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03/07/2016
FINANCE COMMITTEE March 7, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Weiner Vice Chairperson David Jones Bruce Jacobs Roll Cali Approval of Agenda Approval of Minutes of February 22, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Scott Strader, Combination Inspector 11 Class/Meeting: Residential Plumbing Inspector Exam (AMENDED) Destination: Coralville, IA Dates: March 2, 2016 Amount not to exceed: $199.00 2. Lt. McGrane and Lt Heller Class/Meeting: ZT CARE1 Destination: Des Moines, IA Dates: June 8, 2016 Amount not to exceed: $1,130.00 3. Sgt Hoelscher and Sgt McGeough Class/Meeting: Tactical Energetic Entry Systems (TEES) explosive breaching re- certification class Destination: Des Moines, IA Dates: April 14-15, 2016 Amount not to exceed: $1,420.00 4. Phillip Schuppert, Storm Water Specialist Class/Meeting: 2016 Iowa Water Conference Destination: Ames, IA Dates: March 23-24, 2016 Amount not to exceed: $250.00 5. Kelley Felchle, Deputy City Clerk Class/Meeting: 2016 Municipal Professionals Institute and Academy Destination: Ames, IA Dates: July 18, 20, 25-27, Amount not to exceed: $640.00 2016 6. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Page 1 of 317 Amount and Estimated S/H: $4,000.55 Expenditure: Painting for Hive/Hallway at Waterloo Public Library. Center for Arts Amount and Estimated S/H: $1,105.00 Expenditure: Advertising with Courier in the 2016 CVB Visitor's Guide. Center for Arts Amount and Estimated S/H: $1,400.00 Expenditure: Advertising with Lamar -billboards to run March 28-April 24, 2016 to promote Fiesta! A Celebration of Latino Heritage event at the RiverLoop Expo Plaza. Code Enforcement Amount and Estimated S/H: $1,077.40 Expenditure: Pry bar, 18v 1/2" drill, sawblade, circular saw tool, mag bit holder, tool bag and wood. Engineering Amount and Estimated S/H: $5,211.59 Expenditure: Iowa Storm Water Education Program (ISWEP) annual membership dues. Engineering Amount and Estimated S/H: $1,471.40 Expenditure: Outreach material printing. Leisure Services Amount and Estimated S/H: $9,298.00 Expenditure: One Tektite winter cab for a John Deere 1580 mower. Leisure Services Amount and Estimated S/H: $5,356.00 Expenditure: One 60" snow blade and one 60" snow blower for John Deere 1580. Leisure Services Amount and Estimated S/H: $4,867.00 Expenditure: Advertising of the three municipal golf courses, Gates, Warren Memorial and South Hills. Leisure Services Amount and Estimated S/H: $926.00 + $219.00 S/H Expenditure: Memorial bench to be placed in Lincoln Park. Leisure Services Amount and Estimated S/H: $3,345.00 + $155.00 S/H Expenditure: Parts to repair irrigation at the three municipal golf courses. Leisure Services Amount and Estimated S/H: $12,262.50 Page 2 of 317 Expenditure: Trees purchased for the Plant Some Shade project. This is aproject with the Iowa DNR and MidAmerican Energy. MIS Amount and Estimated S/H: $3,600.00 Expenditure: Block of 24 support hours for assistance in rolling out J aserfiche scanning capabilities in engineering, building, inspections and finance. MIS Amount and Estimated S/H: $1,929.55 Expenditure: Annual maintenance contract on 3 Dell Servers. Police Amount and Estimated S/H: $1,278.94 Expenditure: Purchase shelving and desk in investigations interview camera room. Sewer Department Amount and Estimated S/H: $11,256.00 + $300.00 S/H Expenditure: Rotor, Stator and pump repair parts for #3 TAS pump. Sewer Department Amount and Estimated S/H: $4,685.00 + $300.00 S/H Expenditure: Pump impeller and parts for Virginia Lift Station #2 pump. Sewer Department Amount and Estimated S/H: $19,579.00 + $500.00 S/H Expenditure: Pump repair parts with two Rotors, two Stators and pump parts for #2 & #3 TAS Transfer Pumps. Traffic Operations Amount and Estimated S/H: $1,728.89 Expenditure: One Millerbernd street light pole. Replacement due to an accident on Franklin Street. Traffic Operations Amount and Estimated S/H: $1,595.00 + $115.10 S/H Expenditure: 36" Hand squeeze roll applicator with air cylinder kit. Traffic Operations Amount and Estimated S/H: $3,830.00 Expenditure: 200 - DG3 No Parking Signs. Traffic Operations Amount and Estimated S/H: $1,728.89 Expenditure: One Millerbernd street light pole. Replacement due to an accident on LaPorte Rd. BUDGET LINE ITEMS TO BE AMENDED 7. Approve the project budget for the MidAmerican Energy Plant Some Shade project, funded with a grant form the Iowa DNR in the amount of $7,262.50 and with funds from Page 3 of 317 the sale of trees in the amount of $6,000.00 for a total project cost of $13,262.50, as submitted by Leisure Services. 8. Approve the project budget amendment for the Cedar Valley Youth Reads project to use $3,686 in revenue received in prior years that wasn't spent as of June 30, 2015 and donations of $20,375, for a total project cost of $24,061, as submitted by the Library. 9. Approve the project budget for the transfer of state grant funding in the amount of $816,807 from the commercial storm water lift station project to be used to fund a portion of the residential storm water lift station project, as submitted by Engineering. BILLS PAYMENT 10. March 7, 2016. ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 4 of 317 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY, I .BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY t2R) % 5100 13-1(0 6/e)3 3 /99 72ry 2:`?it-/6; Copy - Department NAME(S) AND POSITION(S): Scott Strader, Combination Inspector II DATE: 2/23/2016 NAME OF CLASS / MEETING: Residential Plumbing Inspector Exam (AMENDED) DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO DEPARTURE DATE: 3/2/2016 (previously approved for 2/19/2016 unable to attend on this date) RETURN DATE: 3/2/2016 DATE(S) OF MEETING: 3/2/2016 PURPOSE OF TRAVEL/TRAINING Required Certification WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING 199.00 (exam) MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 199.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ 199.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS N CESSARY AND BENEFICIAL TO THE CITY OK ATERLOO — DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR 3/7 DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUES CITY OF WATERLO c) NAME(S) AND POSITION(S): Scott Strader, Combination Inspector II DATE: 1/11/2016 FINANCE DEPT. STAFF ONLY LINE ITEM USED c'/0 2,2 5/ct' ('J'/iv FY 070/BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 5-0(o'} 36 46/ S7 -;w4,) 1-13-.20/6 Copy - Department NAME OF CLASS / MEETING: Residential Plumbing Inspector Exam DEPARTURE DATE: 1/26/16; 1/28/16; 2/2/16; 2/11/16; 2/19; 2/25 (once approved Scott will sign up for exam on one of the o. en dates) PURPOSE OF TRAVEL/TRAINING Required certification DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO RETURN DATE: 1/26/16; 1/28/16; 2/2/16; 2/11/16 2/19; 2/25 DATE(S) OF MEETING: 1/26/16; 1/28/16; 2/2/16; 2/11/16; 2/19; 2/25 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, lowa ESTIMATE OF COST: LODGING MEALS 199.00 (exam) REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 199.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 199.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD z -.I 1-110 I APPROVE THIS TRAVEL REQUEST DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE Sent over 022216 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Tony McGrane, Lieutenant Josh Heller, Lieutenant DATE: FINANCE DEPT. LINE ITEM USED FY iWI7BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY 0/d /A /4)0 /3YG7 3/4'7 //3U °% yh-ay-/G February 18, 2016 NAME OF CLASS / MEETING: ZT- CARE1 DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 8, 2016 RETURN DATE: June 8, 2016 DATE(S) OF MEETING: June 8, 2016 PURPOSE OF TRAVEL: Attend M.S.A. recertification class. