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HomeMy WebLinkAboutApproved Documents - 5/11/2020City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee LC/i Approval Date I ( / I� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 5,750.00 plus est. shipping costs of $ N/A to pay for or purchase Photographic documentation of art from the permanent collection including photo shoot and post production. Project is funded by a private restricted contribution. This purchase or expenditure is being made because: High definition digital photos are required for collection records, to create a publicly - accessible database, and to support scholarship and promote the collection. Vendor selected for this purchase: Applied Graphic Photography n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: The vendor recently completed similar photography work for WCA and is familiar with the protocols for the project. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer Sanitation nBonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: ;WC 010-26-4265-1319 Professional Services FELCH2O (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 40,000.00 r $ 40,000.00 V Respectfully sub d, 5/ Li /Z© ( ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\grier pre-auth (Mar 2010) Clty Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,320.00 plus est. shipping costs of $ 195.00 to pay for or purchase antibacterial force wipes and dispensers for weight room and cardio equipment cleaning This purchase or expenditure is being made because: the SportsPlex will need to be able to clean equipment more freaently after a person uses it for working out due to the COVID-19 pandemic. Vendor selected for this purchase: Push Pedal Pull (Cedar Rapids, IA) Jx( Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Push Pedal Pull is the company that has supplied the SportsPlex with wipes like this in the past. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: L General Fund Bonds u Road Use Tax J Sewer Federal/other grants L_ Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 010-37-4180 1541 37SPLX.OPER (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) 28,000.00 7,432.00 /- / i %%-t t_en gna ure Dept. Head, .designee) Date (Si at a Finance Dept. Review) Date K:\shared goodies\forms\2020 Antibacterial Wipes for Cardio Equipment.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date �l V / Z� �a The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,925.00 plus est. shipping costs of $ to pay for or purchase Laserfiche software migration for Police Department server. This purchase or expenditure is being made because: migrating Laserfiche software from one older server to a new server. Vendor selected for this purchase: Gordon Flesch Company Inc ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Gordon Flesch Company is contracted for the Police Department Laserfiche maintenance. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-1100-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re ectfully submitte (Project Code) $ 704 c/4, 6 ( JOdture D { FI v,5-6 1--e-b �(�l�c �F�/ 6 5 usv p . ea• or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committeer Approval Date 7 /(I /LAf Z- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 950.00 plus est. shipping costs of $ 319.54 to pay for or purchase seven step work ladder with thirty six inch safety platform This purchase or expenditure is being made because: this ladder will be used by the Property Section for storing and retrieving evidence from shelving units. Vendor selected for this purchase: Uline x Bids or written quotes were taken on this purchase, as follows: Uline $1269.54 Grainger $1431.40 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 417-11-1100-2152 Vehicle impound storage (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) 000 $ As;546% Respectfully submitted, 0,04_ cs-Dcza (Signatur' Dept. Head or Designee) Date (Sigerature Finance Dept. Review) Date K:\shared goodies \forms\Strorage Ladder.xlsx (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date L-1t(72Z`) The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Inspections Department to expend $ 3,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Fire Alarm/Suppresion System Plans Review - 600 Park Lane Friendship Village Vendor selected for this purchase: Lund Fire Protection ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: City of Waterloo has a contract with Lund Fire Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010--22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ ��S"ci10 g4 L/& /4)J .Psi /L Date ( iS griature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 2,737.25 plus est. shipping costs of $ 400.00 to pay for or purchase 11 sets of various sizes of aluminum sign blanks This purchase or expenditure is being made because: To replace, upgrade and fabricate new signs throughout the City and for various departments. Vendor selected for this purchase: Newman Signs X Bids or written quotes were taken on this purchase, as follows: Newman Signs, Inc. Jamestown, North Dakota Iowa Prison Industries Anamosa, Iowa $2,727.25 $4, 310.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer n Sanitation XI Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 419-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 15,000.00 ` (Signature Dept. I-tead or Designee) ° Jate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-April-Expenditure Pre -Authorization - Newman -Traffic - Sign Blanks - 419-17-7210-2125- $2,737.25+shipping.