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HomeMy WebLinkAboutMinutes-Finance Committee-4/20/2020 FINANCE COMMITTEE April 20, 2020 5:10 P.M. Harold E. Getty Council Chambers Members present: Vice Chairperson Pat Morrissey,Margaret Klein,and Chairperson Sharon Juon joined the meeting by telephone. Moved by Morrissey seconded by Klein that the Agenda, as proposed,be approved. Voice vote- Ayes: Three. Motion carried. Moved by Morrissey seconded by Klein that the Minutes of April 13, 2020, as proposed, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Klein seconded by Morrissey that the request for the following travel requests, be approved. Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed Officers Lamere, Law, Field Training.Solutions Waterloo, April 20-22,2020 $2,065 Mrzljak,Nicholls, FTO Basic School IA Nichols, Roberts and Sears Officers Aitchison, Iowa Law Enforcement Johnston, April 27 - August $27,450 Bonwell and Kramer Academy Basic Officer IA 14, 2020 Certification Voice vote -Ayes: Three. Motion carried. Mrs. Juon questioned the status of the pre-authorization for the Airport marketing that was to be on this agenda. Michelle Weidner, Chief Financial Officer, commented that after discussion with the Airport Director she learned that the grant would not expire right away, so the pre-authorization will not come back before council until the market conditions change. Moved by Morrissey seconded by Juon that the request for the following pre-authorizations to expend over$1,000.00, be approved. Pre-Authorizations to Expend over$1,000.00 Dept. Arno ntt-I+Est. Expenditure Building $4,950 Asbestos Inspection at Five Sullivan Brothers Convention Department Center. Convention $4,597.16 + Various food and beverage service items. Center $99 S/H Convention $28,589.10+ Catering warming cabinets and various food and beverage Center $1,171.05 S/H service items. Convention $7,769 Hobart Legacy BL300 30 quart commercial floor mixer. Center Convention $5,267.06 Kitchen and storage shelving. Center Convention $15,600.20 + Additional pipe and drape, skirting, and expo tables. Center $1,194.17 S/H Police $4,876.76 Professional liability insurance for Tri-County Drug Task Force. Finance Committee April 20, 2020 Page 2 Police $15,650 + GOI - Decon zone sanitizing system. $917.54 S/H Police $1,763.49 Transcription dubbing for criminal investigations. Sewer $1,850 Annual inspection of elevator. Sewer $5,836 Repair kit for lagoon blower. Sewer $2,461.30 (10) Conference room chairs. Traffic $5,364.24 (56) Delco Voyager Marine/RV dual-purpose batteries. Voice vote -Ayes: Three. Motion carried. Moved by Morrissey seconded by Klein that the project budget amendment for the Organized Crime Drug Enforcement Task Force in the amount of$7,500,with federal revenue passed through the State of Iowa to be used for overtime, as submitted by the Police Department, be approved. Voice vote -Ayes: Three. Motion carried. Moved by Morrissey seconded by Klein that the project budget amendment for the Waterloo Police Department Forfeitures project to spend $65,000 additional revenue received, as submitted by the Police Department, be approved. Voice vote -Ayes: Three. Motion carried. Moved by Morrissey seconded by Klein that the project budget amendment for the Waterloo Police Department Forfeitures project to spend$25,000 additional revenue received, as submitted by the Police Department,be approved. Voice vote-Ayes: Three. Motion carried. Mrs. Juon asked if all of the budget amendments are revenue based. Michelle Weidner confirmed. Discussion of changes to the structure and content of the Finance Committee. Mrs.Juon commented that she and Michelle Weidner have had lengthy discussions on what would work best and what their preferences are. The recommendations are that pre-authorizations change from $1,000 to $5,000 and that travel requests, refund requests and bills payment, all remain the same. Mr. Morrissey commented that he does not have an issue with the last three,but would prefer that any change to the pre-authorization begin at $2,500 rather than moving directly to $5,000. Mrs. Klein commented that the travel requests should increase to $1,000 or more since travel has already been budgeted. Mrs.Juon commented that she wants to maintain the ability to question the staff's travel decisions. Michelle Weidner commented that there would be very few travel requests at or over $1,000 per person and explained how departments are currently able to move money between line items to cover various expenses. She then requested further clarification from Mrs. Klein on how she would define budgeted travel. Mr. Boesen commented he is in favor of the pre-authorizations increasing. He stated that$100 on a travel request is ridiculous and it just puts additional burden on the department heads. He stated that if any line item amendments are required to cover the cost of travel,then that is when'council should be able to question the travel request. Mrs. Juon questioned if Mr. Boesen recommends a particular dollar amount for travel requests. Mr. Boesen commented that he is comfortable starting at $500 and moving it to $1,0,00 at a later time. Mr. Morrissey commented that he does not support increasing travel thresholds. Finance Committee April 20, 2020 Page 3 Mayor Hart asked that the committee take up the discussion at the next Finance Committee meeting. Mrs. Juon commented that this discussion would be continued at the next Finance Committee meeting. Moved by Morrissey seconded by Klein that a refund request in the amount of$136.40 for garbage collection fees billed in error on a property located at 3827 Trent Lane, be approved. Voice vote -Ayes: Three. Motion carried. Moved by Klein seconded by Morrissey that Bills Payment, as contained in Accounts Payable Invoice Report, dated April 20, 2020, in the amount of$2,415,485.67 be received, placed on file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion carried. With no further business before the committee,it was moved by Morrissey seconded by Klein that the meeting be adjourned at 5:36 p.m. Voice vote -Ayes: Three. Motion carried. )WA k& 'Kelley Fe hle City Clerk