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HomeMy WebLinkAbout03/21/2016FINANCE COMMITTEE March 21, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson David Jones Bruce Jacobs Roll Call: Approval of Agenda Approval of Minutes of March 14, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Investigator Pohl Class/Meeting: Mobile Device Evidence Class Destination: Madison, WI Dates: May 15-17, 2016 Amount not to exceed: $613.00 2. Pre -Authorizations to Expend over $1,000.00 Building Department Amount and Estimated S/H: $2,510.00 Expenditure: Spring & Fall cleanup; monthly maintenance for Five Sullivan Brothers Convention Center. Fire Department Amount and Estimated S/H: $1,785.00 Expenditure: Preventative Maintenance Contract for 7 cardiac heart monitors. Leisure Services Amount and Estimated S/H: $6,174.00 Expenditure: Comprehensive spring tune-up of all 6th Street Plaza beds including removal of all dead plant material, weeds, old mulch, installation of new mulch and trimming of grasses. Leisure Services Amount and Estimated S/H: $24,567.20 Expenditure: One Snuthco Sweep Star V72 Big Vac. Leisure Services Amount and Estimated S/H: $2,667.00 Expenditure: Golf course supplies from Standard Golf. Page 1 of 34 Sewer Department Amount and Estimated S/H: $2,958.00 Expenditure: Three plug valves for sludge storage pump building. Sewer Department Amount and Estimated S/H: $8,462.00 Expenditure: Onsite Tech Service to change out SCR's and evaluate electrical starters on Satellite and Easton Blowers. Street Department Amount and Estimated S/H: $17,449.30 Expenditure: Repair of rental motor grader. Street Department Amount and Estimated S/H: $7,495.73 Expenditure: Accident repair - 191420 Traffic Operations Amount and Estimated S/H: $9,011.98 Expenditure: Traffic Awareness Campaign - Cedar Valley Theatre audiences. On- going DOT project with Hellman since 2007 - city's matching funds. BUDGET LINE ITEMS TO BE AMENDED 3. Approve the project budget for Air Service Sustainment funding provided by the Iowa Department of Transportation in the amount of $28,000 and matching funds from airport operations in the amount of $7,000, as submitted by the Airport. BUTS PAYMENT 4. March 21, 2016 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 34 FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2016_ BUDGETED 3'5666 ,r EXPENDED YTD /() 3S3 THIS REQUEST (3 d LEFT AFTER THIS REQUEST G OO sa DATE 21w -3-// ` /!G Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Inv. Pohl DATE 3/11/16 NAME OF CLASS / MEETING: Mobile Device Evidence Class DEPARTURE DATE: May 15th, 2016 DESTINATION Madison, Wisconsin DEPARTURE POINT IF NOT WATERLOO: Return Date: May 17th, 2016 DATE(S) OF MEETING: May 16th thru 176, 2016 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send Inv. Pohl to Mobile Device Evidence class in Madison, Wisconsin. This class cover the ever changing world of cell phones and mobile devices as they are an integral part of the world around us. It will cover mobile data device forensics and be a primer to the language we use; parsing, decoding and scripting along with tools and techniques for forensic examiners to get data from these devices. They will also learn about pass codes, encryption, date formats and mobile mal-ware. Inv. Pohl is assigned to the Investigations division and his assigned duties include cell phone, mobile devices and computer forensics. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING .00 Metro trans $113.00 MEALS .00 Parking $150.00 REGISTRATION .00 AIRFARE $50.00 MILEAGE/FUEL .00 Baggage fee TOTAL FOR ALL: $ 613.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 613.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST l 5!A DEPARTMENT HEAD MAYOR J/Ze /I(„, DATE DATE City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date -2),7- i. The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint $ 2,510.00 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Spring & Fall cleanup; monthly maintenance for Five Sullivan Brothers Convention Center ($2,010.00 plus $500.00 for plantings) Vendor selected for this purchase: Matthias Landscaping Co. ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Matthias Landscaping contract pricing will be same as previous year. