HomeMy WebLinkAboutMinutes-Finance Committee-4/13/2020 FINANCE COMMITTEE
April 13, 2020
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Pat Morrissey,Margaret Klein,and Chairperson Sharon Juon
joined the meeting by telephone.
Moved by Morrissey seconded by Klein that the Agenda, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the Minutes of April 6, 2020, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Mrs. Juon commented that at the last work session meeting held on April 6, 2020, council
discussed changes to the structure and content of the Finance Committee. The matter will be
placed on the April 20,2020 finance agenda and she encourages all council members to participate
if possible, or provide their thoughts in advance so any concerns can be considered.
Moved by Klein seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
Lt. Duncan and WPD PATCtech Digital Forensic Waterloo, IA April 20-24, $349
Investigations Division Webinar 2020
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the request for the following pre-authorizations to
expend over$1,000.00, be approved.
Pre-Authorizations to Expend over$1,000.00
Dept. Amount I+Est. Expenditure
Airport $25,000 For various marketing programs including radio,
news rint, etc.,to promote the airport and airline.
Convention $12,313.80 + Various banquet table service items.
Center $317 S/H
Convention $18,167.09+ Glassware and storage racks.
Center $538.35 S/H
Convention S23,248 + Metal swirl rolling buffet tables and cocktail tables.
Center $1,350 S/H
Convention $44,752.68 + Buffet service ware.
Center $1,331.67 S/H
MIS $1,844.84 Adobe Creative Cloud licensing renewal.
Police $1,816.96 + Panel base conference table for Police Department.
$250 S/H
Sewer $18,921 (1) Strikeforce TPC2K Tamper Plate and (1) Strikeforce
SFB 1500 Breaker for the 2020 backhoe.
Street $24,070 (10) Complete pre-wet systems (tanks and pumps) for
snow trucks.
Street $11,457 (1) 10 ft. dump box for snow truck#193B03.
Street $11,457 (1) 10 ft. dump box for snow truck#193B04.
Finance Committee
April 13, 2020
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Street $11,457 (1) 10 ft. dump box for snow truck#1931309.
Street $24,145 (1) Stainless steel V-body spreader with dual auger for
tandem truck#191001.
Street $24,145 (1) Stainless steel V-body spreader with dual auger for
tandem truck#191104.
Street $1,080 (1) 5100EX with cables to update dated 5100.
Traffic NTE$7,500 (400)bags of reflectorizing spheres (glass beads)to be
used in annual painting/striping pro'ect.
Traffic $3,332.25 Film, sheeting and transfer tape.
Mrs. Juon questioned why the airport is spending money on advertising when travel is not advised
during a pandemic.
Keith Kaspari, Airport Director, explained that these are grant funds that need to be spent by the
end of the fiscal year and explained that it is his intention to advertise aggressively once travel
restrictions are lifted.
Michelle Weidner, Chief Financial Officer, commented that the pre-authorization might need to
be revised to clarify the use of grant funds.
Moved by Morrissey seconded by Klein to postpone item number two,until April 20,2020. Voice
vote - Ayes: Three. Motion carried.
On the original motion with the exception of item number two. Voice vote-Ayes: Three. Motion
carried.
Moved by Klein seconded by Morrissey that a refund request in the amount of$413 for garbage
collection fees billed in error on a property located at 1723 Robin Road, be approved. Voice vote
-Ayes: Three. Motion carried.
Moved by Klein seconded by Morrissey that Bills Payment, as contained in Accounts Payable
Invoice Report, dated April 13, 2020, in the amount of$2,927,950.65 be received, placed on file
and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion
carried.
With no further business before the committee,it was moved by Morrissey seconded by Klein that
the meeting be adjourned at 5:26 p.m. Voice vote -Ayes: Three. Motion carried.
elley Fe hle
City Clerk