The URL can be used to link to this page

Home My WebLink About10/05/2015FINANCE COMMITTEE October 5, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of September 28, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Craig Denver, Facilities Specialist and Katy Moeller, Member Services/Aquatics Specialist Class/Meeting: IPRA 2015-2016 Aquatic CEU Workshop. Destination: Cedar Falls, IA Dates: January 26, 2016 Amount not to exceed: $270.00 2. Inv. Stratton & Inv. Frana Class/Meeting: CPC (Child Protection Center) Conference. Destination: Cedar Rapids, IA Dates: October 8 - 9, 2015 Amount not to exceed: $260.00 3. Authorization for Public Works Department to dispose of retired equipment. 4. Authorization to transfer one (1) used and retired pickup truck to Grout Museum, for daily operations. 5. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $25,950.00 Expenditure: Kitchen hood and installation for Young Arena. Central Garage Amount and Estimated S/H: $6,457.38 Expenditure: Turbocharger - Ambulance 338. Central Garage Amount and Estimated S/H: $2,826.80 Expenditure: Replacement Tires - Fire. Central Garage Page 1 of 179 Amount and Estimated S/H: $3,765.00 Expenditure: Replacement Tires - Fire. Cultural & Arts Amount and Estimated S/H: $3,000.00 Expenditure: Painting of lower portion of River Wall behind Center for the Arts. Fire Amount and Estimated S/H: NTE $20,000 Expenditure: Purchase of new fire hose for Engine 304. Fire Amount and Estimated S/H: $2,618.00 / year enditure: Lease agreement for a new copier for HMRTC. Leisure Services Amount and Estimated S/H: $1,493.60 Expenditure: Broadleaf herbicide for use on turf at golf courses and other City properties. Leisure Services Amount and Estimated S/H: $19,880.53 Expenditure: Restoration and replacement of waterfall and well filling station on #9 pond at Iry Warren golf course. Police Amount and Estimated S/H: $31,548.24 Expenditure- Annual software license enterprise agreement for Police Department computers for Microsoft products: Office Professional, Windows Professional and Core Cal License. Safety Committee Amount and Estimated S/H: $3,200.00 Expenditure: Team building training in conjunction with Safety / Wellness Fair - October 13-15, 2015. Traffic Operations Amount and Estimated S/H: NTE $4,000.00 Expenditure: (150) 14 gauge 1.75" x 12' and (25) 12 gauge 2" x 12' steel Telespar posts. BUDGET LINE ITEMS TO BE AMENDED 6. Approve the project budget amendment for the Airport IDOT Air Service Development grant, funded with $28,000 from IDOT and a 20% matching contribution of $7,000 from the Airport, as submitted by the Airport. BIT d S PAYMENT 7. October 5, 2015. Page 2 of 179 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 3 of 179 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Inv. Stratton & Inv. A. Frana FINANCE DEPT. LINE ITEM USED FY _2016_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 3(/�573-^ 9- Copy- De.artment NAME OF CLASS / MEETING: CPC (Child Protection Center)Conference DEPARTURE DATE: October 8th, 2015 PURPOSE OF TRAVEL: Sgt. Devine is requesting authorization to send Investigators Frana and Stratton to the CPC Conference in Cedar Rapids, Iowa. The following topics will be covered; Pediatric Aquatic Abuse and Death investigations, Investigating unexplained Child Deaths and Severe injuries. This will include various types of abuse that occur in the bathtub such as neglect will be covered along with sexual assault, cold weather punishment, scalding and homicidal drowning to include methods used to recognize drowning homicides that are staged as accidental deaths. Inv. Stratton is assigned to the Crime Lab and Inv. Frana is assigned to the Investigations unit and both of them work on these types of investigations. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: DATE: September 28th, 2015 DESTINATION Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: October 8th thru 9th, 2015 Return Date: October 9th, 2015 x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $.00 LODGING $60.00 MEALS $ 200.00 REGISTRATION $.00 MILEAGE/FUEL TOTAL FOR ALL: $ 260.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 130.