HomeMy WebLinkAboutMinutes-Finance Committee-4/27/2020 FINANCE COMMITTEE
April 27, 2020
5:10 P.M.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Pat Morrissey,Margaret Klein,and Chairperson Sharon Juon
joined the meeting by telephone.
Moved by Morrissey seconded by Klein that the Agenda, as proposed,be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the Minutes of April 20, 2020, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Klein seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Name &Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
Officer Wertz Driving Instructor Newton, IA May 12, $200
Recertification 12020
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the request for the following pre-authorizations to
expend over$1,000.00,be approved.
Pre-Authorizations to Expend over$1,000.00
Dept. Amount+ Expenditure
Est. S/H
Building Department $2,125 Pressure testing of equipment and piping systems for
leak detection at Gates Pool.
Building Department $3,450 Proposal for geotechnical engineering services for the
proposed Five Sullivan Brothers renovation and
expansion.
Fire $1,785 One year preventative maintenance service contract
for 7 Zoll X Series cardiac monitor/defibrillators.
Leisure Services $2,600 Geotechnical evaluation at Greenbelt Lake on Martin
Road.
Police $3,025 Clean and disinfect all areas and rooms of the Police
Department.
Sewer $3,248.28 (1) Lumec decorative pole for the 10th Street Bike
Trail.
Sewer $63464.08 + East pump#4 power and sensor cables.
$250 S/H
Sewer $17,868.12+ Easton pump#4 rebuild.
$350 S/H
Mr. Boesen requested an overview of item 6.
Major Joe Leibold commented that this is a baseline clean and that it may need to be repeated in
the future.
Voice vote- Ayes: Three. Motion carried.
Finance Committee
April 27, 2020
Page 2
Moved by Morrissey seconded by Klein that the project budget amendment for the Leisure
Services Memorial Gift Project to budget to spend donations received in prior years in the amount
of$4,700, as submitted by Leisure Services, be approved. Voice vote - Ayes: Three. Motion
carried.
Moved by Morrissey seconded by Klein that the project budget amendment for the Leisure
Services Project Plant Some Shade project to spend$1,700 in donations received during the current
year and donations received in prior years in the amount of$28,952.29, as submitted by Leisure
Services, be approved. Voice vote-Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the project budget for the FY2021 E. Shaulis Rd.
Trail Extension Phase II project, funded 80%with federal funds passed through the State of Iowa
in the amount of$474,000 and matched with$150,000 in bond funds,as submitted by Engineering,
be approved. Voice vote -Ayes: Three. Motion carried.
Mr. Morrissey requested clarification of the percentages.
Michelle Weidner, Chief Financial Officer,provided an explanation.
Moved by Morrissey seconded by Klein that the budget amendment for the Waterloo Housing
Authority to use contingency funds in the amount of$2,100 for the Voucher Choice program and
in the amount of$3,500 for Ridgeway Towers, as submitted by Housing,be approved. Voice vote
-Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the budget amendment for the Waterloo Housing
Authority to use contingency funds in the amount of$2,100 for the Voucher Choice program and
in the amount of$3,500 for Ridgeway Towers,as submitted by Housing,be approved. Voice vote
-Ayes: Three. Motion carried.
Discussion of changes to the structure and content of the Finance Committee.
157741 -Juon/Morrissey
Motion that the Finance Committee recommends that the pre-authorizations change to $2,500,
travel remains at $100, garbage refunds remain the same, and that the recommendation be
forwarded to a work session with the full council, with the addition that the travel policy be
forwarded to the full council prior to that work session. Voice vote-Ayes: Three. Motion carried.
Moved by Juon, seconded by Morrissey, that Bills Payment, as contained in Accounts Payable
Invoice Report, dated April 27, 2020, in the amount of$3,274,139.96, be received, placed on file
and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Morrissey seconded by Klein that
the meeting be adjourned at 5:22 p.m. Voice vote -Ayes: Three. Motion carried.
elley Fe hle
City Cler