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respckfully submitted, (Project Code) $ 3.(p©o ✓ $ i9 99ic7 sfr L-�` _---- 3—Ji—R D 7 lLa& 7/11/ 44wi. (Signature Dep . tread or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) ❑ General Fund ❑ Bonds _Sant over March 15, 2016. City Clerk Use Only Finance Committee Approval Date 3/21 /I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department a for or opexpend $ 1,785.00 plus est. shipping costs of $ 0.00 pay e Preventative Maintenance Contract for 7- cardiac heart monitors This purchase or expenditure is being made because: Monitors are sent in for systems check to ensure they pass/meet requirements to run effectively. Also any issues are fixed at that time. Vendor selected for this purchase: Zoll Medical ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Single Source Provider/ Needs to be checked by Zoll Tech Personnel. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Sewer ❑ Sanitation E Road Use Tax Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1410-1-5`st 1310 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ erCre- / Z 'I' and the current available balance is Respectf itt (Signature Dept. Heacior Designee) $ 3 't0 02 / 185' .3-15 —4 y, L, Lc it. Date (Signature Finance Dept. Review) 3-/( Date Sent over April 27, 2015. ZOLL. PREVENTIVE MAINTENANCE CONTRACT Waterloo Fire Rescue (Customer # 5222) Attn: Barbara McBride 319-291-4460 / barb.mcbride@waterloo-ia.org Bill To: Waterloo Fire Rescue 425 E. Third St. Waterloo, IA 50703 From: Kerry Bishop Service Contracts Administrator (978) 421-9766 / kbishop@zoll.com ZOLL Medical Corporation 269 Mill Road Chelmsford, MA 01824-4105 (978) 421-9655 Main (800) 348-9011 (978) 421-0022 Fax Ship To: Waterloo Fire Rescue 425 E. 3rd St. Waterloo, IA 50703 QUOTATION: 00015404 Quote Date: March 11, 2016 Quote Pricing: Valid for 60 Days Part No Description Contract Dates Qty Price Adj. Price Ext. Price 8889-000011 1 Year, 1 Preventive Maintenance Per X Series 05/01/2016 7 $255.00 $255.00 $1,785.00 Once an order for Preventive Maintenance is placed, ZOLL to Technical Support Contracts Department will contact the 04/30/2016 customer to arrange the shipment of a loaner unit to the customer's facility for return of customer's unit or at ZOLL's PM Due: discretion, send a ZOLL certified Biomed Technician on site. May Serial Number(s): AR14F008723, AR14F008724, AR14F008726, AR14F008727, AR14F002728, AR14F008729 & AR14F008733 TOTAL: $1,785.00 COMMENTS: 1. Applicable tax will be added at the time of invoicing. 2. Payment terms are Net 30. CANCELLATION POLICY: The request to cancel an Extended Warranty must be sent in writing to the Service Contracts Department. The Extended Warranty Contract will be terminated 60 Days after receipt of the request to cancel. ZOLL will credit balance of contract to the customer's account. ZOLL Medical Corporation Signature: Name: Kerry Bishop Title: Service Contracts Administrator Date: Waterloo Fire Rescue Authorized Signature: Print Name Bfi'n fit A- tJ 7 / /('t. (QiQ Title: I) df!'F}ks,e, Date: 3 - 1 V-) Pagelofl P.O.s City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,174.00 plus est. shipping costs of $ to pay for or purchase Comprehensive spring tune-up of all 6th Street Plaza beds including removal of all dead plant material, weeds, old mulch, installation of new mulch and trimming of grasses. City Clerk Use Only Finance Committee Approval Date 3 /2 1 / / b This purchase or expenditure is being made because: Beds need annual tune up. Current "in-house" staff of two employees is insufficient to address all beds in the downtown area before the growing season starts. Vendor selected for this purchase: Matthias Landscaping Co. n Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping Co. Waterloo, IA $6,174.00 Wapsie Pines Cedar Falls, IA $14,635.34 B&B Lawn Care and Meyers Nursery did not submit a bid. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund n Road Use Tax ❑ Sewer n Sanitation • Bonds I J Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 24,940.00 ✓ $ 8,122.17 Respectfully submitted �t�i� . ' 3 l V -,/,1 7-,,ii,t,ZLc.. / l u,i 3 -/la ,/1, (Signature gk H d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\for Pre-Auth Downtown 6th St Plaza Beds.