HomeMy WebLinkAbout10/12/2015FINANCE COMMITTEE
October 12, 2015
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Carolyn Cole
Vice Chair Steve Schmitt
David Jones
Roll Call:
Approval of Agenda
Approval of Minutes
of October 5, 2015, as proposed.
NEW BUSINESS
TRAVEL REQUESTS
1. Inv. Pohl
Class/Meeting: Emerging Trends in Recovering Cell Phone Data for Investigations
and Prosecutions
Destination: I as Vegas, NV
Dates: December 7-9, Amount not to exceed: $1,718.00
2015
2. Steve Hostetler, Permit Writer
Class/Meeting: Residential Energy Inspector/Plans Examiner
Destination: Coralville, IA
Dates• 11/17/2015 (alt. Amount not to exceed: $189.00
dates - 12/1/15 and
12/10/15)
3. Jacob Frederick, Fitness Specialist (AMENDED)
Class/Meeting: Midwest Mania
Destination: Rosemont, IL
Dates: September 24-27, Amount not to exceed: $1,088.00 (lodging amount
2015 amended from $360 to $438)
4. Refund Request for 1128 Forest Avenue for overpayment of waste container fees totaling
$62.00.
5. Refund Request for 1625 Baltimore Street, Unit D for erroneous charges in the amount of
$75.60.
6. Pre -Authorizations to Expend over $1,000.00
Building Maintenance
Amount and Estimated S/H: $5,190.00
Page 1 of 202
Expenditure: Fire sprinklers under stairwell at Phelps Youth Pavilion.
Building Maintenance
Amount and Estimated S/H: $7,000.00
Expenditure: Exterior repairs for PD evidence building.
Building Maintenance
Amount and Estimated S/H: $6,000.00
Expenditure: Service call for boilers 1 & 2; rebuild pump & motor repair for Five
Sullivan Brothers Convention Center.
Fire
Amount and Estimated S/H: $1,600.00
Expenditure: Five (5) MMPI evaluations for new recruits.
Fire
Amount and Estimated S/H: $7,773.50
Expenditure: Five (5) recruit hiring physicals.
Fire
Amount and Estimated S/H: $7,995.00
Expenditure: ESO Suite subscription (09/01/15 - 08/31/16).
Fire
Amount and Estimated S/H: $6,720.84
Expenditure: Stryker Performance Pro Ambulance Cot.
Leisure Services
Amount and Estimated S/H: NTE $4,100.00
Expenditure: Installation of one Washington Park limestone sign.
Leisure Services
Amount and Estimated S/H: $8,502.00 + $681.05 S/H
Expenditure: Commercial food equipment (2) ANETS fryers, (1) Star 36" griddle,
(1) grease trap, (2) heated holding cabinets, (1) equipment stand, (2) work tables
and (3) gas connectors.
Sewer (AMENDED)
Amount and Estimated S/H: $21,999.96 + $300 S/H (additional $3,007.14)
Expenditure: Two (2) key pads and thirty six (36) SCR's for Satellite Aeration
Blowers.
Sewer
Amount and Estimated S/H: $5,930.00 + $400 S/H
Expenditure: Replacement Krohne flow meter for Lagoon effluent.
Traffic
Amount and Estimated S/H: $5,900.00 + $25.00
Expenditure: TACTICS Marc 3.0
Page 2 of 202
BUDGET LINE ITEMS TO BE AMENDED
7. Approve the project budget event overtime for the police Department, funded with $41,000
in hotel/motel discretionary funds, as submitted by the Police Department.
8. Approve the budget amendment for the Isle Police Overtime project in the amount of
$44,000, funded by reimbursements from the Isle, as submitted by the Police Department.
