HomeMy WebLinkAbout05/23/2016FINANCE COMMITTEE
May 23, 2016
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Ron Welper
Vice Chairperson Pat Morrissey
Bruce Jacobs
Roll Call:
Approval of Agenda
Approval of Minutes
of May 16, 2016, as proposed.
NEW BUSINESS
1UAVEL REQUESTS
1. Jon Martin, Rehabilitation Specialist
Class/Meeting: 16 Hr. Lead Inspector / Risk Assessor Refresher Course
Destination: Dubuque, IA
Dates: June 27-28, 2016 Amount not to exceed: $615.00
(class was rescheduled -
previously approved
4/13/16)
2. Pat Treloar, Chief of Fire Services (AMENDED)
Class/Meeting: Managing Disciplinary Challenge in the Fire Service
Destination: Hanover Park, IL
Dates: May 3-5, 2016 Amount not to exceed: $664.79 (previously approved
for $650.00)
3. Jeff Siebel, Property Safety Inspector
Class/Meeting: IAPMO - HVAC Continuing Education
Destination: Waterloo, IA
Dates: November 12, 2016 Amount not to exceed: $120.00
4. Todd Hem-ich, Building Maintenance
Class/Meeting: HVAC - CEU and Plumbing - CEU
Destination: Waterloo, IA
Dates: November 12, 2016 Amount not to exceed: $240.00
and September 24, 2016
5. Chris Petersen, Building Maintenance
Class/Meeting: IAPMO - Plumbing Continuing Education
Destination: Waterloo, IA
Dates: September 24, 2016 Amount not to exceed: $120.00
6. Ed Abben and Joel Shepard, Building Maintenance
Class/Meeting: IAPMO - HVAC Continuing Education
Destination: Waterloo, IA
Dates: November 12, 2016 Amount not to exceed: $240.00
7. Pre -Authorizations to Expend over $1,000.00
Central Garage
Amount and Estimated S/H: $1,375.00
Expenditure: Shipment of frame rail liners for Fire 306.
Engineering
Amount and Estimated S/H: $3,930.00 + $155 S/H
Expenditure: 1500 crystal cap storm drain markers and 1500 adhesive pads.
Leisure Services
Amount and Estimated S/H: $13,877.69
Expenditure: Labor and materials to remove and replant 332 dead shrubs, trees
and ornamental plants on the Riverloop Expo and Cedar Valley Sportsplex
campuses.
BILLS PAYMENT
8. May 23, 2016
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY OIL I BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
(i/U . '/1)(1 /346,
/.�-4%
743 �s
2%10
Copy - Department
NAME(S) AND POSITION(S):
Jeff Siebel — Property Safety Inspector
DATE:
5/13/2016
NAME OF CLASS / MEETING:
IAPMO — HVAC Continuing Education
DESTINATION Waterloo, Iowa
DEPARTURE POINT
IF NOT WATERLOO
DEPARTURE DATE:
HVAC— 11/12/2016
RETURN DATE:
11/12/2016
DATE(S) OF MEETING:
11/12/2016
PURPOSE OF TRAVEL/TRAINING
HVAC— CEU
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
120.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 120.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 120.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
5-13--It
DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
r
MAYOR
DATE DATE
K:\Shared Goodies\Foams\Travel Request Form January 2010
Sent over 051616
AMENDED
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED O/d /a NoD /34
FY U/lg BUDGETED 7 000 `.
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
AT
3IWO-6
(064
4, , 5'-
NAME(S) AND POSITION(S):
Pat Treloar, Chief of Fire Services
DATE:
March 2, 2016
NAME OF CLASS / MEETING:
Managing Disciplinary Challenge in the Fire Service
DEPARTURE DATE:
May 3, 2016
PURPOSE OF TRAVEL:
DESTINATION: Hanover Park, IL.
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
RETURN DATE:
May 5, 2016
May 4-5, 2016
Two day course to look at strategic steps that fire service leaders need to consider when addressing disciplinary issues.
Due process, Weingarten, Garrity and firefighter bill of rights laws are thoroughly covered.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST$
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$340.48 LODGING
$29.31 MEALS
$295.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ $664.79
?reGt/i M'leoU) ka, 6,5 v j#-
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-12-1400-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ $664.79
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY QE-WATE
DEPARTMENT HED
5-16-Ib
DATE
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
Sent over 051616
AMENDED
TRAVEL. REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Pat Treloar, Chief of Fire Services
DATE:
FINANCE DEPT.