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/21// (o The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 24,567.20 plus est. shipping costs of $ to pay for or purchase One Smithco Sweep Star V72 Big Vac. This purchase or expenditure is being made because: Unit is needed for golf operations, 1991 Olathe tow behind sweeper will be traded in on this transaction. Vendor selected for this purchase: Turfwerks, Johnston IA ❑X Bids or written quotes were taken on this purchase, as follows: Turfwerks, Johnston IA. $1,000.00 trade value Burris Equipment, Waukegan, IL $500.00 trade value Scott's Power Equipment, Bridgeton, MO $0.00 trade value Bids or quotes were not taken on this purchase because: $24,567.20 $27,276.00 $28,123.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 415-37-4120-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 125,000.00 and the current available balance is $ 125,000.00 t/ Respectfully submitted, OD . JG c .�_ 3l t / t jij �eG r fQc //),(..<-e4i,c4 3, i6, -4 (Signature Dept. Head or Designee) Date (Siignature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Smithco V-72 Big Vac.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/7(//1.0 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,667.00 plus est. shipping costs of $ to pay for or purchase Golf course supplies from Standard Golf. This purchase or expenditure is being made because: to replace old flags, flagsticks, broken ball washers, worn out cups and other miscellaneous golf course equipment. Vendor selected for this purchase: Standard Golf, Cedar Falls IA nBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Staandard Golf gives the City 25% off retail which is lower than any prices around. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120 1567 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 4,592.00✓ $ 4,050.00 Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3 /ZI City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2,958.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Three Plug Valves for Sludge Storage Pump Building. This purchase or expenditure is being made because: New plug valves for struvite control. Vendor selected for this purchase: Mellen & Associates, Inc X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mellen & Associates, Inc. is rep. for these valves. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [7 General Fund: Road Use Tax: X Sewer: n n nSanitation: piBonds: I IFederal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 570-14-5200-1571 (Fund - Department - Activity Account Number) (Project Code) in which budgeted amount is $ 372,000.001/ and the current available balance is $ 11.108.57 v- Respectfully submitted, 31241 z°! (z)}-i- - (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 02/16/.2016 10:56 FAX MELLEN ASSOC IAuul VALVES 'ACTUATORS 'EOLOPMEN3 MUNICIPAL - POWER ' PROCESS NEOIRASKA ' IOWA ' KANSAS 'MISSOURI MELLEN a ASSOCIATES, INC. PROJECT NAME: Standard and 100% Port Plug Valve 0110 TAO T0: City of Waterloo Water Polution Control 3505 Easton Ave. Waterloo, IA 50702 NOM No. Attn: Richard Olson Ph:(319) 291-4553 1 Tag Plug Valve PEC - Standard 80% Port Area Plug Valve PEF - 100% Port Area Intaityi Sae Fax. (319)291.4523 oesctlWien 3404 R. 1116 51., 4louncll Ilium, IA a1 sot 00oTAnaNxr 2016-02.15-J0-1 000IAnol0A11: February 15, 201e PR(PAAIA BY: John Grund Ph: (712) 322-V 133 Fax: (712) 322-I1557 E"Mail: john(gm slleninc corn TWO: 100% Net 30 Days 1.0,8: Factory IRERONTURMR: Freight Allowed OtlIYMRY: PEG • 4-6 WEEKS Gttltrl"' PEF • 1 WEEK (3) left In sA ck u fueckj 3 6" Mel 1 tt tun Net 3 TERMS a CONDITIONS 1. Price does not include mechanical joint accessories, valve boxes, special coatings, tee operating wrenches, flange gaskets, bolts, Installation, test certifications, field start up services, special crating. or packaging for export • unless otherwise noted, 2, State and local use taxes ere not included. Tax exempt certificates must be provided If the project is determined to be tax exempt. 