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Home My WebLink About07/11/2016FINANCE COMMITTEE July 11, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson Pat Morrissey Bruce Jacobs Roll Call: Approval of Agenda Approval of Minutes Minutes of June 27, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Keith Kaspari, Airport Director & (4) Maintenance Employees Class/Meeting: Live Aircraft Fire - Hot Burn Training (Provided by the University of Missouri) Destination: The Eastern Iowa Airport, Cedar Rapids, IA Dates: September 28 & Amount not to exceed: Up to $1,600.00 29, 2016 2. Keith Kaspari, Director of Aviation Class/Meeting: 4-States Airport Conference (Former, FAA Central Region Conference) Destination: Kansas City, MO Dates: August 29 - 31, Amount not to exceed: $661.00 2016 3. Abraham Funchess, Jr., Executive Director Class/Meeting: 2016 IAOHRAAnnual Meeting & Conference Destination: Philadelphia, PA Dates: August 7-11, 2016 Amount not to exceed: $3,105.00 4. Mike Schipper Class/Meeting: 24 Hour Haz Mat Site Specific Technician Destination: Mason City, IA Dates: July 12-15, 2016 Amount not to exceed: $442.50 5. Matthew Schaefer Class/Meeting: Basic Wastewater Training Destination: Cedar Falls, IA Dates: October 12, 13, 19 Amount not to exceed: $450.00 & 20, 2016 6. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $8,000.00 Expenditure: Purchase of pool chemicals for Bymes & Gates Pools. Engineering Amount and Estimated S/H: $22,287.00 Expenditure: Construction of a temporary runaround for truck traffic needing to access RooffAvenue during the reconstruction of the RooffAvenue Crossing (see attachment). Leisure Services Amount and Estimated S/H: $15,644.55 Expenditure: Restoration and replacement of waterfall and well filing station on #13 pond at Gates Park golf course. Leisure Services Amount and Estimated S/H: $4,819.08 Expenditure: To reimburse the Waterloo Ball Club LLC for miscellaneous cables and hardware needed to connect existing software and equipment to new Video Board. Leisure Services Amount and Estimated S/H: $1,725.00 Expenditure: One 305 gallon portable watering rig with gasoline powered pump. Police Amount and Estimated S/H: $21,000.00 Expenditure: FY17 Uniform supply purchases. Police Amount and Estimated S/H: $1,600.00 + $100 S/H Expenditure: Equipment to be installed in a K9 vehicle. Police Amount and Estimated S/H: $11,416.00 Expenditure: Diversity and inclusion training. Sewer Department Amount and Estimated S/H: $4,326.84 Expenditure: VFD and LCD Display for lagoon blower. Sewer Department Amount and Estimated S/H: $2,768.03 Expenditure: Repair of high voltage electrical cabling to buss bar for Easton blower building. Street Department Amount and Estimated S/H: $23,760.00 + $200 S/H Expenditure: Crack sealer sealant. Traffic Operations Amount and Estimated S/H: NTE $1,600.00 Expenditure: Directional bore W. Park Avenue and Commercial Street. BUDGET LINE ITEMS TO BE AMENDED 7. Approve the project budget for the IDOT Vertical infrastructure FY16 grant in the amount of $101,196 funded with a grant from Iowa DOT to be used for miscellaneous airport improvements, as submitted by the Airport. 8. Approve the project budget for the Phelps Youth Pavilion project funded by the Black Hawk Gaming Association in the amount of $48,000 to be used to create a playscape in the Youth Pavilion, as submitted by Cultural & Arts. 9. Approve the project budget for the Phelps Youth Pavilion project funded by the Community Foundation in the amount of $15,775 to be used to create a playscape in the Youth Pavilion, as submitted by Cultural & Arts. 10. Approve the project budget for the Art on the Farm Hansen Camp Project funded with a grant from Silos & Smoke Stacks in the amount of $1,440, as submitted by Cultural & Arts. 11. Approve the project budget for the Residential Knox Box program, funded with a donation in the amount of $20,000, as submitted by the Fire Department. 12. Approve the project budget for the Highland Park Playground Project, including donations of $5,000 and city bond funds of $15,000, as submitted by Leisure Services. BILLS PAYMENT 13. July 11, 2016 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 2$0i 11 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Oriainni - Clerk/Finance STAFF ONLY aid 417t( 13'4, 5(3Oc3 ' Ito dD (e6l " 7735 Copt/ - Department NAME(S) AND POSITION(S): Keith Kaspari, Director of Aviation DATE: NAME OF CLASS / MEETING: 4-States Airport Conference (Former, FAA Central Region Conference) DEPARTURE DATE: Monday, August 29, 2016 PURPOSE OF TRAVEL: Attend 4-States Airport Conference. Allows my office to meet and interact with FAA officials from the FAA's Regional Office in Kansas City and IDOT Officials with their Office of Aviation. See conference agenda for sessions. Discussion topics include: Current Land Release request (update), future Taxiway Charlie construction, Future Short - Range and Long -Range ACIP, Certification Matters, IPAA Federal & State Legislative Priorities, Etc. June 30, 2016 DESTINATION: Marriott Downtown Hotel, Kansas City, MO. DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: RETURN DATE: Late Wednesday, August 31, 2016 August 29-30-31, 2016 This conference would require a two -night hotel stay. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE Waterloo ESTIMATE OF COST: $270.00 LODGING $ 55.00 MEALS $0.00 TAXI $36.00 PARKING $250.00 REGISTRATION $0.00 AIRFARE $ 50.00 MILEAGE/FUEL $0.00 MISC/TOLLS TOTAL FOR ALL: $ 661.00 BUDGET LINE ITEM: 010 29 7700 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIE AND IS, CI Y OI` E THIS TRIP SERVES A PUBLIC PURPOSE ECESSARY AND BENEFICIAL TO THE AT L00 DEPARTMENT June 30, 2016 K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE 1 States Airport Conference - Conference Schedule http://www.4statesairportconference.com/conference-schedule Home 2016 Conference Information Contact Us Conference Schedule Conference Presentations More Conference Schedule - 2016 Parking is not included with your Conference Registration. Parking is $18 per night in the hotel parking lot (unlimited in and out for hotel registered guests). If you park at the Barney Allis Plaza Parking garage across the street from the Marriott the rate for that garage is $12 per day. Open surface parking lot behind hotel is $5 per day, There no in and out on the Barney Allis and open parking lot. August 29, 2016 - Mondayerr Golf Tournament Sponsorship available �� Cost per Player - $50.00 1100 Golf Tournament - The Sunflower Hills Golf Club 12220 Riverview Road Bonner Springs, KS 66012 1100 Lunch 1 200 Tee Time All Conference Activities are in the Muehlebach Tower at the Marriott - Downtown Kansas City Conference Registration 1200-1900 Conference Registration - Muehlebach Tower, Marriott Downtown No -Host Cocktail Reception 1700 - 1900 NO -Host Cocktail Reception - Colonial/Imperial Ballroom & Exhibit Area August 30 - Tuesday 0730 - 1800 Conference Registration Open - Muehlebach Tower 0730 - 0900 Continental Breakfast - Colonial/Imperial Ballroom & Exhibit Area Breakfast Sponsorship Available 0730 - 1200 Exhibit Area Open - Colonial/Imperial Ballroom Coffee Break Sponsorship Available 0900 - 1050 State Meetings Missouri - Royal Hall Nebraska - Trianon C/D Golf Registration - Click Here Conference Exhibitor Registration - Click Here Conference Attendee Registration - Click Here Payment Center - Click Here 1 of 3 6/28/2016 9:22 AM States Airport Conference - Conference Schedule http://www.4statesairportconference.com/conference-schedule Kansas- Trianon E Iowa - Trianon A/8 1100 - 1150 FAA Update W/Q&A - Colonial/Imperial Ballroom 1200 - 1350 Welcome & Awards Luncheon — Royal Hall Welcome Luncheon Sponsorship Available Speaker - Ed Bolin, President & CEO NBAA Ed Bolen became the president and CEO of the National Business Aviation Association (NBAA) in Washington, DC, on Sept. 7, 2004. Prior to joining NBAA, Bolen was president and CEO of the General Aviation Manufacturers Association (GAMA) for eight years. Bolen joined GAMA in 1995 as senior vice president