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12/21/2015
- `Y FINANCE COMMITTEE December 21, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of December 14, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Garret Gingrich and Nick Anderson, Paramedics Class/Meeting: 48-Hour EMS Paramedic Refresher Course Destination: Cedar Rapids, IA Dates: February 26-28, Amount not to exceed: $598.00 2016 2. Dennis Gentz, Assistant City Engineer Class/Meeting: 52nd Annual Concrete Paving Workshop Destination: Altoona, IA Dates: January 27-29, 2016 Amount not to exceed: $445.00 3. Cheryl Huddleston, Human Resources Manager Class/Meeting: National Public Employer Labor Relations Association Annual Conference Destination: Memphis, TN Dates: April 17-21, 2016 Amount not to exceed: $1,979.28 4. Chawne Paige, Curator Class/Meeting: Haitian Art Society 2016 Annual Conference Destination: San Francisco, CA Dates: February 10-15, Amount not to exceed: $1,660.00 2016 5. Kent Shankle, Director of Cultural & Arts Commission Class/Meeting: Guatemalan Folk Art Collection/Exhibition Research Destination: Guatemala City, Guatemala Dates: February 10-24, Amount not to exceed: $1,605.00 2016 Page 1 of 207 6. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $4,800.00 Expenditure: Installation of 316 light fixtures at the W. 5th Street Parking Ramp. City Clerk's Office Amount and Estimated S/H: $1,860.00 Expenditure: Public web access to resolutions, ordinances and minutes, and Human Resources job application work flow via Lasethche software. City Clerk's Office Amount and Estimated S/H: $3,151.76 Expenditure: Annual contract base rate charge for J aserfiche for the period of 12192015 - 12/17/2016. Leisure Services Amount and Estimated S/H: $3,850.00 Expenditure: Renewal of annual subscription to TreeKeeper Software (TreeKeeper Mobile & TreeKeeper 7.7). Leisure Services Amount and Estimated S/H: $3,520.10 Expenditure: Emergency repairs to the Young Arena ice system. Leisure Services Amount and Estimated S/H: $9,243.20 Expenditure: (872) 4' LED tube lights. Police Amount and Estimated S/H: $3,970.00 Expenditure: Annual renewal of IBM p/h 7233-AC 1 hardware onsite maintenance for servers. Police Amount and Estimated S/H: $1,425.00 + $18.05 S/H Expenditure: (15) P7100/7200 portable batteries for portable police radios. Sewer Department Amount and Estimated S/H: $4,665.00 + $200 S/H Expenditure: Hand hole cover and wear ring for #2 Easton RAS pump. BILLS PAYMENT 7. November 22, 2015. ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 207 FINANCE DEPT. STAFF ONLY LINE ITEM USED TRAVEL REQUEST CITY OF WATERLOO FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST tl 6fiA -{ c, DATE Mi' /,L.-i6,4 Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Kent Shankle, Director DATE: December 16, 2015 NAME OF CLASS / MEETING: Guatemalan Folk Art Collection/Exhibition Research DESTINATION: Guatemala City, Guatemala DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: February 10, 2016 RETURN DATE: February 24, 2016 DATE(S) OF MEETING: February 11-22, 2016 PURPOSE OF TRAVEL/TRAINING: The trip will provide opportunity to acquire additional Guatemalan textile art for the permanent collection and to conduct research and prepare for a future exhibition of Central American textile art from the collection. NOTE: All costs will be paid by employee, Friends of the Art Center and/or grant disbursements from Community Foundation of Northeast Iowa. Employee will take vacation pay for duration of the trip. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: $400 LODGING $200 TAXI $350 MEALS PARKING REGISTRATION $555 AIRFARE MILEAGE/FUEL $100 MISC/TOLLS TOTAL FOR ALL: $ $1,605 BUDGET LINE ITEM: wa GRANT REIMBURSABLE YES NO YES NO TOTAL: $ PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY F W ER I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR ►lI i(/ic DAT DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED TRAVEL REQUEST CITY OF WATERLOO FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance G l 4 69 /5 1 21 - /1-410,15 Copy - Department NAME(S) AND POSITION(S): Chawne Paige, Curator DATE: December 16, 2015 NAME OF CLASS / MEETING: Haitian Art Society 2016 Annual Conference DESTINATION: San Francisco, CA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: February 10, 2016 RETURN DATE: February 15, 2016 DATE(S) OF MEETING: February 11-14, 2016 PURPOSE OF TRAVEL/TRAINING: To attend Haitian Art Society Annual Conference. Conference rotates to new sites each year and is expected to be presented in Waterloo next year. NOTE: All costs, excepting employee salary, will be paid by Friends of the Art Center and/or grant disbursements from Community Foundation of Northeast Iowa. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE X AIRFARE DEPARTING FROM: Waterloo Regional Airport ESTIMATE OF COST: $575 LODGING $75 TAXI $210 MEALS PARKING $150 REGISTRATION $650 AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $1,660 BUDGET LINE ITEM: N/A YES NO YES NO TOTAL: $ GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY F WATOO ERLO, � DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Date: 12/16/15 To: Mayor Clark, Michelle Weidner, and City Council From: Kent Shankle, Cultural & Arts Director Re: Travel Requests I have submitted two travel requests, see attached, for Council consideration. It is my firm belief that these proposed trips will further our center's mission and benefit the citizens of Waterloo. The Waterloo Cultural & Arts Commission, the Commission's Collections and Exhibitions Committee, and Friends of the Art Center have all endorsed these trips and I am providing letters of support reflecting this. Please note that none of the expenses associated with these trips, with the exception of Mr. Paige's salary, are being funded by City or State monies. Friends of the Art Center has budgeted funds this year to support such travel. Any additional costs will be underwritten by funds to support collection/exhibition activities drawn from the Community Foundation of Northeast Iowa and/or will be paid by the employees themselves. The 2016 Haitian Art Society Annual Conference will be held in San Francisco this year. We propose to send only one representative from our staff, Curator Chawne Paige. Having a presence at the conference is critical in promoting the profile of our collection among Haitian art collectors and scholars, forging new project partnerships, soliciting donations to the collection, and advocating for bringing the conference to Waterloo in 2017. Since first becoming active in the Haitian Art Society in 2005, the affiliations developed through this organization have resulted in donations of art to the collection valued at over 1.5 million dollars. Also as a result, works from WCA's collections have regularly been featured in scholarly publications which are distributed nationally and internationally, raising awareness of the collection and encouraging collectors, scholars and others to plan trips to visit Waterloo and the Center for the Arts. Additionally, I personally have the opportunity to take part in a research trip to Guatemala next February to seek out and acquire additional pieces for our collection of Guatemalan crafts and textiles and to curate an exhibition of Guatemalan art to present at WCA. One of our long-time donors, Ute Stebich, will be in Guatemala making artist contacts in preparation for the trip and I would also have the opportunity to travel with Laurie Carmody Ahner who has been a longtime