HomeMy WebLinkAbout06/06/2016FINANCE COMMITTEE
June 6, 2016
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Ron Welper
Vice Chairperson Pat Morrissey
Bruce Jacobs
Roll Call:
Approval of Agenda
Approval of Minutes
Minutes of May 23, 2016
NEW BUSINESS
1. Pre -Authorizations to Expend over $1,000.00
Building Maintenance
Amount and Estimated S/H: $5,300
Expenditure: SC 36C Xpress Scanner for Building Inspections.
Culture & Arts
Amount and Estimated S/H: $3,840 plus $112 S/H
Expenditure: Interactive light table exhibit for Phelps Youth Pavilion.
Leisure Services
Amount and Estimated S/H: $1,720 plus $200 S/H
Expenditure: Trophies and medals for participants in youth baseball and softball
programs.
Leisure Services
Amount and Estimated S/H: $22,404
Expenditure: Payment to Waterloo Black Hawks, LLC for 10% concession
revenue share and post season game credits from the 2015-2016 season at Young
Arena.
Leisure Services
Amount and Estimated S/H: $3,129.99
Expenditure: One Ellis 1600 Band Saw.
Police
Amount and Estimated S/H: $1,236
Expenditure: Annual Maintenance agreement for HP Proliant DL380p Server.
Police
Amount and Estimated S/H: $1,500
Expenditure: Motivational speaker to speak to the members of the Waterloo Police
Department to increase mental awareness and help them to succeed in creating a
better work output.
Traffic Operations
Amount and Estimated S/H: NTE $4,300 plus $100 S/H
Expenditure: Three Bead Gems and Three Paint Guns.
Traffic Operations
Amount and Estimated S/H: $1,085.25
Expenditure: 15 foot pole, pedestal base, accessories.
Traffic Operations
Amount and Estimated S/H: $2,360
Expenditure: Four count down pedestrian signal heads.
Waste Management
Amount and Estimated S/H: $22,148 plus $400 S/H
Expenditure: Flygt 3501 pump repair for mixed liquor recycle pump.
Leisure Services
Amount and Estimated S/H: $6,370 plus $525 S/H
Expenditure: Two drinking fountains for park system.
BIT IN PAYMENT
2. June 6, 2016
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
City of Waterloo
Finance Committee Open Invoice Report
For June 06 2016 Approval
Finance Committee Accounts Payable Open Invoice Report Total
As of Friday, June o3, 2016
EFT Transactions:
Wellmark weekly claims
Wellmark weekly claims
1,688,507.28
138,791.15
112,867.90
Subtotal - as of Monday, June o6, 2016
1,940,166.33
Workers Compensation Issued by TPA
Housing Authority Housing Assistance EFT's
Housing Authority Housing Assistance EFT's
Payroll
Farmers Bank Fees
Regions Credit Card Fees
Regions Analyis Fee
Wells Fargo Service Charge
5,518.74
8,944.21
1,599,183.99
4,146.06
1,000.78
94.23
73.30
Bill Payment Total - Monday, June o6, 2016
3,553,813.27
Payment to Cots c i
cd entities:
City Clerk Use Only
Finance Committee
Approval Date I) I / Q 1Z01 Le
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
Traffic Operations Department to expend
$ 100.00 to pay for or purchase
purchase or expenditure submitted by the
$ NTE $4,300 plus est. shipping costs of
3 - Bead Guns and 3 Paint Guns
This purchase or expenditure is being made because:
Replace worn guns for paint machine.
Vendor selected for this purchase: EZ Liner
Bids or written quotes were taken on this purchase, as follows:
EZ Liner Orange City, IA
$4,279.35
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
Bonds
❑X
Road Use Tax ❑ Sewer
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1571
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Signature Dept. H
Sanitation
(Project Code)
$ 4,546.25 ✓
or Designee) to (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2016-May- Pre-Auth -EZ Liner -Bead and Paint Guns - RUT - $4,300.00.xlsx (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date l.� 1(.F J
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police
$ 1,236.00 plus est. shipping costs of $ 0.00
Annual Maintanence agreement for HP Proliant DL380p Server
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
this purchase is an annual maintanence licences renewal for the HP Proliant DL 380p
server used by the Waterloo Police Department
Vendor selected for this purchase: Aces
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Aces is the support provider to this hardware of the computer network
for the Waterloo Police Department
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
• General Fund n Road Use Tax n Sewer Sanitation
❑ Bonds n Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Rspectfull
(Signature
mitted,
ept. Head
(Project Code)
$ 6,a3oo✓
S-Z64�,
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee �7
Approval Date lX' (1 I ,/ti�'
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,720.00 plus est. shipping costs of $ 200.00 (est.) to pay for or purchase
Trophies and medals for participants in youth baseball and softball programs.