and general counsel. GAMA's board of directors elected him president and CEO in November 1996. FAA Safety Awards 1400 - 1900 Exhibit area Open - Colonial/Imperial Bal/room 1400-1450 Break Sessions #1 Managing Your Airport's Future Toward Financial Stability- David Benner, Aviation Management Consulting Group - Trianon A/B Environmental Management Information System - Matt Knutson, Terracon - Trianon C/D What is Your Fleet Mix Design - Brian Tompkins & Dan Wilson, FM -Airports - Trianon E Airport Planning 101 - Doug Anderson &Jason Knipp, FAA -Airports - Royal Hall 1500 - 1530 Break - Colonial/Imperial Ballroom & Exhibit Area Break Sponsorship Available 1 530 - 1620 Break -Out Sessions #2 The Zen of OE/AAA - Searching for Airspace Enlightenment (Proposed Construction) -John Karrash, FAA -Airports - Trianon A/B The Top Things That Can Go Wrong With Your Airport Lighting - Bart Gilbreath, Garver - Trianon C/D All the Things ACRP Can Do for You - Rhonda Chambers, ACRP - Trianon E New NOTAMs - "AGAIN"- Steve Meinders, FAA -Lockheed - Royal Hall 1630 - 1900 Cocktail Reception - Co/onia//ImperialBallroom & Exhibit Area Reception Sponsorship Available 1900 Dinner On Your Own August 31 - Wednesday 0700 - 1 330 Conference Registration Open - Muehlebach Tower 0700 - 0800 Breakfast - Colonial/Imperial Ballroom & Exhibit Area Breakfast Sponsored by Burns & McDonnell 0700 - 1330 Exhibit Area Open - Colonial/Imperial Ballroom & Exhibit Area 0800-0850 Break -Out Sessions #3 2 of 3 6/28/2016 9:22 AM I States Airport Conference - Conference Schedule http://www.4statesairportconference.com/conference-schedule Environmental Scoping - Scott Tenner, FAA -Airports Trianon A/B Need an ILS/Precision Approach? - Ron Peck, Thales - Trianon C/D Effective Airfield Pavement & Preservation - Dan Gee, Asphalt Systems, Inc. - Trianon E FAA UAV Update - Marvin Moore, FAA/FSDO - Royal Hall 0900 - 0950 Breakout Sessions #4 White -Topping Concrete Overlays - Diane Hofer, Olsson Associates; Todd LaTorella & Ken Liescheidt, American Concrete Pavement Association (ACPA) - Trianon A/B Great Customer Service at Your FBO - Dave Mittleman, Avfuel - Trianon C/D Understanding FAA's Updated Geometry Standards - TySander, CMT- Trianon E What Can an Airport Operator Do to Protect Itself in the Growing World of UAS's? - Laura O'Donnell, Aviation Solutions at Marsh & McLennan Agency - Royal Hall Contract Tower Round Table - Steve Stockam, Joplin Regional Airport - Burgundy 1000 - 1030 Break - Colonial/Imperial Ballroom & Exhibit Area Break Sponsorship Avialable 1030 - 1120 Break -Out Sessions #5 Runway Construction Problems at Intersecting Runways - Ken Wachira &Joe Moses, Burns & McDonnell - Trianon A/8 TBD - Trianon C/D Wildlife on Your Airfield - Megan Phillips, Schaap - Trianon E Part 1 39 Issues - Mike Mullen, Mark Cozad &John Fot/adis, FAA -Airports - Royal Hall 1130 - 1 220 Break -Out Sessions #6 Comprehensive Survey Mapping - Craig Gooding, Continental Mapping Consultants - Trianon A/B Managing Construction Projects & Understanding the Process -Tom Dowse & Mark Giddings, Burns & McDonnell -Trianon C/D TBD - Trianon E Is the Pilot Shortage Hurting Your Airport? - Hilary Fletcher, Jviation - Royal Hall 1230 Closing Luncheon - Colonial/imperial Ballroom & Exhibit Area Luncheon Sponsorship Av/alable Audio Visual (for all activities) Sponsorship Available CEU Certificates will be available for conference attendees. *Note - All Sessions are based on availability of speakers and material. Some topics may change due to unforeseen circumstances 4 States Airport Conference 2016 www.4statesairportconference.com 3 of 3 6/28/2016 9:22 AM onference Registration http://www.4statesairportconference.com/conference-registration Home 2016 Conference Information Contact Us Conference Schedule Conference Presentations More Conference Attendees Registration Form To register please complete the form below. When finished be sure to click Submit Registration Information. *To receive the discounted early registration cost payment must be received by 7/16/16 After completing your Registration you may pay either by check (information below) or by using our secure online Payment Center by clicking on the Payment Center Link on the upper right side of this page. If paying by check make check payable to: Missouri State Aviation Council PO Box 681118 Kansas City, MO 64168 You may also use Mastercard, Visa, America Express or Discover. Click on the Payment Center Tab to pay through our secure Paypal account. To Pay Online - Click on the Payment Center Link to pay through our secure Paypal account. Important Parking Information Parking is not included with your Conference Registration. Parking is $18 per night in the hotel parking lot (unlimited in and out for hotel registrated guests). If you park at the Barney Allis Plaza Parking garage across the street from the Marriott the rate for that garage is $12 per day. Open surface parking lot behind hotel is $5 per day, There is no in and out on the Barney Allis and open parking lot. Name* Keith Kaspari Title Director of Aviation Company/Airport * Waterloo Regional Airport Street/PO Box * 2790 Livingston Lane City * Waterloo State * IA Zip * 50703 Phone * 319-529-1388 Payment Center Link - Click Here 1 of 2 6/28/2016 9:18 AM onference Registration http://www.4statesairportconference.com/conference-registration Email Address * Keith.Kaspari@waterloo-ia.org Dietary Restrictions * Yes - Email specific requirements to mgtapace@gmail.com No Name for Badge * Keith Registration * ✓ Yes No Early Full Conference Registration d 5250 Before 7/16/16 5350 After 7/16/16 Student 5180 Spouse 5180 Invoice Requested * ✓ Yes No Submit Registration Information Cancellation - Registration cancellation received on or prior to July 30, 2016 are refundable less a 625 administrative fee. No refunds will be made after July 30, 2016 4 States Airport Conference 2016 www.4statesairportconference.com 2 of 2 6/28/2016 9:18 AM 1 States Airport Conference - Conference Presentations http://www.4statesairportconference.com/conference-presentations Home 2016 Conference Information Contact Us Conference Schedule Conference Presentations More Conference Presentations 4 States Airport Conference - 2016 Part 139 Issues Update Presented by Mike Mullen/Mark Cozad/John Fortiadis- FAA, Changes in Part 139 program that have occurred during the last year. The presentation will include a discussion on known specific problem areas in the Central Region. Managing Your Airport's Future Toward Financial Sustainability Presented by David Benner - Aviation Management Consulting Group. This session outlines how to get into & operate in the black by developing & implementing a strategies business plan and proven leasing/rents and fees policies. Keeping all the balls in the air: Leveraging technology to reduce risk, track responsibility, and maintain regulatory compliance Presentation by Matt Knutson - Terracon. This session outlines entry for implementation of a task tracking/EMIS technology solutions: Options: Utilizing existing technology, Low-cost cloud based system, and Full -service Software as a Service system. What is Your Fleet Mix Design Presented by Brian Tompkins & Dan Wilson, FAA -Airports. This presentation will present an acceptable methodology for developing an aircraft fleet mix suitable for design purposes that is based on reliable data appropriate for the project and acceptable to the FAA. Airport Planning 101 Presented by Doug Anderson & Jason Knipp - FAA -Airports. Developing your airport through sound capital planning practices - A refresher on how to properly submit you ACIP to the FAA for consideration of AIP funding. The Zen of OE/AAA: Searching for Airspace Enlightenment (Proposed Construction) Presented by John Karrash - FAA -Airports. When submitting FAA Forms 7460-1 & 7480-1 for non rule making airports studies can be sometimes daunting & confusing. This will provide the latest requirements-- why--& what is involved. Environmental Scoping Presented by Scott Tenner - FAA -Airports. Type of NEPA documentation