dealer in Guatemalan art. She has connections with many of the finest artists producing in the country. I would be prepared to take vacation time for the trip and I would personally be willing to cover some of the expenses of the trip as needed. Please feel free to contact me if you have questions or concerns. Annual Conference 2016 - Haitian Art Society Page 1 of 2 Welcome Latest News About History Board Regional Chapters Membership How to Join Membership Form Conferences Current Past Galleries & Collections Collections Galleries Select Artists Resources Contact Us Haitian Art Society 225 Commerdal Street Waterloo, Iowa 50701 TEL (319) 291-4490 c 31 lit bri Mtn S Welcome > Latest News > Annual Conference 2016 posted Nov 19, 2015, 3:14 PM by Haitian ArtSociety [ updated 21 hours ago ] February 11-14 1 San Francisco CA Join us for commraderie, networking and tours of private collections. Cost: $150 per person Registration includes motor coach transportation, admission to conference events, annual Haitian Art Society membership dues. Meals and Lodging are not included. Conference Itinerary Thurs 2/11: Arrive SF 3:00PM Orientation/Social at hotel 5:OOPM Tour collection of sculptor Ralph Greco in Palo Alto. A longtime collector, Greco has a diverse collection including modem art as wet as work by self-taught artists. PM: Dinner TBD Friday 2112: 10:OOAM Tour collection of Arthur Albrecht. An outstanding collection of early Haitian masters. 1:0OPM Tour collection of noted author and art critic Herbert Gold. PM (Time TBD) Tour collection of Tom & Caroline Crawford. The Crawtords, who maintain a home in Jacmel, purchased fine works from the Rodmans. PM; Dinner Chinatown TBD (Public Transportation between sites — all located within 5 mile radius.) Saturday 2/13 11;OOAM Susan Tselos, independent curator and researcher will share her collection of ceremonial Vodou flags at the home of Carole Austin, Curator Emeritus of the San Francisco Craft and Falk Art Museum, whose home includes a fine, varied folk art collection. 2:00PM Tour collection of Patrick Jamieson In Mann County (Novato), A former art book dealer, Jamieson has exhibited his collection at Sonoma Community College. PM: Dinner TBD (Berkeley/Oakland) Sunday 2114: 8:00AM Tour the vast and prestigious collection of Ned Hopkins of Stockton. Hopkins maintains his own Haitian art website (http:J/haitlanarthopkinscom), PM Stockton: lunch PM SF: Free time PM: SF Dinner TBD Monday: 2/15: OPTIONAL FREE DAY IN BAY AREA HOTEL INFO: La Quinta San Francisco Airport West 1390 El Camino Blvd https://sites. google,com/site/haitianartsociety/home/news/annualconference2016 12/16/2015 Annual Conference 2016 - Haitian Art Society Page 2 of 2 Millbrae, CA 94030 Hotel Phone: (650) 952-3200 Reservation phone: (800) 642-4239 option 1 King Rates Example: $107 (Group Rate code: "Haitian Art Society" - reservations must be made by 1/21/16 for this rate) Free airport shuttle -just call hotel, free Wi-FI, free parking, free continental breakfast Good public transportation, lots of restaurants in this commercial neighborhood Comments You do not have permission to add comments. Report Abuse 1 Powered fly G000le Sites https://sites.google.com/site/haitianartsociety/home/news/annualconference2016 12/16/2015 TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED 11/Q p a &' 5 C.) (3 (1,6 FY-Lib BUDGETED .557)0 `'' EXPENDED YTD `j,./S 7� THIS REQUEST 7'/ 79 LEFT AFTER THIS :2,22 REQUEST %/ 5 DATE '7o7v /�-/67-/5- Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Cheryl Huddleston, Human Resources Manager DATE: 12/8/15 NAME OF CLASS / MEETING: National Public Employer Labor Relations Association Annual Conference DEPARTURE DATE: 4/15/16 or 4/16/16 depending on mode of transportation DESTINATION: Memphis, Tennessee DEPARTURE POINT IF NOT WATERLOO: Des Moines/Cedar Rapids DATE(S) OF MEETING 4/17-21/2016 RETURN DATE: 4/21/2016 PURPOSE OF TRAVEL/TRAINING: Attend National Public Employer Labor Relations Asso Annual Conference - Need early authorization so I can get discounted registration, book hotel before rooms are gone and watch for good airfare rate. May be share -riding rather than flying and sharing expenses. Will most likely be paying portion of expenses myself depending on available funds. If leaving on April 15th, will use vacation for that day and paying own hotel for extra nights. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE Possibly ride share PRIVATE VEHICLE xx AIRFARE DEPARTING FROM: Des Moines or Cedar Rapids ESTIMATE OF COST: rights) LODGING $40.00 TAXI - $75.00- MEALS PARKING $569.00 $350.00 or cost sharing REGISTRATION for driving AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ - $1979.28 BUDGET LINE ITEM: 010 09 8250 1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTI1EI THEAD I APPROVE THIS TRAVEL REQUEST MAYOR \2 - b \cam-S ''$ ared Goodies \Forms \Travel Request Form January 2010 DATE `L. Zl�d� ROCKIN' & ROLLIN' AWAY THE LABOR RELATIONS BLUES (by NPELRA) NPELRA's 45th ANNUAL TRAINING CONFERENCE APRIL 17-21, 2016 1 MEMPHIS, TN Rockin' & Rollin' Away the Labor Relations Blues 16 7:30 am - B:30 am Networking Continental Breakfast Buffet /BAOGE MIMEO FOR EN0R4 7:30 am - 4:00 pm Conference Check -in a the Registration Desk 7:30 set - B:30 am Tech Central: Got Questions? 7:30 am - 4:30 pm Technology & Exhibit Area 8:30 am - 9:00 am President's Welcome Sean Robinson, Human Resources Manager -City of Poncho Palos Verde / Rancho Palos Verde, CA 9:00 am - 10:15 am Plenary Session Pt Communicating in a Crisis Anthony Huey, President- Reputation Management, LLC/Columbus, OH Somewhere within every organization, viols is waltingto bappen.Maybe tomorrow, maybe midyear or even in five years: you mntbesure what theaiisiswill Mural/Wawa stoke suty.0 can bemire that a crisis will putyour organ iza0o n's Fard-tamed image and reputation tailor grabs. The purpose of this session is to provide information on how to deal with the media — and 1l other audit during aisis.lhe media. in particular, play an important role during anyrnsI5 and we teach session attendees warty what the media nee 0, and howthe media we M1 ? VOL getInformation tha public qulkly. Attendees will learn how to respond to questions briefly and directly, with honesty and winder, and leant howto control the flow f leformoban.Thi' needed preparation for any crisis, when time is natal and working with the media is a pdority. 9:30 am - 10:30 am Continental Breakfast for A11 Registered Guests of Attendees All registered guests of conference attendees are inured to a welcomebrea0fastto hear about all the things to do and see en Me MevnpKsarea (GU 6TBADGE REQUIRED FOR ENiR11 10:15 am - 10:35 am Tech Central: Got Questions? 