Loading...
HomeMy WebLinkAbout09/08/2015FINANCE COMMITTEE September 8, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of August 24, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Pat Treloar, Chief of Fire Services and 2 EMS Personnel Class/Meeting: WAVE-ESO-ePCR Destination: Austin, TX Dates: October 15-16, Amount not to exceed: $3,400.00 2015 2. Steve Jordan, Fire Marshal Class/Meeting: 2015 Fire Prevention & Building Safety Education Conference. Destination: Ankeny, IA Dates: October 20-23, Amount not to exceed: $690.92 2015 3. Nancy Gulick, Community Development Coordinator Class/Meeting: Advanced CDBG: Managing an Effective Program and CDBG/HOME Underwriting/Subsidy Layering. Destination: Little Rock, AR Dates: October 26-27, Amount not to exceed: $1,470.00 2015 4. Tim Moyer, Chief Electrical Inspector and Dan Youngblood, Chief Combination Inspector Class/Meeting: 2015 IAEI Iowa Chapter Meeting Destination: Clear Lake, IA Dates: October 15-16, Amount not to exceed: $260.00 2015 5. Director Trelka & Captain Mohlis Class/Meeting: Law Enforcement Leadership Series (LELS) Destination: Cedar Rapids, IA Dates: September 22-23, Amount not to exceed: $250.00 2015 Page 1 of 160 6. Request permission to hold silent auction for selling dog kennels, cat condos, etc. 7. Refund request by Mr. Jay Jefferson of Monetary Movements, LLC, located at 2024 Mulberry Street, in the amount of $111.00 because said property is vacant and had not ufilizrd garbage service during the dine for which they were billed, and which they paid. 8. Pre -Authorizations to Expend over $1,000.00 Airport Amount and Estimated S/H: $3,564.00 Expenditure: Annual fee for hosting Airport website, including all charges needed/requested. Building Maintenance Amount and Estimated S/H: $4,140.00 Expenditure: Dock door. Building Maintenance Amount and Estimated S/H: $24,500.00 Expenditure: Tuckpointing for W. 5th Street Ramp. Central Garage Amount and Estimated S/H: $1,932.96 Expenditure: Rebuild fuel injectors - Fire 333. Fire Amount and Estimated S/H: NTE $1,250.00 Expenditure: One (1) 3.5 HP outboard motor. Fire Amount and Estimated S/H: NTE $24,000.00 Expenditure: (15) Fifteen sets of structural fire fighting gear. Leisure Services Amount and Estimated S/H: NTE $4,000.00 Expenditure: Long sleeve program tee shirts for our pre-school through 6th grade flag football program. Leisure Services Amount and Estimated S/H: $5,076.00 Expenditure: Therma-Stor holding tanks. Leisure Services Amount and Estimated S/H: $18,882.00 Expenditure: Installation labor and materials for waste heat recovery water heaters at Young Arena. Leisure Services Amount and Estimated S/H: $8,993.00 Expenditure: One Tektite winter cab for John Deere 1580 mower. Page 2 of 160 Leisure Services Amount and Estimated S/H: NTE $5,500.00 Expenditure: Replacement of native grasses that have died in the planter on the back side of Regions Bank, next to the dam, and across 4th Street in Paramount Park. Planning Amount and Estimated S/H: $1,620.00 Expenditure: Archaeological assessment for South Waterloo Business Park. Planning Amount and Estimated S/H: $22,000.00 Expenditure: Consulting services to develop the South Waterloo Industrial Park Master Plan. Planning Amount and Estimated S/H: $3,800.00 Expenditure: Environmental services for the South Waterloo Business Park; specifically wetland delineation services. Police Amount and Estimated S/H: $1,688.08 Expenditure: Replacement of work stations/desks in the property evidence offices. Police Amount and Estimated S/H: $16,520.00 Expenditure: Fifty -Six (56) Level III Ceramic Armor Plates for Tactical Vest. Public Works Amount and Estimated S/H: $15,350.00 Expenditure: Replacement fence and gates for yard waste site. Sanitation Amount and Estimated S/H: $1,875.00 Expenditure: DOT Overweight Fine. Sewer Amount and Estimated S/H: $3,052.00 + $70 S/H Expenditure: Replace 8" flame arrester and gasket for Lagoon or Digester complex. Traffic Operations Amount and Estimated S/H: $5,600.00 + $25 S/H Expenditure: TACTICS Marc 3.0. BUDGET LINE ITEMS TO BE AMENDED 9. Approve the project budget for the Police Body Camera Project funded with a grant from the Black Hawk Gaming Association in the amount of $35,000, as submitted by the Police. Page 3 of 160 10. Approve the project budget for the MakerSpace at the Library funded with several grant sources in the total amount of $30,000, as submitted by the Library. 11. Approve the project budget for the FY2016 Federal Violence Against Women grant funded with a grant of $35,113 and the balance of $68,960 funded from the police operations budget, as submitted by the Police Department. 12. Approve the budget amendment to use carryover cash in the Young Arena MidAmerican Energy Rebates project in the amount of $9,352.19. 13. Approve the project budget for the FY2016 Byrne Justice Assistance Grant in the total amount of $211,750 funded by the Federal Department of Justice, as submitted by the Police Department. Bil J S PAYMENT 14. of September 8, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 4 of 160 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2016_ BUDGETED ?' EXPENDED YTD L ` THIS REQUEST LEFT AFTER THIS REQUEST DATE ;:., `% i / Ori,inal - Clerk/Finance Cosy - Department NAME(S) AND POSITION(S): Director Trelka & Captain Mohlis DATE September 15f, 2015 NAME OF CLASS / MEETING: Law Enforcement Leadership Series (LELS) DESTINATION Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 22nd, 2015 Return Date: September 23rdb, 2015 DATE(S) OF MEETING: September 22nd thru 23rd, 2015 PURPOSE OF TRAVEL: Director Trelka is requesting authorization for him and Captain Mohlis to attend Law Enforcement Leadership Series in Cedar Rapids, Iowa. This annual training is presented in conjunction with the Iowa League of Cities annual Conference. This training is designed to prepare both newly appointed police chiefs and current police chiefs to progressively manage law enforcement agencies in the 21st century. Program topics: Responding to Contemporary Challenges -Race and Policing, Body camera panel -policy, implementation and operations, officer safety/ wellness, civil liability and ILEA. A city vehicle will be needed for this travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $.00 LODGING Rental car $.00 MEALS .00 PARKING $250.00 REGISTRATION .00 AIRFARE $.00 MILEAGE/FUEL .00 Baggage fee TOTAL FOR ALL: $ 250.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 125.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MA OR i DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Tim Moyer— Chief Electrical Inspector Dan Youngblood — Chief Combination Inspector NAME OF CLASS / MEETING: 2015 IAEI Iowa Chapter Meeting DEPARTURE DATE: October 15m 2015 FINANCE DEPT. LINE ITEM USED FY.Zrilio BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY and .g;1 6/6)6, r3 (, / e(?U` ,/ ,k- tment Co.y- be DATE: 8-26-2015 DESTINATION Clear Lake, Iowa DEPARTURE POINT IF NOT WATERLOO RETURN DATE: October 16, 2015 PURPOSE OF TRAVEL/TRAINING Iowa Chapter Electrical Inspectors Meeting DATE(S) OF MEETING: October 15 thru October 16, 2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X CITY VEHICLE x COST $ YES NO AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 130.00 each REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 260.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 130.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY,QF WATERLOO DEPARTMENT HEAD DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST M YOR !0/ DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY .%{ 37g50 /346 / V70 `i244- ) g_ h'/ j Cow De••rtment NAME(S) AND POSITION(S): Nancy Gulick, Community Development Coordinator DATE: August 25, 2015 NAME OF CLASS ! MEETING: Advanced CDBG: Managing an Effective Program and CDBG/HOME Underwriting/Subsidy Layering DESTINATION: Little Rock, AR DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 10/22/2015 RETURN DATE: 10/28/2015 DATE(S) OF MEETING: 10/26-27/2015 PURPOSE OF TRAVEL/TRAINING: Attend the above class. I/4c✓tna:J Oki) WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE American Airlines AIRFARE DEPARTING FROM: ESTIMATE OF COST: 350 165 250 LODGING MEALS REGISTRATION MILEAGE/FUEL 280 25 400 TOTAL FOR ALL: $ 1,470 TAXI PARKING AIRFARE MISC/TOLLS PRIVATE VEHICLE Waterloo (airfare from Expedia on 8/25/2015) hX9wi r-)br'w\1� BUDGET LINE ITEM: X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 1,470 PER PERSON I BELIEVE THIS TRIP SERVES A PUBL(C PURPOSE AND IS NECESSARY,AN4 BENEFICIAL TOaTHE CITY OF WATERLOO DEPARTMENT HEAD AUGUST 26, 2015 I APPROVE THIS TRAVEL REQUEST MAYOR (/C///2 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 PATRICK MORRISSEY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 August 25, 2015 TO: FROM: RE: MEMORANDUM Noel Anderson, Community Planning and Development Director Nancy Gulick 'f Travel request This travel request includes $350 for lodging and $280 for taxi. I am planning on staying with someone that lives in Little Rock and that will reduce the lodging request. If I cannot stay with someone else, I will stay at the hotel and the taxi request will be reduced. I included both in the request to cover expenses for the line items when I request reimbursement. The departure date is to include the additional vacation days that I will use. There are no flights leaving Little Rock after the training concludes at 4 pm which explains the return date. J:\NANCY-Memos and correspondence FY2016\Little Rock training 8-25-2015.docx CITY WEBSITE: www.cityofwaterlooiowa.com EQUAL HOUSING OPPORTUNITY WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer National Community Development Association Advanced CDBG: Managing an Effective Program (1-1/2 days) CDBG/HOME Underwriting/Subsidy Layering (% day) October 26-27, 2015 NCDA Region VI Conference Little Rock, AR The National Community Development Association (NCDA) is pleased to announce the delivery of a 1-1/2 day Advanced course on the Community Development Block Grant (CDBG) Program and a 1/2 day course on CDBG/HOME Underwriting/Subsidy Layering. These courses are offered together in a two day block. Advanced CDBG: Managing an Effective Program (Day One: 8:30am-4:30pm; Day Two: 8:30am-Noon) The Advanced course on the Community Development Block Grant (CDBG) Program is for senior staff, new managers and experienced managers who wish to stimulate new ideas. The class will include information and discussion on effective program planning, equitable allocation systems, program implementation challenges, leveraging resources and overall problem solving, The course will be reinforced through in -class exercises. Course participants will receive a training manual, including resource material. Course Agenda Day One: 8:30 am - 4:30 pm • The Big Picture: What are we trying to achieve? oProgram history and overview oNational objectives oCommunity connections • Planning: Making it real oConsolidated Plan/Annual Plan oCitizen participation oConflict of interest oPolitics or community responsiveness? Allocation: Running a fair process oAllocation process oEvaluating proposals — are they eligible and feasible? oManaging caps and deadlines Implementation: Facing difficult issues oSpecial challenges of economic development activities oWorking with partners oCross-cutting regulations oProblem solving - when a great plan doesn't come together Day Two: 8:30 am -12 noon Review of Day One materials Leveraging resources oBuilding program income/thinking as an entrepreneur