needed, purpose & alternatives, supplemental studies and concise writing. Top Things That Can Go Wrong With Your Airports Electrical System (Point - Counterpoint Style) 1 of 3 6/28/2016 9:31 AM 1 States Airport Conference - Conference Presentations http://www.4statesai portconference.com/conference-presentations • Presented by Bart Gilbreath, Garver. The top things that can go wrong , how to identify them, and address them. This is a very dynamic presentation with a point -counter point discussion between the presenter and the audience. New NOTAM Changes "AGAIN" Presented by Steve Meanders, FAA -Lockheed. Airport Field Condition Assessments and Winter Operations Safety. AC-150-5200 30D effective October 1, 2016. All the Things that ACRP Can Do for You! Presented by Rhonda Chambers, ACRP. ACRP Is an Industry -driven, applied research program that develops practical solutions to problems faced by airports. "Introduction to ACRP" will address the need and purpose of ACRP; introduce participants to the ways they can get involved in and benefit from ACRP's research process; and highlight several of ACRP's well -respected research reports, guidebooks, and other tools that benefit airport operators, consultants, and others. Need an ILS/Precision Approach? Funding Methods for Airport Approach Landing Systems Presented by Ron Peck, Director of Business Development, Thales. The different funding methods for purchasing air traffic control technology in a resource -constricted environment. This presentation addresses different methods available and the best finding path to follow. Effective Airfield Pavement Maintenance & Preservation Presented by Dan Gee, President, Gee Asphalt Systems, Inc. How to get your arms around long term care of you pavements both inside and outside the fence. Learn to recognize when preservation activities are appropriate and how to prioritize our work to get the most from every dollar. White Topping Concrete Overlays Presented by Diane Hofer, Olsson Associates; Todd LaTorella & Ken Llescheidt, American Concrete Pavement Association (AGFA). Is white topping right for your airport? Will it save you any money now or in the future? Runway Construction Problems at Intersecting Runways Presented by Ken Wachira & Joe Moses, Burns & McDonnell. Challenges faced and lessons learned by the FAA, airport, airlines at Columbia while handling commercial traffic. Managing Construction Projects & Understanding the Process Presented by Tom Dowse & Mark Giddings, Burns & McDonnell. General practices and good habits needed for a resident engineer & construction project observer. This presentation looks at similarities and differences at different types of airports and the importance of documentation and dispute resolution techniques. Great FBO Customer Service Presented by Dave Mlttleman, District Manager, Avfuel. Is your FBO providing the best possible service for your airport users? Understanding FAA's Updated Geometry Standards Presented by Ty Sander, CMT. Looking at contentious Issues. Comprehensive Survey Mapping Presented by Craig Gooding, Continental Mapping Consultants. Data fusion combining mobile LIDAR, subsurface utility location and traditional surveying provides a complete, highly accurate data to support engineering design. Wildlife on Your Airport Presented by Megan Phillips, Schaap. Flow to control the critter problem. 2 of 3 6/28/2016 9:31 AM A States Airport Conference - Conference Presentations http://www.4statesairportconference.com/conference-presentations UAV FAA Update Presented by Marvin Moore, FAA/FSDO. FAA Update and progress In the UAV world. What Can an Airport Operator Do to Protect Itself in the World of UAVs Presented by Laura O'Donnell, Aviation Insurance Specialist, Aviation Solutions at Marsh & McLennan Agency. What Is happening with UAVs, their problems and insurance requirements. Contract Tower Issues Presented by Steve Stockam -Joplin Airport Director, Round table discussion on the latest contract tower problems. Is the Pilot Shortage Hurting Your Airport? Presented by Hilary Fletcher, Jviatlon. The pilot shortage in the airline industry Is starting to manifest itself in the commuter Industry and is working it's way into the major airlines. What can be done 4 States Airport Conference 2016 www.4statesairportconference.com nfl 6/28/2016 9:31 AM TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY3O)1 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 7 700 /34& 5 Ci0z) / OD 464) -222") 1-/v /-/ Co. - De•artment NAME(S) AND POSITION(S): Keith Kaspari, Airport Director, & Maintenance Employees: Rusty Zey, Randy Shepard, Troy Deeds and Chris Preston DATE: June 30, 2016 NAME OF CLASS / MEETING: Live Aircraft Fire — Hot Burn Training Provided by the University of Missouri DEPARTURE DATE: September 28 / September 29 2 of the 4 above Maint. Personnel each da PURPOSE OF TRAVEL: Annual Live Fire Training for all Airport Maintenance Personnel assigned to Aircraft Rescue & Fire Fighting (ARFF) duties required by the FAA for compliance with Federal Aviation Regulation (FAR) Part 139. Airport Director will be attending on September 28th only in an observe -only capacity. See attached pictures from the CY-2015 training event. Note: Cost per person is pending the total number of personnel attending, as they split the cost evenly amongst the total number of attendees. DESTINATION: The Eastern Iowa Airport, Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: RETURN DATE: September 28 & 29 September 28 & 29 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLES AIRFARE N/A N/A PRIVATE VEHICLE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST:. N/A LODGING Provided MEALS N/A N/A Up to $400/person REGISTRATION N/A MILEAGE/FUEL N/A TOTAL FOR ALL: $ Up to $1,600 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010 29 7700 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ Up to $400 PER PERSON I BELIEV THIS TRIP SERVES A PUBLIC PURPOSE A D IS CESSARY AND BENEFICIAL TO THE CI Y OF A' E `LOO DEP RTMENT I APPROVE THIS TRAVEL REQUEST MAYOR 1' June 30, 2016 K . .... u. ary 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 6'/(I T �5U6 /. % p FY;»l % BUDGETED v7Ov EXPENDED YTD s THIS REQUEST 3/o `> % LEFT AFTER THIS �� t - REQUEST >/ DATE 7— ��1, Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Abraham L. Funchess, Jr., Executive Director DATE: July 5, 2016 NAME OF CLASS / MEETING: 2016 IAOHRA Annual Meeting & Conference DEPARTURE DATE: Sunday, August 7th, 2016 DESTINATION: Philadelphia, PA DEPARTURE POINT IF NOT WATERLOO: C.R. RETURN DATE: Friday, August 12th, 2016 Waterloo unless booked then DATE(S) OF MEETING: August 7- 11, 2016 PURPOSE OF TRAVEL: To attend the 2016 International Association of Human Rights Agencies Annual Meeting & Conference in Philadelphia, PA WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo unless booked then Cedar Rapids ESTIMATE OF COST: 1200.00 LODGING $/00.00 TAXI 330.00 MEALS N/A PARKING 575.00 REGISTRATION 900.00 AIRFARE N/A MILEAGE/FUEL N/A MISC/TOLLS TOTAL FOR ALL: $ 3105.00 010-27-2505-1346 BUDGET LINE ITEM: 27EEOC-FY14 GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 3105.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESS 'Y AND BENEFICIAL TO THE CITY OF WATE 00 DEPARTM NT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR 6flu.c91— —1 -2Or bA\dared CToodies\Forms\lravel Request Norm January 2010 DATE SHELLY BURCH From: Sent: To: Subject: Helen Allen <hallen@shortstravel.com> Tuesday, June 28, 2016 3:28 PM SHELLY BURCH Flight options *** This is a courtesy email only. No reservation has been made. Rates and availability are subject to change until tickets are purchased. Approval is required in order to secure a reservation.