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12/14/2015
FINANCE COMMITTEE December 14, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of December 7, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Brian Baker, Chief HVAC Inspector Class/Meeting: 8-Hour HVAC Update Course Destination: Hawkeye Community College Dates: February 12, 2015 Amount not to exceed: $239.00 2. Steve Hostetler, Permit Writer Class/Meeting: Residential Plumbing Inspector Exam Destination: Coralville, IA Dates: January 22, 2016 Amount not to exceed: $168.00 3. Tom Klein, Brad VanderWerff, Bob Jorgensen, Golf Superintendents Class/Meeting: Iowa Turfgrass Conference and Tradeshow Destination: Coralville, IA Dates • January 25-27, 2016 Amount not to exceed: $585.00 4. JB Bolger, Golf Manager Class/Meeting: Iowa Turfgrass Conference and Tradeshow Destination: Coralville, IA Dates: January 26, 2015 Amount not to exceed: $110.00 5. Refund request by Jubilee United Methodist Church for overpayment of garbage collection fees on two properties, 1621 E. 4th Street for $101.13 and 715 Lorraine Street for $552.00. 6. Pre -Authorizations to Expend over $1,000.00 Airport Amount and Estimated S/H: $1,866.60 Expenditure: ARFF foam; refurbished breathing apparatus and straps for fire Page 1 of 71 fighting equipment. Building Maintenance Amount and Estimated S/H: $18,780.00 Expenditure: Purchase of 216 light fixtures for the 1st floor of the Waterloo Public Library. Building Maintenance Amount and Estimated S/H: NTE $25,000.00 Expenditure: Removal & disposal of approximately 4000 sq. ft. of ACM ceiling in the Schoitz Room at the Waterloo Center for the Arts. Building Maintenance Amount and Estimated S/H: $8,000.00 Expenditure: Professional fees for the Waterloo Center for the Arts Master Parking Plan. Clerk's Office Amount and Estimated S/H: $3,294.00 + $130 S/H Expenditure: Waterloo and Cedar Falls Directories for City Departments. Central Garage Amount and Estimated S/H: $5,591.57 Expenditure: Replace 6" pump engine - Sewer W39. Leisure Services Amount and Estimated S/H: $1,600.00 Expenditure: Inbound and outbound freight for the Brush Bandit 250 Chipper that was reconditioned at Bandit Industries, Inc. (Revised amount with shipping - $25,171.93). Leisure Services Amount and Estimated S/H: $2,995.00 Expenditure: Two (2) Olympic bench presses and a fixed pro barbell set from 10- 110 pounds in 10 pound increments. Leisure Services Amount and Estimated S/H: $19,800.00 Expenditure: Equipment parts from various vendors based on price and availability of individual parts. Planning Amount and Estimated S/H: $2,000.00 Expenditure: Appraisal of 216-222 Commercial. Police Amount and Estimated S/H: $4,627.77 Expenditure: Repair damage to squad car #302 from a motor vehicle accident. Sewer Department Amount and Estimated S/H: $15,463.00 + $400 S/H Page 2 of 71 Expenditure: Rebuild parts for Easton RAS pumps #1, 2, 4 & 5. Traffic Operations Amount and Estimated S/H: $14,485.00 Expenditure: Traffic signal cabinet, controller and accessories. BUDGET LINE ITEMS TO BE AMENDED 7. Approve the project budget amendment to increase revenue from forfeited property and related expenses in the amount of $16,966, as submitted by the Police Department. 8. Approve the project budget for the FY2015 Capital Fund Allocation for Ridgeway Towers, funded with a grant from HUD in the amount of $46,391, as submitted by the Housing Authority. 9. Approve the budget amendment for funding for a snow blade for the truck and security cameras at Ridgeway Towers in the amount of $16,800, funded with HUD fees, as submitted by the Housing Authority. BILLS PAYMENT 10. December 14, 2015. ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 3 of 71 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT.. STAFF ONLY LINE ITEM USED NO 3/ `r i. z2) %3'/c FY:r_ BUDGETED`` — EXPENDED YID /t(S---t40•1- THIS REQUEST l / 0 `y LEFT AFTER THIS REQUEST /7 C DATE?,1rr /)-ldr o/j Original - Clerk/Finance Copy - De. .rtment NAME(S) AND POSITION(S): JB Bolger, golf manager DATE: 12/09/2015 NAME OF CLASS / MEETING: Iowa Turfgrass Conference and Tradeshow DESTINATION: Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 26,2016 RETURN DATE: January 26,2016 DATE(S) OF MEETING: January 25 — 27, 2016 PURPOSE OF TRAVEL/TRAINING: To keep up on new equipment and products. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 110.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 110.00 BUDGET LINE ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 110.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPAR MENT HEAD _� 7S I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY �`'/(v BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY a;? l dO /346 Wic,) / 3 0/ Copy - Department NAME(S) AND POSITION(S): Brian Baker, Chief HVAC Inspector DATE: 12/8/2015 NAME OF CLASS / MEETING: 8-Hour HVAC Update Course DESTINATION Hawkeye Community College DEPARTURE POINT IF NOT WATERLOO DEPARTURE DATE: 2/12/2015 RETURN DATE: 2/12/2015 DATE(S) OF MEETING: 2/12/2015 PURPOSE OF TRAVEL/TRAINING Required CEU WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 239.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 239.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 239.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY WATERLOO, DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Fonn January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ;“<1 6-/Cr3 /3-/(o FY ,' 'i BUDGETED 9,,? 6't3 EXPENDED YTD 5g / 5-1163 THIS REQUEST /(P LEFT AFTER THIS REQUEST 38662 52 DATE Original - Clerk/Finance Copy- Department NAME(S) AND POSITION(S): Steve Hostetler, Permit Writer DATE: 12/7/2015 NAME OF CLASS / MEETING: Residential Plumbing Inspector Exam DEPARTURE DATE: 1/22/2016 PURPOSE OF TRAVEL/TRAINING Required Certification DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO RETURN DATE: 1/22/2016 DATE(S) OF MEETING: 1/22/2016 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $168.00 (exam) REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 168.00 BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 168.