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: LODGING MEALS $565 x 2 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ $1,130.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 565.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO - DEPARTMENT HEAD/ I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11--2e6-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2016_ BUDGETED EXPENDED YTD /6 33- i THIS REQUEST L, '2O '1'> LEFT AFTER THIS / 53 REQUEST / T DATE 32776e1 <2e16 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Sgt. Hoelscher & Sgt. McGeough DATE 2/26/16 NAME OF CLASS / MEETING: Tactical Energetic Entry Systems (TEES) explosive breaching re -certification class DEPARTURE DATE: April 14th, 2016 DESTINATION Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: Return Date: April 15th, 2016 DATE(S) OF MEETING: April / -/`1`L - / 5'4•- ,2C7 (O PURPOSE OF TRAVEL: Lt. Cirksena is requesting authorization to send Sgt. Hoelscher and Sgt. McGeough to Tactical Energetic Entry Systems (TEES) explosive breaching re -certification class in Des Moines, Iowa. This is a two day class to re- certify the participants in the theory and technical skills that are considered current international best practices for explosive breaching. The course will cover the following: current breaching trends, review of charge calculations, latest equipment and accessories, target analysis, fragmentation/collateral damage predictions, charge placement, charge construction and safety. This is a re -certification class for both Sgt. Hoelscher and McGeough. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $150.00 LODGING .00 Metro trans $120.00 MEALS .00 Parking $1100.00 REGISTRATION .00 AIRFARE $50.00 MILEAGE/FUEL .00 Baggage fee TOTAL FOR ALL: $ 1420.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 710.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD 7,0 l I APPROVE THIS TRAVEL REQUEST MAYOR 3 /7 // DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED alg/ U7 7(5.) 640 FYy'�' BUDGETED v`(OOL) EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST By09Y DATE %;' .) z moo/ Ori•inal - Clerk/Finance Copy - Deg •rtment NAME(S) AND POSITION(S): Phillip Schuppert, Storm Water Specialist DATE: March 1, 2016 NAME OF CLASS / MEETING: 2016 Iowa Water Conference DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 23, 2016 RETURN DATE March 24, 2016 DATE(S) OF MEETING: March 23 - 24, 2016 PURPOSE OF TRAVEL/TRAINING: Attend the 2016 Iowa Water Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 80.00 LODGING 20.00 MEALS 150.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 250.00 TAXI PARKING AIRFARE MISCJTOLLS BUDGET LINE ITEM: 521-07-7830-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEP DEPARTMENT HEAD March 1, 2016 I APPROVE THIS TRAVEL REQUEST MAYOR 3/-7//L. DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY a,d16, BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY Om 673 5410o /341, vo Ussy'=f 77c) 7S 777.) Co. - De•artment NAME(S) AND POSITION(S): Kelley Felchle, Deputy City Clerk DATE: 03/02/2016 NAME OF CLASS / MEETING: 2016 Municipal Professionals Institute and Academy DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 7/18/2016, 7/20/2016, 7/25/2016 RETURN DATE: DATE(S) OF MEETING: 7/18/2016, 7/20/2016, 7/27/2016 7/18/2016, 7/20/2016, 7/25/2016- 7/27/2016 PURPOSE OF TRAVEL/TRAINING: Attendance at this conference is required for obtaining the Certified Municipal Clerk Certification. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: 0.00 LODGING 100.00 MEALS 540.00 REGISTRATION 0.00 MILEAGE/FUEL 0.00 0.00 0.00 0.00 TOTAL FOR ALL: $ 640.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-03-8400-1346 X GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMERIF HEAD MAYOR -,Q(SiG DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 3 DATE *3/1/2016 2016 Municipal Professionals Institute Registration I Community and Economic Development For Staff 1 Newsletter I Contact Us I Store ( ISU Extension end Outreach I ISU I News IOWA STATE UNIVERSITY Extension and Outreach Healthy People. Environments. Economies. Community and Economic Development 2016 Municipal Professionals Institute Registration o (lll( f INSTITUTE ACADENtt Come join the thousands of city clerks, deputies, finance officers and other city staff who have gained valuable educational opportunities. Formerly known as "Clerk's school" the Institute is noted for its focus on Iowa laws specific to municipal govemment and practical application to the duties of your job. Download the 2016 MPI Brochure. Please read the following for changes in our registration process. After reading the information below, if you have further questions, please contact Cindy Kendall at (515) 290-1811 or ckendall@iastate.edu or Cindy Stuve at (515) 294-8397 or cstuve@iastate.edu Here is the online registration. 1) You must register online. You can make your payment by check at the Iowa League of Cities, 500 SW 7th Street, Suite 101, Des Moines, IA 50309-4506. Please include a copy of your online registration with payment. OR 2) If you wish to register online AND you want to pay with a credit card, this is available. 3) BA-120 Public Speaking: There are three components to this course which requires no advance preparation: o BA-120MPI/1 Introduction to Public Speaking, which is classroom work, o BA-120MPI/2 Speaking Exercise, which is individual work, and o FX 250: Best Practices in City Government. (Classroom work, what everyone else is doing while individuals are in their speaking exercise) 4) FX290 E-Reporting & Communications for the Clerk's Office: This class is held at Research Park North which is a 5-minute drive from the Gateway Hotel and Conference Center. We encourage students to car pool as parking is limited. If you wish to bring your own laptop, you may but we ask that it be a Windows platform (not Apple) to make sure that everyone is doing the same thing. If you do not have a laptop, one will be supplied. To view map to CMPI, click here. Scholarships: Scholarships are available towards tuition at the Institute through IMFOA and the sale of sweatshirts at the Institute and Academy. The deadline for these applications is April 1, and the application is here. Awards will be announced by the end of April. Please do not register prior to hearing if your application for a scholarship has been granted. We will make sure that there is sufficient room in each class. Sweatshirts: We sell sweatshirts as a way to keep everyone warm (the rooms are sometimes chilly) and to offer scholarships. There will be a sweatshirt available for 2016 MPI-MPA. Here is what it looks like. Please contact Cindy Kendall at (515) 290-1811 or ckendall@iastate.edu or Cindy Stuve at (515) 294-8397 or cstuve@iastate.edu for further questions. IOWA STATE UNIVERSITY Extension and Outreach Iowa State University Extension and Outreach, (800) 262-3804, 2150 Beardshear Hall, Ames, IA 50011-2031 Copyright ©2016 Iowa State University I Contact Us 1 Policies I For Staff I State & National Extension Partners I Website Log In ,' 3/1/2016 MPI - Iowa Municipal Professionals Institute Iowa Municipal Professionals Institute PROA, FN ninon fa 2 [[[[[ INSTITUTE