HomeMy WebLinkAbout01/19/2016FINANCE COMMITTEE
January 19, 2016
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Ron Welper
Vice Chairperson David Jones
Bruce Jacobs
Roll Ca1L•
Approval of Agenda
Approval of Minutes
of January 11, 2016, as proposed.
NEW BUSINESS
TRAVEL REQUESTS
1. Sgt. Hewitt & Sgt. Monroe
Class/Meeting: Force Science Body Cameras and other Recordings in Law
Enforcement
Destination: Des Plaines, IL
Dates: March 21-23, 2016 Amount not to exceed: $1,716.00
2. Sgt Gehrke & Sgt. Duncan
Class/Meeting: Core Leadership (5 Star PLE)
Destination: Johnston, IA
Dates: March 29-31, 2016 Amount not to exceed: $1,354.00
3. Scott Strader, Combination Inspector II
Class/Meeting: Residential Plumbing Inspector Exam
Destination: Coralville, IA
Dates: Available Dates for Amount not to exceed: $199.00
2016: 1/26; 1/28; 2/2; 2/11;
2/19; 2/25
4. Steve Hostetler, Permit Writer
Class/Meeting: Residential Electrical Inspector Exam
Destination: Coralville, IA
Dates: February 19, 2016 Amount not to exceed: $199.00
5. Jamie Knutson, Associate Engineer
Class/Meeting: Asphalt Paving Association of Iowa - Greater Iowa Asphalt
Conference
Destination: Des Moines, Lk
Dates: March 3-4, 2016 Amount not to exceed: $367.52
6. Matt Chesmore, Rehab Specialist
Page 1 of 190
Class/Meeting: 40 Hour Lead Abatement Contractor Certification
Destination: Des Moines, IA
Dates: January 24-28, 2016 Amount not to exceed: $1,345.00
7. Pre -Authorizations to Expend over $1,000.00
Central Garage
Amount and Estimated S/H: $3,384.07 + $80 S/H
Expenditure: Control Display Unit - Fire Aerial 311.
Central Garage
Amount and Estimated S/H: $5,565.44
Expenditure: Directional bore conduit to fuel distribution kiosk.
Leisure Services
Amount and Estimated S/H: $1,041.15
Expenditure: Annual contract for our copy machine at the SportsPlex.
Leisure Services
Amount and Estimated S/H: $3,411.00 + $225 S/H
Expenditure: Flooring for the cardio/weight room.
Leisure Services
Amount and Estimated S/H: $3,450.00
Expenditure: Granitex Flooring in the Pool Party Rooms.
Leisure Services
Amount and Estimated S/H: NTE $250.00
Expenditure: Food for the SportsPlex Annual Member Renewal Night.
Police
Amount and Estimated S/H: $3,736.00 + $100 S/H
Expenditure: Boss 6.6 UTV V Blade for Gator.
Sewer
Amount and Estimated S/H: $9,948.55 + $360 S/H
Expenditure: Rebuild parts and labor for Satellite raw wastewater pump.
BUDGET LINE ITEMS TO BE AMENDED
8. Approve the budget amendment for the police department Tri-County forfeitures project to
increase budgeted revenue by $30,000 for revenue collected in excess of the amount
budgeted in FYE2016 and increase budgeted forfeiture expenses. Forfeiture funds are
restricted for uses that enhance police enforcement,
9. Approve the project budget for the Video Detection System US 218 Mitchell to 18th Street
improvements project in the amount of $68,000 to be reimbursed by the State of Iowa, as
submitted by Traffic Operations.