10:35 am - 11:50 am Concurrent Sessions CI Just Cause Does Not Mean "Just 'Cuv - Bow to Prove Your Discipline Case Eric Paltell-Partner, Koffman& Saucier/17monlum, MO Most arbitrators require an employer to prove that Ithas -lust muse' for disciplinary ac0ons. This session will explain how lust cause- lsde-wed and reap some common rules employers need to fo'low If they expect to to able to win a discipline case inarbitration.We MR else review arbitration decisions where employers did and did not succeed in proving their rase. Participants will then engage in their own rase study where they will be asked to analyze fact patterns and make a rue for why pat muse has or has not been p.m, C2 Creating c Culture of Employee Engagement Robert tavigna,,Assdtont VrceChancellor - University of Wisconsin Madison, WI These am difficult tines for the puhlIc sector and the public servantswha deliver government services. one proven response to this challenge Ls to feces en employee engagement Research has clearly shown that Improved employee engagement will dive Improved organizational performance. reduce turnover and yield other important benefits. This session will focus onempiriralry-proven approaches to measure and improve engagement C3 2016 Legislative Update Jennifer Ortega, Senior Associate- Ulmon Publk Policy and Fedeml Relations / Washington, OC The presendtlon will focus on legislative andregulatoryettmes being pursued and implemented at the federal level that may a HeRHPELHA members We w II luck atCongresv°nal astMty, executive branch orders and directives, and federalagenrles'regulaloryprapomlo C4 Negotiation Skills Anlhany Haegg President- Reputation Management LLC/Columba; OH You're In the middle of a tough negotiation and a question comes cart of left fled, one you never expected, and for Which you have no answer Matto don Unacceptable options are stammering,silence, inappropdate laughter, andjust plain verbal panic The neat words you utter may make en break the deal.Whatyou need to de is Mhlk quickly. take control end sway the waled inyourcompano's best Interest This session will give you the techniques and strategies you need to respond la dltfiei(— even angry — questions during negotiations Time permitting, you will practice these response techniques on-amera, followed by our pro feseional critique. C5 Becoming a Person of Interest: Moving Beyond High Performance to High Potential Trish Holliday,- Tennessee Department ofHR/Nashville, TN We all have an Idea of what a Ale performer is -the employee who shows Up to work on 0me. finishes the tasks of the lob well, and works well MU, others. Research shows that only one in seven high performers are actually high potentials- High potentials are those who are ready In assume leadership roles in the organization. In this presentation, the difference between a high performer and z high potential are discussed. The behaviors ate high potential, behaviors thatwill 'serene apart', are also emphasized. 12:00 pm - 1:15 pm Robin Hall Annual Awards Luncheon 1:30 pm - 2:45 pm Concurrent Sessions. C6 Preparing Par the Baby Boomer Bust Ron Holifeld, CEO -StmtegicGouernment Resources, Keller 7X(Situer Sponsor) This session will provide attendees with an understanding of the Implications of the mass retirementof baby boomers for their organization as well as detailed and practical strategies for managing die transition in generational leadership and preparing the new generation of leaders to fill those roles. EARN TO CRERITS TOM,YAAOYOUH CLAP° fECERTIFICATIPN BYATIENOING THE PULL -: A DAYS OF NPETAAt5 ATCI W2 Boot Camp for Labor Relations Professionals Lisa Callaway, Partner Engler CallowayBaasful & Siege /Oak Brook, IL Allure welcome to attend this halt ramp, whichwill include arevew of the labor negotiations process from Stoatis...11a a s good negotiations preparation aoproarkest dratungproposals, suaessful tactics forrommun a[ rig andmnwnting the wan, and effective Impasse strategies A mustiaueche.W st for negollationsw ll bedlsaszed.Th sprogranals for asp nnglabar *!Vans professionals as wall asseamned kB pmfessionM0 lonkingte*cosh up an their skills. W3 Dealing with Problem Employees: Helping People Know When It Is Time to Leave Douglas Puckett Owner/Principal- Du`2Velttaw Firm / Cindnnot b, OH (Bronze Spansorf Mort human resources professionals find that we spend a huge parrot our time on a small portion armor employees-- the defiant, disruptive. and dysfunctional. Thrs prsena00n war help identify the true problem employees wire conatbe trained pr fired' and glue you a strategy designed to enmuagethem to luaus your workplace undathtir own power, with a*Want maria and conflict and without expensive ieg0proceedings. Itwill also help mu understand how management's conflict madame enables the belaviorofdysfunc0onal employees intlkfnst place, to enema. mot ln productivity and the loss ofyour best employees. 1t W4 CelleetLve Bargaining: Dive into the Deep Todd Lion Partner- Fisher &Phi ips/Partlond, OR loin Todd as he dives deep Into the rules of Interpreting a collective harymnbrg agreement Esperienced labor practitioners will learn low to appropriately Interpret contraclararproursans. including seniority, management rights, and employee benefits Attendeesswll also analyze gneances concerningpast practice and transfer ofbargainngunit work so as to H dtil]IepmpsevIdence to support the employer's posdanThls highly interactive programallews attendees to role play grievances In order to successfully avoid simian their near contract interpretab rtgrmatr¢a 12:00 pm - 1:00 pm Lunch on Your 0wn 12:00 pm - 1:00 pm State Presidents Lunch Meeting lspaiolmvitooan) 1:15 pm - 2:30 pm Concurrent Sessions C11 Labor Relations Jeapardyl Karen MprrnellL Partner -Ogletree Deakin/ Tampa, Ft (Emerald Sponsor) �c Labor !Nationsleapardy is a game show -like appwarhto test the audience's knowledge ofprindpfesef ranted negotiation, collective bargaining,and puba safety relaSrolabormaness. This is styled for the intermediate level practitioner who has bargained and conducted grievances and arbitration hearings collectively and wan. to Me tune their techniques in labor rea0oro. C12 Investigating and Disciplining Academic Employees in an Electronic Age Susan Glover Senior Counsel Robbins Schw eW enokeno, IL t. Macao* nmmunladen is an Integral pasta the modem workplace Mnwever. these tools have also spawned new roma ofemployee misconduct Educatlonale pi Y babe ardittonal I s related to heespeedrand due process when dleclpllnmg employees for release of employertedmdogy or for gatemen. on social medaeites.Can employers legally monitor employees use" s•..•s email and employerwouldd all phon.? This presentation wdl focus an why it is Important to monitor employees'technology use. and when dkopfine is appropriate. C13 Medical Marijuana - Clearing. the Air Bruce Schroeder Partner -Summit Law Firm/ Seattle, IVA(Bronze Sponsor) This session will address the emerging issues associated with either medical arreaeatinnal marijuana use. attend this session It vault. ewer had the following questions Co the mac state laws allow law enforcement personnel and employes who are subject to federal drug testing, the rightto use marijuana? Can employers rename to apply workplace drug testing policies? Ife,npleylea use marijuana off duty, an the empinyerdkdpllne far anon-dutypositae testa Pre employees who use medial marijuaramuad by the ABA or state anti-dhcnmkaloo laws?- _. C14 Employment Law and EEOC Update: What Every Public Employer Needs to Know Chafdell Coo, EEO Officer LRMona os City of Memphis /Memphis, 7AI, and Leigh tete', Partner Labor&EmploymentLaw, Clark Bal1Smith /Posemmn4iL(Diamond Sponsor) ends session. attendees will rareare p-Ndate information an the latest employment law trends Imparting t d ys workplaceThis session will help partkl Ohs to tryp p w;ysoe odmtng criminabdrground checks, understand coverage of kW workers eunder Tare NI. Identify and understand employers accommodation obligations.understand 0 rassment and bvllVrng in the workplace, and be able to minimize the risk of liability In these areas. C15 ADA and Mental Health Issues: How Publie Employers Can Successfully Navigate the .Interactive Process Brod Howard, Attomeyy Brown & Fadnnato /Amarillo TX In this interactive and Informative sessbn. Employment Attorney Brad Howard wirdiscuss all or the key legal issues Bmtanse when apubhicemployerseeks to engage In the Interactive process with employees claiming to surf. from AM and mental health issues. Brad will provide countless tips to help ywadbesssomeof Nemostdiffiwlthsues,irwludmgdepression, leave Issues, accommodation requests. and attendance issues. 