BIT IN PAYMENT
9. October 12, 2015
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
Page 3 of 202
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED O/, 37 Li/,X0 /3 Li (v
BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
/e 8— K
/b �L
27?.' /o
Ori.inal - Clerk/Finance Co. - De.artment
NAME(S) AND POSITION(S):
Jacob Frederick, Fitness Specialist
DATE:
10/07/2015
NAME OF CLASS / MEETING:
Midwest Mania
DEPARTURE DATE:
September 24, 2015
DESTINATION: Rosemont IL
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
Sept 24 thru 27, 2015
RETURN DATE:
September 27, 2015
PURPOSE OF TRAVEL/TRAINING:
Midwest Mania is one of the biggest conferences in the area for training, class demonstration and ways to increase
memberships.
AMENDED REQUEST — lodging amount amended from 360 to 438
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
438
100
520
30
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 1,088.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-37-4180 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1,088.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OFWATERLOO
DEPARTMENT HEAD
i5
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Steve Hostetler, Permit Writer
FINANCE DEPT
LINE ITEM USED
FY 2.(-)i ;' BUDGETED
. STAFF ONLY
/c' .2,z -i0C) /3' 4'
/a0-1)0
EXPENDED YTD /Y3ci
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
7g8O s
?ice /0 G-/5-
Copy - Department
NAME OF CLASS / MEETING:
Residential Energy Inspector/Plans Examiner
DEPARTURE DATE:
11/17/2015 (additional date if full)
PURPOSE OF TRAVEL/TRAINING
Required certification
DATE:
10/1/2015
DESTINATION Coralvil/e, Iowa
DEPARTURE POINT
IF NOT WATERLOO
RETURN DATE:
11/17/2015 (additional date if full)
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DATE(S) OF MEETING:
11/17/2015 (additional test dates if
dates are full 12/1/2015; 12/10/2015
x COST $
YES NO
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
LODGING
MEALS
189.00
(exam) REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 189.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 189.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE
PEARSON
ALWAYS LEARNING
PEARSON VUE
Exam Details
Exam: 79-2012: 79 - Residential Energy Inspector/Plans Examiner
View Testing Policies
Price*: USD 189.00
Language: English
*Prices listed are based on today's date and do not rnelude toca! taxes which may be appbeable.
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Wednesday, Sep 30, 2015 11:40 AM
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Inv. Jeremy Pohl
DATE
FINANCE DEPT.
LINE ITEM USED
FY _2016_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
5; 000`5-'"
3 33 )-
Copy - Department
September 30th, 2015
NAME OF CLASS / MEETING:
Emerging Trends In Recovering Cell Phone Data for
Investigations and Prosecutions
DEPARTURE DATE:
December 6m, 2015
DESTINATION Las Vegas, Nevada
DEPARTURE POINT
IF NOT WATERLOO:
Return Date:
December 9`h, 2015
DATE(S) OF MEETING:
December 7th-9`h, 2015
PURPOSE OF TRAVEL:
Lt. Fangman is requesting authorization to send Inv. Jeremy Pohl to Las Vegas, Nevada, to attend a training
seminar entitled Emerging Trends in Recovering Cell Phone Data for Investigations and Prosecutions, which is
part of a Forensic Cell Phone Technology Conference. This is an update course designed to inform the attendee
about the latest developments in the realm of forensics and technical investigations. The topics are broke down
into three categories, cellular forensics, computer forensics and cellular mapping and analysis. Part of Inv. Pohl's
current assignment is cellular forensics, computer forensics and cellular mapping. This course will assist Inv. Pohl
is maintaining proficiency in the ever changing world of digital forensics. A city vehicle will be needed for travel to
the airport.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
x AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo or surrounding airports if not available
ESTIMATE OF COST:
$375.00 LODGING 50.00
$268.00 MEALS 75.00
$350.00 REGISTRATION 500.00
$.00 MILEAGE/FUEL 100.00
TOTAL FOR ALL: $ 1718.00
Metro trans
Parking
AIRFARE
Baggage fee
BUDGET LINE ITEM:
YES
YES
x GRANT REIMBURSABLE
NO
x REQUIRED CERTIFICATION
NO
TOTAL: $ 1718.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
JS
DATE DATE
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date lb/2/
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 5,190.00 plus estshipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Fire sprinklers under stairwell at Phelps Youth Pavilion
Vendor selected for this purchase: BlackHawk Automatic Sprinklers Inc.
