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12/07/2015
FINANCE COMMITTEE December 7, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of November 23, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Steve Hostetler, Permit Writer Class/Meeting: Residential Mechanical inspector Exam Destination: Coralville, IA Dates: 12/17/2015 Amount not to exceed: $168.00 2. Barry Stratton, Property Safety Inspector Class/Meeting: 2012 Fire Inspector 1 Exam Destination: Coralville, IA Dates: 12/1/2015 Amount not to exceed: $194.00 3. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $3,575.00 Expenditure: Preventative maintenance agreement. Central Garage Amount and Estimated S/H: $6,543.57 Expenditure: Injector Kit - Truck 15102 Fire Amount and Estimated S/H: NTE $5,200.00 Expenditure: Motion F5m Rugged Tablet PC and all accessories. Leisure Services Amount and Estimated S/H: $2,048.00 + $120 S/H Expenditure: Two safety nets. Leisure Services Page 1 of 67 Amount and Estimated S/H: $2,850.00 Expenditure: Blockwork and door installation for a 9' x 15' Young Arena employee time clock room. Planning Amount and Estimated S/H: $9,250.00 Expenditure: Asbestos abatement / pipe wrap for 325 Commercial Street. Planning (AMENDED) Amount and Estimated S/H: $2,200.00 Expenditure: Archaeological assessment for the South Waterloo Business Park. (Amendment to increase $600 for surface survey). Police Amount and Estimated S/H: $4,190.00 Expenditure: Eight (8) Glock 22 handguns and two (2) Glock 23 handguns. Police Amount and Estimated S/H: $3,072.94 Expenditure: Renewal of hardware / software agreement for the Storage Area Network servers. Police Amount and Estimated S/H: $3,587.50 + $30 S/H Expenditure: (100) Taser Training cartridges and (50) Taser duty cartridges. Sanitation Amount and Estimated S/H: NTE $4,250.00 Expenditure: Annual Recycle and Yard Waste Calendar mailing. Sewer Amount and Estimated S/H: $3,998.00 + $300 S/H Expenditure: Pump rebuild parts for #2 Titus lift station pump. Traffic Operations Amount and Estimated S/H: $5,320.00 Expenditure: Controller cabinet and anchor bolts. Traffic Operations Amount and Estimated S/H: $2,600.00 Expenditure: Two 3-section traffic signal heads and Three pedestrian heads. Traffic Operations Amount and Estimated S/H: $1,623.50 Expenditure: Aluminum pole, base, pushbutton and assemblies. BUDGET LINE ITEMS TO BE AMENDED 4. Approve the line item budget amendment for Housing - Vouchers to use $1,000 in contingency funds for temporary services, as submitted by Housing. Page 2 of 67 5. Approve the project budget to use revenue to be received from Gene Waltemeyer, Cheryl Waltemeyer, Kay Bovy and William Bovy for the demolition of the building located at 713 Logan Avenue (former Tri-City Clothing location) in the amount of $10,000 and an additional $7,500 in city bond funds, as submitted by Planning & Zoning. 6. Approve the project budget for the construction of Phase III of MidPort Boulevard Extension, funded with a RISE grant in the amount of $684,000 and MidPort TIF funds in the amount of $349,950 for a total project cost of $1,033.950. 7. Approve the project budget amendment for the Organized Crime Enforcement Task Force in the amount of $19,500, as submitted by the Police Department. 8. Approve the project budget amendment for the Young Arena MidAmerican energy rebates project to budget to use additional rebate revenue received in the amount of $2,034.32. 9. Approve the project budget for the White Water Project design, funded with a gaming grant in the amount of $245,865 through the Waterloo Development Corporation, as submitted by Leisure Services. MT ,T S PAYMENT 10. December 7, 2015. ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 3 of 67 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY a'<`s=: BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 0/6 ,:42 5/d0 �5 � — 5" z3- l61 '= //-;71-/3 Copy - Department NAME(S) AND POSITION(S): Steve Hostetler, Permit Writer DATE: 11-19-2015 NAME OF CLASS / MEETING: Residential Mechanical Inspector Exam DEPARTURE DATE: 12/17/2015 PURPOSE OF TRAVEL/TRAINING Required certification DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO RETURN DATE: 12/17/2015 DATE(S) OF MEETING: 12/17/2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 168.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 168.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 168.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DE TMENT HEAD Hi - DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Barry Stratton, Property Safety Inspector NAME OF CLASS / MEETING: 2012 Fire Inspector 1 Exam DEPARTURE DATE: 12/1/2015 DATE: 12/2/2015 FINANCE DEPT. LINE ITEM USED FY <`-' i=' BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY �r�iSfJ`� �{3it3 3 lef -"e- 47/2. -73 ?-;Z- U17 Copy - Department DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO PURPOSE OF TRAVEL/TRAINING Exam RETURN DATE: 12/1/2015 DATE(S) OF MEETING: 12/1/2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE COST $ YES NO AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 194.00 (exam) REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 194.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 194.