The URL can be used to link to this page

Home My WebLink About05/02/2016FINANCE COMMITTEE May 2, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson Pat Morrissey Bruce Jacobs Roll Call: Approval of Agenda Approval of Minutes Minutes of April 25, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Sgt. Farmer Class/Meeting: Risk Management & Civil Liability for Police K 9 Destination: Brooklyn Park, MN Dates: May 17-18, 2016 Amount not to exceed: $418.00 2. Nick Anderson Class/Meeting: Pediatric Advanced Life Support (PALS) Destination: Iowa City, IA Dates: May 25-26, 2016 Amount not to exceed: $250.00 3. Refund request in the amount of $297.00 due to a billing error for a second yard waste can at 1631 W. 2nd Street. 4. Refund request in the amount of $96.80 for Extended Yard Waste services which were not requested ($24.80) and a billing error for a second yard waste container ($72.00) at 125 Haines Avenue. 5. Refund request totaling $284.84 for reimbursement of Extended Yard Waste services which were never requested at 1001 Heartland Hills Drive. 6. Pre -Authorizations to Expend over $1,000.00 Airport Amount and Estimated S/H: $8,000.00 Expenditure: Staff is requesting permission to spend $8,000 for the lease of mowing equipment for the 2016 mowing season at Waterloo Regional Airport via the attached bid award. Building Maintenance Amount and Estimated S/H: $27,998.00 Expenditure: Purchase (2) Raypak pool heaters for Gates Pool. Building Inspections Amount and Estimated S/H: $2,000.00 Expenditure: Fire alarm suppression system plans review - 2710 Midpoint Blvd Con Agra Abner Expansion. Central Garage Amount and Estimated S/H: $3,816.40 Expenditure: Outfitting facilities maintenance van. Leisure Services Amount and Estimated S/H: $3,712.00 Expenditure: Additional jerseys for new additional players and for volunteer coaches. MIS Department Amount and Estimated S/H: $1,722.50 Expenditure: Fluke Networks Cable Tester Kit and Tone Generator. Sanitation Amount and Estimated S/H: NTE $25,000.00 Expenditure: Replacement garbage carts. Street Amount and Estimated S/H: $3,250.48 Expenditure: Replacement of bulkhead module and programming - street truck B06. Street Amount and Estimated S/H: $3,217.00 + $175 S/H Expenditure: Replacement type II barricades and flashers. Traffic Operations Amount and Estimated S/H: $1,207.25 Expenditure: Various sizes of sign blanks. Traffic Operations Amount and Estimated S/H: $4,627.74 Expenditure: Black, Red and Green film and clear transfer tape. Traffic Operations Amount and Estimated S/H: $15,766.14 Expenditure: 41 LED street light fixtures. Traffic Operations Amount and Estimated S/H: $1,337.00 Expenditure: 3 gun action assembly. Traffic Operations Amount and Estimated S/H: $3,645.00 Expenditure: MST 14 Skip Timer LCD. BUDGET LINE ITEMS TO BE AMENDED 7. Approve the project budget for the FY2016 Golf Marketing Campaign funded with discretionary hotel -motel taxes in the amount of $9,000, as submitted by the Leisure Services Department. 8. Approve the budget amendment in the amount of $12,000 to use part-time salaries and additional sale of property revenue received to fund mowing expenses for city - owned property, as submitted by the Planning Department. 9. Approve the budget amendment for the Central Garage to increase revenue by $10,000 to be used to spend an additional $10,000 or parts, as submitted by the Public Works Director. 10. Approve the budget amendment for Animal Control to increase revenue by $7,600 to be used to spend an additional $7,600 or parts, as submitted by the Traffic Department 11. Approve the budget amendment for Traffic Operations to increase revenue by $32,550 to be used to spend an additional $32,550 on equipment and signal parts, sign equipment, and electrical items, as submitted by the Traffic Department. 12. Approve the budget amendment to increase revenue and expenses by $49,000 for various police grants and projects, as submitted by the Police Department BITI S PAYMENT 13. May 2, 2016 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2016 BUDGETED 36 iz -- EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST / 6, 103Y� DATE Lf / /1, Original - Clerk/Finance dopy - Department NAME(S) AND POSITION(S): Sgt. Farmer DATE 4/25/16 NAME OF CLASS / MEETING: Risk Management & Civil Liability for Police K-9 DEPARTURE DATE: May 17h', 2016 DESTINATION Brooklyn Park, Minnesota DEPARTURE POINT IF NOT WATERLOO: Return Date: May 18th, 2016 DATE(S) OF MEETING: May 18h, 2016 PURPOSE OF TRAVEL: Lt. Feaker is requesting to send Sgt. Farmer to Risk Management and Civil Liability for Police K-9, in Brooklyn Park, Minnesota, on May 18th, 2016. The featured speaker is Attorney Eugene Ramirez who is the attorney for the United States Police Canine Association (USPCA), which is the organization that certifies our K-9 teams. The course will cover; use of force, high profile cases, and risk management issues. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $150.00 LODGING .00 Metro trans $68.00 MEALS .00 Parking $125.00 REGISTRATION .00 AIRFARE $75.00 MILEAGE/FUEL .00 Baggage fee TOTAL FOR ALL: $ 418.00 BUDGET LINE ITEM: ()%()-1t'— //vf)—%31iQ x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 418.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AN FILIAL TO THE CITY OE WATER DEPART ENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR 5/2—.4 DATE DATE Sent over 022216 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY ��// LINE� ITEM USED bI b I Z I �J"`(`o FY W BUDGETED c --- EXPENDED YTD (04)4j - THIS REQUEST LEFT AFTER THIS I REQUEST f'Z( fjjI 1,0 N.rc NAME(S) AND POSITION(S): Nick Anderson DATE: April 22, 2016 NAME OF CLASS / MEETING: Pediatric Advanced Life Support (PALS) DESTINATION: Iowa City DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 25, 26, 2016 RETURN DATE: May 25, 26, 2016 DATE(S) OF MEETING: May 25, 26, 2016 PURPOSE OF TRAVEL: Attend class at UI Hospitals and Clinics WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $250.