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Black Hawk Sprinkler has original contract on project
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
General Fund
Bonds
Road Use Tax n Sewer n Sanitation
Federal/other grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
414-22-4205-2152
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ UD, OD
and the current available balance is
Respec, fully submitted,
(Signature Dept. Head or Designee)
$ <fi.91„s�}
/0-- - J .c lu.0 c_; hl cc 4
Date (Signdture Finance Dept. Review) Date
K:\shared goodies Worms \Pre-Auth - Youth Pavilion - Fire Sprinklers.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date °j 2/1
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 7,000.00 plus est. shipping costs of $ to pay for or purchase
Exterior Repairs for PD Evidence Building
This purchase or expenditure is being made because:
Repairs for East Side Exterior of PD Evidence Building- tuckpointing; brick relaying,
caulking and waterproofing
Vendor selected for this purchase: Evans Presferred Exterior
❑x Bids or written quotes were taken on this purchase, as follows:
Evans Preferred Exterior - hourly rate of $54.00
Schooner - hourly rate of $70.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
414-22-8800-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully s mitted,
(Signature Head or Designee)
(Project Code)
$ />U,oO)
ID 1,74) .r./i. /al[ c /WA'
Date (Signure Finance Dept. Review)
Date
K:\shared goodies\forms\Pre-Auth - Evid Bldg - Exterior Repairs.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date t °l l Z// J
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 6,000.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Service call for boilers 1 & 2; rebuild pump & motor repair for Five Sullivan Brothers
Convention Center
Vendor selected for this purchase: WBC Mechanical
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Emergency repair
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EGeneral Fund n Road Use Tax n Sewer n Sanitation
❑ Bonds n Federal/other grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-6860-1373
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ VW' dcr-
�� $ 67yU
/Air.0
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth - WBC Mech Boiler Repair.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date o2.//5
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ 1,600.00 plus est. shipping costs of $ n/a to pay for or purchase
(5) MMPI Evaluations for new recruits
This purchase or expenditure is being made because:
Pre -employment evaluations.
Vendor selected for this purchase: Center for Behavioral Health, PC
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Single Source
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund ❑ Road Use Tax n Sewer n Sanitation
0 Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400-1314
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfull
(Signature Dept. Head or Designee) Date (Si nattkre Finance Dept. Review)
(Project Code)
$ 12,500.00 V.
$ 11,173.42
!� c i5
Date
Sent over 100615.
City Clerk Use Only
Finance Committee
Approval Date «/', z,/( S�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ 7,773.50 plus est. shipping costs of $ n/a to pay for or purchase
(5) Five recruit hiring physicals.
This purchase or expenditure is being made because:
Physicals are required for new hires.
Vendor selected for this purchase: Unity Point Hospital
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
We have a contract with Unity Point for our health physicals.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax u Sewer n Sanitation
x
n
Bonds
nFederal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400-1314
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ 12,500.00 ^V
and the current availabl- balance is $ 147173.42 I/
5'�3 �'
Respect
(Signature De
Sent over 100615.
Head or Designee)
10445 PALL GJ 41-14
Date (Signature Finance Dept. Review)
Date
City Clerk Use Only
Finance Committee
Approval Date 1 2-
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ 7,995.00 plus est. shipping costs of $ 0.00 to pay for or purchase
ESO Suite Subscription (09/01/15-08/31/16).
This purchase or expenditure is being made because:
Annual subscription fee for ESO software used for paperless ambulance reports
and billing.
Vendor selected for this purchase: ESO Solutions, Inc.
❑ Bids or written quotes were taken on this purchase, as follows:
❑x Bids or quotes were not taken on this purchase because:
Single Source Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
❑ Bonds
Road Use Tax n Sewer n Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1410-1520
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 10,000.00v
$ 9,821.00
(Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date
Sent over 100115.
DSO
ESO Solutions, Inc.