oStretching the dollar: CDBG as match/Section 108 loans/CD floats oAre you ready for the next new program? Having and tapping program capacity • Communicating about the program oWith HUD: performance measures/technical assistance/monitoring oWith elected officials oWith the community - telling your story, listening to theirs • The big picture revisited Day Two: 12 noon — 4 pm: CDBG/HOME Underwriting/Subsidy Layering This half -day session will focus on the new HOME Underwriting/Subsidy Layering requirements and because HUD is going to be requiring CDBG grantees to establish CDBG underwriting policies/guidelines, how the HOME Guidelines may serve as the basis for establishing CDBG underwriting guidelines. The session is based upon the latest guidance from HUD on how to conduct underwriting and subsidy layering for homebuyer and rental development projects. The following items will be covered. • New HOME rule requirements related to underwriting and subsidy layering • How the HOME Guidelines may be adopted for establishing CDBG Underwriting Guidelines • Subsidy Layering oEnsure appropriate HOME subsidy oMake sound investments over long term oAccurately project income and expenses • Multi -family underwriting for rental housing development projects oRental developer capacity oKey elements of underwriting oUnderwriting risk areas • Single-family underwriting for homebuyer development projects oMarket assessment oHomebuyer developer capacity oUnderwriting - two step process • Development • Homebuyer • Resources Course Fee The course fee, which includes both the Advanced CDBG and Underwriting courses, is $250 for NCDA members and $300 for non-members. Course Location/Hotel The course will take place at the Little Rock Marriott, 3 Statehouse Plaza, Little Rock, AR 72201. A block of rooms has been secured through October 9, 2015, at the rate of $89.00/single/double plus tax per night. Reservations received after this date will be based on room availability and will be subject to the best available rate offered by the hotel. Be sure to mention National Community Development Association to receive the special room rate. To make your hotel reservation, call 501-906-4000 or 877-759-6290. Transportation/Parking A hotel courtesy shuttle is available to and from the airport by appointment; call 501-906-4000 in advance of your arrival/departure. If you are driving to the training, valet parking is available at the hotel at the rate of $22 per day. Self -parking is available at Second & Main Parking Garage located two blocks from the hotel. To Register for the Course Please register online at www.ncdaonline.org/cdbg.asp Questions? Please contact Steve Gartrell at sgartrelll@gmail.com with any questions regarding the course. Sent over 08/28/15. TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED /C , ;:r' / 4/06 /3 </iv FY-,A,a/U BUDGETED 7.1vo EXPENDED YTD THIS REQUEST (Fd y3 LEFT AFTER THIS // D REQUEST (p 3U�/ DATE 2%) NAME(S) AND POSITION(S): Steve Jordan, Fire Marshal Date: August 28, 2015 NAME OF CLASS / MEETING: 2015 Fire Prevention & Building Safety Education Conference. DEPARTURE DATE: October 20, 2015 DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: October 20-23, 2015 RETURN DATE: October 23, 2015 PURPOSE OF TRAVEL: Attend 2015 Fire Prevention and Education Conference. Conference includes 2015 IFC Significant Changes Class. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $325.92 LODGING TAXI $75.00 MEALS PARKING $260.00 REGISTRATION AIRFARE $30.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $690.92 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE CND -IS AIECESY A -ND BENEF 1-ACTO THE CITY OF wAT RLOO y/ DEPARTMENT HEAD DATE S I APPROVE THIS TRAVEL REQUEST /Oa/ MAYOR DATE STEVE JORDAN From: Sent: To: Subject: Hawkeye State Fire Safety Association <bryan-hardin@iowa-city.org> Friday, July 31, 2015 9:43 AM STEVE JORDAN Attend 2015 HSFSA Fire Prevention & Building Safety Education Conference Having trouble viewing this email? Click here 2015 Fire Prevention & Building Safety Education Conference When Tuesday October 20, 2015 at 1:00 PM CDT -to- Friday October 23, 2015 at 11:45 AM CDT Add to Calendar Where 400 NW Lakeshore Dr. - Lakeside Center 400 NW Lakeshore Dr. Ankeny, IA 50023 PONtr- • Cdw1&th 5t iisth St 2 Ankeny " yt ▪ J& n Assernh ribnt u, 1 Y Lv 1,1 ▪ u 2015 M cra=ah Corportior ,. ,.n ,..0.2015'HERE Driving Directions Dear Steve, Join us for the 2015 Fire Prevention & Building Safety Education Conference hosted by the Hawkeye State Fire Safety Association. We are pleased to offer both the 2015 IBC Significant Changes and the 2015 IFC Significant Changes courses. Visit our Conference website for the complete agenda and hotel reservation information. Conference Agenda & Information Register Now! I can't make it Any questions regarding the conference, registration or payment, please do not hesitate to contact us. Sincerely, Bryan Hardin Hawkeye State Fire Safety Association bryan-hardin@iowa-city.org 319-321-8395 1 2015 Fire Prevention / Building Safety Education Conference October 20th — 23rd, 2015 Tuesday, October 20th @ Ankeny Fire Station, 120 NW Ash Dr., Ankeny, IA • 10:00 am Iowa Fire Marshals Association Annual Meeting • 1:00 pm Registration Opens • 1:30 pm Depart Fire Station to Toro Distribution Center: - - Fire & Building Challenges in Large Warehouses & High -Piled Storage presented by HSFSA Board Staff • 6:30 pm Hospitality @ Hampton Inn, 6210 SE Convenience Blvd., Ankeny Wednesday, October 21st @ Lakeside Center, 400 NW Lakeshore Dr., Ankeny, IA • 7:30 am Registration Opens • 8:00 am Welcome and Introductions: - - Kurt Westhoff, HSFSA President & City of Ankeny Representative • 8:15 am ICC 2015 IBC Significant Changes* • Noon Lunch/Vendor Presentations • 1:30 pm ICC 2015 IBC Significant Changes "Continued" • 6:30 pm Hawkeye Recognition Banquet @ Lakeside Center • 7:15pm State Fire Marshal's Office • 7:30 pm Award Presentations: -- Governor's Fire Prevention Officer of the Year Award - HSFSA Lifetime Achievement Award - - Board Member Recognition -- *Governor Branstad has been invited to attend Thursday, October 22nd @ Lakeside Center, 400 NW Lakeshore Dr., Ankeny, IA • 7:30 am Registration Opens • 8:00 am Nominations for Board Vacancies • 8:15 am ICC 2015 IFC Significant Changes* • Noon Lunch/Vendor Presentations • 1:30 pm ICC 2015 IFC Significant Changes "Continued" • 4:30 pm Voting for Board Vacancies • 6:30 pm Hospitality @ Hampton Inn, 6210 SE Convenience Blvd., Ankeny Friday, October 23rd @ Ankeny Fire Station, 120 NW Ash Dr., Ankeny, IA • 7:30 am Registration Opens • 8:00 am FireHouse Software - Occupancy & Inspections presented by FH Software • 11:30 am Wrap-ups & Conference Evaluation • 11:45 am Annual Board Members Meeting Evaluations will be emailed to all attendees. * 0.6 IC C.E.U.s - 6 Contact Hours are available for this class. Registration Website Payment Options: Credit Card, PayPal or Check Full Conference $260.00 1-Day Registration (Tuesday Only) No Charge 1-Day Registration (Wednesday Only) $150.00 1-Day Registration (Thursday Only) $150.00 1-Day Registration (Friday Only) No Charge After 10/16/2015 After 10/16/2015 After 10/16/2015 $270.00 $160.00 $160.00 Hotel Information (To Secure conference rate, reservations must be made by 10/02/2015): Hampton Inn & Suites (515) 261-4400 6210 SE Convenience Blvd Ankeny, IA 50021 $97.00/Night FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED �%/U / 1410 /j 9i-: FY .:iviC BUDGETED CLO(;) EXPENDED YTD THIS REQUEST <3 4U (J ✓ LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance 4>) C Cop - De.artment NAME(S) AND POSITION(S): Pat Treloar, Chief of Fire Services 2 EMS Personnel DATE: August 21, 2015 NAME OF CLASS / MEETING: WAVE-ESO-ePCR DEPARTURE DATE: October 14, 2015 DESTINATION: Austin, Texas DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: October 15-16, 2015 RETURN DATE: October 16, 2015 PURPOSE OF TRAVEL/TRAINING: ESO is the company that WFR uses for our ePCR system. This conference will assist us in improving clinical benchmarks as well as creating documentation improvements. We also have the opportunity to experiment with the Next Generation of ESO's ePCR. ESO product sessions including Data Management Security/Healthcare Interoperability/Fire Roadmap. We currently are in need of AdHoc reports that will be covered in depth during a breakout session. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE x AIRFARE DEPARTING FROM: Waterloo or Cedar Rapids ESTIMATE OF COST: 1200.00 LODGING 50.00 200.00 MEALS 750.00 REGISTRATION 1200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 3400.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: t1/6/a; /K-/iO / ,�(e,,; X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 1133.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 WAVE 2015 Agenda l ESO Page 1 of 5 eso(http://www.esosolutions.com/) Healthcare Connected WAVE 2015 October 15-16 Join the industry's leaders in the data powered movement. Register Here (http://www.esosolutions.com/wave- registratio0 DAY ONE 8:00-8:45 8:45-9:00 9:00-10:00 ............_....._ .......... 10:00-10:30 HEALTHCARE INTEROPERABILITY I DATA MANAGEMENT + SECURITY I PRODUCT: EMR I PRODUCT: FIRE + PERSONNEL MANAGEMENT Exhibit Hall Visit & Registration Opening Remarks Day 1 Keynote: Ed Racht, American Medical Response Exhibit Hall Open & Break http://www.esosolutions.com/wave-2015-agenda/ 8/24/2015 WAVE 2015 Agenda I ESO Page 2 of 5 10:30-11:15 Powered by Data: Moving Emergency and Unscheduled Care, James Augustine, MD, FACEP, Director of Clinical Operations, Emergency Medicine Physicians Response Times? Pfft! Bring on the Clinical Benchmarks! Jeff Jarvis, Williamson County ESO Product Session: ESO Fire Roadmap, Tim Irelan, ESO Customer Spotlight: Michael Bachman, Wake County EMS 11:15-11:30 Session Change 11:30-12:00 Product Session: Learn the Ropes: Intro to ESO Analytics, Allen Johnson, ESO Customer Spotlight: Tulsa Fire's Ongoing Documentation Improvements, Michael Baker, Tulsa Fire Department Your Feedback Counts: ESO Fire 12:00-1:15 Exhibit Hall Open & Lunch (on your own) 1:15-1:45 Customer Spotlight: On -Demand Data with ESO Analytics, Nate Jung, Galveston EMS Customer Spotlight: Lab Values in EMS Training, Tim McIntosh, Port Aransas EMS Customer Spotlight: ESO Fire Best Practices, TBD 1:45-2:00 Session Change 2:00-2:30 Product Session: Using ESO HDE Outcomes to Drive Quality Care, Allen Johnson, ESO Customer Spotlight: Managing Hospital Turnaround Times with ESO Analytics, Scott Strufe, Nash County EMS Customer Spotlight: Using ESO EMR to Identify Vulnerable Populations During Disasters, Michael Baker, Tulsa Fire Department 2:30-2:45 Session Change http://www.esosolutions.com/wave-2015-agenda/ 8/24/2015 WAVE 2015 Agenda 1 ESO Page 3 of 5 2:45-3:30 3:30-4:00 4:00-4:45 4:45-5:00 5:00-6:00 DAY TWO Pre -Hospital and Emergency Medicine Data Integration, Chris French, Cerner Corporation & Allen Johnson, ESO Transforming Pediatrics with Big Data- The Kids are Finally Growing Up! Peter Antevy, MD, Pediatric Emergency Standards, Inc. Invitation Only: Driving ESO Fire Your Feedback Counts: ESO Analytics Exhibit Hall Visit & Break General Session: Meet the Next Generation of ePCR — ESO EMR, Chris Dillie, ESO Session Change The ESO Roadmap and the Next Generation of ePCR ❑ ESO EMR, Chris Dillie, ESO HEALTHCARE INTEROPERABILITY I DATA MANAGEMENT + SECURITY I PRODUCT: EMR I PRODUCT: BILLING + DISPATCH 8:30-9:00 Exhibit Hall Visit 9:00-10:00 Day 2 Keynote: Eric Beck, Evolution Health 10:00-10:30 