2:30 pm - 2:50 pm Sponsors' Drawing (Must be present to Lein) 2:50 pm - 4:05 pm Concurrent Sessions C16 Preparing for Grievance Arbitration: Raw to Get the Most Out. of Your Band Rehearsal Jahn Cormmn,Partner- Hancock Estobraok/Syracuse, NY This sessionwlll rowsan Mehddal separable. of the employer's case, the process for evaluation and selection of thabighf arhitreter, and hows arrange and control the arbitration hearing room. The program will also cover Natpraakes for final ease preparation Mcludingselacting aimass.and getting them ready to testify, dealing with magi..subpoenas, stipulations and opening and closing statements. From inception to dress reheasal, winning arbitration requires spud preparation. • #NPELRAduck Teoudooutlheconferenc.sand Wv o0Wres.Nouglh.and general commas tot -water using the Fazhtage1111 hAduh. Tagminewv r010b , and k,ataramposts lard C23 Workplace Policies Amber Cox Partner- Loner Machin, Ltd. /Chicago, IL Attendees will receive a refresher on We Impwdnce otworkplace policies This ill address Measons such policies are mpartant and how often such policies should he updated, Often, acknowledge receipt ensue swdh uteven readng Nem. We windiscuss what to do 'in the face ofan employee claim that theydd net understand the policy er that no one reviewed it . We bell also cover Welmpo fadmnsterng po0eies consistently and evenhandedly. are a"lasic [CPC MI t `' Mono "h ofParapf�t,ot and@oGkkGftnh Sear CohsultantCadtsan 0.p'ftm''ann Consplhng/Middletory WI S 5 s ion nu sts f a p ems, inc and b°Befite Ieu6E pfesaf ways[ d al0ti( sK dlh shown andN on will p Neco c and s0Ia aInpo g H 1pRnegati •elnKd� tla Des will lake N eaaowiaersd dl g of- a phem the union. lc , Your s: A c St,gi, age ) onkU -r angul'rsin y¢$„geh Yips Lp .`aster or t 0i00 Michael Bates,LRConsultant - Fe• salting/ Kand M 5�Low 1 cattle, rent Lo ot4 Alnatydt4Attire Cauntg/ Tacoma, WA As isbuuM t a e dinner party collective bargaininghetiquette ruts Th II xpl the table manners efcollectve hap gyipcus9rg onMe practical strategt and legal dimensions f partleol behavior at and away from the tahle. The three presenters call share their hard -luminance and espedenceman interactive dsiim1m ofwhatworks what does not and what must he worded el -prohibited at Um bargaining whin 12:00 pm — 1:00 pm NPELAI Foundation Luncheon and Raffle Join us for lunch to hear about MI the Foundation has acrorrplished and learn who the deserving scholarship winners are for the year 1015. Contributors to the buedatlo n will also have the opportunity tawln valuable prises generously donatedhy Stole PELRAs. Lunch Is open Nall NPELRA registered attendees.speakers, and sponsers,LH40GERE0UlRE0 Fob6MR0I 1:15 pm — 2:30 pm Concurrent Sessions G26 Top Labor Relations Issues in 2016 and Beyond Robert Smith, Ratner - Cloth Baird Smith LLP/Rosemont ILIDlamond Sponsor) Bab Smith. a partner with [lark Baird Smith LIP and General Counsel for the l llinols Public Employer labor Relations Association. will discuss the top listens relations issues for public employers to mnslder n P016 and beyond, Including recent settlement Vends, key contact clauses for volatile economic omes,ouooun ing and managed competition. impasse dispute remlution(including [stereo t arb i tratleni the fu lire of fair share and many other timely labor relations topics Bob will offer his suggestions on how nubile employers can prepare for coming challenges. C27 Social Media and the First Amendment — Can They Really Say That? Mora Fishe(,Partner -FLAW Hass lam Albrecht LLP/Columbus, OK Mos-torus have become used to Mal aripus forms asocial media In our work and private lives but the technology is always changing. Employers need to have polities thataddress the parameters of employees' use afsocilmedlahoth on and off dutµ Public employers policies are restricted byv 'eus Constitutional limitations, including the First and Fourth Amendmenls.This presentation will focus on the FiratAmehdmentlimltatiens when enacting and enfddngaulesmnamingthe use of social media. Case law and practical imp( lions will he presented with rasped to rights of free speech and association as well as religious freedom guaranteed by the First Amendment C28 Rockin' Retirement: Employer Responsibility in ➢C Plans Wendy Cartes VP, Depned Contribution Director - Sage Consulting/ Washington, OC157ver5ponsoII Penned contribution(DPI plans play an Increasingly important role In creating redrementIncome for public sectorempleyees as they prepare bra financially secure reWement.Thls session will review the fiduciary responsllll0es that employers havewhen sponsoring a PP plan: how to approach plan governance: the legislative and regulatory enuimnmenb DC plan design bends, contdbution structures foruoluntory and non -elective plans; how to measure 'retirement readiness'; communication and investment challenger and best przNee guidance will he presented. C29 Labor Relations Improv Milne Crotty. Director of Human Resources- Village of Wheeling/ Wheeling IL !moray comedy would seem to have little to de with whatwe do as negotiators and HP professionals. But in this funsession.youll likely!. surprised how closely thew Impmvpnndples match the skills needed to do our work We will cover the importance of thing like character, teamwork, relationships, and mention How dothese play nut on a sage? Haw can their absence hurt us in our work? 230 "Crisis" Negotiations: Communication and De—escalation Skills for Public Entities Wayne Spam Baron Center/Carlsbad CA (Gold Sponsor) Pealingwith people inmsis can he challenging for enen We most experienced manager. when people are Involved in hlghk0emotlenal situations they often loose the coping skins that get us through each day. If you had to terml ateanaggressiue employee ordeal with a hostile .mourner:would watt know how to prepare for that encoUntert Generalhe the higher aperson's emotional state the lower thelrahigty for rational Weugbt/hehawor. In some cases our pato skills are counter- productive to the fe-escalation of situation 2:50 poi — 4:05 pm Plenary Session P5 Legal Update: You Be the Judge Ken WeinsfackPartner - Kamer Esca/ef 01 McHale PC/ Hartford a A new hoist an the annual legal update.fie facts from decisionsln the Iastyear that'enpactthe workplace will hepresented.Attendeezwill apptylhebknowtedge and experience, discuss and decide the outcome ofthe case. See lfyal reach We same.:, .: cranny. mu B:00 am — 4:00 pm Academy II The Orin' an lr fret Y,;t ess z _ Experience a Womughgnetenting in the role of orbit, ILO unto!,-ement bop echues;,`Ne• do gdewnces. the rules of contract construction and ham d when torn ah Lan (1 h. k � 0299Membes 9:00 am — 11:00 am CLRP° Exam 5wnwlll be available to applicants Mathew co <, Y cony IIII.