9020 N. Capital of Texas Hwy, 11-300
Austin TX 78759
United States
Bill To
Waterloo Fire Rescue
425 E 3rd Street
Waterloo IA 50703
United States
Invoice
Date 10/1/2015
Invoice # ESO-20863
Terms Net 30
Due Date 10/31/2015
End User
Waterloo Fire Rescue
425 E 3rd Street
Waterloo IA 50703
United States
ePCR Software Subscription
9/1/2015
8/31/2016
7,995.00
For questions about ePCR, Fire, or Personnel Management invoices,
please contact Nitasia Dupree at 866-766-9471 x1010. For questions
about HDE, Billing or Dispatch, contact Dania Hernandez at
866-766-9471 x1037.
Please send payments to:
ESO Solutions, Inc.
PO Box 670324
Dallas, TX 75267-0324
Total
$7,995.00
City Clerk Use Only
Finance Committee
Approval Date Z"/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 6,720.84 plus est. shipping costs of $ 0.00 to pay for or purchase
This purchase or expenditure is being made because:
Stryker Performance Pro Ambulance Cot
Vendor selected for this purchase: Stryker
n Bids orwritten quotes were taken on this purchase, as follows:
Single source vendor.
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑x
General Fund
Bonds
Road Use Tax
❑ Sewer ❑ Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
412-12-1410-2117
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 265,000.00 f
and the current available balance is $ 26,Z &107- 24,,,2S/ "
Respectful)
(Signature ept. Head or Designee)
Ll rJ., .riL. /0 is"
na ure Finance Dept.
Review)
(Sig Date
K:\shared goodies\forms\Stryker Pre -Authorization 8-2015.xls (Mar 2010)
stryker
Comprehensive Quotation
Sales Account Manager
ALISON ROOD
alison.rood@stryker.com
Cell: 515-669-8586
Remit to:
P.O. Box 93308
Chicago, IL 60673-3308
End User Shipping Address
1066924
WATERLOO FIRE AND RESCUE
425 E 3RD ST
WATERLOO, IA 50703
Shipping Address
1066924
WATERLOO FIRE AND RESCUE
425 E 3RD ST
WATERLOO, IA 50703
Billing Address
1066924
WATERLOO FIRE AND RESCUE
425 E 3RD ST
WATERLOO, IA 50703
Customer Contact
Ref Number
Date
PO Number
Reference Field
Quote Type
4441311
09/29/2015
QUOTE
Line
Quantity
Item Description
Part #
Unit Price
Extended Price
Item Comments
1.00 1
Performance -PRO 6086000000 $6,720.84
Options
Performance -PRO 6086000000
3 Stage IV Pole PR Option 6500315000
Pocketed Back Rest Pouch 6500130000
Head End Storage Flat 6085035000
Equipment Hook 6500147000
Performance Pro Std Components 6086026000
G-RATED RESTRAINT PACKAGE 6500002030
Trendelenburg 6085031000
Short Hook 6060036017
DOM SHIP (NOT HI, AK, PR, GM) 0054030000
No Runner/HE 02 0054200994
G-Rated Mattress 6506034000
No HE Section 02 Bottle 6506036000
LT Handel Release - Standard 6086029000
1 year parts, labor & travel 7777881660
Domestic Manual 6086600000
3 Yr X-Frame Warranty 7777881673
Dual Wheel Lock 6086602010
PR Cot Retaining Post 6085033000
Non -Power Load Compatible 6086050000
Siderail Option 6086058000
$6,053.88
$289.80
$217.56
$115.92
$43.68
$6,720.84
$6.053.88
$289.80
$217.56
$115.92
$43.68
Note:
I1 Signature:
Product Total
$6,720.84
Freight
$0.00
Tax
$0.00'
Total Inc! Tax & Freight
$6,720.84
Title/Position: Date:
Deal Consummation: This is a quote and not a commitment. This quote is subject to final credit, pricing, and documentation approval. Legal documentation must be signed before
your equipment can be delivered. Documentation will be provided upon completion of our review process and your selection of a payment schedule.
Confidentiality Notice: Recipient will not disclose to any third party the terms of this quote or any other information, including any pricing or discounts, offered to be provided by Stryker
to Recipient in connection with this quote, without Stryker's prior written approval, except as may be requested by law or by lawful order of any applicable government agency.
