HomeMy WebLinkAbout03/28/2016FINANCE COMMITTF.F
March 28, 2016
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Ron Welper
Vice Chairperson David Jones
Bruce Jacobs
Roll Call:
Approval of Agenda
Approval of Minutes
of March 21, 2016, as proposed.
NEW BUSINESS
TRAVEL REQUESTS
1. Tajah Wright, Housing Coordinator
Class/Meeting: Housing Choice Voucher (HCV) Specialist Online Certification
Exam
Destination: N/A
Dates: Prior to April 13, Amount not to exceed: $150.00
2016
2. Refund request for 812 Beech Street for garbage fees paid
$69.23.
3. Refund request for 358 California Street for over payment
due to billing error.
4. Refund request for 607 Beech Street for garbage fees paid
$63.00.
on a vacant home totaling
of garbage fees totaling $45.00
on a vacant property totaling
5. Pre -Authorizations to Expend over $1,000.00
Building Maintenance
Amount and Estimated S/H: $4,908.10
Expenditure: Laptop Service Tool for Five Sullivan Brothers escalators.
Human Rights
Amount and Estimated S/H: $9,000.00
Expenditure: Television advertising (KWWL).
Human Rights
Amount and Estimated S/H: $2,000.00
Expenditure: Radio Advertising (KBBG & KBOL).
Leisure Services
Page 1 of 201
Amount and Estimated S/H: $1,346.00
Expenditure: Replace concrete at Iry Warren Golf Pro Shop.
Leisure Services
Amount and Estimated S/E: $1,847.00
Expenditure: Commercial fiyer filter system for the Young Arena kitchen.
Leisure Services
Amount and Estimated S/H: $3,945.00
Expenditure: One 13' dump truck body chipper box lid.
MIS
Amount and Estimated S/H: $3,396.00
Expenditure: Annual maintenance on 2 Dell Sonic Wall (Firewall) network security
appliances.
Police
Amount and Estimated S/H: $4,850.00 + $47 S/H
Expenditure: Replace and upgrade pole camera equipment to a new lP camera.
Sewer Department
Amount and Estimated S/H: $31,209.85 + $150 S/H
Expenditure: Volucalc Realtime Volumetric Flowmeter and equipment for flow
modeling lift station flow data.
Street Department
Amount and Estimated S/H: $15,000.00
Expenditure: Mid Mount Wings (2) for new snow control trucks.
Traffic Operations
Amount and Estimated S/H: $1,500.00
Expenditure: Labor and equipment for installing sidewalk ramps on Ridgeway
Ave.
Traffic Operations
Amount and Estimated S/H: $2,092.50
Expenditure: DGC white sheeting.
BUDGET LINE ITEMS TO BE AMENDED
6. Approve the project budget for the Wonderbread Asbestos Removal project with $8,375 in
funding provided by the State of Iowa and $10,450 provided by city bond funds, as
submitted by the Planning & Zoning Department.
7. Approve the project budget amendment in the amount of $17,570 to budget for revenue
received from MidAmerican Energy to be used to purchase a commercial fryer filter
system at Young Arena, as submitted by Leisure Services.
8. Approve the project budget amendment in the amount of $22,065 to budget to use
donations received for the purchase of body cameras, as submitted by the Police
Page 2 of 201
Department.
9. Approve the budget amendment in the amount of $38,000 for the SportsPlex to budget for
additional revenue and expenses relating to increased membership numbers, as submitted
by Leisure Services.
10. Approve the project budget amendment for the Burn Pad project to use funds received
from the state in prior years for the construction of the burn pad facility at the Ramat
Regional Training Center in the amount of $6,473.60, as submitted by the Fire
Department.