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY $"'WATERLOO DEPARTMENT HEEEAAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE 12777r 5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 3,575.00 plus est. shipping costs of $ to pay for or purchase Preventative maintenance agreement City Clerk Use Only Finance Committee Approval Date I Z�7/rye This purchase or expenditure is being made because: Preventative maintenance agreement for generators for the all Fire Stations Vendor selected for this purchase: 3E - Electrical Engineering & Equipment Company El Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: 3E is the closest Kohler dealer for the generators Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund n Road Use Tax Sewer n Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1373 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 2S1S $ 3 '7 ✓ 5 eRes ectfully submitted, //— /9` / �%'� wx,i l,),t � /fu- �-/� grture ept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Fire Station Maint Agmt 3E.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee/ Approval Date I / 7((< The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 6,543.57 plus est. shipping costs of $ 0.00 to pay for or purchase Injector Kit - Truck 15102 This purchase or expenditure is being made because: Leaking and non -repairable - Vendor selected for this purchase: GATR of Cedar Rapids n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM only (Caterpillar Engine) Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax l l Sewer n Sanitation ❑ Bonds Federal/other grants pi Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 255,000.00 7. "- 0 -/S t.u_l &— C% C c szc r /2. 2-.26/i3— K:\shared goodies\forms\Central Garage - Sanitation - Truck 102 Injector Kit - Dec 2015.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ NTE 5,200.00 plus est. shipping costs of $ to pay for or purchase Motion F5m Rugged Tablet PC and all accessories. City Clerk Use Only Finance Committee Approval Date 17 77f This purchase or expenditure is being made because: This tablet will be utilized for electronic patient reporting. Vendor selected for this purchase: INGRAM Technologies nBids or written quotes were taken on this purchase, as follows: Attached n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer ❑ Sanitation QX Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-12-1410-2117 338 Replacement (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is (Signature Dept. ead or Designee) $ 265,000.00 $ 26,257.81 .Sccts,rtar r ebbas `/ou sta, crc4— ?eruv& 3a JC %Z ,,61 _Ab hlG'Y. e (Signature Finance Dept. Review) Date K:\shared goodies \ forms \Pr --Authorization for Tablet (Mar 2010) Motion Computing F5m Configurator SfOR£ MOBILITY SOLUTIONS ENTERPRISE WIRELESS PUBLIC SECTOR Home> Motion Computing Tablet PCs> Motion Computing F5m > Motion Computing F5m Configurator Motion Computing F5m Configurator See Specifications Intel i5-.= Win 7 Pro (64T 8 GB RAM 256 GB Self :'+`.View Mobile LT528562732343 Intel 8 256 GB Mobile Integrated Win i5 GB Self- Broadband Enhanced , 7 RAM Encrypting Not GPS Pro SSD Included (64 Bit) Barcode Page 1 of 2 Shopping Cart Account Call us at (888) 539-0992 SCR Not Search View Integrated SCR Not $3229.37 Anywhere 1D/2D Display BCR 008 0 f_454-11,4a &A/kJO; i zp � 5 v r► h5► Ca v 5 8t1-r2 read eey � t1 oe r�1'� 0,6") http://site.ingramt.com/motion/f5u3lconfigm•ator I 1/29/20 11/29/2015 Shopping Cart- GroupM obi le.com Gr©upmobi!i (888) 923-3679 information@grouprnobile.com Rugged Laptops Tablets & Convertibles Rugged Handhelds Homo. Shcomog >> Return to Previous Page >> Continue Shopping Mobile Solutions USTRY Other Rugged PCs Shopping Cart • 8 Items / $3,742.00 Home / About Us / Contact Us / FAQ / Sign In Vehicle Mounts Accessories 1 F5256G855D Upgrade to 256G8 Solid State Drive (option not available on models with 13 processor) 1 F5-8GB Upgrade to 8GB RAM (option not available on models with 13 processor) 1 f5-VAD Upgrade to View Anywhere Touch Display 1 _.. L5423442822343 Motion F5m RuggedTeblet PC 1 F5-15 Upgrade: to Intel® Corer" 15 Processor i F5m-GPS Integrated Enhanced GPS 1 f5-BCR Integrated 113/2D Harcode Reader .1 F5-C1D2 Class 1, Division 2Certification • Intrinsically Safe Model (option only available on ViewAnywhere Display models with 15 or i7 processor) » Update Cart » Empty Cart >> E-mail Car Other Options: Email Cart for Volume Disco Software $399.00 $399.00 $99.00 599.00 $299.00 S299.00 $1,999,00 $1,999.00 $299.00 $299.00 5149.00 $149.00 $299.00 $299.00 $199.00 $199.00 Ltrrl. r- Gtt;-,,rni c Order subtotal: $3,742.00 Ground Shi. est.): $0.00 •=1: $3,742.00 Checkout » (tvi- p/(164-e -)h yGvVm i s c,Le-c13-'2 • Appi.> 1ii'. Financing http://www,groupmobile.com/shoppingcart.asp?msessid=2NWHUC36ULL88H00W UL8G2R1W08CFTFE 1/2 City Clerk Use Only Finance Committee Approval Date U71%5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 2,048.00 Two safety nets. plus est. shipping costs of Leisure Services $ 120.00 Department to expend to pay for or purchase This purchase or expenditure is being made because: to replace two safety nets at Hoing Rice complex. The nets were damaged by hail. Vendor selected for this purchase: BSN Sports, Cedar Falls IA ❑X Bids or written quotes were taken on this purchase, as follows: BSN Sports, Cedar Falls $2,168.00 Athletica Sport Systems, Mpls MN $3517.00 Douglas, Eldridge IA $3,345.55 Arena Warehouse, Alexandria MN $$3,720.