Sponsored by Iowa State University Office of State & Local Government Programs and the Iowa Municipal Finance Officers Association with the cooperation of the Iowa League of Cities. Benefits • Opportunities for personalized interaction with the speakers - faculty and staff from universities and individuals who are involved in municipal administration. • Opportunities to meet other municipal professionals from across the state - make friends and business acquaintances. • Updates on new laws, programs and technology affecting Iowa municipal government. Certification In addition to providing municipal professionals with valuable information to assist in the performance of their duties, the successful completion of the entire Institute fulfills most of the educational requirements for certification by the International Institute of Municipal Clerks (IIMC), and the Iowa Certification of Municipal Professionals program. Full participation and attendance is required to receive certification. Most classes are held at the Gateway Hotel and Conference Center in Ames - a final class schedule with locations will be provided in June. A course may be cancelled if there is insufficient registration. Participants will be contacted in advance if this occurs. Suggested course recommendations for first-time attendees and clerks certification are available in the MPI brochure. For questions on any courses offered, please contact Cindy Kendall, ckendalMiastate.edu or Cindy Stuve, cstuveCaiastate.edu or call (515) 294-8397. IIMC is an international association of clerks dedicated to advancing the professionalism required to be a city clerk. Certification by IIMC is a recognition of the individual clerk's involvement in professional development activities. By completing the appropriate courses offered by the Iowa Municipal Professionals Institute, clerks receive 60 points toward certification. This constitutes one-half of the 120 points needed for certification; the remaining points are gained through experience and attendance at professional meetings. The Certification for Municipal Professionals is an Iowa based program sponsored by the Iowa Municipal Finance Officers Association (IMFOA). It provides individuals with the opportunity to be certified in any or all of the two certification categories. Those categories are: • Certified Municipal Clerk • Certified Municipal Finance Officer You will be able to login back into this site to review your registration and make necessary changes until July 11, 2016. Click here to see the entire 2016 MPI schedule in time blocks. Step 1: Pick the person you are registering. Step 2: Pick a registration option. Step 3: Pick your classes. Scholarship applicants should wait to register until the scholarships have been awarded, please. When: 7/18/2016 8:00 AM - 7/27/2016 7:00 PM 3/1/2016 MPI - Iowa Municipal Professionals Institute Cancel My Registration Register Someone Else My Registration Status: Registered pending checkout Edit registrant information Registration Options Price 0 I'm not taking Public Speaking this year --OR-- 0.00 I'm taking Public Speaking -- courses added automatically 0.00 Click the gray arrow on the right end of the gold bar to open and close each day's offerings Select Your MPI Courses Select Programs by Day 0 Only display program items in registrant's itinerary Thursday, 30 June 2016 Add Large Sweatshirt Sweatshirts sales,which support scholarships, are only available through June 30. They will not be for sale at the Institute. This year the 2016 Institute will offer a Carolina blue sweatshirt with a left chest logo in navy. Price: 26.00 Add XL Sweatshirt Sweatshirts sales,which support scholarships, are only available through June 30. They will not be for sale at the Institute. This year the 2016 Institute will offer a Carolina blue sweatshirt with a left chest logo in navy. Price: 26.00 Add XXL Sweatshirt Sweatshirts sales,which support scholarships, are only available through June 30. They will not be for sale at the Institute. This year the 2016 Institute will offer a Carolina blue sweatshirt with a left chest logo in navy. Price: 29.00 Add XXXL Sweatshirt Sweatshirts sales,which support scholarships, are only available through June 30. They will not be for sale at the Institute. This year the 2016 Institute will offer a Carolina blue sweatshirt with a left chest logo in navy. Price: 29.00 lA Monday, 18 July 2016 `3/1/2016 MPI - Iowa Municipal Professionals Institute Time: Add 8:00 AM - 5:15 PM Ethics for Public Officials BA140MPI: Ethics for Public Officials -- This session will be a review of common ethical dilemmas facing city officials and employees with a focus on statutory guidelines. The subject matter of the session will include conflicts of interest, gift law and use of city resources for political purposes. The session will include a lecture, presentation of vignettes and audience participation. Conflicts with BA101. Category: Basic Price: Time: Add 30.00 1:00 PM - 3:00 PM Introduction to Public Speaking In Itinerary, BA120MPI-1: Introduction to Public Speaking -- Includes this Monday course and two other Wednesday courses (BA120MPI- 2: Fundamentals of Public Speaking and FX250MPI: Best Practices in City Government) automatically. Effective public speaking is comprised of three key ingredients: knowing your goal, organizing for memory and impact, and delivering your message effectively and persuasively. We will review strategy and tactics that you can use to reduce your prep time, increase your confidence and impact, and control your nerves. This session will focus on techniques for making city clerks better verbal communicators. It will provide clerks with some background on ways to assist in getting a message across through verbal communication. The session will also provide clerks with an opportunity to test these skills by presenting a short talk, which will be critiqued to help clerks improve their skills. This session will be done on an individual basis with the instructor. The instructor will review your video with you and provide suggestions on how to improve your speaking techniques. Conflicts with BA101. Category: Basic Price: 165.00 T:�... O•1 r nnn r.1C nnn Tuesday, 19 July 2016 Wednesday, 20 July 2016 .-3/1/2016 MPI - Iowa Municipal Professionals Institute Fundamentals of Public Speaking - Speaking Excerise In Itinerary) BA120MPI-2*: Fundamentals of Public Speaking - Speaking Exercise There will be an approximate 45-minute break for lunch on your own. Conflicts with BA150. Designed to work with FX250. Category: Basic Price: 0.00 Time: 8:00 AM - 5:15 PM Group Dynamics & Team Building BAISOMPI: Group Dynamics &Team Building -- This highly interactive session will explore how people interact and arrive at decisions in groups. Participants will begin by examining the types of groups and situations they deal with in their own communities. They will then learn about different "personality types" and how these types affect the way people think and relate to one another. Next, they will examine the positive and negative roles individuals play in groups and how these roles can impede or improve decision -making. And last, they will learn about principles and techniques for effective communication when working with groups and how difficult situations can be remedied. There will be an approximate 45- minute break for lunch on your own. Conflicts with BA120-2 and FX250. Category: Basic Price: 120.00 Time: 8:00 AM - 5:15 PM Add Best Practices in City Government FX250MPI: Best Practices in City Governmey(t -- (NOTE: This session is offered concurrently with BA120MPI: Public Speaking). This session, facilitated by Pat Callahan, is designed to provide participants with an opportunity to share issues and knowledge. Issues may include financial management, federal and state reporting requirements, minutes, council relationships, staff interaction, record retention, etc. Conflicts with BA150. Designed to work with BA120-2. Thursday, 21 July 2016 Friday, 22 July 2016 Monday, 25 July 2016 w .'3/1/2016 MPI - Iowa Municipal Professionals Institute Records Management j In Itineraryi CL320MPI: Records Management -- This course will review the basic principles of records management and will suggest methods. for developing and implementing effective records management in municipal clerks' offices. The session will combine audiovisual presentations, discussions, instructor presentation and participant exercises. Participants will depart with a basic understanding of records management program in home municipalities. Components of the class: 1. What is records management? 