This purchase or expenditure is being made because:
Awards are given to winners and runner ups in each pool play tournament throughout the
Optimist League.
Vendor selected for this purchase: Hasty Awards Ottawa, KS
x
Bids or written quotes were taken on this purchase, as follows:
Hasty Awards (Ottawa, KS) $1,920.00
Crown Awards (Hawthorne, NY) $2,490.90
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer n Sanitation
nBonds n Federal/other grants Other (specify)
x
This expenditure is to be coded to the following budget line -item:
010-37-4200-1556 Youth Athletic Equipment
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectful bmitted, ,
(Signature Dept. H�CJcM(Designee) Date (Signa
K:\shared goodies\forms\Exp nditure Pre -Authorization -trophies 2016 (Mar 2010)
$ 9,350.00
$ 3,466.08
C Y /, 71/,eAL11.<- /diA.f%a
'ure Finance Dept. Review)
5"moo-I',
Date
City Clerk Use Only
Finance Committees
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 22,404.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Payment to Waterloo Black Hawks LLC. for 10% concession revenue share
& post season game credits from the 2015-2016 season at Young Arena.
This purchase or expenditure is being made because:
the Black Hawks receive %10 of all gross food revenues at Young Arena from regular &
post season home games & $1,000 for every post season game held at Young Arena.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
this is a contractual obligation between the Waterloo Black Hawks and City of
Waterloo.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x
General Fund
ri Bonds
n
Road Use Tax Sewer
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4500-1390
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Ignature Dep
or Designee) Date (Signa'ure Finance Dept. Review)
Sanitation
(Project Code)
$ 47,076.00 ✓
$ 30,857.00 30 (o(n4
Date
K:\shared goodies Worms 12016 BH Payment.xls (Mar 2010)
Young Arena /City of Waterloo
2015-2016 Contractual Payments to WBH
Regular Season
10% of Concessions $16,597
Post Season Concessions
10% of Concessions $ 1,807
Post Season Playoff Payment
$1,000 per game X 4 = $4000
Total Payments From Young Arena/City Of Waterloo To WBH
$22,404
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 1,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
motivational speaker to speak to the members of the Waterloo Police Department to
increase mental awareness and help them to suceed creating better work output
This purchase or expenditure is being made because:
this class will be held for all Waterloo Police Department personnel to motivate
them to produce a better enviroment at work creating better work output
Vendor selected for this purchase: Opportunities to Suceed: Mak Schawb
❑ Bids or written quotes were taken on this purchase, as follows:
❑ Bids or quotes were not taken on this purchase because:
This class is specific to the instructor and tailored to the Waterloo Police
Department by the vendor who is the sole provider of this course.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Q
❑
General Fund
Bonds
El
❑
Road Use Tax
Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1346
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfullubm itted
ON51-•.4 S 211/6
(Signature Dept i or Designee) Date (Signature Finance Dept. Review)
(Project Code)
7ii
Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date U. 0 LQ
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,129.99 plus est. shipping costs of $ to pay for or purchase
One Ellis 1600 Band Saw.
This purchase or expenditure is being made because:
To replace a 20+ year old saw in the Leisure Services service shop.
Vendor selected for this purchase: Campbell Supply Co.