BITJS PAYMENT
11. March 28, 2016
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
Page 3 of 201
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee /
Approval Date 3/ 2
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 4,908.10 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Laptop Service Tool for Five Sullivan Brothers escalator
Vendor selected for this purchase: Kone Spares
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes werenottaken on this purchase because:
Ti cr'iGIn`f Aotiitf 6a(Ay) 6,4,P
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax ❑ Sewer ❑ Sanitation
Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-6860-1382
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Resp tfully submitted,
( � 3-(31-la' 1 3-
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
(Project Code)
$ 5//17
K:\shared goodies \forms\Pre-Auth 5 Sull Bros - Laptop Escalator.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Human Rights Department to expend
$ 9,000.00 plus est. shipping costs of $ N/A to pay for or purchase
Television advertising (KWWL)
This purchase or expenditure is being made because:
as part of our advertising campaign to affirmatively further fair housing
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
we feel that KWWL is a good arena to help us affirmatively further fair housing.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax ri Sewer Sanitation
Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item: `j7Ftttlr'
010-27-2510-1351 FY13 PART
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 18,888.00
and the current available balance is
Resp; ctf'•', `submi d, %%
(Signature Dept. Head or Desi
$ $ 6:60 /5�0/6>
Date/ (Signature Finance Dept. Review)
3�2 r‘=.
Date
K:\shared goodies\forms\Expenditure Pre -Authorization KBBG.xls (Mar 2010)
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY:.)/ la BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
it 5 /3 s ys 7 /3F/(v
i/DUU
/61 --
41'w 3 -.7.2-/6.,
Co. - De.artment
NAME(S) AND POSITION(S):
Tajah Wright, Housing Coordinator
DATE:
3/21/16
NAME OF CLASS / MEETING:
Housing Choice Voucher (HCV) Specialist
Online Certification Exam
DEPARTURE DATE:
PURPOSE OF TRAVEL/TRAINING:
DESTINATION: N/A
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
Prior to April 13, 2016
RETURN DATE:
Required certification within 12 months of appointment on 4/13/15. Test originally taken in Des Moines, IA on 2/12/16.
Notified 3/21/16 that she did not pass the certification exam. This request is to enable Ms. Wright to re -take the exam
online. At this point the date of the actual test is unknown, pending notification by Nan McKay & Associates.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST $
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$ LODGING
$ MEALS
$ 150.00 REGISTRATION
$ MILEAGE/FUEL
TOTAL FOR ALL: $ $ 150.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 283-13-5452-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ $ 150.00 PER PERSON
1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND o ' E I TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
GjWiFtt
DEPARTMENT HEAD MAYOR
DATE DATE
K:\Shared Goodies\Fours\Travel Request Form January 2010
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Human Rights Department to expend
$ 2,000.00 plus est. shipping costs of $ N/A to pay for or purchase
Radio Advertising (KBBG & KBOL)
City Clerk Use Only
Finance Committee
Approval Date
This purchase or expenditure is being made because:
as part of our advertising campaign to affirmatively further fair housing
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
we feel that KBBG & KBOL is a good arena to help us affirmatively further
fair housing.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax n Sewer n Sanitation
n Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item: ', 7 r J(,
010-27-2510-1351 FY13 PART
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
R:sp %fully su fitted,
4,144
ignature Dept. Head or
$ 18,888.00.E
$ 17,016.60''
31)I
ee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization KBBG.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,346.00 plus est. shipping costs of $ NA to pay for or purchase
replace concrete at Iry Warren Golf Pro shop.
City Clerk Use Only
Finance Committee
Approval Date
This purchase or expenditure is being made because:
the existing concrete by entry doors behind the building is uneven and separating
and causing a trip hazard.
Vendor selected for this purchase: Mike Dolan Concrete Waterloo, Iowa
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Contractor was onsite doing other repairs and matched unit price per
square foot.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n
General Fund
Bonds
n
Road Use Tax
Federal/other grants
n
Sewer n Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
414-37-4120-2174 taxable
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Date (Signature Finance Dept. Review) Date
(Signature Dept. H r Designee)
(Project Code)
$ 50,000.00
$ 32,687.72 ✓°
K:\shared goodies\forms\Copy of Pre -Authorization Concrete Iry Warren 2 (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 3/2/i w
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,847.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Commercial fryer filter system for the Young Arena kitchen.