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date t I ' I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 12,024.28 plus est. shipping costs of $ 114.20 to pay for or purchase Chain, Hose Assembly and Clutch Assembly for Unit#190805 This purchase or expenditure is being made because: To repair older Sno-Go Unit #190805 (Only vendor locally to supply parts for older unit) Vendor selected for this purchase: MacQueen Equipment X Bids or written quotes were taken on this purchase, as follows: MacQueen Equipment Ankeny, IA $12,024.28 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res.ectfully submitted, J 0 4 (Signature Dept. -a. or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-April-Pre-Auth-MacQueen - Clutch, Hose for #190805-old SnoGo -Garage -Street-010 -18-7155-1571 $12,024.28 + 114.20 SH.xls (Mar 2010) (Project Code) $ 35gooa y1 $ (bf,110 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,366.00 plus est. shipping costs of $ to pay for or purchase 2020-21 Lenel software upgrade for Airport door access system. City Clerk Use Only Finance Committee Approval Date '' 1/ t / ao Ze.`. This purchase or expenditure is being made because: software needs to be updated annually. Vendor selected for this purchase: CEC n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: CEC is the sole vendor for Lenel software support. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer n Sanitation Bonds pi Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700 2-1OC /5 (Fund - Department - Activity - Account Number) whic the budgeted amount is current available balance is (Signature Dept. or Designee) • Date (Signs ure Finance Dept. Review) Date (Project Code) $ &20-89- ('✓ Co (a $ 6 ,928-00 / 3 ( ( K:\shared goodies\forms\CEC Lenel Upgrade.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Cymmittee approval required? YES NO S/il /2.-c),-ei If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 20 submitted by the POLICE Department: 4,1C4 /!JL EXPENSES/REVENUE 7iJCIe4S-4 8 6 DE EXPENDITURES (INCREASE REVENUE) IPdt?RCASE CXP[ NDITURES (D€CRE 8E REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010-11 1160 1390 Other Contractual Servi 11 PRO ATE 500,000.00 t 10 11 1160 3580 City ATE Citations 11 PRO ATE 500,000.00 TOTAL $500,000.00 TOTAL This amendment is being requested because: This is to conform with the City's budget line item control policy. This is to correct the GATSO City ATE citation lines. $500,000.00 Prior Committee Actions (Dates): ad- /1[� (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\cs budget amend req form (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total CARES Provider Relief Fund 12 1412 $ 42,857.90 1. How will this project be funded? A. Federal Grant Yes Grant Name No CFDA # HHS-CARES Provider Relief Fund B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes No Name 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the Finance Dept., Project No. Subproject No., % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The CARES Act provides relief funds to healthcare provoders on the front lines of the coronavirus response. As a helathcare provider we received a grant in the amount of $42,87.90 to be used to prevent and preapare for the coronavirus. WFR will purchase specialized equipment to decontaminate our ambulances. Done None ❑ Yes No ❑ ❑X ❑ ❑ ❑ ❑ ❑ ❑X ❑ 0 ❑ ❑ El 0 Page 2 must be attached and signed. K:\shared goodies\forms\CARES Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date /I I /1-e 2 Project Name (from page one) CARES Provider Relief Fund Department No. project will be budgeted under 12 Activity No. project will be budgeted under 1412 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: _1412 Fund: Fund: Fund: Total 42,857.90 42,857.90 TOTALS $ 42,857.90 $ $ - $ - $ 42,857.90 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc Equipment Purchases 42,857.90 42,857.90 TOTALS $ 42,857.90 $ (Signature Dept. Head) Date $ $ $ 42,857.90 (J� 6=t5 =.2-2) (Signature Finance Dept. Review) Date K:\shared goodies\forms\CARES Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Waterloo Police Department COVID-19 Response Project City Contract No. Project Manager Project Budget Total 2020-VD-BX-0254 Mayor Hart $ 190,086.00 1. How will this project be funded? A. Federal Grant Yes x No Grant Name COVID B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes Name No CFDA # 16.034 % Paid by federal grant Grant Agreement Number 2. Attach copies of any grant agreements that will fund the project (REQUIRED) % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 100.00% 0.00% Done None ❑x ❑ Yes No 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will use these funds for supplies needed and overtime incurred due the COVID-19 pandemic. Page 2 must be attached and signed. K:\shared goodies\forms\COVID Project Budget sheets (002).xlsx\COVID PG1 (2) (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date C/11 /�zc5 Project Name (from page one) Waterloo Police Department COVID-19 Response Project Department No. project will be budgeted under 11GRT Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3721 Service Charges 3750 Sale of Bonds 3873 Reimburse for services 3800 Misc. Rev. 3900 Seized Property EXPENDITURES: Fund: (Each column should only include amounts by fund) 1150 Fund: 1160 Fund: Fund: Total 190,086.00 190,086.00 TOTALS $ 190,086.00 $ $ - $ 190,086.00 1111 Salaries - Regular $ - 1114 Overtime 20,000.00 20,000.00 1319 Other Professional Services 6,400.00 6,400.00 1345 Travel -City Business 