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Home My WebLink About02/22/2016FINANCE COMMITTEE February 22, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson David Jones Bruce Jacobs Roll Call: Approval of Agenda Approval of Minutes of February 15, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Paul Hiding, Leisure Services Director Class/Meeting: Iowa Park and Recreation Association Conference Destination: Council Bluffs, IA Dates: March 28-31, 2016 Amount not to exceed: $594.04 2. Danielle Rohret, Project Specialist Class/Meeting: HOME Basics Course Destination: Austin, TX Dates: April 8-16, 2016 Amount not to exceed: $2,360.00 3. Director Trelka Class/Meeting: 2016 Iowa Police Chiefs Conference Destination: Coralville, IA Dates: May 17-20, 2016 Amount not to exceed: $750.00 4. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $20,000.00 Expenditure: Electrical work for all city -owned properties. Clerk's Office Amount and Estimated S/H: $8,398.00 Expenditure: Annual service Attendance Enterprise Software (time clock) for 4/1/16 - 3/31/17. Leisure Services Amount and Estimated S/H: $5,422.00 Expenditure: Electrical service upgrade at Straub Fields. Page 1 of 167 Public Works Amount and Estimated S/H: $2,420.00 Expenditure: Service Software Annual Maintenance. Sewer Department Amount and Estimated S/H: $2,876.00 Expenditure: Materials and labor for adjustment and repair of three digester boilers, on four service dates. Young Arena Amount and Estimated S/H: $5,028.50 Expenditure: Tnstaf horn/strobe & speaker/strobe units; hook up dampers; testing of system per Fire Marshall. BILLS PAYMENT 5. February 22, 2016 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 167 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED Old '7'tKir_ 040 BUDGETED 3 SOU' EXPENDED YTD '(> `1- THIS REQUEST 6.941a - LEFT AFTER THIS REQUESTa DATE ;Ay," 2-(7 /hG Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Paul Huting, Leisure Services Director DATE: March 28-31 NAME OF CLASS / MEETING: Iowa Park and Recreation Association Conference DEPARTURE DATE: 3/28/2016 DESTINATION: Council Bluffs, IA DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: 3/28-31/2016 RETURN DATE: 3/31/2016 PURPOSE OF TRAVEL: To attend the Iowa Park and Recreation Association Spring Conference. We will host this conference in Waterloo next spring, so we need to be represented. I will present an educational session and chair the awards banquet in Council Bluffs. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ NA YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: 299.04 LODGING TAXI 50.00 MEALS PARKING 225.00 REGISTRATION AIRFARE 20.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 594.04 BUDGET LINE ITEM: 010-4100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DE' ARTMENT HEAD I APPROVE THIS TRAVEL REQUEST t J Li CurltT MAYOR a0� �1� �f� z/>`k DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 IPRA 2016 Conference Delegate Registration I.Iowa Park & Recreation Association Offic... Page 1 of 2 Home Aquatics Education IPRA 2016 Conference Delegate Registration If paying by check Mail with payment to: Iowa Parks & Recreation Association Attn: Spring Conference 1534 Penrose Street Grinnell IA 50112.1203 `e INCLUDES ONE YEAR IPRA MEMBERSHIP Jobs Board Usemame _.Password Contact Rapt Password? Lag In Membership Annual Spring Conference Participants Name 4,, Participants Title a Participant's Organization a4t Professional Full Package (Early Bird Exp 03/14/2016) Professional Late Full Packages (after 03/14/2016) Professional Tuesday Only Professional Wedneday Only Professional Thursday Only Student All Days Student One Day Only Special Fees - Institutes, Workshop, & Events Extra Tickets Included in Professional Full Package List Golf Partner (if any) Paul Huting Director of Leisure Services City of Waterloo, Iowa IPRA Member ($210) 0 Non -Member ($355)* ❑ IPRA Member (5260) 0 Non -Member ($405)• ❑ IPRA Member($125) ❑ Non-Member($270)* ❑ IPRA Member ($125) ❑ Non -Member ($270)* ❑ IPRA Member ($60) ❑ Non -Member ($220)* ❑ IPRA Member ($45) ❑ Non -Member ($50) ❑ IPRA Member ($20) 0 Non -Member ($20) ❑ Golf Outing ($50) m Wednesday - Parks 1 Kerrey Bridge I Stadium ($15) ❑ Wednesday - Art 1 Unique Signage I Sports Complex ($15) 0 Thursday AM -Aquatic CEU Workshop (540) ❑ Tuesday Luncheon ($20) ❑ Wednesday Best of the Best Banquet ($35) ❑ Monday Social ($15) ❑ Tuesday Social ($15) t indicates a required field. Payment Information Cost $225.00 Payment Type */ By Invoice v Billing Information (Address must match with address on credit card statement) First Name s' Last Name 4 Address Paul Huting 11101 Campbell Avenue City 4 IWaterloo State tJ, 'Iowa Zip Code 4 vI 50701 SpringHill Suites Council Bluffs 3216 Plaza View Dr : Council Bluffs, Iowa 51501 USA 1-712-256-6500 Plan Your Stay Hotel Website Map & Directions Reservation Confirmation: 91823807 For PAUL HUTING CHECK -IN DATE Monday, March 28, 2016 CHECK -IN TIME 03:00 PM Modify your reservation Dear PAUL HUTING, CHECK-OUT DATE Thursday, March 31, 2016 CHECK-ourTIME 12:00 PM Cancel your reservation We are pleased to confirm your reservation with SpringHill Suites Council Bluffs. Monday, March 28, 2016-Thursday, March 31, 2016 Govt/military rate, federal government ID required ESTIMATED GOVERNMENT TAXES & FEES Total for stay (for all rooms) Other Charges 'Complimentary on -site parking 3 nights 89.00 USD 10.68 USD 299.04 USD K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Danielle Rohret, Project Specialist NAME OF CLASS / MEETING: HOME Basics Course DEPARTURE DATE: April 8, 2016 FINANCE DEPT. STAFF ONLY LINE ITEM USED a{ `p{ � j32 578.'V / iV FY :X)/(BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 20d0'- a3toc) /3t6 3 DATE 2 '—' QI -/% - , 0/6 Original - Clerk/Finance Co. - De•artment DATE: February 9, 2016 PURPOSE OF TRAVEL/TRAINING DESTINATION: Austin, Texas DEPARTURE POINT IF NOT WATERLOO: Cedar Rapids, Iowa RETURN DATE: April 16, 2016 DATE(S) OF MEETING: April 13-April 15 National Community Development Association HOME Basics Course tad) /(JCL6(.4 6S s cW?4 vrke✓I-7 kr 70) ^ Qd6S Fo/Z 71(Z1S6 4/if Co/oVeli L3C ?Rib 2v L'r77 5 /0, // -ra rqs PA-z,o ?z,z ,1..fixe,Y. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X COST $ YES NO CITY VEHICLE X AIRFARE X PRIVATE VEHICLE DEPARTING FROM: CID ESTIMATE OF COST: $990 $220 $300 $60 LODGING MEALS REGISTRATION MILEAGE/FUEL $80 $60 $600 $50 baggage TOTAL FOR ALL: $ 2,360 TAXI PARKING AIRFARE MISC/TOLLS 224-32-5850-1346 BUDGET LINE ITEM: BG14H.0001 x YES NO X YES NO TOTAL: $ GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES PUB AND IS NECESSARY AND BENEFIC CITY OF WATERLOO DEPARTM EAD POSE E I APPROVE THIS TRAVEL REQUEST at 0/Y - MAYOR b°I CD DATE DATE 71z v//L DA National Community Development Association REGISTRATION/PAYMENT Early Registration (register by March 1, 2016) Members: $300 Non -Members: $400 Payment Deadline: March 18, 2016; Payment received after this date will incur a $so late fee General Registration (March 2- April 13, 2016) Members: $400 Non -Members: $500 Payment Deadline: April 13, 2016; Payment received after this date will incur a $501ate fee To register go to http://ncdaonline.org/HOME.asp You will have the option to pay by credit card or receive an invoice. QUESTIONS? Contact Steve Gartrell at sgartrell{a ncdaonline.org TRAINING SITE The training will be held at the Neighborhood Housing and Community Development Division located at 1000 E. 11th Street, Suite 400A, Austin, TX 78702. Please arrive a few minutes early on the first day of the training for registration purposes. PARKING Parking is available on the north side of the building. From east 11th Street, turn north on Waller Street to pull into the parking lot behind the building. NEARBY HOTELS Training participants are responsible for obtaining their own lodging and transportation to and from the training. The following hotels are within walking distance of the training site. Sheraton Austin Hotel at the Capitol 701 E. llth Street Austin, TX 78702 512-478-1111 Hotel Eleven 1123 E. 11th Street Austin, TX 78702 512-496-3746 The following hotels are a short cab ride from the training site. Hilton Garden Inn N 500 IH-35 Austin, TX 78701 512-480-8181 La Quinta Inn Austin Capitol 300 E. 11th Street Austin, TX 78701 512-476-1166 NATIONAL COMMUNITY DEVELOPMENT ASSOCIATION HOME Basics Course Course Agenda Breaks will be taken mid -morning and mid -afternoon. Lunch will be on your own from 12:00 - 1:00 on Days One and Two. DAY 1: • The Fundamentals of HOME • Eligible and Prohibited Activities • Eligible Costs • CHDOs • General Program Requirements • Project Requirements DAY 2: • Review of Day One • Project Requirements Continued -Rental Projects -Homeownership Projects -Rehabilitation of Owner -Occupied Housing -Tenant-Based Rental Assistance • Match Requirements DAY 3: • Review of Day 2 • Program Administration • Other Federal Requirements -Lead Based Paint -Labor Relations -Environmental Review -Fair Housing and Equal Opportunity -URA and Section 104(d) • Achieving Quality Administration • Test (Optional) Location Neighborhood Housing & CD Division 1000 E. 11th Street, Suite 400A Austin, TX 78702 ..