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Home My WebLink About09/21/2015FINANCE COMMITTEE September 21, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of September 14, 2015. NEW BUSINESS TRAVEL REQUESTS 1. David Zellhoefer, City Attorney Class/Meeting: Iowa Ipague of Cities 2015 Conference Destination: Cedar Rapids, IA Dates:September 23-25, Amount not to exceed: $195.00 2015 2. Wendy Drinovslky and Ruth Muller (WPD civilian employees) Class/Meeting: Laserfiche (Empower) Conference Destination: Long Beach, CA Dates: January 11-15, 2016 Amount not to exceed: $3,646.00 3. Joel Shepard and Todd Henrich - Building Maintenance Class/Meeting: 2015 National Electric Code Update Class Destination: Waterloo Center for the Arts Dates: October 28, 2015 Amount not to exceed: $240.00 4. Barry Stratton, Property Safety Inspector Class/Meeting: 2012 Fire Inspector 1 Exam Destination: Coralville, IA Dates: October 22, 2015 Amount not to exceed: $194.00 (Alt. Dates 10/27, 10/28 or 10/30) 5. Steve Hostetler, Permit Writer Class/Meeting: Residential Building Inspector Destination: Coralville, IA Dates: October 22, 2015 Amount not to exceed: $168.00 (Alt. Dates 10/27, 10/28 or 10/30) Page 1 of 77 6. Jorge Rojas, Performance Artist Class/Meeting: Vertigo Performance Aft Series Destination: Waterloo Center for the Arts (From Salt Lake City, UT) Dates: October 9, 2015 Amount not to exceed: $150.00 7. Sara Bill, Performance Artist Class/Meeting: Vertigo Performance Art Series Destination: Waterloo Center for the Arts (from Austin, TX) Dates: October 15, 2015 Amount not to exceed: $200.00 8. Shannon Cochran, Performance Artist Class/Meeting: Vertigo Performance Art Series Destination: Waterloo Center for the Arts (from Toronto, Canada) Dates: October 23, 2015 Amount not to exceed: $150.00 9. Mark Boesen, Manager of Rehabilitation Services, Matt Chesmore and Jon Martin, Rehabilitation/Relocation Specialists Class/Meeting: IAHO Fall Conference Destination: Cedar Falls, IA Dates: September 30, Amount not to exceed: $900.00 October 1-2, 2015 10. Pre -Authorizations to Expend over $1,000.00 Airport Amount and Estimated S/H: $2,500.00 Expenditure: Staff is requesting the approval to perform terminal carpet cleaning services throughout the entire airline passenger terminal building. Building Maintenance Amount and Estimated S/H: $3,023.66 Expenditure: Roof top unit and 5 ton AC unit. Central Garage Amount and Estimated S/H: $2,857.78 Expenditure: Alternator / Regulator - Fire 302. Central Garage Amount and Estimated S/H: $1,390.00 Expenditure: NFPA structural ladder inspection. Code Enforcement Amount and Estimated S/H: $1,319.67 Expenditure: On -board Annual Contract Service for three vehicles from November 2015 to October 2016. Fire Amount and Estimated S/H: $2,154.40 Expenditure: Repair and re -certify 12-Lead Cardiac Monitor. Page 2 of 77 Fire Amount and Estimated S/H: $1,255.50 Expenditure: Fire codes on line from 103115-103116. Leisure Services Amount and Estimated S/H: $50,000.00 Expenditure: Funding for operations at Fairview Cemetery. Police Amount and Estimated S/H: $7,060.00 + $40 S/H Expenditure- (7) Seven Taser X26P tasers and holsters. Police Amount and Estimated S/H: $6,397.00 Expenditure: Renewal of SNS V center server foundation and Vsphere agreement. Police Amount and Estimated S/H: $2,485.00 + $15 S/H Expenditure: Meraki wireless access point, power controls, and 3 year license. Sewer Department Amount and Estimated S/H: $33,300.00 Expenditure: Purchase and installation of a Reznor Direct Fired Makeup Air Unit for Easton RAS building. Sewer Department Amount and Estimated S/H: $8,546.00 + $250 S/H Expenditure: Stator and Rotor for Digester #1 Mesophilic feed pump. Sewer Department Amount and Estimated S/H: $39,509.00 + $700 S/H Expenditure: HOMA replacement pump for a Satellite Raw wastewater pump. Sewer Department Amount and Estimated S/H: $18,992.82 + $300 S/H Expenditure: Two (2) key pads and thirty six (36) SCR's for satellite aeration blowers. BUDGET LINE ITEMS TO BE AMENDED 11. Approve the project budget for the Alcohol Incentive Grant funded with a grant from the Governor's Traffic Safety Bureau in the amount of $55,000, as submitted by the Police Department. BIT J S PAYMENT 12. September 21, 2015. ADJOURNMENT Page 3 of 77 Suzy Schares, CMC City Clerk/Human Resource Director Page 4 of 77 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY I'06' BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY vim? 32- 1346, 7e'06F' 277e--' q1 <7-JS Copy - Department NAME(S) AND POSITION(S): Mark Boesen, Manager of Rehabilitation Services, Matt Chesmore and Jon Martin, Rehabilitation/Relocation Specialists DATE: 9/15/2015 NAME OF CLASS / MEETING: IAHO Fall Conference DEPARTURE DATE: September 30, October 1-2, 2015 PURPOSE OF TRAVELITRAINING: Fall conference classes DESTINATION: Cedar Falls, IA DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: same DATE(S) OF MEETING: same WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 0 LODGING 0 0 MEALS 0 900.00 REGISTRATION 0 0 MILEAGE/FUEL 0 TOTAL FOR ALL: $ 900.00 I BELIEVE THIS TRIP AND IS NECESSARY CITY OF DEPARTMENT HEAD 9/15/2015 224-32-5850-1346 BUDGET LINE ITEM: BG14H 0001 TAXI X GRANT REIMBURSABLE PARKING YES AIRFARE MISC/TOLLS YES POSE HE DATE J:\NANCY-G\travel\Mark,Jon,Matt IAHO 9-15-2015.docx NO X REQUIRED CERTIFICATION NO TOTAL: $ 300.00 PER PERSON 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE AS19 fOCe-Cr 'AlAe/( 7C•rr- -fir n 11111, IAHO Waterloo Community Development Attn: Mark Boesen 620 Mulberry Street Waterloo, IA 50703 Jon Martin Community Development 620 Mulberry St Waterloo, IA 50703 IAHO FALL CONFERENCE CERTIFICATION & RECERTIFICATION September 30, October 1 & 2, 2015 THE DETAILS: Reservations should be made with Tracy Schmidt, Hawkeye Community College Center for Community Services, 5330 Nordic Dr, Cedar Falls, IA 50613, or call Tracy at 319-296-4005. Pre -registration is required and all registrations must be accompanied by a check or money order. Send to address above with name, social security number, organization and phone. All classes will be held at Hawkeye Community College Business & Community Education Center, 5330 Nordic Dr., Cedar Falls, IA 50613 If you are not a member, please join our association. Contact Mark Boesen at Waterloo Community Development, 620 Mulberry Street, Waterloo, IA 50703 or call 319-291- 4429 for information. The IAHO website address is: www.iaho.org Circle all courses being taken. COURSES: ridges Out of Poverty Heating, Ventilation and Air Conditioning Heating, Ventilation and Air Conditioning, cont. COST FOR CONFERENCE: Bridges Out of Poverty Heating, Ventilation and Air Conditioning Certification & Re -certification Name: Organization: r (' ry LA-P144 Business Address Phone: September 30, 2015 October 1, 2015 October 2, 2015 8:30 am — 4:00 pm 8:30 am — 4:30 pm 8:30am-12pm $150.00 — IAHO Members $200.00 — Non Members $150.00 — IAHO Members $200.00 — Non -Members , S.S. # 55 36c) 60 Mom. (13e, 'lot) E-mail Address: J' r7 .r /Flat.-t-rreN Vi0 O •— (ram cr .i Waterloo Community Development Attn: Mark Boesen 620 Mulberry Street Waterloo, IA 50703 Matt Chesrnore Community Development Mulberry St. waterloo, IA 50703 IAHO FALL CONFERENCE CERTIFICATION & RECERTIFICATION September 30, October 1 & 2, 2015 THE DETAILS: Reservations should be made with Tracy Schmidt, Hawkeye Community College Center for Community Services, 5330 Nordic Dr, Cedar Falls, IA 50613, or call Tracy at 319-296-4005. Pre -registration is required and all registrations must be accompanied by a check or money order. Send to address above with name, social security number, organization and phone. All classes will be held at Hawkeye Community College Business & Community Education Center, 5330 Nordic Dr., Cedar Falls, IA 50613 If you are not a member, please join our association. Contact Mark Boesen at Waterloo Community Development, 620 Mulberry Street, Waterloo, IA 50703 or call319-291- 4429 for information. The IAHO website address is: www.iaho.org Circle all courses being taken. COURSES: Bridges Out of Poverty Heating, Ventilation and Air Conditioning Heating, Ventilation and Air Conditioning, cont. COST FOR CONFERENC Bridges Out of Poverty Heating, Ventilation and Air Conditioning Certification & Re -certification Name: M�F> �',�cs..w,.2 September 30, 2015 October 1, 2015 October 2, 2015 8:30 am - 4:00 pm 8:30 am - 4:30 pm 8:30am-12pm $150.00 - IAHO Members $200.00 - Non Members $150.00 - IAHO Members $200.00 - Non -Members , S.S. # -/d2- v8- /7.K& Organization: k1 � e-lac Cos.