Terms: Net 30 Days. FOB origin. A copy of Stryker Medical's standard terms and conditions can be obtained by calling Stryker Medical's Customer Service at 1-800-STRYKER.
Cancellation and Return Policy: In the event of damaged or defective shipments, please notify Stryker within 30 days and we will remedy the situation. Cancellation of orders must be
received 30 days prior to the agreed upon delivery date. If the order is cancelled within the 30 day window, a fee of 25% of the total purchase order price and return shipping charges
will apply.
City Clerk Use Only
Finance Committee
Approval Date i `,V17-1/;
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 4,100.00 plus est. shipping costs of $ to pay for or purchase
Installation of one Washington Park limestone sign.
This purchase or expenditure is being made because:
Current sign has been vandalized and needs replacment.
Vendor selected for this purchase: CARL SCHULER MASONRY CONSTRUCTION CO.
n Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Carl Schuler has already installed this style of sign at Furgerson-Fields, Lafayette,
Miller, and Miriam's Parks. In addition to the need for matching existing signs
Carl Schuler is donating the labor for installation.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
Bonds
n
Road Use Tax
Federal/other grants
n
C
Sewer Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4110-1371
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 24,940.00 Y
and the current available balance is
Respectfully submitted,
�Lf�- ,--- /G' s W %? t cvxtJ 7.t u) to-6 /.>
(Signature Dept. F1ead o esignee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre- uthgton Park Sign (Mar 2010)
$ 247682:92 3,718 µ%
City Clerk Use Only
Finance Committee
Approval Date 1 c/, 2/7�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 8,502.00 plus est. shipping costs of $ 681.05 to pay for or purchase
Commercial Food Equipment-- (2) ANETS Fryers, (1) Star 36" Griddle, (1) grease trap
(2) Heated Holding Cabinet, (1) Equipment Stand (2) Work tables (3) Gas Connectors
This purchase or expenditure is being made because:
Staff is installing a commercial kitchen at the arena to produce new & exciting menu
items for hockey games & other special events for increased revenue opportunities.
Vendor selected for this purchase: Martin Brothers Distributing & Wilson Restaurant Supply
Q Bids or written quotes were taken on this purchase, as follows:
Martin Brothers--$3739 (2) Holding Cabinets, (2) Equip Stand, (1) Work Table
Wilson Resturaunt--$4763 (2) Fryers, (1) Griddle, (3) Gas Connections
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
I I General Fund n Road Use Tax 0 Sewer n Sanitation
❑ Bonds 0 Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
4//a - 3 7— L/SC?OJ/77
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
gnature D-pt.
$ /dU00n� ✓
$
/lt /3— ;4,oliAil ,{) /,, ),uiLii.i,q /d ./ .16-
Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms\201' itchen Equipment (Mar2010)
City Clerk Use Only
Finance Committee
Approval Date i�P
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer
$ 21.999.96 plus ext. shipping cost of $ 300.00
Two Kev Pads and thirty six SCR's for Satellite Aeration Blowers
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Not able to start and run Satellite blowers.
Vendor selected for this purchase:
Wesco Distribution
[]Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Wesco Distribution is rep. for these replacement parts. Council approval 9/21/15 two key
pads now obsolete, replaced with Retro Fit key pads. Total cost including freight
$22,299.96.
Prior Committee Actions (Dates): 9/21/2015
Please check the following box(es) as appropriate to describe the funding for this expense:
[] General Fund: []Road Use Tax: []Sewer: []Sanitation:
[]Bonds:
[]Federal/other grants:
DOther(specify):
This expenditure is to be coded to the following budget line -item:
520-14-5200-1521
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is $ 59,000.00
and the current available balance is
Respectfully submitted,
$ 50.573.05 ✓
06�Oh� %'��� 12tl� U1 .� %a-4,-/S
(Signature Dept. Head Or Designee) i Date (Signature Finance Dept. Review) Date
WESCD
DISTRIBUTION°
725 33RD AVE S.W.