Exhibit Hall Open & Break 10:30-11:15 The EMS Compass Initiative: Nick Nudell, EMS Compass ESO Product Session: Everything You Need to Know About ESO EMR, ESO Emergicon & ESO Customer Case Study, Christopher Turner, Emergicon Your Feedback Counts: ESO HDE 11:15-11:30 Session Change htto://www.esosolutions.com/wave-2015-agenda/ 8/24/2015 WAVE 2015 Agenda l ESO Page 4 of 5 11:30-12:15 Conducting Successful EMS Research, Henry Wang, Department of Emergency Medicine, University of Alabama at Birmingham Customer Spotlight: Using AdHoc Reports for Business Decision Support, Nate Jung, Galveston EMS We've Hit the Ground Running with ICD-10 Kim Stanley, EMSMC Your Feedback Counts: ESO EMR 12:15-1:30 Exhibit Hall Open & Lunch (on your own) 1:30-2:00 Customer Spotlight: HDE In Action, Dawn Shimabukuro, EvergreenHealth & Matt Tumbleson, HCA - Grand Strand Medical Center Your Feedback Counts: ESO Billing 2:00-2:15 Session Change 2:15-2:45 Customer Spotlight: So you want the data? Selling ESO HDE to Your Hospital, Matthew Lopez, HCA - North Florida Division Data Security: Common Myths & Ensuring Agency Compliance Mike Sias, ESO Your Feedback Counts: ESO EMR 2:45-3:00 Session Change 3:00-3:45 Closing Keynote WAVE2015 (http://www.esosolutions.com/wave) Reg istration (http://www.esosolutions.com/wave-registration/) Agenda (http://www.esosolutions.com/wave-2015-agenda/) Guest Speakers (http://www.esosolutions.com/wave-guest-speakers/) http://www.esosolutions.com/wave-2015-agenda/ 8/24/2015 WAVE 2015 Agenda ESO Page 5 of 5 Exhibitors (http://www.esosolutions.com/exhibitors/) Hotel & Travel (http://www.esosolutions.com/wave-hotel/) Justification Letter (http://www.esosolutions.com/wp- content/uploads/communication/Justification_Letter_WAVE.docx) For Exhibitors (http://www.esosolutions.com/for-exhibitors/) "I think the WAVE conference is outstanding... here at [WAVE] we get those lectures first, before anyone in the country" -Randy Kraus, Medical Officer, Ft. Meyers Beach F.D. "It's a real opportunity to meet the leaders, the movers, and shakers in the industry... and to gain information on what, not only the changes are, but what ESO is doing to meet the new challenges in healthcare." -James McLaughlin, PACT Program Coordinator, Ute Pass 9020 N Capital of Texas Hwy I Building 2 Suite 300 I Austin, TX 78759 Toll Free: 866-766-9471 1 Local: 512-593-6376 I Sales Fax: 512-687-5190 http://www.esosolutions.com/wave-2015-agenda) 8/24/2015 Hotel & Room - ESO Solutions Inc. WAVE Page 1 of 1 Suet Uvcr MAP JW MARRIOTT AUSTTN Hotel & Room SORT BY VIEW Ay.lOIhlc rooms only Room(s) available at this hotel JW MARRIOTT trams JW MARRIOTT AUSTIN 110 East 2nd Street, Austin, TX 76701, UNITED STATES Phone: 512-474-4777 Toll Free: 877.622-3056 Arriving in early 2015. the JW Mar... Select your room and stay dates STANDARD ROOM Max Guests. 4 This tastefully appointed king or queen queen room has Boor to ceiling windows... Ilnonu� t',ueus: OCT W 14 E ,bailable Selected REMOVE ESO Solutions Inc. WAVE OCT 14, 2015 - OCT 16, 2015 MAKE A RESERVATION Check In: WED, OCT la, 2015 Check Out: THU, OCT 15,2015 IT IBM] Rooms Guests TW Marriott Austin SUBTOTAL: 21un 0-1'. Will Nq,cU R-oon(\S. K'Dn*3 No ire fanihmixal dr di I S tA4 P 0 eyvt 6Ak plraoce �Ce �12iC.1� c s+ i n .en t„, https://aws.passkey.com/event/13 840847/owner/ 11072440/rooms/list?sort=default 8/24/2015 City Clerk Use Only Finance Committee Approval Date 9786 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport $ 3,564.00 plus est. shipping costs of $ Department to expend to pay for or purchase annual fee for hosting Airport website, including all changes needed/requested. This purchase or expenditure is being made because: vendor was selected last year to create and host new Airport website. Vendor selected for this purchase: Townsquare Interactive Bids or written quotes were taken on this purchase, as follows: checked with city IT dept (2014) but this would be a much better product than they could provide and includes unlimited updates. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1319 (Fund - Department - Activity - Account Number) in which the budgeted amount is d th.I urrent available balance is ly . •jt I ed, JJ (Sig .ture few!. • or Designee) (Project Code) $ 30,191.00 $ 30,175.60 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Website.xls (Mar 2010) City Clerk Use Only Finance Committee r+i Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint $ 4,140.00 Dock door plus est. shipping costs of Department to expend $ to pay for or purchase This purchase or expenditure is being made because: Dock door replacement needed at the Waterloo Center for the Arts Vendor selected for this purchase: Failor Hurley Construction n Bids or written quotes were taken on this purchase, as follows: Failor Hurley - $ 4,140.00 (2 other contractors looked at project but did not submit bids) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4205-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is RestaIly submit , 7/ 1-01, lr). Lc L M (Signature DepLHead or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ apt, occ) $ 64, 70 r c'- K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date q/8/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 1,932.96 plus est. shipping costs of $ 0.00 Rebuild fuel injectors - Fire 333 Department to expend to pay for or purchase This purchase or expenditure is being made because: per engine diagnosis - engine start issue Vendor selected for this purchase: Bill Colwell Ford ❑ Bids or written quotes were taken on this purchase, as follows: Bill Colwell Ford - $1932.96 Don's Truck Sales - $2001.34 + freight n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund nBonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1411-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 26,250.00 V $ 073,0?4 a>`/ K:\shared goodies\forms\Central Garage - Fire Ambulance - 333 - Fuel Injector Rebuild - August 2015.xis (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 9/£7/I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ NTE $1,250.00 plus est. shipping costs of $ None to pay for or purchase One (1) 3.5 HP outboard Motor. This purchase or expenditure is being made because: After using our Rapid Deployment Craft (RDC) it was found that a motor is needed in windy conditions. Vendor selected for this purchase: Chain of Lakes ❑ Bids or written quotes were taken on this purchase, as follows: We are choosing to purchase "local" through Chain of Lakes of Waterloo. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds El Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 414-12-1400-2112 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 25,000.00 and the current available balance is $ 25,000.00 V laLL/424.'�b./5' (Signature DepHead or Designee) Date (Signature Finance Dept. Review) Date Sent over 08/26/15. Aug 26 1,503:06p Chain Of Lakes Marine Inc 3192330964 p.2 CHAIN OF LAKES MARINE, ; INC. 2909 AIRPORT BLVD. WATERLOO, IOWA 50703 319.233.1000 SOLD 70 •ftrI t. 7'�vt a.,� 1�iS[de .;i31- ssgo DATE AtA - .24' JS" ADDRESS COUNTY SALESMAN COLOR HULL DECK INT. PROPOSED DELIVERY DATE MAKE OF BOAT YEAR MODEL & SIZE SERIAL NO. 0 NEW ❑ USED $ M��I OF MOTOR Fie/rN� QyE/AR J I MODEL & SIZE ✓`•5 HP SERIAL NO. i« NEW ❑ USED $ n ®id/0 MAKE OF M, YEAR MODEL & SIZE SERIAL NO. 0 NEW ❑ USED $ MAKE OF TRAILER YEAR MODEL & SIZE SERIAL NO. 0 NEW 0 USED S OPTIONAL EQUIPMENT & ACCESSORIES P`" rc D a�anc4-n+�n DESCRIPTION OF TRADE•IN 'BOAT ClMke) Yr. Size SN MOTOR (Make) Yr. HP SN T.M. (make) Yr. Soe SN TRAJLER (Make) SN Aml. Owing S To Whom: Comments Total Purchase Above Optional Equipment SUB -TOTAL Sales Tax Sateb idr Fees rircf, CASH PRICE TRADE-IN .ALLOWANCES BOAT MOTOR T. M. $-0" $4.,2/O Eareers $ SO /.6210 TRAILER ASH DOWN $ ILO — TOTAL CREDITS $ UNPAID BALANCE Trade-in subject to dealer approv 0 ❑ No tax collected on ❑ No tax collected on trailer difference. ❑ Unit which is the subject of this contract is being sold on an "as is" basis. Entire risk as to quali• - ty and performance is with purchaser. IT IS MUTUALLY UNDERSTOOD THAT THIS AGREEMENT IS SUBJECT TO NECESSARY CORRECTIONS, AND AD• JUSTMENTS CONCERNING CHANGES IN NETPAYOFF ON, TRADE-IN TO BE MADE AT THE TIME OF SETTLEMENT. ay., J lidei DEALER Not Valid Unless Signed and Accepte by an Officer of the Company ce of financing by bank or finance company 1, OR WE, ALSO AGREE THAT THE BALANCE WILL BE PAID BY Q CASH, ❑ BANK DRAFT, ❑ CERTIFIED CHECK, OR BY THE EXECUTION OF A 0 RETAIL INSTALLMENT CONTRACT, OR A SECURITY AGREEMENT AND ITS ACCEPTANCE BY A FINANCING AGENCY. SIGNED X X SIGNED «a ruaen♦,o.a m.. WAREGO. u 6/25/2015 , Tohatsu Outboard Motor 3.5hp 4-Stroke Free Shipping A CUMBE AND W4TER5PORTS CCPIP4NY Ly VAI / C•, 0/•"/"— r 014'l FREE SHIPPING NO SALES TAX PRICE MATCH GUARANTEE HOME / OUTBOARD MOTORS / TOHATSU OUTBOARDS / 3.5 HP OUTBOARDS SHOP BY 3.5 HP OUTBOARDS TOHATSU Need lightweight portable power? The powerful 3.5hp Tohatsu Outboard Motor includes all 2.5hp features plus enhanced features such as a larger carburetor for increased performance as well as a choice between 15" or 20°' shaft lengths. Tohatsu's 3.5hp outboard motor is an excellent choice for larger canoes, small tenders and inflatables, as well as long shaft applications such as mini -pontoons and small sailboats his 3.5 HP Tohastsu Motor is an award winning outboard that weighs' st 41 tbs d offers exceptional fuel economy. Check out the long list of include eatures and discover why this popular portable outboard motor is making big waves.. PRICE MATCH GUARANTEE We'll match any advertised price! ( S E E DETAILS) SORT BY: Price 2 Item(s) SHOW: 10 • Name Starting Shaft Controls Weight Online http://onlineoutboards.comitohatsu-3-5-hp-oulboards.htm I 1/2 8/25/2015 . Tohatsu Outboard Motor 3.5hp 4-Stroke I Free Shipping Size ((bs) Price 2015 Tohatsu I 3.5 HP Manual MFS3.5BS Outboard Motor 2015 Tohatsu 4, 3.5 HP MFS3.5BL Outboard Motor SORT BY: Manual 15" Tiller 41 (Short) 20" (Long) Price Tiller 43 MSRP: $1457.00 Our Price: $949.99 MSRP: $ 1;190;00 Our Price: $989.99 ADD TO CART ADD TO CART 2 Item(s) SHOW: 10 v TECH INFO TERMS AND CONDITIONS ABOUT US CONTACT US minimm VISA PRIVACY POLICY SITE MAP Cal1111011AILW ONANAM11001111111J1416 SiteLock L.1 SECURE 25•Atigi.7.2013 PayPal CHECK VERMED &SECURED UERIF9 SECURITU WIRE TRAIRSIIR 201.4 CUMBERLAND WATERSPORTS, ALL RIGHTS RESERVED. http://onlineoutboards.com/tohatsu-3-5-hp-outboardsittrn1 2/2 8/25/2015 New 3.5HP Mercury Outboards I Best Prices, Free Shipping Ff CV Al 1° ATE, CpMP4N 1" FREE SHIPPING NO SALES TAX PRICE MATCH GUARANTEE SHOP BY 3.5 HP OUTBOARDS C 2-1° Go anywhere with portable power. Mercury 3.5hp outboard motor models include all 2.5hp features plus enhanced features such as a larger carburetor for increased performance and 15" or20" shaft length options. The Mercury 3.5 HP outboard is a great choice of power for canoes, small tenders and inflatables. A long shaft model is popular for toon boats and smaller sailboats. At just 38 lbs, rcury designed the 3.5 HP outboard or to be compact and lightweight. The ergonomic carry handle evenly balances the engine for easy transporting.. HOME / OUTBOARD MOTORS / MERCURY OUTBOARDS / 3.5 HP OUTBOARDS ,r e 5 Ac4 r'/ k(‘A PRICE MATCH GUARANTEE We'll match any advertised price! (sE.E DETAILS) SORT BY: Price 2ltem(s) SHOW: i 10 • Name Starting Shaft Controls Weight Online Size (lbs) Price 2015 Mercury lb 3.5 HP 3.5 M H Outboard Motor Manual 15" (Short) Tiller 41 MSRP: $1;210:00 Our Price: $1,043.00 ADD 2015 