-...�., J�f << Je /I.e./COW% a04. 4- Business Address t020 MCA e..►ry <54- tJ,).cr.lw TA- 5u7a3 Phone:.3/9- a9/- 4'y2? E-mail Address: //4,.* r'%cs-��-r e. ^,� Waterloo Community Development Attn: Mark Boesen 620 Mulberry Street Waterloo, IA 50703 Mark Boesen Community Development 620 Mulberry St. Waterloo, IA 50703 IAHO FALL CONFERENCE CERTIFICATION & RECERTIFICATION September 30, October 1 & 2, 2015 THE DETAILS: Reservations should be made with Tracy Schmidt, Hawkeye Community College Center for Community Services, 5330 Nordic Dr, Cedar Falls, IA 50613, or call Tracy at 319-296-4005. Pre -registration is required and all registrations must be accompanied by a check or money order. Send to address above with name, social security number, organization and phone. All classes will be held at Hawkeye Community College Business & Community Education Center, 5330 Nordic Dr., Cedar Falls, IA 50613 If you are not a member, please join our association. Contact Mark Boesen at Waterloo Community Development, 620 Mulberry Street, Waterloo, IA 50703 or cal1319-291- 4' 'formation. The IAHO website address is: www.iaho.org Circle all courses being taken. C Bridges Out of Poverty Heating, Ventilation and Air Conditioning Heating, Ventilation and Air Conditioning, cont. COST FOR CONFERENCE: Bridges Out of Poverty Heating, Ventilation and Air Conditioning Certification & Re -certification Name: / ' k.ek E.SE4/ Organization: September 30, 2015 October 1, 2015 October 2, 2015 8:30 am — 4:00 pm 8:30am-4:30pm 8:30am-12pm $150.00 — IAHO Members $200.00 — Non Members $150.00 — IAHO Members $200.00 — Non -Members , S.S. # ei A%ce-e ,/cc lit)/ 7-67ZGOC) Ca/11.ytcc .77/. E ✓� Lar�svf��T Business Address 6z 0 /?/u L a E,c fr' eE�T ),4 67eS 763 Phone: 0/9- z9i- 414'z9 E-mail Address: /%a's'4lbesei-t GOct-,&,—/co ict, at• . IAHO FALL CONFERENCE Wednesday September 30, 2015 8:00 — 8:30 8:30 — 12:00 12:00 — 1:00 1:00 — 4:00 Registration Class Lunch** Class Ten minute breaks will be offered each hour. BRIDGES OUT OF POVERTY Jim Ott aha Process, Inc. Jim Ott is from Dubuque and is a school psychologist, who has served preschool to 121 grade students in Eastern Iowa for the past 25 years. For the past 5 years Jim has been a certified trainer for A Framework for Understanding Poverty and Bridges out of Poverty. Jim has been presenting the Framework material to multiple schools in the Eastern Iowa area. He is very active in his home community of Dubuque, promoting the Bridges out of poverty concepts. Bridges Out of Poverty workshop provides both the social service provider and the community member key lessons in dealing with individuals from poverty. Topics include increasing awareness of the differences in economic cultures and how those differences affect opportunities for success. This workshop is based on the book Bridges Out of Poverty: Strategies for Professionals and Communities, a collaboration between Ruby K. Payne, Phillip DeVol, and Terie Dreussi Smith. Phil's experience includes developing school based, substance abuse prevention, intervention and student assistance programs, and Terie is an experienced educator and prevention coordinator. This workshop is designed for audiences of employers, community organizations, law enforcement, counselors, health care and social service providers. Thursday October 1, 2015 8:00 — 8:30 8:30 — 12:00 12:00 — 1:00 1:00 — 4:30 Registration Class Lunch** Class Ten minute breaks will be offered each hour. HEATING, VENTILATION and AIR CONDITIONING * (Certification &Recertification) Chris Chirafisi American Home Inspectors Training Institute (AHIT) Chris Chirafisi has served as an instructor with AHIT for the last 8 years. AHIT home inspector courses teach you how to conduct a thorough examination from the moment you pull up the driveway to writing up the report. Chris is a AHIT Graduate (2001) that has built and managed 2 home inspection companies and who has performed over 3000 inspections. He is a licensed home inspector in Wisconsin, Florida & Kentucky and a State licensed code inspector in WI since 2006. In addition Chris is a former HUD Inspector and a BPI Certified Energy Auditor. AHIT's home inspection training schools are designed to help everyone from a beginner to top flight experienced professionals. This course will provide an overview of general topics, heating systems and air conditioning systems, concepts, terminology, slides on installation problems and basic knowledge of what you are looking for on inspections. Discussions will focus on types of materials & equipment and how they operate properly. Friday, October 2, 2015 8:30 — 10:15 10:15 — 10:30 10:30 — 12:00 Class Break Class HEATING, VENTILATION and AIR CONDITIONING * (Certification & recertification) *All IAHO members must recertify in all the basic courses in order to maintain their status as a Certified Housing Inspector with IAHO. You must recertify every three years in each module to maintain your IAHO status. **Lunch is provided. Any special dietary needs must be requested with this registration to Hawkeye Community College. IAHO CONFERENCE LOCATION Cedar Falls Campus — Hawkeye Community College Hotel/Motel Accommodations The Isle Casino & Hotel 1-800-The Isle Comfort Suites Hilton Garden AmericInn Super 8 Wyngate 7402 Nordic Dr. 319/273-9999 7213 Nordic Dr. 319/266-6611 5818 Nordic Dr. 319/277-6166 7515 Nordic Dr. 319/266-6988 1614 Technology 319/277-2400 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Shannon Cochran —Performance Artist NAME OF CLASS / MEETING: Vertigo Performance Art Series DEPARTURE DATE: Thursday, October 22, 2015 RETURN DATE: Saturday, October 24, 2015 FINANCE DEPT. STAFF LINE ITEM USED W61 FYQlb BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST ONLY 535E s7 DATE __�%G� Original - Clerk/Finance Copy - Department DATE: September 15, 2015 DESTINATION: Waterloo Center for the Arts DEPARTURE POINT �'� �'e^t' ai IF NOT WATERLOO: Toronto, Canada DATE(S) OF MEETING: Friday, October 23, 2015 PURPOSE OF TRAVEL/TRAINING: Shannon Cochran will be participating as guest artist in the Vertigo Performance Art Series to be held at the Waterloo Center for the Arts. They will also be providing assistance in workshops at the University of Northern Iowa. Vertigo is long standing collaboration between the Waterloo Center for the Arts and the University of Northern Iowa Department of Art. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X COST $ YES NO X (paid by UN/ CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: TAXI BUDGET�i LINE ITEM: Oa7(, rfasrf $150.00 LODGING ✓ _24,sr.& vS6 GRANT REIMBURSABLE MEALS PARKING YES NO REGISTRATION AIRFARE tits REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 150.00 TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMEN1HEAD DATE K:\Shared Goodies \Fouiis\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE K:\Shared Goodies\Forms\Travel Request Bolin January 2010 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sarah Hill —Performance Artist FINANCE DEPT. STAFF ONLY LINE ITEM USED O/v .4b cf l4,<— /2 cr4& FY 70/6" BUDGETED EXPENDED YTD THIS REQUEST 00 n" LEFT AFTER THIS REQUEST :55_ U S 1 DATE Original - Clerk/Finance /.3 7g/irJ Copy - Department NAME OF CLASS / MEETING: Vertigo Performance Art Series DEPARTURE DATE: DATE: September 15, 2015 Wednesday, October 14, 2015 RETURN DATE: Saturday, October 16, 2015 PURPOSE OF TRAVEL/TRAINING: Sarah Hill will be participating as guest artist in the Vertigo Performance Art Series to be held at the Waterloo Center for the Arts. They will also be providing assistance in workshops at the University of Northern Iowa. Vertigo is long standing collaboration between the Waterloo Center for the Arts and the University of Northern Iowa Department of Art. DESTINATION: Waterloo Center for the Arts DEPARTURE POINT ',t- FfiCsT?'./, re-' IF NOT WATERLOO: DATE(S) OF MEETING: Friday, October 15, 2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X COST $ YES NO CITY VEHICLE PRIVATE VEHICLE X (paid by UNI) AIRFARE DEPARTING FROM: ESTIMATE OF COST: $200.