2. Defining the basic components of a records management program 3. Appraising records to determine what needs to be saved and for how long 4. Storing records - how to implement schedules, how to store materials, when and how to destroy materials 5. Access issues - public records (what are they, how to identify them) 6. Legal bases for records management programs 7. Basic of electronic records issues - What are the challenges? What are the opportunities? Conflicts with FN401. Category: Clerk Price: Time: Remove 60.00 8:00 AM - 12:15 PM City Budgeting System & Capital Plannina, Budgeting FN401MPI: Iowa City Budgeting System & Capital Planning and Budgeting -- A capital improvement plan (CIP) is a long- range plan for the acquisition and development of capital projects. The CIP is basically the link between the community's physical development and its comprehensive and fiscal plans. This session will focus on the benefits of a CIP, the legal aspects, content of a CIP report, the preparation process, a suggested timetable and funding sources. Examples of capital improvement plans will be available for review and comment. There will be an approximate 45-minute break for lunch on your own. Conflicts with CL320, CL325 and FN409. Category: Finance Price: 90.00 Time: 8:00 AM - 3:00 PM Add Tuesday, 26 July 2016 '3/1/2016 MPI - Iowa Municipal Professionals Institute Add Iowa Open Meeting Law In Itinerary! CL325MPI: Iowa Open Meeting Law -- This session will provide basic information and resources on Chapter 21 of the Iowa Code, with plenty of opportunity for questions and discussion. Conflicts with FN401. Category: Clerk Price: Time: Remove 30.00 1:00 PM - 3:00 PM Clerks Roles in Elections In Itinerary! CL329MPI: Clerks Roles in Elections -- This session will cover the following items: method of nominations, filing deadlines, questions - ballot issues, distributing nomination papers, receiving nomination papers, certification to Auditor, canvass & abstracts, cost reimbursement, representing. Conflicts with FN409. Category: Clerk Price: 30.00 Time: 3:15 PM - 5:15 PM Remove Public Funds Investing FN409MPI: Public Funds Investing -- This session will focus on how to organize and plan an investment strategy, what are legal investments, and how to maximize return. Conflicts with FN401 and CL329. Category: Finance Price: 45.00 Tuesday, 26 July 2016 _`311P1016 MPI - Iowa Municipal Professionals Institute Legal Aspects of Minutes lIn Itinerary] CL310MPI: Legal Aspects of Minutes -- This session will provide the clerks with the opportunity to practice taking minutes and learning what is and is not required in the minutes of City Council meetings in Iowa. There will be an approximate 45- minute break for lunch on your own. Conflicts with FN406 and FN415. Category: Clerk Price: Time: Remove 90.00 8:00 AM - 3:00 PM Accounting. Auditing & Other Fiscal Responsibilities FN415MPI: Accounting, Auditing and Other Fiscal Responsibilities -- Audit requirements and procedures to follow in preparing for audits will be discussed in this session. We will discuss Chapter 11 of Iowa including the request for proposal (RFP) process and the basic accounting records needed for the audit. We will also review the components of internal control. There will be time allowed for questions and discussion. Conflicts with CL310 and CL315. Category: Finance Price: Time: Add 60.00 1:00 PM - 5:15 PM Writing Resolutions and Ordinances In Itinerary CL315MPI: Writing Resolutions and Ordinances -- This course will compare and contrast the use of ordinances, resolutions, and motions which cities use to set policy or take action on various matters. The course will highlight certain technical requirements relating to ordinances, resolutions and motions, and will also address practical considerations in their use. The course will include a discussion of the use of WHEREAS clauses to explain the factual background and history of a matter being acted on by the city council. Finally, the course will include instruction on and an opportunity to engage in the drafting of an ordinance and resolution and notice documents and document templates. Other sample documents are included in the Wednesday, 27 July 2016 :3/1/2016 MPI - Iowa Municipal Professionals Institute Office Administration /P&Z/Nuisance !In Itinerary CL330MPI: Office Administration/P&Z/Nuisance -- Today's office professional has to successfully balance the daily tasks of increasingly complex jobs, provide good customer service, deal with constant interruptions plus maintain a worker friendly environment. According to the latest research this multi -tasking often leaves the office personnel "feeling exhausted, ineffective, and ultimately, deeply unsatisfied." Participants in this workshop will identify the "biggest" problems in their offices and as a group explore options for setting professional work boundaries without building fences. There will be an approximate 45-minute break for lunch on your own. Conflicts with FN110. Category: Clerk Price: Time: Remove 90.00 8:00 AM - 3:00 PM General Ledaer Accounting FN110MPI: General Ledger Accounting -- In this session you will learn how to set up budgetary controls. You will also discuss how to effectively handle transfers and reserved surplus, and how to find the appropriated surplus. There will be an approximate 45-minute break for lunch on your own. Conflicts with CL330 and CL301. Category: Finance Price: 120.00 Time: 8:00 AM - 5:15 PM Add Parliamentary Procedures In Itinerary CL301MPI: Parliamentary Procedures -- This parliamentary procedure workshop will include: Basic principles underlying parliamentary procedure, techniques to expedite business, maintain order and ensure justice for all, basic parliamentary information on how to handle motions, types of motions, correct verbiage and votes required, rules of debate to make sure that business is accomplished properly and fairly. answers to individual questions reaardina procedure in vour meetinas. Checkout Register Anothe Proceed to Checkout This site is administered by the Iowa League of Cities on behalf of the Municipal Professionals Institute and Academy for the ISU- Extension Office of State and Local Government Programs. Cart Page 1 of 2 Shopping Cart Items Continue Shopping Item Quantity Price Total Iowa Municipal Professionals Institute - Kelley Felchle Cart Charges 1 540.00 540.00 Remove Item Total 540.00 Shipping 0.00 Handling 0.00 TRANSACTION GRAND TOTAL 540.00 Promotional Code: Payment Details Apply Update Bill To Waterloo V City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/7/ /(e) The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint $ 4,000.55 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Painting for Hive/hallway at Waterloo Public Library Vendor selected for this purchase: Michael Painting & Deco Inc. ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: No bids taken - continuation of painting at the Library Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415-22-3100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is fully aylbmitted, (Project Code) $ 5q o00 $ ati7o`� -q-(Co 71-ra4.4iA u/) (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3` ? /1 L City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 1,105.00 Center for Arts Department to expend plus est. shipping costs of $ to pay for or purchase Advertising with Courier in the 2016 CVB Visitor's Guide This purchase or expenditure is being made because: Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Marketing funds are awarded through a City of Waterloo Hotel -Motel Tax Grant. The grant necessitates using specific or pre -determined vendors including a variety of media outlets in accordance with the approved Hotel -Motel grant marketing plan. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax n Sewer n Bonds E Federal/other grants ❑ Other (speci n Sanitation fy) This expenditure is to be coded to the following budget line- 010-26-4265-1351 Advertising (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is item: HOTEL -MOTEL FUNDS 2 6 -4 67S- /3 / 26HMT.ADVFY16 (Project Code) $ 38,928.00 $ f7IaLl`?-Y R s ctfully submi d � P_, zits/,� y, 1ti�e (A ) / LLti a 2&�01lgnatureDept. Hea or Deee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\FY2016-Adv Bill -Finance Courier 2-16 (Mar 2010) City Clerk Use Only Finance Committee Approval Date ;/7// City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Center for Arts Department to expend $ 1,400.00 plus est. shipping costs of $ to pay for or purchase Advertising with Lamar -billboards to run March 28-April 24, 2016 to promote Fiesta! A Celebration of Latino Heritage event at the RiverLoop Expo Plaza This purchase or expenditure is being made because: Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Marketing funds are awarded through a City of Waterloo Hotel -Motel Tax Grant. The grant necessitates using specific or pre -determined vendors including a variety of media outlets in accordance with the approved Hotel -Motel grant marketing plan. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants ❑ Other (specify) HOTEL -MOTEL FUNDS This expenditure is to be coded to the following budget line -item: 010-26-4265-1351 Advertising 26HMT.ADVFY16 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 38,928.00 and the current available balance is R egtfully �u ti $ r7,'/SG6') Zl2-1 /1(D n ,�;� %�i%�w� 4.2 i (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \FY2016-Adv.Bill-Finance Lamar 2-16.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 377// t. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Code Enforcemen Department to expend $ 1,077.40 plus est. shipping costs of $ 0.00 to pay for or purchase Pry Bar, 18v 1/2" Drill, sawblade, circular saw tool,maq bit holder, tool bag, and wood This purchase or expenditure is being made because: Items necessary to board up dilapidated houses Vendor selected for this purchase: Menards n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Items were needed as soon as possible 5A-a,), LK-ta- ce1 - Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax 0 Sewer 0 Sanitation Bonds El Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5125-1555 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ $ 1,500.00 I 6-.7U Respectf II ubm' ) aq )1 lo _ (Signature e . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) S City Clerk Use Only Finance Committee Approval Date 3/7// b City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 5,211.59 plus est. shipping costs of $ 0.00 to pay for or purchase Iowa Stormwater Education Program (ISWEP) annual membership dues This purchase or expenditure is being made because: Iowa Stormwater Education Program is a statewide partnership that develops outreach materials and training programs which help us meet stormwater permit requirements. Vendor selected for this purchase: ISWEP n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: No other comparable services Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer Sanitation ❑ Bonds ri Federal/other grants x Other (specify) Stormwater This expenditure is to be coded to the following budget line -item: 521-07-7830-1391 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 6,500.00 and the current available balance is $ 6,166.67 Respectfully submitted, 11A1A ) lte�+� ������� Ali.,/.CA 3— (tv (Signature Dept. Head or Designee) ate (Sig ature Finance Dept. Review) Date K;\shared goodies\forms\Expenditure Pre -Authorization for ISWEP.xlsx (Mar 2010) Iowa Storm Water Education Partnership FEIN: 81-1051097 PO Box 1826 Ames, IA 50010 Ph: 515-210-6619 BILL TO: City of Waterloo Attn: Wayne Castle, City Engineer 715 Mulbery Street Waterloo, IA 50703 INVOICE DATE: 1/25/16 1630 2016 Stormwater Educational Resource Program $5,211.59 TOTAL DUE $5,211.59 Total Amount Due Upon Receipt Please make checks payable and remit to: ISWEP PO Box 1826 Ames, IA 50010 Please note: NEW ADDRESS FOR PAYABLE REMITTANCE Please contact Pat Sauer with questions (515)210-6619 or psauer@iowastormwater.org Thank you for your continued membership! City Clerk Use Only Finance Committee Approval Date 3(77/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,471.40 plus est. shipping costs of $ 0.00 to pay for or purchase Outreach material printing This purchase or expenditure is being made because: The city's stormwater permit requires a number of print materials be published and distributed annually, this goes toward meeting this requirement Vendor selected for this purchase: Waterloo Community School District Print Services X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Partnership with print services keeps costs low Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Bonds Road Use Tax U Sewer Sanitation Federal/other grants X Other (specify) Stormwater - Eng This expenditure is to be coded to the following budget line -item: 521-07-7830-1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 10,000.00 $ 10,000.00 r/ h-b.." 2 l2`a/d 7i/GJ•e <- 213 ( ignature Dept. Head or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization for Printing.xlsx (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/7// The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 9,298.00 plus est. shipping costs of $ to pay for or purchase One Tektite winter cab for a John Deere 1580 mower. This purchase or expenditure is being made because: Additional cab is needed for snow removal operations. Cab fits on John Deere 1580 already owned by the City. Vendor selected for this purchase: P&K Midwest Inc. nBids or written quotes were taken on this purchase, as follows: P&K Midwest, Waterloo IA $9,298.00 Van Wall Equipment, Urbandale IA $11,580.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds n Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 414-37-4100-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 150,000.00 `/ $ 36,065.26 ec.) -2 -?al& nature dept.,H or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth JD 1580 Tektite Cab.