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY LINE ITEM USED (:)/t if3 q(, TRAVEL REQUEST CITY OF WATERLOO FY •" BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST �5 5 DATE r✓ Original - Clerk/ FIINIICG Copy - Department NAME(S) AND POSITION(S): Tom Klein, Brad VanderWerff, Bob Jorgensen, golf superintendents DATE: 12/09/2015 NAME OF CLASS / MEETING: Iowa Turfgrass Conference and Tradeshow DESTINATION: Coralville, Iowa IDEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: January 25,2016 January 27, 2016 January 25 — 27, 2016 I I To keep up on new equipment and products. To attend Pesticide Applicator class to maintain license as required in this job position. PURPOSE OF TRAVEL/TRAINING: WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 585.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 585.00 BUDGET LINE ITEM: 010-37-4120-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 195.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF W_LOO I APPROVE THIS TRAVEL REQUEST RTMENT HEAD ' P / MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 82ND ANNUAL IOWA TURFGRASS CONFERENCE & TRADE SHOW REGISTRATION FORM January 25 - 27, 2016 • Coralville Marriott & Conference Center - Coralville, Iowa USE ONE FORM PER NAME, PHOTOCOPY BLANK FORM AS MANY TIMES AS NEEDED Please PRINT all information clearly and exactly as you wish it t appear on your name badge. Name /©%n Company/OrgahizatonName /e'?y�itei„,asteria 4C. E-Mail i-k Ai' rQ405.ut r%. Address/City/St/Zip //do Ce z� /d r p6ei/ .?4e . /tom Addresg City St. Zip kin Telephone (::./9) 0?9/ -Y3.'a Conference Registration Pre -Registration Onsite& Before 1/11/2016 After 1/11/2016 Total M mber Price Check one: ' IGCSA • ISTMA • IPLCA ■ IGA ■ ISBGA • IPRA $195 $140 Stand Alone Rate $125 $215 $150 W/other3-Day Registration from same company $50 ISTMA Members $ /9= $ No Charge 3-Day Registration with Workshop (Includes Tues / Wed Trade Show, Lunches & PAT) Registration for Monday Workshop Only (Includes Lunch) Choose Your Regular Workshop 1s1 2nd (Mark your 1st choice in the 1st column & 20 choice in the 2"d column) ■ Golf Course Workshop (120 limit) • Turfgrass Management Workshop (120 limit) • ■ Lawn Care & Landscape Workshop (120 limit) • ■ Sports Turf Workshop (120 limit) ■ Registration for ISTMA Membership Social — Backpocket Brewing Company — 5:OOPM Non -Member Price 3-Day Registration with Full -Day Workshop (Includes Tues / Wed Trade Show, Lunches & PAT) $210 $155 $240 $165 $ $ Registration for Full -Day Monday Workshop Only (Includes Lunch) Choose Your Regular Workshop 1 at 2nd (Mark your 1st choice in the 1s+column & 2"d choice in the 2nd column) ■ • Golf Course Workshop (120 limit) • ■ Turfgrass Management Workshop (120 limit) • ■ Lawn Care & Landscape Workshop (120 limit) • • Sports Turf Workshop (120 limit) 2-Day Registration (Tuesday & Wednesday [Includes Trade Show (both days) & PAT]) $150 $110 $ 55 $ 50 Members $75 $ 50 $ 20 $ 0 $160 $120 $ 60 $ 55 Members $80 $ 55 $ 20 $ 0 $ $ $ $ $ $ $ 0 $ 1-Day Registration • Tuesday or ■ Wednesday [Includes Trade Show & PAT] Student Registration (3-Day Pass. Does NOT include PAT) Call for One or Two Day Rates Trade Show Only (per day) ❑ Tues ❑ Wed (Includes Lunch / Does NOT include PAT) Members ONLY Trade Show Only (per day) ❑ Tues ❑ Wed (Includes Lunch / Does NOT include PAT) Non -Members Pesticide Applicator Training (PAT) ONLY (Wednesday PM, does not include Trade Show) Iowa GCSA Member Breakfast o Wednesday 6:30 AM Spouse Registration: IS Monday ■ Tuesday \ Wednesday (Complimentary) Spouse's Name: As it will appear on the badge Turfgrass Research Donation $25 $50 $100 Other Payment Methods: Total $ ..By Mail ❑ Check payment (Check Number: ) Please make check payable to Iowa Turfgrass Institute By FAX ❑ Credit Card Payment or ❑ Purchase Order (P.O. Number Credit Card ❑ Master Card ❑ Visa Card # Card Holder's Name (Please Print) Signature FAX 515.635.0307 CW #: Expiration Date: Iowa Turfgrass Institute 1605 N Ankeny Blvd Suite 210 o Ankeny, IA 50023-4163 Phone: 515.635.0306 FAX: 515.635.0307 randy@iowaturfgrass.org shawn@iowaturfgrass.org cID 82N" ANNUAL IOWA TURFGRASS CONFERENCE & TRADE SHOW REGISTRATION FORM January 25 - 27, 2016 li Coralville Marriott & Conference Center - Coralville, Iowa USE ONE FORM PER NAME, PHOTOCOPY BLANK FORM AS MANY TIMES AS NEEDED Please PRINT all Information clearly and exactly as you wish it to appear on your name badge. Name bi-nA Vcxylrle...t W e.,N-P-P Telephone 319- a9 1- Li acol First Last Company/Organization Name �jc,u;,}fir, V ft s (.ui-I<' CDs a.. E-Mail Address/City/St/Zip I`63o E. 3 huul;i jZt Address Conference Registration V/Jd.:r't City vw2.r-P 64,W iron .cc en Member Price Check one:g IGCSA 0 ISTMA ❑ IPLCA ❑ IGA ❑ ISBGA ❑ IPRA X 3-Day Registration with Workshop (Includes Tues / Wed Trade Show, Lunches & PAT) Registration for Monday Workshop Only (Includes Lunch) Choose Your Regular Workshop 1 st 2nd (Mark your 1st choice in the 1st column & 2nd choice In the 2nd column) ® ❑. . Golf Course Workshop. (120 limit) ❑ II Turfgrass Management Workshop (120 Iimit) ❑ ❑ Lawn Care & Landscape Workshop (120 limit) ❑ . 