uc•nn. hltp://ordineoutboards.com/mercury-2-5-hp-outboards-35.html 1/2 B/25/2015 • New 3.5HP Mercury Outboards 1 Best Prices, Free Shipping Mercury MOW": 3.5 HP 20" $1,240110 3.5MLH Manual (Long) Tiller 43 Our Price: Outboard $1,068.00 Motor SORT BY: Price ADD TO CART 2Item(s) SHOW: 10 TECH INFO TERMS AND CONDITIONS ABOUT US CONTACT US PRIVACY POLICY SITE MAP Stela* SECURE -2015 VERIFIED & SECURED I�ERIF9 SECVRIT'+ CHECK 0 WIRE TRANSFER 0 2014 CUMBERLAND WATERSPORTS. ALL RIGHTS RESERVED. http://onlineoutboards.com/mercury-2-5-hp-outboards-35.html 2/2 Suzuki 4HP Outboard Motors For Sale On Sale Nov! A CUMB ER L AN 1.3. W LN BE 5 BON r s 47,:c>e-41,4Ny FREE SHIPPING NO SALES TAX PRICE MATCH GUARANTEE HOME / OUTBOARD MOTORS / SUZUKI OUTBOARDS / 4 HP OUTBOARDS SHOP BY 4 HP OUTBOARDS The Suzuki 4hp outboard motor is perfect for canoes, small fishing boats, and 11 fi inflatables. small to medium sized 0tenders and The 4hp Suzuki outboard boasts the largest displacement of any one cylinder outboard in this hp throttle, class. A full-size twist grip forward -neutral - reverse gear shift with large easy -to -use shift lever, digital CD I ignition and integral fuel tank are just a few of the features you'll find standard on the 4hp Suzuki outboard engine.. PRICE MATCH GUARANTEE SORT BY: We'll match any advertised price! (s E E DETAILS) Price • Item(s) SHOW: 110 • Name Starting Shaft Controls Weight Online Size (lbs) Price 2015 Suzuki 4 I-IP 11F4.4 http://onlineoutboards.corn/suzuki-4-hp-outboards.html MSRP: f 8/25/2015 . Suzuki 4HP Outboard Motors For Sale I On Sale Now! 1. Outboard Manual I"' Tiller 55 �I,JGJ.vV I ADD TO CART I (Short) Our Price: Motor $1,185.00 SORT BY: Price • 1 Item(s) SHOW: 10 • TECH INFO TERMS AND CONDITIONS ABOUT US CONTACT US PRIVACY POLICY SITE MAP VISA wWOMOSP+LTacar SRL:Cock MI SECURE I.20"19 VERIFIED & SECURE© J RIFy SECURIT9 CHECK © 2014 CUMBERLAND WATERSPORTS. ALL RIGHTS RESERVED. WARE TRANSFER http://onlineoutboards.com/suzukl-4-hp-outboards.htmI 2/2 8/2512015 3.5 HP Outboards - Nissan Outboard Motors - Outboard Motors CUt4NERL/IND "# f z A*4, PO1' FREE SHIPPING NO SALES TAX PRICE MATCH GUARANTEE HOME / OUTBOARD MOTORS / NISSAN OUTBOARD MOTORS / 3.5 HP OUTBOARDS SHOP BY 3.5 HP OUTBOARDS Need lightweight portable power? The powerful 3.5hp Nissan includes all 2.5hp features plus enhanced features such as a larger carburetor for increased performance as well as 15" or 20" shaft lengths. Nissan's 3.5hp is an excellent choice for larger canoes, small tenders and inflatables, as well as long shaft applications such as mini -pontoons and small sailboats. This award winning o tboard weighs just 41 lbs and offers exceptional fuel economy. Check o the long list of included features and discover why this popular portable making big waves. P' CE MATCH GUARANTEE SORT BY: We'll match any advertised price! (SEE DETAILS) Price 2 Item(s) SHOW: 10 • http://onlineoutboards.com/nissan-3-5-hp-outboards.html Name Starting Shaft Controls Weight Online 1/2 8/25/2015 3.5 HP Outboards - Nissan Outboard Motors - Outboard Motors Size (lbs) Price 2015 Nissan 3.5 HP Manual NSF3.5B1 Outboard Motor 2015 Nissan 3.5 HP NSF3.5B2 Manual Outboard Motor SORT BY: 15" (Short) MSRP: OUT Tiller 41 $i,294.0f1OF Our Price: STOCK $939.99 MSRP: (Lon20" g Tiller 43 $1,-2-39:oo OUT Our Price: STOCK $969.99 2 Item(s) SHOW: 10 • I — TECH INFO TERMS AND CONDITIO S ABOUT US CONTACT US PRIVACY POLI SITE MAP o•11111Mi WIRE TRAMPER dtgalle MUM S" SEC VERIFIED & SECURED UERIF4 SECURITY © 2014 CUM;ERLAND WATERSPORTS. ALL RIGHTS RESERVED. http://onli neoutboards.com/nissan-3-5-hp•outboards.htmI 2/2 City Clerk Use Only Finance Committee Approval Date /b/Ij City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ NTE $24,000 plus est. shipping costs of $ 0.00 to pay for or purchase (15) Fifteen sets of structural fire fighting gear. This purchase or expenditure is being made because: We are replacing worn and outdated gear, as well as gear for our new hires. Vendor selected for this purchase: MES ❑x Bids or written quotes were taken on this purchase, as follows: Attached n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer Bonds nFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-12-1400-2112 414-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) 27000 ✓ $25,000 1234.89 $25,000 ✓ 91 (Signature Dept. ad or Designee) Date (Signature Finance Dept. Review) Date Sent over 090115 Company Name Al E Company Representative PROTECTIVE JACKET and TROUSERS for STRUCTURAL FIRE FIGHTING BID SHEET for WATERLOO FIRE RESCUE August 28, 2015 Protective Coat $ 961 D Protective Trouser $ 1 F/ Total $ i 9 5 , 9 (including sizing and shipping) Signature of Company Representative Signature of Chief of Fire Services Date _ General Requirements for Submission of Bids All bids must be submitted to the CITY OF WATERLOO Clerk's Office in a sealed envelope clearly marked as follows: "Bids for Personal Protective Equipment/Turnout Gear" The name of the business submitting the bid must also be clearly marked on the envelope. All bids must meet or exceed the minimum specifications as defined. Bids that do not meet or exceed the minimum specifications, as determined by the CITY OF WATERLOO, will be rejected. All bid prices, upon submission by bidder, are recognized by the CITY OF WATERLOO and vendor to be irrevocable for a minimum of thirty (30) calendar days from the date of bid opening. Agreement period shall be for twenty four (24) months from the date of award. Sealed bid proposals shall be sent to the WATERLOO FIRE RESCUE at 425 East 3rd St, Waterloo, IA 50703. Bids must be received by 1700 hours (5 pm) on August 28th, 2015. All bids should be clearly marked on the sealed envelope, "Structural Firefighting Gear SEALED BID" Opening and Acceptance of Bids All bids will be opened by Waterloo Fire Rescue Staff and the winning bid will be notified by September 4th, 2015 Bids will be acted on, as turnout gear is needed. Standard procedure dictates that the CITY OF WATERLOO will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid or part thereof that is either considered not to be responsible or not the most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds the minimum specifications. The CITY OF WATERLOO reserves the right to reject any and all bids. Bidder needs to fill out all required areas including the "Bid Sheet" which needs to be signed by an authorized agent of the vendor. The winning bid may not allow for additional charges to gear that is deemed "oversized". All gear will be charged the same rate. Questions may be directed to: Lieutenant William Beck Waterloo Fire Rescue 319-291-4460 bill.beck@waterloo-ia.org GENERAL SPECIFICATIONS PROTECTIVE JACKET AND TROUSERS FOR STRUCTURAL FIRE FIGHTING July 2015 Waterloo Fire Rescue 425 East 3rd Waterloo, Iowa 50703 Scope This specification details design and materials criteria to afford protection to the upper and lower body, excluding head, hands, feet, against adverse environmental effects during the structural firefighting, All materials and construction will meet or exceed NFPA Standard #1971 {2013 revision} and OSHA for structural fire fighters protective clothing. /Comply Exception BIDDER REQUIREMENTS The Garments shall be manufactured in the United States. Successful bidder must size using sizing gear for all gear ordered during the contract term to eliminate possible errors from measuring. Successful bidder must have access to an in house "certified" cleaning and repair facility approved by the proposed manufacturer of gear to provide cleaning and repair services to the NFPA 1851 standard. To provide prompt turn around this facility must be with the continental United States. NOTICE Taking an exception to any of the individual specifications does not remove a company from consideration. All exceptions must be noted as to what the alternative specification is with samples available upon request. Explanations may be written next to the exception or at the end of the Specification Sheet. The Garments shall be manufactured in the United States. OUTER SHELL MATERIAL —JACKETS AND TROUSERS The outer shell shall be constructed of "Khaki" Southern Mills "ADVANCE" 60/40 Kevlar °/ Niovex® blend material with an approximate weight of 7.0 oz. Per square yard in a rip stop weave. The shell material must be treated with SST' (SUPER SHELLTITE) which is a durable water-repellent finish that also enhances abrasion resistance. Color of garments to khaki. Bids offering this shell material without the SST`"" will not be considered. Comply Exception 2015 Waterloo Fire Rescue Page 1 THERMAL INSULATING LINER —JACKET AND TROUSERS The thermal liner shall be constructed of "ARALITE NP", one layer of 3.8 oz. Per square yard 100% aramid needle -punch, quilt stitched to a 3.4 oz. Per square yard 100% spun meta-aramid face cloth with Wickwell'" Plus finish. A 7 inch by 9 inch pocket, constructed of self -material and lined with moisture barrier material, shall be affixed to the inside of the jacket thermal liner on the left side by means of a lock stitch. The thermal liner shall be bound around its perimeter with Blas-Cut Neoprene coated cotton/polyester binding. The thermal liner shall be attached to the moisture barrier. Further mention of "Thermal Liner" in this specification shall refer to this section. Comply Exception MOISTURE BARRIER- JACKETS AND TROUSERS The CROSSTECH Black Type 2F moisture barrier material shall be a 5.0 oz. per square yard two - layer laminate comprised of a bicomponent membrane and a 3.2 oz. Per square yard Nomex® IIIA woven pajama check substrate. The bicomponent membrane shall be comprised of an expanded PTFE (polytetrafluoroethylene, for example Teflon) matrix having a continuous hydrophilic (i.e. water loving) and o►eophobic (i.e. oil hating) coating that is impregnated into the matric. The moisture barrier material shall meet all moisture barrier requirements of NFPA 1971-2013 edition, which includes water penetration resistance, viral penetration resistance, and common chemical penetration resistance. The moisture barrier shall be bound along the edges with Bias -Cut Neoprene -coated cotton/polyester binding. Further mention of "Specified Moisture Barrier" in this specification shall refer to this section. SEALED MOISTURE BARRIER SEAMS Comply Exception All moisture barrier seams shall be sealed with a minimum of 1' inch wide sealing tape. One side of the tape shall be coated with a heat activated glue adhesive. The adhesive side of the tape shall be oriented toward the moisture barrier seam. The adhesive shall be activated by heat and the sealing tape shall be applied to the moisture barrier seams by means of pressure exerted by rollers for that purpose. Comply Exception METHOD OF THERMAL LINER/MOISTURE BARRIER ATTACHMENT FOR JACKETS AND TROUSERS The thermal liner and moisture barrier shall be completely removable from the jacket shell. Two strips of 5/8 inch wide flame resistant hook and loop fastener tape shall secure the thermal liner/moisture barrier to the outer shell along the length of the neck line under the collar (see Collar section). The remainder of the thermal liner/moisture barrier shall be secured with a minimum of four snap fasteners appropriately spaced on each jacket facing and four snap fasteners at each sleeve end. Additionally there shall be three snap tabs at hem to secure liner to shell 2015 Waterloo Fire Rescue Page 2 The thermal liner and moisture barrier shall be completely removable from the trouser shell. Nine snap fasteners shall be spaced along