LINE ITEM USED
FY 2,44 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
AT
STAFF ONLY
did f? NOG) /346
7000
3.7,10-6
March 2, 2016
NAME OF CLASS / MEETING:
Managing Disciplinary Challenge in the Fire Service
DESTINATION: Hanover Park, IL.
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
May 3, 2016
RETURN DATE:
May 5, 2016
DATE(S) OF MEETING:
May 4-5, 2016
PURPOSE OF TRAVEL:
Two day course to look at strategic steps that fire service leaders need to consider when addressing disciplinary issues.
Due process, Weingarten, Garrity and firefighter bill of rights laws are thoroughly covered.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST$
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$340.48 LODGING
$29.31 MEALS
$295.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ $664.79
i Gtlid/ISLH kP' , o&'LM
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-12-1400-1346
YES
YES
X GRANT REIMBURSABLE
NO
X REQUIRED CERTIFICATION
NO
TOTAL: $ $664.79
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY QE..WATE
DEPARTMENT HE D
5-16-Ib
DATE
I APPROVE THIS TRAVEL REQUEST
MAYOR
S/23/.lfU
DATE
FINANCE DEPT. STAFF ONLY
LINE ITEM USED dal` c113�- 5�1fhd /3 ca.a
TRAVEL REQUEST
CITY OF WATERLOO
FY:rr r BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
97/64
Copy - Department
NAME(S) AND POSITION(S):
Jon Martin
Rehabilitation Specialist
DATE:
4/11/16 updated 5/13/16
Class was rescheduled- approved previously (4-13-16)
NAME OF CLASS / MEETING:
16 Hr. Lead Inspector/ Risk Assessor Refresher
Course
DEPARTURE DATE:
June 27, 2016
PURPOSE OF TRAVEL/TRAINING
DESTINATION:
Dubuque, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
RETURN DATE:
June 28, 2016
DATE(S) OF MEETING:
June 27 & 28 2016
8:00-5:00
Required recertification to Iowa Department of Public Health to retain certificate as a Lead Inspector/Risk
Assessor
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$110.00 LODGING
$70.00 MEALS
$385.00 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ $615.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 224-32-5850-1346
x GRANT REIMBURSABLE
YES NO BG14H0001
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ PER PERSON
I BELIEVE THIS TRIP
AND IS NECESSARY
CITY OF WATERLOO
C PURPOSE
TO THE
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
FINANCE DEPT. STAFF ONLY
LINE ITEM USED , 'Rg.3;2- 0'52) /3 c46,
TRAVEL REQUEST
CITY OF WATERLOO
FY '`'BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
c
Copy - De • . rtment
NAME(S) AND POSITION(S):
Jon Martin
Rehabilitation Specialist
DATE:
4/11/16 updated 5/13/16
Class was rescheduled- approved previously (4-13-16)
NAME OF CLASS / MEETING:
16 Hr. Lead Inspector/Risk Assessor Refresher
Course
DEPARTURE DATE:
June 27, 2016
PURPOSE OF TRAVEL/TRAINING
DESTINATION:
Dubuque, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
RETURN DATE:
June 28, 2016
DATE(S) OF MEETING:
June 27 & 28 2016
8:00-5:00
Required recertification to Iowa Department of Public Health to retain certificate as a Lead Inspector/Risk
Assessor
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$/ 10.00 LODGING
$70.00 MEALS
$385.00 REGISTRATION
$50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ $615.00
BUDGET LINE ITEM: 224-32-5850-1346
TAXI x GRANT REIMBURSABLE
PARKING YES NO BG14H0001
AIRFARE x REQUIRED CERTIFICATION
MISC/TOLLS YES NO
TOTAL: $ PER PERSON
I BELIEVE THIS TRIP
AND IS NECESSARY
CITY OF WATERLOO
C PURPOSE
TO THE
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
g-/..23/i L
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 1,375.00 plus est. shipping costs of $ 0.00
Shipment of frame rail liners for Fire 306
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Freight charges
Vendor selected for this purchase: Warren Transport
❑ Bids or written quotes were taken on this purchase, as follows:
❑ Bids or quotes were not taken on this purchase because:
Only freight company available per frame rail manufacturer
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer ❑ Sanitation
Other (specify)
This expen'4ure is to be coded to the following budget line -item:
010-18-141571
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 74,900.00
$ b rT»,�p ��
5 - ' 7 - 16 i'leLk-< (, ).e,r u/\-,
K:\shared goodies\forms\Central Garage - Fire - 306 - Frame Rail Liner Freight - Warren - May 2016.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 5� a' /
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 3,930.00 plus est. shipping costs of $ 155.00 to pay for or purchase
1500 Crystal Cap Storm Drain Markers and 1500 adhesive pads
This purchase or expenditure is being made because:
Continued inlet labeling efforts as a requirment of the City's NPDES General Permit #2
Vendor selected for this purchase: ACP International, Arlington, Texas
x
Bids or written quotes were taken on this purchase, as follows:
Continued use of vendor selected years ago to provide inlet labels.