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 250.00 BUDGET LINE ITEM: 010-12-14101 ,`f� x GRANT REIMBURSABLE YES NO X Si REQUIRED CERTIFICATION YES NO TOTAL: $ 2Sa o43 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD q- L6-`7 I APPROVE THIS TRAVEL REQUEST MAYOR 12// DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: 05/02/2016 Prepared: Nancy Higbv Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Theresa Hartzell, 1001 Heartland Hills Drive, Waterloo, is requesting a refund for charges paid on Extended Yard Waste Service for the billing periods beginning April 2008 to December 2015 totaling $284.84. Services she specifically said she did not want. Summary Statement: The request to stop extended services has been verified through the Sanitation Department, and Waterloo Water Works payment records indicate the amount of the refund. Customer became aware of error when new itemized billing came out. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND Policy Issue: None Alternative: Not give the reimbursement. 525-15-5400-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Sanitation, and Waste Management Services have been contacted to verify the information given by the individual. tile:///K:\CLERKDA71Counei I&Fi nanceCommunicationa\Counci I Common icationstoCouncil&OF i nance\2015\FinanceCommun cation \030915.garba e.re$md.doc H-1�o �1C 71 3.'° x LZ = 637 3(), .2e ) 20 E -e` SVC__ L,0.Ll 3 ►o 01\0_a(a_ rcr9tzQ icu 39 4- 0000 r Ircure, n r,A - sOQ --A ft1iC 1.� > Wakdoo Li3LOS A-P) ce-Lact no+ rnal±ar -/iczas00z--/D 1001 abLorbo a-70 )/i5,97 Ox 8111 Inquiry :x ,1,_ File Edit Tools Help Aeinei e4 Watalua WIted Wailes 2/10/20T8 OK Hcdd 16i. Doraaneirrt . ElILl001m0065272 ID: 5tatarnort 27428 Batch 68.1121B15AMS Budget faring Date 12/18/2015 Status Posted HIST IrvI On Hold DueDete 1/9/2018 116015 Fred Consumption Taxes Bi Toted Outstanding Arnt Void Poem Date O/0/0000 Void Gemion Dere0/0/0000 Voided By $59.05 : From 13/15/2015 r4 12/3/2015 Reason Calla $77.76 From O/26i2015 to 11/25/2015 Comment 51.97 Gies Penally.50.00 5137.7E i Actual Pan* #0.00 50.00 ExtendedBi7 $137.78 Date Details 11/25/2015 Reading for meter21153948 WWW-WATER Prey. = 607 Curr. = 619 Dili. = 12 VNAN-STORM Stormwater,EF-1/112015 8.25 WWW-GARB-B Garba ge EF- 1/1/2015 31.50 WWW VWE Extended Yard WaEF-1/1/Z015 9.30 W WW-YW Yard Weste,EF-1/1/2015 9.00 WWW-WATERAdd-on Minimum C,EF-1/1/2015, 23.1 23.10 WWW-WATERCharg/N Above Mi,EF-1/1/2015, 9x0 W WW-WATER Charges Above Mi,EF-1/1/2015, 3 x 1.67 5.01 WWW-SEWER Minimum Charge 0,EF-7/1/Z015, 42,75 42.75 V/WW-SEWER Charges Above Mi,EF-7/1/2015, 9x 0 WWW-SEWER Charges Above Mi,EF-7/1/2015 3 x 2.3 6.90 Sales Tax 28.11 7.000005E 1.97 Total current charges 137.78 Amount Display ',Standard View Gis tjiuben C UUG6DFR DISPLAY 2/10/16 13:25:34 Display Account History Account No 10 80 6690 57417 Billing Date Customer HARTZELL NATHANIEL & THERESA Ph 415-6497 Address 1001 HEARTLAND HILLS DR WATERLOO 5=Payments ? Billing Consu Water Sewer Date Payment Payment 9/04/15 10 27.72- 47.30- 6/05/15 15 3/05/15 14 12/05/14 13 9/05/14 12 6/05/14 13 Garbage Payment 52.29- Activity STORM Payment 8.66- 37.10- 49.77- 52.29- 8.66- 35.24- 49.77- 52.29- 8.66- 28.92- 45.42- 49.80- 8.25- 27.32- 43.44- 49.80- 8.25- 30.27- 47.69- 52.29- 8.66- Total St Cnd Payment 135.97- P RT 147.82- P RT 145.96- P RT 132.39- P 128.81- P 138.91- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His UUG6bFR DISPLAY Display Account History Account No 10 80 6690 57417 Billing Date Customer HARTZELL NATHANIEL & THERESA Ph 415-6497 Address 1001 HEARTLAND HILLS DR WATERLOO 5=Payments ? Billing Consu Date _ 3/05/14 17 _ 12/06/13 15 30.37- 9/06/13 12 24.81- 6/05/13 15 29.21- 3/06/13 17 32.16- 12/06/12 13 26.07- Water Sewer Payment Payment 35.41- 53.34- 51.55- 43.44- 49.38- 53.34- 47.89- Garbage Payment 49.80- 52.29- 49.80- 49.80- 49.80- 52.29- 2/10/16 13:25:34 Activity STORM Total Payment Payment 8.25- 146.80- 8.66- 8.25- 8.25- 8.25- 8.66- 142.87- 126.30- 136.64- 143.55- 134.91- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His St Cnd P P P P P P UUG6DFR DISPLAY 2/10/16 13:25:34 Display Account History Account No 10 80 6690 57417 Billing Date Customer HARTZELL NATHANIEL & THERESA Ph 415-6497 Address 1001 HEARTLAND HILLS DR WATERLOO 5=Payments ? Billing Consu Dat e 9/06/12 15 6/05/12 16 3/06/12 18 12/06/11 16 9/06/11 19 6/06/11 18 Water Sewer Garbage Payment Payment Payment 27.54- 49.38- 49.80- 28.92- 51.36- 49.80- 32.93- 57.89- 52.29- 26.84- 51.36- 49.80- 32.12- 60.17- 52.29- 30.77- 58.09- 52.29- Activity STORM Payment 8.25- 8.25- 8.66- 8.25- 8.66- 8.66- Total St Cnd Payment 134.97- P 138.33- P 151.77- P 136.25- P 153.24- P 149.81- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His RT UUG6DFR DISPLAY 2/10/16 13:25:34 Display Account History Account No 10 80 6690 57417 Billing Date Customer HARTZELL NATHANIEL & THERESA Ph 415-6497 Activity Address 1001 HEARTLAND HILLS DR WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment _ 3/03/11 19 30.69- 57.30- 49.80- 8.25- 146.04- P _ 12/02/10 21 32.83- 64.32- 52.29- 8.66- 158.10- P L ® 9/02/10 16 25.29- 51.36- 49.80- 8.25- 134.70- P 6/04/10 19 28.92- 46.77- 49.80- 8.25- 133.74- P 3/04/10 18 27.73- 46.77- 49.80- 8.25- 132.55- P _ 12/03/09 15 22.91- 43.82- 52.29- 119.02- P RT F3=Exit F14=Mth1y Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His WG6tFR DISPLAY 2/10/16 13:25:34 Display Account History Account No 10 80 6690 57417 Billing Date Customer HARTZELL NATHANIEL & THERESA Ph Address 1001 HEARTLAND HILLS DR 5=Payments ? Billing Date 9/02/09 15 Consu 6/03/09 18 3/03/09 12/03/08 9/04/08 6/04/08 Water Payment 21.89- 25.20- 18 25.20- 15 18.23- 17 20.09- 9 14.02- Sewer Payment 41.73- 46.77- 46.77- 41.73- 45.09- 26.14- 415-6497 Activity WATERLOO Garbage Payment 49.80- 49.80- 49.80- 49.80- 49.80- 33.20- STORM Payment Total St Cnd Payment 113.42- P 121,77- P 121.77- P 109.76- P 114.98- P 73.36- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Theresa & Nathaniel Hartzell 1001 Heartland Hills Dr Waterloo IA 50701-3552 c rF 6— -A-- Cry o ," WATER1O lbw 0. �. . .