CEDAR RAPIDS IA 52404
Quotation
UNLESS THERE ARE DIFFERENT OR ADDITIONAL TERMS AND CONDI1'ICNS CONTAINED IN
A MASTER AGREEMENT THAT MODIFY %%COCO'S STANDARD TERMS. BUYER ABRErri
THA r THIS QUOTE AND ANY RESULTING PURCHASE ORDER WIL BE GOVERNED
BY WEBCO'S TERNS AND CONDITIONS DATED 011107 AVAILABLE AT
HTTP:/MMNV.WESCO.COMRERMS. AND_CONDI TIONS OF_SAL E.PDF, NMICH TERMS ARE
INCORPORATED HEREIN BY REFERENCE. AND MADE PART HEREOF. PLEASE CONTACT
THE SELLER IDENTIFIED ON THIS QUOTE IF YOU REQUIRE A PRINTED COPY.
To:
CITY OF WATERLOO
WASTE WATER
3505 EASTON AVE
WATERLOO IA 501022000
Date: 1j5'-/1•r
Branch: 'it? i0
Project Number: I;>-1 i111
Project Narne
Quoted to.
Date of Your
Inquiry:
I'EVV, I SP'dVtlOW1•:I-,
10/0S/i5
When ordering please refer
to Quotation Number:
Item
Quantity
Catalog Number and Description
Unit Price
7r•I6.SOO
U
E
Total Price
52 2.60
Rate of
Cash
Discount
0.00
Shipping Time
Rooks)
Customer
Delivery
DMe
10/2/.1`
1
2
BEN***RETRO KIT 4
TO RETRO FIT NOW
OBSOLETE BIPCMLCD
CBRF6B-250-480-2R-1A1-
1A2-22A17
SERIAL # 602350-4
2-3 WEEKS ARO TO SHIP
FROM BENSHAW
2,
310
3e.x4x SC i130
N1,s.74
/ V1117.3•
Freiitk-
300, ea
2 2.,291 .%
TOTAL:
5232 6Q0
F.O.B. Polnt of Shipment. The pnces stated in this offer shall unless renewed,
automatically expire fifteen days (15) from the date of this offer.
Per:
City Clerk Use Only
Finance Committee
Glzili5'
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 18.992.82 plus ext. shipping cost of $ 300.00 to pay for or purchase
Two Kev Pads and thirty six SCRs for Satellite Aeration Blowers
This purchase or expenditure is being made because:
Not able to start and run Satellite blowers.
Vendor selected for this purchase:
Wesco Distribution
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Wesco Distribution is rep. for these replacement parts.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: uSewer: ]Sanitation:
Bonds:
(Federal/other grants:
Other(specify):
This expenditure is to be coded to the following budget line -item:
5,0-14-5200-1521
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is $ 59,000.00 ✓
and the current available balance is
Respectfully submitted,
✓
$ 54493 2,-05 56?
(Signature Dept. Head Or Designe ) Date (Signature Finance Dept. Review) Date
WESCO
DISTRIBUTION"
725 33RD AVE S.W.
CEDAR RAPIDS IA 52404
Quotation
UNLESS THERE ARE DIFFERENT OR ADDITIONAL TERMS AND CONDITIONS CONTAINED IN
A MASTER AGREEMENT THAT MODIFY WESCO'8 STANDARD TERMS. BUYER AGREES
THAT THIS QUOTE AND ANY RESULTING PURCHASE ORDER WILL BE GOVERNED
BY WESCO'8 TERMS AND CONDITIONS DATED 011107 AVAILABLE AT
HTTP:MAA NV.WESCO.COMRERMS_AND_CONDRIONS_OF SALE.PDF, WHICH TERMS ARE
INCORPORATED HEREIN BY REFERENCE AND MADE PART HEREOF. PLEASE CONTACT
THE SELLER IDENTIFIED ON THIS QUOTE IF YOU REQUIRE A PRINTED COPY.