Page 2 of 190
BILLS PAYMENT
10. January 19, 2016
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
Page 3 of 190
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY _2016_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
o35000J''
27' l-7 .20/(
Copy - Department
NAME(S) AND POSITION(S):
Sgt. Hewitt & Sgt. Monroe
DATE
1-7-16
NAME OF CLASS / MEETING:
Force Science Body Cameras and other Recordings in Law
Enforcement
DEPARTURE DATE:
March 21 st, 2016
DESTINATION Des Plaines, Illinois
DEPARTURE POINT
IF NOT WATERLOO:
Return Date:
March 23`d, 2016
DATE(S) OF MEETING:
March 22nd-23rd, 2016
PURPOSE OF TRAVEL:
Captain Leibold is requesting authorization to send Sergeants Hewitt and Monroe to Force Science: Body Cameras
and other Recordings in Law Enforcement in Des Plaines, Illinois. This class will cover the following topics;
Enhance the fairness and thoroughness or investigations, create and analyze Body cam protocols and policies,
Minimize liability risks, shape training for officers, enhance public perception and understanding of force
encounters, avoid spread of misinformation and misunderstanding, and bolster the department's ability to
enlighten the community and civilian review groups. A city vehicle will be needed for this training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$400.00 LODGING .00 Metro trans
$226.00 MEALS .00 Parking
$990.00 REGISTRATION .00 AIRFARE
$/00.00 MILEAGE/FUEL .00 Baggage fee
TOTAL FOR ALL: $ 1716.00
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 858.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DRTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
DATE DATE
LINE ITEM USED 010-11-1100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY _2016_ BUDGETED 55;c DLi'->
EXPENDED YTD
THIS REQUEST i;
LEFT AFTER THIS
REQUEST Cy, 3 0
DATE
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Sgt. Gehrke & Sgt. Duncan
DATE
1-7-16
NAME OF CLASS / MEETING:
Core Leadership (5 Star PLE)
DEPARTURE DATE:
March 29th, 2016
DESTINATION Johnston, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
Return Date:
March 31st, 2016
DATE(S) OF MEETING:
March 29th-31st, 2016
PURPOSE OF TRAVEL:
Captain Leibold is requesting authorization to send Sergeants Gehrke and Duncan to Core Leadership (5 Star —
PLE) in Johnston, Iowa The following modules will be covered; Leadership vs. Management, developing leaning
agility, developing emotional Intelligence and Self-awareness, building a high performance team, creating high
engagement, delegating and holding others accountable, becoming a coach, and modeling ethical conduct. A city
vehicle will be needed for this training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$300.00 LODGING .00 Metro trans
$256.00 MEALS .00 Parking
$698.00 REGISTRATION .00 AIRFARE
$/00.00 MILEAGE/FUEL .00 Baggage fee
TOTAL FOR ALL: $ 1354.00
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 677.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
DATE DATE
TRAVEL REQUEST
CITY OF WATERLOO
FY 0/O'BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
FINANCE DEPT. STAFF ONLY
LINE ITEM USED fU 2,2 ?a) (3 we,
ya6-v °°
6,4-3
/99°'�
2 '' /43-.20/4
Copy - Department
NAME(S) AND POSITION(S):
Scott Strader, Combination Inspector II
DATE:
1/11/2016
NAME OF CLASS / MEETING:
Residential Plumbing Inspector Exam
DEPARTURE DATE:
1/26/16; 1/28/16; 2/2/16; 2/11/16; 2/19;
2/25 (once approved Scott will sign up
for exam on one of the open dates
PURPOSE OF TRAVEL/TRAINING
Required certification
DESTINATION Coralville, Iowa
DEPARTURE POINT
IF NOT WATERLOO
RETURN DATE:
1/26/16; 1/28/16; 2/2/16; 2/11/16; 2/19;
2/25
DATE(S) OF MEETING:
1/26/16; 1/28/16; 2/2/16; 2/11/16;
2/19; 2/25
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
LODGING
MEALS
199.00
