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Home My WebLink About01/11/2016FINANCE COMMITTEE January 11, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson David Jones Bruce Jacobs Roll Call: Approval of Agenda Approval of Minutes of January 4, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Abraham Funchess, Jr. Executive Director; Rebecca Johnson, Human Rights Specialist; Shelly Burch, Administrative Secretary Class/Meeting: 2016 NCRC Annual Conference Destination: Washington, D.C. Dates: March 15-19, 2016 Amount not to exceed: $8,245.00 2. Pat Treloar, Chief of Fire Services; Marty Freshwater, Battalion Chief Class/Meeting: Travel to inspect and pick up new fire truck. Destination: Appleton, Wisconsin Dates: January 13-14, 2016 Amount not to exceed: $350.00 3. Pre -Authorizations to Expend over $1,000.00 Airport Amount and Estimated S/H: $1,047.36 Expenditure: File cabinets for admin offices. Engineering Amount and Estimated S/H: $225.00 Expenditure: Half of bus rental fee for the Cedar River Coalition meeting. Engineering Amount and Estimated S/H: $2,108.00 Expenditure: MAPdirector Arc GIS Maintenance and PAVEPLUSview Maintenance renewals. Police Amount and Estimated S/H: $3,098.99 Expenditure: UFED Touch Ultimate annual maintenance license renewal. Page 1 of 150 Police Amount and Estimated S/H: $1,100.00 Expenditure: UFED 4PC Logical annual maintenance license renewal Sewer Amount and Estimated S/H: $27,988.40 + $800 S/H Expenditure: Replacement impeller, wear ring, and stationary wear ring for one Easton Raw Wastewater pump. Sewer Amount and Estimated S/H: $2,751.64 Expenditure: Service work for terminating fiber to new security cameras. Sewer Amount and Estimated S/H: $3,192.00 + $150 S/H Expenditure. (2) Gas Clip 4-Gas Monitors, Monitor Dock Station, and accessories for confine space entry. Traffic Operations Amount and Estimated S/H: $2,280.00 Expenditure: Directional bore from cabinet on W. 4th Street to light base near Washington Street - 178 ft. BILLS PAYMENT 4. January 11, 2016 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 150 Sent over 010516 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Pat Treloar, Chief of Fire Services Marty Freshwater, Battalion Chief NAME OF CLASS / MEETING: DATE: FINANCE DEPT. STAFF ONLY LINE ITEM USED (f/e) /,2 M.)O /,� 4f(a FY„l:l (J BUDGETED 1G!>C> � Q� a57/ y 52.) 7 77 i to-/s' EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST January 5, 2016 N/A DEPARTURE DATE: January 13, 2016 PURPOSE OF TRAVEL: Inspect and pick up new fire truck. DESTINATION: Appleton, Wisconsin DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: RETURN DATE: January 14, 2016 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: January 13-14, 2016 x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS REGISTRATION $350.00 MILEAGE/FUEL TOTAL FOR ALL: $ $350.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-12-1400-1346 YES NO YES NO TOTAL: $ 0 GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND EFIC THE CITY OF WlitTEO DEPARTMENT HEAD 1-5-aa�,6 DATE I APPROVE THIS TRAVEL REQUEST MAYOR 1 /) DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY iz/3 cose LINE ITEM USED (}/L 7 2 5(.7 /3 '/ - FY '/11BUDGETED ?!3 /T a' EXPENDED YTD 7 7 5- a' THIS REQUEST �5 LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance Co. - De rtment NAME(S) AND POSITION(S): Abraham Funchess, Jr, Executive Director; Rebecca Johnson, Human Rights Specialist; Shelly Burch, Administrative Secretary NAME OF CLASS / MEETING: 2016 NCRC Annual Conference DEPARTURE DATE: Tuesday, March 15, 2016 DATE: January 5, 2016 DESTINATION: Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: Waterloo RETURN DATE: Saturday, March 19, 2016 DATE(S) OF MEETING: Wednesday, March 16, 2016— Saturday, March 19, 2016 PURPOSE OF TRAVEL: To attend the 2016 NCRC Annual Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE X AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $3600.00 LODGING $825.00 MEALS $1500.00 REGISTRATION MILEAGE/FUEL $120.00 TAXI $100.00 PARKING $2100.00 AIRFARE MISC/TOLLS TOTAL FOR ALL: $ 8245.00 BUDGET LINE ITEM: 010-27-2510-1346 YES NO X YES NO GRANT REIMBIJR3A'Le REQUIRED CERTIFICATION TOTAL: $ 2748.