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 200.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: g/V .074, 9,765736 GRANT REIMBURSABLESS YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENECIAL TO THE CITY OF WATERLOO EPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST CI //VIC DATE DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Jorge Rojas —Performance Artist NAME OF CLASS / MEETING: Vertigo Performance Art Series LINE ITEM USED FY.Zi/ d9BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST '7D W s'd / 6 ,- -17 SUS DATE Original - Clerk/Finance Co.y - Department DATE: September 15, 2015 DEPARTURE DATE: RETURN DATE: Friday, October 8, 2015 Saturday, October 10, 2015 PURPOSE OF TRAVEL/TRAINING: Jorge Rojas will be participating as guest artist in the Vertigo Performance Art Series to be held at the Waterloo Center for the Arts. They will also be providing assistance in workshops at the University of Northern Iowa. Vertigo is long standing collaboration between the Waterloo Center for the Arts and the University of Northern Iowa Department of Art. DESTINATION: Waterloo Center for the Arts DEPARTURE POINT F rya Lei<Z GT/, GC>`t�r/f IF NOT WATERLOO: DATE(S) OF MEETING: Friday, October 9, 2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X COST $ YES NO CITY VEHICLE X (paid by UNI) AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $150.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 150.00 TAXI PARKING AIRFARE MSC/TOLLS YES NO f.4( - YES NO TOTAL: $ BUDGET LINE ITEM: O/O ak VA6 /5V.0 GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO -k._c‘L/g// DEPARTMENT HEAD 9% DATEIS/i( K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Steve Hostetler— Permit Writer NAME OF CLASS / MEETING: Residential Building Inspector DEPARTURE DATE: 10/22/2015 DATE: 9/14/2015 FINANCE DEPT. LINE ITEM USED FY 0,16 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 0/0 RA 57OU (366 1. , 7e;<, Copy - bepartment DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO PURPOSE OF TRAVEL/TRAINING Job description certification RETURN DATE: 10/22/2015 DATE(S) OF MEETING: 10/22/2015 (10/27 or 10/28 or 10/30 if this date is unavailable) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE x COST $ YES NO AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 168.00 (exam) REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 168.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 168.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF 11 1 TERLOO DEPARTMENT HEAD -�_) DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Barry Stratton, Property Safety Inspector NAME OF CLASS / MEETING: 2012 Fire Inspector 1 Exam DEPARTURE DATE: 10/22/2015 FINANCE DEPT. LINE ITEM USED FY AlAte, BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY /,� /,4sb 3365' 16- r..J/5 /S Copy - Department DATE: 9/14/2015 DESTINATION Coralville, Iowa DEPARTURE POINT IF NOT WATERLOO PURPOSE OF TRAVEL/TRAINING Job description certification RETURN DATE: 10/22/2015 DATE(S) OF MEETING: 10/22/2015 (10/27 or 10/28 or 10/30 if this date is unavailable) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE AIRFARE x COST $ YES NO PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING MEALS 194.00 (exam) REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 194.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 X GRANT REIMBURSABLE YES NO YES NO REQUIRED CERTIFICATION TOTAL: $ 194.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD / DA E K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST ck DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Joel Shepard — Bldg Maintenance Todd Henrich — Bldg Maintenance NAME OF CLASS / MEETING: 2015 National Electric Code Update Class DEPARTURE DATE: October 28, 2015 PURPOSE OF TRAVEL/TRAINING Required Electrical CEU's DATE: 9/11/2015 FINANCE DEPT. LINE ITEM USED FY 2Ullo BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original-Clerk/Finance STAFF ONLY / aoo .� ,i:v /AO /.S£ld 3.So Copy - be.artment DESTINATION Waterloo Center for the Arts DEPARTURE POINT IF NOT WATERLOO RETURN DATE: October 28, 2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE DATE(S) OF MEETING: October 28, 2015 COST $ YES NO AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 120.00 each REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 240.00 TAXI PARKING AIRFARE MISC/TOLLS 010-22-8800-1346 Todd BUDGET LINE ITEM: 010-22-6860-1346 Joel X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST gizA DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Wendy Drinovsky/Ruth Muller (WPD civilian employees) NAME OF CLASS / MEETING: Laserfiche (Empower)Conference DATE FINANCE DEPT. LINE ITEM USED FY _2016_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance September 4t", 2015 STAFF ONLY 010-11-1100-1346 010-11-1105-1346 �5«Gal u -- e,( (¢ t) /0(.2 0 fie 3y - Copy - Department DEPARTURE DATE: 1 Return Date: January 10th, 2016 DESTINATION Long Beach, California DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: January 15tt', 2016 January 11th thru 15tt', 2016 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to send Wendy Drinvosky and Ruth Muller to Laserfiche (2015) EmpowerConference in Long Beach, California. Laserfiche is the operating system that is used by the Waterloo Police Department and the City of Waterloo for electronic document management. This conference will provide the latest information in electronic document management. Wendy Drinvosky is the 1T/Records Manager and Ruth Muller is a clerk working in the records division and both work directly with the Laserfiche operating system as the Police Department continues to move toward having paperless document management. We are receiving one free registration from Laserfiche and Advanced Systems is paying for one. The city will have to pay for lodging, meals, baggage fees, flights and metro transportation. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: x COST$ YES NO CITY VEHICLE x AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: $1300.00 LODGING 100.00 Metro trans $546.00 MEALS Rental car $.00 REGISTRATION 1600.00 AIRFARE $.00 MILEAGE/FUEL 100.00 Baggage fee TOTAL FOR ALL: $ 3646.00 BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 1823.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPART M NT HEAD 1-1 DATE 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FYPO/(2 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal- Clerk/Finance FINANCE DEPT. STAFF ONLY LINE ITEM USED t 1) 07 0O62 /3 rssQ // , . SD0 Co.y - De.artment NAME(S) AND POSITION(S): David R. Zellhoefer/City Attorney DATE: September 3, 2015 NAME OF CLASS / MEETING: Iowa League of Cities 2015 Conference DEPARTURE DATE: September23, 2015 PURPOSE OF TRAVEL: To attend scheduled Conference with Iowa League of Cities. DESTINATION Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: Waterloo DATE(S) OF MEETING: RETURN DATE: September 25, 2015 September 23, 24, and 25, 2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ $195.00 YES NO METHOD OF TRAVEL: No CITY VEHICLE AIRFARE X PRIVATE VEHICLE (both) DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: LODGING MEALS $195.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 195.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-01-8600-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 195.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARtMENT HEADv September 3, 2015 I APPROVE THIS TRAVEL REQUEST MAYOR September 111 2015 botttiared Goodies \Worms\'Travel Request _Form January 2010 DATE Iowa League of Cities 2015 Conference Registration Cedar Rapids — ATI N G www.iowaleague.org. September 23-25, 2015 ANNUAL CONFERENCE & EXHIBIT C�� Organization/City ( r ur llZe 1 k. r�C' 1 C r Name (as to appear on name badge) Ci j i— f`1-01 14 / Title -7/s' /yl I L.