Loading...
HomeMy WebLinkAbout06/27/2016FINANCE COMMITTEE June 27, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson Pat Morrissey Bruce Jacobs Roll Call: Approval of Agenda Approval of Minutes Minutes of June 20, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Brian Rath, Treatment Operations Supervisor Class/Meeting: 2016 Annual Wastewater Conference Destination: Cedar Rapids, IA Dates: July 25-26, 2016 Amount not to exceed: $135.00 2. Pre -Authorizations to Expend over $1,000.00 Engineering Amount and Estimated S/H: $19,705.47 Expenditure: Spraying trees in the riprap in various reaches along the flood control system. Leisure Services Amount and Estimated S/H: $15,000.00 Expenditure: Amusement park tickets to be sold in June, July and August 2016. Leisure Services Amount and Estimated S/H: NTE $3,000.00 Expenditure: Advertising of the three municipal golf courses, Gates, Warren Memorial and South Hills. Sanitation Amount and Estimated S/H: $2,955.93 Expenditure: Inner arm assembly - Truck 710. Sewer Amount and Estimated S/H: $6,893.75 + $250 S/H Expenditure: 2150 Flow Module with battery module and equipment and Dipper-T Water Level Meter for collection system flow monitoring and groundwater level monitoring. Sewer Amount and Estimated S/H: $2,748.09 + $200 S/H Expenditure: Conveyor components for Filter Building auger replacement trough. Traffic Amount and Estimated S/H: $4,585.00 Expenditure: ASC/3-2100 Controller and Malfunction Management Unit. BILLS PAYMENT 3. June 27, 2016. ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FYo2O/12 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY ,2n �00 /346 -���� Cow - De.artment NAME(S) AND POSITION(S): Brian Rath -Treatment Opratios Supervisor DATE: June 22, 2016 NAME OF CLASS / MEETING: 2016 Annual Wastewater Conference Kirkwood Continuing Education Trng Ctr DESTINAITION: Cedar Rapids DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 25, 2016 PURPOSE OF TRAVELITRAINING: Training and CEUs RETURN DATE: July 26, 2016 DATE(S) OF MEETING: July 25-26, 2016 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES x COST $ NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 135.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 135.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 520-14-5200-1346 GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 135.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO - DEPARTMENT HEAD Zo (ko I APPROVE THIS TRAVEL REQUEST MAYOR DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE Kirkwood Community College Continuing Education Phone -In Registration P6 Box 2068 Cedar Rapids, IA 52406-2068 Sponsorship Billing Authorization Form - Non -Credit Programs Please complete and fax or mail to Phone -In Registration at (3 I 9)398-7185 prior to the start of your class. Date: June 22, 2016 We authorize Kirkwood Community College Continuing Education to bill our company for the below listed student and class(es). We will assume responsibility for tuition. Ple Student name: Brian Rath Student address: street: 181s Hawthorne Drive City: Cedar Falls irate:IA zip:50613 Phone: 319-215-8716 Student Gender: male Student Email address: roeemer@aol.com Student SSN or Kirkwood ID #: Date of Birth: 10/3/55 Course # Class Title Class Dates Class Tuition ETRC 2000-80796 Annual Wastewater Conference July 25-26, 2016 S135.00 tse send the bill to the following name and address: Company name: City of Waterloo Waste Management Services Attention: Evelyn Russell Address: 3505 Easton Ave Waterloo, IA 50702 Email Address: evelyn.russell@waterloo-ia.org Phone: 319-291-4553 If you would like to pay by company credit card and not be billed please provide: 0 Mastercard 0 Visa 0 Discover Card Holder Name: CC#: Expiration Date: / Card Billing Address: If this bill remains unpaid at the end of the class, the charges will revert back to the student's account and he/she will be held accountable. The student will not receive CEU's or transcripts and will not be allowed to register until the account is paid in full. Please note: Under the Federal Right to Privacy Act, Kirkwood Community College cannot disclose any student information without the written consent (on a separate form) of the student. ` Student Signature (required) Authorized Company Signer's printed name Authorized signature (required) Zimbra Page 1 of 2 Zimbra brianrh2o@cfu.net Class registration receipt for Kirkwood Community College From : Kirkwood Community College <contactce@kirkwood.edu> Subject : Class registration receipt for Kirkwood Community College To : brianrh2o@cfu.net Reply To : contactce@kirkwood.edu Mond Jun 20, 2016 04:18 PM Transaction Receipt Kirkwood Community College 6301 Kirkwood Blvd SW , Cedar Rapids, IA 52404 Transaction Date 06/20/2016 Transaction ID 296269 Registration ID Course/Class Number Student Name (ID) Class Name/Date(s)fine/Item Amount 428997 ETRC- 2000 /80796 Rath, Brian (27413) Annual Wastewater Conference Multiple Schedule Schedule Information: Instructional Dates Method ClassRoom ClassRoom 7/25/2016-7/25/2016 7/25/2016-7/25/2016 Class Days Weekly - Mon Weekly - Mon Times 8:00 AM - 4:30 PM 8:00 AM - 4:30 PM Location Cedar Rapids, Kirkwood Continuing Education Training Center , Room: 1202 Cedar Rapids, Kirkwood Continuing Education Training Center , Room: 1206 Instructors) Kim Fensterman Kim Fensterman ClassRoom :IassRoom 7/26/2016-7/26/2016 7/26/2016-7/26/2016 Weekly - Tue Weekly - Tue 8:00 AM- 12:30 PM Cedar Rapids, Kirkwood Continuing Education Training Center , Room: 1202 Cedar Rapids, Kirkwood Continuing 8:00 AM - 12:30 PM Education Training Center Room: 1206 Kim Fensterman Kim Fensterman https://webmaii.cfu.net/h/printmessage?id=C:-17380&tz=America/Chicago 6/22/2016 Zimbra Page 2 of 2 Transaction Amount Class Cost $135.00 $135.00 Payment Method Credit card Visa No. )oc000000000<8583 $135.00 https://webmail.cf i.net/h/printmessage?id=C:-17380&tz=America/Chicago 6/22/2016 r9prtvt-ef City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 19,705.47 plus est. shipping costs of $ 0.00 to pay for or puchase Spraying trees in the riprap in various reaches along the flood control system. This purchase or expenditure is being made because: The Corps of Engineers requires the City to maintain our levee system. 0 Bids or written quotes were taken on this purchase, as follows: Keeling Tree Service, Mason City: No Bid Landmark Turf Services, Dunkerton: $17,204 Control Services, Burlington: $19,705.47 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 414-07-5600-2171 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfu `l6 (Signature irpt. Head or DDate (Project Code) $ Ao,000.00 $ 119,315.83 `- icnature Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe Approval Date e The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 15,000.00 plus est. shipping costs of $ to pay for or purchase Amusement park tickets to be sold in June, July and August 2016. This purchase or expenditure is being made because: Tickets are purchased through Iowa Park and Recreation Association at a discounted price. We pay IPRA for tickets sold. Paid from the FY 2017 Budget. Vendor selected for this purchase: IPRA Ti Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: This program is offered to members of the IPRA. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund n Road Use Tax Sewer ri Sanitation • Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1553 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 15,000.00 $ 15,000.00 (Signature Dept."Head D signee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Preauth IPRA tickets.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee _/ Approval Date '`71 -7// The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 3,000 plus est. shipping costs of $ to pay for or purchase advertising of the three muncipal golf courses, Gates, Warren Memorial, and South Hills. This purchase or expenditure is being made because: to promote golf at the three muncipal golf courses. Vendor selected for this purchase: KWWL ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: KWWL is the only local on -air provider. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) hotel motel grant This expenditure is to be coded to the following budget line -item: 010-37-4105 1351 37HMT.GLF16 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfull submitted, (Signature Dept. ead o $ 9,000.00 '7- $ 6,522.00 V gnee) bate (Sign�Finance Dept. Review) Date K:\shared goodies\forms\Preauth KVWVL.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 2,955.93 plus est. shipping costs of $ 0.00 to pay for or purchase Inner arm assembly - truck 710 City Clerk Use Only Finance Committee Approval Date (" 7/f V This purchase or expenditure is being made because: Inner arm worn beyond limits Vendor selected for this purchase: Wayne Engineering n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax Sewer nX Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 265,000.00 V and the current available balance is $ 265,000.00 Respectful! bmitted, G-22-i6. f.41 7 -el:V./.r/A K:\shared goodies\forms\Sanitation - Inner Arm Assembly - 710 - Jun 2016.