0 Sports Turf Workshop (120 limit) ❑ Registration for ISTMA Membership Social — Backpocket Brewing Company — 5:OOPM Non -Member Price 3-Day Registration with Full -Day Workshop (Includes Tues / Wed Trade Show, Lunches & PAT) Registration for Full -Day Monday Workshop Only (Includes Lunch) Choose Your Regular Workshop 1st 2nd (Mark your 1st choice in the 1st column & 2nd choice In the 20 column) ❑ ❑ Golf Course Workshop (120limit) ❑ ❑ Turfgrass Management Workshop (120 limit) ❑ ❑ Lawn Care & Landscape Workshop (120 limit) ❑ ❑ Sports Turf Workshop (120 limit) 2-Day Registration (Tuesday & Wednesday [Includes Trade Show (both days) & PAT]) 1-Day Registration 0 Tuesday or ❑ Wednesday [Includes Trade Show & PAT] Student Registration (3-Day Pass. Does NOT include PAT) Call for One or Two Day Rates Trade Show Only (per day) ❑ Tues ❑ Wed (Includes Lunch / Does NOT include PAT) Members ONLY Trade Show Only (per day) ❑ Tues ❑ Wed (Includes Lunch / Does NOT include PAT) Non -Members Pesticide Applicator Training (PAT) ONLY (Wednesday PM, does not include Trade Show) Iowa GCSA Member Breakfast . Wednesday 6:30 AM Spouse Registration; ❑ Monday ❑ Tuesday ❑ Wednesday (Complimentary) Spouse's Name: As it will appear on the badge Turfgrass Research Donation $25 $50 $100 Other aA St Pre -Registration Before 1/11/2016 $195 $140 Stand Alone Rate $125 $210 $155 $150 $110 $ 55 $ 50 Members $75 $ 50 $ 20 $0 Solo) Zip Onsite & After 1/11/2016 Total $215 $150 W/Other 3-Day Registration from same company $50 ISTMA Members $240 $165 $160 $120 $ 60 $ 55 Members $80 $ 55 $ 20 $0 No Charge $0 Payment Methods: Total By Mail ❑ Check payment{Check Number: ) Please make check payable to Iowa Turfgrass Institute By FAX 0 Credit Card Payment or ❑ Purchase Order (P.O. Number ) FAX 515.635.0307 Credit Card ❑ Master Card ❑ Visa Card# CW #: Expiration Date: Card Holder's Name (Please Print) Signature Iowa Turfgrass Institute 1605 N Ankeny Blvd Suite 210 • Ankeny, IA 50023-4163 Phone: 515.635.0306 FAX: 515.635.0307 randy@iowaturfgrass.org shawn@iowaturfgrass.org 82Nb ANNUAL IOWA TURFGRASS CONFERENCE & TRADE SHOW REGISTRATION FORM January 25 - 27, 2016 s Coralville Marriott & Conference Center - Coralville, Iowa USE ONE FORM PER NAME, PHOTOCOPY BLANK FORM AS MANY TIMES AS NEEDED Please PRINT all information clearly and exactly as you wish it to appear on your name badge. r� Name b % �S>fh Telephone 47/9—? ' J 7 First V Company/Organization Name eil.a�('a C E-Mail t t 4etieak t s%Gz vL Address/City/St/Zip `'L% i,(t „-,ram Address Conference Registration Member Price Check one: E 1f CSA ❑ ISTMA ❑ IPLCA 0 IGA ❑ ISBGA ❑ IPRA b3-Day Registration with Workshop (Includes Tues / Wed Trade Show, Lunches & PAT) Registration for Monday Workshop Only (Includes Lunch) Choose Your Regular Workshop r1st 2nd (Mark your intchoicein the 1s' column & 2nd choice in the 2nd column) ❑ , ..Golf .Course .Workshop _(120limit) [ram Turfgrass Management Workshop (120 limit) 0 ❑ Lawn Care & Landscape Workshop (120 limit) ❑ ❑ Sports Turf Workshop (120 limit) 0 Registration for ISTMA Membership Social- Backpocket Brewing Company-5:00PM Non -Member Price 3-Day Registration with Full -Day Workshop (Includes Tues / Wed Trade Show, Lunches & PAT) Registration for Full -Day Monday Workshop Only (Includes Lunch) Choose Your Regular Workshop 1st 2nd (Mark your 1st choice in the 151 column & 2nd choice in the 2nd column) ❑ 0 Golf Course Workshop (120 limit) O ❑ Turfgrass Management Workshop (120 limit) 0 0 Lawn Care & Landscape Workshop (120 limit) ❑ ❑ Sports Turf Workshop (120 limit) 2-Day Registration (Tuesday & Wednesday [Includes Trade Show (both days) & PAT]) 1-Day Registration 0 Tuesday or ❑ Wednesday [Includes Trade Show & PAT] Student Registration (3-Day Pass. Does NOT include PAT) Call for One or Two Day Rates Trade Show Only (per day) ❑ Tues ❑ Wed (Includes Lunch / Does NOT include PAT) Members ONLY Trade Show Only (per day) ❑ Tues ❑ Wed (Includes Lunch / Does NOT include PAT) Non -Members Pesticide Applicator Training (PAT) ONLY (Wednesday PM, does not include Trade Show) Iowa GCSA Member Breakfast • Wednesday 6:30 AM Spouse Registration: ❑ Monday ❑ Tuesday ❑ Wednesday (Complimentary) Spouse's Name: As it will appear on the badge Turfgrass Research Donation $25 $50 $100 Other City St. IPre -Registration Before 1/11/2016 $195 $140 Stand Alone Rate $125 $210 $155 $150 $110 $ 55 $ 50 Members $75 $ 50 $ 20 $0 Zip Onsite & After 1/11/2016 $215 $150 W/ Other 3-Day Registration from same company $50 ISTMA Members $240 $165 $160 $120 $ 60 $ 55 Members $80 $ 55 $ 20 $0 Total No Charge $0 Payment Methods: Total ..By Mail ❑ Check payment (Check Number: ) Please make check payable to Iowa Turfgrass Institute By FAX ❑ Credit Card Payment or ❑ Purchase Order (P.O. Number ) FAX 515.635.0307 Credit Card ❑ Master Card ❑ Visa Card # CW #: Expiration Date: Card Holder's Name (Please Print) Signature Iowa Turfgrass Institute 1605 N Ankeny Blvd Suite 210 • Ankeny, IA 50023-4163 Phone: 515.635.0306 FAX: 515.635.0307 randy@iowaturfgrass.org shawn@iowaturfgrass.org CITY OF WATERLOO Committee Communication Finance Committee Meeting: 12/14/2015 Prepared: Nancy Higby Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Jubilee United Methodist Church is requesting a refund for overpayment of garbage collection fees on two properties, 1621 E. 4th Street for $101.13 and 715 Lorraine Street for $552.00. 1621 E. 4`1 Street has a private hauler, which has been verified, confirming this was billed in error. 715 Lorraine Street is vacant and has had 0 water consumption since October 3, 2013. Summary Statement: Private hauler documentation is on file and refund amounts have been verified through Waterloo Water Works. Note The Water Works has the 4th Street address incorrect in their system and lists it as 1625 E. 4th Street rather than 1621. They have been notified by customer of this error. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursement. Background Information: file:///K:ACLERKDAT\Council&FinanceCommtmications\CotmcilCommunicationstoCouncil&OFinance12015 FinanceCommuni cation030915. sarbaaerefund doe JUBILEE UNITED METHODIST CHURCH Open Hearts. Open Minds. Open Doors. November 23, 2015 City Clerks Office 715 Mulberry Street Waterloo, Iowa 50703 Dear City Clerk: According to our church records, we believe that we have been over -charged at two (2) properties for garbage collection, and we anticipate reimbursement (1621 E 4th Street - $101.13; 715 Lorraine Street - $552.00). Thank you for your prompt attention to this matter. Jubilee Finance Team Enclosures REV. ABRAHAM L. FUNCHESS, JR., PASTOR 1621 E. 4TH STREET • WATERLOO, IA 50703 PH. (319) 234-5307 • EMAIL: abraham.funchess@waterloo-ia.org Exemption year: PRIVATE HAULER GARBAGE EXEMPTION APPLICATION RESIDENTIAL CUSTOMERS ONLY CITY OF WATERLOO, IOWA Date 1..,_\—\S Applicant's Name: TUB®I (xE U M G Telephone No.319^23 4 -5307 Billing Address: 162 VACT ti 1 I wit —Kg —Leo 56763 Address of Exemption: t6-1-It 1.0 57, V41-00 ( W/a3 Water Works Account No.: 5- 10—vvID— o0�;5'i4 I request an exemption from Garbage Fees during the current Calendar Year. I employ the services of a licensed trash hauler Only e location where the, trash hauler picks up garbage and trash wi 1 lify the e emption. Ap is nt's Signatufe TO BE COMPLETED BY LICENSED GARBAGE END TRASH HAULER: (We) W XC.IL } )Y �Ctj NSIj[.S.CLQ hereby declare that we are Company Name a licensed trash hauler in the City of Waterloo, Iowa, and that we pick up garbage and refuse at the following location: Customer's Name \ub►\ems. Um(. Beginning Ending Address Location of Date of Date of Garbage/Trash Pick -Up Contract Contract Gait E qT Sic-11• otefk )-1-16 I a - 31-1 !® CONTRACT PERIOD MUST COVER A LRAST CURRENT CALENDAR YEAR We understand that the above information is used by the Clerk's Office in Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for exemption from garbage fees for the current calendar year. I, the undersigned, declare under penalty of perjury that I have examined this claim, including all statements and above schedule, and to the best of my knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I agree to comply with all ordinances and policies of the City of Waterloo and the Black Hawk County Solid Waste Commission. In the event that the above person discontinues service with said company during the current calendar year, we hereby agree to notify the Clerk's Office of this event by calling 291-4323. \1*\ —lS Date Sign ureof A horized Company Representative %` V )ec X b Company's Address Garbage & Trasuler's Permit License (issued by Black Hawk County) PLEASE RETURN TO: CITY CLERK & FINANCE OFFICE 715 MULBERRY STREET WATERLOO, IOWA 50703 City Clerk's Copy - white Customer's Copy - yellow Exemption year: D'O I `; PRIVATE HAULER GARBAGE EXEMPTION APPLICATION RESIDENTIAL CUSTOMERS ONLY CITY OF WATERLOO, IOWA Date _l^J 1r5 Applicant's Name: slUw,11. a '%M G Telephone No.M-234-514 Billing Address: 66 z j e/Fc-r Lti' 5 , k ATRF- (.60 f 501703 Address of Exemption: (E 9'S S t .) \N I-00 1 550703 Water Works Account No.: OS -if)-- 2.Z°►0 - 00 SS 7 i' I request an exemption from Garbage Fees during the current Calendar Year. I employ the services of a licensed trash ha 1 Onl the location where the. trash hauler picks up garbage and trash w 1alify or the gscemption. A . ant's Signature TO BE COMPLETED BY LICENSED GARBAGE AND TRASH HAULER: (We) V10.0 \L 4 .l.a.A JCLOA2_,\\ SpC) _ hereby declare that we are Company Name a licensed trash hauler in the City of Waterloo, Iowa, and that we pick up garbage and refuse at the following location: Beginning Ending Address Location of Date of Date of Customer's Name Garbage/Trash Pick -Up Contract Contract au3U e Chu I\oate.LtnSi U1c eflao I-1 S I2 3t—IS CONTRACT PERIOD MUST COVER Al TAAST CURRENT CALENDAR YEAR We understand that the above information is used by the Clerk's Office in Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for exemption from garbage fees for the current calendar year. I, the undersigned, declare under penalty of perjury that I have examined this claim, including all statements and above schedule, and to the best of my knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I agree to comply with all ordinances and policies of the City of Waterloo and the Black Hawk County Solid Waste Commission. In the event that the above person discontinues service with said company during the current calendar year, we hereby agree to notify the Clerk's Office of this event by calling 291-4323. r-.r-lS Date r-11.L$ Signatu a dfl Authorized Company Representative I I Ng UJa ft , tl Company's Address Garbage & Trash 'Ha4 er's Permit License (issued by Black Hawk County) PLEASE RETURN TO: CITY CLERK & FINANCE OFFICE 715 MULBERRY STREET WATERLOO, IOWA 50703 City Clerk's Copy - white Customer's Copy - yellow U1),16DR DISPLAY Display Account History :Account No 05 10 2290 5574 Billing Date Customer JUBILEE UNITED METHODIST CHURCH Ph 504-0081 Address 1625 E 4TH ST WATERLOO 5=Payments ? Billing Consu Date 8/05/15 0 5/04/15 0 24.72- 2/04/15 0 24.72- 11/05/14 1 22.47- 8/06/14 2 22.47- 5/05/14 19 38.62- Water Sewer Garbage Payment Payment Payment 24.72- 45.74- 33.71- 40.13- 40.13- 40.13- 40.13- 61.31- 33.71- 33.71- STORM Payment 52.97- 52.97- 52.97- 52.97- 52.97- 52.97- 11/23/15 12:33:39 Activity Total St Cnd Payment 157.14- P 151.53- P 151.53- P 115.57- P 115.57- P 152.90- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS HUG6DFR DISPLAY Displ .Account No 15 60 1620 5574 Bi Customer JUBILEE UNITED METHODIST Address 715 LORRAINE 5=Payments ? Billing Consu Water Date Payment 10/05/15 0 7/02/15 0 24.72- 4/03/15 1/05/15 10/06/14 7/03/14 0 24.72- 0 24.72- 0 22.47- 0 22.47- ay Account History lling Date CHURCH Ph 504-0081 AVE WATERLOO Sewer Payment F3=Exit F14=Mthly Bill F16=Acct F20=Meter F21=Cust His F22=Bill Last option was: DAILY OPERATIONS 42.75- 37.50- 37.50- 37.50- 37.50- Garbage STORM Payment Payment 72.00- 72.00- 72.00- 72.00- 72.00- 8.25- 8.25- 8.25- 8.25- 8.25- 11/23/15 12:30:25 Activity Total St Cnd Payment 0 147.72- P 142.47- P 142.47- P 140.22- P 140.22- P Info F17=Bill F18=Bi11/Pmt F19=Cust His U"JG6DFR DISPLAY Display Account History .Account No 15 60 1620 5574 Billing Date Customer JUBILEE UNITED METHODIST CHURCH Ph 504-0081 Address 715 LORRAINE AVE WATERLOO 5=Payments ? Billing Consu Water Date Payment 4/02/14 0 22.47- 1/03/14 0 22.47- 10/03/13 0 18.08- Sewer Payment 37.50- 37.50- 25.00- Garbage Payment 72.00- 72.00- 