the waistband to secure the thermal liner/moisture barrier to the shell. The legs of the thermal liner/moisture barrier shall be secured to the shell by means of three snap fasters per leg. THERMAL PROTECTIVE PERFORMANCE Comply Exception The assembled garment, consisting of an outer shell, moisture barrier, and thermal liner, shall exhibit a TPP (Thermal Protective Performance) rating of not Tess than 35. Comply Exception STITCHING The outer shell shall be assembled using stitch type #301, #401, and #516. The thermal liners and moisture barriers shall be assembled using stitch type #301, #401, #504, #514, and #516. Stitching in all seams shall be continuous. There shall be no joined stitching in mid -seam. All major A outer shall structural seams, major B Structural liner seams, shall have a minimum of 8 to 10 stitches per inch. ' Comply Exception JACKET CONSTRUCTION BODY The body of the shell and liner system shall be constructed of three spate panels consisting of two front panels and one back panel. The body panels shall be shaped so as to provide a tailored fit thereby enhancing body movement and mobility and shall be joined together by double stitching with Nomex ® thread. Comply Exception DRAG RESCUE DEVICE (DRD) A Firefighter Drag Rescue Device shall be installed in each jacket. The ends of a 1 %: inch wide Kevlar strap will be sewn together to form a continuous loop/ the strap will be installed will loop around each arm. The strap will be accessed through a portal between the shoulders on the upper back where it is secured in place by a hook and loop strap. The access port will be covered by an outside flap with beveled corners designed to fit between the shoulder straps of an SCBA. The flap will have a compliant reflective patch sewn to the outside to clearly identify the feature as the DRD (Drag Rescue Device). Comply _Exception 2015 Waterloo Fire Rescue Page 3 LINER ACCESS OPENING —JACKET The liner system of the jacket shall incorporate an opening for the purpose of inspecting the integrity of the jacket liner system. Wen installed into the outer shell the Liner Access Opening will be covered and protected by the overlap of the outer shell facing. ✓ Comply _Exception SLEEVES The sleeves shall be of two piece construction, having an upper and a lower sleeve. The sleeve seams shall be of a double needle seam construction and shall be contoured to follow the natural flex of the arm at rest. Both the under and upper sleeve shall be graded in proportion to the chest size. For unrestricted movement, on the underside of each sleeve there shall be two outward facing pleats located on the front and back portion of the sleeve on the shell and thermal liner. On the moisture barrier darts or pleats will be seam sealed to assure liquid resistance integrity. The pleats shall expand in response to upper arm movement, and shall fold in on themselves when the arms are at rest. This expansion shall allow for greater multi -directional mobility and flexibility in the shoulder and arm areas, with little restriction or coat rise. ✓ Comply Exception LINER ELBOW THERMAL ENHANCEMENT An additional layer of thermal liner material shall be sewn to the elbow area of the liner system for added protection at contact points and increased thermal insulation. The elbow thermal enhancement layers shall be sandwiched between the thermal liner and moisture barrier layers of the liner system and shall be stitched to the thermal liner layer only. frt Comply Exception SLEEVE CUFF REINFORCEMENTS The sleeve cuffs shall be reinforced with black DragonHide material. The cuff reinforcements shall not be less than 2 inches in width and folded in half, approximately one half inside and one half outside the sleeve end for greater strength and abrasion resistance. The cuff reinforcement shall be doubled stitched to the sleeve end. E 1 Comply Exception 2015 Waterloo Fire Rescue Page 4 WRISTLETS / ELASTICIZED ADJUSTABLE SELEEVE WELLS Each jacket shall equipped with ****Nomex® knit wristlets not less than 4 inches in length and of double thickness. The wristlets shall be sewn to a piece of self material leader that is then stitched in the cuff. Neoprene moisture barrier material will be sewn to the thermal liner sleeve from the cuff and up the sleeve between the moisture barrier material barrier layers. A minimum of Four Nomex snap tabs will be sewn into the juncture of the sleeve well and wristlet. The tabs will be spaced equidistant from each other and shall be fitted with female snap fasteners to accommodate corresponding male snap tabs sewn into the liner sleeves. This configuration will ensure there is no interruption in protection between the sleeve liner and wristlet. COLLAR & FREE HANGING THROAT TAB Comply Exception The collar shall consist of a four -layer construction and be of two-piece design. The outer layers shall consist of outer shell material on outside and a layer of PCA black advance on inside. There shall be a layer of barrier CROSSTECH Black Type 2C and a layer of pajama check material sandwiched in between (see Moisture Barrier section). The rear inside ply of pajama check shall be sewn to the collars back layer of outer shell that the edges only. The forward inside ply of moisture barrier shall be sewn to the inside of the collar at the edges only. The multi -layered configuration shall provide protection from water and other hazardous elements. The collar shall be a minimum of 3 inches high and graded to size. The leading edges of the collar shall extend up evenly from the leading edges of the jacket front body panels so that no gap occurs at the throat area. The collar's back layers of outer shell and moisture barrier shall be joined to the body panels with two front of stitching. Inside the collar, above the rear seam where it is joined to the shell shall be a strip of 5/8 inch wide FR loop fastener tape minimum, running the full length of the collar. The throat tab shall be constructed of two plies of outer shell material with two center plies of moisture barrier material. The throat tab shall measure not less than 2 1/2 inches wide with a total length of approximately 7'/2 inches. The collar closure strap shall fold in half for storage with the FR loop fastener tape engaging the FR hook fastener tape. Comply LINER SHOULDER THERMAL ENHANCEMENT Exception An additional layer of thermal liner material shall be used to increase thermal insulation in the shoulder area of the liner system. This thermal enhancement layer shall drape over the top of each shoulder extending from the collar to the sleeve/shoulder seam. The shoulder thermal enhancement layers shall be sandwiched between the thermal liner and moisture barrier layers of the liner system and shall be stitched to the thermal liner layer only. Comply Exception 2015 Waterloo Fire Rescue Page 5 JACKET FRONT The jacket shall incorporate separate facings to ensure there is no interruption in thermal or moisture protection in the front closure area. The facings shall extend from collar to hem, and be double stitched to the underside of the outer shell at the leading edges of the front body panels. A breathable moisture barrier material shall be sewn to the jacket facings and configured such that it is sandwiched between the jacket facing and the inside of the respective body panel. The breathable film side shall face inward to protect it. The thermal finer and moisture barrier assembly shall be attached to the jacket facings by means of snap fasteners. lep Comply Exception STORM FLAP The outside storm flap shall be constructed of two plies of outer shell material with a center ply of breathable moisture barrier material. The outside storm flap shall be double stitched to the right side body panel and shall be reinforced at the top and bottom with backtacks. + Comply _Exception STORM FLAP AND JACKET FRONT CLOSURE SYSTEM The jacket shall be closed by means of ****(zipper and hook & loop tape) a 22 inch size #10 heavy duty high -temp polymer zipper on the jacket fronts and flame resistant hook and loop fastener tape on the storm flap. The teeth of the zipper shall be mounted on Nomex ® cloth and shall be sewn into the respective jacket facings. The storm flap shall dose over the left and right jacket body panels and shall be secured with flame resistant hook and loop faster tape. A 1'/: inch by 24 inch piece of FR loop fastener tape shall be installed along the leading edge of the storm flap on the underside with four rows of stitching. A corresponding 1 % inch by 23 inch piece of FR hook fastener tape shall be sewn with four rows of stitching to the front body panel and positioned to engage the loop fastener tape when the storm flap is closed over the front of the jacket. 11/ Comply Exception 2015 Waterloo Fire Rescue Page 6 SEMI-EXPLANSION (BELLOWS) POCKETS Each coat front body panel shall have a 8 inch wide by 8 inch wide semi- expansion pocket double stitched to it and shall be located to provide accessibility. The leading edge of the pockets shall be sewn flush with the coat. The rear of the pockets shall expand to a depth of 2 inches. The lower half of each semi -expansion pocket shall be reinforced with a layer of Kevlar® on the inside. Two rust resistant metal drain eyelets shall be installed in the bottom of each semi -expansion pocket to facilitate drainage of water. The pocket flaps shall be constructed of two layers of outer shell material and the upper pocket corners and pocket flaps shall be reinforced with backtacks. The pocket flaps shall be dosed by means of flame resistant hook and loop faster tape.). Two corresponding pieces of FR loop fastener tape shall be installed horizontally on the outside of each pocket near the top (one piece on each end) and positioned to engage the hook fastener Comply Exception RADIO POCKET Each jacket shall have a pocket designed for the storage of a portable radio. This pocket shall be of box type construction, double stitched to the coat, and shall have one drainage eyelet in the bottom of the pocket. The pocket flap shall be constructed of two layers of outer shell material measuring approximately 5 inches deep and % inch wider than the pocket. The pocket flap shall be closed by means of flame resistant hook and loop fastener tape. A 1 %z inch by 3 inch piece of FR hook fastener tape shall be installed vertically on the inside of the pocket flap beginning at the center of the bottom of the flap. A 1 %: inch by 3 inch piece of FR loop fastener tape shall be installed horizontally on the outside of the pocket near the top center and positioned to engage the hook fastener tape. In addition, the entire inside of the pocket shall be lined with neoprene coated cotton/polyester moisture barrier material to ensure that the radio is protected from the elements. The moisture barrier material shall also be sandwiched between the two layers of outer shell material in the pocket flap for added protection. The radio pocket shall measure approximately 2 inches deep by _3.5_ inches wide by _8_ inches high and shall be installed on the left chest. Comply Exception UNIVERSAL CLIP (for P.A.S.S., misc., flashlight, etc.) A strap shall be configured to hold a personal alert devise equipped with a clip holder, flashlight equipped with a clip holder, etc. The overall dimensions of the strap shall be approximately 4'/: inches long by 1 % inches high and constructed of outer shell material. The outer shell material shall encase a piece of rigid leather measuring approximately 3/16 inch thick by 3 inches long by 1''/ inches high and centered in the outer shell material. Each end of the strap shall be attached to the outer shell with two rows of stitching. This will leave a usable area of 3 inches in length. The strap shall be mounted on the right chest. 