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date �7/8,' City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 6.893.75 plus ext. shipping cost of $ 250.00 Department to expend to pay for or purchase 2150 Flow Module with Battery Module and equipment and Dipper-T Water Level Meter for Collection system flow monitoring and groundwater level monitoring. This purchase or expenditure is being made because: Flow monitoring equipment and groundwater level monitoring equipment for CD. Vendor selected for this purchase: Teledyne Instruments, Inc. []Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Teledyne Instruments, Inc. is rep. for collection system flow monitoring equipment and Heron Instruments Inc. is rep. for groundwater level monitor. Total cost including freight is $7,143.75. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [] General Fund: DRoad Use Tax: []Sewer: []Sanitation: []Bonds: []Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 615-14-5320-2111 (Fund - Department - Activity - Account Number) (Project Code) $ era' is 5U-✓' ✓ in which budgeted amount is and the current available balance is Respectfully submitted, (o(2Zfaioin % .c `�,I.1.1.O a� / � aa/(o ignature Dept. Head Or Designee) ` Date (Signature Finance Dept. Review) Date „TELEDYNE INSTRUMENTS, INC. Everywhereyoulook' Federal ID No: 95-4888283 Sales Quotation Quote No: 00017101-2 Sold To: City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Page 1 of 1 Rev: 00 Print Date: 6/20/2016 Bill To: City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Ship To: City of Waterloo 3505 Easton Avenue Waterloo, IA 50702 Customer Reference Customer Contact Email Delivery Terms Quin, Kent 319-230-3780 ICTSHOP@WATERLOO-IA.ORG Origin - S&H Added Quotation Valid Until Te edyne Contact Teledyne Phone Payment Terms Payment Mode 7/20/2016 Buss, Jeffrey E. 402-465-3037 Net 30 CHECK SUBMIT ORDERS TO: Named Destination Creation Date Teledyne Instruments, Inc., dba: Teledyne Isco. IscoOrders@teledyne.com or 800-228-4373 06-17-2016 Line Item Number Description um] Quantity I Unit Price Amount 0 682050002 ea 1.00 4,370.00 4,370.00 2150 W/2191 BATTERY MODULE 2150 Flow Module with 2191 Battery Module. Includes Area Velocity Sensor with 10 ft. (3 m) level measurement range and 33 ft. (10 m) cable, 2 battery holders, and carrying handle with suspension strap. Also includes instruction manual and coupon for free lsco Open Channel Flow Measurement Handbook. Requires Flowlink software and computer connect cable (sold separately), Lead time: 15 Days ARO 0 602004135 ea 1.00 1,026.00 1,026.00 AN SNSR ASSY 2150,10M KB Area Velocity Sensor for 2150 Flow Module with 10 ft. (3 m) Level Measurement Range and 33 ft. (10 m) cable. Contact the factory for cable lengths up to 75 ft. (23 m). Lead time: 15 Days ARO 0 683000043 ea 1.00 565.25 565.25 SCISSORS RING KIT 16-36” PIPE Scissors Ring for 16 inch to 36 inch diameter pipes. Includes base section, scissors mechanism, one pair of 7.5 inch extensions, and one pair of 20 inch extensions. Lead time: 15 Days ARO 0 603204018 ea 1.00 218.50 218.50 MTG RING 15" STD Street Level Installation Tool Mounting Ring for 15 inch diameter pipe. Includes strap. Lead time: 15 Days ARO Shipping & Handling 100.00 These commodities, technology or software were exported from the United States in accordance with the Export Administration Regulations. Diversion contrary to U.S. law prohibited. United States law prohibits disposition of these commodities to any end user for any end use related to the design, development, production, stockpiling or use of chemical, biological or nuclear weapons or missiles, approval of the United States Govemment. without the prior 6,279.75 USD Total Amount Seller's Offer, and any order Issued by Buyer to Seller for the goods and/or services specified herein, is stn. Iml -. o e e s erms and Conditions of Sale, which can be found at the applicable Teledyne company intemet website listed below. Teledyne ISCO, Teledyne Tekmar, Teledyne Leeman Labs, and Teledyne Cetac are registered business names of Teledyne Instruments, Inc., a subsidiary of Teledyne Technologies Incorporated. Teledyne Ethics Line 1-877-666-6968 ISCO Everywhereyoulook- www.isco.com 1-800-228-4373 TEKMAR Everywhereyoulook' www.teledynetekmar.com 1-800-874-2004 . TELEDYNE /p_ TELEDYNE LEEMAN LABS /� CETAC TECHNOLOGIES Everywhereyoulook Everywhereyoulook www.teledyneleemanlabs.com www.teledynecetac.com 1-800-634-9942 1-800-369-2822 HERO INSTRUMENTS Groundwater Monitoring INC. dipper-T Water Level Meter Now with drawDown Mode Length options: 50ft/15m to 2000ft/600m Warranty: 5 years, probe 1 year The dipper-T water level meter is a topline, top quality instrument used for measuring static and falling head levels in wells and boreholes. With a touch of a button the unit changes from static to drawDown mode; a dual function unit at an affordable price The dipper-T in static mode is used for measuring the depth of water in wells, boreholes and standpipes. The