�.:. NM MIMEO National Community Development Association HOME Basics Course April 13-15, 2016 Austin, TX Course Overview NCDA is pleased to announce the delivery of a three-day basic course on the HOME Investment Partnerships (HOME) Program. The course will provide a basic, but comprehensive overview of the HOME program. This course will include information on: • The fundamentals of the program (history, reading the regulations, and a general overview of the course materials); • Eligible and prohibited activities; • Eligible costs (eligible project costs, CHDO costs, eligible planning and administrative costs, tenant -based rental assistance, and pre -award costs); • CHDOs (overview of the role of CHDOs, certifying CHDOs, special CHDO costs, other special requirements); • General program requirements (program -wide income targeting, distribution of assistance) • Project requirements (general project requirements, rental housing, homeownership, rehabilitation of owner -occupied housing, tenant -based rental assistance). • Match requirements • Program administration (consolidated plan, financial management, working with subrecipients, CHDOs, contractors, owners, developers, and sponsors, monitoring, record keeping, reporting performance); • Complying with other federal requirements • Achieving quality administration The course will be reinforced through in -class exercises. Course participants will also receive a comprehensive training manual that includes the HOME program regulations and important HOME notices. And, for those wishing to receive a "Certificate of Completion/' there will be a course exam (which must be taken on site) on the final afternoon of the course. The exam is not mandatory, however, it is an excellent barometer of one's understanding of the program as a whole. Cam' February 9, 2016 MEMORANDUM TO: Noel Anderson, Community Planning and Development Director FROM: Danielle Rohret RE: Travel request This travel request includes $990 for lodging and $80 for taxi. I am planning on staying with someone that lives in Austin and that will reduce the lodging request. If I cannot stay with someone else, I will stay at the hotel and the taxi request will be reduced. I included both in the request to cover expenses for the line items when I request reimbursement. The departure/travel day is Friday April 8. The trip is to include one vacation day that I will use Monday April 11. In this way, I will avoid working overtime the week of the 11th. The training itself is 3 days (Wed, Thurs, Friday) with a travel return date of Saturday, April 16 (3 work days + 1 travel day + 1 vacation day=40 hours). /fits Currently, flights are cheaper and shorter out of Cedar Rapids. We will identify:fhe most cost effective method of travel available at the time of final travel approval. FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1200-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2016 BUDGETED /00U EXPENDED YTD THIS REQUEST 750= LEFT AFTER THIS REQUEST SD DATE 27,7U .--17-/er, Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Director Dan Trelka DATE 2/15/16 NAME OF CLASS / MEETING: 2016 Iowa Police Chiefs Conference DEPARTURE DATE: May 17th, 2016 DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO: Return Date: May 20th, 2016 DATE(S) OF MEETING: May 17ththru20th, 2016 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to attend the 2016 Iowa Police Chiefs Conference in Coralville, Iowa. The featured speaker will be Captain Charles Huth, Kanas City, Missouri Police Department. The conference is a networking tool for Chiefs to discuss current/ future problems and solutions in the law enforcement community. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $450.00 LODGING .00 Metro trans $135.00 MEALS .00 Parking $125.00 REGISTRATION .00 AIRFARE $40.00 MILEAGE/FUEL .00 Baggage fee TOTAL FOR ALL: $ 750.