*** PRICING OPTION 1 TOTAL AMOUNT $464.70 American Airlines American Airlines American Airlines American Airlines (AA) 3349 G 07AUG Waterloo, IA (ALO) - OPERATED BY ENVOY AIR AS AMERICAN (AA) 1894 G 07AUG Chicago, IL (ORD) (AA) 550 M 12AUG Philadelphia, PA (PHL) (AA) 3214 M 12AUG Chicago, IL (ORD) Chicago, IL (ORD) 630A 741A SU EAGLE Philadelphia, PA - (PHL) - Chicago, IL (ORD) - Waterloo, IA (ALO) OPERATED BY ENVOY AIR AS AMERICAN EAGLE PRICING OPTION 2 TOTAL AMOUNT $519.70 American Airlines American Airlines American Airlines American Airlines (AA) 3349 G 07AUG Waterloo, IA (ALO) - OPERATED BY ENVOY AIR AS AMERICAN (AA) 1894 G 07AUG Chicago, IL (ORD) Philadelphia, PA (PHL) (AA) 3199 K 12AUG Chicago, IL (ORD) (AA) 1333 P 12AUG 835A 1139A SU 750A 915A FR 1145A 1247P FR Chicago, IL (ORD) 630A 741A SU EAGLE Philadelphia, PA - (PHL) - Chicago, IL (ORD) - Waterloo, IA (ALO) OPERATED BY ENVOY AIR AS AMERICAN EAGLE PRICING OPTION 3 TOTAL AMOUNT $619.70 American Airlines American Airlines American Airlines American Airlines (AA) 3214 L 07AUG Waterloo, IA (ALO) - OPERATED BY ENVOY AIR AS AMERICAN (AA) 1994 L 07AUG Chicago, IL (ORD) (AA) 1333 P 12AUG Philadelphia, PA (PHL) (AA) 3199 K 12AUG Chicago, IL (ORD) 835A 1139A SU 550P 718P FR 830P 936P FR Chicago, IL (ORD) 112P 221P SU EAGLE Philadelphia, PA (PHL) - Chicago, IL (ORD) - Waterloo, IA (ALO) OPERATED BY ENVOY AIR AS AMERICAN EAGLE 335P 639P SU 550P 718P FR 830P 936P FR i Ile[en Mn Short's Travel Management Direct Line: 913-220-2711 Email: hallen@shortstravel.com 4 SHORT'S tAAAFL AIANA6EYEEY �pp 2 2010lAOH- CONFERENCE "Liberty, Justice and Human Rights for All" Loewe Hotels 1200 Market Street Philadelphia, Pennsylvania, 19107 August 7.11, 2018 DRAFT Conference Schedule SUNDAY, AUGUST 7, 2016 2:00 PM - 3:30 PM Conference Planning Meeting 2:30 PM - 6:00 PM Conference Registration 3:30 PM - 5:30 PM IAOHRA Board Meeting 6:30 PM- 7:30 PM Opening Reception: Paul Monteiro, New Director of U.S. Justice Department's Community Relations Service (invited) Recognition of New Members MONDAY, AUGUST 8, 2016 8:00 AM - 5:00 PM Conference Registration 8:00 AM- 9:00 AM Continental Breakfast or Coffee 8:30 - 9:00 AM Opening Ceremony Greetings: IAOHRA President- Jean Kelleher, City of Alexandria, Virginia Human Rights Commission May 18, 2016 9:00 AM - 9:50 AM CASHRA President- The Honorable David M Arnot, Commissioner of the Saskatchewan Human Rights Commission City of Philadelphia, Mayor Jim Kenney (or other city official) Rue Landau, Executive Director, Philadelphia Human Relation Commission Conference Overview- Jim Stowe, Conference Chair, Director Montgomery County Office of Human Rights Opening Keynote: Sharon J, Lettman-Hicks, Executive Director & CEO, National Black Justice Coalition (Invited) 9:50 AM - 10:05 AM Break 10:05 AM - 12:00 PM Plenary Session: From Selma to Stonewall, Fred Davie, Executive Vice President, Union Theological Seminary; A Panel Discussion (confirmed) "The GLBTQ Community and the Question of Equal Justice Under the Law" 12:00 PM -1:45 PM Luncheon: Keynote Speaker. Janet Mock, Author and Activist (Invited) Leon Russell, NAACP National Vice Chair 2:00 PM -5:15 PM Philadelphia Tour of LGBTQ and Civil Rights Sites May 18, 2016 5:30 PM-6:45 PM Reception/City of Philadelphia "Reading Terminal Market" TUESDAY, AUGUST 9, 2016 7:30 AM- 8:40 AM Continental Breakfast or Coffee Regional Meetings 8:50 AM -10:40 AM International Human Rights for IAOHRA Agencies: Treaties, Gender Equity, Homelessness and Gun Violence (Robin and Joann Kamuf Ward) JoAnn Kamuf Ward, Columbia Law School Human Rights Institute (New toolkit for IAOHRA members on international human rights and possible moderator) (confirmed) Amanda Daflos, Los Angeles City Mayor's office, Director of Innovation Team, on Gender Equity (CEDAW) Initiative of LA Mayor (confirmed) Eric Tars, National Law Center on Homelessness and Poverty (on state and local gov't use of international human rights to end homelessness and its disproportionate impact on people of color) (confirmed) Margaret Huang, Deputy Executive Director, Amnesty International USA, on Gun Violence and Human Rights (confirmed) (Brian Greene, HUD, on International Human Rights and Fair Housing) (invited,.. Jean Kelleher) May 18, 2016 10:45 AM-12:00 PM 12:10 PM-2:00 PM 2:15 PM - 4:15 PM 4:30 PM- 6:30 PM Gail Christopher, Vice President for Policy and Senior Advisor, W.K. Kellogg Foundation on its bold new initiative, The Truth, Racial Healing and Transformation enterprise (confirmed) Luncheon/ Plenary Session (Vanita Gupta, Deputy Attorney General for Civil Rights, Dept. of Justice or Loretta Lynch, U. S. Attorney General (Invited) IAOHRA Annual Corporate Meeting Jean Kelleher, IAOHRA President, Presiding Panel Discussion/A LGBTQ Youth Perspective (Rue Landau) Free Night Wednesday, August 10, 2016 7:30 AM -8:30 AM 8:30 AM-10:30 AM Continental Breakfast Fair Housing, AAFH, Assessment Workshop Jeffrey May, Fair Housing Consultant (confirmed) Jesse Van Tol, Chief of Membership and Policy, NCRC Dangerous Speech Workshop Dr. Susan Benesch Dangerous Speech Project (confirmed) May 18, 2016 10:30 AM-10:45 AM 10:45 AM-12:00 PM 12:00 PM-1:30 PM 1:45 PM-3:35 PM 3:45 PM-5:00 PM "A Powerful and Growing Government Alliance for Racial Equity is Taking Root in the U. S." Julie Nelson/Dwayne Marsh, Center for Social Inclusion and Government Alliance for Racial Equity (Invited) Break Workshops Continued Luncheon: Chris Stone, CEO and President, Open Society Foundations (invited) Tom Perez, U.S. Secretary of Labor (invited) Part 1: Key Issues in the Struggle for Justice and Equity in Policing Since Ferguson (Continuation Discussion and Updates) Advocacy Groups Rev. Starsky Wilson, The Ferguson Commission Report, Ferguson, Missouri Harpreet Sigh Mokha, Philadelphia Region, DOJ- CRS (confirmed) Representative from Major Cities Chiefs Association (confirmed) Part II: Best Practices in Securing the Peace Kelvin Anderson, Exec. Dir. Police Advisory Commission...City of Philadelphia (confirmed) Michigan Department of Civil Rights, Lori Vinson Director of Civil Rights Operations (confirmed) May 18, 2016 7:00 PM- 8:30 PM Other IAOHRA Member Agencies (invited) Community Dialogue: Pressing the Issue LBGTQ and the Question of Religion, Community and Equal Rights Reverend Mark Tyler, Mother Bethel AME Church, Fred Davie (confirmed) (local panel to be confirmed) Thursday, August 11, 2016 7:30 AM-8:30 AM 8:30 AM-10:00 AM Conference Adjourn -611MaY 18, 2016 Continental Breakfast Conference Wrap Up TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Mike Schipper FINANCE DEPT. LINE ITEM USED FY>ZD/ 7 BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 1/o /;z /Aye i.3 - .350D 2/G) 75-X/6, Co - Department NAME OF CLASS / MEETING: 24 hour Haz Mat Site Specific Technician DEPARTURE DATE: July 12, 2016 DATE: June 29, 2016 DESTINATION: Mason City, IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: July 15, 2016 DATE(S) OF MEETING: July 13, 14 & 15, 2016 PURPOSE OF TRAVEL/TRAINING: 24 hour Haz Mat Site Specific Technician for Mercy Northeast Iowa Hospital Mason City. Costs will be reimbursed through invoice. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: YES X COST $ NO CITY VEHICLE AIRFARE DEPARTING FROM: X PRIVATE VEHICLE ESTIMATE OF COST: 300.00 LODGING 75.00 MEALS REGISTRATION 67.50 MILEAGE/FUEL TOTAL FOR ALL: $ 442.50 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: O/ /a, /'/5 /. 44S X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 442.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPQ(RTMENT HEAD DATE K:\Shared Goodies\Forms\Trayel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY ^ l / BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY i— 2J) /'-f 5-AL1(] /3' , Copy - Department NAME(S) AND POSITION(S): Matthew Schaefer DATE: 7/6/16 NAME OF CLASS / MEETING: Basic Wastewater Training DEPARTURE DATE: 10/12/16 PURPOSE OF TRAVEL/TRAINING: Education CEU's DESTINA/TION: Cedar Falls DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: 10/20/16 DATE(S) OF MEETING: 10/12, 13, 19, 20 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 450.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 450.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 520-14-5200-1346 GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 450.