48.00- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS STORM Payment 8.25- 8.25- 5.50- 11/23/15 12:30:25 Activity Total St Cnd Payment 140.22- P 140.22- P 96.58- P F18=Bi11/Pmt F19=Cust 7( 5i G gat v".IL ch, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,866.60 plus est. shipping costs of $ to pay for or purchase ARFF foam; refurbished breathing apparatus and straps for fire fighting equipment City Clerk Use Only Finance Committee Approval Date 7 I � / This purchase or expenditure is being made because: foam supply needed to be replenished before FAA Cert Inspection; fire fighting equipment needs to be kept in good working order in case of emergency. Vendor selected for this purchase: Sandry Fire Supply Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Verbal quotes were gotten from other vendors but they might not have met time constraints. Sandry beat other quotes and shipped product in time for inspection. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 110,773.00 v and the current available balance is Respectfully submitted, Ale l ( ignature Dept. Hea¢ or Designee) / (Date (Sign'ature Finance Dept. Review) Date $ 46`,S98795 778 K:\shared goodies\forms\Sandry Fire Supply.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 18,780.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Purchase of 216 lights fixtures for 1st Floor of Waterloo Public Library Vendor selected for this purchase: Van Meter Bids or written quotes were taken on this purchase, as follows: Van Meter - fixtures @ $87.00 ea Crescent Electric - fixtures @ $ 97.83 ea 3E - fixtures @ $1104.35 ea Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer n Sanitation X Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 415-22-3100-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Rpactfully su fitted, $ o('j(GOC) . �u _ C. %GC.d2rwt_ /a 8 V 4/ 5-- (Signature ep . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 26;420-:O0 0 plus est. shipping costs of $ to pay for or purchase /1 L- 40i6T000 City Clerk Use Only Finance Committee 1; Approval Date // j )5 This purchase or expenditure is being made because: Removal & disposal of approximately 4000 sq ft of acm ceiling in the Schoitz room at the Waterloo Center for the Arts Vendor selected for this purchase: Advanced Environmental Testing & Abatement Inc. n Bids or written quotes were taken on this purchase, as follows: Advanced Environmental - $ 26,420.00 Mid Iowa Environmental - $ 28,600.00 Abatement Specialties - $ 31,050.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds n Road Use Tax n Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ctfully submitted, (Signature Dept. Head or Designee) (Project Code) a) $ oWOU,000 $i O�fy s3 liu'te r, (/) e1ire4 /,:e- 0/6 Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Pre-Auth - Art Center Asbestos Ceiling Removal.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 1. Approval Date 7.1/t/ . The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 8,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Professional Fees for the Waterloo Center for the Arts Master Parking Plan Vendor selected for this purchase: INVISION n Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 415-22-4205-2180 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 5© 000 ---- and the current available balance is Rpfctfully s fitted, I Al ./ (r )��c uA- (Signature ead or Designee) Date (Signature ignsature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - Art Center - Master Parking Plan.xls (Mar 2010) City Clerk Use Only Finance Committee i U Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 5,591.57 plus est. shipping costs of $ 0.00 Replacement 6" pump engine - Sewer W39 to pay for or purchase This purchase or expenditure is being made because: Engine is seized Vendor selected for this purchase: Murphy Tractor n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM only ) Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑x Sewer Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfullysuubmitted, Sanitation (Project Code) $ 255,000.00 V $ /a-945`' K:\shared goodies\forms\Central Garage - Sewer - 6 in Pump Replacement - W39 - Dec 2015.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk's Office Department to expend $ 3,294.00 plus est. shipping costs of $ 130.00 to pay for or purchase Waterloo and Cedar Falls City Directories for City Departments City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: The City Departments have a need for the Directories. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: INFOUSA is the only company that provides City Directories. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund 0 Road Use Tax n Sewer 0 Sanitation Bonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, �J \� F- l 5 21�ix/Lac, l ),c c t�-0.4:7, is - .5 ignat re Dept. Head or Designee) Date ( Ig ature Finance Dept. Review) Date $ Various 566 it rrn14-Frr) .aT K:\shared goodies\forms\2016 Polk City Directory Pre-Auth (Mar 2010) 2016 Polk City Directorie Department Waterloo Cedar Falls Fund Contact Clerks Office 1 1 010-03-8400-1351 Nancy Higby $486.00 Waste Management 1 520-14-5200-1584 Evelyn Russell $270.00 Engineering 1 266-07-7830-1561 Tracia Ross $270.00. Library 2 1 010-33-3100-1584 Kim Chapman $756.00; Water Works 1 010-03-8400-1351 Mary Ratkovich $270.00 Public Works 1 1 525-15-5400-1561 Ella Ellis $486.00 Police 1 1 010-11-1100-1392 Cheryel $486.00 Leisure Services 1 010-37-4100-1561 Madonna Welsh $270.00 $270.00 each $2,430.00 $864.00 Shipping $90.00 $40.00 Directories $3,294.00 Total Order 9 4 Shipping $130.00 TOTALS $2,520.00 $904.00 TOTAL $3,424.00 Cp�• 7,2015 2:36PM INFCGRCUP No, 1035 P. 2 POLK CITY ° phone: Remit to DIRECTORIES (866) 478-8104 fnrogr a e.ca ,M,e 1020 East 1st Street Papillion, NE 68046-7611 Please fax your signed contract to: (866) 735-4758 1435947 Sales Rep Number 10013003 INVOICE/ SALES CONTRACT Order Number 1435947 (Please include this number on your