❑X Bids or written quotes were taken on this purchase, as follows:
Campbell Supply Co, Waterloo IA $3,129.99
Iowa Power Products, Iowa Falls, IA $3,449.00
0 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
• General Fund Road Use Tax 0 Sewer Sanitation
• Bonds Federal/other grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1555
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 11,700.00 '/
$ 8,434.31
Dept. Head O>�e /i ! /(a
(Signature p . signee) Date (Sign ture Finance Dept. Review)
Date
K:\shared goodies\forms\Pre-Auth Shop Band Saw.xls (Mar 2010)
City Clerk Use Only
Finance Commppittee�e))� ]�/�? I Le
Approval Date lxjl.0 /c 0 f
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the
Sewer
$ 22.148.00 plus ext. shipping cost of $ 400.00
Flygt 3501 Pump repair for Mixed Liquor Recycle Pump
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Pump worn-out
Vendor selected for this purchase:
Quality Pump & Control
(Bids or written quotes were taken on this purchase, as follows
rx-
Bids or quotes were not taken on this purchase because:
Quality Pump & Control is rep. for repair on this pump. Total cost including freight is
$22,548.00. For FY7o t'7
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
I I General Fund: Road Use Tax: nSewer: nSanitation:
nBonds:
nFederal/other grants: 111Other(specify):
This expenditure is to be coded to the following budget line -item:
570-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is $ 350,000.00
and the current available balance is
Respectfully submitted,
o •- -� tb SI2,7 [ ztiN /1
�a..,,7.� liV .(t/A / lG
(Signature Dept. Head Or Designee) Date (Sig ature Finance Dept. Review) Date
$ 350.000.00 '/
Quality Pump & Control
840 I5th Street S.W.
Mason City, IA 50401
Name / Address
Waterloo, City of
Waste Water Department
715 Mulberry Street
Waterloo, IA 50703-5783
Quotation
Date
Quote it
4/192010
27.1
P.O. No
Project
Item
Description
Qty
Cost
Total
Part
Part
Part
Shop Labor
Shop Supplies
Freight
Flygt 3501 Pump Rcpair
Rebuild Kit
35' Power & Sensor Cable
Rewind or motor
Shop Labor
Freight
I
l
I
40
I
1
10,720.00
1,213.00
5,765.00
110.00
50.00
400.00
10,720.00
1,213.00
5.765.00
4.400.00
50.00
400.00
Subtotal s22,54s.00
PA110 exk L it u.or l � i)
Sales Tax (5.0%) soon
Tota 1 $22,548.00
City Clerk Use Only
Finance Committee
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Cultural & Arts Department to expend
$ 3,840.00 plus est. shipping costs of $ 112.00 to pay for or purchase
interactive light table exhibit for Phelps Youth Pavilion
This purchase or expenditure is being made because:
to provide an new permanent interactive learning activity in Youth Pavilion;
funding provided by Iowa Arts Council Cultural Leader Partnership Grant
Vendor selected for this purchase: NunoErin
n Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
"Sparkle Tables" are a unique product, designed and sold exclusively by
NunoErin
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer
Bonds
❑x Federal/other grants n Other (specify)
Sanitation
This expenditure is to be coded to the following budget line -item:
010-26-4265-1350 Exhibition Expense 26-STG/OSG
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully/submitt
6-/ 5 /31 / 1(0 �////�� r c� (J� t � /a-d l C
(Signature Dept. Head or Designee) Date (5ighature Finance Dept. Review) Date
$ 1f %off% r `'i000 r z 1,47 ✓�✓
$ rZB162r £oau� s2?fir/��
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
•
NunoErin
533 Commerce Street 3ackson, MS 39201 USA
erin@nunoerin.com I ordersOnuneerin.com
Tel: 855.904.0023 I Fax: 601.608.7829
www.nunoerin.Com
Sparkle Tables
Solid Surface Finish
Price LiSt
STIS255285U
DIMENSIONS STANDARD FINISH UNIT PRICE
28.5" X 28,5' X 3.75" —ranslucent Solid Surface $2,400
STLG2S542U
DIMENSIONS STANDARD FINISH UNIT PRICE
42"X 28. 5" X 3.75' Translucent Solld Surface $2,400
DIMENSIONS
STANDARD FINISH UNIT PRICE
615"X795 X
ranslucent 5olld Surface $3,2S0
MCSTBT
DIMENSIONS STANDARD FINISH UNIT PRICE
87. 5" X 2d. 5" X 3 75" Translucent Solid Surface $4,250
MCSTP9
DIMENSIONS STANDARD FINISH UNIT PRICE
99.6" X 28.5"X 3.75" Translucent Solid Surface $4,900
MCSTI12 DIMENSIONS STANDARD FINISH
112' X 28.5" X 3.75" Translucent Sold sLrfarI
CAST IRON TABLE BASES
STAINLESS STEEL TABLE BASES
05225
MODEL
KX22