(exam) REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 199.00
TAXI
PARKING
AIRFARE
MISCITOLLS
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 199.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
1—t l—iLo
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
DATE
TRAVEL REQUEST
CITY OF WATERLOO
LINE ITEM USED
FYaO/' BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
FINANCE DEPT. STAFF ONLY
o/- 6l00 13 4(a
sv
57(76 `'3-
3345-rl
71,96,) / /3 0/6
Copy - Department
NAME(S) AND POSITION(S):
Steve Hostetler, Permit Writer
DATE:
1/11/2016
NAME OF CLASS / MEETING:
Residential Electrical Inspector Exam
DEPARTURE DATE:
2/19/2016
PURPOSE OF TRAVEL/TRAINING
Required certification
DESTINATION Coralville, Iowa
DEPARTURE POINT
IF NOT WATERLOO
RETURN DATE:
2/19/2016
DATE(S) OF MEETING:
2/19/2016
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
LODGING
MEALS
199.00
(exam) REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 199.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 199.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY Of -WATERLOO
DEPARTMENT
1-11--R0
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY MUilo BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
l�(v U'1 5130 /3 11lo
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Copy- be•artrnent
NAME(S) AND POSITION(S):
Jamie Knutson, Associate Engineer
DATE:
January 11, 2016
NAME OF CLASS / MEETING:
Asphalt Paving Association of Iowa — Greater Iowa Asphalt
Conference
DESTINATION: Des Moines, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
March 3, 2016
RETURN DATE:
March 4, 2016
DATE(S) OF MEETING:
March 3 — 4, 2016
PURPOSE OF TRAVEL/TRAINING:
To attend the Asphalt Paving Association of Iowa Greater Iowa Asphalt Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
107.52 LODGING
MEALS
260.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 367.52
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 266-07-7830-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 367.52
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
�lC
DEPARTME T HEAD
January 11, 2016
I APPROVE THIS TRAVEL REQUEST
MAYOR
/fCc4G,
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
JAMIE KNUTSON
From:
Sent:
To:
Subject:
Billed To:
Jamie Knutson
City of Waterloo, Iowa
715 Mulberry Street
Waterloo, IA 50703
apai@apai.net
Friday, January 08, 2016 10:26 AM
JAMIE KNUTSON
Order receipt for order 1214
Order Number: 1214
Order Time: 1/8/2016 10:26:37 AM
Current Status: On Hold
Payment Method: Invoice me
Promotional Code(s):
1
• QUESTIONS??
Phone (515) 233-0015
Mail Asphalt Paving Association of Iowa 116 Clark Avenue, Suite C Ames, IA 50010
Fax (515) 233-0017
Email apai@apai.net
* The Asphalt Paving Association of Iowa requests this information to
preregister you in a conference. No one outside the Association, with the
exception of participants in this conference, is routinely provided this
information. If you fail to provide the required information, we cannot
promise accurate registration.
Unshipped
SubTotal: $260.00
Tax: $0.00
Shipping: $0.00
Handling: $0.00
Grand Total: $260.00
Please retain for your records.
3
JAMIE KNUTSON
From: Janice <janicebrooner@holidaydsm.com>
Sent: Friday, January 08, 2016 2:33 PM
To: JAMIE KNUTSON
Subject: RE: Room Rate
Convention rate $96 plus 12% tax so $107.52 per night.
Janice Brooner- Reservation Mgr
Airport Holiday Inn
6111 Fleur Dr
Des Moines,la 50321
(515)287-2400
(515)287-4811-fax
From: JAMIE KNUTSON jmailto:JAMIE.KNUTSON@aWATERLOO-IA.ORG]
Sent: Friday, January 08, 2016 10:32 AM
To: Janice
Subject: Room Rate
For the Greater Iowa Asphalt Conference on March 3 & 4, what is the room rate and what would be the total bill for the
room? I need an amount to be approved by the City.
Thank You.
Jamie Knutson, P.E.
City of Waterloo Engineering Dept.