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO RZ\.AVit t- I APPROVE THIS TRAVEL REQUEST EN DE A T HEAD MAYOR - VOID e(s/is DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 1/® 37 , (o) i3ci'(J FYa4Ji(i BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance Co. - De•artment NAME(S) AND POSITION(S): Craig Denner Facilities Specialist Katy Moeller Member Services/Aquatics Specialist DATE: September 22, 2014 NAME OF CLASS / MEETING: IPRA 2015-2016 Aquatic CEU Workshop DEPARTURE DATE: January 25, 2016 DESTINATION: Cedar Falls, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: January 26, 2016 RETURN DATE: January 25, 2016 PURPOSE OF TRAVEL/TRAINING: To earn the CEU credit needed to maintain Certified Pool Operator. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: Cedar Valley SportsPlex, Waterloo, IA ESTIMATE OF COST: LODGING TAXI MEALS PARKING $270.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 270.00 BUDGET LINE ITEM: 010-37-4200-1346 YES NO YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ 135.00 PER PERS ON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST ; • MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 • IowAa> PARRS AND RECREATION ASSOCIATION 2015 — 2016 Aquatic CEU Workshop Registration Form Two simple ways to register: 1) Mail a copy of this form, with payment to: Iowa Parks and Recreation Association 1534 Penrose Street Grinnell, IA 50112-1203 Fax: 641 — 236 — 6779 2) Save time with a click! Register securely on-line Register multiple people on-line www.iapra.org Fee: $135.00 Non -Iowa Parks and Recreation Association Member $110.00 Iowa Parks and Recreation Association Member i Mail Payment Options (please check one) Check Invoice — P.O. # VISA MasterCard Credit card # Discover Exp: Name as it appears on credit card: 3 Digit Security Code Billing address of credit card: City, State, Zip Code of credit card: Please print all information clearly (one form per person; form can be duplicated) Participant's Name: k'-fhKYN. Motile IL Participant's Position/Title: Atmakic5 IMtAbtic. SP.ltieiceS S�cil-f;Si Participant's Business/Agency 1 CCa@r, VA IIey c_crop,..'SPltex Participant's Mailing Address: S00 JGFFIt1oi41 S'+ .etf Participant's City: VIIi}e000 State: (A Zip: 50'1•i Participants Work Phone: (5(4 ) 2A1.01fig' FAX: ( ) �".....i Contact Person E-mail: ICii.+h al y.. M pc ile it. 1A wa f ano • i it.ORq Please li the workshop you will be attending: J Thursday, October 1 (AM) West Des Moines Hilton Garden Inn 515-223-0571 Monday, October 12 Burlington Pzazz-Fun City 866-792-9948 Monday, November 16 Cedar Rapids Best Western Longbranch 319-377-6386 Monday, December 7 Davenport Best Western Steeplegate 563-386-6900 NEWT! _ #5 Monday, January 11 Dubuque Best Western Midway #6 Monday, January 25 Cedar Falls Clarion Inn University Plaza #7 Monday, February 8 Sioux City Holiday Inn -Downtown _ #8 Monday, February 29 Des Moines Quality Inn & Suites #9 Monday, March 21 Iowa City Clarion Hotel Highlander Thursday, March 31 (AM)Council Bluffs Mid America Center Monday, April 18 Monday, May 2 Monday, June 20 Monday, August 1 Clear Lake Cedar Rapids Fort Dodge Ames 563-557-8000 319-277-2230 712-277-9400 515-282-5251 319-35-2000 Best Western Holiday Lodge 641-357-5253 Best Western Longbranch Starlight Village Quality Inn & Suites 319-377-6386 515-573-7177 515-232-9260 IOWA PARKS AND RECREATION ASSOCIATION 2015 - 2016 AQUATIC WORKSHOPS CONTINUING EDUCATION UNIT Healthy swimming fast facts courtesy of Centers for Disease Control (CDC): • There are 10.4 million residential and 309,000 public swimming pools in the United States. • 12.1% of routine pool inspections during 2008 lead to serious health and safety violations resulting in immediate closure. • 10.7% of routine pool inspections identified pool disinfectant level violations. • Cryptosporidium (Crypto) is extremely chlorine -tolerant parasite that can survive in a properly chlorinated pool for 3'/2 to 10 %. days. • 1 in 5 American adults do not know swimming while ill with diarrhea can heavily contaminate pools and spas thereby infecting other swimmers. • More than 60% of fatal drownings of 0 to 4 year olds occur in swimming pools. Staying on the cusp of advances in our field is vital to the operation of aquatic facilities. Recognizing this fact, IPRA is dedicated to providing fourteen half -day workshops which address both updated information in addition to your individual questions and concerns. This workshop will break each of these issues down and find methods for avoiding, then resolving, issues and concerns at your facility. This year's workshops focus on: ➢ Recordkeeping - learn what is required now and in the not -too -distant future. ➢ Don't be a dumper - learn time given rules to save money by properly balancing chemicals to protect your facility and swimmer. ➢ Iowa Department of Public Health Inspections