died,) Market Number 4192-26 Sales Rep Name REZNIKOV, JUSTIN Market Name Cedar Falls, xA Customer Phone # (319) 291-4323 Customer Number 14102909 Customer Fax # (319) 291-4571 Company Name CITY OF WATERLOO -CITY ATTORNEY Ship to Address 71.5 Mulberry St Bill to Address 715 Mulberry St Waterloo IA 507035783 Waterloo IA 507035783 Source Code TFIRI I Please Attach if Applicable Tax Exempt # PRODUCT CODE CLASS CODE DESCRIPTION LIST UNIT PRICE QUANTITY ACTupL PRIGS 100 city Directory 216.00 A q 1080.On R Bundle shipping 10.00 y - .0e 1 Credit Gard # Subtotal ?.O. Number Tax Total Order Amount 4, e; — c .0O 1130.00 Due Upon Sale ,4 oD tc Gi) NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS COPYRIGHTe 2003-2019 CITY DIRECTORIES, INC. PCD on Demand 13 A REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. ALL RIGHTS RESERVED. POD or, Deroand AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF PCD on Demsnd OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF PCD en Demand ONLY FOR BACKUP PURPOSES, (SEE "2, LICENSE RESTRICTIONS" ON THE REVERSE) I HAVE READ AND EE TO THE T RMS AND CONDITIONS OF THE LICENSE AGREEMENT ON THE REVERSE SIDE OF THrS CONTRACT. Signature < t yZ) Salesperson Signature ate,—k Signera Title Date la /) `t / (� Money Order/Ched(Amount $ .00 Money Order/Ched( Amount $ .00 REZNIKOV, JUSTIN STANDING ORDER • Current pace locked in year over year • Yourwlll be notttled 30 days (mfnimum) prior to your renewal date to submit any changes Initial here l0 approve Standing Order 7, 2ii15 2:37l'IMI iNFOGRCUP No 1035 P. 3 Market Number Market Name POLK CITY *® DIRECTORIES �nnme6ryn d&,e ,m,o Phone: (866) 478-8104 Please fax your signed contract to: (866) 735-4758 1435946 5204-25 Waterloo, IA Customer Number 14102809 Company Name Bill to Address Rernit to infogroup 1020 East 1st Street Papitlion. NE 68046.76'11 CITY OF WATERLOO -CITY ATTORNEY 715 Mulberry St Waterloo IA 507035783 INVOICE/ SALES CONTRACT Order Number 1435946 (Please include this number an your Chock) Sales Rep Number 10013003 Sales Rep Name REZNIKOV„7USTIN Customer Phone # (319) 291-4323 Customer Fax Ship to Address Source Code Tax Exempt (319)291-4571 715 Mulberry St Waterloo IA 507035783 TFIR[ 1 Please Attach if Applicable FROACT CODE CLA33 CODE DESCRIPTION LIST UNIT PRICE QUANTITY ACTUAL PRICE 100 City Directory 270.00 9 2430.00 8 Bundla Shipping 10.00 9 90.00 Credit Card # Subtotal ^_O. Number Tax Total Order Amount 2520.00 ,00 2520.00 Due Upon Sale NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS COPYRIGHT 2003-2013 CITY DIRECTORIES. INC. PCD an Demand IS A REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. ALL RIGHTS RESERVED. PCD on Demand AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF PC0 an Demand OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF PCD on Demand ONLY FOR BACKUP PURPOSES. (SEE "2. LICENSE RESTRICTIONS' ON THE REVERSE) I HAVE READ AND A GE TO TH RMS AND CONDITIONS OF THE LICENSE AGREEMENT ON THE REVERSE SIDE OF THIS CONTRACT. SIgnature r (2 5 CkNa-rc5 Signers True Data \z /t`{ /CS MoneyOrder1CheckAmount $ .00 Money Order/Check Amount $ .00 Saleeperaon Signature REZNIKOV,JUSTIN STANDING ORDER • Current price locked in year over year • Yourwlll be notified 30 days (minimum) prior to your renewal dare to submit any changes Initial here to approve standing order City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ plus est. shipping costs of $ 1,600.00 to pay for or purchase City Clerk Use Only Finance Committee Approval Date t ql`fffj Iv�S�y Inbound and Outbound freight for the Brush Bandit 250 chipper that was reconditioned at r w1 Bandit Industries, Inc. M/Y; S� �I �3 s This purchase or expenditure is being made because: $ The reconditioning was completed. Freight is needed to get the chipper to Bandit in Michigan and returned to Waterloo. Vendor selected for this purchase: Bandit Industries. n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Bandit Industries hires their own freight company to return equipment. Prior Committee Actions (Dates): 10/26/15 approved reconditioning of chipper. Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds n Road Use Tax n Sewer Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 415-37-4100-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 456; 0700 7a6,006 $ 126,428.07 /,20, odd Respectfully submitted, 'Z-/cl i- . xe i1%GC�GClI,I„Y/wiL 4l--/� (Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) 12!09/'2015 11:06 3192914297 WATERLOO LEISURE SER PAGE 02/02 and the current available balance is Respectfully submitted, City Clerk Use Only Finance Committee Approval Date t h�e / 1 City of Waterloo Expenditure Pre -Authorization Request Form Fired evuel ,/„g.✓�o — The Finance Committee of the City Council is hereby requested to authorize the followinr°3rw G purchase or expenditure submitted by the Leisure Services Department to expend Ode�cti,syci $ NTE 24,761.39 plus est. shipping costs of $ to pay for or purchase Factory reconditioning of Brush Bandit 250 chipper that was purchased new by the City of Waterloo in 1998. This purchase or expenditure is being made because: The factory reconditioning prgram will provide a like new machine for roughly half the cost of a new unit. Vendor selected for this purchase: Bandit Industries Inc. Remus, MI Bids or written quotes were taken on this purchase, as follows: LJ Bids or quotes were not taken on this purchase because: Bandit Industries is the original manufacturer of the machine and they are the only company qualified to restore this chipper back to original operating condition and specifications. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �E General Fund pi Road Use Tax LiSewer1-7Sanitationl ^ I Bonds Federal/other grants El Other (specify) Thi expenditure is to be coded to the following budget line -item: 410-37-4100"-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 150,000.00 $ .