KX30
KX2230
PX23
UR22
UNIT PRICE
DIMENSIONS
Helght: 28.5" Base 17"
Height 28.5" Base: 22"
Height: 28,5" Base: 22"/30"
Height: 28.5" Base: 17.3"
Height 28.5" Base: 22"
MODEL DIMENSIONS
3822 errant 22" Base' G'
D5225 Height: 28.5" Base: 16"
BOLT DOWN TABLE BASE MODEL
103104
CORRESPONDING TABLE TOPS
5-L6285285u (1( Sr'.52836:513
(2)
STLG285285U (1), STLG28S615U
(2)
N/A
N/A
51-LG255285U (I), 51162856158
(2)
CORRESPONDING TABLE TOPS
3T26285285U ;1), SI 828552SU
(2)
STLG285285U (1), 5TL62856155
(2)
PRICE PER LEG
514)
$150
$160
$210
$180
PRICE PER LEG
5295
$275
DIMENSIONS CORRESPONDING TABLETOPS : PRICE PER LEG
Height: 28.5" Base: 1].. STLG285285U (1), STLG20542U
(2)
5TLG285615U (2), MC5T87 (2)
MCST89 (3), MCST112 (3)
$350
City Clerk Use Only
Finance Commi eer
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 5,300.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
SC 36C Xpress Scanner for Building Inspections - 2nd floor
Vendor selected for this purchase: Advanced Systems Inc.
n Bids or written quotes were taken on this purchase, as follows:
Advanced Systems Inc. - $ 5,300.00
Large Format Specialist - $ 6,427.00
• Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
• Bonds ❑ Federal/othergrants n Other (specify)
This expenditure is to be coded to the following budget line -item:
415-22-8800-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
ctf u I l y�sai,73n i tt e d,
nature Dept. Head or Designee)
I l6/
Date (Signature Finance Dept. Review) Date
(Project Code)
$
$ 12l0?3 -
K:\shared goodies\forms\Pre-Authorization - Bldg Insp - Scanner.xls (Mar 2010)
City Clerk Use Only
Finance Commi tee
Approval Date i
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,085.25
plus est. shipping costs of $ to pay for or purchase
15 ft. pole, pedestal base and accessories
This purchase or expenditure is being made because:
To replace damaged equipment at Burton and Parker.
Vendor selected for this purchase: Mobotrex
n Bids or written quotes were taken on this purchase, as follows:
Mobotrex Davenport, Iowa
$1,085.25
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El
El
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1576
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(
e •ectfully submitted,
ignature Dept. Head or Designee
Date
(Project Code)
$ 34-400 00 62.
$ 22,433.73
4"' b/Ji ,.ids
nature Finance Dept. Review)
Date
K:\shared goodies\forms\2016-May- Pre-Auth - Mobotrex -pole, pedestal base, etc. - Burton & Parker accident .xlsx (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 2,360.00 plus est. shipping costs of $ to pay for or purchase
4 - Count Down Pedestrian Signal Heads
This purchase or expenditure is being made because:
To be installed at E. 3rd & Franklin Streets
Vendor selected for this purchase: Mobotrex
QX Bids or written quotes were taken on this purchase, as follows:
Mobotrex Davenport, Iowa
$2,360.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer ❑ Sanitation
Bonds ri Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1576
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Res.ectfully submitted,
Signature Dept. ead or Designee)
$ sraee-ee— 62, 4/6 a-
$ 2274-33773-- X,, 3 s
r
6 I 4'
Date (Si nature Finance Dept. Review) Date
K\shared goodies\forms12016-May- Pre-Auth - Mobotrex - countdown ped heads-$2,360.00.xlsx (Mar 2010)
Finance Committee
Approval Date iI
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 6,370.00 plus est. shipping costs of $ 525.00 to pay for or purchase
two drinking fountains for park system
This purchase or expenditure is being made because:
to replace two damaged drinking fountains in park system
Vendor selected for this purchase: Most Dependable Fountains
Bids or written quotes were taken on this purchase, as follows:
Most Dependable Fountains Arlington, TN $6895.00
ProDrinkingFountains.com $8274.00
Global Industrial Port Washington, NY $9024.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El
n
General Fund
Bonds
El
Road Use Tax
Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
415-37-4105-2168
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully su
Sanitation
(Project Code)
$ 80,000.00.1
$ 80,000.00�/
AL. „ - 2-46,
esignee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre`Puthorization drinking fountains (Mar 2010)