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Home My WebLink About06/13/2016FINANCE COMMITTEE June 13, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson Pat Morrissey Bruce Jacobs Roll Call: Approval of Agenda Approval of Minutes Minutes of June 6, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Howard Brooks, Operator and Thad Childers, Lab Tech Class/Meeting: Annual Wastewater Conference Destination: Cedar Rapids Dates: July 25-26, 2016 Amount not to exceed: $270.00 2. Scott Strader, Combination Inspector H Class/Meeting. Plumbing Update Class Destination: Cedar Falls, Iowa Dates: August 12, 2016 Amount not to exceed: $239 3. Request to approve permission to advertise and sell one 60 gallon Pro -Vac grease trap vacuum. 4. Pre -Authorizations to Expend over $1,000.00 Central Garage Amount and Estimated S/H: $2,400 Expenditure: Inspection and load test of three (3) auto lifts. Central Garage Amount and Estimated S/H: $11,900 Expenditure: Frame and underbody supports -Engine 306 Building Maintenance Amount and Estimated S/H: $2,250 Expenditure: Fire alarm suppression system plan review-45 West Jefferson Street (Grand Crossing Apartments) Building Maintenance Amount and Estimated S/H: $1,000 Expenditure: Fire alarm suppression system plan review - 1111 San Marnan Drive, VGM Campus Expansion. Building Maintenance Amount and Estimated S/H: $2,000 Expenditure:Smoke control system plan review - 1111 San Marnan Drive, VGM Campus Expansion. Leisure Services Amount and Estimated S/H: $1,500 Expenditure: Five (5) 48" Insignia LCD TV concession menue boards for Young Arena. Leisure Services Amount and Estimated S/H: $6,860 Expenditure: Additional fiber optic and data cables for center field camera at Riverfront Stadium. Leisure Services Amount and Estimated S/H: $1,672.63 Expenditure: Plasma cutter. Leisure Services Amount and Estimated S/H: NTE $2,000 Expenditure: Design services for the FY2016 Lower Plaza Fencing Project. Leisure Services Amount and Estimated S/H: NTE $5,800 Expenditure: Approximately 150 tons of USGA #2 top dressing sand for golf courses and includes green tinted sand. Leisure Services Amount and Estimated S/H: $6,000 Expenditure: Copier with scan functions. Leisure Services Amount and Estimated S/H: $1,627 Expenditure: Young Arena ammonia ice system annual preventative maintenance. Please note that additional funding may be needed for any worn or broken parts. Street Department Amount and Estimated S/H: NTE $3,124 Expenditure: Employee uniform purchase per the collective bargaining agreement. Traffic Operations Amount and Estimated S/H: $1,624 Expenditure: One (1) 31 foot street light pole with 8 foot arm and anchor bolts. Traffic Operations Amount and Estimated S/H: $6,150 plus $100 S/H Expenditure: 3.1 Tactics Upgrade/Integration and 1 year support agreement for Tactics Basic. Waste Management Amount and Estimated S/H: $2,400 Expenditure: Uniforms for twenty-four personneL Airport Amount and Estimated S/H: $12,000 Expenditure: New tires for ARFF Truck #356, 1993 Oshkosh T-1500. Airport Amount and Estimated S/H: $1,480 Expenditure: Replace damaged/deteriorated counter tops in the vestibule area of Gate No. 1 located adjacent to the passenger boarding bridge and window sills vestibule. Airport Amount and Estimated S/H: $7,750.04 Expenditure: Four (4) handheld or portable radios for use by Airport Staff. Price includes $500 for licensing new frequency for Airport -Only use. Harris Model: XG-25P. BILLS PAYMENT 5. Bills Payment of June 13, 2016. ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Howard Brooks -Operator Thad Childers NAME OF CLASS 1 MEETING: Annual Wastewater Conference Kirkwood Continuing Education Trng Ctr DEPARTURE DATE: July 25, 2016 PURPOSE OF TRAVELITRAINING: Training and CEUs WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE ESTIMATE OF COST: LODGING MEALS $135.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 270.00 FINANCE LINE ITEM USED FY2 ! BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER TNIS REQUEST Ori DATE inal - Clerk/Financ DATE: June 7, 2016 STAFF ONLY 3 -2 ,>_. Co, - De.ortment DESTINAITION: Cedar Rapids DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: July 25-26, 2016 xx COST $ YES NO DEPARTING FROM: TAXI PARKING AIRFARE MISCITOLLS I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I ems— -1 t 20l CP DATE K:\Shared Goodies \Forms\Travel Request Form January 2010 PRIVATE VEHICLE BUDGET LINE ITEM: 520-14-5200-1346 x GRANT REIMBURSABLE YES NO YES NO REQUIRED CERTIFICATION TOTAL: $ 135.00 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE 10-10:15 am 10:15-11:15 am 11:15 am-12:15 pm MONDAY, JULY 25, 2016 8-9 am Industrial Waste Compliance Lindsay Beaman, Snyder &Associates 9-10 am Pumps/Lift Stations John Miller, Electric Pump 10-10:15 am Networking Break Sewer and Manhole Lining Bob Moan, Visu-Sewer What to Expect During Your DNR Inspection Tom Atkinson, Iowa DNR 12:15-1 pm Lunch (provided) and Door Prize Drawing 1-2 pm UV Disinfection Systems: Things to Consider Laurie Twitchell, FOX Engineering 2-3 pm Lagoon Cleaning Bruce Jensen, Nutri-Ject TUESDAY, JULY 26, 2016 8-9 