-c. Street Address City State Zip 3) - ;32 / Phone Email Address 19I am a first-time attendee I am new to city government ❑ Guest Registration - $50 Allows a spouse/significant other and child(ren) to attend non - ticketed conference sessions and gain access to the Exhibit Hall. Registered guests receive access to the Exhibit Hall for Wednes- daynight's Welcome Reception and Thursday morning, a ticket to the Closing Brunch and a complimentary conference bag. Registered guests may also sign-up to golf or participate in the Run/Walk or Bike Tour. Guests cannot be city officials. Guest name (as to appear on name badge) n$85 - Networking Best Ball Tournament (pre -register) Handicap: n535 -Thursday Opening Luncheon $60 -Thursday Banquet & President's Reception IOWA LEAGUE of CITIES Registration Fees The conference fee includes admission to all general ses- sions, workshops and meal functions on the conference agenda. Please contact Shannon Busby at (515) 244-7282 for accessibility or dietary accommodations. Through Aug.20 After Aug. 20 League member ]$195 ❑$250 Non -League member 5320 75365 Requires Pre -Registration n58s - Networking Best Ball Tournament Wednesday, Sept.23 110 a.m. Shotgun Start I Jones Golf Club Handicap: [] Free - Ride CR Bike Tour Wednesday, Sept. 23 110:30 a.m.- noon Bring your bike and helmet I l Free - Annual 5K Run/Walk Thursday, Sept.25 17 a.m. Register before August 21 to receive a shirt. I plan to❑Run ❑Walk T-shirt size OS ❑M:LFTLnXXL Mobile Workshops ❑How Alternative Fuel Vehicles are Changing the Way Cities Get the Job Wednesday, Sept.231 1:30 p.m.- 4:30 p.m. 'The Dramatic Recovery of Cedar Rapids'City Facilities After Historic Flood Thursday, Sept. 24 18 - 11:45 a.m. []Putting Down Roots - A Comprehensive Housing Strategy in Cedar Rapids Thursday, Sept. 24 ( 2: 75 - 3:15 p.m. []Tour of Flood Protection and Greenway Improvements in Cedar Rapids Thursday, Sept. 24 1 3:30 - 4:30 p.m. Total amount enclosed $ ' 1 S Euch nnerrdee must fill out a separate form. Registration will not be processed with- out payment. All cancellations must be received in writing by Sept. 1. Cancellations after Sept. 1 are subject to a 550 administration fee. No refunds after Sept. 14. No refunds will be made to no-shows.Credit card payment available only online. Mail form & payment to: Iowa League of Cities, 500 SW 7th 5t, Suite 101, Des Moines, IA 50309 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committe t Approval Date /Z\/ !s The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 2,500.00 plus est. shipping costs of $ N/A to pay for or purchase Staff is requesting the approval to perform terminal carpet cleaning services throughout the entire airline passenger terminal building. This purchase or expenditure is being made because: It has been 2+ years since the terminal carpet has been cleaned. This carpet, which is showing its age, should be cleaned twice per year. Vendor selected for this purchase: Stanley Steemer, Inc. of Northeast, IA Bids or written quotes were taken on this purchase, as follows: Staff received four (4) quotes for terminal carpet cleaning services as follows: 1). Stanley Steemer or Waterloo at $2,500 2). ServiceMASTER by Harris at $3,236 3). DryChem of NE Iowa at $3,850; and, 4). Mr. Carpet of Waterloo, IA at $6,116.82. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation nBonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in whic the budgeted amount is th ; current available balance is ,1 Gully Att...4 =• (Signature D • r Designee) (Project Code) $ 110,773.00 $ enuo-49- 6v7(� a `� m ielt Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\09 14 2015 Carpet Cleaning Services - Stanley Steemer (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,857.78 plus est. shipping costs of $ 0.00 to pay for or purchase Alternator / Regulator - Fire 302 City Clerk Use Only Finance Committee Approval Date 9/21/i This purchase or expenditure is being made because: Inoperative Vendor selected for this purchase: Automotive Service Solutions nBids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Emergency repair to expedite getting truck back in service Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer n Sanitation Bonds Ti Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 66, 000.00 r/ $ ✓ K:\shared goodies\forms\Central Garage - Fire Engine 302 Alternator & Regulator - Sep 2015.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1,390.00 plus est. shipping costs of $ 0.00 to pay for or purchase NFPA structural ladder inspection City Clerk Use Only Finance Committee Approval Date /ZV� This purchase or expenditure is being made because: NDI Testing on aerial devices Vendor selected for this purchase: CFS Inspections nBids or written quotes were taken on this purchase, as follows: CFS - $695 each X 2 = $1390 UL - $1040 each X 2 = $2080 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation Bonds ri Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, f ii �1 $ 66,000.00 ✓ $ 5lf av0'�� 7/j1..,�I.�GG� / %.�.�e ut. K:\shared goodies\forms\Central Garage - Fire - Aerial NDI Inspections - Sep 2015.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Code Enforcement Department to expend $ 1,319.67 plus ext. shipping cost of $ 0.00 to pay for or purchase On -board Annual Contract Service for three vehicles from November 2015 to October 2016 This purchase or expenditure is being made because: On -board Annual contract service ends October 2015 Vendor selected for this purchase: On -board Communications X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: The current rep. On -board Communications is providing the gps units and internet application tracking information. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: nSanitation: 1 Bonds: 1 Federal/other grants. Other(specify): This expenditure is to be coded to the following budget line -item: 575-15-5125-1341 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, Zei (Signature Dept. Head Or Designee) 1 Date (Project Code) c=7 $ 0.00 .T f ((/ $ 0.00 (dvio t, '7(6 -/i (Signature Finance Dept. Review) Date •board Dallas, l X 75230 COMMUtHICAIIONs 12720 I lillcresl Road BILL TO ('ity or Waterloo Public Works Department Mark Rice 625 Glenwood Street Waterloo, IA 50702 ()TY 3 P.O. NUMBER Cust. Part # S.O No. OBC Part # p-Ann439.89.. [ t31111' 11 ) ('ily of Wni. 111ni I'III4Il W,,i I tet dI'11111JII 'lark Ricc 1,>j (IICiIIVnnd .` I10.1 Walrriuu, IA ii/0„) Description 11n1irnited animal digital plan uttering 12 months of service fit'. the prepaid cost of I 1 months olservice. 143 112 3390 143 1123391 143 112 3392 Annual Renewal: November 2015 - October 2016 Out -of -slate sale, exempt tiom sales lax Phone # Fax # 214-346-0300 214-346-0361 19'V2111s VIA Pri ;e Ea 439.89 0.00'' Invoice INVOICE- # ( ; Terms Special Srvc Mo November Amount. 1,119 671 0.00 Tota I $1,319.67 Balance Due $1,319.67 City Clerk Use Only Finance Committee Approval Date 4/24 < City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR $ 2,154.40 plus est. shipping costs of $ None Repair and re -certify 12-Lead Cardiac Monitor. Department to expend to pay for or purchase This purchase or expenditure is being made because: Current monitor needs to be repaired and re -certified. Vendor selected for this purchase: Zoll Medical Corporation ❑ Bids or written quotes were taken on this purchase, as follows: l x l Bids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1410-1551 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is c Respe4tfu (Signature Dept. H or D Date (Signature Finance Dept. Review) Date (Project Code) $ 138,000.00 ✓ $ -421t,025.71 /4/9:29 Sent over 091415. ZOLL. ZOLL Medical Corporation World Wide Headquarters 269 Mill Road, Chelmsford, MA 01824 Phone: (800) 348-9011, Fax: (978) 421-0022 Repair Estimate Page 1 of 1 Service Request Num Date 372210 9/9/15 Customer Number Customer Name 5222 WATERLOO FIRE & RESCUE DEPT Contact Barb McBride (Medical Supervisor) Email barb.m cbride@waterloo-ia.org Product No. Phone# 319-291-4460 610-2231411-01 AR14F008727 Please confirm ELL TO and SHIP TO addresses to ensure proper routing of this device, BILL TO: SHIP TO: WATERLOO FIRE & RESCUE DEPT 425 EAST THIRD STREET WATERLOO, IA-50703 WATERLOO FIRE & RESCUE DEPT 425 EAST THIRD STREET WATERLOO, IA-50703 Please Note: To proceed with the repair, ZOLL requires a purchase order or an authorized approval. If we do not receive a response within 10 days from our initial attempt to contact you, the device will be returned unrepaired, uncertified, and identified as "Not for Clinical Use". Your account will be invoiced for a