T<: CITY OF WATERLOO
408 E. 6TH ST.
WATERLOO IA 50703
Date: 09/09/15
Branch: 5830
Project Number: Q-LH090915
Project Name
Quoted To: JOHN 319-291-4553
Date of Your 09/09/15
Inquiry:
When ordering please refer 738880
to Quotation Number:
item
Quantity
Catalog Number and Description
Unit Price
U/M
Total Price
Rate of
Cash
Discount
Shipping Time
(Weeks)
Customer
Delivery
Date
1
2
BEN***BIPCMLCD
t
1
1112.730
E
2225.46
0.00
10/OR/15
2-4 WEEK LEAD-TIME
4
2
36
BEN***SCR17366
465.760
E
16767.36
0.00
10/08/15
STOCK AT THE FACTORY
i
f
TOTAL:
18992.820
F.O.B. Point of Shipment. The prices stated in this offer shall'unless renewed,
automatically expire fifteen days (15) from the date of this offer.
Per:
19t2,9Z _2;2-
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 5.930.00 plus ext. shipping cost of $ 400.00 to pay for or purchase
Replacement Krohne flow meter for Lagoon effluent.
This purchase or expenditure is being made because:
Current flow meter not giving an accurate flow volume.
Vendor selected for this purchase:
Krohne
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Krohne is rep. for a flow meter. Total cost including freight is $6,330.00
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: Sewer: Sanitation:
Bonds:
nFederallother grants:
Other(specify):
This expenditure is to be coded to the following budget line -item:
520-14-5700-1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which budgeted amount is $ 250,000.00
and the current available balance is $ , 377.54 30;2-
Respectfully submitted,
o ff- S vi W7-- ()./ 1a
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
QUOTATION
Quotation No. 270 - 015764
KROHNE
MIN
Page 3
Date: 07/17/15
Position Item
20
21
Converter housing
Communication
1. Current output
2. Pulse / status outp.
3. Status output
Carrier/LSP
VN044KA044111100101000
QuantityPrice QU
Standard, aluminum
Basic I/O
HART, active / passive
passive
passive
Discount Amount
"Special - See Explanation"*
1 USD 4,557.00
00000
KROHNE-Magnetic inductive
Type
Separate model
Meter size
Connection
Overall dimension
Flange material
Fluid temperature
Housing
Lining
Electrodes
Insulation class of coi
Protection class
Cable (signal)
Cable connection
Threaded connection
Installation instruction
Calibration
E-P ring/set
PED group 1 - gases
CE / NOBO marking
Carrier/LSP
ti0it
VN314NA0460010100003
KROHNE flow converter
Type
flowmeter
OPTIFLUX 4100 W
Primary head OPTIFLUX 4000
DN 400 1 16"
16" ASME B 16.5 150 lb RF
800 mml31.50", excl. gaskets
& rings
Steel ASTM A 105 N
-29...+150 °C I-20...+302° F.
depending on pressure.
Sheet metal
PTFE
St. steel 1.45711316 Ti
fixed electrodes
with 2 electrodes construction
E
IP 66/67 W (NEMA 4X/6) acc. EN 6
10m130ftDS <,
Terminal box die-cast aluminium
1/2" NPT
mufti -language
GKL
Ring no.1
St. steel 1.45711316 Ti
"Special - See Explanation**
1 USD 693.00
IFC 100 W
KROHNE Inc.. 7 Dearto' Road. Raato7y IVAC'9G: Tel 8DC-FLOW".G (978.535-)26=;n MA1, Fax
Lc co-1 Briklixey,k4leto Mier
USD 4,557.00
5z. 3'T , O D
USD 693.00
78-535-'72_ vux.krcare.cor 'norhareri_3
Try- -+ LtpO . o0
(O 33b -60
QUOTATION
Quotation No. 270 - 015764
Position Item
KROHNE
Page 4
Date: 07/17/15
QuantityPrice QU
Wall housing for wallmounting
Empty pipe detection, conductivity
Incl. software PACTWARE
Accuracy +/- 0,3% v MV see TDS
Power supply 100-230 VAC, 50/60 Hz
(85-250 V) - [8 VA]
Threaded connection 4 x 1/2" NPT
Operation manual English
Programming English
Process diagnostic Standard
Gas content, function of electrodes,
temperature.