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer Sanitation Federal/other grants n Other (specify) Hail Damage money This expenditure is to be coded to the following budget line -item: 010-37-4105 1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe. submitted, r / 7 (Signature Dept. d or Designee) Date (Signature Finance Dept. Review) Date 01 HL13. 37HAIL (Project Code) $ 262,374.00 $ 64,452.00 V K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1'/7 4 The Finance Committee of the City Council purchase or expenditure submitted by the $ 2,850.00 plus est. shipping costs of Blockwork and door installation for a 9' x15' is hereby requested to authorize the following Leisure Services $ 0.00 Department to expend to pay for or purchase Young Arena employee time clock room. This purchase or expenditure is being made because: the old employee time clock room is now the new commercial kitchen area. Project is being entirely funded by energy efficiency rebate funds. Vendor selected for this purchase: Bowers Masonry, Waterloo Iowa n Bids or written quotes were taken on this purchase, as follows: Bowers Masonry, Waterloo la----$2,850.00 Carl Schuler Masonry, Waterloo la---$4,250.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds n Federal/other grants n Other (specify) YAMI This expenditure is to be coded to the following budget line -item: 010-37-4105-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe tf submitted, `l ``��C�~ 7'9 7, _ " t (__ /.ji_x .ku/2 42-2 i (Signature D lad or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\2015 Time clock room (Mar 2010) (Project Code) $ 4,221.95 ''/ $ 4,221.95 `"-- City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I2-(7/P5' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 9,250.00 plus est. shipping costs of $ 0.00 to pay for or purchase Asbestos abatement/pipe wrap for 325 Commercial Street This purchase or expenditure is being made because: Asbestos containing material was missed during initial inspection that was discovered by the abatement contractor Vendor selected for this purchase: Advanced Environmental ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Time is of the essence Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax I I Sewer ❑ Sanitation ElBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 415 08 5150 1396 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current availab, bala e is (Signature Dept. Head or Designee) (Project Code) $ 310,900.00 $ 192,240.51 Date (Sibnature Finance Dept. Review) Date K:\shared goodies\forms\325 Commercial Asb Abatement.xls (Mar 2010) Proposal Proposal Submitted To: Community Planning and Development Attn: Chris Western 715 Mulberry Street Waterloo, IA 50703 Project & Address: Asbestos Removal -Pine Wrap/Transite Old Wonder Bread Facility 325 Commercial Street Waterloo, IA 50701 Phone: 319-291-4366 Date: 11/23/2015 Fax: 319-291-4262 ENVIRONMENTAL• tct:T INC: AND ADATENIENT, INC 803 Ricker St. Waterloo, IA 50703 Phone: 319-287-4447 Fax: 319-287-4449 WE HEREBY PROPOSE to furnish all the materials, equipment and perform all labor for the completion of: Change Order for Asbestos project at above referenced location: Approximately 158 linear feet of pipe wrap Approximately 2,224 Square feet of transite paneling PROPOSAL INCLUDES: (1) All Disposal Fees; (2) Daily OSHA required personal & excursion air monitoring: (3) work performed in accordance with state & federal regulations, State of Iowa requires a ten (10) working day notification by the contractor prior to commencement of work. OWNER'S RESPONSIBILITIES (Initialsrequired on all /ines):(1) Provide all required utility services (water/electric) MISC. ACKNOWLEDGMENTS (Initials required on all lines): WE PROPOSE to furnish material and labor, complete in accordance with the above specifications for the sum of: Nine Thousand Two Hundred Fifty Dollars (59,250.00) TERMS: Net 30 days All work is guaranteed to be as specified All work to be completed in a workmanlike manner according to specified practices. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders and wi6 become an extra charge above the estimate. All agreements contingent upon strikes, accidents or decays beyond our control. Owner to carry fire, tornado. and other necessary insurance. We carry general liability insurance and our workers are fully covered by workers compensation insurance. NOTE: This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL are authorized to d Name & Title (PRINT): Respectfully Submitted, ADVANCED ENVIRONMENTAL TESTING AND ABATEMENT, INC. — Michael Poe cifications and conditions are satisfactory and are hereby accepted. You will be made as outlined above. Date: //, (5- flykelicfec' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 2,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase Archaeological assessment for the South Waterloo Business Park City Clerk Use Only