Minimum Service Charge plus Shipping and Handling. Trx Type SVC SPARE PARTS SVC SPARE PARTS — SVC SPARE PARTS SVC SPARE PARTS SVC SPARE PARTS Item Number Description 1027-000002 FRONT ENCLOSURE, X SERIES 405649 LABOR RECERT-X SERIES FRT PCA. BP OEM, (MODG. CALIBRATED) LABOR RECERTIFICATION - X SERIES SHIPPING & HANDLING UOM Qty Unit Price EA 1 $858.00 EA 1 $1,569.50 HR 2 $150.00 $255.00 EA 1 $30.00 EA Total $0.00 51,569.50 $300.00 $255.00 $30.00 Total $2,154.50 Approval Date City Clerk Use Only Finance Committee a/21/i5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 1,255.50 plus est. shipping costs of $ None to pay for or purchase Fire Codes on line from 103115-103116. This purchase or expenditure is being made because: Annual update on JFCSS All Access. Subscription is from 10/31/15 to 10/31/16. Vendor selected for this purchase: NFPA-NFCSS SUBSCRIPTION PROCESSING ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ri Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 3,000.00 '✓ $ 3,000.00 ✓ Ccgc (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Sent over 091415. BILL TO: NATIONAL FIRE CODES; SUBSCRIPTION SERVICE ALL ACCESS I.D. Number: 2854487 RENEWAL NOTICE Subscription Expires On: 10/31/15 Notice: 6499927X 1..11-01.1-11111.1.h.1i1111.11-11.1111'11111"1111111-111.1 PATTRELOAR WATERLOO FIRE RESCUE 425E 3RD ST WATERLOO, IA 50703-3511 1. FORMAT: Amount Due ❑ Keep my current NFCSS All Access -1 yr $1,255.50 Please call 1-800-344-3555 with any questions Access to codes online requires an active subscription. `2. SELECT ONE: ❑ Check enclosed payable to NFPA (US funds from US Bank) ❑ Charge my: ❑ MasterCard' ❑ VISA' ❑ American Express' ❑ Discover' CARD NUMBER EXP DATE Return this portion with payment. Thanks! 3. PROVIDE THE FOLLOWING: E-mail: oat.treloar@waterloo-ia.org Phone Number: 3192914459 4. VERIFY BELOW: Records show this as your NFPA shipping address: (Make necessary changes on back of form.) ID# 2854487 PAT TRELOAR WATERLOO FIRE RESCUE 425E THIRD ST WATERLOO IA 50703 E-mail: pat.treloar@waterloo-ia.org O I have updated my information on the back. Detach here and return form with payment. #1 City Clerk Use Only Finance Committee Approval Date cV Z' I i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 50,000.00 plus est. shipping costs of $ to pay for or purchase funding for operations at Fairview Cemetery. This purchase or expenditure is being made because: The cemetery is not able to pay their expenses. The number of burials has decreased, causing their revenue to decrease. Vendor selected for this purchase: Fairview Cemetery n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: The City subsidizes the current cemetery operations as an alternative to operating the cemetery directly. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax 0 Sewer n Sanitation ❑ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-4405-1393 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 94/ (Signature Dept. Head esignee) Date (Signture Finance Dept. Review) Date (Project Code) $ 50,000.00 ✓ $ 50,000.00 K:\shared goodies\forms\Fairview Pre Auth.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date I/uit 5' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,397.00 plus est. shipping costs of $ 0.00 to pay for or purchase renewal of SNS V center server foundation and Vsphere agreement This purchase or expenditure is being made because: this is a renewal of software for virtualization of servers for the Police Department computer network Vendor selected for this purchase: ACES n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: ACES is thesupport provider and hardware of the computer network for the Police Department Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current available balance is ittted, 4// //f %11,,a _ 6)./ LCe2 es g ee) Date (Signature Finance Dept. Review) Date (Project Code) (y23006f K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) in which the budgeted amount is and the current available balance is spectfullbmitted, /L/K) (49.teZiii) '14, (Signature Dept. i �r Designee) Date (Signature Finance Dept. Review) Date City Clerk Use Only Finance Committees Y Approval Date 2-t4 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,485.00 plus est. shipping costs of $ 15.00 to pay for or purchase Meraki wireless access point, power controls, anf 3 year license This purchase or expenditure is being made because: this is secure wireless access point throughout the different property rooms in the property building to be able to scan property in every room Vendor selected for this purchase: ACES ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: ACES is the support provider and hardware of the computer network for the Police Department Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax n Sewer Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415-11-1100-2106 Sanitation (Fund - Department - Activity - Account Number) (Project Code) $ /(03,,Q0c) $ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date / 21 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 7,060.00 plus est. shipping costs of $ 40.00 (7) seven Taser X26P Tasers and holsters to pay for or purchase This purchase or expenditure is being made because: replace older broken Tasers Vendor selected for this purchase: Ed Roehr Safety Products n Bids or written quotes were taken on this purchase, as follows: ▪ Bids or quotes were not taken on this purchase because: Ed Roehr Safety is the propietary vendor for Taser International in our region Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer n Sanitation ❑x Bonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-11-1100-2128 & 414-11-1100-2128 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfull bmitted, (Signature Dept. H -ad • Designee) q(i44 a (Project Code) y3 $ /g gao'� $ 370' (Signatu`re Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date /Lt �, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint $ 3,023.66 plus est. shipping costs of $ Rooftop unit and 5 ton AC unit Department to expend to pay for or purchase This purchase or expenditure is being made because: Rooftop unit and 5 ton AC unit for Police Evidence building Vendor selected for this purchase: Johnstone Supply ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Floor model unit purchased through Johnstone Supply Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund 0 Road Use Tax n Sewer ❑ Sanitation nX Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully su itted, / CJ (Signature Dept. Head or Designee) (Project Code) $ /OO,o/)b $ 3/ — (>//‘ Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee % Approval Date /Wt� City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 8.546.00 plus ext. shipping cost of $ 250.00 to pay for or purchase Stator and Rotor for Digester # 1 Mesophilic feed pump. This purchase or expenditure is being made because: Worn stator and rotor on Moyno pump. Vendor selected for this purchase: MC2, Inc. []Bids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: MC2, Inc. is rep. for this pump. Total cost including freight is $8,796.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: Sewer: Sanitation: Bonds: Federalothergrants: []Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 V and the current available balance is Respectfully submitted, $ 4-64-4r /34 3 /T ,--Lt $" �/ e� , ems ( ) P� �z 99-/c-0 (Signature Dept. Head Or Designee Date (Signature Finance Dept. Review) Date MAINTENANCE From: Roger (irAO) corn Sent: Tuesday, September tm, 201't 1 `11) PM To: MAINTENANCE Subject: RE: moyno replacement parr. Richard The following pricing as requested: Stator -- part number C320HQ $3,208.00 each fi fed `' 5 sr" Rotor -- Part number C72FH1 $533800each E,r"-/i.r!!uf'f""` ,.',u iet,•40er w+l.7 i2iipr d Kr9frt 1 forwardedyourpictures to Mo �and yf,o and t�x>y will be ,cinrling nit a RCA number to rehnn Will Iet you huow. Thank you Rog i •c Roger D. Gellhaus Mc2, Inc. 2320 S. 156th Circle Omaha, NE 68130 phone:402-333-9660 fax.402-333-9663 E-mail: rog@mc2h2o.com From: MAINTENANCE (mailto:MAINT@WATERLOO IA.ORG] Sent: Tuesday, September 08, 2015 1:27 PM To: rog@mc2h2o.com Subject: moyno replacement parts Roger, Please quote me the current prices for the rotor and stator for a mdl. 2F065G1 CDQ 3 SAX, S.N. — MO3085960 NX. 1 believe the part numbers are stator (C320HQ) and the rotor (C72FH1). Thank You for your help Richard Olson Maintenance Foreman City of Waterloo WMS Phone (319)-291-4553 Fax (319)-291-4523 E-mail dick.olson@waterloo-ia.org 1 City Clerk Use Only Finance Committee Approval Date G/u City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 39,509.00 plus ext. shipping cost of $ 700.00 to pay for or purchase HOMA Replacement pump for a Satellite Raw wastewater pump. This purchase or expenditure is being made because: Satellite Raw wastewater pump worn and has been rebuilt seven times. Need a replacemnt pump for maintenance turn -around. Vendor selected for this purchase: Quality Pump & Control [] Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is rep. for this pump. Total cost including freight is $40,209.