Converter housing Standard, aluminum
Communication Basic I/O
1. Current output HART, active / passive
2. Pulse / status outp. passive
3. Status output passive
Discount
Carrier/LSP "Special - See Explanation**
The selection of materials associated with the combination of process fluid
properties, operating process and environment is entirely the responsibility of
the user.
Amount
KROHNE Inc.. 7 Deacon Road, Peatocy MA CI9& Tel: 8:0-FLCW%C, (978-535-0:61; in 6W t. Fat: 978-535— 72a www•.kronr+e.coT'^or.?:amenca
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date (i 2'4
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 5,900.00 plus est. shipping costs of $ 25.00 to pay for or purchase
TACTICS Marc 3.0
This purchase or expenditure is being made because:
Replacing current Marc NX system software with TACTICS which is a closed -loop for
field masters that connects masters on the street for up/downloads, simple analysis, etc.
Vendor selected for this purchase: Brown Traffic Products, Inc.
❑ Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Replaces the outdated MARC NX and is compatable with Brown Traffic
controllers and equipment. MARC NX runs only on Windows XP.
Prior Committee Actions (Dates): $5,600 approved on 9/8/2015 - typo - $5,900 neede
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax n Sewer ❑ Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
414-17-7120-2125
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Res.ectfully submitted
$ 60,000.00 /
$ 60,000.00/
J` 724-/ E, OLt, Gr.�[d�w� /)
nature Dept. H: ad or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2015-October-Expenditure Pre -Authorization -Brown Traffic - TACTICS Marc software - 5,900.00.xls (Mar 2010)
Budget Amendment Descriptions for 10/12/2015 Finance Committee Meeting Agenda:
1. Approve the project budget event overtime for the Police Department, funded with $41,000 in
hotel/motel discretionary funds, as submitted by the police department.
2. Approve the budget amendment for the Isle Police Overtime project in the amount of $44,000,
funded by reimbursements from the Isle, as submitted by the police department.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance4ommittee approval required?
YES ''VV NO L
If so, date approved: (Yf `7 ( >�
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 16 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1160 3873
11 pro Isleot
44,000.00
010 11 1160 1114
Overtime
11 pro Isleot
44,000.00
TOTAL
This amendment is being requested because:
To conform with the City's budget line item control policy.
$44,000.00
TOTAL
$44,000.00
Prior Committee Actions (Dates):
Head or De) matr{ ` (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\userslshared goodies \ forms \csbudgetamendregform (Apr 2003)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date (0(' Z-15
Project Name (from page one) Discretionary Hotel Motel Tax Award FY2016
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 1150
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3373 Fed Pass thru for Iowa
3111 Hotel Motel Tax
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
3873 Reimburse for services
3800 Misc. Rev.
EXPENDITURES:
84i
(Each column should only include amounts by fund)
Fund: Di Fund:
1150 1160
41,000.00
Fund: Fund:
Total
41, 000.00
TOTALS $ 41,000.00 $ $ - $ $ 41,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1121 FICA
1122 IPERS
1123 Disability
1131 Health
1114 Overtime
41,000.00
TOTALS $ 41,000.00 $
41,000.00
$ $ 41,000.00
`h�i �8�� l 2�dU262 /U -6 "1 `J
Date / (Signature Finance Dept. Review) Date
Ushered goodies\forms\Project Budget Worksheet14\HotelMoteIFY14 (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Hotel Motel
Director Trelka
$ 41,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
x
CFDA #
B. State Grant Yes
Grant Name
No
x
C. City Match Source of Funding
D. Other Entities Yes
Name
No
Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
Paid by City C�
% Paid by other entity /06 I o.
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
q Z8-1"5
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
Done None
❑x ❑
Yes No
❑ ❑X
❑ ❑X
❑ E
❑ 0
❑ E
❑ 0
❑ El
6. Include a brief description of the project in the space below: (REQUIRED)
The Waterloo Police Department will continue to use these funds to offset overtime incurred for specific community events.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet14\HotelMoteIFY16 (Mar 2010)