Finance Committee Approval Date 12-1rs (Amendment to increase $600 for surface survey) This purchase or expenditure is being made because: To examine the 181 acre parcel to identify areas previously surveyed and assess whether those studies were adequate under prior guidelines to determine archaeological significanc Vendor selected for this purchase: Tallgrass Historians n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior work experience and reputation on other city projects Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax n Sewer n Sanitation n Bonds n Federal/other grants n Other (specify) San Marnan TIF Cash This expenditure is to be coded to the following budget line -item: 426 08 6205 2103 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current availablce is Respec 74(1' (Signature ept. Hea. or Designee) (Project Code) $ 870,470.00/ $ 83,966.05 (g07.35 - iLe- (5) 1st if J ue 12. 6- 7 -Ct-- Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\So Wloo Business Park.Tallgrass.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ettl City of Waterloo 20\SExpenditure Pre -Authorization Request Form SEP 9 The Financgommittee of the City Council is hereby requested to authorize the following /4 purchase\O expenditure submitted by the Planning Department to expend lirEtR 11,10'00 plus est. shipping costs of $ 0.00 to pay for or purchase Archaeological assessment for the South Waterloo Business Park This purchase or expenditure is being made because: To examine the 181 acre parcel to identify areas previously surveyed and assess whether those studies were adequate under prior guidelines to determine archaeological significanc Vendor selected for this purchase: Tallgrass Historians Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior work experience and reputation on other city projects Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer J ( Sanitation Bonds Federal/othergrants n Other (specify) San Marnan TiF Cash This expenditure is to be coded to the following budget line -item: 426 08 6205 2103 (Fund - Department - Activity - Account Number) in which the budgeted a t is and the current avaiila Ib a bala is y z ectfully s�lbmi / (Project Code) $ 870,470.00 V- $ 11 97-e709 624.1: 99'7o c� v 9 6t. r- s 'b_ezi/c tit.- / 'l,?,L42 1j 1__ G' Date (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ai7/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,190.00 plus est. shipping costs of $ 0.00 to pay for or purchase (8) Eight Glock 22 handguns & (2) Glock 23 handguns This purchase or expenditure is being made because: this purchase is to replace weapons that are no longer issued and weapons that have been seized as evidence. Vendor selected for this purchase: Jacks Uniform and Equipment n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Glock is the weapon the Waterloo Police Department uses and Jacks is a Glock vendor used by the Waterloo Police Department to purchase weapons. The price is a Law Enforcement price set by Glock. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund 0 Road Use Tax n Sewer n Sanitation nBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-11-1100-2128 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully supalitted, C'r t t (', ( `) r iz&� (Signature Dep . Hea esignee) Date (Signature Finance Dept. Review) -/t (Project Code) $ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date z(1/t� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,072.94 plus est. shipping costs of $ 0.00 to pay for or purchase Renewal of hardware/software agreement for the Storage Area Network servers This purchase or expenditure is being made because: this is an annual renewal of the software/ hardware aggrement for the Police Department servers which stores all our necessary data Vendor selected for this purchase: Aces ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Aces is the proprietary contractor for maintenance for the Police Department computer system Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 6g3vo'� $ Respe fully su itted, (Signature D d or Designee) Date (Signatu a Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,587.50 plus est. shipping costs of $ 30.00 to pay for or purchase (100) Taser Training cartridges and (50) Taser duty cartidges This purchase or expenditure is being made because: this purchase is necessary to annuallly certify each officer with the Tasers and to have duty cartidges for the Tasers that are used by the Officers on the street Vendor selected for this purchase: Ed Roehr Safety Products n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Taser International is vendor that the Waterloo Police Department uses and Ed Roehr Safety is a regional vendor for Taser equiptment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �X General Fund n Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1542 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully su itttted, 112-3r/ r/a).r:+ ignature Dept. Head ignee) Date (Sign ture Finance Dept. Review) Date (Project Code) $ �O�p%✓ $ h�%s3o 3 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 12/7/ic City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ NTE 4250.00 plus est. shipping