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/7/7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,356.00 plus est. shipping costs of $ to pay for or purchase One 60" snow blade and one 60" snow blower for John Deere 1580. This purchase or expenditure is being made because: Additional blade and blower are needed for snow removal operations. Vendor selected for this purchase: Van Wall Equipment Inc. E Bids or written quotes were taken on this purchase, as follows: Van Wall Equipment, Urbandale IA $5,356.00 P&K Midwest, Waterloo IA $5,527.00 • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund 0 Road Use Tax 0 Sewer 0 Sanitation • Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 414-37-4100-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res.- submit -d, (Project Code) $ 150,000.00 ✓ $ 36,06 6 (01 gnature de.. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Pre-Auth 60 Inch Blade & Snowblower.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3 /7// City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,867.00 plus est. shipping costs of $ to pay for or purchase advertising of the three muncipal golf courses, Gates, Warren Memorial, and South Hills. This purchase or expenditure is being made because: to promote golf at the three muncipal golf courses. Vendor selected for this purchase: OnMedia I I Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: OnMedia is the local cable provider. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer Sanitation Federal/other grants X Other (specify) hotel motel grant This expenditure is to be coded to the following budget line -item: 010-37-4120 1351 $1698 010-37-4105 1351 $3169 37HMT.GLF15 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfjly . ubmitted $ 3,0009,000 `V $ 1,698 `/ 3,169 (Signature'Dept. or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Preauth OnMedia.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/7//5, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 926.00 plus est. shipping costs of $ 219.00 Memorial bench to be placed in Lincoln Park. Department to expend to pay for or purchase This purchase or expenditure is being made because: A business contacted us, and is making a donation to pay for this memorial bench. Vendor selected for this purchase: Outd000r Recreation Products Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: This is the only vendor that sells benches that match the benches currently placed in Lincoln Park. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants ❑x Sewer ❑ Sanitation Other (specify) donation This expenditure is to be coded to the following budget line -item: 010-37-4105-1567 budget amendment will be submitted. 37GFT.0008 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 1,145.00 $ 1,145.00 (Signature Dept. He d o esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expe diture Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 317//% The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,345.00 plus est. shipping costs of $ 155.00 to pay for or purchase parts to repair irrigation at the three muncipal golf courses. This purchase or expenditure is being made because: replacement parts are needed. Vendor selected for this purchase: MTI Disbributing, Grimes, Iowa Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: MTI is the only vendor that carries parts needed for the golf irrigation system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1565 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Ressubmitted, (Signature Dept. (Project Code) $ 5,714.00 $ 4,357.00 ✓ IAJz--e/1 Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 12,262.50 plus est. shipping costs of Leisure Services Department to expend $ to pay for or puchase trees purchased for the Plant Some Shade project. This is a project with the Iowa DNR and MidAmerican Energy. This purchase or expenditure is being made because: The tree distribution project that offers trees to MidAmerican Energy customers at $30 per tree. Iowa DNR will reimburse the City for the remaining expense of the trees. Bid decision was made by Iowa DNR. EBids or written quotes were taken on this purchase, as follows: Trees will be purchased from vendors as selected by Iowa DNR. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Bonds Federal/other grants X Sewer Sanitation Other (specify) DNR - MidAm customers This expenditure is to be coded to the following budget line -item: 010-37-4105-1536 37RST-PS15 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ''Signature Dept. i- r Designee) �� (Signature Finance Dept. Review) Date users\shared goodies\forms\Pre Auth PS14 spring 2015.xls(Oct 2004) $ 12,262.50 $ 12,262.50 City Clerk Use Only Finance Committee Approval Date _ 3/-7/l City of Waterloo Form Expenditure Pre -Authorization Request The Finance Committee of the City Council is hereby requested to authorize the following MIS Department to expend purchase or expenditure submitted by the $ to pay for or purchase 1,929.55 plus est. shipping costs of $ This purchase or expenditure is being made because: Annual maintenance contract on 3 Dell Servers. Vendor selected for this purchase: CDW-G ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Dell recommended vendor for maintenance renewal. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0ri❑ Sewer Li Sanitation General FundRoad Use Tax ❑ Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8220-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 9,80 0.00 $ 6,743.52 '/ 99 c - J / rr /!) , A-15-iti -, -2146, (Signature)Designee) De Date (9 Si Nature Finance Dept. Review) Date ead or K:\shared goodies\forms\Pre-Auth Server Maintenance (Mar 2010) BILL TO: CITY OF WATERLOO 715 MULBERRY ST Accounts Payable WATERLOO , IA 50703-5783 CDWG.cam 1800.594.4239 SHIP TO: CITY OF WATERLOO Attention To: CHRIS YOUNGBLUT 715 MULBERRY ST WATERLOO , IA 50703-5783 Contact: CHRIS YOUNGBLUT 319- 291-4522 Customer Phone #319.291.4598 Customer P.O. # GRWN514 QUOTE NEAL ZOLT 866.843.0749 DROP SHIP -GROUND OE400SPS SALES QUOTATION QUOTE NO. ACCOUNT NO. DATE GRWN514 Net 30 Days -Gout State/Local 8405954 12/29/2015 GOVT-EXEMPT QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED PRICE 1 3949646 CDW Government 230 North Milwaukee Ave. Vernon Hills, IL 60061 DLO MAINT 1019057577602 Mfg#: 1019057577602 Contract: NJPA 100614#CDW Technology Catalog 100614#CDW Fax: 312.705.9462 SUBTOTAL FREIGHT TAX This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager. 1,929.55 1,929.55 1,929.55 0.00 0.00 us currency TOTAL + 1,929.55 Please remit payment to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3 77 h/ L The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,278.94 plus est. shipping costs of $ 0.00 to pay for or purchase purchase shelving and desk area in investigations interview camera room This purchase or expenditure is being made because: be able to store case files for active cases and create a work station for investigators who are reviewing interviews Vendor selected for this purchase: Storey Kenworthy n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Storey Kenworthy has the state bid for Hon Office furniture, which is what we use at the Waterloo Police Department. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2118 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s yr itted, ignature Dep . Head or Designe K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) (Project Code) $ / i (i'f () i $ 6,16 t i/A �j]a ( igna re finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date 3 /1// City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 11,256.00 plus ext. shipping cost of $ 300.00 Rotor, Stator, and pump repair parts for #3 TAS pump. Department to expend to pay for or purchase This purchase or expenditure is being made because: Pump worn Vendor selected for this purchase: MC2, Inc. Bids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: MC2, Inc. is rep. for these pump parts. Total cost including freight is $11,556.00. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [] General Fund: uRoad Use Tax: []Sewer: []Sanitation: []Bonds: nFederalother grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is t✓hay Gttr"7- rPCei _. $ ? 00-0'D--. 3A5U'O+- » 30000 C{vtd) -fC17 and the current available balance is Respectfully submitted, ignature Dep . Head Or Designee) Zo Date $4 -27 34911�y aril -aet-< (Signature Finance Dept. Review) Date { d2(("I'2016 19;01 4a0339663 4 . MC2 INC PAGE 02/02 Mc' Inc. 2320 S. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (4021 333-9663 FAX MEMO DATE: 2 - A.TTN: 1Dei-LOP COMPANY_ /�►•�� � l le11.14 Le.) 7717 FAX#: 319--291- 953 SUBJECT:: FROM: Roger D. Gellhaus Total Number of Pages: ! MESSAGE: ! — G- .Y2n77312 — l4,%342)°=Ei% AD-12_ ., 1 - G'3901 Lam_ 333/41"_ 3)Nsaace. 2 f�1�df35c , nnrz 470,s 2vrs - , yzsvE.A tii,jb 12 x.,s - - ; 12�47:A 1 4- i 2�QGG�C9'S.5 - k" I - kP —2 - tb,a.er ILA T - J331.422 zAl Si Ga3L S . 4ZZ1101=241 - Ls-A2 26IAJr SSG. /,L61'. 169.�' 6-4 - 3- 1GP/' 9'rZ_ 1S 6 SG.0 )." *166 a c_ u( 30G.�v 5ef/.e"/A!e ��. ssL ac SET mt JZIXvkv IF VA) At C /Wy 44Wcs-rt,Oems: 4LA.J11/G �6)v- 43 rq5 E-Mail Address: infos�. mc2h2o.com City Clerk Use Only Finance Committee Approval Date /7// City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 4,685.00 plus ext. shipping cost of $ 300.00 to pay for or purchase Pump impeller and parts for Virginia Lift station #2 pump. This purchase or expenditure is being made because: Pump worn Vendor selected for this purchase: Zimmer & Francescon, Inc. []Bids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: Zimmer & Francescon, Inc. is rep. for this pump replacement parts. Toatal cost including freight is $4,985.00. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: []Road Use Tax: []Sewer: Sanitation: []Bonds: []Federal/other grants: []Other(specify): This expenditure is to be coded to the following budget line -item: 5,0-14-5700-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 250,000.00 025 0UO r 4000 30.660 and the current available balance is $ 47-& 27 a5;.4e/S Respectfully submitted, (Signature Dept. Head Or Designee) ' Date (Signature Finance Dept. Review) Date i12/rtr2016 THU 11:57 FAX 877 244 2508 Zimmer 6 France con U001 /002 Fax Quotation Zimmer & Francescon, Inc. 6200 65th Avenue Moline IL. 61265 309-797-1117 877-244-2508 Fax rexlAz im merfrancescon. com Job Description: FM 4" B5413, sn 1050634 QUOTATION # 160222 Date: 02/ 11 /2016 To: Waterloo WWTP Attention: Richard Olson Fax # 319-291-4523 From: REX LARSON QUANTITY UNIT DESCRIPTION PRICE TOTAL Item 1 1 1 ea ea ea Shaft sleeve, T30 for packi129 14 $375.00 Pump shaft 4 $1,302.00 Impeller, CW 1 $3,008.00 $375 00 $1,302.00 $3,008.00 1///&l / a i /1 . 2 ueuvery 6-8 weeks ARO Materials Total $4,685.00 -, y�y 3(00,0e City Clerk Use Only Finance Committee Approval Date J /V/ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 19,579.00 plus ext. shipping cost of $ 500.00 to pay for or purchase Pump repair parts with two Rotors, two Stators, and pump parts for #2 & 3 TAS pumps 1" A S Trtchs ,,— This purchase or expenditure is being made because: Pumps are worn and need replacement parts. Vendor selected for this purchase: MC2, Inc. LBids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: MC2, Inc. is rep. for these pump parts. Total cost including freight is $20,079.00. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: nSanitation: Bonds: ❑Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is autOle_ 1,Jrt2t (i ( Bert and the current available balance is (Project Code) $ 2407800700- 5 000 t f/c(OUC? ^ . L't DUO $ 4.7-92627 fib. `63 0- --- Respectfully submitted, ‘f 20(4 .21/kt,e taL0u7l a-ac,t-iG (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 02/e17/2016 19:01 402333'3663 MC2 INC F'AGE 01 / 112 Mc' Inc. 2320 S. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333 9660 • FAX (402) 333-9663 FAX ME 4 DA ll;: 2 4 -- ATrTN:_r�L� co.MPANY: h LJZ 2 LdV, 14•. A th ,2 FAX#: g19-2R/- 452� SUBJECT: »d1,E.465 . r5• FROM: Roger D. Gellhaus Total Number of Pages: / MESSAGE: l7,a,2r F7Df2 t�c�rnP. 4463G�G2G' A,�) o. -C74t -/ - '12,072,12S . - Ii4 '_°Q,4c-A = 2. •;4C34oLrQ _ 5 12)r2S . - ,33 4-1-' = Flo"8°. - 3 /r' 4Y' 4 8G- Sze - 5-174m2 %sus - rz. ,� •• 016 -- ycv s, 4 - .d4 ode 5 - RE= licw94 JayLas-5a Jz r ; mil - 4e..,xs• 1. MPG q 52 , Ge,4/z 2 . l2. r. — * J4z2 9.0 64 ,'922 -- by slae_r. Z. P6l>SF/ S'c Sc,PPOY s'. _ St c02. °0 iCr4 n 11�9°S -� 2 w•& . 4 / /7 ,YA7CS-4C 2 7t j7 SEAL. lelT 40S/ .aY2r f# UsEr 4221 c) -_ _ 5 421)(.66 6114 x 2 73 `31r 6-3Xs gg -71!)at,1/ J4t'2 AC'1 -.�Y lld�8 LEA s162852- 9 4-9" - • �,57 .av Ste,,.•Rc cAfi�'Pi^-G L r 14✓ 0 1r fl41) A1,4114 Ail'Y L>1..)4 s7z, v<' #c3 7; — T/I,g�Si f-P k E-Mail Address info@mc2h2o.com City Clerk Use Only Finance Committee Approval Date 7-1/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,728.89 plus est. shipping costs of $ to pay for or purchase 1 - Millerbernd streetlight pole This purchase or expenditure is being made because: Replace a pole damaged do to an accident on Franklin St. Vendor selected for this purchase: ❑X Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Waterloo, Iowa $1,728.89 Van Meter Waterloo, Iowa $1,774.63 Echo Cedar Falls, Iowa $1,799.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax ❑ Sewer Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-1720-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted 0,? //1w ItAt .am a6 (Signature Dept. ea or Designee) D e (Signatu a Finance Dept. Review) Date Sanitation (Project Code) $ -3-1789e-ea ,g0 $ -17, 17I3.7 %r Ushered goodies \forms\2016-February-Pre-auth-Crescent - 1 Millerbernd pole and arm - RU - $1,728.89.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3 71 //b City of Waterloo Expenditure. Pre -Authorization Request Form The Finance Cornmittee:of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,595.00 plus est. shipping costs of $ 115.10 to pay for or purchase 36" Hand Squeeze•Roll Applicator with air cylinder kit This purchase or expenditure is being made because: Roll on new stop sign faces. Vendor selected: for this purchase: n Bids or written quotes were taken on this purchase, as follows: Highway Handyman Products, Inc. TAPCO Eagan, MN $1,170.10 Milwaukee, WI $2,395.00 ▪ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund n Road Use Tax n Sewer ❑ Sanitation nX Bonds n Federal/other grants El Other (specify) This expenditure, is to be coded to the following budget line -item: 415-17-7120-2106 (Fund - Department - Activity..- Account Number) in which the budgeted amount is and the current available balance. is Respectfully submitted, f tre gnature Dept. H. ad or Designee) G Da(Signature Finance Dept. Review) Date (Project Code) $ 10,000.00 $ 9,618.58 e K:\shared goodies\forms\2016-February-Pre-auth-Highway Handyman - 36 inch hand squeeze roll applicator -air cylinder kit - GO Bond - $1,710.00.