319-291-4312
i
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FYo`20/% BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori.inal - Clerk/Finance
STAFF ONLY
a7,2,1 3 8 c7 646
100 0
16,39_"
3,f
36
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Co. - be••rtment
NAME(S) AND POSITION(S):
Matt Chesmore, Rehab Specialist
DATE:
December 14, 2015
NAME OF CLASS / MEETING:
40 Hr. Lead Abatement Contractor Certification
DESTINATION:
DEPARTURE POINT
IF NOT WATERLOO:
Des Moines, IA
DEPARTURE DATE:
Jan 24, 2016
RETURN DATE:
Jan 28, 2016
DATE(S) OF MEETING:
Jan 25 — 28, 2016
PURPOSE OF TRAVEL/TRAINING:
To get Matt certified by the Iowa Dept. of Public Health as a 40 hr. Lead Abatement Contractor. This will better his skills
as a Rehab Specialist.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
550.00 LODGING
220.00 MEALS
525.00 REGISTRATION
50.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 1,345.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
224 32 5850 1346
BUDGET LINE ITEM: BG21A-ADMN
YES NO
YES NO
TOTAL: $
GRANT REIMBURSABLE
REQUIRED CERTIFICATION
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLI PURPOSE
AND IS NECESSARY AND°BENEFICIA_ i THE
CITY OF 1JT
DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
DATE
III LEAD
SAFETY
Lead Abatement Contractor
Registration
515-331-1690
www.lowaLeadSafetv,corn
All Information is Required -PLEASE PRINT
Student Name 1/19 Tr 0%5. 4414 Company Name /447-6--deLoc.) eolgittcavirY >iEveccPMem —
Company contact if different than student:
Your Mailing Address &zC% A't 8E eif S7 C647eeGGc+, 52,7G3
(street, city, state, zip)
Daytime Phone 319- Z9/-V41Z? Email address /44-741. C4e5sctore @ 1A tier/ca-cQ.Q
(# we can contact you at if class changes)
Course Selection
40 Hour Abatement Contractor $525.00
• 24 hour classroom instruction and hands-on training
• Course test as required by the State of Iowa
• Completion Certificate as required by the State of Iowa
Date of Class You Are Registering For: Dec 28-31 Jan 25-28 / Feb 29-Mar 3
Payment Information:
Visa Masrtercard Discover Card #
Expiration Date: 3-Digit Security Code:
Class Location:
Iowa Lead Safety
4725 Merle Hay Rd #212
Des Moines, IA 50322
Contact: Marci Papian 515-331-1690
An email confirmation will be sent with your scheduled training date, and location.
Thank you for your business!
111 LEAD
SAFETY
40 Hour Lead Abatement Contractor/Supervisor Training Class
Date of Class: 1/25/16 — 1/28/16
Registration: 7:30am, 1/25/16
Class Location:
Iowa Lead Safety
Oakmoor Office Building
4725 Merle Hay Rd., Ste 212
Des Moines, IA 50322
Contact Information: Marci Papian, Training Manager
(515) 331-1690
Daily Schedule:
7:50am — Check In
8:00am — Class Begins
12:00pm — Lunch Break
6:00pm — Class Ends
Topics Covered:
History of Lead Based Paint
Roles & Responsibilities
Health Effects
Regulations: State, EPA, OSHA, HUD
Insurance Issues
Record Keeping
Employee Health Monitoring
Personal Protective Equipment
Worksite Prep
Interim Controls
Abatement Practices
Cleanup
Dust, Soil, Paint Chip Samples
Clearance Testing
4725 Merle Hay Road Suite 212 1 Des Moines, IA 50322
T: 515-331-1690 F: 515-727-1440 www.lowaLeadSafety.com
ITINERARY
Matt Chesmore
40 HOUR LEAD ABATEMENT CONTRACTOR TRAINING
JANUARY 25 — 28, 2016
DES MOINES, IOWA
Registration Attached
TRAINING
Iowa Lead Safely
4725 Merle Hay Road
Des Moines, IA 50322
Phone: 888-710-1315 or 515-331-1690
LODGING
Holiday Inn
4800 Merle Hay Road
Des Moines, IA 50322
Phone: 515-278-4755
Confirmation No. 67281025
(4 nights January 24 -27, 2016
City Vehicle for Travel
, 12/21/2015 Print View
l
Holidaylnn
Your Confirmation Number is 67281025
Hotel Information
4,4
Holideayinna. su
Des Moines -Northwest
4800 Merle Hay Road
Urbandale , Iowa
United States 50322
Hotel Front Desk: 1-515-2784755
Stay Summary
Check -In Date: Sun Jan-24-2016
Check -Out Date: Thu Jan-28-2016
Room Type: 1 KING BED EXECUTIVE NONSMOKING
Number of Rooms: 1
Number of Persons: 1 Adults 0 Children
Reservation Price Summary
Best Price Guarantee — find a lower price for our hotels elsewhere and your first night is free.