costs of $ 0.00 to pay for or purchase Annual Recycle and Yard Waste Calendar Mailing This purchase or expenditure is being made because: Annual recycle calendar mailing (11,500 copies / 9600 mailings) Vendor selected for this purchase: Pioneer Graphics E Bids or written quotes were taken on this purchase, as follows: Pioneer Graphics - Able to provide copy, folding, envelope stuffing and postage Karens Print Rite - Unable to provide all necessary services n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund nBonds ❑ Road Use Tax n Sewer ❑X Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1343 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 21,000.00 IV- $ 17,803.25 (/- 2�f -ir i ,ult ) /A-2 �vi5 K:\shared goodies\forms\Pre Auth - Calendar Print and Mail - Nov 2015.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date V2--1/1 y City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3,998.00 plus ext. shipping cost of $ 300.00 to pay for or purchase Pump Rebuild parts for #2 Titus lift station pump. This purchase or expenditure is being made because: Pump worn needs rebuilt. Vendor selected for this purchase: Zimmer & Francescon, Inc. []Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon, Inc. is the rep. for these pump parts. Total cost including freight is $4,298.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [] General Fund: []Road Use Tax: []Sewer: []Sanitation: []Bonds: []Federal/other grants: []Other(specify): This expenditure is to be coded to the following budget line -item: OOP 5,0-14-1571 (Fund - Department - Activity Account Number) (Project Code) in which budgeted amount is $ 250,000.00 and the current available balance is $ 32.557.18 'r Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance(Dept. Review) Date 11/20/2015 FRI 16:28 FAX 877 244 2508 Zimmer & Francescon l o01/002 Parts Quotation Zimmer & Francescon, Inc. 6200 65th Avenue QUOTATION # 151106AL Moline IL 61265 800-621-1118 TEL Date: 11/20/15 877-244-2508 FAX To: Waterloo WW'TP Attention: Richard Olson Fax # 319-291-4523 From: ANDREW LARSON Job Description: Parts for 4" B5412 sn 413392 QUANTITY UNIT DESCRIPTION PRICE TOTAL 1 ea Shaft, pump 957.00 957.00 1 ea Impeller, CW 2 vane fitted for wear ring 2,459.00 2,459.00 1 ea Wear Ring, impeller 295.00 295.00 suggested parts 1 ea Qacket, case 9.00 -----9-00- ,1—--- --.-ea__.Washer_impeller 212.00- 212.00' 1---ea— Stud; impeller 41 ___.- _. _ _ __ __41.60 1 Iler -1.75 __-.._ _ __ __._1.75 1 ea Sleeve, shaft 287.00 287.00 `4 3 9S ' ctr i=ft hf ' 3eoleo 4 Y2.9flno 7.-,7&_. _5 .af i24s9-/.-7 /2E::3e- /� /i i'. : S - Delivery is 4-6 weeks ARO Materials Total 4,262.25 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date t 2-(7,i, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,600.00 plus est. shipping costs of $ to pay for or purchase 2 - 3-section traffic signal heads and 3 - pedestrian heads This purchase or expenditure is being made because: Replace equipment at Allen Hospital pedestrian crossing due to accident damage. Vendor selected for this purchase: Brown Traffic Products, Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, inc. Davenport, IA $2,600.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266 17 1576 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ( ignature Dept. Hea• or Designee) (Project Code) $ '10,5019.00 3/4Ut) $ 492 -- atvo�/ r ✓ ate (Signature inance Dept. Review) Date K:tshared goodies \forms12015-November-Expenditure Pre -Authorization - Allen Ped Crossing - Brown Traffic - 2,600.00.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date Lyi7//) The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,320.00 plus est. shipping costs of $ to pay for or purchase Controller Cabinet and anchor bolts This purchase or expenditure is being made because: Replace equipment at Allen Hospital pedestrian crossing due to accident damage. Vendor selected for this purchase: Brown Traffic Products, Inc. ❑ Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, inc. Davenport, IA $5,320.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-1720-1576 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re pectfully submitted, (Signature Dept. -ad or Designee) $ 31,400.00 $ 23,902.00 r/ Da e (SignaturejFinance Dept. Review) Date K:\shared goodies\forms\2015-December-Expenditure Pre -Authorization - Allen Ped Crossing -controller cabinet - Brown Traffic - 5,320.00.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,623.50 plus est. shipping costs of $ to pay for or purchase Aluminum Pole, Base, Pushbutton and assemblies City Clerk Use Only Finance Committee Approval Date \ 2- /7// This purchase or expenditure is being made because: Replace equipment at Allen Hospital pedestrian crossing due to accident damage. Vendor selected for this purchase: Brown Traffic Products, Inc. n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, inc. Davenport, IA $1,623.50 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer I I Sanitation ElBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-1720-1576 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ature Dept. H-ad or Designee) (Project Code) $ 31,400.0O $ 2.3 9G ya ate (Signature Finance Dept. Review) Date K:\shared goodies \forms\2015-December-Expenditure Pre -Authorization - Allen Ped Crossing - Brown Traffic - 1,623.50.xls (Mar 2010) Budget Amendment Descriptions for 12/7/2015 Finance Committee Meeting Agenda: 1. Approve the line item budget amendment for Housing — Vouchers to use $1,000 in contingency funds for temporary services, as submitted by Housing. 