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESS ' 'Y AND BENEFICIAL TO THE CITY OF WATE0 DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST DATE SHELLY BURCH From: Diana Gebel <diana@shortstravel.com> Sent: Tuesday, January 05, 2016 2:48 PM To: SHELLY BURCH Subject: Flight options for Washington DC Hi Shelly, *** This is a courtesy email only. No reservation has been made. Rates and availability are subject to change until tickets are purchased. Approval is required in order to secure a reservation.*** Booking Fee: $35.00 in addition to the airfares below. ( per ticket issued) PRICING OPTION 1 TOTAL AMOUNT $515.70 per person, nonrefundable $200.00 change fee once issued plus any fare difference. American Airlines (AA) 3349 S 15MAR Waterloo, IA (ALO) - Chicago, IL (ORD) 600A 735A TU OPERATED BY ENVOY AIR AS AMERICAN EAGLE American Airlines (AA) 1267 S 15MAR Chicago, IL (ORD) - Washington, DC (DCA) 825A 1112A TU American Airlines (AA) 4273 M 19MAR Washington, DC (DCA) - Chicago, IL (ORD) 452P 624P SA OPERATED BY REPUBLIC AIRLINES AS AMERICAN EAGL American Airlines (AA) 3199 M 19MAR Chicago, IL (ORD) - Waterloo, IA (ALO) 810P 920P SA OPERATED BY ENVOY AIR AS AMERICAN EAGLE PRICING OPTION 2 TOTAL AMOUNT $570.70 per person, nonrefundable $200.00 change fee once issued plus any fare difference. American Airlines (AA) 3349 N 15MAR Waterloo, IA (ALO) - Chicago, IL (ORD) 600A 735A TU OPERATED BY ENVOY AIR AS AMERICAN EAGLE American Airlines (AA) 1267 N 15MAR Chicago, IL (ORD) - Washington, DC (DCA) 825A 1112A TU American Airlines (AA) 153 K 20MAR Washington, DC (DCA) - Chicago, IL (ORD) 735A 859A SU American Airlines (AA) 3214 K 20MAR Chicago, IL (ORD) - Waterloo, IA (ALO) 950A 1054A SU OPERATED BY ENVOY AIR AS AMERICAN EAGLE Diana Gebel, CTC Corporate Travel Consultant Direct: 319-433-0849 Email: diana@shortstravel.com s, i SHORTS Impresseu wan our ser,, .et us know! Write a quick review or connect with us to find out the latest on Short's Travel! Dissatisfied? Let my manager know. Email Angel Heefner: aheefnerC'shortstravel.com 1 2016 NCRC Annual Conference Creating a just Economy March 16-19, 2016 Capital Hilton Hotel • Washington, DC NCRC OPENING DOORS (f- ,q San3m+ a pap71. raTUN TY YEARS REGISTER TODAY! WWW.NCRC.ORG/CONFERENCE/ #JUSTECONOMY 2016 NCRC ANNUAL CONFEREN CE MARCH 16-19, 2016 CAPITAL HILTON HOTEL, WASHINGTON, DC Conference programming begins at 8:00 AM on Wednesday, March 16 and concludes at 12:00 PM on Saturday, March 19. NCRC's annual conference is one of the largest national gatherings of community non -profits, policymakers, government officials, small businesses, media, and academia — all focused on how we can together create a more just economic framework to improve the lives of American families by strengthening access to credit and capital. Why Attend the 2016 NCRC Conference? Our Conference is... A source of • networking to maximize impact in our communities. Build relationships, mobilize and advocate together to spur community investment. A training • ground to learn and share best practices and hear about innovative approaches in our field. Come learn about the latest ideas from leading experts and practitioners. A platform to • organize and take concerted action. We work to bring good ideas to fruition. An opportunity • to meet members of Congress face-to-face and advocate for change. NCRC's Hill Day allows members to visit your state's legislators and present your community's priorities. A forum to hear • keynote addresses from prominent officials and leaders in the field. Past speakers at our conference have included Cabinet -level Secretaries and heads of other government and financial agencies, civil rights leaders, and U.S. Senators and Representatives. We will be offering a broad selection of exciting, cutting -edge workshops and plenaries on access to capital and credit, housing, community organizing, workforce and community development, and business development. The foremost experts and practitioners will be on hand to share new developments, best practices, and innovative ideas that you won't want to miss. Take a look at a few of this year's workshop subjects.