1 877 424 2449
Booked on ing.com
Average Nightly Rate $ 101.00 USD
Price for 1 rooms 4 nights $ 404.00 USD
Total Tax $ $ 48.48 USD
Fetirnaf_crl Total Price $
$ 452•48 AJQIt
Additional Charges May Apply
The following fees will be added to your total hotel bill only if they apply to your stay.
Pet Fee: $ 20.00 USD
Please Note:
• Only the reservation as entered into and confirmed by our system will be honored. Any written or printed conra matron that has been altered may
be rejected by the hoteL
• $ As taxes and service charges may fluctuate from the time a reservation Is made until the actual stay and during the actual stay, the Total
Price is an estimate. Estimated price includes Room rate, Extra person charges, Total tax and Total hotel charges,
• As exchange rates may fluctuate from the time a reservation is made until the actual stay, the confirmed rate is guaranteed in the hoters base
currency.
hops://www.ing.com/hotels/tws/en/reservation/printConfirmation?pr=details&bi=hits 1/2
12121/2015
Details of Your Stay
Print View
Rate Rules:
Rate Type:. Govemment Rate
Rate: $ 101.00 USD per room, per night
Rate Description: MUST PRESENT PICTURE ID AT CHECK IN VERIFYING CURRENT STATUS AS A
GOVERNMENT EMPLOYEE
Tax: 12% per night not included In rate effective 24 January, 2016 thru 28 January, 2016
Room Type: 1 KING BED EXECUTIVE NONSMOKING
3 PERSON(S) MAX PER ROOM
Modify or Cancel Policy: Canceling your reservation before 6:00 PM (local hotel time) on Sunday, 24 January, 2016
will result in no charge. Canceling your reservation after 6:00 PM (local hotel time) on 24
January, 2016, or falling to show, will result in a charge equal to the first night's stay per
room to your credit card. Taxes may apply. Failing to call or show before check-out time after
the first night of a reservation will result in cancellation Otte remainder of your reservation.
ID Required
CLOSE
Sun
Mon
Tue
Wed
Thu
Fri
Sat
I
JAN
1
2
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4
5
6
7
8
g
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$ 101.00
USD
25
$ 101.03
USD
26
$1.01.00
USD
27
$ 101.00
USD
28
29
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31
® 2015 IHG. All rights reserved. Most hotels are independently owned and operated.
https://www.ing.can/hotels/us/er/reservation/printConfirmation?pr=details&bi=hiis 2/2
iURTRIP TO:=a--XPOO
fi
5 Met -Le Hay Rd, Des Moines, IA 50322-19.62
G HR 6 MIN I 129.3 MI
Trip time based on traffic conditions as of 12:10 PM on December 21. 2015, Current Traffic: Light
1. Start out going northwest on Mulberry St toward E 4th St.
Then 0.05 miles
2. Take the 1st right onto E 4th St.
Volks Haus is on the corner.
If you reach E Park Ave you've ,gone a little too far.
Then 0.07 miles •
3. Take the 1st left onto Franklin St.
` I If you reach Walnut St you've gone a little too far.
Then 0.36 miles
tI 4. Turn left onto E Mullen Ave/US-63 S.
If you reach Thompson•Ave you've gone a tittle too far.
RAMP
2'
Then 0.59 miles
5. Take the US-218 N ramp.
Then 0,44 miles
6. Turn Left onto US-63 S/McKinley St. Continue to follow US-63 S.
Then 3.71 miles
7. Merge onto US-20 W via the ramp on the left toward Fort Dodge.
Tit
If you reach Ranchero Rd you've ,gone about 0.4 miles too far.