2. Approve the project budget to use revenue to be received from Gene Waltemeyer, Cheryl Waltemeyer, Kay Bovy and William Bovy for the demolition of the building located at 713 Logan Avenue (former Tri-City clothing location) in the amount of $10,000 and an additional $7,500 in city bond funds as submitted by Planning & Zoning. 3. Approve the project budget for the construction of Phase III of MidPort Boulevard Extension, funded with a RISE grant in the amount of $684,000 and MidPort TIF funds in the amount of $349,950 for a total project cost of $1,033,950. 4. Approve the project budget amendment for the Organized Crime Enforcement Task Force in the amount of $19,500 as submitted by the Police Department. 5. Approve the project budget amendment for the Young Arena MidAmerican energy rebates project to budget to use additional rebate revenue received in the amount of $2,034.32. 6. Approve the project budget for the White Water Project design, funded with a gaming grant in the amount of $245,865 through the Waterloo Development Corporation, as submitted by Leisure Services. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mmittee approval required? YES NO If so, date approved: t71'/ City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 283 13 5452 1710 Claim & Co 1 1,000.00 283 13 5452 1301 Temp Services 1,000.00 TOTAL This amendment is being requested because: To cover unexpected temp services needed $1,000.00 TOTAL $1,000.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) \\ 1D 1 LL//LL//''LL ti\ //-�/-f5 Date' (Signature Finance t. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment 02-14-14.xis (Apr 2003) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Tri-City Building Demo Noel Anderson $ 17, 500.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes X No Name No Source of Funding ew `''(r/ic To be assigned by the Finance Dept. Project No. 64#1 in Subproject No. { CD-( % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Insurance proceeds from fire to assist with the demolition of the building located at 713 Logan Avenue Done None ❑ El Yes No u o ❑ ❑ ❑ ❑ ❑ 0 ❑ ❑ ❑ Page 2 must be attached and signed. K:\shared goodies\forms\TriCity clothing.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Tri City Building Demo Department No. project will be budgeted under 08 Activity No. project will be budgeted under 5}8 lY l V S REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: City Clerk Use Only Finance Committee l-1-/7/ Approval Date To be assigned by the Fiance Dept. tN (J�Fic 0 Projec o Subproject No, (Each`�column should only include amounts by fund) Fund: OD Fund:415 Fund: Fund: Total 7,500.00 7,500.00 10,000.00 10,000.00 TOTALS $ 10,000.00 $ 7,500.00 $ 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1396 Demolition $ $ 17,500.00 10,000.00 7,500.00 17,500.00 TOTAL, $ 1 (Signature Dept. Head) 000.00 $ 7,500.00 $ $ $ 17,500.00 //a//S"-- Date 2.tt.).t2.X2-Pra/t (Signature Finance Dept. Review) is -a aoi5 Date K:\shared goodies\forms\TriCity clothing.xls\Page 2 (Donat or NON-constr) (Mar 2010) PATTIE MAGEE From: MICHELLE WEIDNER Sent: Wednesday, October 28, 2015 2:36 PM To: CHRIS WESTERN Cc: NOEL ANDERSON; PATTIE MAGEE; DAVE ZELLHOEFER; SHARAE AKIN Subject: Insurance Payment for Tri-City Building Hi Chris, We received the insurance check for the Tri-City building in the amount of $10,000. Please prepare a project budget for the use of those funds for the demolition. We'II work on the fund coding to use. Thanks! Michelle 6, t SETTLEMENT AGREEMENT AND RELEASE This Settlement Agreement and Release ("Agreement") is entered into between Gene M. Waltemeyer and Cheryl A. Waltemeyer, husband and wife, and Kay A. Bovy, a single person, and William F. Bovy, a single person (collectively "Owners") and the City of Waterloo, Iowa ("City"), for the consideration and mutual promises hereinafter stated. WHEREAS, Owners own Parcel 8913-23-237-006, legally described as: See attached Exhibit "A" ("Real Estate"). WHEREAS, the building located on Real Estate burned to the ground in a fire on December 1, 2014; WHEREAS, Owners had Real Estate insured, but coverage for demolition was limited to $10,000, and City has determined Real Estate had asbestos and a more thorough demolition must be completed that would cost significantly above the amount of demolition coverage of Owners; WHEREAS, City has agreed to take title to Real Estate and perform the necessary demolition under certain terms and conditions. NOW, THEREFORE, the parties, in consideration of the foregoing and the mutual promises set forth in this Agreement, agree as follows: (1) CONVEYANCE: Owners shall convey Real Estate, in its current condition, to City by a warranty deed. (2) ;ASSIGNMENT OF INSURANCE RIGHTS: Owners shall assign all of its rights under Grinnell Mutual insurance policy #0028002104 