Push Points - learn what to be on the look -out before your IDPH inspector arrives. Discussion of hot items from the past summer! ➢ Don't let your pool or spa get closed! - learn the ins and outs of code rules and regulations to keep your facility running safely and in top form. ➢ Getting your outdoor facility ready for summer 2016 * Disclaimer - IPRA reserves the right to adjust focus topics based upon timely field changes. Workshops are based on meeting the needs of the participants. The format is extremely flexible and focuses on "real problems in the real world". Participants are encouraged to come with questions for our knowledgeable staff to answer. Each workshop will be lead by experts in the swimming pool and spa industry. Our teaching staff includes professionals with up-to-date education in state-of-the-art technology, extensive experience in construction of new and refurbished facilities as well as hands-on experience in all facets of pool operation. Their broad background and ability to relate to class members' questions combine for an outstanding educational experience. In addition to being an excellent source of information, this workshop has been approved by the Iowa Department of Public Health for 2.5 hours of continuing education in accordance with part 641-12.11(2) of the Iowa Health Code which requires all Certified Pool Operators to receive an average of at least two hours of CEU's per year in a five year period concurrent with the individual's CPO certification. This CEU Workshop does not update your Certified Pool Operator license as issued by the National Swimming Pool and Spa Foundation. CLASS START TIME: The workshop will begin at 1:00 pm and end at 4:00 pm. Exceptions are: Thursday, October 1 in West Des Moines class and Thursday, March 31 class which both start at 8:00 am. The fee is $135.00 for Non-IPRA members and $110.00 for IPRA members. For questions, call (641) 236-3917 or e-mail cshutts@pcpartner.net. For a complete listing of when an aquatic workshop will be held in your area as well as how to register for the workshop, please flip to the other side. IOWA!!' 2015 — 2016 Aquatic CEU Workshop Registration Form Two simple ways to register: 1) Mail a copy of this form, with payment to: Iowa Parks and Recreation Association 1534 Penrose Street Grinnell, IA 50112-1203 Fax: 641 — 236 — 6779 2) Save time with a click! Register securely on-line Register multiple people on-line www.iapra.org Fee: $135.00 Non -Iowa Parks and Recreation Association Member $110.00 Iowa Parks and Recreation Association Member j Mail Payment Options (please check one) Check Invoice — P.O. # VISA MasterCard Credit card # Discover Exp: / Name as it appears on credit card: 3 Digit Security Code Billing address of credit card: City, State, Zip Code of credit card: Please print all information clearly (one form per person; form can be duplicated) Participant's Name: (KAlt', a=u a Participant's Position/Title: rivii..mrs SPcuaLlsr Participant's Business/Agency Participant's Mailing Address: Participant's City: 140.rERtc0 Cm, or. WaTERtw-CL54RIJRLLE7 SPERtSPtEX 3a) 314FE,Ks a S1 Z. T Participant's Work Phone: (315 ) z9! -o!l05 Contact Person E-mail: Crtiiq. dtnnt.@wq};,r)np Please N the workshop you will be attending: Thursday, October 1 (AM) West Des Moines Monday, October 12 Monday, November 16 Monday, December 7 Burlington Cedar Rapids Davenport NEW!! _ #5 Monday, January 11 Dubuque X #6 Monday, January 25 Cedar Falls #7 Monday, February 8 Sioux City #8 Monday, February 29 Des Moines #9 Monday, March 21 Iowa City #10 Thursday, March 31 (AM)Council Bluffs #11 Monday, April 18 #12 Monday, May 2 #13 Monday, June 20 #14 Monday, August 1 Clear Lake Cedar Rapids Fort Dodge Ames State: 2A Zip: 5Oilli FAX: d i/A Hilton Garden Inn Pzazz-Fun City Best Western Longbranch Best Western Steeplegate Best Western Midway Clarion Inn University Plaza Holiday Inn -Downtown Quality Inn & Suites Clarion Hotel Highlander Mid America Center Best Western Holiday Lodge Best Western Longbranch Starlight Village Quality Inn & Suites 515-223-0571 866-792-9948 319-377-6386 563-386-6900 563-557-8000 319-277-2230 712-277-9400 515-282-5251 319-35-2000 641-357-5253 319-377-6386 515-573-7177 515-232-9260 CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: October 5, 2015 Prepared: September 25, 2015 Dept. Head Signature`i .-.