dipperT in drawDown made may be used for measuring falling water levels during purging, well development and for low flow sampling; helping to protect your pumps from damage caused by dry running. Features included with the dipper-T: • Electronic Module (IP65) — mode selectable for static and drawDown levels, removable for easy cleaning and servicing • Probe (IP68) — fully pressure/depth rated, field replaceable for optional casing or bottom detector probes • Steel Tape — high tensile steel, jacketed with polyethylene, high break strength, stretch resistant and lifelong legibility • Padded Corry Case — to protect your precision water level meter from the elements • Tape Guide And Hanger — to support the meter at the well head and to protect the tape from sharp edges on the well casing • Vinyl Holding Grip — molded to the frame, ergonomic easy grip • Winding Handle — custom made for easy rewinding with gloved hands Available options: • Narrow 3/8 inch probe (not removable) • Well depth indicator probe • Well casing indicator probe • Potable Water only model www.heroninstruments.com TOOLS CONTACT AN FEI bgA9P-Er8V$ltion Manual Heron dipper-T Datasheet Price Purchase Item Price Purchase $542 Add to Unit w/50' Tape (#1100) $542 Add to Cart Cart Add to Cart Add to Cart Heron dipper-T Water Level Meter Sale Page 1 of 3 Field Environmental Instruments, Inc. CALL YOUR LOCAL FEI ABOUT FEI HOW TO ORDER BY MANUFACTURER Heron dipper-T Water Level Meter Sale FEI Home > Sales > Water > Water Measurement > Water Level Meters > Item Unit w/15m Tape (#1124) Unit w/30m Tape (#1125) $599 Unit w/45m Tape (#1126) $657 Unit w/60m Tape (#1127) $714 Unit w/100' Tape (#1101) $599 Add to Cart Unit w/150' Tape (#1102) $657 Add to Unit w/200' Tape (#1103) $714 httn•//www fieldenvirnnmental enm/hernn_fhr,„A,•_r City Clerk Use Only Finance Committee Approval Date_ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend pay 2.748.09 plus ext. shipping cost of $ 200.00 to P Y for or purchase Conveyor Components for Filter Building auger replacement trough. This purchase or expenditure is being made because: Parts worn-out. Vendor selected for this purchase: BDI nBids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: BDI is rep. for replacement parts on this equipment. Total costs including freight is $2,948.09 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nX Sewer: nSanitation: nBonds: nFederal/other grants: EiOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 350,000.00 / and the current available balance is Respectfully submitted, $ 350.000.00 20(Cn ,rf ('Lc - 6,tifAi./A e„.z.?-.zel6 (Signature Dept. Head Or Designee) a Date (Signature Finance Dept. Review) Date O- M./-2016 10:56:58 AM -0400 BDI PAGE 2 OF 2 BDI (061) 1826 Black Hawk Street (50/02) Waterloo IA 50702 (319) 234-6845 Fax (319) 232-7329 Quote Address: Customer No: 0610629 WASTE MANAGEMENT SERVICES DEPT 3505 EASTON AVE WATERLOO IOWA PLANT WATERLOO IA 50702 Handler: Andrew Harnois - 061 Quote Date: 05/11/16 Terms: Net 30 days I rDeesoriptlon PRICE VALID THROUGH 06/01/16 1 M/G 9CTF7-SS Conveyor Components MTO TROUGH 74a Pf2C ss ti 6 QUOTATION 1678062 PLEASE REFERENCE THIS NUMBER WHEN ORDERING Page 1 .`" FAXED QUOTATION ." Contact: Dick Terms of Delivery: Customer Pays All Freight Ship Via: Customer Pick Up Lead Time (In calendar days) 21 "" END OF QUOTATION "" Sales Price UM Extended Price 916.030 EA 916.03 3 Timken Fafnir Ball Bearings Housed Units with Shaft Guard Technology eleminates shaft damage from setscrews with fast and easy Installation. Contact your BDI representative. All quotations subject to acceptance within 30 days, unless otherwise noted. All items subject to prior sale. Special items not cancellable. in which the budgeted amount is and the current available balance is R spectfully submitted, e4teitt) tali) 0 //4 24/./,/,,kely& 4-2,(2t,i2-1-u4 -2/-4 (Signature Dept. ead or Designee) ate (Sign. ture Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 4,585.00 plus est. shipping costs of $ to pay for or purchase ASC/3-2100 Controller and Malfunction Management Unit City Clerk Use Only Finance Committee , / Approval Date /2�1,w This purchase or expenditure is being made because: To replace controller damaged by lightening at Shaulis and Hwy 218. Vendor selected for this purchase: Traffic Control Corporation n Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $4,585.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund QX Road Use Tax n Sewer n Sanitation nBonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) (Project Code) r /6/7 $ '3t 400: - $ d' K:\shared goodies\forms\2016-June- Pre-Auth - TO - Traffic Control Corp -controller, MMU-Shaulis and 218 - $4,585.00.xlsx (Mar 2010)