Then 61.65 miles
8: Merge onto 1-35 S via EXIT 153A toward Des Moines.
-- Then 61.60 miles
EXIT
2I
9. Take the Merle Hay Rd exit, EXIT 131, toward IA-28 S/Saylorvitle Lake.
Then 0.36 miles
0.05 total miles
0.12 total. miles
0.48 total miles
1.06 total miles
1.50 total miles
5.21 total miles
66,86 total miles
128.46 total mile:
• 128.82 total mile
4� Turn Left onto Merle Hay Rd.
,nericinn Johnston is on the corner.
Then 0.41 miles 129.23 total miles
11. Turn Left,
Just past Sutton Pl.
America's Children Of Oakmoor is on the corner.
If you reach Meredith Dr you've gone about 0.2 miles too far.
Then 0.02 miles
1 " 12. Turn right onto Merle Hay Rd.
America's Children Of Oakmoor is on the corner.
129.25 total miles
Then 0.07 miles 129.32 total mites
13. 4725 MERLE HAY RD is on the Left.
If you reach Meredith Dr you've gone about 0.1 miles too far.
Use of directions and maps is subject to our Terms of Use. We don't guarantee accuracy, route conditions or usability. You assume all risk of use.
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City Clerk Use Only
Finance Committee
Approval Date �i ��
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 3,384.07 plus est. shipping costs of $ 80.00
Control Display Unit - Fire Aerial 311
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Inoperative - Non Repairable
Vendor selected for this purchase: Global Emergency Products
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
OEM Only
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax n Sewer ❑ Sanitation
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-1405-1569
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
/-</—<
(Project Code)
$ .66,000.0a /2,p00
aj
?j ' '" G),/ ,61
K:\shared goodies\forms\Central Garage - Fire - 311 Display Unit - January 2016.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Central Garage Department to expend
$ 5,565.44 plus est. shipping costs of $ 0.00 to pay for or purchase
Directional bore conduit to fuel distribution kiosk
(additional $18.87) versus original estimate (472' directional bore versus est 470')
This purchase or expenditure is being made because:
Conduit required to connect fiber to computerized fuel inventory program and tank leak
detection
Vendor selected for this purchase: Hoffman Trenching
❑ Bids or written quotes were taken on this purchase, as follows:
❑ Bids or quotes were not taken on this purchase because:
Could not get additional bids. Limited service providers available
Prior Committee Actions (Dates): Approved $5546.57 on 11-9-15
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑
❑ Bonds
Road Use Tax
Federal/other grants
Sewer ❑ Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
410-18-7950-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
•
35;O00.0 35�38��
49,26-7.44 /$, 7(7 e�
711,A1Le 6).64 -- /-/3—!w
K:\shared goodies\forms\Central Garage - Fiber Conduit to Fuel Kiosk - Amend Cost - Jan 2016.xls (Mar 2010)
City Clerk Use Only
Finance Committee t
Approval Date (I��I
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services
$ 1,041.15 plus est. shipping costs of $ na
Annual contract for our copy machine at the SportsPlex
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
our contract has to be renewed.
Vendor selected for this purchase: Advanced Systems, INC (Waterloo, IA)
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Advanced Systems, INC is who we bought the copier from.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund n Road Use Tax ❑ Sewer
Bonds
❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the foliowing budget line -item:
010-37-4180-1390/010-37-4200-1&3. Contractual
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
gnature Dept. : -- or Designee)
Sanitation
(Project Code)
X i
$ 18000.00 / 8500.00
S 4209.62 / 5854.75
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Copier Contract Plex Account (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date IcA �t b
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,411.00 plus est. shipping costs of $ 225.00 to pay for or purchase
flooring for the cardio/weight room.