3. This quotation reflects our policy of sourcing raw materials in the most cost effective manner. Any requirements for specific U.S. content may require a revised quotation. Equipment may not be compliant with special ARRA "Buy American" funding conditions, unless quoted as such. 4. A maximum of 8 printed Submittal & O&M will be provided on double -sided prints in a loose, unbound, and untabbed format Electronic copies will be available via a -mall as an Adobe Acrobat PDF file. Any requirements for special formatting. including but not limited to. binders. sep..ration tabs. Color Prints, Single -Sided Prints, Compact Disc or USB Flash Drive will be subject to additional charges. 5. This quotation was prepared with limited specifications, and/or application data. Any subsequent changes to materials, coatings, features, actuation, accessories, or otherwise shall require a re•quotation. 8. This quotation is limited t4 the scope, supply & descriptions above. Please review all necessary valve/tag schedules, and installation do;wings to ensure all items are included. 7. This quotation/order is subject to the manufacturers' acceptance, warranty and terms and conditions (available upon request). 8. Pricing will be held firm for 30 days, DeZURIK Model PEC Standard Port Area Eccentric Plug Valve, Cast Iron Body with Welded -In Raised Nickel Seat, Flanged ANSI Class 125/150# Drilling, Cast Iron Plug Core with CR Plug Facing NBR Stem Packing, Stainless Steel Bearings, Grit Excluders with Gear and 8"0 Handwheel Operator DeZURIK Model PEF 100% Port Area Eccentric Plug Valve, Cast Iron twith Welded -In Raised Nickel Seat, Fla 125/150# Drilling, Packin. . earings, Grit Exclu.ers w Handwheel Operator $ 986 TOTAL NET FOR THE ABODE! $ ADOmONAL COMMENTS 1. Please reference quotation number 2016-02-15"JG-1 on all purchase orders & correspondence. 2. Purchase Orders for DeZURIK products should be issued to "DeZURIK c/o Mellen & Associates, Inc" $ 2,958 2018-02.15-JG-1 6 inch PEC AND PEE Valves_xls Page 1of1 City Clerk Use Only Finance Committee Approval Date 3/2t / L. City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 8.462.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Onsite Tech Service to change out SCR's and evaluate electrical starters on Satellite and Easton Blowers. This purchase or expenditure is being made because: Current electrical starts not operating on Satelite blowers and need recommenation for repair. Vendor selected for this purchase: Wesco Distribution []Bids or written quotes were taken on this purchase, as follows rx- Bids or quotes were not taken on this purchase because: Wesco Distribution is rep. for these electrical Blower starters. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: []Sewer: []Sanitation: l []Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1-3-14). /3 7e (Fund - Department - Activity - Account Number) (Project Code) , N in which budgeted amount is $ 1-14,545.00 i gz-w6) -1" ga5) = .06'°257) and the current available balance is Respectfully submitted, 3(1(0(24(c. gnature Dept. Head Or Designee) Date $ 246'32-92 ?55� E-a,Cd k.Cr In (.) 2 c vtL L - -l%-/C (Signature Finance Dept. Review) Date ),tse WESCO To: DISTRIBUTION® CITY OF WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO IA 507022000 725 33RD AVE S.W. CEDAR RAPIDS IA 52404 Quotation UNLESS THERE ARE DIFFERENT OR ADOITIONAL TERMS AND CONDITIONS CONTAINED IN A MASTER AGREEMENT THAT MODIFY WESCO'S STANDARD TERMS, BUYER AGREES THAT THIS QUOTE AND ANY RESULTING PURCHASE ORDER NALL BE GOVERNED BY WESCO'S TERMS AND CONDITIONS DATED 011107 AVAILABLE AT HTTP:/AMMN.WESCO.COM/TERMS_AND CONDITIONS_OF SALE.PDF, WHICH TERMS ARE INCORPORATED HEREIN BY REFERENCE AND MADE PART HEREOF. PLEASE CONTACT THE SELLER IDENTIFIED ON THIS QUOTE IF YOU REQUIRE A PRINTED COPY. Date: 03/09/16 Branch: 5830 Project Number: Q-LH030126 Project Name KENT QUIN 3192303780 Quoted To: STEVE ICT.SHOP@WATERLOO—IA.ORG Date of Your 03/01/16 Inquiry: When ordering please refer to Quotation Number: 833531 Item Quantity Catalog Number and Description Unit Price U/I%.1 Total Price Rate of Cash Discount Customer Delivery Date 03/15/1E Shipping Time (Weeks) 1 1 BEN***ONSITE SERVICE THIS IS AN ESTIMATED QUOTE FOR 2 DAYS OF ONSITE SERVICE INCLUDING TRAVEL EXPENSES. ONCE THE JOB IS COMPLETED, INVOICING IS BASED ON ACTUAL TIME, MATERIALS AND EXPENSES. ONCE A PO IS RECEIVED, A SERVICE DATE WILL BE LOCKED IN. ******** THE TECH WILL CHANGE OUT SCR'S AND TRY TO GET TWO OF THESE UNTIL WORKING. 