( "' a'Lum/fa National Public Employer Labor Relations Association 1012 South Coast Highway, Suite M Oceanside, CA 92054 Return Service Requested PLATINUM LEVEL PRESORT STANDARD US POSTAGE PAID SAN DIEGO, CA PERMIT NO. 2325 thanks to our sponsors! DIAMOND LEVEL CLARK BAIRD SMITH ar ATTORNEYS AT LAW Increase your organization's visibility in a cost-effective way by becoming a sponsor at a level that's right for you. All sponsorships support the conference and the work of the National Public Employer Labor Relations Association (NPELRA). Sponsorships are still available and those received by February 1, 2016 will be acknowledged in the conference attendee badge book and onsite signage at the conference. Contact Janessa Stephens for more information at 760.433.1686 or janessa@npelra.org GOLD Cornerstone LEVEL BaronTCenter NCORPORATEO O N D E M A N D fmpar4srot Psoee EMERALD LEVEL LCW LIEBERT CASSIDY WHITMORE Arthur J. Gallagher & Co. Ogletree Deakins SILVER LEVEL Altemative Service Concepts Loyalty • Integrity • Flexibility • Expertise CPS HR CONSULTING j N E©GOV. S ' www.NEOGOVram 4-Segal Consulting cmARC /te:�'•l�lis®vrl � ii BRONZE LEVEL IftpAs DUCKETT LAW FIRM,uc FISHER& PHILUPS 'r'eB•"' " "• meyersInave Shltimu at ark' ra..r..•msc. SEYFAIZTH SHAW x." TRAVEL REQUEST CITY OF WATERLOO FY iJ&l BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance FINANCE DEPT. STAFF ONLY LINE ITEM USED , (4 G 7 1 10 /3/(' 57J0`% 445 `''' u3 . 6 7/11.' j 2147-.2 S Co. - De•artment NAME(S) AND POSITION(S): Dennis Gentz Assistant City Engineer DATE: December 14, 2015 NAME OF CLASS / MEETING: 52nd Annual Concrete Paving Workshop DESTINATION: Altoona, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 27, 20167 RETURN DATE: January 29, 201 DATE(S) OF MEETING: January 27 — 29, 2016, PURPOSE OF TRAVEL/TRAINING: To attend the 52nd Annual Concrete Paving Workshop WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $230.00 LODGING 35.00 MEALS 180.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 445.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266-07-7830-1346 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 445.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD December 14, 2015 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 _ Registration Summary Page 1 of 2 lap.html) I Member Login (http://web.iowaconcretepaving.org/Portal/PortelLogin.aspx?ReturnURL=%2fPortal) (htta eN6ov PA IOWA =NGRETS PAVING ASSOCIATION (HTTP://WWW.IOWACONCRETEPAVING.ORG/) 52ND ANNUAL CONCRETE PAVING WORKSHOP Print Iowa Concrete Paving Association MENU Kay,' 6.ilduct cYJAk-0--) Thank you for registering for 52nd Annual Concrete Paving Workshop (http: //web. iowaconcretepaving. o rg/external/wcpages/wcevents/eventdeta il. aspx?eventid=23). 52nd Annual Concrete Paving Workshop (http://web.iowaconcretepaving.org/external/wcpages/wcevents/eventdetail.aspx? eventid=23) 1/27/2016 - 1/29/2016 The Meadows Events & Conference Center 1 Prairie Meadows Drive Altoona, IA Below are the details of your registration. 12/14/2015 DENNIS GENTZ CITY OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 3192914312 DEN N IS.GENTZ@WATERLOO-IA.ORG Registration Item Workshop Registration - Government/Consultants/Engineers Check the box to confirm billing address above: Attendees: Confirmation # 236 True Quantity Price 1 $180.00 DENNIS GENTZ DEN N IS.GENTZ@WATERLOO-IA.ORG Special Dietary Needs: Please choose one of the options below: Government Sub-Tota $180.00 Taxes $0.00 Total $180.00 https://iowaconcretepavingiaassoc.wliinc34.com/events/52nd-Annual-Concrete-Paving-... 12/14/2015 " Registration Summary Page 2 of 2 Amount Paid $0.00 Amount Due $180.00 If payment is due, please send payment to: Iowa Concrete Paving Association 360 SE Delaware Ave Ankeny, IA 50021 (515) 963-0606 icpa@iowaconcretepaving.org (mailto:icpa@iowaconcretepaving.org) (httpttiiaifi, t.9RQr,CdikftSyrtlg-k�3 iipey)All rights reserved. 360 SE Delaware Ave, Ankeny, IA, 50021 Phone: (515) 963-0606 I Fax: (515) 963-4010 I icpa@iowaconcretepaving.org (ma ilto: icpa@iowaconcretepaving.org) (http://www.webli nkintematic https://iowaconcretepavingiaassoc.wliinc34.com/events/52nd-Annual-Concrete-Paving-... 12/14/2015 Sent over December 15, 2015. TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Garrett Gingrich, Paramedic Nick Anderson, Paramedic DATE: NAME OF CLASS / MEETING: 48-hour EMS Paramedic Refresher Course DEPARTURE DATE: RETURN DATE: 02/28/16 02/26/16 FINANCE DEPT. STAFF LINE ITEM USED pie) /%z FY 20/1,•, BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST /efrs PTG ika Original - Clerk/Finance Copy - Department December 15,2015 DESTINATION: Cedar Rapids DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: 02/26/15 to 02/28/16 PURPOSE OF TRAVEL: Refresher curriculum that meets renewal standards for the National Registry of Emergency Medical Technicians. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 299.00 x 2 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 598.00 TAXI PARKING YES AIRFARE x MISCITOLLS YES BUDGET LINE ITEM: x GRANT REIMBURSABLE NO NO REQUIRED CERTIFICATION TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECE AN TO THE CITY OF DEPARTMENT EAD I APPROVE THIS TRAVEL REQUEST DATE DATE 48-hour EMS Paramedic Refresher - Kirkwood Community College Continuing Educatio... Page 1 of 1 courses sign In FAQ teaching search 48-hour EMS Paramedic Refresher Liks Add To Can Tweet Send to Friend Buy eGift Card search for a class... This 48-hour program is sponsored by University of Iowa EMSLRC and Kirkwood Community College and follows the latest national registry refresher curriculum. It meets renewal standards for the National Registry of Emergency Medical Technicians and is approved for 48 CEHs for paramedics. Content includes lecture, hands-on skills and online learning. Ten hours of this refresher is completed online. Internet access Is required. Lunch is provided on -site all three days. Please read: Price through February 1st is $275. February 2nd the price will increase to $299. Class ID: 76846 CEU's: 4.8 Tuition: $299.00 Schedule Information: DStes Class Days Times Location Instructor (s) 2/26/2016-2/28/201S Weekly - Fri, Sat, Sun 8:00 AM - 8:00 PM Marlon, Kirkwood Training & Outreach Services Center Map Room: 100 TRA Registration Closes On: February 26, 2016 12:00 AM Back to Class Listina oaae You may also be interested in these classes EMS Preceptor By Michael McLauahlin SODS 1 Conference - Both Days By TBA TBA EMT Practical By Brian Rechkemmer Paramedic Test Prep (online) By TBA TBA EMT Test Preo (online) By TBA TBA Go Cart (0) Advanced Itiv Shopping Cart 0 Items in Cart Recommended Classes f Pdar Vallev Testing Penford Cedar Vallev Testing DuPont - Cedar Rapids Cedar Valley Testing Ouaker yore recommendationg Nome I Courses I Si n in 1 FAQ 1 Contact Us i Search for a Clas 6301 Kirkwood Blvd. SW I Cedar Rapids, Iowa 52404 1 319-398-1022 or 1-800-332-8833 1 Email Us 1113 https://kirkwood.augusoft.net/index.cfm?method=ClassInfo.Classlnformation&int class i... 12/9/2015 City Clerk Use Only Finance Committee / ViApproval Date (2(2_ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 4,800.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Installation of 316 light fixtures at the W. 5th Street Parking Ramp Vendor selected for this purchase: Todd Henrich Electric ❑X Bids or written quotes were taken on this purchase, as follows: Todd Henrich Electric - $ 4, 800.00 K & W Electric - $ 7,500.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respec fully submitted, (�S rirc; ure D ead or Designee) (Project Code) $ 3oo,oao $ /0, Y33 5' ? ramr /410- wL Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk's Department to expend /J 1A $ 1,860.00 plus est. shipping costs of $ to pay for or purchase bll(utb c(C2-)t) t w 'Am/ice-A (4- 61/o tt•itA WWai7 1/16416 (- _s t t/wer u, c( Cca ez /1> This purchase or expenditure is being made because: Advanced Systems provides technical support, on -site training, remote access support, and back file conversion services for Laserfiche software. Vendor selected for this purchase: Advanced Systems, Inc. Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: a 'y�,O II (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, gnaturead or Designee) Sanitation (Project Code) $ /51-00(0`z Date (Si nature Finance Dept. Review) /. 4,-/r /) -%G. /5 Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) //A ADVANCED SYSTEMS, Inc. ea.Nas sdama, aae we Penman -ouch Terms and Conditions - VIP Service Support Agreement: Advanced Systems, Inc. (ASI) agrees to provide the Purchaser of this agreement, the services described within this document for the scheduled fees. THE CUSTOMER AGREES TO NOT HOLD ADVANCED SYSTEMS, INC. LIABLE FOR DAMAGES, ACTUAL OR CONSEQUENTIAL, ARISING FROM OPERATION OF THE SOFTWARE, AND MAKES NO WARRANTIES, WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF. CUSTOMER AGREES THAT THIS AGREEMENT DOES NOT IMPOSE ANY LIABILITY, INCLUDING LIABLITY FOR PROPERTY DAMAGE AND PERSONAL INJURY (INCLUDING DEATH), BEYOND THAT IMPOSED BY LAW. CONSENT TO LAW, JURISDICTION, AND VENUE: This Agreement shall be deemed fully executed and performed in the State of Iowa and shall be governed by and construed in accordance with its laws. If Advanced Systems, Inc. shall bring any judicial proceeding in relation to any matter arising under this Agreement, the Customer irrevocably agrees that any such matter may be adjusted or determined in any court or courts in the State of Iowa, or in any court or courts in Customer's state of residence, or in any court having jurisdiction over the Customer or assets of the Customer, all at the sole election of Advanced Systems, Inc. The Customer herby irrevocably submits generally and unconditionally to the jurisdiction of any such court so elected by Advanced Systems, Inc. in relation to such matters. You waive trial by jury in any action between us. The Purchaser will be billed on a monthly, quarterly or annual basis. All fees are payable in advance. This agreement provides an allotted amount of time for service and training support not covered under other contracts. Additional hours (needed beyond the number purchased in this agreement) are available in 5 hour blocks at the discounted hourly rate of this agreement. Any blocks purchased in the last quarter of the agreement may carry over into the next years' agreement at renewal. ASI will provide service during normal business hours, 8:OOAM-to 5:OOPM CST Monday through Friday. Holidays are excluded. It is the responsibility of the customer to perform all necessary backups on the PC or network prior to service or installation. ASI bears no responsibility for any damages done to or information lost from said PC or network. This contract shall become effective, for the annual charges, upon acceptance by signature on this document or on the original equipment order agreement. Price may change without prior notice. The term of this contract will be extended automatically for successive 12 month terms at the then current pricing. Customer may cancel this contract with written notification up to the due date of the first invoice showing the price increase. If written notice is not received during the stated period above, this contract will automatically renew and be in effect for the 12 month annual term. CUSTOMER MUST HAVE CURRENT LSAP COVERAGE FOR ANY SERVICE TO BE PROVIDED DURING ANY TERM OF THIS CONTRACT. This contract may not be transferred to another individual or business without authorization from ASI. Customer: Address: City: State/Zip: Support Level: Amount: $ Term: months Renew annually with LSAP: YES NO Customer Signature: Date: ASI Signature: Date: Ver.7/10/2012 ADVANCED SYSTEMS, INC. Basin, Sduuov and the Pnwnoi Touch VIP Service Support Agreement To create the least amount of burden on IT staff, and optimize the benefits of your Laserfiche software we recommend our VIP Services Support Agreement. This agreement offers on -site support, certified support engineers, and remote access support among other services. Advanced Systems provides the following services as part of our VIP agreement: • Certified Support Engineers - Support Engineers will serve as your primary contact for Laserfiche support through email and phone. • On -Site Support/On-Site Training — On -site support hours can also be used for training on advanced features, new staff or refresher courses. • Remote Access Support — Our certified Support Engineers can dial into your Laserfiche server remotely to start the troubleshooting process in advance of any on -site work needed. • Discounted Services — Receive discounts on ASI services such as integration with existing systems, workflow management consulting or converting from other imaging systems. • Discounted Back -file Conversion — Receive discounts on back -file conversion from microfiche, microfilm, and paper documents ranging in size from business cards to E-size drawings. We expect Customers to need the VIP Service Support Agreement to support the following: • Needs analysis • Design recommendations • Configuration assistance (including template creation, folder structure build -outs and security) • Additional training for users and administrators • Workflow consulting, configuring, and troubleshooting • Integration support including software developing, script creation, and de -bugging Pricing Product Description Qty Price Total ASIVIP000 VIP Starter Level (6 hours 1 $990 $990 ASIVIP001 VIP Service Lev e I (12 Hours) ,; 1 $1,860 c$1,80 ASIVIP002 VIP Service Level II (24 Hours) 1 $3,600 $3,600 ASIVIP003 VIP Service Level III (36 Hours) 1 $5,220 $5,220 Customer Signature: Date: Ver.7/10/2012 ADVANCED SYSTEMS, INC: Business Solutions and the PesonolT M1 Terms and Conditions - VIP Service Support Agreement: Advanced Systems, Inc. (ASI) agrees to provide the Purchaser of this agreement, the services described within this document for the scheduled fees. THE CUSTOMER AGREES TO NOT HOLD ADVANCED SYSTEMS, INC. LIABLE FOR DAMAGES, ACTUAL OR CONSEQUENTIAL, ARISING FROM OPERATION OF THE SOFTWARE, AND MAKES NO WARRANTIES, WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF. CUSTOMER AGREES THAT THIS AGREEMENT DOES NOT IMPOSE ANY LIABILITY, INCLUDING LIABLITY FOR PROPERTY DAMAGE AND PERSONAL INJURY (INCLUDING DEATH), BEYOND THAT IMPOSED BY LAW. CONSENT TO LAW, JURISDICTION, AND VENUE: This Agreement shall be deemed fully executed and performed in the State of Iowa and shall be governed by and construed in accordance with its laws. If Advanced Systems, Inc. shall bring any judicial proceeding in relation to any matter arising under this Agreement, the Customer irrevocably agrees that any such matter may be adjusted or determined in any court or courts in the State of Iowa, or in any court or courts in Customer's state of residence, or in any court having jurisdiction over the Customer or assets of the Customer, all at the sole election of Advanced Systems, Inc. The Customer herby irrevocably submits generally and unconditionally to the jurisdiction of any such court so elected by Advanced Systems, Inc. in relation to such matters. You waive trial by jury in any action between us. The Purchaser will be billed on a monthly, quarterly or annual basis. All fees are payable in advance. This agreement provides an allotted amount of time for service and training support not covered under other contracts. Additional hours (needed beyond the number purchased in this agreement) are available in 5 hour