1 _Comply _Exception 2015 Waterloo Fire Rescue Page 7 RETROREFLECTIVE FLUORESTCENTTRIM The retro reflective fluorescent trim shall be lime/yellow Triple Trim (L/Y borders with silver center). Each jacket shall have an adequate amount of retro reflective fluorescent trim affixed to the outside of the outer shell to meet the requirements of NFPA #1971 (2013 edition) and OSHA. The trim shall be in the NYC Style: 3 inch wide stripes — around each sleeve below the elbow, around the bottom of the jacket within approximately 1 inch of the hem, and around the back and chest area approximately 3 inches below the armpit. REINFORCED TRIM STITCHING Comply Exception The trim stitching shall be reinforced with a strip of 3/232 inch wide flame resistant cording material. The cording shall be sewn to the top surface of the trim at the edges during installation of the retro reflective fluorescent trim on the garment. The cording provides a bed for the stitching and affords extra protection to the stitching from abrasion. This action will help to significantly reduce trim separation from the garment due to stitching failure from abrasion. V Comply Exception SEWN ON RETROREFLCTIVE LETTERING Each jacket shall have 3" lime/yellow Scotchlite lettering on Row A reading: WFR A name placard sewn on with sewn 3" lime/yellow Reflexite lettering on Row G: Firefighter's Name Comply Exception SIZING The jacket length shall be measured from the juncture of the collar and back panels to the hem of the jacket and shall measure 29/33 inches long The jacket shall be available in male and female patterns in even size chest measurements of two inch increments, and shall range from a small size of 30 to a large size of 60. Generalized sizing, such a small, medium, large, etc., will not be considered acceptable. " Comply Exception 2015 Waterloo Fire Rescue Page 8 TROUSER CONSTRUCTION BODY The body of the shell shall be constructed of four separate body panels consisting of two front panels and two back panels. The body panels shall be shaped so as to provide a tailored fit, thereby enhancing body movement, and shall be joined together by double stitching with Nomex® thread. The body panels and seam lengths shall be graded to size to assure accurate fit in a broad range of sizes. Comply Exception LINER ACCESS OPENING (TROUSER) The combined moisture barrier and the thermal liner shall be completely removable for the pant. The thermal liner and moisture barrier layers of the liner system shall be stitched together and bound around the top waist liner and moisture barrier layers of the liner system shall be stitched together and bound around the top waist and cuffs that prevents fraying and wicking of contaminants. The liner system shall have a reinforcement that will serve to prevent the liner from tearing in that area from the constant donning and doffing of the trousers. The liner system of the trouser shall incorporate an opening the purpose of inspecting the integrity of the trouser liner system. TROUSER CLOSURE SYSTEM Comply _Exception The exterior primary positive locking closure shall be an inward facing safety hook and D ring. The safety hook shall be attached to a leather strap that is riveted to the right front body panel in the waist area and shall engage the D ring located on the leading edge of the external fly flap. Comply Exception EXTERNAL / INTERNAL FLY FLAP The trousers will have a vertical outside fly flap constructed of two layers of outer shell material, with a layer of moisture barrier material sandwiched between. The fly flap shall be double stitched to the left front body panel and reinforced with bartacks at the base. An internal fly flap constructed of one layer of outer shell material, thermal liner and specified moisture barrier, shall be sewn to the leading edge of the right front body panel. The inside of the right front body panel shall be thermally enhanced directly under the outside fly with a layer of moisture barrier and thermal liner material. 2015 Waterloo Fire Rescue Page 9 The underside of the outside fly flap shall have a wide piece of loop fastener tape quadruple stitched along the full length and through the shell material only; stitching shall not penetrate the moisture barrier insert between the two layers to insure greater thermal protection and reduced water penetration. A corresponding strip of hook fastener tape shall be quadruple stitched to the outside right front body panel securing the fly in a closed position. Appropriate male and female snap fastener halves shall be installed at the leading edge of the waistband for the purpose of further securing the trousers in the closed position. i/ Comply _Exception PADDED RIP -CORD SUSPENDERS & ATTACHMENT On the inside waistband shall be attachments for the standard "H" style "Padded Rip -Cord" suspenders. There will be four attachments total —2 front, 2 back. The suspender attachments shall be constructed of a double layer of black Nomex®, Snap attachments will not be accepted. A pair of "H" style "Padded Rip -Cord" suspenders shall be specially configured for use with the trousers. The main body of the suspenders shall be constructed of at least 2 inch wide black strap webbing. The suspenders shall run over each shoulder to a point approximately shoulder blade high on the back, where they shall be joined by a 2 inch wide horizontal piece of webbing measuring approximately 8- inches long, forming the "H". This shall prevent the suspenders from slipping off the shoulders. The shoulder area of the suspenders with be padded for comfort. "Comply Exception SEAT The rise of the rear trouser center back seam, from the top back of the waistband to where it intersects the inside leg seams at the crotch, shall exceed the rise at the front of the trouser by 2 1/2 inches. The longer rear center back seam provides added fullness to the seat area for extreme mobility without restriction when stepping up or crouching and will be graded to size. This feature in combination with other design elements will maintain alignment of the knee directly over the knee pads when kneeling and crawling. TAKE UP STRAPS Comply Exception The trousers shall be equipped with two take up straps. The straps shall be constructed of 1 inch wide black Aramid till and shall be bartacked to the trousers. The sloop shall hold a high temp thermoplastic buckle. The buckle shall point toward the front. One end shall be folded back on itself to form a loop. A high temp thermoplastic slide fastener shall be captured within the loop. The front strap component shall be inserted through the buckle on the rear strap component, back through the slide fastener, and the end shall be bartacked to the trousers. Comply _Exception 2015 Waterloo Fire Rescue Page 10 EXPANSION (BELLOWS) POCKETS An expansion pocket, measuring approximately 2 inches deep by 10 inches wide by 10 inches high shall be double stitched to the side of each leg straddling the out seam above the knee and positioned to provide accessibility. The lower half of each expansion pocket shall be reinforced with a layer of Kevlar material on the inside. Two ruse resistant metal drain eyelets shall be installed on the underside of each expansion pocket to facilitate drainage of water. The pocket flaps shall be rectangular in shape, constructed of two layers of outer shell material and shall measure 3 inches deeper than the pocket expansion and 1/2 inch wider than the pocket. The upper pocket corners and pocket flaps shall be reinforced with backtacks. The pocket flaps shall be closed by means of flame resistant hook and loop fastener tape. Two pieces of FR hook fastener tape shall be installed vertically on the inside of each pocket flap (one piece of each end). Two corresponding pieces of FR loop fastener tape shall be installed horizontally on the outside of each pocket near the top (one piece on each end) and positioned to engage the hook fastener tape. Vi Comply _Exception KNEE The outer shell of the trouser legs shall be constructed with horizontal expansion pleats in t eh knee area with corresponding darts in the liner to provide added fullness for increased freedom of movement and maximum flexibility and mobility. Knees shall be constructed in such a manner that it falls in an anatomically correct knee location. The liner system shall be constructed in a similar fashion. The darts in the liner provide a natural bend at the knee. The darts in the liner work in conjunction with the expansion panels in the outer shell to increase freedom of movement when kneeling, crawling, climbing stairs or ladders, etc. J Comply Exception LINER KNEE THERMAL ENHANCEMENT An additional layer of CROSSTECH Black Type 2F thermal liner and neoprene moisture barrier material will be sewn to the knee area of the liner system for added protection and increased thermal insulation at contact points. The knee thermal enhancement layers shall be sandwiched between the thermal liner and moisture barrier layers of the liner system and shall be stitched to the thermal liner layer only. V Comply Exception 2015 Waterloo Fire Rescue Page 11 KNEE REINFORCEMENTS The knee area shall be reinforced with a layer of DragonHide material. The knee reinforcement shall be slightly offset to the outside of the leg to insure proper coverage when bending, kneeling and crawling. The knee reinforcements shall measure 10 inches wide by 12 inches high and shall be double stitched to the outside of the outer shell in the knee area for greater strength and abrasion resistance. Comply Exception PADDING UNDER KNEE REINFORCEMENTS Padding for the knees shall be accomplished with one layer of Silizonerm foam sandwiched between the shell and the knee reinforcement layers. Comply Exception TROUSER CUFF REINFORCEMENTS The cuff area of the trousers shall be reinforced DragonHide material. The cuff reinforcement shall not be less than 2 inches in width and folded in half, approximately one half inside and one half outside the end of the legs for greater strength and abrasion resistance. The cuff reinforcement shall be double stitched to the outer shell. Two Nomex® snap tabs (one each side)m measuring approximately 1 inch long shall be bartacked to the inside of each leg of the outer shell approximately three inches from the bottom of the trouser leg. A female half of the snap fastener shall be installed at the end of each tab and shall align with the male snap fastener halves installed at the bottom of the trouser thermal liner/moisture barrier. The tab mounted snap fasters shall secure the trouser thermal liner/moisture barrier. The tab mounted snap fasteners shall secure the trouser thermal liner/moisture barrier to the outer shell within three inches of the cuff. Comply Exception REVERSE BOOT CUT The outer shell trouser leg cuffs will be constructed such that the back of the leg is approximately 1 inch shorter than the front. The liner will also have a reverse boot cut at the rear of the cuff and a concave cut at the front to keep the liner from hanging below the shell. This construction feature will minimize the chance of premature wear of the cuffs and injuries due to falls as a result of "walking" on the trouser cuffs. Comply _Exception 2015 Waterloo Fire Rescue Page 12 RETROREFLECTIVE FLUORESCENT TRIM The trousers shall have a stripe