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: []Road Use Tax: []Sewer: I (Sanitation: []Bonds: []Federallother grants: []Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee (Project Code) $ 250,000.00 ' $ 4 449t17 /' / 3 'f ,CIS 1 /�f� %P�( LIo/t.. f /5--/h1 Date Sig ature Finance Dept. Review) Date Quality Pump & 840 15t hi Street S. h Mason City, 1A 504 ')1 Name / Address Waterloo, City of Waste Water Department 715 Mulberry Street Waterloo, IA 50703-578: Quotation Quote # 7/17/2015 242 P.0, No. Project Item Ce i :;ri1 tun Qty Cost Total Part Rebuild & Replacen+eni Va:ote :'.r h.S11 30h-3t;lt 11.00 0.00 Part Parts to include lrnJdler. holming 8: Sl.mionar. Weir I 22,315.95 22,315,95 Rings, Mechanical Seal,.. G,earhtgs, I'crrriin; .I board. i.ntl Impellei Hub Ball Shop Labor Shop Lbor to rbu Id " 90.00 1,980.00 Part Bake And Dip Stator 495.00 495.00 Freight Freight an parts & motor 675.00 67 �H .q Pump New RSB K 300-3'0) 6=:(>.( •15,450.00 45,450.00 Freight Freight rBD 1).00 0.00 16-18 Weeks D.loery Pump ••. 1 39,509.00 39.509.00 HOMA Replacrme .i i'ni 11qu,.;1 ,1KX I )..,6- t j Freight Freight 1BD 0.00 0.00 16-18 Weeks i)oii'r:n fr� ya 7oo.tl� This pumpwill be:.etupu.enUi:,..ltothel'`11-nr::h. ry sensors ;o no rewiring wit be: nzxssary . M /Q o R, 60 `F Subtotal 4110,424.9a :.r- "2:;• ;-e__4-0 0'k` 0.4"ter '1 Q4-52.1"7 Sales Tax (5.0%) 9;0.00 Total iifF0.42445 - City Clerk Use Only Finance Committee Approval Date a J�/i yi City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 33.300.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Purchase and installation of a Reznor Direct Fired Makeup Air Unit for Easton RAS building. This purchase or expenditure is being made because: Replacement MAU as two of three heat exchargers are bad. Vendor selected for this purchase: Wilson Heating & Air Bids or written quotes were taken on this purchase, as follows Beals Sheet Metal for a total cost of $34,995.00 and Wilson Heating & Air for a total cost of $33,300.00. Recommend Wilson Heating & Air for replacement of MAU. [Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: f1General Fund: Road Use Tax: Sewer: [Sanitation: [Bonds: ❑Federal/other grants: 0Other(specify): This expenditure is to be coded to the following budget line -item: 570-14-570-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) "Yak Date $ 4- 49;-T7 /06; 3S" -i (Signature Finance Dept. Review) • i h_rsdny, July 23, 2015 9:41 PM Michael D. Wilson-WH&Air (319) 234-4430 p 02 WILSON HEATING AND AIR 814 Jefferson St. Waterloo, Iowa 50701 Phone: 319-234-0467 Fax: 319-234-4430 QUOTATION DATE: 7/23/2015 RE: kcplacement make up air unit A.1_.l'N: Kent Quinn Wilson Heating and Air will supply the material and perform the labor to complete the work listed helow. SCOPE OF WORK: Remove existing gas piping, electrical and control wiring from rooftop unit. Remove make up air unit from roof and set onto ground. Install custom curb adaptor on existing roof curb. Install new Rcznor direct fired make up air unit onto curb adapter. Connect as piping to new make up air unit Connect power wiring to new unit. Install new control panel in the building and wire up to new unit. 'lino above quoted. work will be performed at a cost of---$ 33,300.00--- including all taxes and permits. s. Thank you for the opportiini ly to quote this project. Sincerely, Michael D. Wilson Wilson Heating and Air Jul 7 15 06:34a Beals Sheetmetal 3192335644 p.1 Beals Sheet Metal 744 Ansborough Av Waterloo la 50701 Phone 319-233-8224 Fax 319-233-5644 QUOTE INVOICE # [100] DATE: JULY 28, 2015 SALESPERSON JOB PAYMENT TERMS DUE DATE Att. Kent Quinn Replace MUA Unit QTY DESCRIPTION Bid to include the fallowing material and labor. Remove existing make up air unit along with control panel, gas pipe and electric wiring Install new curb adapter to fit new MUA Unit Install new MUA Unit Install new Control Panel and wire to MUA Connect gas piping and electrical to new unit Includes tax and permits UNIT PRICE LINE TOTAL $34,995.00 SALES TAX TOTAL THANK YOU FOR YOUR BUSINESS! City Clerk Use Only Finance Committee Approval Date �t%/15/ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 18,992.82 plus ext. shipping cost of $ 300.00 Two Key Pads and thirty six SCR's for Satellite Aeration Blowers Department to expend to pay for or purchase This purchase or expenditure is being made because: Not able to start and run Satellite blowers. Vendor selected for this purchase: Wesco Distribution []Bids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: Wesco Distribution is rep. for these replacement parts. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: []Road Use Tax: []Sewer: Sanitation: []Bonds: ❑Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1521 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 59,000.00 and the current available balance is Respectfully submitted, r -- ;e4"^ 'Z S 114 (Signature Dept. Head Or Designe ) Date (Signature Finance Dept. Review) Date $ 53-483,00 5-2,L)2 2 V WESCO To: DISTRIBUTION® CITY OF WATERLOO 408 E. 6TH ST. WATERLOO IA 50703 725 33RD AVE S.W. CEDAR RAPIDS IA 52404 Quotation UNLESS THERE ARE DIFFERENT OR ADDITIONAL TERMS AND CONDITIONS CONTAINED IN A MASTER AGREEMENT THAT MODIFY WESCO' S STANDARD TERMS, BUYER AGREES THAT THIS QUOTE AND ANY RESULTING PURCHASE ORDER WILL BE GOVERNED BY WESCO'S TERMS AND CONDITIONS DATED 011107 AVAILABLE AT HTTP:IM W.WESCO.COMA'ERMS_AND_CONDITION$_OF_BALE.PDF, WHICH TERMS ARE INCORPORATED HEREIN BY REFERENCE AND MADE PART HEREOF. PLEASE CONTACT THE SELLER IDENTIFIED ON THIS QUOTE IF YOU REQUIRE A PRINTED COPY. Date: 09/09/15 Branch: 58 30 Project Number: Q-LH09091 5 Project Name Quoted To: JOHN 319-291-9553 Date of Your 09/09/15 Inquiry: When ordering please refer to Quotation Number: 738880 Item Quantity Catalog Number and Description Unit Price UN Total Price Rate of Cash Discount Shipping Time (Weeks) Customer Delivery Dale 1 2 BEN***BIPCMLCD 1112.730 E 2225.46 0.00 10/00/15 2-4 WEEK LEAD-TIME 2 36 BEN***SCR17368 465.760 E 16767.36 0.00 10/08/15 STOCK AT THE FACTORY 810 r_ . NC-4 1 lef F\l TOTAL: 18992.820 F.O.B. Point of Shipment. The prices stated in this offer shall, unless renewed, automatically expire fifteen days (15) from the date of this offer. Per: geo.00 ffe15 /R, Z Budget Amendment Descriptions for 9/21/2015 Finance Committee Meeting Agenda: 1. Approve the project budget for the Alcohol Incentive Grant funded with a grant from the Governor's Traffic Safety Bureau in the amount of $55,000 as submitted by the Police department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Police Grant - Alcohol Incentive Grant Task 48 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3370 School Share Liaison 3373 Fed Pass thru for Iowa Funded with property tax EXPENDITURES: City Clerk Use Only Finance Committee Approval Date /1 y (Each column should only include amounts by fund) Fund: 010- Fund:_010- 11 11 1150 1160 55, 500.00 Bond Fund Total 55,500.00 TOTALS $ 55,500.00 $ $ - $ - $ 55,500.00 1111 Salaries - Regular 1112 Salaries - Part Time 1125 Overtime 1346 Travel Training 1561 Educational Materials 1563 In Car Video Camera 50,000.00 1,000.00 4,500.00 TOTALS $ 55,500.00 $ 50,000.00 1,000.00 4,500.00 $ $ 55,500.00 Vcit .4./Zee, //)"-1_1212.12. -76 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet15\Page 2 TK57 (2) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant - Alcohol Incentive Grant Task 48 City Contract No. Project Manager Project Budget Total Captain Joe Leibold $ 55,500.