$ 425.28 / b((3 l (Signature Dept. Head or Designee) 'Date =y'" (Sighature Finance Dept, Review) Date K:\shared goodles\forms\Expenditure Pre-Authorizatloh.xls (Mar 2010) City Clerk Use Only City of Waterloo Finance Committee IL Approval Date f/ 7 Expenditure Pre -Authorization Request Form The Finance•Committee of the City Council is•hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,995.00 plus est. shipping costs of $ N/A to pay for or purchase 2 Olympic Bench Presses and a fixed pro barbell set from 10-110 pounds in 10 pound incremements. This purchase or expenditure is being made because: better serve our growing membership both with individual use and in our group exercise classes. Vendor selected for this purchase: York Barbell u n Bids or written quotes were taken on this purchase, as follows: York Barbell 2nd Wind Exercise (York, PA) $2,995.00 (Cedar Rapids, IA) $3,050.00 Gopher Performance (Owatonna, MN) $3,620.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation ElBonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1567 Recreational Equipment (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 17,500.00 and the current available balance is $ 12,619.00 submitted ignature Dept. F /,' ,t,2t-- (i/ i�� 1 �l /,; 6/ V/ i- esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Bar be preauth (Mar 2010) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 19,800.00 plus est. shipping costs of $ to pay for or purchase Equipment parts from various vendors based on price and availability of individual parts. This purchase or expenditure is being made because: To replace or repair worn out or broken parts to properly maintain the golf course mowing equipment. Vendor selected for this purchase: various ❑X Bids or written quotes were taken on this purchase, as follows: R&R Products (Arizona), P&K Midwest (Waterloo), and Van Wall (Urbandale) each provided a price per part. Parts are being ordered from the lowest bidder per part. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) ed` VU 4l r''00 $ 25,704 afar amendment $ 19,800 afteraamendment / 1 `.) 7 ,e, r;& 7, ) 2,L- � G2-C/1 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Winter parts order preauth Great American.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 2,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Appraisal of 216-222 Commercial This purchase or expenditure is being made because: The property is a potential downtown acquisition site Vendor selected for this purchase: Rally Appraisal n Bids or written quotes were taken on this purchase, as follows: Rally - $2000 Valuation Services - $2000 (bid submitted day after bids were due) El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑X Bonds Road Use Tax ❑ Sewer ri Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415 08 6100 2104 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 200,000.00 and the current available ,batance is $ 29,093.05 Respect'fiil � ; r (Signature Dept. Head or Designee) Date (Sig bture Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Item Coversheet Page 1 of 1 CITY OF WATERLOO Council Communication Request to approve an appraisal bid with Rally Appraisal, LLC in the amount of $2,000.00 for the appraisal of 216-222 Commercial Street City Council Meeting: 12/14/2015 Prepared: 12/7/2015 ATTACHMENTS: Description Type 0 216-222 Commercial St Appraisal Attachments Cover Memo SUBJECT: Request to approve an appraisal bid with Rally Appraisal, LLC in the amount of $2,000.00 for the appraisal of 216-222 Commercial Street Submitted by: Submitted By: Noel Anderson, Community Planning and Development Director Recommended Action: Approval Transmitted herewith is a request to accept a bid in the amount of $2,000.00 from Rally Appraisal, LLC for the appraisal of 216-222 Commercial Street. Another bid was also received from Valuation Services, Inc. in the amount of $2,000.00 as well, however, they submitted their bid November 24, Summary Statement: 2015, one day after bids were due on November 23, 2015. Therefore, staff is suggesting to go with Rally Appraisal, LLC to complete the request. Staff feels the submitted bid is fair. The property in question to be appraised is a potential downtown acquisition site and it sits adjacent to the Cedar Valley Sportsplex. Expenditure Required: $2,000.00 Source of Funds: Downtown TIF Policy Issue: Downtown redevelopment. Alternative: N/A Background Information: N/A ai) r http://waterloo.novusagenda.com/A endaWeb/CoverSheet.as x9ItemID=3641 g p 12/8/2015 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date t 1t(`fY/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,627.77 plus est. shipping costs of $ 0.00 to pay for or purchase repair damage to squad car # 302 from a motor vehicle accident This purchase or expenditure is being made because: Squad car # 302 was damaged in a traffic accident on 10/13/15 where another driver was at fault. Vendor selected for this purchase: Cedar Valley Collision n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Cedar Valley Collision completed a bid. The other person's insurance company disputed fault at first then issued a check to the city for the amount of Cedar Valley Collisions repair bill. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax 0 Sewer Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1378 03INS 11CARS (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ems; �2 h!I � �u � - 41,44— (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date $ z{e,2k 42-4 7s K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date Vrt/i`S City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 15.463.00 plus ext. shipping cost of $ 400.00 Rebuild Darts for Easton RAS pumns #1, 2. 4 & 5 Department to expend to pay for or purchase This purchase or expenditure is being made because: Regular pump ware. Vendor selected for this purchase: Hutcheson Engineering Products, Inc. (Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Hutcheson Engineering Products, Inc. is rep. for RAS pump parts. Total cost including freight is $15,863.