of retro reflective fluorescent trim encircling each leg below the knee to comply with the requirements of NFPA #1971 (2013 revision) in 3 inch lime/yellow Triple Trim (L/Y borders with silver center). f Comply Exception REINFORCED TRIM STITCHING The trim stitching shall be reinforced with a strip of 3/32 inch wide flame resistant cording material. The cording shall be sewn to the top surface of the trim at the edges during installation of the retro reflective fluorescent trim on the garment. The cording provides a bed for the stitching and affords extra protection to the stitching from abrasion. This action will help to significantly reduce trim separation from the garment due to stitching failure from abrasion V Comply _Exception SIZING The trousers shall be available in even size waist measurements of two inch increments and shall be available in a range of sizes from 24-56. The trouser inseam measurement shall be available in two inch increments. Generalized sizing, such as small, medium, large, etc., will not be considered acceptable. Sizing specifically for women shall also be available. V Comply Exception THIRD PARTY TESTING AND LISTING PROGRAM All components used in the construction of these garments shall be tested for compliance to NFPA Standard #1971 (2013 revision) by Underwriters Laboratories (UL). Underwriters Laboratories shall certify and list compliance to that standard. ✓Comply Exception 2015 Waterloo Fire Rescue Page 13 LABELS Appropriate warning label(s) shall be permanently affixed to each garment. Additionally, the label(s) shall include the following information: Compliance to NFPA Standard #1971— 2013 Edition Underwriters Laboratories classified mark Manufacturer's name Manufacturer's address Manufacturer's garment identification number Date of manufacture Size Fiber contents Comply Exception ISO CERTIFICATION / REGISTRATION The protective clothing manufacturer shall be certified and registered to ISO Standard 9001 to assure a satisfactory level of quality. Indicate below whether the manufacturer is so certified and registered by checking either "Yes" or "No" in the space provided. Yes No Any questions or concerns may be directed to: Lt William Beck Waterloo Fire Rescue 319-291-4461 bill. beckPwaterloo-ia.org 2015 Waterloo Fire Rescue Page 14 EXCEPTIONS TO SPECIFICATIONS Any and all exceptions to the above specifications must be clearly stated for each heading. Use additional pages for exceptions, if necessary. 2015 Waterloo Fire Rescue Page 15 i%13 I15 WED 04;43 PM Waterloo Fire Rescue FAX No.13192914279 PROTECTIVE JACKET and TROUSERS for STRUCTURAL FIRE FIGHTING BID SHEET for WATERLOO FIRE RESCUE August 28, 2015 Company Name _5 4 Jet Company Representative / '/C4/ Protective Coat $ /D Z 5 3-- SY Protective Trouser $ P.3 Total $ / %!18' -- (including sizing and shipping) Signature of Company Representative--.."'"V Date d''z-ZD%S-- Signature of Chief of Fire Services Date JUL 15 ?!1B/ ED 114•38 PM Waterloo Fire Rescue c1o, 1319291 P. 00t2 General Requirements for Submission of Bids All bids must be submitted to the CITY OF WATERLOO Clerk's Office in a sealed envelope clearly marked as follows: "Bids for Personal Protective Equipment/Turnout Gear" The name of the business submitting the bid must also be clearly marked on the envelope. All bids must meet or exceed the minimum specifications as defined. Bids that do not meet or exceed the minimum specifications, as determined by the CITY OF WATERLOO, will be rejected. All bid prices, upon submission by bidder, are recognized by the CITY OF WATERLOO and vendor to be irrevocable for a minimum of thirty (30) calendar days from the date of bid opening. Agreement period shall be for twenty four (24) months from the date of award. Sealed bid proposals shall be sent to the WATERLOO FIRE RESCUE at 425 East 3rd St, Waterloo, IA 50703- Bids must be received by 1700 hours (5 pm) on August 28`h, 2015. All bids should be clearly marked on the sealed envelope, "Structural Firefighting Gear SEALED BID" Opening and Acceptance of Bids All bids will be opened by Waterloo Fire Rescue Staff and the winning bid will be notified by September 4zh, 2015 Bids will be acted on, as turnout gear is needed. Standard procedure dictates that the CITY OF WATERLOO will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid or part thereof that is either considered not to be responsible or not the most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds the minimum specifications_ JIJL/15/2015/8ED 04:38 PM Waterloo Fire Rescue FAX No. 13192914279 P. 00' The CITY OF WATERLOO reserves the right to reject any and all bids. Bidder needs to fill out all required areas including the "Bid Sheet" which needs to be signed by an authorized agent of the vendor. The winning bid may not allow for additional charges to gear that is deemed `oversized". All gear will be charged the same rate. Questions may be directed to: Lieutenant William Beck Waterloo Fire Rescue 319-291-4460 bilLbeck@waterloo-ia.org J?iL/15/2015/WED 04:38 PM Waterloo Fire Rescue FAX No. 13192914279 P. 004 Scope GENERAL SPECIFICATIONS PROTECTIVE JACKET AND TROUSERS FOR STRUCTURAL FIRE FIGHTING July 2015 Waterloo Fire Rescue 425 East 3'd Waterloo, Iowa 50703 This specification details design and materials criteria to afford protection to the upper and lower body, excluding head, hands, feet, against adverse environmental effects during the structural firefighting, All materials and construction will meet or exceed NFPA Standard #1971 {2013 revision} and OSHA for structural fire fighters protective clothing. _)( Comply Exception BIDDER REQUIREMENTS The Garments shall be manufactured in the United States. Successful bidder must size using sizing gear for all gear ordered during the contract term to eliminate possible errors from measuring. Successful bidder must have access to an in house "certified" cleaning and repair facility approved by the proposed manufacturer of gear to provide cleaning and repair services to the NFPA 1851 standard. To provide prompt turn around this facility must be with the continental United States. NOTICE Taking an exception to any of the individual specifications does not remove a company from consideration. All exceptions must be noted as to what the alternative specification is with samples available upon request. Explanations may be written next to the exception or at the end of the Specification Sheet. The Garments shall be manufactured in the United States. OUTER SHELL MATERIAL —JACKETS AND TROUSERS The outer shell shall be constructed of "Khaki" Southern Mills "ADVANCE" 60/40 Kevlar'ID/ Novexo blend material with an approximate weight of 7.0 oz. Per square yard in a rip stop weave The shell material must be treated with SST'" (SUPER SHELLTITE) which is a durable water-repellent finish that also enhances abrasion resistance. Color of garments to khaki. Bids offering this shell material without the SST"° will not be considered. Comply Exception 2015 Waterloo Fire Rescue Page 1 . PE/15/2015/HD 04:39 PM Waterloo Fire Rescue FAX No. 13192914279 P. 005 THERMAL INSULATING LINER — JACKET AND TROUSERS The thermal liner shall be constructed of "ARALITE NP", one layer of 3.8 oz. Per square yard 100% aramid needle -punch, quilt stitched to a 3.4 oz. Per square yard 100% spun meta-aramid face cloth with Wickweir" Plus finish. A 7 inch by 9 inch pocket, constructed of self -material and lined with moisture barrier material, shall be affixed to the inside of the jacket thermal liner on the left side by means of a lock stitch. The thermal liner shall be bound around its perimeter with Blas-Cut Neoprene coated cotton/polyester binding. The thermal liner shall be attached to the moisture barrier. Further mention of "Thermal Liner" in this specification shall refer to this section. of Comply _Exception MOISTURE BARRIER- JACKETS AND TROUSERS The CROSSTECH Black Type 2F moisture barrier material shall be a 5.0 oz. per square yard two - layer laminate comprised of a bicomponent membrane and a 3.2 oz. Per square yard Nomex® IIIA woven pajama check substrate. The bicomponent membrane shall be comprised of an expanded PTFE (polytetrafluoroethylene, for example Teflon) matrix having a continuous hydrophilic (i.e. water loving) and oleophobic (Le. oil hating) coating that is impregnated into the matric. The moisture barrier material shall meet all moisture barrier requirements of NFPA 1971-2013 edition, which includes water penetration resistance, viral penetration resistance, and common chemical penetration resistance. The moisture barrier shall be bound along the edges with Bias -Cut Neoprene -coated cotton/polyester binding. Further mention of "Specified Moisture Barrier" in this specification shall refer to this section. Dc Comply Exception SEALED MOISTURE BARRIER SEAMS All moisture barrier seams shall be sealed with a minimum of 1' inch wide sealing tape. One side of the tape shall be coated with a heat activated glue adhesive. The adhesive side of the tape shall be oriented toward the moisture barrier seam. The adhesive shall be activated by heat and the sealing tape shall be applied to the moisture barrier seams by means of pressure exerted by rollers for that purpose. Comply '` Exception METHOD OF THERMAL LINER/MOISTURE BARRIER ATTACHMENT FOR JACKETS AND TROUSERS The thermal liner and moisture barrier shall be completely removable from the jacket shell. Two strips of 5/8 inch wide flame resistant hook and loop fastener tape shall secure the thermal liner/moisture barrier to the outer shell along the length of the neck line under the collar (see Collar section). The remainder of the thermal liner/moisture barrier shall be secured with a minimum of four snap fasteners appropriately spaced on each jacket facing and four snap fasteners at each sleeve end. Additionally there shall be three snap tabs at hem to secure liner to shell 2015 Waterloo Fire Rescue Page 2 JUL/15/2015/WED 04:39 PM Waterloo Fire Rescue FAX No. 13192914279 P. 006 The thermal liner and moisture barrier shall be completely removable from the trouser shell. Nine snap fasteners shall be spaced along the waistband to secure the thermal liner/moisture barrier to the shell. The legs of the thermal liner/moisture barrier shall be secured to the shell by means of three snap fasters per leg. Comply '( Exception THERMAL PROTECTIVE PERFORMANCE The assembled garment, consisting of an outer shell, moisture barrier, and thermal liner, shall exhibit a TPP (Thermal Protective Performance) rating of not less than 35. Comply Exception STITCHING The outer shell shall be assembled using stitch type #301, #401, and #516. The thermal liners and moisture barriers shall be assembled using stitch type #301, #401, #504, #514, and #516. Stitching in all seams shall be continuous. There shall be no joined stitching in mid -seam_ All major A outer shall structural seams, major B Structural liner seams, shall have a minimum of 8 to 10 stitches per inch. Comply '< Exception JACKET CONSTRUCTION BODY The body of the shell and liner system shall be constructed of three spate panels consisting of two front panels and one back panel. The body panels shall be shaped so as to provide a tailored fit thereby enhancing body movement and mobility and shall be joined together by double stitching with Nomex ° thread_ Comply DRAG RESCUE DEVICE (DRD) Exception A Firefighter Drag Rescue Device shall be installed in each jacket. The ends of a 1 M inch wide Kevlar ° strap will be sewn together to form a continuous loop/ the strap will be installed