This purchase or expenditure is being made because:
adding to what we already have purchased, because we need to cover more area
Vendor selected for this purchase: Push Pedal Pull, Cedar Rapids, IA
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Push Pedal and Pull is where we got our existing flooring from
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund ❑ Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4180-1567 (Recreational Equipemnt & Supplies)
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
aPst illy submitted,,
(Signature dad or Designee) Date
(Project Code)
$ 1-7- 5(36-60 !it U c� ✓
$ 10,rS
U,�i pL /rl c� k2�u� /-13-A0,1,
(Sighature4�Finance Dept. Review) Date
K:\shared goodies\forms\Flooring of CardioWeight 2016 (Mar 2010)
City Clerk Use Only
Finance Committee
1
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,450.00 plus est. shipping costs of $ na to pay for or purchase
Granitex Flooring in the Pool Party Rooms
This purchase or expenditure is being made because:
give a better appearance for the number of pool parties we have through out the year.
Vendor selected for this purchase: Iowa Wall Sawing (Independence, IA)
❑ Bids or written quotes were taken on this purchase, as follows:
❑x Bids or quotes were not taken on this purchase because:
Iowa Wall Sawing is the only local company that does this, they have also done the
pool hallway last year.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑x
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4180-1373 (Fixed Plant Operation Equipment)
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature De
(Project Code)
$ 6,000.00
$ 6,000.00 /
esignee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pool Party Room Flooring Pre-Auth (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date / IV, 1-
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ me 250.00 plus est. shipping costs of $ 0.00 to pay for or purchase
food for the SportsPlex Annual Member Renewal Night.
This purchase or expenditure is being made because:
we invite our annual members to renew their memberships on one night which spikes
our revenue and allows fo rus to be properly staffed to handle the renewals.
Vendor selected for this purchase: Martin Brothers (Cedar Falls, IA)
n Bids or written quotes were taken on this purchase, as follows:
x
Bids or quotes were not taken on this purchase because:
we have an open accoutn with Martin Borthers and they have the items readily
available.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4180-1567 Recreational Equipment
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Sanitation
(Project Code)
$ 17, 500.00
$ 10,153.20 r/
Respectfully submitted,
l
/ -5 -/6 1 L,ri4./,6- (zlu,42.4n,G4 i5""'4,
(Signature Dept. Ned or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies \fo r6oslExpenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date )4,` L.
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 3,736.00 plus est. shipping costs of $ 100.00 to pay for or purchase
Boss 6.6 UTV V Blade for Gator
This purchase or expenditure is being made because:
to enhance Law Enforcement ability to move snow away from the garage doors at the
property annex building and plow the police ranges at the training center
Vendor selected for this purchase: C & C Wending
n Bids or written quotes were taken on this purchase, as follows:
C & C Welding $ 3836.00
PK Midwest $ 4500.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
Bonds
Road Use Tax n Sewer ❑ Sanitation
Federal/other grants ❑X Other (specify) WPD forfeiture
This expenditure is to be coded to the following budget line -item:
010-11-1150-1512 11TRI.WPDF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
R):s pectfully
fr-Pr,
(Signature Dep
/s/ �p �%( r.� Lr.1 ��t� /,) ,t-In in1A /- 13- d<6
nee) Date (Signature Finance Dept. Review) Date
$ / lxJo r 3o dOD
$ 0/��
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee //
Approval Date 'r I �/f l+
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 9,948.55
plus ext. shipping cost of $ 360.00 to pay for or purchase
Rebuild parts and labor for Satellite Raw wastewater Pump.
This purchase or expenditure is being made because:
Pump motor needs rewind and pump worn.
Vendor selected for this purchase:
Quality Pump & Control
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Emergency replacement, has been ordered. Quality Pump & Control is rep. for repair of
this pump. Total cost including trip charge is $$10,308.55.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: Sewer: nSanitation:
nBonds:
Federal/other grants:
DOther(specify):
This expenditure is to be coded to the following budget line -item:
570-14-5700-1571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
[25)110 7)/Kti24,6_, td,e.,?_.,04/uA /46 ;2a/6,
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
(Project Code)
$ 250,000.00 ( c)c c) '�
$q-e- C'?2 23-
Quality Pump & Control
84015th Street S.W.