-8'-' # of Attachments: SUBJECT: Equipment Disposal Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Request authorization to dispose of retired equipment Expenditure Required: None Source of Funds: NA Policy Issue: NA Alternative: NA Background Information: Request authorization to dispose of retired vehicles and equipment that have been or are scheduled to be replaced through this year's vehicle acquisition process. Disposition process will vary between sealed bid and on-line auction. Vehicle Number Make Model Condition 111131 Ford Crown Vic Poor / Corrosion/ Transmission 111095 Ford Crown Vic Poor / Mechanical 111143 Ford Crown Vic Poor / Mechanical 111142 Ford Crown Vic Poor / Mechanical 111092 Ford Crown Vic Poor / Mechanical 111091 Ford Crown Vic Poor / Mechanical / Engine 111154 Ford Crown Vic Poor / Mechanical 111113 Ford Crown Vic Poor / Mechanical 111903 Ford Crown Vic Poor / Mechanical / Transmission 192B01 Chevrolet K10 Poor / Mechanical/ Corrosion CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: October 5, 2015 Prepared: September 25, 2015 Dept. Head Signature:"--L' # of Attachments: SUBJECT: Transfer of Required Equipment Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Request consideration by Finance Committee to approve request by Grout museum for one (1) used and retired pickup truck for daily operations. Expenditure Required: None Source of Funds: NA Policy Issue: NA Alternative: NA Background Information: The Grout Museum has requested consideration for one (1) retired pickup truck be transferred to the museum to support their daily operations. Recommend, if approved by Committee, that one 2004 Ford Ranger support their request. Budget Amendment Descriptions for 10/5/2015 Finance Committee Meeting Agenda: 1. Approve the project budget amendment for the Airport IDOT Air Service Development grant, funded with $28,000 from the IDOT and a 20% matching contribution of $7,000 from the airport as, submitted by the airport. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date °/5/1� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 6,457.38 plus est. shipping costs of $ 0.00 to pay for or purchase Turbocharger - Ambulance 338 This purchase or expenditure is being made because: Turbo blown out - not repairable Vendor selected for this purchase: Bill Colwell Ford n Bids or written quotes were taken on this purchase, as follows: Bill Colwell Ford - $6457.38 Don's Truck Sales - $7448.27 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer 1 Sanitation ❑ Bonds n Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1411-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfullymitted, $ 26,250.00 4/ $ a(P/7 `-- 7 - z./-/ s- 7/ /)I,.JJA_ Cdze.gite/L K:\shared goodies\forms\Central Garage - Fire - 388 Turbo Replacement - Sep 2015.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date (°// 5 / ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,826.80 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement Tires - Fire This purchase or expenditure is being made because: Tires worn out - 12R22.5XDN2 Vendor selected for this purchase: Bauer Bilt ❑X Bids or written quotes were taken on this purchase, as follows: Bauer Bilt - Waterloo, IA - $565.36 each (meets State Bid Pricing) Blacks Tire - Ottumwa, IA - $565.36 each (meets State Bid Pricing) I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 12,000.00 ✓ $ /0,W 11 Respectf II submitted, r. �. ?-3o -/c 71-1,. /, dLC� l.(keivbut.) 930-/6-- K:\shared goodies\forms\Central Garage - Fire Replacement Tires - Bauer Bilt - September 2015.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date to/5/ % 1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 3,765.00 plus est. shipping costs of $ 0.00 Replacement Tires - Fire Department to expend to pay for or purchase This purchase or expenditure is being made because: Tires worn out - 455-55R22.5 Vendor selected for this purchase: Bauer Bilt ❑X Bids or written quotes were taken on this purchase, as follows: Bauer Bilt - Waterloo, IA - $941.25 each (meets State Bid Pricing) Blacks Tire - Ottumwa, IA - $941.25 each (meets State Bid Pricing) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer n Sanitation ❑ Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 12,000.00 I/ 4 30 rILAi /.). - 2 T� /s K:\shared goodies\forms\Central Garage - Fire Replacement Tires - 455-55R22.5 - Bauer Bilt - September 2015.