This purchase or expenditure is being made because:
this equipment was necessary for the proper operation of the new commercial fryers.
Filtering the oil makes the oil last twice as long, resulting in a large cost savings.
Vendor selected for this purchase: Wilson Restaurant Supply, Cedar Falls Iowa
n Bids or written quotes were taken on this purchase, as follows:
Wilson Resturaunt--$1847.00
Martin Brothers--$2694.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
nBonds
u
Road Use Tax n Sewer n Sanitation
Federal/other grants
x
Other (specify) YAMI
This expenditure is to be coded to the following budget line -item:
010-37-4105-1382 31 ks l '/ L
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitte
gnature
or Designee) Date
$ 17,570.00.
$ 17,570.00/
clz.t.e,tc_,
(Signature Finance Dept. Review)
3l-1,
Date
K:\shared goodies \forms\2T6 Fryer Oil Filer.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date r V3/(
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,945.00 plus est. shipping costs of $ to pay for or purchase
One 13' dump truck body chipper box lid.
This purchase or expenditure is being made because:
This will create an additional high -volume chipper box truck for minimal cost. Because
this box lid is removable the truck can still be used as a dump or chipper truck.
Vendor selected for this purchase: Criterion Manufacturing, Waterloo IA
ri Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Criterion worked with the Forestry crew to design what would be a custom
fabrication.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n
General Fund
Bonds
Road Use Tax n Sewer ❑ Sanitation
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
414-37-4100-2113
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 150,000.00
and the current available balance is $ 36,065.26
Respectfully submitted,
(Signature Dent! d or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth #302 Chip Box Lid (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 3,396.00 plus est. shipping costs of $ to pay for or purchase
City Clerk Use Only
Finance Committee q /
Approval Date 3/6/ /t'
This purchase or expenditure is being made because:
Annual Maintenance on 2 Dell SonicWall (Firewall) Network Security Appliances.
Vendor selected for this purchase: Dell
El Bids or written quotes were taken on this purchase, as follows:
nBids or quotes were not taken on this purchase because:
Dell is vendor of product.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax � Sewer � Sanitation
Bonds El Federal/other grants 1111 Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220-1520
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 9,800.00 /
and the current available balance is $ 6,713.52- 6,3gW
Respectfully submitted,
Head or Designee)
5r�
3-23- j (4 2VeLdCt. 7 Lte-666/1 . -i�
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Firewall Maintenance (Mar 2010)
Quote Summary_726299129
Page 1 of 2
Date: 3/21/2016
QUOTATION
Quote #: 726299129
Customer #: 1670783
Contract #: 70137
CustomerAgreement #: Dell Std Terms
Quote Date: 03/21/2016
Customer Name: CITY OF WATERLOO
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales
professional as soon as possible.
Sales Professional Information
SALES REP: LESLIE SZABO PHONE: 1800 - 4563355
Email Address: Les SzaboaDell.com Phone Ext: 5138093
SOFTWARE & ACCESSORIES GROUP TOTAL: $3,396.00
Product Quantity Unit Price Total
1YR DELL SONICWALL COMP GATEWAY SEC STE W/O
VIEWPT F/ NSA 4500 (A7453138) 2 $1,698.00 $3,396.00
*Total Purchase Price: $3,396.00
Product Subtotal: $3,396.00
Tax: $0.00
Shipping & Handling:
$0.00
State Environmental Fee: $0.00
Shipping Method: UNAUTHORIZED
(* Amount denoted in $)
Order this quote easily online through your Premier page or if you do not have Premier, using Quote to
Order
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for
inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or
consequential damages resulting from any such error or omission. Dell is not responsible for pricing or
other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services
described, including pricing, without notice or obligation.