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/7/ 1. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,830.00 plus est. shipping costs of $ to pay for or purchase 200 - DG3 No Parking Signs This purchase or expenditure is being made because: Upgrade No Parking signs throughout the city. Vendor selected for this. purchase: ❑X Bids or written quotes were taken on this purchase, as follows: Newman Signs, Inc Hall Signs Iowa Prison Industries Jamestown, ND Bloomington, IN Anamosa, IA $3,830.00 $3,949.83 $4,420.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax I I Sewer ❑ Sanitation Federal/othergrants ❑ Other (specify) This expenditure is to.be.coded to the following budget line -item: 415-17-7120-2125 (Fund - Department- Activity -Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 10,000.00 $ 10,000.00 Respectfully submitted, /d' lJ J n?1/ji.F/ JI /a.Zu�t2Signature Dept. 1-1d or Designee) o (Signature Finance Dept. Review) Date K:\shared goodies \forms\2016-February-Pre-auth-Newman - 200 No Parking signs - GO Bond - $3,830.00.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/1h The Finance Committee ofthe 'City "Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,728.89 plus`est. shipping costs of $ to pay for or purchase 1 - Millerbernd'street'fight pole This purchase or expenditure is'being made because: Replace a pole damaged do to an accident on LaPorte Rd. Vendor selected for. thispurthase: n Bids or written'quoteswere.taken on this purchase, as follows- Crescent Electric Supply Waterloo, Iowa $1,728.89 Van Meter Waterloo, Iowa $1,774.63 Echo Cedar Falls, Iowa $1,799.00 Bids or quotes were°rtottaken on this purchase because: Prior CommitteeActions ,(Dates): Please check the following'box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer ❑ Sanitation, Bonds n..c.Federal/other ;grants Other (specify) This expenditure is;to..be-coded to the following budget line -item: 266-17-1720-11521 (FundDepartment -Activity -Account Number) in which the budgetedramount is and the current available `balance is Respectfully submitted, (Project Code) 31, 8987A0- 5,663.6o i 2 / 36, dAt , % iLtee / De(Signature ,am.& �- 2 5 /6 gnature Dept. He or Designee) Finance Dept. Review) Date K:\shared goodies \forms\2016-February-Pre-auth=Crescent-1 Millerbernd pole and arm -LaPorte Rd_ - RU - $1,728.89.xls (Mar 2010) Budget Amendment Descriptions for 3/7/2016 Finance Committee Meeting Agenda: 1. Approve the project budget for the MidAmerican Energy Plant Some Shade project, funded with a grant from the Iowa DNR in the amount of $7,262.50 and with funds from the sale of trees in the amount of $6,000.00 for a total project cost of $13,262.50, as submitted by Leisure Services. 2. Approve the project budget amendment for the Cedar Valley Youth Reads project to use $3,686 in revenue received in prior years that wasn't spent as of June 30, 2015 and donations of $20,375, for a total project cost of $24,061, as submitted by the Library. 3. Approve the project budget for the transfer of state grant funding in the amount of $816,807 from the commercial storm water lift station project to be used to fund a portion of the residential storm water lift station project, as submitted by Engineering. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 3/%// L Project Name (from page one) IA DNR - MidAmerican Energy Plant Some Shade #15 Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3712 Sale of Trees EXPENDITURES: 37 Leisure Service 010 37 4105 To be assigned by the Finance Dept. Project No. 3/7 Subproject No. 1 { l (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total 7,262.50 7,262.50 6,000.00 6,000.00 TOTALS $ 13,262.50 $ $ $ $ 13,262.50 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1536 Trees 1541 Cleaning Supplies 0.00 1,000.00 $ 1,000.00 12,262.50 12,262.50 TOTALS $ 13,262.50 $ - $ $ $ 13,262.50 (Signature Dept. H Date t�r�.il,02c id I",O<tu1 (Signature Finance Dept. Review) a-2��alto Date K:\shared goodies\forms\PSS Project Budget Workshee.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total IA DNR - MidAmerican Energy Plant Some Shade #15 Todd Derifield $ /3 26?2,s0 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes X No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name 2; Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the Finance Dept. Project No.r� Subproject No. PS i % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None Yes No ❑X ❑X This project is with the Iowa DNR and Mid -American Energy. Trees are offered for sale at $30.00 to customers of Mid -American Energy. IA DNR reimburses the City for the expense of the trees, plus an administrative fee. This will be the 15th time the City has participated in the Plant Some Shade project. Distribution date is May 5, 2016. Page 2 must be attached and signed. K:\shared goodies\forms\PSS Project Budget Workshee.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date /7hfo Project Name (from page one) IDED CDBG DRI-078 Residential Lift Stations Department No. project will be budgeted under 07 Activity No. project will be budgeted under 5300 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3373 Federal Pass-Thru IA 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept. Project No. 07LFT Subproject No. D078RES (Each column should only include amounts by fund) Fund: 290 Fund: Fund: Fund: Total 816,807.00 816,807.00 TOTALS $ 816,807.00 $ $ - $ $ 816,807.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 816,807.00 816,807.00 TOTALS $ 816,807.00 $ $ - $ $ 816,807.00 (,/LC-Laf�Le/L_ 3-2-,g0/(a (Sig ature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget_Lift Station Res D078\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name IDED CDBG DRI-078 Residential Lift Stations City Contract No. Project Manager Project Budget Total 836 Jamie Knutson $ 816,807.00 1. How will this project be funded? A. Federal Grant Yes No To be assigned by the Finance Dept. Project No. 07LFT Subproject No. D078RES CFDA # 14.228 % Paid by federal grant 100.00% Grant Name IDED Disaster Recovery Infrastructure Grant Agreement Number 08-DRI-078 B. State Grant Yes No Grant Name C. City Match D. Other Entities Yes Name Source of Funding No % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This is the remaining grant funds not used for the commerical lift stations under grant #08-DRI-078 to be used for the residential lift stations. Done None 0 ❑ Yes No ❑ ❑X El ❑X ❑ 0 ❑ 0 ❑ 0 ❑ 0 L I El Page 2 must be attached and signed. K:\shared goodies \forms\Project Budget_Lift Station Res D078\Page 1 All Projects (Mar 2010) Completed forms should be routed directly to the Finance Dept. City of Waterloo Line -Item Budget Amendment Request Form FINANCE DEPT. ONLY Financ Co ittee approval required? YES NO If so, date approved: 3/7// L The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Library Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount .l4d Dept Activity Acct # Acct Name Proj Code Amount 010 33 3160 3000 cash on hand 33GFT.CVYR 3,686.001✓0.0 33 3160 1320 semi -pro services 33GFT.CVYR 23,557.00 010 33 3160 3720 donation 33GFT.CVYR 20,375.00 010 33 3160 1353 printing 33GFT.CVYR 100.00 010 33 3160 1543 lib supplies 33GFT.CVYR 404.00 TOTAL $24,061.00 This amendment is being requested because: to amend for CeValley's Youth Read with ex.ected reimbursement 50/50 from CFPL 34, TOTAL $24,061.00 Prior Committee Actions (Dates): /in(YA (Signature Dept. Held or Designee) 9j Ig.18040 Date Gzu.4ouY) (Signature Finance Dept. Review) Date Date Posted (Finance Dept.)