Selected product matches existing applied inlet labels.
See attached quote.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): none
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax Sewer n Sanitation
Bonds Federal/other grants X Other (specify) Storm Water Fee
This expenditure is to be coded to the following budget line -item:
521-07-7830-4- 53 l 7 5 5(
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
64o
$ 1 998-98_A500r'/v0(b `(0 0"✓
$ 1o7eo0.00 (500 ✓
— C%c�
(Signature ept. Head or Designee) Date (Sign ture Finance Dept. Review) Date
K:\shared goodies\forms\ACP pre-auth May 2016.xis (Mar 2010)
ACP
INTERNATIONAL
QUOTATION
Q16.10161
Quoted to WAYNE CASTLE Cust
Code
P 319-291-4312 F 4262
Email wayne.castle@waterloo-ia.org
Company CITY OF WATERLOO
715 MULBERRY ST.
ATTN: WAYNE CASTLE
WATERLOO
IA
CITWAT
50703
521 N. Great Southwest Pkwy
Arlington, TX 76011
817-640-0992
Date 05/16/2016
Quoted by Emily Aulds
Lead Time 15 working days B4 ship
Terms Net 30
Part/ Description Qty UM Unit Total
Price Price
1
CC35
3.25"X5.375" OVAL CRYSTAL CAP STORM DRAIN MARKER,
"DRAINS TO WATERWAYS" ARTWORK 05-2831
1500
2.06
3090.00
3.25" x 5.375"
2
AD338-512
OVAL ADHESIVE PADS
1500
0.56
840.00
3.375" x 5.50"
3
SHIP TO ADDRESS
Company:
Attention:
Address only:
Inst. Ste, etc:
Ship To Phone:
Ship To City:
Ship to State: Zip
Subtotal
Freight Estimate
Total Quote
$3,930.00
$155.00
$4,085.00
Ship to for Freight Estimate
Shipping Via Conway Freight
Shipping Terms PrePay & Add
Transit Time
A quote not accepted within ninety (90) days is subject to review.
Custom products are NOT returnable, refundable or cancelable.
City Clerk Use Only
Finance Committee 2�
Approval Date 57��/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 13,877.69 plus est. shipping costs of
Leisure Services Department to expend
$ to pay for or purchase
Labor and materials to remove and replant 332 dead shrubs, trees, and ornamental
plants on the Riverloop Expo and Cedar Valley Sportsplex campuses.
This purchase or expenditure is being made because:
To continue to maintain these properties at a high standard.
Vendor selected for this purchase: Matthias Landscaping Co.
X
Bids or written quotes were taken on this purchase, as follows:
Matthias Landscaping, Waterloo IA $13,877.69
Wapsie Pines Landscaping, Cedar Falls, IA $14,863.39
Meyers Nursery and Jordans Nursery declined to bid.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
nBonds
Road Use Tax
Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4110-1371 $11,877.69 4100 1 36 $2,000
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully sum fitted,
Sanitation
(Project Code)
$ _ / o l rl00 0 -
$ /431(at1--" ( 64u-
ZegelA
(Signature Dept. He esignee) Date ( ign ture Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Expo Vegetation Replacement.xls (Mar 2010)
MVJx\6\n 5D1l-16