Terms of Sale
This quote is valid for 30 days unless otherwise stated. Unless you have a separate written
agreement that specifically applies to this order, your order will be subject to and governed by the
following agreements, each of which are incorporated herein by reference and available in hardcopy
from Dell at your request:
If this purchase is for your internal use only: Dell's Commercial Terms of Sale
(www.dell.com/CTS) which incorporate Dell's U.S. Return Policy (www.dell.com/returnpolicv) and
Warranty (www.dell.com/warrantyterms).
file:///C:/Users/chris-y/AppData/Local/Microsoft/Windows/Temporary%20lnternet%20Fi1... 3/21/2016
Quote Summary_726299129
Page 2 of 2
If this purchase is intended for resale: Dell's Reseller Terms of Sale
(www.dell.com/resellerterms).
If this purchase includes services: in addition to the foregoing applicable terms, Dell's Service
Terms (www.dell.com/servicecontracts/global).
If this purchase includes software: in addition to the foregoing applicable terms, your use of the
software is subject to the license terms accompanying the software, and in the absence of such terms,
then use of the Dell -branded application software is subject to the Dell End User License Agreement -
Type A (www.dell.com/AEULA) and use of the Dell -branded system software is subject to the Dell End
User License Agreement - Type S (www.dell.com/SEULA).
You acknowledge having read and agree to be bound by the foregoing applicable terms in their
entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are
in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or
effect unless specifically agreed to in a writing signed by Dell that expressly references such terms.
Additional Terms for Public Customers
If you are a department, agency, division, or office of any district, state, county or municipal
government within the United States ("Public Customer"), the following terms ("Public Customer Terms")
apply in addition to the foregoing terms: A. If any portion of the foregoing terms and conditions (or any
terms referenced therein) is prohibited by law, such portion shall not apply to you. Notwithstanding
anything to the contrary, the End User License Agreements shall take precedence in all conflicts
relevant to your use of any software. B. By placing your order, you confirm that (1) you are a contracting
officer or other authorized representative of Public Customer with authority to bind the Public Customer
to these terms and conditions, and (2) you have read and agree to be bound by these terms and
conditions.
Pricing, Taxes, and Additional Information
All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is
based on the latest information available and may be subject to change. Dell reserves the right to cancel
quotes and orders arising from pricing or other errors. Sales tax on products shipped is based on your
"Ship To" address, and for software downloads is based on your "Bill To" address. Please indicate any
tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to
the Dell Tax Department at 800-433-9023. Please ensure that your tax -exemption certificate reflects the
correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be
listed on the invoice. If you have any questions regarding tax please send an e-mail to
Tax_Department@dell.com.
For certain products shipped to end -users in California, a State Environmental Fee will be applied to
your invoice. Dell encourages customers to dispose of electronic equipment properly.
All information supplied to CITY OF WATERLOO for the purpose of this proposal is to be considered
confidential information belonging to Dell.
About Dell
Dell Inc. listens to customers and delivers innovative technology and services they trust and value.
Uniquely enabled by its direct business model, Dell is a leading global systems and services company
and No. 34 on the Fortune 500. For more information, visit www.dell.com.
Privacy Policy
Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use
customer information only to support and enhance our relationship with your organization, for example,
to process your purchase, provide service and support, and share product, service, and company news
and offerings with you. Dell does not sell your personal information. For a complete statement of our
Global Privacy Policy, please visit dell.com/privacy.