am IDNR Update Russ Royce, IDNR — Region 6 9-10am Confined Spaces and Hydrogen Sulfide Dan Drexler, Cedar Rapids Fire Department/ Kirkwood Community College Networking Break 10:15 am-11:15 pm Operator Certification Rhonda Guy, Professional Operations Management 11:15 am-12:15 pm Small Wastewater System Technologies Matthew Wildman, HR Green, Inc. 12:15-12:30 pm Wrap-up and CEUs ETRC-2000-80796 / $135 Registration limited to 80 participants. Pre -registration is required. CEUs: 1.0 Wastewater. Note: Topics and speakers are subject to change. ABOUT THE CONFERENCES The Annual Water and Wastewater Conferences at Kirkwood Community College are designed to bring together operators and other professionals to discuss water and wastewater Issues in Iowa. Featuring presentations and discussions on diverse and relevant topics that are seen as vital to the water and wastewater professions, the conferences provide an excellent venue to network and exchange information with industry colleagues. Attendees may also renew their current licenses for the upcoming renewal period. HOTEL ACCOMMODATIONS The Hotel at Kirkwood Center I 7725 Kirkwood Blvd. SW 1 319-848-8700 Red Roof Inn 1 3243 Southridge Dr. SW 1 319-364-2000 Fairfield Inn & Suites ( 605 32nd Ave. SW 1 319-247-1000 Hometown Inn & Suites 1 3315 Southgate Ct. SW 1 319-362-9012 Super 8 1 400 33rd Ave. SW 1 319-363-1755 When making reservations, please inform hotel personnel that you should receive me state rate. TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED i3`ko FY O /62 BUDGETED o? 3 9 EXPENDED YTD _ 0_ THIS REQUEST 23`1 LEFT AFTER THIS REQUEST — I� DATE Original - Clerk/Finance 'Co. - Department NAME(S) AND POSITION(S): Scott Strader — Combination Inspector II DATE: 6/3/2016 NAME OF CLASS / MEETING: 8 Hr. Plumbing Update Class DEPARTURE DATE: 8/12/2016 PURPOSE OF TRAVEL/TRAINING Required Certification DESTINATION Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO RETURN DATE: 8/12/2016 DATE(S) OF MEETING: 8/12/2016 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 239.00 REGISTRATION AIRFARE MILEAGEIFUEL MISCITOLLS TOTAL FOR ALL: $ 239.00 BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 239.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF �WATERLO ( C I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - 3-- I Lc DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date �/� 3��t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 12,000.00 plus est. shipping costs of $ to pay for or purchase New tires for ARFF Truck #356. 1993 Oshkosh T-1500 This purchase or expenditure is being made because: Tires are very worn (bald) requiring replacement. Price includes: Tires Bridgestone V-Steel Series Tire Size 24R21, Mounting, Dismounting & Service call to Airport Fire Station Vendor selected for this purchase: D&D Tire of Jessup, Iowa ❑X Bids or written quotes were taken on this purchase, as follows: D&D Tire of Jessup - $11,769.75 (Includes Municipal Discount from Manufacturer) Waverly Tire of Waverly - $14,975 (Includes Municipal Discount from Manufacturer) Bauer Bilt Tire of Waterloo - $15,154.15 (Includes Municipal Discount from Manufactui Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Not Applicable Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 - 29 - 7700 - 1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is a d t e current available balance is (Signature D bm itted, d or Designee) Sanitation (Project Code) 28,000.00viL1.'2U%� 13,084.48 / GAO /121 / 6740fib /J)Ji,,1214,v1 /(o Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Tires for ARFF Truck (Mar 2010) City Clerk Use Only Finance Committee Approval Date L/t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,480.00 plus est. shipping costs of $ N/A to pay for or purchase Replace damaged / deteriorated counter tops in the vestibule area of Gate No: 1 located adjacent to the passenger boarding bridge and window sills of vestibule. This purchase or expenditure is being made because: Existing counter top has been damaged for many years - now requiring replacement. Staff plans on replacing with solid surface material for long-term durability. Vendor selected for this purchase: See Below X Bids or written quotes were taken on this purchase, as follows: The Countertop Shop - Evansdale, IA $1,480 Sterling Tops, Inc. $2,095. Above prices include installation. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer n Sanitation ElFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700- 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and he current available balance is tted, N/A (Project Code) 130,773.00 -5( 22,368.62 .4C ArfE(Z g UES-r 6 LIME ,itW ;krin.t;tl I,a1ENr (Signature I ead or Designee) Date ( ign ture Finance Dept. Review) Date K:\shared goodies\forms\Replacement of Counter Top in Vestibule Area of Gate No 1.xIs (Mar 2010) City Clerk Use Only Finance Committee Approval Date (D/( 3/40 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 7,750.04 plus est. shipping costs of $ N/A to pay for or purchase Qty: Four (4) handheld or portable radios for use by Airport Staff. Price includes $500.00 for licensing new frequency for Airport -Only use. Harris Model: XG-25P This purchase or expenditure is being made because: Staff wants to be ready to communicate with emergency response agencies in the event of an airport emergency. Radios are 100% interoperable, with new County mid-2017 system. Vendor selected for this purchase: See Below X Bids or written quotes were taken on this purchase, as follows: RACOM Communications of Waterloo, IA Price includes radio, battery, charger, case, speaker microphone and licensing. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010 - 29 - 7700 - 1387 (Fund - Department - Activity - Account Number) in which the budgeted amount is rand the current available balance is ubmitted, Sanitation N/A (Project Code) $ 10,600.00 ✓ -4( tc0c IZttht Sl $ 7,972.76 ✓ (,1rsit. t-r hrikEt4b0E /41 qq ��j ,-, /n�l,�/^ GeIt442 f (Signatu • Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Purchase of Harris Radios from RACOM Communications.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date t 4 3// (v City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Insp Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Smoke Control System Plan Review - 1111 San Marnan Dr VGM Campus Exp Exp Vendor selected for this purchase: 2,000.00 Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: City of Waterloo has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Bonds Road Use Tax ❑ Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re ctfully submitted, —i1"--- C�1 a -- Cc—(v—iLo .iii.�D.P./ l,Jr,� Pin,,, 4, s <C, (' ature ept. Head or Designee) Date Sig ature Finance Dept. Review) Date Sanitation (Project Code) i) 6 K:\shared goodies\forms\Pre-Auth Lund Fire 1111 San Marnan Dr VGM Campus Exp.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4�13/1b City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Insp Department to expend $ 1,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: VG In Fire Alarm Suppression System Plan Review - 1111 San Marnan Dr Campus Exp Vendor selected for this purchase: 1,000.00 ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: City of Waterloo has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res7tfully submitted, CC /J644' i I/l (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Lund Fire 45 W Jefferson.xls (Mar 2010) (Project Code) Ji v $ Jdoo City Clerk Use Only Finance Committee Approval Date / 3/( (v City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Insp Department to expend $ 2,250.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Fire Alarm Suppression System Plan Review - 45 W Jefferson St (Grand Crossing Apartments) Vendor selected for this purchase: 2,250.00 ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: City of Waterloo has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax n Sewer n Sanitation Bonds El Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ `1,1)oo- and the current available balance is $ Re ctfully submitted, g___ L9-(a - Ks 92 litug 1,d-t��P /i; (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date Vt3/4, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 11,900.00 plus est. shipping costs of $ Ind Frame and underbody supports - Engine 306 Department to expend to pay for or purchase This purchase or expenditure is being made because: Excessive corrosion Vendor selected for this purchase: Global Emergency Products ❑ Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund ❑ Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 89,900.00 '/ $ 1A;894783- ! ;a, 3z.14 63 " 6 - 6 7 1ii keitc6466 K:\shared goodies\forms\Central Garage - Fire - 306 - Frame and Underbody Supports - 306 - Global - June 2016.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date '((3 4L City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,400.00 plus est. shipping costs of $ 0.00 to pay for or purchase Inspection and load test of 3 auto lifts This purchase or expenditure is being made because: OSHA required inspection Vendor selected for this purchase: Quad City Testing Laboratory Inc ❑ Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: Limited number of certified inspection facilities Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X ❑ General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1573 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, $ (Project Code) 3,350.00 / 2,609.06 G -8 — iG 2/i/C (il/At4 6416 K:\shared goodies\forms\Central Garage - OSHA certification of auto lifts - June 2016.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date , `3/r Cv City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,627.00 plus est. shipping costs of $ n/a to pay for or purchase Young Arena ammonia ice system annual preventative maintenance. Please note that additional funding may be needed for any worn or broken parts. This purchase or expenditure is being made because: The ice system prevenative maintenance program is completed each summer in preperation for the upcoming ice season. Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff has performed all maintenance work on the Young Arena ice system since 1994 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund n Bonds n Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1388 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitt d, (Project Code) $ 13, 777.00 $ 1,627.63 ✓ /1.1/4,-e4-- 7 )./A. 6 -s-g, (Signature Dept. H=-d or P- ignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015 Ice System PM Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date �` '3/k., City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase a copier with the scan function. This purchase or expenditure is being made because: current copier is seven years old. Vendor selected for this purchase: Ricoh Waterloo IA Bids or written quotes were taken on this purchase, as follows: Ricoh, $5,995 less a $2,000 rebate issued after the purchase of the copier Advanced Systems, Waterloo $5,042.00 Kock Brothers, Cedar Rapids $5,139.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1561 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept: Me or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 8,600.00/ a-Cjer me�M¢n� $ 6,255.001/ K \shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date (4134 t, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 5800 plus est. shipping costs of $ to pay for or purchase Approximately 150 tons of USGA #2 top dressing sand for golf courses. Includes green tinted sand. This purchase or expenditure is being made because: to maintain the quality of the greens at the three muncipal golf courses. Vendor selected for this purchase: Acme Materials Muscatine X Bids or written quotes were taken on this purchase, as follows: Acme Materials, Bettendorf IA $35.37 per ton delivered + tinted sand $112.50 This is the only vendor that can deliver materials that meets our specifications. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds n Road Use Tax Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1511 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, el P 7 (Signa ure Dept4_5Designee) Date (Signature Finance Dept. Review) Date $ 6,557.00 / occ-Fu amenrne,,,-kr $ 5,800.00'" K:\shared goodies\forms\Preauth Top Dressing.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date L., / / -34/0 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 2000.00 plus est. shipping costs of $ to pay for or purchase design services for FY2016 Lower Plaza Fencing Project This purchase or expenditure is being made because: to add additional fence railing along river wall on Lower Plaza Vendor selected for this purchase: AECOM. Waterloo Iowa x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: AECOM was the design firm for original fence railing on Lower Plaza Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds Road Use Tax Federal/other grants Sewer 1 I Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4110-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 30,000.00 $ 13,756.42 V (Signature Dept Hea r Designee) Date (Signature Finance Dept. Review) Date K.\shared goodies\forms\Ex.- iture Pre -Authorization lower plaza fence railing.xls (Mar 2010) City Clerk Use Only Finance Committee t Approval Date 4 3/(to City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,672.63 plasma cutter plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: to assist park maintenance staff with metal cutting where saws or oxy/acetylene cannot be used. Vendor selected for this purchase: Superior Welding, Waterloo Iowa x Bids or written quotes were taken on this purchase, as follows: Superior Welding Supply Waterloo $1672.63 Airgas.com $2270.00 plus shipping WeldingSupplyfromlOC.com $1890.00 free shipping Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x x General Fund Bonds Road Use Tax Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1555 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ( Ignature Dept (Project Code) $ 11,700.00 V $ 8,104.55 esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization plasma cutter.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date V(3//L, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,860.00 plus est. shipping costs of $ n/a to pay for or purchase additional fiber optic and data cables for center field camera at Riverfront Stadium This purchase or expenditure is being made because: to upgrade the HD signal for new video board Vendor selected for this purchase: Westphal & Co. Inc. Dubuque, Iowa n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Westphal was onsite pulling fiber optic and data cable for new video board and were able to pull new camera cabling through existing conduit to reduce cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer pi Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-37-4400-2170 37STA.SCORE (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is ubmitted, $ 3O OOO 89 $ .3e;000.00 �27 a - h� 6z746• (Signature Dept. rad or %esignee) Date (Sighature Finance Dept. Review) Date K:\shared goodies \forms \Pr --Authorization Westphal Co for Riverfront (Mar 2010) City Clerk Use Only Finance Committee Approval Date �i 3%/L City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase (5) 48" Insignia LCD TV concession menu boards for Young Arena. This purchase or expenditure