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE 11blz'°(b I APPROVE THIS TRAVEL REQUEST MAYOR DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Kirkwood Community College Continuing Education Phone -In Registration PO Box 2068 Cedar Rapids, IA 52406-2068 Sponsorship Billing Authorization Form - Non -Credit Programs Please complete and fax or mail to Phone -In Registration at (319)398-7185 prior to the start of your class. Date: July 5,2016 We authorize Kirkwood Community College Continuing Education to bill our company for the below listed student and class(es). We will assume responsibility for tuition. Student name: Matthew Schaefer Ple Student address: Street: 1744 Plymouth Ave Student Gender: Student Email address: City: Waterloo state: IA zp: 50702 Phone: 319-239-3569 %►1 ba.liancc,rn¢xpuner e j/wl= coo Student SSN or Kirkwood ID #: zip' -/ 6 Date of Birth: .yr_ y-,P S- Course # Class Title Class Dates Class Tuition 82190 Basis Wastewater Training 10/12-20/16 $450.00 - -_-J �L- L:II ..- ..L_ C_11_...:..- -.. ......! ..J.J......... Company name: City of Waterloo Waste Management Services Attention: Attn: Evelyn Russell Address: 3505 Easton Ave Waterloo, IA 50702 Email Address: evelyn.russell@waterloo-ia.org Phone: 319-291-4553 If you would like to pay by company credit card and not be billed please provide: 0 Mastercard ❑ Visa ❑ Discover Card Holder Name: CC#: Expiration Date: / Card Billing Address: If this bill remains unpaid at the end of the class, the charges will revert back to the student's account and he/she will be held accountable. The student will not receive CEU's or transcripts and will not be allowed to register until the account is paid in full. Please note: Under the Federal Right to Privacy Act, Kirkwood Community College cannot disclose any student information without t e written consent (on a separate form) of the student. Student Signatu(e (required) Authorized Company Signer's printed name Authorized signature (required) *fit, search fora class... advanced search options search search fora class... advanced search options > rO: BUY eGIFT CARD You are not togged in. = LOGIN/CREATE ACCOUNT BUY eGIFT CARD IrM VIEW CART (Oi BROWSE LAST . BASIC VIEWED WASTEWATER TRAINING O BASIC WASTEWATER TRAINING Basic Wastewater Training ID: 82190 « back to classes page This entry level classroom instructor course will present the basics of wastewater sources, characteristics, operations and regulations. The topics covered include biological treatment principles, wastewater math, and overview of the operation of preliminary, primary and secondary treatment operations. This course and six months experience satisfies the eligibility requirements needed to take the state Wastewater Treatment Plant Operator Grade 1 Exam. This is also a good review for those preparing to take the Wastewater Treatment Plant Operator Grade II exam. Add To Cart» Send to Friend » Checkout » Schedule Information Date(s) Class Details 4 Sessions Weekly - Wed, Thu Location Business Community Education Center Instructor Rhonda Guy Notice Please read:Bring a Calculator CEUs:3 Tuition: $475.00 Registration Closes On Wednesday, October 12, 2016 @ 12:00 AM Class Days Times Location Instructor(s) Rhonda Guy Follow usl(on C-1 IJ 10/12/2016 - 10/20/2016 Weekly - Wed, 8:30 AM - 4:30 Thu PM Other Class Offerings Cedar Falls Business Community Education Center Map, Room: 112 Basic Basic Basic Wastewater Wastewater Wastewater Training Training Training ID: 82191 ID: 82192 ID: 82193 12/07/16 - 02/15/17 - 04/05/17 - 12/15/16 02/23/17 04/13/17 Weekly - Weekly - Weekly - Wed, Thu Wed, Thu Wed, Thu 4 sessions. 4 sessions. 4 sessions. Location Location Location Kirkwood Iowa Valley Iowa Central Continuing Community Community Education College College Training Instructor Instructor Center Rhonda Guy Rhonda Guy RW5giSTAigndecibredesses ADD TO CART » Rhonda Guy SEND TO SEND TO Annual Wastewater FRIEND »KICK CamRl'6fte CarafettE,cERT» » School Summe... SEND TO MiddifN60hooI Volleyball More recommendations Camp BUY eGiFT CARD Basic Wastewater Training ID: 82194 06/07/17 - 06/15/17 Weekly - Wed, Thu 4 sessions. Location Kirkwood Continuing Education Training Center Instructor Rhonda Guy ADD TO CART » SEND TO FRIEND » Home 1 Courses I Sign in I FAQ I Contact Us I Search for a Class 6301 Kirkwood Blvd. SW 1 Cedar Rapids, Iowa 52404 1319-398-1022 or 1-800-332-8833 I Email Us BACK TO TOP City Clerk Use Only Finance Committee Approval Date I / / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 8,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Purchase of pool chemicals for Byrnes & Gates Pools Vendor selected for this purchase: ACCO n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: ACCO is our current vendor for pool chemicals Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund n Road Use Tax ❑ Sewer ❑ Sanitation nBonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, fp- o.rc.0 (Signature Dept. Head or Designee) Date (Project Code) $ AD, soa - $ !O Coo (Signature Finance Dept. Review) 7-/-/ ' Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 22,287.00 plus est. shipping costs of $ to pay for or purchase construction of a temporary runaround for truck traffic needing to access Rooff Avenue during the reconstruction of the Rooff Avenue Crossing (see Attachment) This purchase or expenditure is being made because: Under the 60/20/20 program for railroad crossing renewals, the roadway authority (City) is responsible for runarounds. City Clerk Use Only Finance Committee Approval Date 7 /t // b Vendor selected for this purchase: Lehman Trucking & Excavating, Inc. n Bids or written quotes were taken on this purchase, as follows: Quote was requested from Lehman Trucking & Excavating, Inc. Lehman owns property at the end of Rooff Avenue and appears to have the inside track to completing this work, since it requires substantial fill Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): NA Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Road Use Tax pi Sewer I I Sanitation ❑ Bonds Federal/other grants n Other (specify) Local Option Sales Tax This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 8,000,000.00 $ 84400 89O96— 7 914, /ca (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) JEFF BALES From: Laverne Lehman <jddigger@gmail.com> Sent: Tuesday, July 05, 2016 1:54 PM To: JEFF BALES Subject: Re: Rooff Runaround Estimated Quantties ROOFF AVE. CROSSING est. Item 1 embankment fill - and removeper. cubic estimatedPOD place,maintainyardqty. 0 price per cu. yd. $13.00 total $_JS696-60' (o/ uA'7 Item 2 Temporary Pipe - Lay and Remove 8" SDR 35 per lin. ft. Est. qty. 173 price per lin. ft. $9.00 total $1557.00 Item 3 12" base and surface material -place.maintain and remove per cubic yd. est. qty 380 price per cubic yd. $21.00 total $7980.00 Item 4 Filter Fabric LS pricing $900.00 Item 5 Seeding and Fertilizing LS pricing $750.00 Item 6 Traffic Control LS pricing $700.00 Laverne Lehman Lehman Trucking & Excavating 217749 Total Est. On Tue, Jul 5, 2016 at 10:32 AM, JEFF BALES <JEFF.BALES@waterloo-ia.org> wrote: Laverne, Attached is my estimate of quantities. I don't have any erosion control items, as I need Phil Schuppert to review and recommend something. We can get prices for those items, if any, later as an add -on. If you could give me a quote by the end of today for these quantities and I can then request pre-auithorization. For Monday, July 11th Council Meeting, I need to submit first thing tomorrow morning. Thanks. Jeff Bales Associate Engineer i 0 c0 co 0 0_ E Q) CU .-J c fB • N 0 U N U- U- 0 O CC Estimated Qty o o m N 380 w-i .H .H Unit >- LF CY LS LS LS U Description Embankment Fill - Place, Maintain & Remove Temporary Pipe - Lay and Remove 112" Base and Surface Material - Place, Maintain & Remove Filter Fabric Seeding and Fertilizing Traffic Control E w ti N m d- 5 lD City Clerk Use Only Finance Committee Approval Date �� t �b City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 15,644.55 plus est. shipping costs of $ to pay for or purchase Restoration and replacment of waterfall and well filling station on #13 pond at Gates Park golf course. This purchase or expenditure is being made because: Existing infrastructure has deteriorated and needs to be replaced. Vendor selected for this purchase: Wapsie Pines Lawn Care and Landscaping ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Wapsie Pines was able to complete engineering and design of new water feature free of charge as long as they are awarded the project. Matthais Landscaping declined to bid. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer ❑ Sanitation Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415-37-4120-2174 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is submitted, (Signature Dept. (Project Code) $ 125,000.00'7 $ OO /s1A,(a40`� or Designee) Date (Signature Finance Dept. Review) 71,4, Date K:\shared goodies\forms\Pre-Auth #13 Pond Water Feature.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,819.08 plus est. shipping costs of $ n/a to pay for or purchase to reimburse the Waterloo Ball Club LLC for miscellaneous cables and hardware needed to connect existing software and equipment to new Video Board. This purchase or expenditure is being made because: To connect existing software and equipment to new video board. Vendor selected for this purchase: Waterloo Ball Club LLC (Waterloo Bucks) ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: We are reimbursing the Waterloo Ball Club LLC for purchases made on behalf of the City of Waterloo. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: if/ y--4-37-4400-2170 37STA.SCORE (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ead or esignee) Date Sigh ature Finance Dept. Review) Date $ 30,eee.e0 25-oco' $ 23;t4ti00 ,(6,330 K:\shared goodies\forms\Pre-A orization Waterloo Bucks.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,725.00 plus est. shipping costs of $ to pay for or purchase One 305 gallon portable watering rig with gasoline powered pump. Unit is mounted on steel pallet fork receivers and can be mounted on multiple different trucks. This purchase or expenditure is being made because: To increase the efficiency of watering numerous plants, flowers, trees and shrubs throughout Waterloo. Vendor selected for this purchase: Spray Land USA Bids or written quotes were taken on this purchase, as follows: Spray Land, Marion IA $1,725.00+ we pick up. Gemplers, Janesville WI $2,019.00 + shipping Northern Tool, Burnsville, MN $2,799.99 + shipping ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund ❑ Road Use Tax n Sewer Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415-37-4100-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ecspcctf sub fitted, 7 // ignature Dept. H r Designee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ 120,000.00 $ 59,560.33 K:\shared goodies\forms\Pre-Auth Portable Watering Rig.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/(t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 21,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase FY 17 Uniform supply purchases This purchase or expenditure is being made because: budgeted FY 17 uniform supply purchases for Police Officers Vendor selected for this purchase: Wertjes Uniforms ri Bids or written quotes were taken on this purchase, as follows: Wertjes was the only sealed bid received for this fiscal year n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds Road Use Tax Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1579 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 2/AUO *-7/l ( 7/Li,7,4.t.�,(',C of aqua 7 / /6 (Signature Dept. Hea or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date �Ci�(e City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,600.00 plus est. shipping costs of $ 100.00 to pay for or purchase equipment to be installed in a K9 vehicle. This purchase or expenditure is being made because: this equipment is necessary due to the replacing an older k9 vehicle with a current SUV squad car and the old equipment will not work in the new vehicle. Vendor selected for this purchase: Ray Allen Manufacturing n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Ray Allen Manufacturing is the vendor that the Waterloo Police Department uses for the equipment we install in the k9 vehicles Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) K9 Fund This expenditure is to be coded to the following budget line -item: 010-11-1160-1528 11 PROPDk9 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully smitted, $ 600 0' •/ 6/31illo 1:044 (Signature inept. ead r Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date —7/t (v City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 11,416.00 plus est. shipping costs of $ 0.00 to pay for or purchase Diversity and Inclusun training This purchase or expenditure is being made because: this will be a Diversity and Inclusion course developed for the employees of the Waterloo Police Department Vendor selected for this purchase: Multicultureal Communications Inc. ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This is a private class developed for employees of the Waterloo Police Department developed by Troy Cicero who is the propietary provider of this class. t..,e,too AS A-'66 Aft_ 56a) f c S !- 'j.';EOc i1✓9V wZ) iv/Ivo& 6ii'6-.<s Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1.346 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s itted, -7/511L, mukib. (Signature Dept. H Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ $ 4"/000 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date —1/I' City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ _4.326.84 plus ext. shipping cost of $ 0.00 to pay for or purchase VFD and LCD Display for lagoon blower This purchase or expenditure is being made because: Emergency Replacement Repair to lagoon blower. Vendor selected for this purchase: Van Meter Inc. []Bids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: Van Meter Inc. is rep. for direct replacement parts. Product on hand and parts have been receiced and installed on July 1, 2016. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: []General Fund: []Road Use Tax: []Sewer: Sanitation: []Bonds: []Federal/other grants: 0Other(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 59,000.00 and the current available balance is Respectfully submitted, —7(51-2,0no 4,404_ nt43,2_14.41 7-416 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date $ 59.000.00 `7 V VAN METER 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 QUOTE TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 SHIP TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Quotation qunn NAN QUO1ENUMNIU 06/2//16 S9298369 HOER 10: ) VAN METER NC. 25 CAlllie1 Stied( anMon, IA SO701.1209 11gan_t,. Eat 319.235-0765 PAGE NO. 1 CUSTOMER NUMBER CUSTOMER ORDER NUMBER ORDER® BY SALESPERSON PRICE BR SNP BR. 13674 Drive Quote Steve REITZJ 2 2 WRITER SII P VIA TEi7M$ BID EXP DATE rREK.NT PLUMED Beth Von Ahsen WAT 3512 02C15 CITY M-F NET 30 DAYS See Below No ORDER QTY DESCRIPTION UXlaT PRICE EXTENSION lea lea A-B 20AD034AOAYNANCO PF70 AC DRIVE; 25HP; 480VAC; 3PH; 34AMPS; NEMA 1; (NO HIM); CE FILTER -Stock in Cedar Rapids A-B 20-HIM-A3 POWERFLEX LCD DISPLAY -Stock in Waterloo and Cedar Rapids 4112.640e 214.200e 4112.64 214.20 Wire, conduit, and fluorescent lamp prices in effect at time of shipment. 30 days and based on qtys supplied, unless otherwise specified. All by specifying party. Nonstock items are subject to restocking charges terms and conditions. Freight charges or applicable tax not included. For complete terms and conditions as well as EEO Compliance regulations baps•/lvanmeterinc com/terms-conditionsht 1�1i Other items valid items subject to approval based on manufacturers Subtotal SS&H CHGS Tax $4326.84 $0.00 To be Determined please go to : Amount Due $4326.84 City Clerk Use Only .Finance Committee / Approval Date 1f t t /�lo City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 2,768.03 plus ext. shipping cost of $ 0.00 Department to expend to pay for or purchase Repair of High Voltage electrical cabling to puss bar for Easton blower building. This purchase or expenditure is being made because: Emergency repair do to High voltage blowout on electric cable to buss bar. Vendor selected for this purchase: Shermco Industries X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Shermco Industries is a high voltage repair company for emergency repair work. Repair work done May 11 & 12, 2016. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund: oad Use Tax: []Sewer: n nRSanitation: []Bonds: []Federal/other grants: []Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1378 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 48,000.00 'f and the current available balance is Respectfully submitted, '-'631)ed'-^-•-: -7(g (-0-4 I ,L,-(42ote_/1 '7 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date r $ 48 000.00 ,m Shermco Industries PO Box 540545 Dallas, TX 75354 Phone 972-793-5523 Fax 972-793-5539 Federal Tax ID: 75-1441394 Bill To: 165170 City of Waterloo Waste Management Services 3505 Easton Ave Waterloo, IA 50702 Job No. 90000429 PO Number 14130101 Qty. Ord. 1 Item: Date Shipped: Description: INVOICE Release No. Qty. Ship 1 Invoice No: Tax Exempt ID: Page: Date: Salesman: 16-05498 1-07-015020 IA ONL 1 06/20/16 Brad Webb Sales Invoice Ship To: Wastewater Treatment Plant John Hyman 3505 Easton Ave Waterloo, IA 50702 John Hyman Ship Via Qty. Back Ord. 06/20/16 5/10/2016 Emer Call Out Waterloo WWater Labor = $2,437.5 May 11-12, 2016 Material = $148.53 Insulators & Frt PerDiem = $20 Mileage = $162 Total = $2,768.03 Billing Complete. **PREFERRED PAYMENT METHOD* ACH Payments Please remit to Comerica Bank: Routing Number: 111000753 Account Number: 1880702228 Swift ID#: MNBDUS33 EFT Email: receivables@shermco.com Comerica Bank 8850 Boedeker Street Suite 400, MC 6592 Dallas, TX 75225 214-890-4685 THANK YOU FOR DOING BUSINESS WITH SHERMCO INDUSTRIES! Regulated by The Texas Department of Licensing and Regulation Texas Electrical Contractor License No. 19973 Austin, Texas 800.803.9202 www.lIcensestate.txus/complaints Terms Net 30 Unit Price 2,768.03 Ext. Price 2,768.03 Remit to Address: Shermco Industries, Inc. PO Box 540545 Dallas, TX 75354-0545 Sales Amount Misc. Charges Sales Tax Total 2,768.03 0.00 0.00 2,768.03 City Clerk Use Only Finance Committee Approval Date '7 /1' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 23,760.00 plus est. shipping costs of $ 200.00 to pay for or purchase Crack Sealer Sealant This purchase or expenditure is being made because: Sealant for Crack Seal Program - Sold by pound @ 0.66 per pound. 15 Pallets Vendor selected for this purchase: Logan Contractors n Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Mfg recommended sealant for use with Crack Seal Unit Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants ❑X Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 220,000.00 '7- $ 220,000.00 ✓ 7-6-,' 74.6. 1-6 6 K:\shared goodies \forms\Street Dept - Pre-Auth - Crack Sealer Sealant (15 Pallet) - July 2016.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date i/ I 4 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ NTE 1,600.00 plus est. shipping costs of $ to pay for or purchase Directional bore W. Park Ave. and Commercial St. This purchase or expenditure is being made because: Replace direct buried street light cable along Commercial St. in front of bank during restoration of bank and sidewalk to Park Ave. Vendor selected for this purchase: Communication Technologies ❑X Bids or written quotes were taken on this purchase, as follows: Communication Technologies Des Moines, IA NTE - $1,600.00 contractor is familiar with problem area and vault wall and will be on site to coordinate with bank project. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund pi Road Use Tax ❑ Sewer ❑ Sanitation Bonds ri Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, GYP" tr/Lj (Signature Dept. ead or Designee) ate (44afture Finance Dept. Review) Date (Project Code) $ 4,000.00 $ 4,000.00 K:\shared goodies\forms\2016-July- Pre-Auth - TO - Communication Technologies - direct bore on Commercial - NTE$1,600.00.xlsx (Mar 2010) Budget Amendment Descriptions for 7/11/2016 Finance Committee Meeting Agenda: 1. Approve the project budget for the IDOT Vertical Infrastructure FY16 grant in the amount of $101,196 funded with a grant from Iowa DOT to be used for miscellaneous airport improvements, as submitted by the Airport. 2. Approve the project budget for the Phelps Youth Pavilion project funded by the Black Hawk Gaming Association in the amount of $48,000 to be used to create a playscape in the Youth Pavilion, as submitted by Cultural & Arts. 3. Approve the project budget for the Phelps Youth Pavilion project funded by the Community Foundation in the amount of $15,775 to be used to create a playscape in the Youth Pavilion, as submitted by Cultural & Arts. 4. Approve the project budget for the Art on the Farm Hansen Camp Project funded with a grant from Silos & Smoke Stacks in the amount of $1,440, as submitted by Cultural & Arts. 5. Approve the project budget for the Residential Knox Box Program, funded with a donation in the amount of $20,000, as submitted by the Fire Department. 6. Approve the project budget for the Highland Park Playground Project, including donations of $5,000 and city bond funds of $15,000, as submitted by Leisure Services. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name IDOT Vertical Infrastructure FY16 Grant City Contract No. Project Manager Project Budget Total Keith Kaspari $ 101,196.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No CFDA # B. State Grant Yes Grant Name No IDOT Vertical Infrastructure Program C. City Match Source of Funding D. Other Entities Yes Name To bo assigned by Project No. Subproject No % Paid by federal grant % Paid by state grant % Paid by City No X % Paid by other entity Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 100.00% Done None 0 ❑ Yes No ❑ ❑X ❑ ❑ Done None ❑ ❑ Yes None 5. Include a brief description of the project in the space below: (REQUIRED) The purpose of this agreement is for accomplishment of certain improvements at the Waterloo Regional Airport, indentified as: install new pedestrian access door from Terminal Building to Bag Claim Tug Area; replace exterior doors in Terminal Building Bag Makeup Area; removal of interior insulation panels, cleaning of interior south wall, repair and repainting of south wall in Hangar No. 4. Page 2 must be attached and signed. users\michelle-w\forms\Project Budget Wkshts_IDOT Vert Infr FY16.xls\Page 1 All Projects (Feb 2007) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) IDOT Vertical Infrastructure FY16 Grant Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7760 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3750 Sale of Bonds 3800 Miscellaneous Revenue EXPENDITURES: To be assigned b Project No. Subproject No. (Each column should only include amounts by fund) Fund: 291 Fund: Fund: 101,196.00 Fund: Total 101,196.00 TOTALS $ 101,196.00 $ - $ - $ - $ 101,196.00 2103 Engineering & Consulting $ 16,900.00 $ 16,900.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2156 Bikeway Construction 2161 Bridges 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2169 Airport Improv 84,296.00 84,296.00 TOTALS $ 101,196.00 $ $ 101,196.00 (Signature Finance Dept. Review) Date users \michelle-w\forms\Project Budget Wkshts_IDOT Vert Infr FY16.xls\Page 2 (Constr Proj) (April 2003) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Black Hawk Gaming Award-PlayScape - Py Department No. project will be budgeted under 26- Activity No. project will be budgeted under 428r 420S. REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 5e B.H. GAMING FUNDS EXPENDITURES: City Clerk Use Only Finance Committee l f(a Approval Date (Each column should only include amounts by fund) Fund: -LI Fund: Fund: Fund: Total 48,000.00 48,000.00 TOTALS $ 48,000.00 $ $ $ $ 48,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - PTf of Training 1390 Contractual Services 48,000.00 48,000.00 TOTAL $ 48,000.00 $ $ $ $ 48,000.00 (Signature Dept. Head) W/Z 1(‘2 Date j%.,a,w i./A__ 66) (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget-FY2016-BHGaming-PlayScape-3-1-16\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Black Hawk Gaming Award-PlayScape Kent Shankle $ 48,000.00 1. How will this project be funded? A. Federal Grant Grant Name Yes No CFDA # B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes x No Name Comm.Foundation of NE IA % Paid by federal grant Grant Agreement Number % Paid by state grant Ap Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 1^Fr• 5-1-I(' 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None 0 ❑ ❑ 0 ❑ ❑x x ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ ❑x The construction of a indoor PlayScape area to engage our youth in creative and active play. It will be an extension of the Phelps Youth Pavilion children's museum. See the detailed project description attached. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget-FY2016-BHGaming-PlayScape-3-1-16\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Community Foundation Award-PlayScape-PYP Department No. project will be budgeted under 26- Activity No. project will be budgeted under 42436 42o g' REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committee Approval Date 1.411 / W To be assigned by the Finance Project No. 2 Subproject'No. CF-PI; (Each column should only include amounts by fund) Fund: 2/ Z(' Fund: Fund: Fund: Total 15, 775.00 15, 775.00 TOTALS $ 15,775.00 $ $ $ $ 15,775.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 15, 775.00 15, 775.00 TOTALS $ 15,775.00 $ $ $ $ 15,775.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget-FY2016-PlayScape-PYP 1-27-16\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Community Foundation Award-PlayScape-PYP Kent Shankle $ 15,775.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes x No Name No x Source of Funding none B.Hawk Gaming funds awarded PO/ /Yi s ted. assigned by it No. 26 Subproject No. CF-Play % Paid by federal grant Grant Agreement Number Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None El ❑ ❑ El ❑ ❑x x ❑ ❑ ❑ ❑x ❑ ❑ El El ❑ ❑x The construction of a indoor PlayScape area to engage our youth in creative and active play. It will be an extension of the Phelps Youth Pavilion children's museum. See the detailed project description attached. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget-FY2016-PlayScape-PYP 1-27-161Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 7/t SILOS & SMOKE STACKS- SSNHA Project Name (from page one) ART ON FARM-SILOS-HANSON CAMP AWARD rir'::2 Department No. project will be budgeted under 26 Activity No. project will be budgeted under 4265 To be assigned by the Finance Dept. Project No. 26- Subproject No. ART ON FARM -SILO (Each column should only include amounts by fund) Fund: 0 / 0 Fund: Fund: Fund: REVENUES: - 26-4250- 3000 Cash on Hand Federal nt i' C au77 :r l 1,440.00 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3831 Class registrations paid 1,16We estimated $60-$70 ea partc. ? $1800-$2000 EXPENDITURES: Total 1,440.00 TOTALS $ 1,440.00 $ 444604;00 $ $ - $ / 62) 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1524 Camp class supplies * PYMT TO Hansons Farm for share of Registrations pd 1,440.00 l ifAIKat TO ALS $ 1,440.00 $ ea r/-t re Dept. H ) Date (Signature Finance Dept. Review) i`is ty� 2-66- K:\shared goodies\forms\Project Budget-FY2016-SILOS-Hanson-3-2016\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name ART ON FARM-SILOS-HANSON CAMP AWARD City Contract No. Project Manager Project Budget Total SILOS & SMOKESTACKS -SSNHA Angi Reid $ 1,440.00 1. How will this project be funded? A. Federal Grant Yes X No To be assigned x Subproject No. CFDA # /6.(139 % Paid by federal grant Grant Name SILOS & SMOKE STACKS -ART ON THE FARM SUMMER CAMP Grant Agreement Number B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name HANSEN DAIRY FARM x % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) see attached project description New program Art on the Farm summer camps in partnership with Hansen's Farm Dairy & Silos & WCA. Done None ❑ El El M ❑ 0 ❑ 0 ❑ ❑ ❑ ❑ ❑ El Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget-FY2016-SILOS-Hanson-3-2016\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEE1 CONSTRUCTION AGE TWO me (from page one) RESIDENTIAL KNOX BOX PROGRAM Project Na 12 Department No. project will be budgeted under Activity No. project will be budgeted under 1412 (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: _010_ REVENUES: 3000 Cash on H 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 20,000.00 TOTALS $ 20,0 EXPENDITURES: 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 1555 Minor Equipment/Supplies 20,000.00 TOTALS $ 20,000_00 6-146, To be assigned by the Finance Dept Project: No. 12GRT Subproject No. KNOX (Signature Dept. Review Total 20,0 0 $0.00 20,000.00 20,000.1 $ 20,000. (Signature Dept. ead) Date K:\shared goodies\forms\KNOX BOXES1Page 2 (Constr Proj) (Mar 2010) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE RESIDENTIAL KNOX BOX PROGRAM V WA taz $ 20,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name GUERNSEY CHARITABLE FOUNDATION To be assigned by the Finance Deptt, Project Noy Subproject No, KNOX 12GRT Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Paid by City / �J Paid by other entity 06 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) WFR responds to various types of emergencies . The majority of these emergencies are of a medical nature. Often times we are called to a residence and find all the doors and windows locked. People are frequently needing help immediately. This grant will allow the WFR personnel to enter these residences without causing extensive damage to a home. The Knox box system will also cut down on the time needed to make their entry into the residence. This donation will be used for the purchase of Knox boxes. Done None 0 ❑ Yes No ❑ 0 ❑ El ❑ El ❑ ❑ ❑ El ❑ 0 ❑ S. hinds r'c / (it err, 4 /-- AY a7ttc.0 ,(/i Page 2 must be attached and signed. K:\shared goodies\forms\KNOX BOXES\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Highland Park Playground Project FY2017 Department No. project will be budgeted under 37 32 Activity No. project will be budgeted under 4105 5850 City Clerk Use Only Finance Committee Approval Date (i/(b To be assigned by the Finance/�Dept. Project No. Y /1/1 Subproject No. Kagra (Each column should only include amounts by fund) Fund: 21,141lb Fund: _224 Fund: 01 V Fund: REVENUES: 46" 4-37-4105 224-32-5850 BG03F. 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: 15,000.00 10 ,37-Lil Total $ 20,000.00 20,000.00 4'610 u • - A5,000.00 15,000.00 TOTALS ID A000.00 $ 20,000.00 $ 151062) $ - $ 1(0,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2168 Park Improvement i5,000.00 20,000.00 20,000.00 TOTALS V5,36',000.00 $ 20,000.00 7 ctp z (Signature Dept. Date $SIQ11 7�i�r.//i 7, ).1�j4 (Signature Finance Dept. Review) K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Constr Pro]) (Mar 2010) ¢ 5-00 c.#s !f - /o,oub 9- - ao,000.00 ,000.00 Date PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Highland Park Playground Project FY 2017 City Contract No. Project Manager Project Budget Total Paul Huting $ 50,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CDBG B. State Grant Yes No Grant Name C. City Match D. Other Entities Yes Name X CFDA # Source of Funding GO Bonds No UNI Football Team Fundraising Project No. Subproject No. To be assigned by the Finance Dept. 1116/{‘ L 2. Attach copies of any grant agreements that will fund the project (REQUIRED) % Paid by federal grant 40.00% Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City 30.00% % Paid by other entity 30.00% 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None Yes No ❑ 0 ❑ ❑ ❑ ❑ ❑ ❑X ❑ E ❑ E This will be a project with Community Development and the UNI Football team. The UNI football team will be completing fund raising ($5,000) and will help with labor on the project. The project will include play equipment and wood mulch safety surface. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) ��•' Fig' J'�f - 'itlow g- i f. 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