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes X No Grant Name C. City Match Source of Funding D. Other Entities Yes No Name x % Paid by federal grant Grant Agreement Number % Paid by state grant 100.00% Grant Agreement Number PAP 16-405d-M6OT % Paid by City Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Done None ❑x ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X 6. Include a brief description of the project in the space below: (REQUIRED) This grant will cover directed overtime enforcement, training related travel and 1 in -car video camera. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet15\Traffic TH57 (2) (Mar 2010) GOVERNOR'S TRAFFIC SAFETY BUREAU IOWA DEPARTMENT OF PUBLIC SAFETY CONTRACT NUMBER: ISSUING AGENCY: PROJECT CONTRACTOR: PROJECT BUDGET: AGENCY/LAW/ SOURCE: Impaired Driving Countermeasures Grant, PAP 16-405d-M6OT, Task 48-00-00 DPS/Governor's Traffic Safety Bureau Waterloo Police Department Highway Safety Funded Amount: $55,500.00 National Highway Traffic Safety Administration (NHTSA), Public Law 112-141, Section 405d Submit Reimbursement Claims To: Mick Mulhern, Program Administrator Governor's Traffic Safety Bureau 215 East 7th Street, 3rd Floor Des Moines, IA 50319-0248 Submit Reports To: Mick Mulhern, Program Administrator Governor's Traffic Safety Bureau 215 East 7th Street, 3rd Floor Des Moines, IA 50319-0248 515-725-0148, FAX 515-725-6133 Issue Payment To: Waterloo, City of Police Department 715 Mulberry Street Waterloo, Iowa 50703 Transmit Contract Information To: Captain Joseph Leibold Waterloo Police Department 715 Mulberry Street Waterloo, Iowa 50702 319-291-4383 FAX 319-291-4332 The Contractor agrees to furnish and deliver all products and perform all services set forth in the attached Special Conditions for the consideration stated herein. The rights and obligations of the parties to this contract will be subject to and governed by the Special Conditions and the General Conditions. To the extent that any specifications or other conditions which are made a part of this contract by reference or otherwise conflict, the Special Conditions and the General Conditions will control. To the extent that any inconsistency between the Special Conditions and the General Conditions exists, the Special Conditions will control. When approved, the instrument becomes a contract to accomplish the provisions contained within the Fiscal Year 2016 Highway Safety Plan, Impaired Driving Countermeasures Grant 16-405d-M6OT, Task 48- 00-00, and thereby constitutes an official program with the Governor's Traffic Safety Bureau. This activity meets the requirements of Public Law 112-141 and the requirements set forth in the Governor's Traffic Safety Bureau Procedures Manual, as amended. IN WITNESS THEREOF, the parties hereto have executed this contract on the day and year last specified belo CONTRAC By d� ISSUING By ��r Patrick J. Hoye Bureau C Effective Date: 10/01/15 Date: ' t 'A0 Date: r / 1 Expiration Date: 09/30/16 SPECIAL CONDITIONS Article 1.0 Identification of Parties. This Contract is entered into by and between the Iowa Department of Public Safety/Governor's Traffic Safety Bureau (hereafter referred to as DPS/ GTSB) and the Waterloo Police Department (hereinafter referred to as Contractor). Article 2.0. Statement of Purpose. WHEREAS, the Highway Safety Plan is the tool for developing and improving overall safety capabilities; improving the program management and decision -making capabilities of safety officials; addressing special problems or opportunities; and providing a coordination mechanism for the purpose of reducing traffic -related property damage, personal injury and fatal crashes, and WHEREAS, the DPS/GTSB has been designated to administer the State and Community Highway Safety Programs established under Section 405d of the Moving Ahead for Progress in the 21e4 Century Act, as amended, and WHEREAS, the Contractor has the necessary ability to develop and carry out a portion of that Highway Safety Plan, THEREFORE, the parties hereto do agree as follows: Article 3.0 Area Covered. The Contractor will perform all the work and services required under this Contract in connection with and respecting the following areas: Waterloo, Iowa and otherjurisdiction(s) authorized by a shared enforcement agreement. Article 4.0 Reports and Products. The Contractor will submit the following reports and products: 4.1 A Claim for Reimbursement (HSP-2) form, documentation and, if applicable, an Equipment Accountability Report (HSP-3) form for reimbursement within 90 days of the expense being paid by the Contractor with the exception of the final claim which is due into the DPS/GTSB office no later than November 15, 2016. 4.2 A cumulative final report due November 1, 2016 covering accomplishments of Statement of Work and Services, 4.3 Any reports and products deemed prudent by the Issuing Agency or Contractor. 4.4 A copy of all audit reports within 30 days of completion of said audit. 4.5 Monthly activity reports due the 15th of the following month on forms provided by the DPS/GTSB that quantify project activities as well as total departmental effort. Article 5.0 Designation of Officials. 5.1 DPS/GTSB - The Governor's Representative for Highway Safety and the Director of the Governor's Traffic Safety Bureau are the only persons authorized to execute and approve any changes in terms, conditions, or amounts specified in this Contract. 5.2 Contractor Designee, Chief Daniel Trelka, is designated to approve in writing, on behalf of the Contractor, the HSP-2 Claim for Reimbursement and any negotiated changes in this Contract. Article 6.0 Key Personnel. The Contractor hereby assigns the duties and responsibilities of project administration to Captain Joseph Leibold, representing the Contractor in this agreement. Article 7.0 Time of Performance. The services of the Contractor will commence on or after the effective date stipulated on the signature page and will be completed before or by the expiration date. Article 8.0 Modification of General Conditions. None. Article 9.0 Additional Special Conditions. 9.1 Expense Documentation. The Contractor will document the expenditure of such funds authorized as eligible for reimbursement in accordance with the conditions of this Contract upon submission of the HSP-2 and, for equipment, the HSP-3 as supplied by the DPS/GTSB. 9.2 Policies and Procedures. The Contractor will comply with all policies and procedures contained in the Iowa DPS/GTSB Policies and Procedures Manual, as amended, including appropriate attachments provided by the DPS/GTSB in accordance with Section 405d of the Moving Ahead for Progress in the 21st Century Act, and the Iowa Administrative Code, Section 661, Chapter 20. 9.3 Copyrights. The Federal awarding agency reserves a royalty -free, nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: a. The copyright in any work developed under a grant, sub -grant, or contract under a grant or sub -grant; and b. Any rights of copyright to which a grantee, sub grantee or a contractor purchases ownership with grant support. 9.4 Debarred, Suspended and Ineligible Status. The Contractor certifies that the Contractor and/or any of its subcontractors have not been debarred, suspended or declared ineligible by any agency of the State of Iowa or as defined in the Federal Acquisition Regulation (FAR) 48 C.F.R. Ch.1 Subpart 9.4. The Contractor will immediately notify DPS/GTSB if the Contractor is debarred by the State or placed on the Consolidated List of Debarred, Suspended and Ineligible Contractors by a federal entity. 9.5 Equipment acquired under this agreement for use in highway safety program areas shall be used and kept in operation for highway safety purposes 23 CFR 1200.21. The Contractor will comply with all applicable procurement procedures and will maintain a financial management system that complies with the minimum requirements of 49 CFR 18.20. 