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 3,000.00 plus est. shipping costs of $ N/A to pay for or purchase painting of lower portion of River Wall behind Center for the Arts This purchase or expenditure is being made because: Currently the wall is unsightly with blocks of gray paint covering grafitti tags. The wall would be painted to match the opposite side and so future patches would blend in. Vendor selected for this purchase: Verbraken's Painting ❑x Bids or written quotes were taken on this purchase, as follows: Verbraken's Painting: $3,000 (includes grafitti removal) Michael Painting: $2,587 (does not include removal of grafitti from aggregate) Personified Painting: $6,840 (plus $180/hr for grafitti removal) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer n Sanitation ❑X Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Capital Improvement 412-26-4205-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ctfu ly fitted, 9 iZ9Ir5- 2/7'.e ems- 22t- s-A/' ea ;-- $ 3876-6779- 1a e, U D� $ 3e,(.76,1? Date (Signa ure Finance Dept. Review) Date K:\shared goodies\forms\finance request river wall.xls (Mar 2010) VERBRAKEN'S "NEJ u r PAINTING & WALLCOVERING 934 Lisa Drive Waterloo, IA 50701 (319) 233-0279 FAX (319) 233-5870 Email VerbPtg@aol.com "Member PDCA! The Professional Difference!" BID BY FAX/E-MAIL TO: Waterloo Center for The Arts ATT: Kent Shankle DATE: September 28, 2015 PHONE: (319) 291-4490 EMAIL: kent.shankle@waterloo-ia.org RE: River Wall Painting 1.) Material and labor to apply one coat primer and one coat finish to lower half of river wall located behind Center for the Arts. Bid Amount: $2,500.00 Two Thousand Five Hundred Dollars. 2.) Material and labor to sand blast approximately 10'x10' section of paint from aggregate wall along river. Bid Amount: $500.00 Five Hundred Dollars. All work done according to PDCA Industry Standards Please sign to accept quote Date Please sign and FAX (319) 233-5870 back to accept Quote Jason Verbraken-Estimator Verbraken's Newlook Painting & Wall Covering Co. Our company is family owned and operated, a member of the Painting & Decorating Contractors of America, Waterloo Chamber of Commerce, and is a licensed, insured and bonded company! FYI REPLY URGENT KENT SHANKLE From: MPC <mpdco@qwestoffice.net> Sent: Tuesday, September 22, 2015 2:04 PM To: KENT SHANKLE Subject: river wall painting Kent, Labor and material to paint approx 420 Inft of retaining wall up to exposed ag panels would be $2587.00. Thanks, Jim Hein Michael Painting 1008 Jefferson St Waterloo IA 50702 MPDCO(a�QwestOffice.net 319-232-3755 IJfC. 326 W 17th St. Waterloo, IA 50702 Waterloo Center for the Arts 225 Commercial St. Waterloo. IA 50702 Estimate DATE ESTIMATE # 9/16/2015 5247 PROJECT Riverwall DESCRIPTION QTY COST TOTAL Bid is to power wash concrete river wall to remove dirt/debris. Apply blockfiller and one coat of Duration to match opposite side of river wall. Alt bid to remove paintigraftiti at 4-7 locations work to be done at $180/hour if sandblasting needed. Sales Tax 6,840.00 0.00 7.00% 6,840.00 0.00 0.00 Estimate is valid for 30 days from the above date. If bid is accepted. please sign, date and return. TOTAL $6,840.00 Phone # Fax # 319-232-3369 319-232-5870 City Clerk Use Only Finance Committee Approval Date oS%S City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ NTE $20,000.00 plus est. shipping costs of $ TBD to pay for or purchase PURCHASE OF NEW FIRE HOSE FOR ENGINE 304. This purchase or expenditure is being made because: WFR needs to replace outdated non -compliant fire hose as well as equipping new fire apparatus with hose due to lack of existing inventory. Vendor selected for this purchase: Ed M. Feld-$9,000 / Sandry Fire Supply- $11,000 • t;kra1lck Bids or written quotes were taken on this purchase, as follows: BIDS ARE ATTACHED. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 414-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res submitte (Signatur Dept. Head or Designee) Sent over 092415. Sanitation (Project Code) $ 550,000.00 r/ $ 92,275.00 . /.AL- 1 e_,Z11.r, Date (Signature Finance Dept. Review) Date /0.5epy-a0/c-- HOSE BID SHEET 1'/2 inch hose 50 foot length color white 47 1 % inch hose 100 foot length color yellow 2%2 inch hose 50 foot length color white J�C /,,-,e S 5 inch hose 100 foot length, color yellow with Storz quick connector with locks 5 inch hose, 50 ft. length color yellow, with Storz quick connectors w/locks Per length e7 T a -Cy, - .T Estimated Freight Cost 3/i 3a9-7oy( eccir $ 7 per length per length $ 1�' per length $ a 9 , 92 per length Estimated Delivery Date L/et)ee ,4// / s, /O7✓Gv'�:,- , A // S ere/ / /- /7v c:Acv5e 4J,4 ,7 77(z r2 HOSE BID SHEET 1 % inch hose 50 foot length color white 1 % inch hose 100 foot length color yellow 2 1/2 inch hose 50 foot length color white 5 inch hose 100 foot length, color yellow with Storz quick connector with locks 5 inch hose, 50 ft. length color yellow, with Storz quick connectors w/locks Per length Estimated Freight Cost Estimated Delivery Date �i4l Y ��? S��'y Aka / S Pei a'u/ 5-G3 zrz 7% 7‘6.