8462.000 E 8462.0( 0.00 F.O.B. Point of Shipment. The prices stated in this offer shall unless renewed, automatically expire fifteen days (15) from the date of this offer. Per: ANky WESCO To: DISTRIBUTION® CITY OF WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO IA 507022000 725 33RD AVE S.W. CEDAR RAPIDS IA 52404 Quotation UNLESS THERE ARE DIFFERENT OR ADDITIONAL TERMS AND CONDITIONS CONTAINED IN A MASTER AGREEMENT THAT MODIFY WESCO'S STANDARD TERMS. BUYER AGREES THAT THIS QUOTE AND ANY RESULTING PURCHASE ORDER NALL BE GOVERNED BY WESCO'S TERMS AND CONDITIONS DATED 011107 AVAILABLE AT HTTP://WWW.INE8C0.COMlrERMSJIND CONDITIONS_OF SALE.POF, WHICH TERMS ARE INCORPORATED HEREIN BY REFERENCE AND MADE PART HEREOF. PLEASE CONTACT THE SELLER IDENTIFIED ON THIS QUOTE IF YOU REQUIRE A PRINTED COPY. Date: 03/09/16 Branch: 5830 Project Number: Q-LH030126 Project Name KENT QUIN 3192303780 Quoted To: STEVE ICT.SHOP@WATERLOO-IA.ORG Date of Your 03/01/16 Inquiry: When ordering please refer to Quotation Number: 833531 Item Quantity Catalog Number and Description Unit Price U/M Total Price Rate of Cash Discount Customer Delivery Date Shipping Time (Weoks) THE TECH WILL ONLY BE ABLE TO DETERMINE IF HE CAN DO THIS WHEN HE ARRIVES ONSITE TO EVALUATE THE STARTERS AND AVAILIBLE PARTS. WHILE HE IS ONSITE, HE SHOULD BE ABLE TO MAKE A RECOMMENDATION ONLY, ON WHICH UNITS COULD BE RETROFITTED TO THE NEW MX3 CONTROL, AND WHICH UNITS SHOULD BE REPLACED ENTIRELY WITH A COMPLETE NEW STARTER. ***THIS WOULD BE A .O.B. Point of Shipment. The prices stated in this offer shall, unless renewed, automatically expire fifteen days (15) from the date of this offer Per: WESCO DISTRIBUTION° To: 725 33RD AVE S.W. CEDAR RAPIDS IA 52404 Quotation UNLESS THERE ARE DIFFERENT OR ADDITIONAL TERMS AND CONDITIONS CONTAINED IN A MASTER AGREEMENT THAT MODIFY WE8CO'S STANDARD TERMS, BUYER AGREES THAT THIS QUOTE AND ANY RESULTING PURCHASE ORDER WILL BE GOVERNED BY WESCO'S TERMS AND CONDITIONS DATED 011107 AVAILABLE AT HTTP://YWW ..WESCO.COMITERM8.AND CONDR1ONB_OF SAALE.PDF, WHICH TERMS ARE INCORPORATED HEREIN BY REFERENCE AND MADE PART HEREOF. PLEASE CONTACT THE SELLER IDENTIFIED ON THIS QUOTE IF YOU REQUIRE A PRINTED COPY. CITY OF WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO IA 507022000 Date: 03/09/16 Branch: 5830 Project Number: Q-LH030126 Protect Name KENT QUIN 3192303780 Quoted To: STEVE ICT.SHOP@WATERLOO-IA.ORG Date of Your 03/01/16 Inquiry: When ordering please refer to Quotation Number: 833531 Item Quantity Catalog Number and Description Unit Price TOTAL: UIW Total Price 8462.000 Customer Delivery Date Rate of Cash Discount Shipping Time peaks) FOB P i RECOMMENDATION ONLY. IN ORDER TO GET THE BEST SOLUTION, EACH REQUEST TO EITHER RETROFIT OR REPLACE WILL NEED TO GO THRU THE ENGINEERING DEPARTMENT, THEY WILL MAKE THE FINAL DECISION FOR THE BEST SOLUTION. o nt of Shipment. The prices stated in this offer shall unless renewed, automatically expire fifteen days (15) from the date of this offer. Per: City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/2-1/I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 17,449.30 plus est. shipping costs of $ 0.00 to pay for or purchase Repair of rental <motor grader This purchase or expenditure is being made because: Rental grader draft frame bent and damage to circle rotate gearbox caused by manhole cov during plow event Vendor selected for this purchase: Murphy Tractor X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Rental Grader owner`/ equipment manufacturer Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑X Road Use Tax n Sewer ❑ Sanitation nBonds 0 ,Federallother.grants n Other (specify) This expenditure is to be coded 'tothe following budget line -item: 266-19-7200-1571 (Fund - Department -Activity - Account Number) in which the budgeted amount is and the current available balance. is Respectfully submitted, (Project Code) $ 497819$1,19 61? 