5,040.00 5,040.00 1375 Auto Equip Repair & Maint 6,120.00 6,120.00 1555 Minor Equipment 225.00 225.00 1573 Safety & Protective Equip 53,772.00 - 53,772.00 2110 Machinery & Equipment 98,529.00 98,529.00 TOTALS $ 190,086.00 $ - $ $ $ 190,086.00 Clia041/147 bS -t�(�Le/,e 6.1l�r,7 66, .2o (Sigre Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\COVID Project Budget sheets.xlsx\COVID PG2 (2) (Mar 2010) Completed forms .should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance committee approval required? YES NO ��(( /2.452.0 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 100 03 8980 3755 Refunding Bonds 3,990,000.00 100 03 8980 2210 Principal 6,230,000.00 100 03 9050 6050 Transfer In 2,405,000.00 100 03 8980 2211 Interest 105,708.00 100 03 8980 1750 Debt Svc Exp 59,292.00 520 14 8980 3755 Refunding Bonds 2,405,000.00 520 14 9050 2700 Transfer Out 2,371,69,1;00 520 14 8980 3751 Bond Premium 4,000.00 520 14 8980 1750 Debt Svc 37,309.00 TOTAL This amendment is being requested because: To budget for refundiing bond issues. $8,804,000.00 TOTAL $8,804,000.00 Prior Committee Actions (Dates): V4f NX-(-124/i/1 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Kishared goodiestforms\Bdgt Amd Refunding Bonds FYE2020.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance ommittee approval required? YES NO If so, date approved: (I t (2.0 "2-6 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 100 03 8980 3755 Refunding Bonds 680,000.00 100 03 8980 2210 Principal 2,225,000.00 100 03 9050 6050 Transfer In 1,600,000.00 100 03 8980 2211 Interest 35,000.00 100 03 8980 1750 Debt Svc Exp 20,000.00 520 14 8980 3755 Refunding Bonds 1,625,000.00 520 14 9050 2700 Transfer Out 1,600,000.00 520 14 8980 3751 Bond Premium 520 14 8980 1750 Debt Svc Exp 25,000.00 TOTAL This amendment is being requested because: To budget for anticipated refundiing bond issues. $3,905,000.00 TOTAL $3,905,000.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) 5-b-2v7-) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\shared goodies \forms\Bdgt Amd Refunding Bonds FYE2020.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance ommittee approval required? YES NO/t( / 2-0 If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount ' Fund Dept Activity Acct # Acct Name Proj Code Amount 010 03 8950 3625 Ins Refunds 1,383,000.00 010 03 8950 1368 Medical Claims 1,383,000.00 010 03 8950 3828 Retiree Contr 60,000.00 010 03 8950 1368 60,000.00 TOTAL $1,443,000.00 This amendment is being requested because: To budget for stop loss refunds received and ncreased retiree contributoins received. TOTAL $1,443,000.00 Prior Committee Actions (Dates): yh.eft. .L.iiL . /Ai Lc-o2..s-,,4.--.. (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\shared goodies\forms\Bdgt Amd Helath Ins 2020.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO If so, date approved: 5 / I I / Lo 7 a City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 101 3000 50,000.00 101 08 6270 1795 Rebates 50,000.00 TOTAL This amendment is being requested because: To budget for additional anticipated rebates. $50,000.00 TOTAL $50,000.00 Prior Committee Actions (Dates): 7°i�/�! 'c i, fee (Signature Dept. Head or Designee) 5S d Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\shared goodies\forms\Bdgt Amd TIF Rebates 2020.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance g6mmittee approval required? YES ✓ NO 7 /�/I /2—k3 Use, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 525 15 5400 3721 Service Charges 470,000.00 525 15 5400 1390 Recycling Expense 470,000.00 TOTAL $470,000.00 TOTAL This amendment is being requested because: To budget for increased expenses for the new recycling program which will hopefully be covered with additional fees. $470,000.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) S8:iflao Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K.shared goodieslforms\Bdget Amd Solid Waste Recycling YE20.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO S If so, date approved: ` I t f� Z`S City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the City Clerk Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010-03-8900-3000 Cash on Hand 355,714.00 010-03-8900-1359 Claims, Contingencies, Judgements 189,175.00 010-03-8900-1361 Real Property 38,269.00 010-03-8900-1364 Tort 128,270.00 TOTAL This amendment is being requested because: Premiums and claims higher than budgeted amount $355,714.00 TOTAL $355,714.00 Prior Committee Actions (Dates): nature Dept. Head or Designee) 5.- "cam Qi.ek.1,,6 . `q L!t Aidt/-// -8 02-J Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Klusers\shared goodies\forms\Budget Amendment -Insurance 5-8-2020.xts (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance mmittee approval required? YES NO 2-6 If so, date approved: 570 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Engineering Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 205 Reserves 4500,000.00 205-07-7500-2165 500,000.00 . TOTAL 00,000.00 TOTAL 00,000.00 This amendment is being requested because: Expecting to do more construction this spring with good weather. FY18 Recon (944) and FY 19 Recon (965) did not get completed until FY 20. FY2019 came in $944,027.34 under budget because cosntruction was not completed. Need some of the unused FY19 funds to cover FY 20. Prior Committee Actions (Dates): IA — � Q7 (Signature D€p[.. lad or Designee) Date Aral././r. /.i2i Mic4 " AO go (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Klshared goodieslforms\Budget Amendment Request Form.xlsx (Apr 2003)