* SUBJECT AREA WORKFORCE AND COMMUNITY DEVELOPMENT: Securing financing for community development • Creating an inclusive job market that opens opportunity to all members of the community • Stabilizing neighborhoods through housing and business revitalization How to Compete in the Non -Performing Loan Arena NCRC's GROWTH Project and Partnership Opportunities The Changing Marketplace of CDFI Funding Organizing Around Workforce Development SUBJECT AREA ACCESS TO CREDIT, CAPITAL AND BANKING SERVICES: Ensuring fair financial services are available to everyone • Preventing predatory lending • Supporting Age -Friendly Banking • Making CRA work for your community Making Financial Services Accessible for All Building a Local Age -Friendly Banking Campaign Addressing Health Disparities in Sustainable and Equitable Ways Building Resources to Address Health Disparities Developing a Better System for Identifying Needs in CRA Exams *All content subject to change SUBJECT AREA HOUSING: Providing housing counseling and foreclosure prevention • Promoting fair lending and fair housing initiatives • Forging pathways to sustainable homeownership for low- and moderate -income families Housing Counseling in a Post -Crisis Economy _..__.-........_._------- Fair Lending: The Year in Review and the Year Ahead Addressing the Racial Wealth Gap Local Strategies for Addressing the Housing Crisis Supporting Aging in Community SUBJECT AREA BUSINESS DEVELOPMENT: Developing innovative business models and tools for supporting small, women- and minority -owned businesses • Fostering business development and local job growth through alternative financial options and sustainability practices Fostering a Small Business Climate and Improving Access to Capital Strengthening Worker -Owned Co-Ops Perks and Pitfalls of Non -Bank Small Business Lenders Leveling the Playing Field for Women- and Minority -Owned Businesses Funding Models for Nonprofits SUBJECT AREA ORGANIZING: Holding banks to their CRA obligations • Empowering advocates on a local level • Promoting reinvestment in both urban and rural areas • Building today's youth into tomorrow's leaders Increasing Reinvestment in Low -Income Neighborhoods Building Resilient Communities to Address Violence and Increase Opportunity Debt Collection and the Stripping of Minority Wealth Promoting Integration and Neighborhood Revitalization Through CRA Media Strategies for Advocates SUBJECT AREA POLICY ADVOCACY: Influencing the future of GSE reform • Gaining tools for legislative advocacy • Shaping local, state and national polices affecting economic justice Race, Economics and the Environment The State of Small Business Lending The Future of Loan Servicing Preserving Access to Homeownership: Threats to the Secondary Market Affirmatively Furthering Fair Housing Rule: A Federal Mandate for Municipal Integration PREPARING HOUSING COUNSELORS FOR THE HUD CERTIFICATION EXAM (Multi -day training. Separate registration is required; please see registration page.) This course is designed to provide housing counseling practitioners with test -taking tools and strategies in preparation for sitting for the U.S. Department of Housing and Urban Development (HUD) competency certification examination(s). This course does not replace content mastery, which can be obtained through the NCRC Dodd -Frank e-learning Training Series, but is designed to teach practitioners methods that will increase the probability of passing the HUD examination itself. The Dodd -Frank Wall Street Reform and Consumer Protection Act requires counselors at HUD -approved housing counseling organizations to be certified by HUD as competent to provide comprehensive counseling services. As a result, HUD will administer a standardized examination testing counselors' competencies in six major areas of housing counseling. The competency areas are: • Financial Management • Home Maintenance and Financial Management for New Homeowners • Consumer Rights and Responsibilities of Homeownership and Tenancy • Fair Housing • Housing Affordability • Avoiding Delinquency/Default and Eviction This program is provided with support from the U.S. Department of Housing and Urban Development Office of Housing Counseling. Highlights and Special Events 30+ CUTTING -EDGE WORKSHOPS Participate in a wide range of interactive sessions and plenaries on a