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 750.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE Z..Z- t ) �ji City Clerk Use Only Finance Committee Approval Date //22%jSo City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 20,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Electrical work for all City Owned Properties - work not to exceed $20,000.00 expiring on December 31, 2016. Vendor selected for this purchase: K & W Electric ❑X Bids or written quotes were taken on this purchase, as follows: K & W Electric - $45.00 hr. Sieben Electric - $50.00 hr. Paulson Electric - $59.20 hr. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Bonds ❑ Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800439G / 37 g (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 201 1 0 4"-- $ —5 1. 816 (Signature Dept rDesignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - City Bldgs - Elec (K&W).xls (Mar 2010) City Clerk Use Only Finance Committee L i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk's Office Department to expend $ 8,398.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Annual service Attendance Enterprise Software (time clock) for 4/y16 - 3/31/17. Vendor selected for this purchase: Midwest Automated Time System Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax n Sewer n Sanitation 0 Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ Yv,vov`� ✓ $ ($-k W q.,/ fit-) , 1.24 -i7-i& (Signatur Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Copy of Expenditure Pre-Authorization.midwest time (Mar 2010) D y b - c3-8L INVOICE MIDWEST Automated Time System 2324 West 63rd Street Davenport, Ia 52806 (563)386-9393 Fax (563)386-3338 CITYWATE 3 City of Waterloo 3 T 715 Mulberry L 0 Waterloo, IA 50703 3 Invoice No: 56842A Order No: Invoice Date: 02/01/16 Due Date: 02/01/16 Salesperson: Ted Neese S City of Waterloo H T 715 Mulberry I 0 Waterloo, IA 50703 P (319)291-4323 Ship Via: IA - UPS F.O.B.. Shipping Terms: Due on receipt Reference: Annual Service Ln Description -+ - + Price Quantity Shipped Extension* 1 Annual Service Billing on Custom InfoTronics Attendance Enterprise Version 2 Software with (7) IT3100 Bar Code Terminals- Depot Service to cover the period from 4/1/16 to 3/31/17. 8398.00 Taxable Non -taxed S & H 0.000% Sales Tam. 'total 0.00* 8398.00 0.00 0.00 8398.00 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committep� Approval Date z-y7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,422.00 plus est. shipping costs of $ 0.00 to pay for or purchase electrical service upgrade at Straub Fields This purchase or expenditure is being made because: to upgrade current electrical service to a 400 amp service Vendor selected for this purchase: Seiben Electric (Cedar Falls) n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Seiben Electric is currently working on electrical for field lighting at Straub and the required upgrade is needed to allow them to finish work started. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund �X Bonds n Road Use Tax ri Sewer ❑ Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 415-37-4202-2178 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 90,000.00 iV and the current available balance is Respectfully submitted, gnature Dept: $ 86,800.66 v +fi t a /7-.X0i& esignee) Date (Signature Finance Dept. Review) Date K:\shared goodieslforms\Pre-Authorization Service upgrade Straub (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 21Z.z"(f6 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works $ 2,420.00 plus est. shipping costs of $ 0.00 Request for Service Software Annual Maintenance Department to expend to pay for or purchase This purchase -or expenditure is being made because: Designed to automate customerrequests for service and track services completed Vendor selected for this purchase: Solar Winds ❑ Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: Original bid process on software was awarded to Solar Winds as low bidder Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other,grants Other (specify) This expenditure.is,to be coded to the following budget line -item: See Attachment (Fund - Department -Activity - Account Number) (Project Code) in which the budgeted amount is $ See Attachment and the current available balance is $ Respectfully