� $ ?/ - per length i'i z per length 3'y /O .e) /v er length 3,y /O /v $ 5 79 9---per length $ 3G9per length � C 5andry Fire Supply 618 6th Street DeWitt, IA 52742 Office: 888-586-2938 Neal Stapelkamp: Sales Cell: 563-212-7766 Quoted To: Waterloo Fire Dept 425 East Third Street Waterloo, Iowa 50703 QUOTATION Quote # Quote Date Good Thru Payment Terms 9/9/2015 9/11/2016 Net 20 days Quantity Item Description Unit Price Amount 1 DP15-800-ARN Key Big 10 Fire Hose 1 1/2" x 50' WHITE "Waterloo Fire" $91.67 1 DP15-800-ECO Key ECO Lightweight Hose 1 1/2" x 50' WHITE "Waterloo Fire" $80.95 1 DP17-800-ARN Key Big 10 Fire Hose 1 3/4" x 100' YELLOW "Waterloo Fire" $214.29 1 DP17-800-ECO Key ECO Lightweight Hose 1 3/4" x 100' YELLOW "Waterloo Fire" $184.52 1 DP25-800-ARN Key Big 10 Fire Hose 2 1/2" x 50' WHITE "Waterloo Fire" $148.21 1 DP25-800-ECO Key ECO Lightweight Hose 2 1/2" x 50' WHITE "Waterloo Fire" $130.36 1 RC50-450-STORZ Key Pro Flow 5" x 100' LDH YELLOW "Waterloo Fire" $579.95 1 RC50-450-STORZ Key Pro Flow 5" x 50' LDH YELLOW "Waterloo Fire" $369.84 All the above Fire Hose carries a 10 year Warranty. All the above Fire Hose comes with a courtsey "Waterloo Fire" Stencil. Freight Not To Exceed $100 Estimated Delivery = 4-6 weeks Subtotal TOTAL HOSE BID SHEET 1 %2 inch hose 50 foot length color white 13/4 inch hose 100 foot length color yellow Z'/2 inch hose 50 foot length color white 5 inch hose 100 foot length, color yellow with Storz quick connector with locks 5 inch hose, 50 ft. length color yellow, with Storz quick connectors w/locks Per length Estimated Freight Cost Estimated Delivery Date bit $ Yd per length /� �a zv`- �/i Fey( per length ly` ,/y '/P' 9't per length !63�� ' A, C.) qio $ 5q9', per length ty°redi 351,?5 $ ..1., I +... per length kSD' wh re,4-a 5- n �t}Q.. C L �a..� i- a.. �- u� 4-e g- l.s fI► C.1'- CITY OF WATERLOO, IOWA WATERLOO FIRE RESCUE 425 East Third Street • Waterloo, IA 50703 • (319) 291-4459 Fax (319) 291-4279 P e 4- GENERAL REQUIREMENTS FOR SUBMISSION OF BIDS All bids must be submitted to the Fire Headquarters in a scaled envelope clear as follows:' "BID PROPOSAL FOR FIRE HOSE" The name of the business submitting the bid must also be clearly marked on the envelope. All bids must meet or exceed minimum specifications as previously defined. Bids that do not meet or exceed the minimum specifications, as determined by the City, shall be rejected. All bid prices, upon submission by bidder, are recognized by the City and vendor to be irrevocable for the minimum of thirty- (30) calendar days from date of bid opening. Sealed bid proposals must he received by 1700 hrs on the day of September I I. 2015. Please submit bids to: Waterloo Fire Rescue 425 East Third Street Waterloo, Iowa 50703 Any bid submitted after the specified time shall be rejected. ACCEPTANCE OF BIOS Standard procedure dictates that the City of Waterloo will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid or part thereof that is either considered not to be responsible or not most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds minimum specifications. The City of Waterloo, Iowa reserves the right to reject any and all bids. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance with the City at the time of purchase. www.ceda rnet.orgifi re CITY WEBSITE: www.eityofwaterlooioiia.corn WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA WATERLOO FIRE RESCUE 425 East Third Street • Waterloo, IA 50703 • (319) 291-4459 fax (319) 291-4279 CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement, without notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. Bid price is valid for one year from the time of the award. If you have any questions, please contact Lieutenant Mike Gibbons, Fire Station #3. Phone: 319-291-4463 SPECIFICATIONS The fire hose to be supplied under this specification shall be a premium quality, lightweight, flexible, double jacket, and abrasion resistant municipal fire hose with current date of manufacture. 1. Standards: Fire hoses shall meet or exceed the performance requirements of NFPA Standard 1961(2013) UL Standard 19 and FM Standard Class #2111(1999) Jackets: Synthetic double -jacket with synthetic, ozone resistant rubber lining. 