file:///C:/Users/chris-y/AppData/Loca1/Microsoft/Windows/Temporary%20Internet°%20Fi1... 3/21/2016
City Clerk Use Only
Finance Committee Approval Date 37
2 8/ to
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 4,850.00 plus est. shipping costs of $ 47.00 to pay for or purchase
replace and upgrade pole camera equipment to a new IP camera
This purchase or expenditure is being made because:
replace and upgrade the camera system which no longer can be repaired
Vendor selected for this purchase: Frontier Technology
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Frontier Technology is the sole provider for the equipment currently used by
the Police Department.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑x
General Fund
Bonds
Road Use Tax n Sewer ❑ Sanitation
Federal/other grants ❑X Other (specify) WPD Forfeiture funds
This expenditure is to be coded to the following budget line -item:
010-11-1150-1512 11 TRI.W PDF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
CO,Pr*
(Signature Dept. He
3Ia3(Ic°
esignee) Date (Signature Finance Dept. Review)
$
$
3-2 /!1,
Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
'Finance Committee
Approval Date 3/2)6//tv
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 31,209.85 plus ext. shipping cost of $ 150.00 to pay for or purchase
Volucalc Realtime Volumetric Flowmeter and equipment for flow modeling lift station flow data.
This purchase or expenditure is being made because:
For flow measurement of lift stations for flow modeling data.
Vendor selected for this purchase:
Maid Labs Technologies, Inc.
nBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Maid Labs Technologies, Inc. is rep for purchase of Volucalc Realtime Volumetric
Flowmeter. Total cost including freight $31,359.85
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: nSewer: Sanitation:
nBonds:
nFederal/other grants: nOther(specify):
This expenditure is to be coded to the following budget line -item:
6// /4 63a/} l/
(Fund - Department - Activity - Account Number)
(Project Code)
in which budgeted amount is $ -844g.( 3 5-c/
and the current available balance is
Respectfully submitted,
$ .e-el _ 3(3 6
-61
�S ✓
3(2(2oiC ,u. 3oia dUilo
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
Maid Labs Technologies inc.
Valerie Caron
944 Andre -Line
Granby
J2J 1E2 TeL : 450 375-2144
Customer: MUN-WATERLOO
City of Waterloo
Waterloo, Iowa
Bid
10/03/2016 1165
Sales Rep. : Benoit Beaudoin
Reference : Aecom/Darrell Hause
Expiration Date : 09/04/2016
Strip To :
Same
Item No. Description IIS Code Qty Ref. Disc Price Total
MLRT
Volucatc-RealTime Volumetric Flowmeter Efficiency 9026 10 20.40 11 2695 00 7.00 2506 35 27 569 85
based ctrl
MLPS2 Power supply 24 VDC 1 5A for Maid Devices 8504 31.4035 11 0.00 0.00 0 00 0 00
MLCT75 Mini current sensor 75 Amps 9030 90.88 31 22 75.00 0.00 75.00 1 650 00
MLSOFTM 1 MerMaid Soft (1 License) for Maid Labs devices only 2 995 00 0 00 995 00 1 990 00
Please note that for an additional 10055. customer could
have 5 MerMaid licenses
Item part number MLSOFTMS at 29955
All made in Canada
A) Regist 805689841RT0001
8) Regist 1220273683
Snblola! :
Skipping :
GST :
OST :
Total :
31 209.85
150.00
0.00
000
31 359.85
City Clerk Use Only
Finance Committee
Approval Date 3/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street
$ 15,000.00
plus est. shipping costs of $ 0.00
Mid Mount Wings (2) for new snow control trucks
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Mid Mount wings for snow removal operations
(Dump boxes and snow control equipment being provided by Henderson)
Vendor selected for this purchase: Henderson Truck Equipment
❑ Bids or written quotes were taken on this purchase, as follows:
Henderson Truck Equipment - $7500 each \ $15,000 total
Tri State Truck Equipment - $7500 each \ $15,000 total
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
❑ Bonds
Road Use Tax Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
414-19-7100-2117
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 160,000.00 v.—
$ 6477427ga59,e1
K:\shared goodies\forms\Street Department - Mid Mount Wings - Mar 2016.xls (Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date 31/A.,
City of Waterloo
Expenditure Pre :Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,500.00 plus est. shipping costs of $ to pay for or purchase
Labor and equipmentfor installing sidewalk ramps on Ridgeway Ave.
This purchase or expenditure is being made because:
Iowa DOT grant paid for materials and traffic control - city's match was labor and
equipment for the school signal project on Ridgeway - east of W. 11th St.