variety of topics including organizing, advocacy, housing, access to fair financial services, workforce development, fair lending, and business development, among others. KEYNOTE SPEAKERS Hear from an exciting slate of prominent government officials and community leaders addressing issues that our communities care about the most. CHAIRMAN'S RECEPTION Enjoy light snacks and musk as you network with colleagues and build coalitions for economic justice. Wednesday, March 16 HILL DAY CONGRESSIONAL VISITS AND LUNCHEON Meet with your elected officials to advocate on behalf of your communities. At the luncheon, share results from your visits and hear from members of Congress about plans to put ideas into action. Thursday, March 17 NCRC 25" ANNIVERSARY AWARDS DINNER Celebrate NCRC's Silver Anniversary as we present our National Achievement Awards to those who are leaders in expanding fair access to financial services. Thursday, March 17 Stay Connected With NCRC on Social Media! Join NCRC's social media community for the latest news and engage in discussions with your colleagues leading up to and during the annual conference. Like us on Facebook 0 Follow us on Twitter @NCRC Use the hashtag #lustEconomy to keep in touch with conference updates and share your own experiences. Join our professional network on Linkedln Participants From the 2015 Conference Had the Following to Say: 44 The conference set the groundwork for my understanding of the work and expanded my sense of possibility around community reinvestment. The relationships I developed are enduring and have been a great source of know-how and provided me with a wealth of information." — Lyndel 44 Attending NCRC's annual conference is a'must do if you can' for anyone that's serious about community reinvestment! The information learned and shared and the people you meet there can prove to be invaluable as we work to make a difference in our communities. I can't wait until the next one!" — Rose GGThe first time I attended the conference I was overwhelmed by the amount of support and insight I was able to get from people passionate about the same issues..." Rafael A Look at Our 2015 Attendees Business Development Organizations and CDFIs Government/ Policymakers Fair Housing and Civil Rights Organizations Advocacy and Community Organizing Groups Financial Services Professionals Affordable Housing Organizations and Housing Counselors Other (academics, students and interns, foundations, etc.) Conference Registration Information REGISTRATION TYPE Regular (Until March 11) $199.00 $489.00 $49.00 0nsite $249.00 $539.00 $99.00 Learn more and register online for the 2016 NCRC Annual Conference at: http://www.ncrc.org/conference/ SPECIAL OFFER: Register for the conference and become an NCRC member to save on registration cost and dues! • Not already a member of NCRC? If you become a new member and register for the conference today, you will receive a 50% discount on your first year's membership dues! Additionally, you will be eligible to register for the conference at the lower member registration rate of $199. • If you wish to take advantage of this offer and join NCRC, please use the special offer code "2016NEWMEMBER" to process your conference registration. An NCRC Regional Organizer will contact you soon to help process your membership application. • If you have any questions about this offer or the benefits of NCRC membership, please email membership@ncrc.org or call 202-464-2724. HUD Certification Exam Training Registration Information For a nominal registration fee, housing counselors may participate in this six -module training and non -competing events at NCRC's annual conference. For more information, please contact Nsonye Anarado at nanarado@ncrc.org. Hotel Information The 2016 NCRC Annual Conference will be held at the Capital Hilton hotel in Washington, DC. Group Code: NCRC Special guest room group rates of $259/night single or double occupancy are still available at the Capital Hilton for Tuesday, March 15 through Saturday, March 19 for NCRC conference attendees, but this discounted block of rooms is filling up fast! Make your reservation by calling 800-HILTONS (1-800-445- 8667) and referencing the Group Code: "NCRC" before this discounted block is full. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date VI I / I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the A r x . VC i-{"[Department to expend $ 1,047.36 plus est. shipping costs of $ to pay for or purchase file cabinets. This purchase or expenditure is being made because: additional storage is needed in admin offices. Vendor selected for this purchase: Storey Kenworthy Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Storey Kenworthy was only local supplier that had cabinets to match existing cabinets in admin offices. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1561 (Fund - Department - Activity - Account Number) in which the budgeted amount is and he current available balance is "e:+. tf tpubmitted, (S`gna ure`7 ead or Designee) Sanitation (Project Code) $ 5,500.00 $ 4,357.651/ /A').oJ)./ir,/l Date (Signature Finance Dept. Review) Date K:\shared goodies\for s\File Cabinets.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date l// l/ J to The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 225.00 plus est. shipping costs of $ 0.00 Half of bus rental fee for the Cedar River Coalition meeting to pay for or purchase This purchase or expenditure is being made because: See attached. Vendor selected for this purchase: Dolly's ❑X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Hawkeye Stages was the only other known charter company in the area and their initial cost estimate was higher than Dolly's Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Sanitation nBonds n Federal/other grants X Other (specify) Stormwater Fee This expenditure is to be coded to the following budget line -item: 521-07-7830-1335 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 2,000.00 ✓ and the current available balance is $ 1,695.00 ✓ Respectfully submitted, (SignatureS;Zuvu /j<ifi-, A Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) We work with the Cedar River Coalition as a means of meeting the public involvement requirement set forth in our Municipal Separate Storm Sewer System Permit (MS4). This expense covers half of the cost of bus rental for a Cedar River Coalition meeting held 11/13/2015, the other half was paid by the City of Cedar Falls. The bus tour allowed the public to view stormwater and floodplain management practices in the metro area and was accompanied by presentations by city and state stormwater and floodplain management staff. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date J/il/J (� The Finance Committee of the City Council purchase or expenditure submitted by the $ 2,108.00 plus est. shipping costs of This is for the Map director ARC GIS Maint is hereby requested to authorize the following Engineering Department to expend $ 0.00 to pay for or purchase and Paveplus view Maint Renewals This purchase or expenditure is being made because: This software is used for the Pavement Management System Vendor selected for this purchase: Cartegraph ❑ Bids or written quotes were taken on this purchase, as follows: This is a technical assistence and maintenance contract for existing software ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ri Sanitation Bonds ❑ Federal/other grants Other (specify) 266-07-7830-1520 This expenditure is to be coded to the following budget line -item: 266-07-7830-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 3,650.00 V $ 2,126.00 ✓ 1/( NOc►, //k/),J (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodieslforms\Expenditure Pre-Authorization.xls (Mar 2010) / - 5o% Date Cartegraph 3600 Digital Dr, Dubuque, Iowa, 52003, United States Phone: 563-556-8120 Fax: 563-556-8149 www.Cartegraph.com achremit@cartegraph.com Billing Address Eric Thorson Engineering City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Invoice Number Invoice Date End User Shipping Address City of Waterloo INVOICE ISIN000968 12/15/2015 PO/Contract Payment Terms Due Date Net 30 Days 1/14/2016 Product Name Term Start Date Term End Date Milestone Quantity Unit Price Tax Value Net Value Arc GIS Maint MAP1 Rene Renew 04/01/2016 04/01/2016 03/31/2017 1.00 $623.00 $0.00 $623.00 2 Renew PAVEPLUSview Maint Renew 04/01/2016 03/31/2017 1.00 $1,485.00 $0.00 $1,485.00 Net Total $2,108.00 Tax Summary Tax Total $0.00 Tax Code Tax Value Invoice Total $2,108.00 GO GREEN: For your convenience, we do accept ACH/EFT payments. If you have any questions or comments about your software licensing agreement, please contact Tanya at 800.688.2656, ext. 5298. For service invoicing questions and setting up electronic payments, please contact Mary Jo at 800.688.2656, ext. 3312. Credit card payments: http://www.Cartegraph.com/Payments Please note the invoice # from above with payment. Accounts that are past due will be assessed a monthly 1.5% finance charge retroactive from the invoice date. Page 1 of 1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date tl� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,098.99 plus est. shipping costs of $ 0.00 to pay for or purchase UFED Touch Ultimate annual Maintanence license renewal This purchase or expenditure is being made because: this purchase is an annual maintanence licences renewal for the Cellebrite UFED used by the ICAC Investigator Vendor selected for this purchase: Cellebrite n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Cellebrite is a proprietary company to this software and is the only provider for this annual license renewal. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund n Road Use Tax n Sewer n Sanitation ❑ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully supryiitted, 0 tePi (Signature Dept' Head (Project Code) $ (9a,W 06'' $ 3)_o7.26'1-..� signee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date t((I/I t•, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,100.00 plus est. shipping costs of $ 0.00 to pay for or purchase UFED 4PC Logical annual Maintanence license renewal This purchase or expenditure is being made because: this purchase is an annual maintanence licences renewal for the Cellebrite UFED used by the annalyst for the Tr -County Drug Task Force Vendor selected for this purchase: Cellebrite n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Cellebrite is a proprietary company to this software and is the only provider for this annual license renewal. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax n Sewer ❑ Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 11TRI.TRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully su itted, etcPr• (11/4/(10 211,6ilt, uft_ /"6-,20/1, (Signature Dept. ead or De gnee) Date (Signature Finance Dept. Review) Date $ (,Oct)) $ �{h��/ z✓ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date Ytil City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 27.988.40 plus ext. shipping cost of $ 800.00 to pay for or purchase Replacement impeller, wear ring, and stationary wear ring for one Easton Raw Wastewater pump. This purchase or expenditure is being made because: From wear of pump. Vendor selected for this purchase: Quality Pump & Control Bids or written quotes were taken on this purchase, as follows EBids or quotes were not taken on this purchase because: Quality Pump & Control is rep. for replacement parts of this pump. Pump parts delivery around six months FY 2017. Total cost including freight is $28,788.40. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: pRoad Use Tax: Sewer: nSanitation: nBonds: ❑Federal/other grants: jOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) Date (Project Code) $ 25e7060768 3a -7 U $ 0,00 74,'4) 30 (Signature Finance Dept. Review) Date Quality Pump Street Control Mason Ci*, S,'. IA 50401 Waterloo, City of Waste Water Depanment 7I5*hairy Street Waterloo, 1A 50703-5783 Part Part Freight Impeller & Wear Ring for KRT K500-500 Stationary Wear Ring for KRT K500-500 Freight uty Quotation P.O. No. Cost 21,373.00 6,615.40 800.00 Project Total 21,373.00 6,615.40 800.00 Subtotal $28,788.40 Sales Tax (5.0%) $0.00 Total $28,788.40 City Clerk Use Only Finance Committee Approval Date 1/Iti /I V City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2.751.64 plus ext. shipping cost of $ 0.00 to pay for or purchase Service work for Terminating Fiber to new security camera's. This purchase or expenditure is being made because: For new security camera's to operate. Vendor selected for this purchase: Primary Systems []Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Primary Systems is contractor that received project from Radio Communications. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: []Sewer: []Sanitation: []Bonds: []Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-21 19 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 200,000.00- and the current available balance is Respectfully submitted, $ 138:63-1-58 ./V1A rr t 1 (J,& tetra 1 (Signature Dept. Head Or Designee) t Date (Sign'ature Finance Dept. Review) /-( �U �G Date R1MARY SYSTEMS PRIMARY SYSTEMS Waterloo 319-291-6522 Bill To: WATERLOO WASTE MANAGEMENT %KENT QUINT 3505 EASTON AVE WATERLOO IA 50702 QUANTITY INVOICE #: 68119-2 Date: 12/21/2015 Cust #: 48880B Salesperson: Terms: Net 30 Days TERMINATE FIBER AND PROVIDE LIU PER DAVE BURGER / KENT QUINT 71 CORNING ST FIBER END 1 FREIGHT IN DESCRIPTION TOTAL 1,293.98 27.26 Work Performed: TERMINATED FIBER THROUGHOUT WPC CAMPUS PER KENT QUINT Material Total Labor Total 0.00% Tax - IAEXP INVOICE TOTAL $1,321.24 $1,430.40 $0.00 $2,751.64 Remit to: PRIMARY SYSTEMS PO BOX 1016 WATERLOO, IA 50704-1016 Remittance copy - Detach and submit with payment Page 1 of 1 INVOICE #: 68119-2 Customer Name: WATERLOO WASTE MANAGEMENT Customer #: 48880B Inv date: 12/21/2015 INV AMOUNT: $2,751.64 Amount Enclosed: CHECK VISA MC CARD!! EXP SIGN Returned check will be re -presented electronically nlu.c .cmt.' al7ou.0.7 fop City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3,192.00 plus ext. shipping cost of $ 150.00 to pay for or purchase Gas Clip 4-gas Monitor two each, Monitor Dock Station, and accessories for Confine Space Entry. This purchase or expenditure is being made because: Current Gas Monitors at life expectancy, not able to get replacement parts. Vendor selected for this purchase: Quad City Safety, Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quad City Safety, Inc. is the rep. for sales and service of Gas Clip Monitors. Total cost including freight is $3,342.00. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: []Road Use Tax: []Sewer: []Sanitation: Bonds: nFederal/othergrants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1573 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 5,000.00 4 S,.UUoa--) and the current available balance is Respectfully submitted, $ 0.00��`/`` (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 41 It Quad City Safety, Inc. QUOTE 5311 TREMONT AVE oradCinwent inc. FAX (563) 445-2171 Customer Copy DAVENPORT, IA 52807 1 r (800) 383-6850 019930 E-Mail: info@quadcitysafety.com_.- Website: http://www.quadcitysafety.com 08/05/15 Page 1 Ship To: 2 CITY OF WATERLOO Bit! To: WATER POLLUTION FLOOD CONTROL 2235 3505 EASTON AVENUE WATERLOO , IA 50702 CITY OF WATERLOO 3577 EASTON AVE WATERLOO IA 50704 Reference # Expires Slsp 06A Terms NET 30 Wh 01 Freight PRE/ADD ` Ship Via BEST WAY 09/04/15 Quoted To: Quoted By: JF Item Description Ordered UM Price UM Extension MGC MGC-DOCK GCT-IR-LINK 58ES-428-20 4-GAS MONITOR GAS CLIP MGC MONITOR DOCK STATI GAS CLIP IR LINK COMMUNICATION MODULE W/USB CABLE GASCO ECO-SMART 4 GAS LEL=60% H2S=2OPPM 02=1 TRAINING AND SOFTWARE PROVIDED AT NO CHARGE! t T. 1 1 1 EA EA EA EA 605.500 1745.500 86.500 150.000 f.0-01: EA EA EA EA - 06:50- /2 i 0. o0 1745.50 86.50 150.00 D 3LR2Ito (S°. � 313 4 Z,o0 Merchandise Misc Tax Freight Total 2587.50 2.587...A1 .00 .00 .00 THANK YOU FOR THE OPPORTUNITY TO QUOTE. City Clerk Use Only Finance Committee Approval Date �/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,280.00 plus est. shipping costs of $ to pay for or purchase Directional bore from cabinet on W. 4th St. to light base near Washington St. - 178 ft. This purchase or expenditure is being made because: Bad underground wiring and conduit due to a street light pole being damaged in an accident. Vendor selected for this purchase: Hoffman & Hoffman Trenching, Inc. E Bids or written quotes were taken on this purchase, as follows: Hoffman & Hoffman Trenching, Inc. Waterloo, Iowa $2,280.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-1720-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 31,00.00 $ 23,400.00 „1i or Designee) D to (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015-December-Expenditure Pre -Authorization - directional bore W. 4th to base near Washington - Hoffman - 2,280.00.xls (Mar 2010)