3. Coating: Hose sizes 1 %z inch, 2y2 inch and 13/4 inch shall be treated with a coating to maximize abrasion resistance and minimize water absorption. 4. Hose: I lose should be made of materials, which are resistant to mold, mildew, chemicals, most oils. and pollutants. Hose should also remain flexible for practical use in temperatures down to -35° F and have UV protections. www.cedarnet, org/fire CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer CITY OF WATERLOO, IOWA WATERLOO FIRE RESCUE 425 East Third Street • Waterloo, IA 50703 • (319) 291-4459 Fax (319) 291-4279 5. Hydrostatic 'rest Hose Size Service Pest Pressure Acceptance Minimum 11/2-inch 400PSI/2750KPA 800PSI/5500KPA 1200PSI/8280KPA 13/4- inch 400PSI/2750KPA 800PSI/55005KPA I200PSI/8280KPA 21/2-inch 400PSI/2750KPA 800PSI/5500KPA I200PSt/8280KPA 5 inch (5 3/8" Bowl Sue) 200 PSI 400 PSI 600 PSI 6. Couplings: 5 inch hose to have Storz type quick connect locking couplers to meet NFPA Standard 1963. 11/2- inch, 13/4-inch, 21/2-inch action couplings will be of hard anodized aluminum with brass expansion rings and EPDM gaskets, 3 rocker lugs with Higby Notch and NI -IT Threads. Note:.1V2-inch hose and 13/a-inch hose will have 11/2-inch couplings Quote the following with above -mentioned standards. 1. 1 %a inch hose, 50 foot length, color white 2. 21/2 inch hose, 50 foot length, color white 3. 5 inch hose, 100 foot length, color yellow with Storz quick connector with locks. 4. 5 inch hose, 50ft. length, color yellow with Storz connection with locks. 5. I 'A inch hose, 100 ft. length, color yellow www.cedarnet.org/fi re CITY WEBSITE: www.eityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity?Alfirmative Action Employer City Clerk Use Only Finance Committee Approval Date (°/5//� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 1,493.60 plus est. shipping costs of $ Department to expend to pay for or purchase Broadleaf herbicide for use on turf at golf courses and other City properties. This purchase or expenditure is being made because: Herbicide is needed to control weeds in turf. Vendor selected for this purchase: D&K Products ❑X Bids or written quotes were taken on this purchase, as follows: D&K Products, Des Moines IA Van Diest Supply, Webster City IA John Deere Landscapes, Cedar Rapids IA ❑ Bids or quotes were not taken on this purchase because: $18.67/gal $20.19/gal NO BID Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n n General Fund Bonds Road Use Tax n Sewer n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1537, 010-37-4120-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) 17,000.00✓ 60,000.00/ L5 376.06,. d7 ✓ 1-&,9&5188 :A,949.72 S7F$G8� r (nature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Mecamine D Purchase.xls (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee ` Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 19,880.53 plus est. shipping costs of $ to pay for or purchase Restoration and replacment of waterfall and well filling station on #9 pond at Iry Warren golf course. This purchase or expenditure is being made because: Existing infrastructure has deteriorated and needs to be replaced. This will compliment, not replace, new fountain installed two years ago. Vendor selected for this purchase: Matthias Landscaping Co. n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Matthias was able to complete engineering and design of new water feature free of charge as long as they are awarded the project. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation ❑X Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-37-4120-2174 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 50,000.00 $ 20,575.91 Respectfully submitted, /2.ci j %%�l Ati,/.�2 vt 93e <�' (Signature Dept. ead or Designee) ate (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth #9 Pond Water Feature.xls (Mar 2010) City Clerk Use Only Finance Committee I Approval Date 075//5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 31,548.24 plus est. shipping costs of $ 0.00 to pay for or purchase Annual software license enterprise agreement for Police Department computers for Microsoft products: Office Professional , Windows Professional, and Core Cal License This purchase or expenditure is being made because: this will be a three agreement with the insight company to update and maintain the microsoft software that is on all the department computers. Vendor selected for this purchase: Insight ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Insight has the State of Iowa bid for Microsoft software, This is the only company that can bid the software package that the department needs for the enterprise agreement. When priced separtely it is more expensive. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ❑ Sewer n Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-11-1100-2106 / 415-11-1100-2106 Police Info System (Fund - Department - Activity - Account Number) (Project Code) 4/4 $ / O O $ 670e✓ in which the budgeted amount is and the current available balance is Respeully submitted, •,4110) ,�( (Sign ture VI - -d or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee �� Approval Date (b/" ' 5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Safety Committee Department to expend $ 3,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase Team Building training in conjuction with Safety / Wellness Fair - October 13 - 15, 2015 This purchase or expenditure is being made because: Facilitator expense to provide 6 classes to approximately 325 attendees Vendor selected for this purchase: T2 Training (HR Connect) ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Recommendation and coordination with City Insurer Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax Sewer Federal/other grants ❑ Other (specify) El This expenditure is to be coded to the following budget line -item: 010-09-8255-1573 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 9 V-is- Sanitation (Project Code) 1 o,000.00✓ '10, 000.60 g �185 v 74 4-(JI 4 Z(-ice K:\shared goodies\forms\Safety Committee - FY 2016 Safety Fair - October 2015.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date t6/6/I S The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ NTE - 4,000.00 plus est. shipping costs of $ to pay for or purchase 150 - 14 Gauge - 1.75" X 12 ft. and 25 - 12 Gauge - 2" X 12' steel Telespar Posts This purchase or expenditure is being made because: Vendor selected for this purchase: IDOT �X Bids or written quotes were taken on this purchase, as follows: IDOT - State Bid NTE - $4,000.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer Federal/other grants ❑ Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 414-17-7120-2125 & 415-17-7120-2125 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) `fIL1t $ 5,000.00 10,000.00 ti $ 2,390.61 ✓ 10,000.00 17 ,r AA.1- &- 3e> Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015-September-Expenditure Pre -Authorization- 150-14 GA and 25 12-GA-steel posts-IDOT-NTE-$4,000.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ Co ittee approval required? YES NO le ` h J If so, dale approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2016 submitted by the WATERLOO REGIONAL AIRPORT Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 291 29 7760 3361 State Grant 29PROADV1$ 28,000.00 291 29 7760 1351 Advertising 29PROADV1¢' 29PROADV1 28,000.00 f 7,000.00 010 29 7700 1319 Other Prof 29PROADV1 f 7,000.00 010 29 7700 1351 Advertising 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 TOTAL $35,000.00 TOTAL $35,000.00 This amendment is being requested because: grant funds were not spent in FY15, IDOT approved an extension of time until 12/31/15 to obligate and spend FY15 IDOT Air Service grant funds. Prior Coninittee ,tions (Dates): NONE +1 • ,"•6,6 (Signature De. or Designee) Date .44 A0®I 1i1.t.ii2iiin (Signature Finance Dept. Review) x 4,L}.- Date Date Posted (Finance Dept.) K:Wsers\shared goodies\forms Air Service FY75.xls (Apr 2003) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date )4//1'J The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 25,950.00 plus est. shipping costs of $ to pay for or purchase of kitchen hood and installation for Young Arena This purchase or expenditure is being made because: Vendor selected for this purchase: Beals Sheet Metal X Bids or written quotes were taken on this purchase, as follows: Beals Sheet Metal - $25,950.00 Young Plumbing & Heating - $ 42,695.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund nBonds Road Use Tax Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 11e;2 -37- ` vv —, r71 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Restfully su ii'ted, A. .d c c'-;?5 /s (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ $ K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Amended Finance Committee Agenda Items Finance Committee Meeting Monday, October 5, 2015 Delete Delete Item from Pre Authorization to Expend over $1,000.00. Fire Amount and Estimated S/H: $2, 618.00 / year Expenture: Lease agreement for a new copier for HMRTC.