9.6 Civil Rights Act - The Contractor will comply with all Federal statutes and implementing regulations relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794) and the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq.; PL 101-336), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970(P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse of alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; The Civil Rights Restoration Act of 1987, which provides that any portion of a state or local entity receiving federal funds will obligate all programs or activities of that entity to comply with these civil rights laws; and, (k) the requirements of any other nondiscrimination statute(s) which may apply. 9.7 Buv America Act - The Contractor will comply with the provisions of the Buy America Act (49 U.S.C. 53230)) which contains the following requirements: Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest; that such materials are not reasonably available and of a satisfactory quality; or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non -domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. 9.8 Political Activity (Hatch Act) - The Contractor will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. As such, the Contractor will not subcontract with any agency to conduct DPS/GTSB contract -related activities. 9.9 Lobbying Restrictions - None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g. "grassroots") lobbying activities, With one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. Article 10.0 Conditions of Payment. 10.1 Maximum Payments. It is expressly understood and agreed the maximum amount to be paid to the Contractor by the DPS/GTSB for any item of work or service will be the amount specified under Article 12.0 subject to Article 11.0 herein. It is further understood and agreed the total of all payments to the Contractor by the DPS/GTSB for all work and services required under this Contract will not exceed $55,500.00 unless modified by written amendment of this Contract as provided in Section 1.0 of the General Conditions. 10.2 HSP-2 Form for Payment. All payments to the Contractor will be subject to the DPS/GTSB's receipt of an HSP-2 and documentation. If claiming equipment, an HSP-3 must also be submitted. The Contractor must perform services and receive merchandise between the effective dates of the contract and pay for expenses prior to submitting the claim for reimbursement. An HSP-2 will be submitted on a form provided by the DPS/GTSB. No payments will be made if required reports are more than two months past due unless approved by the DPS/GTSB Director. 10.3 Receipt of Federal Funds. a. All payments hereunder will be subject to the receipt of federal funds by the DPS/GTSB. The termination, reduction or delay of federal funds to the DPS/GTSB may be reflected by a corresponding modification to the conditions of this Contract. b. Notwithstanding any other provisions of this Contract, if funds anticipated for the continued fulfillment of this Contract are at any time not forthcoming or insufficient, either through failure of the State of Iowa to appropriate funds, discontinuance or material alteration of the program for which funds were provided, the DPS/GTSB will .have the right to terminate this Contract without penalty by giving not less than thirty (30) days written notice documenting the lack of funding, discontinuance or program alteration. Unless otherwise agreed to by the parties, the Contract will become null and void on the last day of the fiscal year for which appropriations were received, except that if an appropriation to cover cost of this Contract becomes available within sixty (60) days subsequent to termination under this clause, the DPS/GTSB agrees to re-enter a Contract with the terminated Contractor under the same provisions, terms and conditions as the original Contract. c. In the event of termination of this Contract due to non -appropriation, the exclusive, sole and complete remedy of Contractor will be payment for services rendered prior to termination. 10.4 Non -Performance Termination. if, through any cause the Contractor shall fail to fulfill in a timely and proper manner its obligation under this contract, or if the Contractor shall violate any of the agreements or stipulations of this contract, the DPS/GTSB shall thereupon have the right to terminate this contract and withhold further payment of any kind by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least thirty (30) days before such date. The DPS/GTSB shall be the sole arbitrator of whether the Contractor or its subcontractor is performing its work in a proper manner with reference to the quality of work performed by the Contractor or its subcontractor under the provisions of this contract. The Contractor and the DPS/GTSB further agree that this contract may be terminated by either party by giving written notice of such termination and specifying the effective date thereof, at least thirty (30) days before such date. 10.5 The Contractor will arrange for an audit to be performed in accordance with OMB Circular A-133 when, as a non-federal entity, the Contractor receives $750,000.00 or more in federal funds. The federal agency, National Highway Traffic Safety Administration, Department of Transportation, passes funds through the Department of Public Safety, Governor's Traffic Safety Bureau. The Catalog of Federal Domestic Assistance (CFDA) number 20.616 applies to Impaired Driving Countermeasures Grants. A copy of the audit report will be submitted to the DPS/GTSB within thirty (30) days after the completion of the audit. Article 11.0 and proper m Statement of Work and Services. The Contractor will perform in a satisfactory anner, as determined by the DPS/GTSB the following work and services: The Contract will be monitored by the National Highway Traffic Safety Administration (NHTSA) and the DPS/GTSB. All records and documents pertaining to the project are subject to auditing and evaluation by those agencies or their designees. 11.2 The Contractor will absorb all costs not contained in this contract. 11.3 The project will be evaluated on all items contained in the Statement of Work and Services and the Budget. 11.4 There will be no change in the Statement of Work and Services or Budget without prior written approval of the DPS/GTSB. 11.5 The Contractor will comply with all requirements contained within the Policies and Procedures Manual of the DPS/GTSB. 11.6 All documents relative to fiscal claims will be maintained in the Contractor's office and will be available for review during regular office hours. 11.7 Staffing plan: a. Officers to conduct 900 hours of directed overtime high -visibility enforcement. 11.8 Contract activities: 11.9 a. Conduct 900 overtime hours of high -visibility traffic enforcement with a maximum effort directed at impaired driving during times and at locations identified as high -risk, including at least two special traffic enforcement projects, one of which will be conducted at night. b. Conduct at least twelve public information/education activities aimed at improving driver safety behaviors to reduce impaired driving. c. Purchase one in -car video camera and utilize for impaired driving -related traffic enforcement. d. Participate in traffic safety training with prior DPS/GTSB approval and submit a trip report within two weeks following any out-of-state travel. All travel reimbursement will be made at State of Iowa approved rates. Key dates: a. By November 15, 2015, and the 15th of each subsequent month through October 15, 2016, submit a monthly report as specified in Article 4.5. b. By September 30, 2016, receive one in -car video camera as specified in Article 11.8(c). c. By November 1, 2016, submit an annual report as specified in Article 4.2. d. By November 15, 2016, submit final claim for reimbursement. 11.10 Objective/performance measures: a. At least 900 hours of overtime enforcement conducted and all overtime and agency traffic enforcement contacts reported showing a sustained effort based on past performance. b. Twelve public information activities conducted and reported. c. One in -car video camera purchased and utilized. d. At least one officer attended DPS/GTSB approved training and a trip report submitted if required. Article 12.0 Project Budget. Highway Safety Funds Personal Services Directed overtime enforcement $50,000.00 Training -related travel $ 1,000.00 Equipment One in -car video camera $ 4,500.00 TOTAL $55,500.00