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: nSanitation: Bonds: nFederal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5700-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) (Project Code) $ 250,000.00 ✓ $31.998.19 `� t Date (igrtature Finance Dept. Review) /2 - 9-20/5— Date QUOTATION # RM1119252 Company Name City of Waterloo WWTP Phone Dick.Oison4waterloo.ia.orq Name Richard Olson ITEM QTY DESCRIPTION NET EACH 1 1 AC Impeller, AC14011652 2 1 AC Shaft Sleeve 410S/S, ACF-7B14-0000 3 1 AC 0-ring, CO2195A234 4 1 AC Case Gasket, 52-431-816-085 5 1 AC Suction Wear Plate, ACA-1416-0000 ( 4 c /enP£tct.0 wE.ve i'LArz qc,4 -ry/j •c�d Y v-47:5 �,93 /�ismPs - 2fi) Lead time: 5-6 weeks Freight is not included. Pricing good for 30 days. Tax is not included. /-',92 75 (1) /"+/�fzct-c cc/k.r,c.r/'4a7£ d'`iS`d/_v- �2-) s /f-ram: s•zfz- z., Es o Sa`, v o -) 50544A— 54E eve G-/tl+.-Ls / • 6. U6 s) s 4,4 74, ja. i.e. (4,' ,e2G.Q T-ls _ A9.5"^,G. Off/ (i-i) d •+P£kt fie se, f , a.e PAs-rf s 5�----- / S, YG3.o7 S /PP/,i6 �.(00 00 rs,81,3.00 DATE: 11/20/15 TOTAL Please contact us if you have any questions. www.hutchesonengineering.com randy a( ..hutchesonenaineerincI.com 6405 Pershing Drive Omaha, NE 68112 Phone (402) 455-2000 Fax (402) 455-1848 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 14,485.00 plus est. shipping costs of $ to pay for or purchase Traffic Signal Cabinet, Controller and accessories. City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: Replace equipment that was hit and damaged beyond repair at the intersection of W. 5th & Baltimore St. Vendor selected for this purchase: Traffic Control Corporation QX Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, Iowa $14,485.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-1720-1576 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. H (Project Code) $ 31,400.00 $ 23,415t.00 esignee) D_ a (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015-December-Expenditure Pre -Authorization - W. 5th & Baltimore Controller & Cabinet -Accident damage - Traffic Control Corp - 14,485.00.xls (Mar 2010) Budget Amendment Descriptions for 12/14/2015 Finance Committee Meeting Agenda: 1. Approve the project budget amendment to increase revenue from forfeited property and related expenses in the amount of $16,966, as submitted by the Police Department. 2. Approve the project budget for the FY2015 Capital Fund Allocation for Ridgeway Towers, funded with a grant from HUD in the amount of $46,391, as submitted by the Housing Authority. 3. Approve the budget amendment for funding for a snow blade for the truck and security cameras at Ridgeway Towers in the amount of $16,800, funded with HUD fees, as submitted by the Housing Authority. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT, ONLY Finance mittee approval required? YES NO If so, date approved: t 2114 0' City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 16 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount fvrf Pr fi=, -1( 010 11 1150 3O4:4U0 AA1FDCae cn h ad 11TRI.WPDF 'b0 010 11 1150 1512 WPD Forf. 11TRI.WPDF ✓1 T11a0 J�'.tIU�00 TOTAL This amendment is being requested because: To conform with the City's budget line item control policy. tS have. e4:ie c�l , e. >1 J4"eC0 —"rec: d t uG�L Tfc`?�j TCG TOTAL s1 0.00 Increas of expenditure for FY16. ' iN Pf) 40 ud . . Prior Committee Actions (Dates): Caw 1�_ ?/)s & (,)..-(91, ,t�(Signaf"(Nk Dept. ad r Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\csbudgetameridregform (Apr 2003) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) FY 2015 Captial Fund Allocation Department No. project will be budgeted under 13 4ctivity No. project will be budgeted under 5451 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 37 0 Sale of Bonds 5a-r-1uP CIO f4 EXPENDITURES: City Clerk Use Only Finance Committee Approval Date 1—1I'3'ir J To be assigned by the Finan 1 a Dept Project No. Subproject No: (Each column should only include amounts by fund) Fund: 283 Fund: Fund: Fund: Total TOTALS $ q (e, 3q 1 $ $ $ $ Vim. c 6 # 1111 Salaries - Regular/Oper 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1382 Building Improvements 13,917.00 $ 13,917.00 32,474.00 32,474.00 TOTALS $ 46,391.00 $ $ $ $ 46,391.00 �,fi) i liY i i O t i l 1!c. `f�J ,.e i Jii /z).,& .i21'(-G2 (Signature Dept. Head) Date (Sigature Finance Dept. Review) Date K:\shared goodies \forms\Blank Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total FY 2015 Capital Funds Allocation $ 46,391.00 1. How will this project be funded? A. Federal Grant Yes No CFDA # Grant Name Capital Fund Grant #IA05P05050115 B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes Name No Project No. Subproject No. To be assigned bytite Finance Dept. 2af H I5 2. Attach copies of any grant agreements that will fund the project (REQUIRED) • Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number • Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 100.00% Done None ❑X ❑ U Yes No ❑ ❑ ❑ ❑ ❑ 0 ❑ ❑ 0 El ❑ ❑X 6. Include a brief description of the project in the space below: (REQUIRED) The 2015 Capital Fund Grant will fund operations and building improvements at Ridgeway Towers. Page 2 must be attached and signed. K:\shared goodies\forms\Blank Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance2ommittee approval required? YES V NO t z If so, date approved: lVf7 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 283 13 5450 1710 CLAIM, & CO 4,800.00'483 13 5450 1571 ACH & EQUIP PARTS 4,800.00 283 13 5450 1710 CLAIM, & CO 12,000.00/583 13 5450 2152 BUILDING IMPROV. 12,000.00 TOTAL $16,800.00 This amendment is being requested because: To cover new snow blade for truck and security cameras at Ridgeway Towers TOTAL $16,800.00 Prior Committee Actions (Dates): /.z- 9- / (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment 07-13-15.xls (Apr 2003)