blocks at the discounted hourly rate of this agreement. Any blocks purchased in the last quarter of the agreement may carry over into the next years' agreement at renewal. ASI will provide service during normal business hours, 8:OOAM-to 5:OOPM CST Monday through Friday. Holidays are excluded. It is the responsibility of the customer to perform all necessary backups on the PC or network prior to service or installation. ASI bears no responsibility for any damages done to or information lost from said PC or network. This contract shall become effective, for the annual charges, upon acceptance by signature on this document or on the original equipment order agreement. Price may change without prior notice. The term of this contract will be extended automatically for successive 12 month terms at the then current pricing. Customer may cancel this contract with written notification up to the due date of the first invoice showing the price increase. If written notice is not received during the stated period above, this contract will automatically renew and be in effect for the 12 month annual term. CUSTOMER MUST HAVE CURRENT LSAP COVERAGE FOR ANY SERVICE TO BE PROVIDED DURING ANY TERM OF THIS CONTRACT. This contract may not be transferred to another individual or business without authorization from ASI. Customer: Address: City: State/Zip: Support Level: Amount: $ Term: months Renew annually with LSAP: YES NO Customer Signature: Date: ASI Signature: Date: Ver.7/10/2012 City Clerk Use Only Finance Committee Approval Date lZ/zl`; City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk's Department to expend $ 3,151.76 plus est. shipping costs of $ to pay for or purchase Annual contract base rate charge for Laserfiche for the period of 12/18/2015-12/17/2016. MO:.1 f4e2n6(\cQ This purchase or expenditure is being made because: Laserfiche is utilized as document management software for the following departments: City Clerk, Human Resources, Buillding, and Fire. Vendor selected for this purchase: Advanced Systems, Inc. Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Road Use Tax Sewer Bonds El I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-4- t l5 ZO (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 9'gcon� (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) aza- ADVANCED SYSTEMS, INC, 2945 Airport Blvd Po Box 57 Waterloo, IA 50704 P: 319-232-6621, 800-274-2047 F: 319-232-6624 Bill To: City Of Waterloo Clerk 715 Mulberry St Waterloo, IA 50703-5783 CONTRACT INVOICE Invoice Number: Invoice Date: Customer. City Of Waterloo Clerk 715 Mulberry St Waterloo, IA 50703-5783 433841 10/07/2015 Account No Payment Terms Due Date Invoice Total Balance Due Net 60 12/06/2015 $ 11,830.00 $ 3,151.76 Contract Number 21486-01 Contact ContractAmount P.O. Number Start Date Exp. Date $ 11,830.00 12/18/2014 12/17/2016 Remarks ANNUAL CONTRACT; ANNIVERSARY DATE DECEMBER 18TH LASERFICHE SOFTWARE ASSURANCE & PHONE SUPPORT NOTE: APPLIED CREDIT ON CUSTOMER'S ACCOUNT OF 8678.24 TO THIS INVOICE REMAINING AMOUNT DUE IS $3151.76. Summary: Contract base rate charge for the 12/18/2015 to 12/17/2016 billing period *Sum of equipment base charges Detail: Equipment included under this contract Misc/Software Contract Number Serial Number Base Charge Location $11,830.00 * EQU9172 EQU9172 $11,830.00 City Of Waterloo Clerk 715 Mulberry St Waterloo, IA 50703-5783 3 $11,830.00 Invoice SubTotal Tax: Invoice Total Balance Due: $11,830.00 $0.00 $11,830.00 $3,151.76 Page 1 of 1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date A The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,850.00 plus est. shipping costs of $ N/A to pay for or purchase Renewal of annual subscription to TreeKeeper Software (TreeKeeper Mobile & TreeKeeper 7.7) This purchase or expenditure is being made because: TreeKeeper Software is used to collect data in the field and manage Waterloo's tree resources using that data Vendor selected for this purchase: Davey Resource Group ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Davey Resource Group was chosen in 2012 to manage Waterloo's tree inventory after evaluating all vendors and bids. This payment is an annual renewal of that subscription Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I^I General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1319 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 14,552.00 $ -9,110.55 sllq 1 6=1 or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Davey Resource Group - Treekeeper pre-auth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1 21 2 1A-5-- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,520.10 plus est. shipping costs of $ n/a to pay for or purchase Emergency repairs to the Young Arena ice system. This purchase or expenditure is being made because: staff discovered ammonia leaking from multiple threaded pipe joints on the oil pot. Repairs were necessary for the safe operation of the ice system. Vendor selected for this purchase: All Temp Refrigeration n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff has performed all maintenance work on the Young Arena ice system since 1994 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund n Road Use Tax El Sewer n Sanitation • Bonds El Federal/other grants pi Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1388 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful ly_ssuubmitted, (Signature Dep . Head. esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015 Emg oil pot repairsxls.xls (Mar 2010) (Project Code) $ 10,000.00 ✓ $ 6,808.21 V City Clerk Use Only Finance Committee _ Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 9,243.20 plus est. shipping costs of $ n/a to pay for or purchase 872 4' LED tube lights This purchase or expenditure is being made because: to replace 872 4" T-8 flourescent Tight with energy efficient LED lights at 1101 Campbell Leisure Services, Forestry Building and 3 Golf Pro Shop Buildings Vendor selected for this purchase: Cresent Electric Supply El Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply, Waterloo Iowa $9243.20 3E, Waterloo Iowa $17440 Van Meter, Waterloo Iowa $14824 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax I I Sewer ❑ Sanitation E Bonds ri Federal/other grants pi Other (specify) MidAmerican rebates This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, gadaitc /) ,/4 (Signature Dept ad or Designee) Date (Signature Finance Dept. Review) Date K\shared goodies \formsPre-Authorization LED Tube Lights (Mar 2010) $ 4- $ CIS 3- City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (LI Z \ / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,970.00 plus est. shipping costs of $ 0.00 to pay for or purchase Annual renewal of IBM p/n 7233-AC1 hardware onsite maintenance for servers This purchase or expenditure is being made because: this is an annual maintenance aggrement for the hardware of our IBM servers Vendor selected for this purchase: Aces ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Aces is the support hardware provider of the computer network for the Waterloo Police Department Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑XEl General Fund n Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ ;2 3OD and the current available balance is Respectfully bmitted, D (Signature pt.H d D ' nee) $ 3358 vb ✓ gna re Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date Az12i//5-- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,425.00 plus est. shipping costs of $ 18.05 to pay for or purchase (15) P7100/7200 portable batteries for portable police radio';s This purchase or expenditure is being made because: this purchase replaces worn out batteries that will no longer hold a charge for the Police Department portable radio's/ Vendor selected for this purchase: RACOM Corporation 111 Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: RACOM is the vendor used to service the Waterloo Police Department radio equiptment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1377 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfull submitted, Okrr. ,2 (Project Code) $ zittaz- / 2- /s /5 (Signature Dept. or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date r �` //,c- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 4.665.00 plus ext. shipping cost of $ 200.00 Hand hole cover and wear ring for #2 Easton RAS pump. Department to expend to pay for or purchase This purchase or expenditure is being made because: Hand hole cover/suction cover is worn where the wear ring is placed. Vendor selected for this purchase: Hutcheson Engineering Products, Inc. nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Hutcheson Engineering Products, Inc. is rep. for repair parts of this pump. Total cost including freight is $4,865.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: Road Use Tax: nSewer: nSanitation: nBonds: nFederal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 510-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 V and the current available balance is $ 23.156 89 Respectfully submitted, • (Signature Dept. Head Or Designee) Date (Signs ure Finance Dept. Review) Date MAINTENANCE From: Randy Mescher <randy@hutchesonengineering.com> Sent: Monday, December 14, 2015 8:39 AM To: MAINTENANCE Subject: FW: AC md1-15ONSY pump parts From: Randy Mescher Sent: Monday, December 14, 2015 8:38 AM To: Randy Mescher Subject: RE: AC md1-150NSY pump parts Richard, AOS ,4/ ?X� F�%i7i"' 52-426-439-001 cost: $4665.00. Factory informed me that this is an OEM I# and so it includes hand hole cover and wear rings. 6-7 weeks but allow for longer with the Holidays approaching. Thanks and let me know if you have any questios. Randy Mescher Hutcheson Engineering Products, Inc. 6405 John J. Pershing Drive Omaha, NE 68112 (402) 455-2000 Phone (402) 455-1848 Fax From: Randy Mescher Sent: Friday, December 11, 2015 2:31 PM To: 'MAINTENANCE' Subject: RE: AC md1-15ONSY pump parts 4y 4�S�a yoO, o0 I still haven't received pricing on p/n 52-426-439-001 but wanted to let you know that I'm working on it. And yes, $400 would probably be a good budgetary number. I can't imagine it would be more than that. I'll get back to you when I hear from factory regarding the part pricing. Thanks and have a good weekend Richard, Randy Mescher Hutcheson Engineering Products, Inc. 6405 John J. Pershing Drive Omaha, NE 68112 (402) 455-2000 Phone (402) 455-1848 Fax i December 16, 2015 Dear Waterloo City Council Members, On behalf of the Waterloo Cultural & Arts Commission, the official body which oversees operations at the Waterloo Center for the Arts, I am writing to express support for approval of pending travel requests submitted by the Cultural and Arts Department. The Waterloo Center for the Arts has built, maintains, interprets and presents a unique and significant collection, one which reflects cultural diversity, one which serves as an important creative and educational resource, one which attracts visitors and contributes to quality of life in the Cedar Valley. Such travel is not only appropriate, but is essential for growing and managing these important community cultural resources. Excepting salary for one employee, there will be no costs to the City associated with the trips. Staff at the Center for the Arts have the full support of the Waterloo Cultural & Arts Commission in undertaking the proposed travel activities. Additionally, the Joint Exhibitions/ Collections Committee of the Waterloo Cultural & Arts Commission and Community Foundation of Northeast Iowa voted unanimously to endorse the travel at their recent meeting. We strongly believe that these travel activities will be greatly beneficial to citizens of Waterloo and we urge the Council to approve the pending travel requests. Sincerely, aJ2- David Deeds, Chair Waterloo Cultural & Arts Commission waterloo center for the arts 225 Commercial Street Waterloo, Iowa 50701 j Phone 319.291.4490 Fax 319.291.4270', www.waterloocenterforthearts.org FRIENDS OF THE ART CENTER December 16, 2015 Dear Mayor & City Council, Please accept this letter endorsing proposed professional travel by Waterloo Center for the Arts staff member Chawne Paige to attend the 2016 Haitian Art Society conference and for Art Center Director Kent Shankle to participate in a research trip to Guatemala. As President of Friends of the Art Center, a 501(c)3 non-profit organization which raises funds to help support arts programs and facilities at the Center, I fully support these travel activities and consider them to be consistent with the mission of the Center and very beneficial for the citizens of Waterloo. Our organization has budgeted $2,000 to fund travel activities during FY16. The proposed travel activities were presented to our Board of Directors, discussed, and the Board voted unanimously to support them. We are proud of the Waterloo Center for the Arts, its unique and diverse collections, and the innovative multicultural programs which the Center offers. We feel such trips have been, and continue to be, critical to building the Center's collections and for effectively presenting and interpreting them for our citizens. Sincerely, Eliz Guyer, President omm Oa COMMUNITY FOUNDATION of Northeast Iowa Established in Waterloo/Cedar falls in 1956 December 17, 2015 Waterloo City Council Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Dear Waterloo City Council, It has been brought to my attention that the Waterloo City Council will be reviewing requests submitted by the Cultural & Arts Department for travel to take place in February 2016. As Chair of the joint Collections and Exhibitions Committee of the Waterloo Cultural & Arts Commission and the Community Foundation of Northeast Iowa, I would like to take this opportunity to express my support for the proposed travel under review. At the December meeting of the Collections and Exhibitions Committee, staff outlined the objectives of proposed travel by Curator Chawne Paige to participate in the 2016 Haitian Art Society conference and for Kent Shankle, Cultural & Arts Director, to conduct a collection/exhibition research trip to Guatemala. The Committee subsequently voted unanimously in support of said travel. Such travel has been critically important in enabling the Center to establish and grow significant and unique collections, to promote awareness of those collections to scholars, prospective donors and potential visitors outside of the community, to gain cultural context as a basis for meaningful interpretation of collections, to network and build partnerships and to identify and exploit opportunities for new programs and exhibitions. The Community Foundation of Northeast Iowa maintains funds to be used to support collection and exhibition projects at the Waterloo Center for the Arts. A portion of these monies would be available to support costs for the trips should they exceed support provided by Friends of the Art Center or other sources. Sincerely, Tom Wickersham Program Director 425 Cedar St., Ste. 310 • Waterloo, Iowa 50701 319.287.9106 phone 319.287.5015 fax www.cfneia.org web