�.ti'`� DD r�Por-,y yiewow SI/VW SSE2uteG 11 a% -is— crrj YQ G✓.4JrE pccXC o CITY OF WATERLOO Committee Communication Finance Committee Meeting: 05/02/2016 Prepared: Nancy Higby Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Thomas Hall Jr., 1631 W. 2nd Street, is requesting a refund of $297.00 for charges he paid due to a billing error during the period of 8/24/07 through 08/28/15. Resident was billed for two yard waste cans when he only had one. Summary Statement: The Sanitation department has confirmed this property has had only one yard waste container. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND Policy Issue: None Alternative: Not give the reimbursement. 525-15-5400-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Sanitation, and Waste Management Services have been contacted to verify the information given by the individual. file:/1 K:ACLERKDA I \Council&FinanceConm unications\CouncilCommunicationstoCouncil&OFinanceA20I 5\FinanceCommuni cationA030915. arbage.refund.doc Le31 UJcs-E- aIn 5t (, \-crlool t 50'701 Coo lvv,, Y, OL,Nr\ V�Q W\ l,t_21 LJ CC& s <h e.> v\ Jd bCA e �J 0V- - ' COGS , 5c, 1 g I�OLe uv, l_ P lei S e. \ oo k o� �r-�•e_ b; 1 SI01-Gt30{—1\ 3 S/B ,55.E 60 �W �� 33 C-s UUG6DFR DISPLAY Display Account History 30 0240 13067 Billing Date THOMAS M JR Ph W 2ND ST Account No 09 Customer HALL Address 1631 5=Payments ? Billing Consu Date 8/28/15 11 5/28/15 9 2/26/15 10 12/01/14 9 8/28/14 8 5/29/14 10 Water Sewer Payment Payment 28.31- 45.05- 25.88- 27.72- 23.52- 23.52- 24.08- 39.38- 41.45- 39.38- 39.38- 37.50- G P WATERLOO 3/22/16 16:24:34 Activity .ag: STORM Total \St Cnd yment Payment Payment, 64.50 8.25- 146.11- P 67.73- 8.66- 141.65- P RT 8.66- 145.56- P RT 67.73- 8.66- 139.29- P RT 67.73- 8.66- 139.29- P RT 64.50- 8.25- 134.33- P 67.73- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His qa�Ga- UUG6DFR DISPLAY Display Account History Account No 09 30 0240 13067 Billing Date Customer HALL THOMAS M JR Ph Address 1631 W 2ND ST 5=Payments ? Billing Consu Water Sewer Date Payment Payment 2/27/14 9 23.52- 39.38- 11/27/13 11 24.46- 43.53- 8/28/13 15 30.58- 47.69- 5/29/13 9 21.40- 39.38- 2/28/13 13 27.49- 47.69- 11/29/12 14 27.38- 39.38- Gar WATERLOO ag ent 67.73 67.73 67.73- 67.73- 67.73- 7.73 3/22/16 16:24:34 Activity STORM Total Payment Payment 8.66- 139.29- 8.66- 144.38- 8.66- 8.66- 8.66- 8.66- 154.66- 137.17- 151.57- 143.15- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His 5k-k St Cnd P RT P RT P RT P RT P RT P RT UUG6DFR DISPLAY 3/22/16 16:24:34 Display Account History Account No 09 30 0240 13067 Billing Date Customer HALL THOMAS M JR Ph Activity Address 1631 W 2ND ST 5=Payments ? Billing Consu Water Sewer Garbage Date Payment Payment Payment _ 8/28/12 17 31.72- 39.38- :7.73- 5/29/12 10 21.60- 41.45- 167.73- 2/28/12 9 20.16- 39.38- 67.73- 11/29/11 10 20.02- 41.45- 67.73- _ 8/26/11 15 26.74- 41.45- 67.73-; i _ 5/27/11 16 E 28.09- 53.93- 67.73- WATERLOO STORM Total St Cnd Payment Payment 8.66- 147.49- P RT 8.66- 139.44- P RT 8.66- 135.93- P RT 8.66- 137.86- P RT 8.66- 144.58- P RT 8.66- 158.41- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=BiT'1 F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His �Sk UUG6DFR DISPLAY 3/22/16 16:24:34 Display Account History Account No 09 30 0240 13067 Billing Date Customer HALL THOMAS M JR Ph Address 1631 W 2ND ST 5=Payments ? Billing Consu Water Sewer Ga Date Payment Payment P 2/25/11 10 20.02- 41.45- 11/24/10 14 23.99- 47.69- 8/26/10 23 5/26/10 17 2/24/10 13 11/24/09 13 35.38- 47.69- 27.79- 47.34- 22.68- 40.29- 20.60- 36.76- WATERLOO 67.73- 67.73- 67.73- 67.73- 7.73- STORM Payment 8.66- 8.66- 8.66- 8.66- 8.66- Activity Total St Cnd Payment 137.86- P RT 148.07- P RT 159.46- P 151.52- P 139.36- P 125.09- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His RT RT RT RT UUG6DFR DISPLAY 3/22/16 16:24:34 Display Account History Account No 09 30 0240 13067 Billing Date Customer HALL THOMAS M JR Ph Activity Address 1631 W 2ND ST 5=Payments ? Billing Consu Water Sewer Garage STORM Total St Cnd Date Payment Payment Pa lent Payment Payment 8/26/09 24 33.30- 36.76- .7.73- 137.79- P RT 5/26/09 11 18.31- 36.76- 167.73- 122.80- P RT 2/25/09 11 18.31- 36.76- 67.73- 122.80- P RT _ 11/25/08 13 17.14- 40.29- 67.73- 125.16- P RT 8/26/08 22 25.80- 54.40- 67.73- 147.93- P RT 5/27/08 9 12.73- 31.65- :4.50- 108.88- P + WATERLOO F3=Exit F14=Mthly Bill F16=Acct Info F17=Bi1 F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His UUG6DFR DISPLAY 3/22/16 16:24:21 Displ Account No 09 30 0240 13067 Bi Customer HALL THOMAS M JR Address 1631 W 2ND 5=Payments ? Billing Date 2/26/08 Consu Water Payment 21 E 24.86- 11/27/07 21 7.78- 8/24/07 3/08/06 2/24/06 11/28/05 ay Account History lling Date Ph ST WATERLOO Sewer G Payment P 54.40- 26 27.25- 0 29.24- MISC 0 E 1 33.23- 33.23- 28.42- Gar ent .7.73- ,67.73- .4.58- STORM Payment Activity Total Payment 146.99- 108.74- 125.06- 57.66- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His 3i St P P P P P P Cnd RT RT RT L RT* RT* CITY OF WATERLOO Committee Communication Finance Committee Meeting: 05/02/2016 Prepared: Nancy Higby Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Aaron Mead, 125 Haines Avenue, Waterloo, is requesting a refund of $24.80 for fees paid for Extended Yard Waste Services for the billing periods of 2/20/14 through 12/11/16. They are also requesting a refund of $72.00 for fees paid on a second yard waste can when they only have one. Total reimbursement requested is $96.80. Summary Statement: The Mead's are requesting the reimbursement, as they were unaware these charges were tied to their property until the new itemized billing began. The Sanitation department has confirmed this property only has one yard waste container. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND 525-15-5400-1785 Alternative: Not give the reimbursement. J Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Sanitation, and Waste Management Services have been contacted to verify the information given by the individual. tile;J,/IL:CLERKD.AT`,Council&FinanceConmnications\CouncilCommunicationstoCouncil&OFinance\2015\FinanccCommuni cation y0309I5 2arbaae.refund.doc TOt Cn lvoictAA cfw4.,v11 ti r a lzs)( ; k-,;n\S ire r- .6r 0 tgurvi or, ,,y Rio Ls)oft(s 10"\\ .\k..k hv5n6( 1- 'c\tQ \*Np (‘)g.r. CANOUryd -fir- cr, \c u?, `We_ dlA n,1 fQ°Is� 2SJL Soi1ic� i-I\ eL AO- Avac aQ EC U 11.gY1SY - IAm __ J .a_ic C oo\v- d ' 1t� ..'. \... •� L • • ► eat in\\\*- AVocts I rv-r\ AlgAYYtcit&. cif_SeteptlneAg con "" ��C2-FUYN['i in r`�t hjS a 1- T \r t At`c� tl %' C7t- bib •t' ►. t� 0 Anne, II) park. `� SuCc -sec 3•�� `� 8 G 4-r-s () \\ DA, ccc 1 * B o 1 1 WATERLOO WAWORKS 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 Customer Name: Account Number: Service Address: Mead Aaron 110190-523652 125 HAINES AVE STATEMENT OF SERVICES ACCOUNT SUMMARY Waterloo Water Works Services Water Sales Tax Water Works Subtotal City of Waterloo Services Sanitary Sewer $68.05 Storm Water Fee $8.25 Garbage $46.50 Extended Yard Waste Yard Waste City of Waterloo Subtotal $41.47 $2.91 $44.38 Billing Frequency: Billing Date: Billing Due Date: Quarterly 12/11/2015 01/03/2016 Phone: (319) 232-6280 www.waterloowater.org Paee 1 of 1 CHARGE SUMMARY $44.38 $150.10 Total Current Service Charges $194.48 Total Amount Due $194.48 Amount Due After 01/03/2016 $204.06 Water Works Subtotal City of Waterloo Subtotal Previous Read Date 08/04/2015 Current Read Date Previous Read 11/05/2015 1,047 Previous Read Type Actual 40 _ as 5 3a U 2s U 20 0 t5 m to s 0 lip o� 4,^P -o �1P Off' 0y � Current Read 1,067 Current Read Type Actual Usage (CCF) 20 SPECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: WATERLOO WATER Wes_ Rks P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Mead Aaron 125 Haines Ave Waterloo, IA 507015116 Please check box if contact information requires updating and Indicate the change(s) on reverse side Account Number: 110190-523652 Total Amount Due: 194.48 Amount Due After : 204.06 Billing Due Date: 01/03/2016 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO, IOWA 50704 UUG6DFR DISPLAY 2/16/16 16:18:10 Account No 08 15 1535 59243DisBilly ingcount Date History Customer MEAD AARON Ph 402/709-8845 Activity Address 125 HAINES AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment _ 8/24/15 14 33.67- 54.25- 73.80- 8.25- 169.97- P _ 5/21/15 16 37.20- 51.36- 73.80- 8.25- 170.61- P _ 2/20/15 26 55.12- 71.16- 73.80- 8.25- 208.33- P _ 11/24/14 22 E 43.46- 63.24- 73.80- 8.25- 188.75- P _ 8/22/14 36 67.82- 66.01- 77.49- 8.66- 219.98- P _ 5/22/14 18 37.01- 55.32- 73.80- 8.25- 174.38- P RT* + F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS UUG6DFR DISPLAY Display Account History 2/16/16 16:18:10 Account No 08 15 1535 59243 Billing Date Customer MEAD AARON Ph 402/709-8845 Activity Address 125 HAINES AVE WATERLOO 5=Payments ? Billing Consu Date Water Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment Pa ent 2/20/14 22 43.46- 63.24- 73.80- 8.25- 188.75- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 0 0 0 a ICI 0 I d C0 d t r a C▪ O L O H C Y CU Y O -0 Q) 6 v > Q 0) CO C t C >- CO a) Y N 4- CU 4- Y O C ? CU 3 L O Y v t CO C a) 0 _C C i+ Y C 4) O C a) 0 O -0 C G) E. Y CO in OD _c a F O 1 a) > 73 C C N CO .w ` Z w City clerks office and the sanitation department. IlljeilllijejlillIjellelpitiotjljllljehijejlljlll° City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,000.00 plus est. shipping costs of $ N/A to pay for or purchase Staff is requesting permission to spend $8,000 for the lease of mowing equipment for the 2016 mowing season at Waterloo Regional Airport via the attached bid award. This purchase or expenditure is being made because: This is an annual lease of equipment - and similar to the equipment lease in previous fiscal years. City Clerk Use Only Finance Committee Approval Date 457Z// b Vendor selected for this purchase: P&K Midwest of Waverly, Iowa (See attached bid form) Bids or written quotes were taken on this purchase, as follows: P&K Midwest of Waverly, Iowa - $8,000.00. P&K Midwest of Waterloo, Iowa - $9,400.00 Titan Machinery of Waverly, Iowa - Did not submit a bid (Second Year in a Row) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 - 29 - 7700 - 1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is anth- current available balance is Re itted, (Sig ature '1 ad or Designee) Date (Project Code) 15,000.00 v 8,338.00 (/ ( 1 natur Finance Dept. Review) Date K:\shared goodies\forms\PreAuthorization for IDOT FY-2016 Marketing Program (Mar 2010) Bid Tabulation CY & FY 016 Mowing Equipment Lease Date of Lease Bid Bid Due Date Equipment Nos: 1 & 2 P&K Midwest Waterloo, IA P&K Mldwest Waverly, IA Titan Machinery Waverly, IA March 21, 2016 Apra 1, 2016 No: 1 Pull -Behind Shredder Model HX-20 $6,250 Model HX-20 $5,000 Did not submit bid No: 2 Riding Mower (Diesel) Large Frame Mid-Z-997-Ft $3,150 Large Frame Mid-Z-997-R $3j000 N/A Staff Budget: $8,000 Equipment Lease Totals $9,400 $8,000 N/A Equipment Notes: includes Delivery& Pickup Includes Delivery& Pickup NM Staff Recommendation: Award the equipment bid for the lease term of May5Y thru October 31“ to P&K Midwest of Waverly, Iowa. City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 27,998.