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
B & B Builders and Supply Total bid - $3,474.00 City's match $1,500.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax n Sewer n Sanitation
nBonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
415-17-7120-2125 17TRF TSF739
(Fund -Department - Activity - Account. Number) (Project Code)
in which the ,budgeted amount is
and the current available balance is
Respectfully submitted,
113,000.00
104,609.11
/7/!fn ✓I l r / si�� /�� 16%i/r vi 3 / Z /�o
((Signature Dep Head or Designee)( ! Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2016-March-Pre-auth-B & B Builders - Labor & Equipment for sidewalk ramps - Ridgeway East of W. 11th $1,500
GO Bond.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3 //
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 2,092.50 plus est. shipping costs of $ to pay for or purchase
DGC white sheeting
This purchase or expenditure is being made because:
Fabrication of signs
Vendor selected for this purchase: Newman Signs, Inc.
❑X
Bids or written quotes were taken on this purchase, as follows:
Iowa Prison Industries
Anamosa, Iowa $2,092.50
Newman Signs, Inc.
Jamestown, ND $2,092.50
Hall Signs
Bloomington, IN $2,439.46
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund n Road Use Tax n Sewer n Sanitation
❑ Bonds n Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
415-17-7120-2106
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 10,000.00
$ 9,618.58 ✓
Re pectfully submitted,
/lla as /6
n CYO,/
(Signature Dept. ead or Designee) Date (Slgrlature Finance Dept. Review) Date
K:\shared goodies\forms\2016-March-1 each - rolls- 24X50 & 30X50-DGC white sheeting -Newman Signs-2,092.50-GO Bond.xls (Mar 2010)
Budget Amendment Descriptions for 3/28/2016 Finance Committee Meeting Agenda:
1. Approve the project budget for the Wonderbread Asbestos Removal project with $8,375 in
funding provided by the State of Iowa and $10,450 provided by city bond funds, as submitted by
the Planning & Zoning department.
2. Approve the project budget amendment in the amount of $17,570 to budget for revenue
received from MidAmerican Energy to be used to purchase a commercial fryer filter system at
Young Arena, as submitted by Leisure Services.
3. Approve the project budget amendment in the amount of $22,065 to budget to use donations
received for the purchase of body cameras, as submitted by the Police Department.
4. Approve the budget amendment in the amount of $3,0;66O''for the SportsPlex to budget for
additional revenue and expenses relating to increa ed membership numbers, as submitted by
Leisure Services.
3.uC
5. Approve the project budget amendment for the Burn Pad project to use funds received from the
state in prior years for the construction of the burn pad facility at the Hazmat Regional Training
Center in the amount of $6,473.60, as submitted by the Fire Department.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee 3 /A,
Approval Date (U�
Project Name (from page one) Wonder Bread Asbestos Removal
Department No. project will be budgeted under 08
Activity No. project will be budgeted under 6100
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
(Each column should only include amounts by fund)
Fund: 415 Fund: 290 Fund: Fund:
10,450.00
Total
8,375.00 8,375.00
10,450.00
TOTALS $ 10,450.00 $ 8,375.00 $ $ $ 18,825.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1396 Property Demolition 10,450.00 8,375.00 18,825.00
TOT
10,450.00 $ 8,375.00 $ $ $ 18,825.00
zlf v )./_La i4 (p
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Wonder Bakery.xls\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Wonder Bread Asbestos Removal
City Contract No.
Project Manager
Project Budget Total
Noel Anderson
$ 18,825.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
CFDA #
B. State Grant Yes
Grant Name
C. City Match
D. Other Entities
Name
No
IDNR ACM Inspection; IDNR Asbestos Removal (2);
Source of Funding GO Bonds
Yes No
Project No.
Subproject No.
To be assigned by the Finance Dept.