Mason City, IA 50401
Name / Address
Waterloo, City of
Waste Water Department
715 Mulberry Street
Waterloo, IA 50703-5783
Quotation
Date
Quote #
1/6/2016
261
P.Q. No.
Project
Item
Description
Qty
Cost
Total
Satellite Pump K300-380 Repair
Part
Motor Rewind of 90 lip
I
4,58(1.00
4,5811.00
Part
Mech. Seal Kit
1
3,266.25
3,266.25
Part
Bearing Kit
1
402.30
402.30
Part
Oring Gasket kit
1
260.00
260.00
Shop Labor
Pump rebuild
16
90.00
1,440.00
Trip Charge
1
360.00
360.00
Subtotal $10,308.55
Sales Tax (5.0%) $0.00
Total $10,308.55
Budget Amendment Descriptions for 1/19/2016 Finance Committee Meeting Agenda:
1. Approve the budget amendment for the police department Tri-County forfeitures project to
increase budgeted revenue by $30,000 for revenue collected in excess of the amount budgeted
in FYE2016 and increase budgeted forfeiture expenses. Forfeiture funds are restricted for uses
that enhance police enforcement.
2. Approve the project budget for the Video Detection System US 218 Mitchell to 18th St
Improvements project in the amount of $68,000 to be reimbursed by the State of Iowa, as
submitted by Traffic Operations.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT: ONLY
Finance 5ommittee approval required?
YES NO t
If so, date approved: A'1 /i (o
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 16 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
01011 11so39ee 3663
Tri. Co. Forf.
11TRI.TRIF
30,000.00
010 11 1160 1512
Tri. Co. Forf.
11TRI.TRIF
30,000.00
TOTAL
$30,000.00
TOTAL
$30,000.00
This amendment is being requested because:
To conform with the City's budget line item control policy. Forfeiture revenues have exceeded the FY16 budget. Using to increase the
expense line for FY16.
Prior Committee Actions (Dates):
0A491-
(Signature ept. Head or Des
at (Signature Finance Dept. Review)
Date
Date Posted (Finance Dept.)
K:\users\shared goodies \forms\csbudgetamendregform (Apr 2003)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
+61
Project Name Video Detection System: US 218 Improvements Mitchell Ave to North of 18th Street NHSN(231)
City Contract No.
Project Manager
Project Budget Total
n/a
Mohammad Elahi
$ 68,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
B. State Grant
Grant Name
C. City Match Source of Funding
D. Other Entities Yes ryl No
Name
x
CFDA #
Yes
No
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
100.00%
dot a Grant) Construction Damage Compensation Grant Agreement Number 2016-6-105
0 % Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Acquiring and instaling video detection systems at signalized intersections to replace damaged detection systems due to
Hot Mix Asphalt resurfacing along U.S. 218 from Mitchell Avenue to north of 18th Street/Williston Avenue.
/deg
Done None
❑x ❑
Yes No
❑ 0
❑ ❑
❑ ❑
❑ 0
❑ ❑
❑ ❑
❑ 0
Page 2 must be attached and signed.
K:\shared goodies\forms\218 Cameras (231).xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date t/ / ct/j
Project Name (from page one) Video Detection System: US 218 Improvements Mitchell Ave to North of 18th Street NHSN(231)
Department No. project will be budgeted under
Activity No. project will be budgeted under
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
1336SStato Cront--
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750. Sale of dSWOO( 4 Ai
EXPENDITURES:
l7
"liLol
(Each column should only include amounts by fund)
Fund: 290 Fund:
Fund:
Fund:
Total
68, 000.00 68, 000.00
TOTALS $ 68,000.00 $ - $ $ - $ 68,000.00
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
68,000.00
TOTALS $ 68,000.00 $
68, 000.00
��j $ $ $ 68,000.00
'L t& (,ll 1 /i/i , /O,c () eja_. /-/3 -�/(Signure Dept. He d) te '(Si nature Finance Dept. Review) Date
K:\shared goodies\forms\218 Cameras (231).xls\Page 2 (Constr Proj) (Mar 2010)