is being made because: To improve visability of our menu items offered in our concession stands. Vendor selected for this purchase: Best Buy, Waterloo Iowa ❑x Bids or written quotes were taken on this purchase, as follows: Best Buy, Waterloo Iowa-- $299.00 per TV Sams Club, Waterloo Iowa--$319.00 per TV n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑x Other (specify) 37 YAMI This expenditure is to be coded to the following budget line -item: 010-37-4105-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Signature Dept. or Designee) Date ( ig ature Finance Dept. Review) Date (Project Code) �s i $ 15,165.85 $ 15,165.85 K:\shared goodies\forms\2016 Concession Menu board Upgrades.xls (Mar 2010) City Clerk Use Only Finance Committee ( /I Approval Date 34 !, City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2,400.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Uniforms for twenty four personnel in Waste Management Services department. This purchase or expenditure is being made because: Annual Union Contract for uniforms. Vendor selected for this purchase: G & K and City Laundry []Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: G & K and City Laundry are the reps. providing uniforms at 2015 bid prices. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: []Road Use Tax: Sewer: Sanitation: Bonds: []Federal/other grants: 111Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5700-1579 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 2,500.00 and the current available balance is $ 2.336.00'"/ Respectfully submitted, (Signature Dept. Head Or Designee)qty(-2-04, Date (Signature Finance Dept. Review) -7- & Date BRIAN RATH From: EVELYN RUSSELL Sent: Friday, June 03, 2016 9:56 AM To: BRIAN RATH Subject: FW: Uniform Purchase From: MARK RICE Sent: Friday, June 03, 2016 9:53 AM To: EVELYN RUSSELL Subject: Uniform Purchase Evelyn, G&K and City Laundry have both agreed to provide the uniforms for Public Works at 2015's bid prices. The Sewer department cost for uniforms should not exceed $2400.00. This purchase of uniforms to comply with the bargaining unit contract needs a pre-auth and I recommend you submit it for the Not to Exceed price listed above. Thanks! / .nn- Mark A. Rice Public Works Director City of Waterloo, IA Mark.Rice(Wwaterloo-ia.org 319-291-4445/319-291-4267 1 City Clerk Use Only Finance Committee Approval Date / 13 // (o City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ NTE 3124.00 plus est. shipping costs of $ 0.00 to pay for or purchase Employee Uniform Purchase per Collective Bargaining Agreement This purchase or expenditure is being made because: City is required to provide uniforms for employees per Collective Bargaining Agreement Vendor selected for this purchase: Numerous ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Low bids from 2015 purchase were honored for this purchase. (G&K / City Laundry) Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund ❑ Bonds ❑X El Road Use Tax Sewer Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1579 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 4,000.00 ✓ and the current available balance is Respectf submitted, $ 4,000.00/ L —2 —iG c%rtif9t c 61(--drum 6 7-/t K:\shared goodies\forms\Street Department - Uniform Purchase - June 2016.xls (Mar 2010) (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K',\shared goodies\forms\Street Department - Uniform Purchase - June 2016.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date L7 34 U The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,624.00 plus est. shipping costs of $ to pay for or purchase 1 - 31 ft. street light pole with 8 ft. arm and anchor bolts This purchase or expenditure is being made because: To replace damaged pole due to accident at South & w. 4th St. Vendor selected for this purchase: 3E ❑ Bids or written quotes were taken on this purchase, as follows: 3E Waterloo, IA $1,624.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 178eOTe&- oZR, $ 15,034.33 /,4$73 (Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2016-June- Pre-Auth - 31' pole 8' arm - 3E -damage claim at 4th & South- $1,624 TO RUT.xlsx (Mar 2010) City Clerk Use Only Finance Committee / Approval Date 9/( 3/I �o City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 6,150.00 plus est. shipping costs of $ 100.00 to pay for or purchase 3.1 Tactics Upgrade/Integration and 1 year support agreement for Tactics Basic This purchase or expenditure is being made because: To integrate Marc NX, which is an outdated data base, and move it to the new tactic system to be operational for mater controller to talk to controllers on street thru fiber. Vendor selected for this purchase: Mobotrex n Bids or written quotes were taken on this purchase, as follows: Mobotrex Davenport, IA $6,150.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax ri Sewer ri Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 21:L9A z41/2(Signature Dept. H d or Designee)te (Signature Finance Dept. Review) Date K:\shared goodies \forms\2016-June- Pre-Auth -Tactics Upgrade - Mobotrex - $6,150 TO RUT.xlsx (Mar 2010) (Project Code) $ 3.1,490 eo- $ 2 4-33 73 /6