submitted, K:\shared goodies \forms\PublicW'orks - Request for Service Software Annual Maintenance - Street - Traffic - Bldg Maint - Oper Budget - Feb 2016.xls (Mar 2010) PUBLIC City of Waterloo Public Works Division Help Desk Software Annual Maintenance Agreement Cost Sharing Breakout 1. The annual maintenance renewal for the web based help desk used by multiple departments is due. The cost of the renewal is $2420. Based on # of licenses assigned to each department listed, the departmental cost is listed. Department G/L Line # Licenses Total Cost / Street 266-19-7100-1520 6 $726.00 ✓ rjt Traffic 266-17-7120-1520 6 $726.00 1 Building Maintenance 010-22-8800-1520 5 $605.00 ✓ IT 010-01-8220-1520 3 $363.00 / 2. Please forward the appropriate GL line to support this expense. I will have the PV processed. Thanks, /s/ Mark Rice Public Works Director City of Waterloo, IA 0 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2.876.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Materials and labor for adjustment and repair of three digester boilers, on four services dates. This purchase or expenditure is being made because: Boilers failing and not running properly. Vendor selected for this purchase: Brecke Mechanical Contractors []Bids or written quotes were taken on this purchase, as follows EI Bids or quotes were not taken on this purchase because: Brecke Mechanical Contractors was called for boilers adjustment and repair service work. This invoice was four service calls repairs, Sept. 18, Sept.21, Oct. 26, and Nov. 2, 2015. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: []Sewer: []Sanitation: []Bonds: Federal/other grants: 0Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1378 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 48,000.00 $ 33.131.94 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date MECHANICAL CONTRACTORS Bill To: 12014 Waterloo Waste Water 3505 Easton Ave Waterloo, IA 50702 Brecke Mechanical Contractors 4140 F Ave NW Cedar Rapids, IA 52405 Phone: (319)396-7055 Fax: (319)396-9390 1964 50 YEARS 2014 Job: 152057 Waterloo Wastewater 3505 Easton Ave Waterloo, IA 50702 Invoice Invoice Number 14012 Invoice Date 1/26/2016 Job Number Repair Date Contacted By Purchase Order No Payment Terms Due Date Net 30 Days 12/25/2016 I 152057 Description Description of Services: Check 3 Burnham boilers. Some are giving error faults, as ordered by Bryan. Price Checked operation of the 3 boilers. #1 boiler had a faulty modulation control and it was replaced by maintenance. Removed the gas orifices and cleaned the main burner heads on each boiler. Reinstalled the orifices. Started and checked each burner for proper operation and combustion. #3 boiler required adjustment of the burner linkage that was not properly aligned and going beyond the normal travel range. Material 90.00 Labor 2,296.00 Combustion Analyzer Rent "i 50.00 21 3Q`' Mileage 440.00 RPr.FIVFo CI I, 1 ml Thank you for your business! Subtotal $ 2,876.00 Sales Tax (if applicable) $ 0.00 Total Due $ 2,876.00 Page 1 of 1 Warranty -All warranty claims must be brought to the attention of B.G. Brecke, Inc. within the warranty period of 90 days for service calls and one year for new installation projects. B.G. Brecke's warranty is limited to our labor only. Original manufacturer warranties are provided on a pass -through basis when available. A detailed warranty policy will be provided upon request. Unpaid accounts are subject to a fee of one and one-half percent (1-1/2%) per month plus any and all collection fees. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 77/ Approval Date Za�� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Young Arena Department to expend $ 5,028.50 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Install horn/strobe & speaker/strobe units; hook up dampers; testing of system per Fire Marshall Vendor selected for this purchase: Hawkeye Alarm & Signal Company n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Hawkeye Alarm has been previous servicer Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: A.W37-4500-2117 & 4 7 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ /Uvv>- and the current available balance is Respectfully submitted, Il0 (Signature Dept. Head or Designee) Date "(Si //)i 1ii a-/7-/!� nature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)