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Purchase (2) Raypak pool heaters for Gates Pool Vendor selected for this purchase: Air Management E Bids or written quotes were taken on this purchase, as follows: Air Management - $27,998.00 ACCO - $ 30,580.00 Ferguson - $ 30,960.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax ❑ Sewer n Sanitation I I Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-4200-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respgctfully s bmitted, (Project Code) $ v13 (Signature Dept. Head or Designee) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) (Signature inanc p Review) Date e t. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date7Z77/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Insp $ 2,000.00 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Fire Alarm Suppression System Plans Review - 2710 Midpoint Blvd Con Agra Abner Expansion Vendor selected for this purchase: Lund Fire Protection Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: City of Waterloo has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ng, Road Use Tax ❑ Sewer Sanitation Bonds Federal/other grants n Other (Specify) This expenditure is to be coded to the following budget line -item: oio--a- S100 - 13g0 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ g, oo $ 3 K7r5'✓ ti (Signature Dept. Head or Designee) Date (§iggnnaturFinance Dept. Review) Date t-i_as ttp K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee Approval Date 5r/2 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,816.40 plus est. shipping costs of $ 0.00 to pay for or purchase Outfitting facilities. maintenance van This purchase or expenditureis being made because: Shelving units, repair parts bins, ladder rack etc Vendor selected for this purchase: American Van Co pi Bids or writtenquotes were taken on this purchase, as follows: ❑ Bids or quotes were nottaken on this purchase because: Limited vendors for vehicle upfitting Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federaudther.grants ❑ Other (specify) This expenditureis to. .be .coded..to the following budget line -item: 412-22-8800-2117 (Fund --Department - Activity -Account Number) in which the budgeted amount is and the current avaiitable balance is (Project Code) $ 40,000.00 $ 6,176.78 (/ RResppectfully� submitted, K:\shared goodies\forms\Central Garage- Facilities Maintenance Van Upfitting - April 016.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 52,/� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,712.00 plus est. shipping costs of $ na to pay for or purchase additional jerseys for new additional players and for volunteer coaches. This purchase or expenditure is being made because: Participants and volunteers coachs in our baseball and softball programs receive jerseys as f as part of their registration fee. Vendor selected for this purchase: Advantage Screen Print Bids or written quotes were taken on this purchase, as follows: Advantage Screen Print (Waterloo, IA) $3,712.00 Craft -Cochran (Waterlo, IA) $4,844.00 Shirt Shack (Cedar Falls, IA) did not submit Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nx General Fund n Road Use Tax n Sewer Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfull submitted, (Project Code) $ 42,000.00 $-145 00 / O 3 t� ahyde,r (Signature Dept. Head dr slgnee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\extra je ey pre auth 2016.xls (Mar 2010) ❑ General Fund ❑X Bonds City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 1,722.50 plus est. shipping costs of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Fluke Networks Cable Tester Kit and Tone Generator Vendor selected for this purchase: Dell ❑ Bids or written quotes were taken on this purchase, as follows: Van Meter - $1722.50 CDW-G - $1,766.52 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-01-8225 2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /-2 /4, (Signature Dept. ead or Designee) Date r atur (Project Code) $ 46,0) r/ $ 3-1� ,WAkeitv 27-i Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Fluke Network Test Kit (Mar 2010) VAN METER 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 QUOTE TO: CITY OF WATERLOO - MIS DEPARTMENT 715 MULBERRY STREET ATTN: CHRIS YOUNGBLUT WATERLOO, IA 50703-5783 Quotation 12/17/15 ORDER TO: (2) VAN METER INC. 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 S8966877 SHIP TO: CITY OF WATERLOO - MIS DEPARTMENT 715 MULBERRY STREET ATTN: CHRIS YOUNGBLUT WATERLOO, IA 50703-5783 78993 FLUKE CHRIS YOUNGBLUT REITERS 2 10 Susan Kneppe WAT 3520 02C15 CITY M-F NET 30 DAYS See Below No lea ********* Shipping Instructions ********** ** ** ** ** ** ****************************************** FLUKE NETWORKS CIQ-KIT CABLE IQ KIT **Factory stock Wire, conduit, and fluorescent lamp prices in effect at time of shipment. Other items valid 30 days and based on qtys supplied, unless otherwise specified. All items subject to approval by specifying party. Nonstock items are subject to restocking charges based on manufacturer's terms and conditions. Freight charges or applicable tax not included. For complete terms and conditions as well as EEO Compliance regulations please go to : https://vanmeterinc.comIterms-conditions.html 1722.500e 1722.50 Subtotal SS&H CHGS Tax $1722.50 $0.00 To be Determined Amount Due $1722.50 CDWG.com ( 800,594.4239 OE400SPS BILL TO: CITY OF WATERLOO 715 MULBERRY ST Accounts Payable WATERLOO , IA 50703-5783 SHIP TO: CITY OF WATERLOO Attention To: ATTN:CHRIS YOUNGBLUT 715 MULBERRY ST WATERLOO , IA 50703-5783 Contact: CHRIS YOUNGBLUT 319- 291-4522 Customer P.O. # FLUKE NETWORKS Customer Phone #319.291.4598 CIO -KIT ACCOUNT MANAGER SHIPPING METHOD SALES QUOTATION QUOTE NO. ACCOUNT NO. DATE , y TERMS 1 BMYMQK 8405954 4/26/2016 EXEMPTION CERTIFICATE NEAL ZOLT 866.843.0749 DROP SHIP -GROUND GOVT-EXEMPT QTY 1 ITEM NO. 742688 CDW Government 230 North Milwaukee Ave. Vernon Hills, IL 60061 DESCRIPTION FLUKE CABLEIQ ADVANCED IT KIT Mfg#: CIO -KIT Contract: NJPA 100614#CDW Technology Catalog 100614#CDW Fax: 312.705.9462 SUBTOTAL FREIGHT TAX UNIT PRICE 1,766.52 TOTAL EXTENDED PRICE 1,766.52 1,766.52 0.00 0.00 1,766.52 Please remit payment to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager. inly City of Waterloo Expenditure Pre -Authorization Request Form Approval Date City Clerk Use Only Finance Committee 5 /2.