0 0 D' $ Div K:\shared goodies\forms\Street Department - Rental Grader Repair - Mar 2016.xts (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 7,495.73 plus est. shipping costs of $ 0.00 to pay for or purchase Accident repair - 191420 This purchase or expenditure is being made because: Vehicle accident repair Vendor selected for this purchase: Cedar Valley Collision X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Vehicle required towing. Vendor has proven to be reliable and least expensive of all local body shops Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds X n Road Use Tax I I Sewer Federallother grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7200-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, -5-/6 Sanitation (Project Code) $ 867969490 r A00 p' T 4goDDf v KODD $ (/O'i'i) r 4o, 0d v ; 2 o'"— K:\shared goodies\forms\Street Department - Accident Repair - 191420 - Feb 2016.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 341 /i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 9,011.98 plus est. shipping costs of $ to pay for or purchase Traffic Awareness Campaign - Cedar Valley Theatre audiences On -going DOT project with Hellman since 2007 - city's matching funds This purchase or expenditure is being made because: Hellman will produce the PSA which includes porduction, media placement coordination and project coordination services. Ad will run twice before each movie for 5 months. Vendor selected for this purchase: Hellman n Bids or written, quotes were taken on this purchase, as follows: Hellman $9,011.88 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund .Road Use Tax n Sewer n Sanitation n Bonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7120-2103 (Fund -: Department•- Activity - Account Number) in which the budgeted amount is and the current ;available balance is Respectfully submitted, e "?///I / J, / (Si nature Dept . ead or Desi nee ` Date (Signature Finance Dept. Review) ) ( 9 P (Project Code) $ 12,400.00 V $ 10,517.95 ✓ 3-/G16 Date K:\shared goodies \forms\2016-March-Pre-auth-Hellman-traffic safety campaign -Cedar Valley Theatre ad -GO bond-$9,011.88.xls (Mar 2010) Budget Amendment Descriptions for 3/21/2016 Finance Committee Meeting Agenda: 1. Approve the project budget for Air Service Sustainment funding provided by the Iowa Department of Transportation in the amount of $28,000 and matching funds from airport operations in the amount $7,000, as submitted by the Airport. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name IDOT Air Service Development FY15 City Contract No. Project Manager Project Budget Total Keith Kaspari $ 35,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No To be a Project Na. Subproject No. CFDA # % Paid by federal grant B. State Grant Yes No Grant Name FY16 Air Service Development Program C. City Match X % Paid by state grant Source of Funding Airport Operations Budget % Paid by City D. Other Entities Yes Name No X % Paid by other entity Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 80.00% 20.00% Done None ❑X ❑ Yes No ❑ ❑X ❑ ❑ Done None ❑ ❑ Yes None ❑ ❑X ❑ 5. Include a brief description of the project in the space below: (REQUIRED) This is an agreement between the Waterloo Regional Airport and the Iowa Department of Transportation for Air Service Sustainment funding. Pursuant to the terms of this agreement, the Iowa DOT agrees to provide authorized funding to help in air service development activities to include: marketing to sustain and increase capture of existing Waterloo area demand for passenger air service using television, radio and print advertising. Page 2 must be attached and signed. users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY16.xls\Page 1 All Projects (Feb 2007) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) IDOT Air Service Development FY16 Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7760 / 7700 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue 3111 Hotel/Motel Tax EXPENDITURES: ed Project No. Subproject No; e rnance' V (Each column should only include amounts by fund) Fund: Fund: 291 010 28,000.00 Fund: Fund: Total 28,000.00 TOTALS $ 28,000.00 $ $ - $ - $ 28,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1319 Other Prof 1351 Advertising 28,000.00 7,000.00 TOTALS $ 28,000.00 $ 7,000.00 $ 4 35,000.00 $ $ 35,000.00 th(JirJ./L S 4646, (Signature Dep Date (Signature Finance Dept. Review) Date users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY16.xls\Page 2 (Donat-non constr) (April 2003)