and claim number IA00245645 to City. Owners agree to cooperate and execute any additional documents or take action necessary to effectuate this assignment. (3) FRICKSON INVOICE: Owners shall be solely responsible for the existing Frickson Excavating invoice attached hereto. (4) MUTUAL RELEASE; Upon receipt of the above documents, Owners and City thereby release and forever discharge each other, their past, present, and future officers, board members, directors, partners, shareholders, agents, employees, successors, subsidiaries, parents, assigns, affiliates, heirs and insurers, from any and all claims, demands, and causes of action, of any nature whatsoever, past or present, whether known or unknown, including, but not limited to, claims against Real Estate. It is understood and agreed that this is a full and final Release covering all known or unknown, disclosed or undisclosed, and anticipated or unanticipated losses, wrongs, injuries, debts, claims, or damages which may have arisen, or may arise from any act or omission prior to the date of execution of this Agreement. Therefore, each party waives any and all rights or benefits that they may now have, or in the future may have, under any statute or law that might otherwise restrict the scope of such a Release, and expressly waive all rights to recover attorney's fees. This release does not purport to waive any claims that arise out of conduct that occurs after its execution by the parties, nor does this release purport to waive any claims involving any other party related to the Real Estate. (5) EFFECT OF SETTLEMENT: The parties agree that the terms agreed to herein and the execution of this Agreement are the result of a compromise of disputed claims, and the fact of this settlement shall never for any purpose be considered an admission of liability or responsibility by either party, and both parties expressly deny any such liability or wrongdoing. (6) GOVERNING. LAW: This Agreement shall be governed, interpreted, and enforced in all respects in accordance with the laws of the State of Iowa, irrespective of the choice of law rules of that or any other state. (7) SEVERABXLITY: If any provision of this Agreement is determined to be invalid or unenforceable, in whole or in part, this determination will not affect any other provision of this Agreement or the remaining portion of a partially invalid provision, which shall remain in force, and the provision in question shall be modified by the court so as to be rendered enforceable. (8) CONSTRUCTION: Each party and their attorneys have reviewed this Agreement and have been provided the opportunity to revise this Agreement and accordingly, the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement. Instead, the language of all parts of this Agreement shall be construed as a whole, and according to its fair meaning, and not strictly for or against either party. (9) REPRESENTATION AND COMPREHENSION OF DOCUMENT: In entering into this Agreement, the parties represent that each understands this to be a complete and final release, and that each has relied upon the legal advice of the attorneys of their own choice. The signatories further represent that the terms of this Agreement have been completely read and explained to them by their attorneys, and that those terms are fully understood and willingly and voluntarily accepted. (10) COUNTERPARTS:, HEADINGS: This Agreement may be signed in counterparts and transmitted by facsimile and/or electronic copy, each of which counterparts will be deemed to be an original and which taken together will constitute the Agreement. The headings in this Agreement are inserted for convenience of reference only and are not intended to be part of or to affect the meaning or interpretation of this Agreement. CAUTION: READ CAREFULLY! THIS SETTLEMENT AGREEMENT AND RELEASE INCLUDES A RELEASE OF ALL CLAIMS! DATED: Gene M. Waltemeyer DATED: Cheryl A. Waltemeyer DATED: Kay A. Bovy DATED: William F. Bovy City of Waterloo, Iowa DATED: By: Ernest Clark Its: Mayor ATTEST: Suzy Schares, City Clerk r Exhibit "A„ That part of Lots Nos. Eighteen (18) and Nineteen (19) in Kentzelman's Addition in the City of Waterloo, Iowa, lying East of the following described line: Commencing at a point an the North line of said Lot No. Eighteen (18) which is Forty-seven and Three Tenths (47.3) feet West of the most Easterly line of said Lot No. Eighteen (18); thence Southwesterly at an angle of Thirty- four (34) degrees Thirty-seven (37) minutes and Forty-three.