As`
% Paid by federal grant
Grant Agreement Number
% Paid by state grant 44.50%
Grant Agreement Number 16-7540-15; 16-7540-20
16-74540-22
% Paid by City 55.50%
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Done None
❑
Yes No
❑ 0
❑ ❑
❑ ❑
❑ ❑X
❑ ❑
❑ ❑
❑ ❑X
Provide pre -demolition asbestos survey, and removal and disposal of all regulated asbestos containing material at the
Wonder Bread Bakery site - 325 Commercial Street
Page 2 must be attached and signed.
K:\shared goodies\forms\Wonder Bakery.xls\Page 1 All Projects (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance%ommittee approval required?
YES NO 3/
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2016 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4105 3720
Restrcited Don.
YAM),
,
17,570.00
010 37 4105 ,2�.'le
YAMI
17,570.00
Rfr eslsiza
3/45-r-
/38J-
TOTAL
$17,570.00
TOTAL
This amendment is being requested because:
for accountablity purposes these Mid -American Energy rebates needed to be added into the FY 2016 revenue budget
$17,570.00
Prior Committee Actions (Dates):
(Signature Dept. I).Gr Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies forms\Yami budget Amendment 03 18 2016.xls (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Financi,p4ttee approval required?
YES NO '�z
If so, date approved: 3/z// ‘o
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 16 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1160 3000
Carryover Cash
10,965.00`
0 11 1160 1563
Body Cameras
11 PRO.BODIl
10,965.00
010 11 1160 3720
Rest. Donations
11,100.00"
010 11 1160 1563
Body Cameras
11PRO BOD410\11,100.00
TOTAL
$22,065.00
TOTAL
$22,065.00
This amendment is being requested because:
To conform with the City's budget line item control policy. The 10,965 is carryover monies FY15 and the restricted donations
are from FY16.
Prior Committee Actions (Dates):
(Signature/Dept.
r Designee)
3(21(14
Date
. % tt - /,11_44-4Aw
(Signature Finance Dept. Review)
3 a.2-1&
Date
Date Posted (Finance Dept.)
K:lusers\shared goodies\formslcsbudgetamendregform (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Sommittee approval required?
YES Vf NO _ �
If so, date approved: 184 to
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2016 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 37 4180 3835
Membership Fees
33,00()
`''-- a`<
010 37 4180 3113
Sales Tax
5,000.00
010 37 4180 1390
Contractual
10,000.00
010 37 4180 1535
Hardware
1,000.00
010 37 4180 1319
Other Prof.
5,000.00
010 37 4180 1553
Merch for resale
5,000.00
010 37 4180 1351
Advertising
400.00
010 37 4180 1371
Bldg & Grounds
3,600.00
010 37 4180 1398
Sales Tax
5,000.00
opv 37 'Jp o ISO,f
(a�Gfaori cA
Ferns
Oe0 Ot] i
TOTAL
$30,000.00
TOTAL
$30,000.00
This amendment is being requested because:
S,�rJi�rs T4 1916906uits HIP a s , .L Yam- ( -0 2 th/ctE -$
e-g/CC-r4-r2o,4=C• Last, p /?AGn erPf i-TJS ma At✓G-,.tur6 d3Y `f/ L-- tJ') P14-ri/ vet
Antocca-[6-61-6,21 ,513 /t'-Z. Rrr..9u.6417•4G rn 261-t a€ 7-2) P✓-7
Prior Committee Actions (Dates):
V4
(Signature De$. Herb or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\pies ammendment march 16 (Apr 2003)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance ommittee approval required?
YES V/ NO �f�,
If so, date approved: 3 /mot///(O
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2016 submitted by the WATERLOO FIRE RESCUE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
CASH
6,473.60
290 12 1415 215212GRT
BURN PAD 8
6,473.60
TOTAL
This amendment is being requested because:
To cover cost of TRAINING MATERIALS.
$6,473.60
TOTAL
$6,473.60
Prior Committee Actions (
(Signatur Dept. H
Dat (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
Sent over 010716.