-b to The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ NTE $25,000 plus est. shipping costs of $ incl to pay for or purchase Replacement Garbage Carts This purchase or expenditure is being made because: Required for replacement of existing broken carts Vendor selected for this purchase: Toter Co Inc n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Piggyback from bid received in Feb 2016 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1596 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 145,000.00 V / and the current available balance is $ 25,880.01 IV �/ a* / /`r! Respectful) submitted, u -i6 K:\shared goodies\forms\Sanitation - Replacement Garbage Carts - Toter - April 2016.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date /2// City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 3,217.00 plus estshipping costs of $ 175.00 to pay for or purchase Replacement type li barricades and flashers This purchase or expenditure is being made because: Replinishment of construction barricades Vendor selected for this purchase: Traffic Safety Warehouse Bids or written quotes were taken on this purchase, as follows: Traffic Safety Warehouse $56.95 each Iowa Prison Industries - $67.00 each Newman. Signs- $64.00 each nBids or quotes were nottaken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation nBonds n '::federaliother grants n' ` Other (specify) This expenditure is:to,be coded to the following budget line -item: 266-19-7100-1577 (Fund - Department- Activity -.Account Number) (Project Code) in which the budgeted amount is $ 10,500.00 and the current available balance is $ ,,ylb (, Respectfully s milted, t =ZZ-�� L��"t i t �{'Z�`'l o - A i12016,k1s K:\shared goodies \forms\Street Department Barricade and Flasher Replacementp (Mar2010) ❑X City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 3,250.48 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement of bulkhead module and programming - street truck B06 This purchase: or expenditure is being made because: Truck will not run Vendor selected for this purchase: Harrison Truck Center Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: OEM - Cummins Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund {7 Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑. Federal/othergrants Other (specify) This expenditure .is_to.be-coded to the following budget line -item: 010-18-7955-1571 (Fund -. Department- Activity:- Account Number) in which the budgeted amount is and the current .available balance is Respectfully ud, (Project Code) $ 255,000.00 $ 35/ deA ty) K:\shared goodies\forrns\Street Department - Barricade and Flasher Replacement - April 201:6.xis r(Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date( 21/i„ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 15,766.14 plus est. shipping costs of $ to pay for or purchase 41 LED street light fixtures This purchase or expenditure is being made because: 21 fixtures to be installed on Airport Blvd. - replacing HPS. replacing burnt out fixtures throughout the city. Vendor selected for this purchase: Crescent Electric ❑X 20 Fixtures to be used in Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Echo Electric Supply Van Meter Waterloo, IA Cedar Falls, IA Waterloo, IA $15,766.14 $15,826.00 $17,750.58 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund E Road Use Tax n Sewer I I Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1522 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) $ 4 4%: ✓ � / $ ots, ✓ i m bT; v %let` I// 7 / . (% J2IlfL�' V 'z2%/, Signature Dept. He or Designee) Dat�(Signature ina e Dept. Review) Date K:\shared goodies\forms\2016-April- Pre-auth-Crescent Electric-41 LED light fixtures-RUT-$15,766.14.xlsx (Mar 2010) City of•Waterloo Exp.enditure Pre -Authorization Request Form City Clerk Use Only Finance Committee / Approval Date 6.72,/(o The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the _ Traffic Operations Department to expend $ 1,207.25 plus est. shipping costs of $ to pay for or purchase Various sizes of sign' blanks This purchase or expenditureis being made because: Fabrication of signs Vendor selected for this purchase: Newman Signs, Inc. Bids or written quotes were taken on thispurchase, as follows: Newman. Signs, Inc. Jamestown, ND Iowa Prison lndustries Anamosa, IA $1,207.25 $1,478.50 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund n '':Road Use Tax n Sewer ❑ Sanitation ❑ Bonds n federal/other grants n Other (specify) This exp- �►.' re is to be coded to the following budget line -item: 266-17-2 -1577 (Fund -Department -,Activity - Account; Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (ig7ature Dept. Hr.Designee) D (Signet Fine ce Dept. Review) Date JArifk l6),$bL) K:\shared goodies\forms12016-.April Newman -Various sign blanks - RUT - $1,207.25.xlsx (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee / Approval Date 5/2'//� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 4,627.74 plus est. shipping costs of $ to pay for or purchase Black, Red and Green film and Clear Transfer Tape This purchase or expenditure is being made because: Used in fabricating signs. Vendor selected for this purchase: Newman Signs, Inc. ❑X El Bids or written•quotes weretaken on this purchase, as follows: Newman Signs, Inc. Jamestown, ND 3M Traffic Safety & Security Divison St. Paul, MN Iowa Prison Industries Anamosa, IA $4,627.74 5,957.10 6,198.75 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund nRoad Use Tax ❑ Sewer ❑ Sanitation T7 Bonds Federal/other grants Other (specify) This exp 266-17-2/ 's1577 (Fund - Department - Activity..- Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, > (Signature Dept..H ad"or Designee) Date (Signs i re Fi re is to be coded to the following budget line -item: (Project Code) $ /vb✓ <01,41thi 61 210 1(0 ance Dept. Review) Date K:\shared goodies Worms 12016-April- Newman— Film &Transfer Tape - RUT - $4,627.74.xlsx (Mar 2010) City of Waterloo Expenditure .Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date L The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,337.00 plus est. shipping costs of $ to pay for or purchase 3 Gun Action Assembly This purchase or expenditure is being made because: This is a lift to adjust paint guns; while driving paint machine. Vendor selected for this purchase: EZ-Liner n Bids or written quotes were taken on this purchase, as follows: EZ-LINER Orange City, IA $1,337.00 ❑ Bids or quotes,were°not taken on this purchase because: Prior CommitteeActions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds Federal/other grants Other (specify) This exp- k. ure.:is:to be coded to the`following budget line -item: 266-17- yf -157.1 (Fund -,Department -Activity Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte 4//016 Signature Dept.. H d.or Designee) to . (Signatur Finance Dept. Review) Date (Project Code) r./ 5 iebililDinarr K:\shared goodies\forms12016-April- EZ-LINER -Lift to adjust paint guns -.RUT - $1,337:00,xlsx (Mar2010) Approval Date City Clerk Use Only Finance Committee S/10, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,645.00 plus est. shipping costs of $ to pay for or purchase MST-14 Skip Timerl.CD This purchase or expenditure is being made because: Control box to run paint guns on paint machine Vendor selected for this purchase: EZ-Liner n Bids or written quotes were,taken on this purchase, as follows: EZ-LINER Orange City, IA $3,645.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Sanitation Bonds ❑ Federal/other grants n Other (specify) This exp-�.,Lire :is:to be coded to the following budget line -item: 266-17-.r "-1571 (Fund - Department -Activity -Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Sig ature Dept. He d or Designee) Da (Signature Finance Dept. Review) Date $ I /0-1 $ 3U-g ' ' K:\shared goodies Worms \2096-April- EZ-LINER—Control:.Bax to run paint guns - RUT - $3,645.00.xlsx (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Golf Marketing Campaign FY2016 Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 City Clerk Use Only Finance Committee Approval Date 5wf To be assigned by the Finance Dept. Project No. Subproject No. liimr 61,1440 (Each column should only include amounts by fund) Fund: 010 Fund: REVENUES: 010-37-4105 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel Motel Discretionary EXPENDITURES: 9,000.00 Fund: Fund: Total 9,000.00 TOTALS $ 9,000.00 $ $ $ $ 9,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1351 Advertising (Signature Dept. He 9,000.00 9,000.00 TOTALS $ 9,000.00 $ $ 9,000.00 Date (Signature'Finance Dept. Review) Date K:\shared goodies \forms\Project Budget Worksheet.xis\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE ik Projoot Name City Contract No. Project Manager Project Budget Total Golf Marketing Campaign FY2016 JB Bolger $ 9,000.00 1. How will this project be funded? A. Federal Grant Yes No x CFDA # Grant Name B. State Grant Yes Grant Name C. City Match D. Other Entities Yes x No Name No x Source of Funding Hotel Motel Discretionary Funding To be assigned by the Finance Dept. Project No. Subproject No. 2. Attach copies of any grant agreements that will fund the project (REQUIRED) on Council agenda tor 4/25/16 meeting (k & ia k14(Jr, ed 4-Z5 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 100.00% Done None Yes No ❑ ❑X ❑ ❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑ 0 ❑ El Leisure Services was awarded $9,000 of discretionary hotel -motel tax funding to be used for golf course advertising campaign. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) Completed forms should be routed directly to the Finance Dept. � FINANCE DEPT. ONLY Finance Cga(mittee approval required? YES ✓ NO If so, date approved: 211 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Planning Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount end Dept Activity Acct # Acct Name Proj Code Amount 010 08 5700 1112 salaries - part time 6,000.001/010 08 5885 1371 Bldg/Grounds Mtce 08PROMTCE 6,000.00 010 08 5700 3622 sale of property 5,000.00)010 08 5885 1371 Bldg/Grounds Mtce 08PROMTCE 5,000.00 010 08 5700 3622 sale of property 1,000.00 010 08 1343 postage 1,000.00 Y' i 1' ' TOTAL $12,000.00 TOTAL $12,000.00 This amendment is being requested because: Reducing part time salaries due to less hours work than budgeted for. Also to cover anticipated mowing expenses of city lots and postage expenst Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date aSdioder gnature Finance Dept. Review) Date Date Posted (Finance Dept.) K:Wserslshared goodiesformsfy16 end of year budget.xls (Apr 2003) Cornpleted foams should be routed directly to the Finance Dept. r t Err': FINANCE DEPT. ONLY Finan C mittee approval required? YES NO If so, date approved: LJ l i (o City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City.Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Central Garage Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 18 7950 3723;tate Fuel Tax Refun 7,500.09 A10 18 1405 1571 Equipment Parts 5.7•7500.00 010 18 7950 3723 >tate Fuel Tax Refun 2,500.0ir 010 18 1411 1571 Equipment Parts 2,500.00 dro it l yo5 1510 VeA 4 qj ,a6-tSO, t o TOTAL $10,000.00 TOTAL $10,000.00 This amendment is being requestedtecause: Transfer to cover repair part expenses Activity total revenue is more than original budgeted amount. kiu(h ('L i Prior Committee Actions (Dates): (f-4 (Signature De . Head or Designee) Date (nature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\sttared-goodies1forms\Line Item Amendment- 2016- Transfer of Fuel Tax Revenue to cover Fire repair'pa t expenses - April 2016.xls (Apr 2003) Completed forms should be• routed directly to the Finance Dept. sC., ' FINANCE DEPT. ONLY Finan ttee approval required? YES NO i/ If so, date approved: 2// L City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Animal Control Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # I/' \cct Name Proj Code Amount 010 17 2400 3873 Reimb for service 010 17 2400 / -� Vehicle Parts �6,19Fc05 I„.§,,745.05 TOTAL 05 TOTAL >7.98115 This amendment is being requested because: �_ �� 441 / / 1I{(FJ5- kie91ac a/L G49,0v/ l/et c Prior Committee Actions (Dates): 4//26 (Signatur Dept. Head or Designee) Date /(Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\2016-April -Line Item Amendment AC - Revenues to Expenses-$6,795.05.xis (Apr 2003) Completed forms should be routed directl t!i t i+.ce Dept. .. FMAl4CE DERTOONLY Finan Co ittee approval required? YES NO 074 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Traffic Operations Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount .Fund Dept Activity Acct # Acct Name Proj Code Amount 266 17 7120 3494 Sale of Supplies / 74.56 66 17 7120 1577 Sign Materials 74.56 36 17 7120 1577 Sign Materials 150.00 266 17 7120 3800 Misc. Revenue ��,____6 32.90 2�6 17 7120 1577 Sign Materials 32.90 _ _ 17 7120 1577 Sign Materials 704.90 266 17 7120 3722 Refunds 4,292.23 J6 2266 17 7120 1571 Equip Repl Parts 4,292.23 266 17 7120 3502 Sale of Scrap 500.0d 2G6 17 7120 1571 Equip Repl Parts 500.00 266 17 7120 3502 Sale of Scrap 1,537.8 266 17 7120 1522 Lamps 1,537.87 — 'i,A')c nri-266 17 7120 1522 Lamps 3,025.00 266 17 7120 3871 Damage Claims 1,500.00 266 17 7120 1522 Lamps 1,500.00 266 17 7120 3871 Damage Claims 5,670.98_ 266 17 7120 1521 Elect Supplies 5,670.9r8r ‘(V.i1*3�d+ 266 17 7120 3871 Damage Claims 266 17 7120 1576 Signal Parts KC*. TOTAL ,-$347C25.28 TOTAL-$35825:2 - 55t This amendment is being requested because: heir e<u e- Gt zi e nic.e F(ll40. c-ions. Prior Committee Actions (Dates): e4 J�&r✓ (Signature ept. Head or Designee) /4/4 Date (5jgnature Finance Dept. Review) Date Date Posted (Finance Dept.) K:lusers\shared goodies \forms12016-April - Line Item Amendment:TQ'.Revenues to Expenses-$18,136.84.-RUT.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. Fine YES FINANCE DEPT. ONLY Cyffimittee approval required? NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 16 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount ✓ Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 11503873 Reimburse Sev. 11GRT.ATFT 5,000.00/010 11 1150 1114 Overtime 11GRT.ATFT 5,000.00 010 11 1150 3873 Reimburse Sev. 11GRT.ODEF 15,000.007 d10 11 1150 1114 Overtime 11GRT.ODEF 15,000.00 010 11 1150308a aaqg Cartb23�p93gre,s11TRI.WPDF 5,000.00r 910 11 1150 1512 WPD Forf. 11TRI.WPDF 5,000.00 010 11 1160 3603 Tri, Co. Forf. 11TRI.TRIF 10,000.00ki910 11 1160 1512 Tri Co. Forf. 11TRI.TRIF 10,000.00 010 11 1160 3873 Reimburse Sev. 11 PRO.EVN7 17,000.00"/9'10 11 1160 1114 Overtime 11PRO.EVNT 17,000.00 010 11 1160 3299 WPD K-9 11PRO.PDKS 2,000.00 010 11 1160 1528 WPD K9 11PRO.PDKS 2,000.00 TOTAL This amendment is being requested because: $49,000.00 To conform with the City's budget line item control polic . '� hcta TOTAL $49,000.00 t,J/90� t 7r/ -Lo fp -f I ctC a "ova tt bt&-C/ j .f evr ' ctaL/760 f. Tv 1- et ute' dana tan ►'ec d tS r f4+e W Pi R Gt b .. T hu.d et - Crnbct,r�e�r�nt �1 vT Gu�S QSSactw(e Qicf>yial, bG�cco �-%,'rer..rms U� twt; ed Crime. Oru �► arcs u� 1 d w,4� t CChd G�v�n�vhf�� evekt.r p�� c6- ,/ 7L haves �rce c� d cd 14-ke oh5i`1k.( Prior Committee Actions (Dates): / bJ �fi" '1 25 (Signature Dept. H • -. or P •signee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:lusers\shared goodieslformslcsbudgetamendregform (Apr 2003) Budget Amendment Descriptions for 5/2/2016 Finance Committee Meeting Agenda: 1. Approve the project budget for the FY2016 Golf Marketing Campaign funded with discretionary hotel -motel taxes in the amount of $9,000, as submitted by the Leisure Services department. 2. Approve the budget amendment in the amount of $12,000 to use part-time salaries and additional sale of property revenue received to fund mowing expenses for city -owned property, as submitted by the Planning department. 3. Approve the budget amendment for the Central Garage to increase revenue by $10,000 to be used to spend an additional $10,000 on parts, as submitted by the Public Works director. 4. Approve the budget amendment for Animal Control to increase revenue by $7,600 to be used to spend an additional $7,600 on parts, as submitted by the Traffic Department. 5. Approve the budget amendment for Traffic Operations to increase revenue by $32,550 to be used to spend an additional $32,550 on equipment and signal parts, sign equipment, and electrical items as submitted by the Traffic Department. 6. Approve the budget amendment to increase revenue and expenses by $49,000 for various police grants and projects, as submitted by the Police department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet.