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01/04/2016
FINANCE COMMITTEE January 4, 2016 5:45 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of December 21, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Wayne Castle, Associate Engineer Class/Meeting: Society of Land Surveyors Workshop Destination: Ames, IA Dates: January 15, 2016 Amount not to exceed: $130.00 2. Keith Kaspari, Director of Aviation Class/Meeting: Spring 2016, Meeting of the Iowa Public Airport Association (TPA) Destination: Grand River Center, Dubuque, IA Dates: May 11-13, 2016 Amount not to exceed: $400.00 3. Keith Kaspari, Director of Aviation Class/Meeting: Cedar Valley Coalition 2016 Destination: Washington, D.C. Dates: February 22-24, Amount not to exceed: $1,340.00 2016 4. Pre -Authorizations to Expend over $1,000.00 Airport Amount and Estimated S/H: $8,175.00 Expenditure: Airport general liability insurance for FY2016. Building Maintenance Amount and Estimated S/H: $6,463.00 Expenditure: Annual contract renewal with Jaytech Inc. to provide inspections & chemicals for cooling towers at City Hall & Young Arena. Planning Page 1 of 212 Amount and Estimated S/H: $3,000.00 Expenditure: Appraisals for 70 & 90 Sycamore Street & 2006 Dubuque Road. Police Amount and Estimated S/H: $979.99 + $49 S/H Expenditure: K-9 Deployment & Heat Alert with Pager system. Sanitation Amount and Estimated S/H: $17,500.00 Expenditure: Replacement Tink Bucket. Sewer Department Amount and Estimated S/H: $7,197.00 + $300 S/H Expenditure: Replacement Auma Electric Actuator Assembly for Easton control valve. BUDGET LINE ITEMS TO BE AMENDED 5. Approve the project budget for the Library Training Center Computers, funded with donations from Friends of the Library in the amount of $9,000, as submitted by the Library. 6. Approve the project budget for the Library MakerSpace project, funded with donations from Friends of the Library in the amount of $9,000, as submitted by the Library. 7. Approve the project budget for the construction of Galactic Drive and Fitzway Drive, funded 50% with a State of Iowa RISE grant in the amount of $189,735 and $190,085 with local option sales tax, as submitted by Engineering. 8. Approve the line item budget amendment to use insurance proceeds in the amount of $4,627.77 to repair a police vehicle, as submitted by the Police Department. 9. Approve the project budget for light replacement in several Leisure Services facilities funded with rebates from MidAmerican Energy in the amount of $9,243.20, as submitted by Leisure Services. BILLS S PAYMENT 10. January 4, 2016 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 212 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LIN ITEM USED FY.j42 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 67706 W �3 OO Co. - Detment NAME(S) AND POSITION(S): Wayne Castle Associate Engineer DATE: December 30, 2015 NAME OF CLASS / MEETING: Society of Land Surveyors Workshop DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 15, 2016 RETURN DATE: January 15, 2016 DATE(S) OF MEETING: January 15, 2016 PURPOSE OF TRAVEL/TRAINING: Society of Land Surveyors Workshop WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 130.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 130.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 130.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO /i , f/p. 1 DEPARTMENT HEAD MAYOR December 30, 2015 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 DL- an 3 .n en C. IA -1 N Z N O p m z = ' 4 O m m n A R. AR 00 1., — O V N 0 to w L 'NYC 113U11 ✓ ti v 0 m N !1 C ,C m ie C N G ssaapPV 6u!II!8 3 r •n 0 Fr '1 M i9 m ti p y w w s M.69C g co co o " C LI G G 1p D,, iie'w z n. z� g fi d ,a. `, o Ca. C e* I. w" y ( S a t R = a ^^ CFCDPO O_ O K rr co z a w C N m 5 i1y' ° N Q ��.R.q�1• i* ,- 4 • N Vf e. e C rn = Q a 0 o 0. 1 5. rn a0 = 0 19 P N 0 emel 0 ifme cow r1 Society of Land Surveyors of Iowa 100 Court Avenue, Suite 203 Des Moines, IA 50309 Illlr11111111111111nnllllllllrllll111111111111111�111111111r T6619**P13*****213*************************MIXED AADC 500 Mr. W. Wayne Castle, PLS/EI City of Waterloo Engineering Dept. 715 Mulberry St Waterloo IA 50703-5783 and C.Y. Stephens Auditorium. PRSRT STD U.S. POSTAGE PAID DES MOINES, IA PERMIT N0.4976 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY 7 LI ITEM USED j 1g nod 134 ' FY BUDGETED (0-lO. LA) EXPENDED YTD 0. LD THIS REQUEST VI-bD, (51) LEFT AFTER THIS REQUEST 3f oo: DATE /2-2-G•I5� Original - Clerk/Finance fsCo• - De•artment NAME(S) AND POSITION(S): Keith Kaspari, Director of Aviation DATE: December 28, 2015 NAME OF CLASS / MEETING: Spring 2016, Meeting of the Iowa Public Airport Association (IPAA) DEPARTURE DATE: Wednesday, May 11, 2016 PURPOSE OF TRAVEL: Attend the annual spring meeting of the Iowa Public Airports Association. DESTINATION: Grand River Center, Dubuque, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: RETURN DATE: Friday, May 13, 2016 May 11-13, 2016 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE Waterloo Regional Airport ESTIMATE OF COST: BUDGET LINE ITEM: 010 29 7700 1346 $250.00 LODGING $0.00 TAXI X GRANT REIMBURSABLE $50.00 MEALS $0.00 PARKING YES NO $/00.00 REGISTRATION $0.00 AIRFARE X REQUIRED CERTIFICATION N/A MILEAGE/FUEL $0.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 400.00 I BELIEV TH S TRIP SERVES A PUBLIC PURPOSE AN ' IS t ECESSARY AND BENEFICIAL TO THE CI O i AT RLOO DEP RTME December 28, 2015 TOTAL: $ 400.00 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE/ITEM USED tk) Zvi 17 (3' FY ib BUDGETED S52)0. Lib EXPENDED YID 4/60. o2 THIS REQUEST r 3 y1O • UG LEFT AFTER THIS f -7 t REQUEST 1'%(1) • V' DATE 76,. / L lil 1) Ori•inal - Clerk/Finance o• - be rtment NAME(S) AND POSITION(S): Keith Kaspari, Director of Aviation DATE: December 28, 2015 NAME OF CLASS / MEETING: Cedar Valley Coalition — 2016 Visit to Washington, DC DEPARTURE DATE: Monday, February 22, 2016 PURPOSE OF TRAVEL: DESTINATION: Washington, DC. DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: RETURN DATE: Wednesday, February 24, 2016 Tuesday, February 23, 2016 As the Director of Aviation at Waterloo Regional Airport, I recently received an invitation to attend a meeting of an overall larger group of the Cedar Valley Coalition. With our briefing book in -hand, we plan on meeting with Iowa's Congressional delegation and staff. Attached is my recommended list of aviation /airport priorities that will be part of the briefing book. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE Waterloo Regional Airport ESTIMATE OF COST: TAXI / DC $770.00 LODGING $20.00 Metro Line X GRANT REIMBURSABLE BUDGET LINE ITEM: 010 29 7700 1346 $50.00 MEALS $0.00 PARKING YES NO $0.00 REGISTRATION $500.00 (Est AIRFARE X REQUIRED CERTIFICATION $0.00 MILEAGE/FUEL $0.00 MISC/TOLLS YES NO TOTAL FOR ALL: $ 1,340.00 I BELIE THIS TRIP SERVES A PUBLIC PURPOSE A D I. NECESSARY AND BENEFICIAL TO THE CI Ys A ER ss WO 1 DEPART fWH'AD December 28,,2015 TOTAL: $ 1,340.00 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Ci. 'gins — Flight results — American Airlines https://www.aa.com/reservation/revenueSearchProcess.do?bookingPathState1d=145046621... American Airlines Plan Travel Find Flights Home Login English Travel Information AAdvantage 11 Choose Flights ,Travelers Trip Options Select Seats Review & Pay Finish Choose Flights Choose Your Departure Flight FRI SAT SUN MONDAY TUE WED THU Feb 19 Feb 20 Feb 21 February 22 Feb 23 Feb 24 Feb 25 $305 $305 $375 from $355 $335 $335 All prices are now ROUND-TRIP Lowest Fare from $355 ALO to DCA Choice Choice Essential Choice Plus First Monday February 22, 2016 Flights 3349 Operated by Envoy Air As American Eagle Departure Arrival 06:00 am 07:35 am ALO ORD \ 1267 LJ 08:25 am 11:12 am ORD DCA Choose Your Return Flight Lowest Fare from $490 la' $490 2 Seats left - $548 $650 2 Seats left 2 Seats left SUN MON TUE WEDNESDAY THU FRI SAT Feb 21 Feb 22 Feb 23 February 24 Feb 25 Feb 26 Feb 27 $490 $490 from $490 $490 $494 $534 $766 Change Departure Flights Flights Departure Prrival Choice Choice Essential Choice Plus First Shopping Cart Round -Trip Price: Travelers Fare Total 1 $490 $490 Price and Tax Information Li Your Round -Trip Price: $490 USD Baggage and Optional Service Charges. 1 of 12 12/18/2015 12:53 PM •ise ?;ghts — Flight results — American Airlines https: //www.aa.com/reservation/revenueSearchProcess.do?bookingPathStateld=145046621... Flights 1079 a` 3199 Operated by Envoy Air As American Eagle Optional log in Departure Arrival 05:40 pm 07:02 pm DCA ORD 08:10 pm 09:20 pm ORD ALO Choice Choice Essential Choice Plus First 0 Included + $58 +$160 +$156 Change Return Flights If you do not wish to login or are not an AAdvantage member, you may continue without logging in. AAdvantage #, Dividend Miles # or Username Last name Password Forgot AAdvantage Number? Forgot password? Your password is case sensitive and must be 5-16 characters. 113 Remember me Login Help FAQs d I By logging in, I accept the AAdvantage terms and conditions and privacy policy Join AAdvantage today » limited -Time offer Earn 40,000 bonus miles up to $100 statement credits, frost checked bask* and more • 'Learn more. 2 of 12 12/18/2015 12:53 PM WATERLOO REGIONAL AIRPORT CRUISE A NEW ALTITUDE CEDAR VALLEY COALITION (February 2016 Visit to Washington, D.C.) TRANSPORTATION PRIORITIES CITY OF WATERLOO — WATERLOO REGIONAL AIRPORT Aviation Transportation White Paper The City of Waterloo and Waterloo Regional Airport, would like to thank Iowa's Congressional Delegation for the past support of aviation transportation priorities noted below, and would appreciate your support to enhance aviation programs through the offices of the USDOT and the Federal Aviation Administration. Federal Aviation Administration — Airport Improvement Program: As one of eight Commercial Service Airport Directors in the State of Iowa, it would be greatly appreciated if Iowa's Congressional Delegation would support the passage of legislation for a long-term (minimum 5-years), Multi -Year Bill for the Reauthorization of the Federal Aviation Administration's Airport Improvement Program (AIP). Currently, airports nationwide are operating without a Multi -Year Bill, as the previous bill expired in September. Therefore, in the absence of a Multi -Year Bill, the likelihood of airports operating on Short -Term Continuing Resolutions is now upon us and unfortunately is not the preferred way to continue the development for the nation's system of airports. As you may remember, and prior to the passage and now expiration of the most recent multi -year legislation, Airports Nationwide operated under a program of 23 Short -Term CR's. We would also request the advocacy of Iowa's Congressional delegation to support annual increases in the AIP program as final language for this program moves through the various committees of both the House and Senate. Increase in the Passenger Facility Charge (PFC) Program: Waterloo Regional Airport would greatly appreciate the support and advocacy from Iowa's Congressional delegation, for an increase in the Passenger Facility Charge. The FAA -approved PFC, currently at $4.50, was last increased from $3.00 in CY-2000, which was the first and only increase in over 25-years of the program, yet the buying power of today's PFC is less than $2.00. Waterloo Regional Airport would appreciate the support of Iowa's Congressional Delegation for a justified increase in the PFC to $8.50, and Index the PFC for construction -cost inflation, as recommended by the American Association of Airport Executives (AAAE), and Airports Council International — North America (ACI-NA). This increase is also supported by the Iowa Public Airports Association. Unfortunately, the airlines' lobbying arm, Airlines 4 America (A4A), have advocated for many years that an increase in the PFC is not justified, and would be an increase to an existing tax that is not needed nor justified to airline passengers as A4A continues to state that passengers are already overburdened by the numerous taxes assessed when purchasing an airline ticket. To contrast A4A's position, and to correct the misinformation provided by this lobbying group, would be to advise Iowa's Congressional Delegation, as follows: 1. The PFC is not a tax, it has never been nor will ever be a tax. Yet what the PFC is — is a funding program used by airports and paid by the passenger, as a usage fee used for purposes of Airport Capital Development, when traveling through the Nation's system airports. 2790 Livingston Lane, Waterloo, IA 50703 - PH: 319-291-4483 FX: 319-291-4250 - www.flyalo.com The PFC allows the airport to upgrade passenger terminals, security fencing, airfield pavements and lighting, and overall airport infrastructure for capital development projects that are deemed eligible by the FAA for PFC collection. Furthermore, the PFC program also allows airports like Waterloo located in the snow -belt regions of the U.S., to purchase large and costly snow removal equipment and airport fire trucks, to provide enhanced snow removal and emergency response operations at the airports the airlines serve. The mis-information of A4A, continues, with a recent report in "The Hill" Newspaper on December 16, 2015, reflecting communication from this lobbying group as follows: A4A opposes unnecessary airport tax hike Airlines for America opposes a plan by airports to unnecessarily hike the passenger facility tax paid by airline passengers. "We think it's unfortunate that the airports want to put coal in the stockings of all travelers in the form of unnecessary higher taxes," A4A said. "Comparing revenue from optional ancillary services to mandatory tax hikes that passengers are forced to pay every time they fly is misleading at best." So, as you can see, A4A continues its, "at best, unfortunate" opposition for a long -needed and justified increase in the Passenger Facility Charge. 2. Furthermore, the PFC applications are always reviewed by the FAA for project eligibility, and goes directly to areas that would benefit the airlines operating from the airport, so the question remains: Why would the airlines oppose a program that would be of direct benefit to their airline's operation at the airports they serve? 3. Additionally, the airlines that collect the $4.50 PFC for the airport, is the beneficiary of approximately $0.12 per passenger to administer the collection process, per each segment of the flight. Furthermore, the airlines are always invited to provide comment to each PFC application that is submitted to the FAA for collection authority. However, it has been my experience that airline officials historically do not attend the meetings to discuss the scope of projects contained in the application with airport officials. So in reviewing the airlines' domestic and intemational route networks, and as an industry, the airlines' collects untold millions of dollars per year — all information which unfortunately has not been communicated to Members of Congress. 4. Airlines 4 America (A4A), of course, is the same lobbying group that opposes the passage of any legislation in Washington, whereby the "ancillary fees" charged by the airline industry, and paid by passengers for the additional costs incurred for example includes the following: Premier Seating; Advanced (Early) Boarding of the Aircraft; Exit Row Seating; Ticket Change Fees; Checked Baggage Fees; and, many others — all of which, as an industry equates to billions of dollars per year — of which, is not taxed at all. In my opinion, of which is shared by my colleagues in the airport industry, the taxes on these fees should be deposited in the Aviation Trust Fund for use in the AIP Program. 5. Lastly, as an additional example, and during 2014, as an industry, the airlines received more revenue (approximately $3.6B) solely on checked baggage fees, then the FAA expended on the Airport Improvement Program ($3.35B) for infrastructure improvements at all of the nation's airports. So, in respect, A4A's comments, on behalf of their Airline clients, does not make any level of common sense. Today, Airports and Airlines should be valuing their partnership, but the airlines' continued opposition of this program, via their A4A lobbyist, is most unfortunate. With this request of support and advocacy, I have also communicated this request to IDOT' s Transportation Commission, whereby if supported by the Commission, has a real opportunity to be one of the first states, if not the first overall state in the U.S., to provide Statewide support for this initiative. Increase in the AIP Allocation for Non -Hub Airports: As Members of Congress may remember, and for many years after 9/11, the FAA provided 95% Airport Improvement Program funding support for airports throughout the U.S., with many State Aeronautics offices funding a 2.50% match, and the Airport Sponsor funding 2.50% of the remaining 5.0% balance. However, the State of Iowa's Office of Aviation does not participate in providing funding support for airport capital development via the FAA's AIP Program. Unfortunately, over the last few years, the FAA returned to a 90%-10% funding allocation. 2790 Livingston Lane, Waterloo, IA 50703 - PH: 319-291-4483 FX: 319-291-4250 - www.flyalo.com As such, the doubling of local "matching" costs to the small Non -Hub airports in Iowa, and throughout the U.S., airports like Waterloo and many of the other very small non -hub commercial service airports in Iowa — (Exs: Dubuque, Burlington, Fort Dodge, Mason City and Sioux City), makes it very difficult for the Airport to match FAA funds with the current level of the Passenger Facility Charge (PFC) program provides with PFC revenue that the airports receive on an annual basis due to the EAS- level of air service that provides scheduled service to the six small communities listed above. Additionally, if small airports have significant funding needs for major projects such as runway reconstruction, whereby the need of AIP Discretionary funds would be required, certainly the smaller airports in Iowa, and throughout the U.S., would struggle to provide 10% of the matching funds without the need to go on to the bond market — thereby further increasing the costs to the City and/or Airport Sponsor. Essential Air Service Program (EAS): Of the eight (8) commercial service airports in Iowa, Waterloo is one of five (5) Iowa airports in the USDOT's Essential Air Service — (EAS) Program. Due to the 2008 consolidation and mergers of the airline industry, and the loss of multiple carriers, frequency of flights, and hub destinations that were common place in Waterloo, your support for Waterloo to be included in the EAS program has been a critical life -line for Cedar Valley residents to gain access to the national air transportation system. Recently, the USDOT requested proposals from airlines to provide service to Waterloo. Thankfully, American Airlines provided a proposal to continue service from Waterloo to Chicago's O'Hare International Airport. This now provides Cedar Valley residents continued access on a Legacy Carrier, with access to the Nation's second busiest airport, and now with the completion of the merger between American Airlines and US Air, allows access to hundreds of domestic and international destinations when including American's 14 airline partners via their One World Affiance. Therefore, Cedar Valley residents have only one -stop to nearly anywhere around the globe. The City of Waterloo, the Cedar Valley Coalition in addition to the overall Cedar Valley Region, would like to thank Iowa's Congressional Delegation for their continued support of the EAS Program, of which, there are approximately 116 communities in this program located throughout the U.S. USDOT — Small Community Air Service Development Program - SCASD: Historically, the USDOT's Small Community Air Service Development program was funded at $20M for a not to exceed number of airport communities at 40 per year. The intent of the program was to provide grant funds to small communities to encourage new entrant airlines, add frequency, expanded service to additional airline hubs, larger aircraft, upgrade from turbo -prop to regional jet aircraft, revenue guarantees, airport marketing, etc. to encourage increases in passengers using the airports where the grant funds have been received. For small airports like Waterloo that receive air service by the USDOT via the Essential Air Service program, EAS airports are only eligible to be considered for requesting marketing funds. Waterloo submitted a request for FY-2015, yet was unfortunately not approved for marketing funds to begin the reverse leakage of an estimated 72% of potential passengers from this area - using other airports to begin their air travel. However, for many years now, this program has been grossly under -funded at/or around $6-$7M, in that, late in 2015, the approved list of communities were awarded grant funds to both medium to large communities to airports and cities that, in my humble opinion, did not need, nor should have been able to justify, being awarded grant funds under this Small Community program. At Waterloo, we are significantly challenged by regional competition in Iowa and our neighboring states of Minnesota (Minneapolis), Wisconsin (LaCrosse and Madison) and Illinois (Moline — Quad Cities) due to these airports enjoying scheduled service via many carriers, mainline service, international service, and the frequency of flights. In Iowa, Waterloo is geographically challenged due to the proximity of our neighboring Iowa airports of both Des Moines and Cedar Rapids. As such, the combined market share of both the Des Moines International Airport (63.62%) and the Eastern Iowa Airport in Cedar Rapids (31.24%), for a combined total of 94.86%, leaves the remaining six Iowa airports to struggle to maintain scheduled service without the need of the EAS subsidy, with the lone exception, being Dubuque that enjoys three flights per day, yet is not in the EAS program. 2790 Livingston Lane, Waterloo, IA 50703 - PH: 319-291-4483 FX: 319-291-4250 - www.flyalo.com The City of Waterloo, Waterloo Regional Airport, and the Cedar Valley Coalition, would appreciate the support of Iowa's Congressional delegation to seek full funding support to restore the program to $20M per year in the next Reauthorization Program, and request the USDOT complete a thorough review of the SCASD program, and to right -size the program, so as the only airport recipients would be those in the "Non -Hub" category of airports. Federal Contract Air Traffic Control Tower Program (FCT Program): While Waterloo Regional Airport is not currently a participant in the FAA's Federal Contract Tower Program, years ago, as the Airport Director in Waterloo, I managed an airport in Michigan that did have a Federal Contract Tower, so I know first-hand the importance and the safety benefits of this critical program to ensure safe aircraft operations at the 252 airports in the program, that otherwise would not be able to justify the cost of the FAA continuing the tenancy with a much higher cost to maintain the Air Traffic Control Tower at its full complement of controllers and support staff. The FCT Program is a true shining star for an example of a Public -Private Partnership, whereby the safety and cost benefits of the community operating a Contract Tower have time and again, shown the cost-effectiveness of this program. The Cedar Valley Coalition requests the continue support of this critical program for the Fully Funded Towers, and the Cost - Share Towers, for the safety of aircraft operations at the 252 airports in the program. U.S. Department of Homeland Security — Transportation Security Administration: The City of Waterloo and Waterloo Regional Airport, would appreciate the support to advocate for ensuring that the Transportation Security Administration, conduct the following: 1. Full levels of staffing and employment of Screening Agents assigned to the Nation's airports; 2. Ensure a forward -thinking Risk -Based Security Program, as advocated by the American Association of Airport Executives; 3. With regard to the equipment that the TSA uses to screen both checked luggage and passengers, as a Category IV (CAT -IV) airport (the lowest Category of airports), the City of Waterloo and the Cedar Valley Coalition would like to require that officials at the Department of Homeland Security and the Transportation Security Administration, provide like security technology and equipment that is deployed and in use at the larger airports in the U.S., such as the current technology of Explosive Detection System (EDS) equipment to replace the current Explosive Trace Detector (ETD) in use at Waterloo Regional Airport for the screening of checked luggage. Additionally, as the Director of Aviation charged with the responsibility to provide a safe airfield and terminal environment for aircraft and passengers, I would like to recommend that the checkpoint walk-through metal detector at the CAT -IV Airports, be replaced with the Advanced Imaging Technology (AIT) equipment, commonly referred to as the "Phone Booth." Therefore, and regardless of the number of bags checked or number of passengers screened at the screening checkpoint due to the limited number of scheduled flights that a small CAT -IV airport has, all airports regardless of size, number of flights, or complexity, should have like -equipment providing the most up to date technologies to screen bags and passengers. I have communicated this request to the Federal Security Director for Iowa, and his Staff based in Des Moines, and have advocated that Waterloo be considered for the installation of the advanced imaging equipment that is described above as soon as it is available. Thank you — Keith cc: Mayor Ernest Clark Mayor Elect, Quentin Hart Michelle Weidner, CFO Members, Waterloo City Council Members, Airport Advisory Board 2790 Livingston Lane, Waterloo, IA 50703 - PH: 319-291-4483 FX: 319-291-4250 - www.flyalo.com 12117/201'5 Airlines collected $1 billion in baggage fees in Q3 I TheHill TFi 1 E 1111,1, Airlines collected $1 billion in baggage fees in Q3 Thinkstock By Keith Laing - 12/16/1512:39 PM EST Airlines collected $1 billion in baggage fees in the third quarter of 2015, according to statistics released this week by the Department of Transportation. The department's Bureau of Transportation Statistics said the figure, officially $1,019,000, is $59 million more than was collected by airlines in the third quarter of 2014. The figure is also a $57 million more in baggage fees than passengers paid in the second quarter of 2015, the group said. Airport groups have seized on the numbers to criticize airlines for opposing efforts to limit how much airports may charge passengers to help pay for facility improvements. "While the airlines have filled their stockings with more than $1 billion in quarterly bag fee revenues, they continue to play the Grinch when it comes to airport local self-help to build better facilities for the traveling public," American Association of Airport Executives President Todd Hauptli said in a statement. 'The carriers' continued position of 'Bah Humbug' when it comes to modernizing the local Passenger Facility Charge program runs contrary to the interests of the traveling public — a fact made very clear as passengers take to the skies during the busy holiday season," Hauptli continued. Airports have been pushing Congress to nearly double the maximum charge that is added to every plane ticket, from $4.50 to $8.50. SPONSORED CONTENT 5 Things You Need to Know about Air Traffic Control Reform By Byron Dorgan, U.S. Senator tRet) Airplanes are still flying across the U.S. guided by World War II era, ground -based radar. Read More Airlines have resisted the proposal to increase the facility fees, arguing that passengers are already charged enough fees by the federal government when they purchase plane tickets. Consumer groups have complained that airlines raked in billions of dollars in baggage fees each year while they are charging passengers more for flights. "The problem of overflowing overhead bins on planes has been created by the airlines themselves," the Arlington, Va.-based Travelers United httndRhahill rnm/nnlicv/transnortation/263461-airlines-collect-1-billion-in-baoaaae-fees-in-3a 1/2 12117/20-15 Airlines collected $1 billion in baggage fees in Q3 I TheHill group said in a blog post earlier this year. 'These are the unintended consequences of baggage fee greed and the airlines' efforts to keep the billions of dollars of extra -fee income flowing," the group continued. Airlines have defended their decision in recent years to charge baggage fees, saying it allows passengers to choose how much luggage they want to bring on flights. 'We think it's unfortunate that the airports want to put coal in the stockings of all travelers in the form of unnecessary higher taxes," the group that lobbies for most major airlines in Washington, Airlines for America, said. "Comparing revenue from optional ancillary services to mandatory tax hikes that passengers are forced to pay every time they fly is misleading at best, as it completely ignores that fact that Airports across our country are in a very strong financial position, already receiving billions of dollars from passengers and the government alike," the airline group continued. "Simply put, you have a choice about whether to check a bag. You do not have a choice about whether to land at an airport." -This story was updated with new information at 4:58 p.m. TAGS: Airlines, Airports, Airline baggage fees, Passenger Facility Charge, PFC The Hill 1625 K Street, NW Suite 900 Washington DC 20006 1 202-628-8500 tel 1202-628-8503 fax The contents of this site are ©2015 Capitol Hill Publishing Corp., a subsidiary of News Communications, Inc. http://thehill.com/policy/transportation/263461-airlines-collect-1-billion-in-baggage-fees-in-3q 2/2 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,157.00 plus est. shipping costs of $ to pay for or puchase Airport general liability insurance for CY 2016. This purchase or expenditure is being made because: Liability insurance is necessary for risk management of airport operations. n Bids or written quotes were taken on this purchase, as follows: The City has bid Insurance and PDCM is currently the City's insurance agent. PDCM has bid our insurance through several aviation insurance companies. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds El Road Use Tax Sewer Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 136$4 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 8,203.00 anthe urrent available balance is $ 8,203.00 ✓ 4014 akU (Signature Depwingn or Designee) te� Date (Signature Finance Dept. Review) Date users\shared goodies \forms\PDCM-16.xls(Oct 2004) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint $ 6,463.00 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Annual contract renewal with Jaytech Inc. to provide inspections & chemicals for cooling towers at City Hall & Young Arena Vendor selected for this purchase: Jaytech Inc. ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Annual contract renewal 12/1/2015 - 12/1/2016 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully imitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - Annual Contract Renewal.xls (Mar 2010) (Project Code) $ City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee / Approval Date (/`t/l (p The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 3,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Appraisals for 70 & 90 Sycamore St & 2006 Dubuque Rd. This purchase or expenditure is being made because: 2006 Dubuque Rd. - disposal of right of way 70 & 90 Sycamore St. - potential acquisition Vendor selected for this purchase: Rally Appraisal n Bids or written quotes were taken on this purchase, as follows: Rally - $2000 (70 & 90 Sycamore) and $1000 for 2006 Dubuque Rd. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n X General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010 08 5700 1313 ($1000) 415 08 6100 2140 ($2000) (Fund - Department - Activity - Account Number) in which the budgeted amou is and the current available bala ce is Respec (Project Code) $ 7100.00 / $200,000 $ 577.50 r $ 28,308.05V 2-3aI5 (Signature Dept. Head or Designee) Date (' re inance ept. Review) G 2/d / Date K:\shared goodies\forms\Rally-70 & 90 Syc and 2006 Dubuque.xls (Mar 2010) Cedar Falls Office • 2302 W Street, Suite 201D • Cedar Falls, IA 50613 Clint Cota - Manager Jim Herink — Senior Appraiser Adam Horan Dextar Klostermann Dave Passmore - Commercial Manager MAI December23, 2015 Tim Andera Associate Planner City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 RE: Request for Bids 70 and 90 Sycamore Street, Waterloo, Iowa 50703 2006 Dubuque Road, Waterloo, Iowa 50703 Phone: (319) 266-9373 Fax: (319) 277-5218 Dear Mr. Andera: Per your request, I am providing a bid for the appraisal of the following properties. Property Bid Amount 70 and 90 Sycamore Street, Waterloo, IA 50703 2006 Dubuque Road, Waterloo, IA 50703 $2,000 P"' $1,000 The appraisal report can be complete within four weeks of the date it is awarded and no later than January 29, 2015. Sincerely, v James Herink Certified General Real Property Appraiser, CG02627 (Iowa) City Clerk Use Only Finance Committee Approval Date 11 41(W City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 979.99 plus est. shipping costs of $ 49.00 to pay for or purchase K9 Deployment & Heat Alert with Pager system This purchase or expenditure is being made because: to replace worn out equipment we currently have in the K9 vehicles. It is a heat sensor that alerts the handler when the inside of the car is too hot for the K9 and dangerous Vendor selected for this purchase: Ray Allen Manufacturing ❑ Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: Ray Allen Manufacturing is the vendor that the Waterloo Police Department uses for this equipment which is installed in the other patrol vehicles. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Bonds El Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1528 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s bmitted, CQ , /5- /2�jj; P2 12'3t' (Signature De t. Head or es' ee) Dat (Sig reiance ept. Review) Date (Project Code) $ I (a, UL $ 3 qt?' K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 17,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement Tink Bucket This purchase or expenditure is being made because: Jaws on tink bucket have been repaired and re -welded so many times, no longer repairable Vendor selected for this purchase: Murphy Tractor n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Bonds Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-2110 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 60,000.00 V and the current available balance is $ 'f Respectfully sub itted, �Zl +,eIitL /. - u,- . /2 -2,,2 -/s K:\shared goodies\forms\Sanitation - Replacement Tink Bucket - December 2015.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1/4/t b City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 7,197.00 plus ext. shipping cost of $ 300.00 to pay for or purchase Replacement Auma Electric Actuator Assembly for Easton Control valve. This purchase or expenditure is being made because: Auma electric actuator is at its life expectancy. Vendor selected for this purchase: Mellen & Associates, Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mellen & Associates, Inc. is rep. for this equipment. Total cost including freight is $7,497.00. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: []Sewer: []Sanitation: []Bonds: []Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Resp tfub ted, /(2�30—( S '/Vj l Q 1 �ucx'V(l %� /�`J ure Dept. He Or Designee) Date (Signature Fin ce Dept. Review) Date $ 250,000.00 V $ 14.045.33 MELLEN a ASSOCIATES, INC. 3404 5. 11th St, Council Bluffs, IA 61501 tALLIRt' AOTMiME"EMM'MBR MINIMS • PIIM " PIM= MIMMAAMA' MWA"MAMSAS • SWIM I UTAT1eN#: 2015-1106cm ONTARIO MITE: November 6, 2015 PNEPMD IT: Charles Mixan (Mick) Ph: (712) 322-9333 MiloixandlateChautoMation,COm PNWECENAME Waterloo, IA - WWTF e00TEN TO: City of Waterloo Attn: Steve Isenhower Ph: 319-291-4533 E-Mail: ict.shop@waterloo-ia.org TUNS; 100% Net 30 Days EU: Factory ISEINOTTENM/ Prepay & Add NELNIEAY: Estimated 6 Weeks ARO Mom Quamlty Description Each Net Auma Model SAREX14.6/AMEXC01.1 Electric Actuator Assembly Replacement for obsolete actuator - SO 9612047 Customer to reuse existing GK bevel gear and wall mounted controls. 1 1 $ 7,197 $ 7,197 The proposed actuator is functionally equivalent to the previously supplied unit, however due to age, obsolete parts, and changes in manufacturing practices, some wiring and dimensions may vary. SUB -TOTAL 7,197 as -to i G 0/14 Po Vol ve- Fr' 306 oti TERMS & CONDITIONS 1. Price does not include mechanical joint accessories, valve boxes, special coatings, special tagging, tee operating wrenches, flange gaskets, bolts, installation services, test certifications, field start up services, special crating, or packaging for export - unless other -wise noted. 2. State and local use taxes are not included. Tax exempt certificates must be provided if the project is determined to be tax exempt. 3. This quotation/order is subject to the manufacturers' acceptance, warranty and terms and conditions (available upon request). 4. Delivery quotes represent an estimate only, with all items quoted as "subject to prior sale". 5. Pricing will be held for 30 days. ADDITIONAL COMMENTS 1. Please reference quotation number 2015-1106-cm on all purchase orders & correspondence. 2. Purchase Orders resulting from this quotation shall be issued to "Mellen & Associates, Inc". 2015-1106-cm.xls Page 1 of 1 Budget Amendment Descriptions for 1/4/2016 Finance Committee Meeting Agenda: 1. Approve the project budget for the Library Training Center Computers, funded with donations from Friends of the Library in the amount of $9,000, as submitted by the Library. 2. Approve the project budget for the Library MakerSpace project, funded with donations from Friends of the Library in the amount of $9,000, as submitted by the Library. 3. Approve the project budget for the construction of Galactic Drive and Fitzway Drive, funded 50% with a State of Iowa RISE grant in the amount of $189,735 and $190,085 with local option sales tax, as submitted by Engineering. 4. Approve the line item budget amendment to use insurance proceeds in the amount of $4,627.77 to repair a police vehicle, as submitted by the Police department. 5. Approve the project budget for light replacement in several Leisure Services facilities funded with rebates from MidAmerican Energy in the amount of $9,243.20, as submitted by the Police department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET - ALL PROJECTS \)/y��(e, PAGE ONE Project Name Training Center Computers City Contract No. Project Manager Project Budget Total Mike Dargan $ 9,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name No x C. City Match Source of Funding D. Other Entities Yes Name x No Friends of the Library To be assigned by the Finance Dept. Project No. Subproject No. 33FOL TCPC % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 0.00% 0.00% 0.00% 100.00% Done None ❑ ❑x Yes No ❑ ❑x ❑ 0 ❑ ❑x x ❑ ❑x ❑ ❑x ❑ ❑x 6. Include a brief description of the project in the space below: (REQUIRED) FOL annual gift is $18,000; $9,000 will replace 7-year old computers currently in use in the training center. Page 2 must be attached and signed. users\michelle-w\forms\project-worksheets-training-center-computers-fol\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Training Center Computers Department No. project will be budgeted under 33 Activity No. project will be budgeted under 3160 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue EXPENDITURES: City Clerk Use Only Finance Committee Approval Date `4') To be assigned by the Finance Dept. Project No. Subproject No. 33FOL TCPC (Each column should only include amounts by fund) Fund: FOL 019 Fund: Fund: Fund: Total 9,000.00 9,000.00 TOTALS $ 9,000.00 $ $ $ - $ 9,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2151 Bldg Construction 2118 Furniture xxxx Signage 1523 Program Supplies 2.3156 Computers 9,000.00 9,000.00 TOTALS $ 9,000.00 $ $ (Si ature Dept. Head) Date r $ $ 9,000.00 127, eG���c, (Signature Finance Dept. Review) Date users users\michelle-w\forms\project-worksheets-training-center-computers-fol\Page 2 (Donat-non constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name MakerSpace City Contract No. Project Manager Project Budget Total Amy Rousselow $ 9,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name No x C. City Match Source of Funding D. Other Entities Yes Name x No Friends of the Library To be assigned by the Finance Dept. Project No. Subproject No. 33FOL MAKER % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) FOL annual gift is $18,000; $9,000 will fund program supplies. 0.00% 0.00% 0.00% 100.00% Done None ❑ Yes No ❑ ❑ ❑ Q ❑ El ❑ 0 ❑ Q ❑ Q El Page 2 must be attached and signed. users\michelle-w\forms\project-worksheets-makerspace-fol\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee / Approval Date ki/ L� Project Name (from page one) MakerSpace Department No. project will be budgeted under 33 Activity No. project will be budgeted under 3160 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue EXPENDITURES: To be assigned by the Finance Dept. Project No. Subproject No. 33FOL MAKER (Each column should only include amounts by fund) Fund: FOL Fund: Fund: Fund: 0/0 Total 9,000.00 9,000.00 TOTALS $ 9,000.00 $ - $ - $ $ 9,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2151 Bldg Construction 2118 Furniture xxxx Signage 1523 Program Supplies 2106 Computers 9,000.00 9,000.00 TOTALS $ 9,000.00 $ $ - $ $ 9,000.00 )'� t.e -� c� Ia i 121O is (Si nature Dept. Head) Date zL (Signature Finance Dept. Review) /2- -/s" Date users\michelle-w\forms\project-worksheets-makerspace-fol\Page 2 (Donat-non constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS q"/i PAGE ONE Galactic) Project Name FY 2016 Ga+atic Drive and Fitzway Drive RM-8155(747)--9D-07 City Contract No. Project Manager Project Budget Total 896 Jeff Bales $ 379,820.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes x Grant Name RISE Project C. City Match No Source of Funding Local Option Sales Tax D. Other Entities Yes Name No % Paid by federal grant Grant Agreement Number % Paid by state grant 50.00% Grant Agreement Number 2016-R-003 % Paid by City 50.00% % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None 0 ❑ Yes No ❑ 1E1 ❑ ❑ ❑ ❑ 0 ❑ ❑ ❑ 6. Include a brief description of the project in the space below: (REQUIRED) Construction of approximately 8741ineal feet of Galactic Drive and Fitzway Drive Including Roundabout Intersection Page 2 must be attached and signed. K:\shared goodies\forms\MidportBlvdProjBudget8961Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date ! 4 // Project Name (from page one) FY 2016 Galatic Drive and Fitzway Drive RM-8155(747)--9D-07 Department No. project will be budgeted under 96 DI Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shaied Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 6260 TIF EXPENDITURES: /51 bC) (Each column should only include amounts by fund) Fund: 290 Fund: 205 Fund: Fund: 189,735.00 190,085.00 TOTALS $ 189,735.00 $ 190,085.00 $ Total 190, 085.00 189,735.00 $ $ 379,820.00 2103 Engineering & Consulting $ 24,286.00 $ 24,286.00 $ 48,572.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 165,449.00 165,449.00 330,898.00 2199 Non -participating Misc 350.00 350.00 TOTALS $ 189,735.00 $ 190,085.00 $ z—?.,{ r e ) (Signature Dept. Head) Date $ $ 379,820.00 (Signature Finance Dept. Review) /2 `r/ Date K:\shared goodies\forms\MidportBlvdProjBudget896\Page 2 (Constr Proj) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ o it ee approval required? YES NO \ If so, date approved I 4// City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 16 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount oio jyrigi5 3625 Insurance Refund )3INS11CARE 4,627.77 010 11 1160 1378 Ins. Refund )3INS11CARE 4,627.77 TOTAL $4,627.77 TOTAL This amendment is being requested because: To conform with the City's budget line item control policy. Using insurance payment for damaged vehicleJi5. $4,627.77 Prior Committee Actions (Dates): 1 /,;2/23 ic (Sign ture Der . He •esignee) Date ( ignature Finance Dept. Review)Date Date Posted (Finance Dept.) K:\users\shared goodies\formslcsbudgetamendregform (Apr 2003) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Afil f Project Name (from page one) LEISURE SERVICES LED/T-8 LIGHT REPLACEMENT C"�i l ' Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State To be assigned by the Finance Dept, Project No. Subproject No. 1_0111, (Each column should only include amounts by fund) Fund:1)f//° Fund: Fund: Fund: Total 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3722 REFUND 9,243.20 9,243.20 EXPENDITURES: TOTALS $ 9,243.20 $ $ $ - $ 9,243.20 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 1521 ELECTRICAL 9,243.20 9,243.20 TOTALS $ 9,243.20 $ $ $ $ 9,243.20 / -/ s ZS` Y����, �a� . ���v��a;� �,� •y /s (Signature Dept. Head)" Date (Signature Finance Dept. Review) Date K:\shared goodies)totms\Project Budget Worksheet LED light\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name LEISURE SERVICES LED/T-8 LIGHT REPLACEMENT City Contract No. Project Manager TRAVIS NICHOLS Project Budget Total $ 9,243.20 1. How will this project be funded? A. Federal Grant Yes No X CFDA # Grant Name B. State Grant Yes No Grant Name C. City Match Source of Funding NONE D. Other Entities Yes Name No MIDAMERICAN ENERGY REBATE To be assigned by the Finance Dept. Project No. Subproject No. Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 100.00% Done None ❑ 0 Yes No ❑ ❑X nn ❑n ❑ 0 El ❑ ❑X LEISURE SERVICES WILL REPLACE 872 4' T-8 FLOURESCENT LIGHTS IN THE LEISURE SERVICES BUILDING, FORESTRY BUILDING, GATES PRO SHOP, IRV WARREN PRO SHOP AND SOUTH HILLS PRO SHOP WITH ENERGY EFFICIENT LED TUBE LIGHTS. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet LED light\Page 1 All Projects (Mar 2010)