(43) seconds to the left of the North line of said Lot a distance of Five and Eighty-five Hundredths (5.85) feet; thence Southerly at an angle of Fifty-five (55)'degrees Twenty-two (22) minutes and Seventeen (17) seconds to the left a distance of Thirty-six (36) feet; thence Southwesterly at an angle of Thirty-four (34) degrees Thirty- seven (37) minutes and Forty-three (43) seconds to the right a distance of approximately Eleven and Three Tenths (11.3) feet to the South line of said Lot No. Nineteen (19). CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date k-711// Project Name (from page one) F.Y. 2016 MIDPORT BOULEVARD EXTENSION PHASE III Department No. project will be budgeted under 07 Activity No. project will be budgeted under 7500 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds MIDPORT TIF EXPENDITURES: To be assigned by the Finance Dept. Project No. -111L Subproject No. RaZ1LIS (Each column should only include amounts by fund) Fund: 290 Fund:426 Fund: Fund: / �1 Total $ 684,000.00 684,000.00 349, 950.00 349, 950.00 TOTALS $ 684,000.00 $ 349,950.00 $ $ - $1,033,950.00 2103 Engineering & Consulting $ 78,600.00 $ 85,000.00 $ 163,600.00 2125 Traffic Control Equipment 2140 Land Acquisition - 2144 Land Improvements 2146 Demolitions _ 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers - 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 605,400.00 264,600.00 870,000.00 2199 Non -participating Misc 350.00 350.00 TOTALS $ 684,000.00 $ 349,950.00 $ $ $1,033,950.00 6{,LCJ(A.11174A1A-1 1/I17/1S (Signature Dept. Head) Date t ii r4/r 1.Y1 . l f 1 /.Gf[%iZC/., (Signature Finance Dept. Review) Date K:\shared goodies\forms\Copy of Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Projact Name F.Y. 2016 MIDPORT BOULEVARD EXTENSION PHASE III City Contract No. Project Manager Project Budget Total 894 JEFF BALES $ 1,033,950.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes X No Grant Name RISE RM-8155(748)--9D-07 % Paid by federal grant Grant Agreement Number % (00 Paid by state grant JI 8. -% Grant Agreement Number 2016-R-004 C. City Match Source of Funding MIDPORT TIF % Paid by City � �% D. Other Entities Yes No Name % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None n n ✓2)12 Yes No ❑ ❑X ❑ ❑ ❑ ❑ O ❑ ❑X ❑ ❑ ❑ ❑ 0 6. Include a brief description of the project in the space below: (REQUIRED) This project will complete the connection of MidPort Blvd. between W. Airline Highway and Airport Blvd. Page 2 must be attached and signed. K:\shared goodies\forms\Copy of Project Budget Worksheet\Page 1 All Projects (Mar 2010) Complete t,corms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finammittee approval required? YES NO If so, date approved: 2-77A City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 16 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150 3873 11GRT ODEF 19,500.00 010 11 1150 1114 Overtime 11GRT ODEF 19,500.00 TOTAL This amendment is being requested because: $19,500.00 TOTAL $19,500.00 To/conform with the Cit�y's budget line 'tem control policy` Using carryover/monies and $7,500 in additional grant -monies ` for FrY1,6. l 6u6 f f� ac 5 6(/CUK �,({2C (P.lii .S lL 1 Y1 1q A- - /t d A/JO 64: ozy- 7SW4tc� (�i/� � /%) �/�o /mod jaa f air -IIuS ✓�G�G�" �tGrr.� t /4.-d�;,6Jed 6►r / Prior Committee Actions (Dates): .C7 II ?clic 4A. ,.207.5" (Signature ept. He r D ignee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies Worms \csbudgetamendregform (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finan C mittee approval required? YES NO / If so, date approved: `2'171 :i City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount ✓Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 3722 REFUNDS YAMI 2,034.32 010 37 4105 1382 BLDG IMPR YAMI 2,034.32 TOTAL $2,034.32 TOTAL $2,034.32 This amendment is being requested because: for accountablity purposes these Mid -American Energy rebates needed to be added into the FY 2016 revenue budget since they have not previously been budgeted and are planned to be used for continued improvements at Young Arena. r re d 0 /.02033 ir&J lh j 5' -1f1.t has/ f e eacOtoieek Prior Committee Actions (Dates): ad or Designee) 1 �� irn i & (,1) thin,<s- Date Date (Signature Finance Dept. Review) Date Posted (Finance Dept.) K: users\shared goodies\forms\Yami budget Amendment 11 20 15 (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE -19e ittlk Project Name City Contract No. Project Manager Project Budget Total White Water Project on the Cedar River downtown Waterloo Paul Huting $ 245,865.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name WDC BH Gaming To be assigned by the Finance Dept. Project No. Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) ca.nk -C;14 6 w Dc 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 100.00% Done None El lxi Yes No ❑ El n❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑ ❑ ❑ ❑ Design services for the construction of a white water area on the Cedar River in the downtown Waterloo area. Joint project with WDC, funded with Black Hawk Gaming funds. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 1 Zr 7/r 7 Project Name (from page one) White Water Project on the Cedar River downtown Waterloo Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 Project No. Subproject No. To be assigned by the Finance Dept. 14/ »/ (Each column should only include amounts by fund) Fund: 426 Fund: REVENUES: 426-37-4105 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3720 BHCGA Grant EXPENDITURES: Fund: Fund: Total 245,865.00 245,865.00 TOTALS $ 245,865.00 $ - $ - $ - $ 245,865.00 2103 Engineering & Consulting $ 245,865.00 $ 245,865.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers _ 2164 Sidewalks 2165 Streets & Roadways _ 2199 Non -participating Misc TOTALS $ 245,865.00 $ $ $ $ 245,865.00 (Signature Dept. Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010)