will loop around each arm. The strap will be accessed through a portal between the shoulders on the upper back where it is secured in place by a hook and loop strap. The access port will be covered by an outside flap with beveled corners designed to fit between the shoulder straps of an SCBA. The flap will have a compliant reflective patch sewn to the outside to clearly identify the feature as the DRD (Drag Rescue Device). Comply 't Exception X fec .4i,X"' s "P o C(claded ,cire~ygl �a ._ L,,,s.d c /, re 2015 Waterloo Fire Rescue Page 3 1ilIi 15;'2015: V'ED 04:39 PM Waterloo Fire Rescue FM.X tlo, 13192914279 P, 007 LINER ACCESS OPENING — JACKET The liner system of the jacket shall incorporate an opening for the purpose of inspecting the integrity of the jacket liner system. Wen installed into the outer shell the Liner Access Opening will be covered and protected by the overlap of the outer shell facing. SLEEVES Comply Exception The sleeves shall be of two piece construction, having an upper and a lower sleeve. The sleeve seams shall be of a double needle seam construction and shall be contoured to follow the natural flex of the arm at rest. Both the under and upper sleeve shall be graded in proportion to the chest size. For unrestricted movement, on the underside of each sleeve there shall be two outward facing pleats located on the front and back portion of the sleeve on the shell and thermal liner. On the moisture barrier darts or pleats will be seam sealed to assure liquid resistance integrity. The pleats shall expand in response to upper arm movement, and shall fold in on themselves when the arms are at rest. This expansion shall allow for greater multi -directional mobility and flexibility in the shoulder and arm areas, with little restriction or coat rise. Comply R Exception LINER ELBOW THERMAL ENHANCEMENT An additional layer of thermal liner material shall be sewn to the elbow area of the liner system for added protection at contact points and increased thermal insulation. The elbow thermal enhancement layers shall be sandwiched between the thermal liner and moisture barrier layers of the liner system and shall be stitched to the thermal liner layer only. Comply Exception SLEEVE CUFF REINFORCEMENTS The sleeve cuffs shall be reinforced with black DragonHide material. The cuff reinforcements shall not be less than 2 inches in width and folded in half, approximately one half inside and one half outside the sleeve end for greater strength and abrasion resistance. The cuff reinforcement shall be doubled stitched to the sleeve end. Comply ?` Exception j}r-ask, e, c. /ya,-r<errµ/ 2015 Waterloo Fire Rescue Page 4 3UL/15,/'2015/WED 04:40 P11 Waterloo Fire Rescue FAX No. 13192914279 WRISTLETS / ELASTICIZED ADJUSTABLE SELEEVE WELLS Each jacket shall equipped with ****Nomex® knit wristlets not less than 4 inches in length and of double thickness. The wristlets shall be sewn to a piece of self material leader that is then stitched in the cuff. Neoprene moisture barrier material will be sewn to the thermal liner sleeve from the cuff and up the sleeve between the moisture barrier material barrier layers. A minimum of Four Nomex snap tabs will be sewn into the juncture of the sleeve well and wristlet. The tabs will be spaced equidistant from each other and shall be fitted with female snap fasteners to accommodate corresponding male snap tabs sewn into the liner sleeves. This configuration will ensure there is no interruption in protection between the sleeve liner and wristlet. COLLAR & FREE HANGING THROAT TAB Comply !f" Exception The collar shall consist of a four -layer construction and be of two-piece design. The outer layers shall consist of outer shell material on outside and a layer of PCA black advance on inside. There shall be a layer of barrier CROSSTECH Black Type 2C and a layer of pajama check material sandwiched in between (see Moisture Barrier section). The rear inside ply of pajama check shall be sewn to the collar's back layer of outer shell that the edges only_ The forward inside ply of moisture barrier shall be sewn to the inside of the collar at the edges only. The multi -layered configuration shall provide protection from water and other hazardous elements. The collar shall be a minimum of 3 inches high and graded to size. The leading edges of the collar shall extend up evenly from the leading edges of the jacket front body panels so that no gap occurs at the throat area. The collar's back layers of outer shell and moisture barrier shall be joined to the body panels with two front of stitching_ Inside the collar, above the rear seam where it is joined to the shell shall be a strip of 5/8 inch wide FR loop fastener tape minimum, running the full length of the collar. The throat tab shall be constructed of two plies of outer shell material with two center plies of moisture barrier material. The throat tab shall measure not less than 2 Yz inches wide with a total length of approximately 7 Y: inches. The collar closure strap shall fold in half for storage with the FR loop fastener tape engaging the FR hook fastener tape. Comply 9` Exception LINER SHOULDER THERMAL ENHANCEMENT An additional layer of thermal liner material shall be used to increase thermal insulation in the shoulder area of the liner system. This thermal enhancement layer shall drape over the top of each shoulder extending from the collar to the sleeve/shoulder seam. The shoulder thermal enhancement layers shall be sandwiched between the thermal liner and moisture barrier layers of the liner system and shall be stitched to the thermal liner layer only. N Comply Exception 2015 Waterloo Fire Rescue Page 5 JuL/15./2015/WED 04:40 PM Waterloo Fire Rescue FAX No. 13192914279 P. [i[19 JACKET FRONT The jacket shall incorporate separate facings to ensure there is no interruption in thermal or moisture protection in the front closure area. The facings shall extend from collar to hem, and be double stitched to the underside of the outer shell at the leading edges of the front body panels. A breathable moisture barrier material shall be sewn to the jacket facings and configured such that it is sandwiched between the jacket facing and the inside of the respective body panel. The breathable film side shall face inward to protect it The thermal liner and moisture barrier assembly shall be attached to the jacket facings by means of snap fasteners. STORM FLAP Comply a Exception The outside storm flap shall be constructed of two plies of outer shell material with a center ply of breathable moisture barrier material. The outside storm flap shall be double stitched to the right side body panel and shall be reinforced at the top and bottom with backtacks. Comply - Exception STORM FLAP AND JACKET FRONT CLOSURE SYSTEM The jacket shall be closed by means of ****(zipper and hook & loop tape) a 22 inch size #10 heavy duty high -temp polymer zipper on the jacket fronts and flame resistant hook and loop fastener tape on the storm flap -The teeth of the zipper shall be mounted on Nomex ® cloth and shall be sewn into the respective jacket facings. The storm flap shall close over the left and right jacket body panels and shall be secured with flame resistant hook and loop faster tape. A 1 % inch by 24 inch piece of FR loop fastener tape shall be installed along the leading edge of the storm flap on the underside with four rows of stitching. A corresponding 1 Y inch by 23 inch piece of FR hook fastener tape shall be sewn with four rows of stitching to the front body panel and positioned to engage the loop fastener tape when the storm flap is closed over the front of the jacket. Comply t1- Exception 2015 Waterloo Fire Rescue Page 6 JiUL!15/20 5/\ ED 04:40 PM Waterloo Fire Rescue FAX No. 13192914279 P, 010 SEMI-EXPLANSION (BELLOWS) POCKETS Each coat front body panel shall have a 8 inch wide by 8 inch wide semi- expansion pocket double stitched to it and shall be located to provide accessibility. The leading edge of the pockets shall be sewn flush with the coat. The rear of the pockets shall expand to a depth of 2 inches. The lower half of each semi -expansion pocket shall be reinforced with a layer of Kevlaro on the inside. Two rust resistant metal drain eyelets shall be installed in the bottom of each semi -expansion pocket to facilitate drainage of water. The pocket flaps shall be constructed of two layers of outer shell material and the upper pocket corners and pocket flaps shall be reinforced with backtacks. The pocket flaps shall be dosed by means of flame resistant hook and loop faster tape.). Two corresponding pieces of FR loop fastener tape shall be installed horizontally on the outside of each pocket near the top (one piece on each end) and positioned to engage the hook fastener Comply a<. Exception 2--1 ,c L RADIO POCKET Each jacket shall have a pocket designed for the storage of a portable radio. This pocket shall be of box type construction, double stitched to the coat, and shall have one drainage eyelet in the bottom of the pocket. The pocket flap shall be constructed of two layers of outer shell material measuring approximately 5 inches deep and Y< inch wider than the pocket. The pocket flap shall be closed by means of flame resistant hook and loop fastener tape. A 1 Yi inch by 3 inch piece of FR hook fastener tape shall be installed vertically on the inside of the pocket flap beginning at the center of the bottom of the flap. A 1 Y= inch by 3 inch piece of FR loop fastener tape shall be installed horizontally on the outside of the pocket near the top center and positioned to engage the hook fastener tape. In addition, the entire inside of the pocket shall be lined with neoprene coated cotton/polyester moisture barrier material to ensure that the radio is protected from the elements. The moisture barrier material shall also be sandwiched between the two layers of outer shell material in the pocket flap for added protection. The radio pocket shall measure approximately_2 inches deep by 3.5 inches wide by _8_ inches high and shall be installed on the left chest. Comply `"'Exception UNIVERSAL CLIP (for P.A.S.S., misc., flashlight, etc.) A strap shall be configured to hold a personal alert devise equipped with a clip holder, flashlight equipped with a clip holder, etc. The overall dimensions of the strap shall be approximately 414 inches long by 1 Y: inches high and constructed of outer shell material. The outer shell material shall encase a piece of rigid leather measuring approximately 3/16 inch thick by 3 inches long by 1 % inches high and centered in the outer shell material. Each end of the strap shall be attached to the outer shell with two rows of stitching. This will leave a usable area of 3 inches in length. The strap shall be mounted on the right chest. Cump[y �Exception 2015 Waterloo Fire Rescue Page 7 1UL/15r''115/1'ED C4:41 PM Waterloo Fire Rescue FAX. No. 13192914279 P. O1I RETROREFLECTIVE FLUORESTCENT TRIM The retro reflective fluorescent trim shall be lime/yellow Triple Trim (L/Y borders with silver center). Each jacket shall have an adequate amount of retro reflective fluorescent trim affixed to the outside of the outer shell to meet the requirements of NFPA #1971(2013 edition) and OSHA. The trim shall be in the NYC Style: 3 inch wide stripes — around each sleeve below the elbow, around the bottom of the jacket within approximately 1 inch of the hem, and around the back and chest area approximately 3 inches below the arinpit- x Comply Exception REINFORCED TRIM STITCHING The trim stitching shall be reinforced with a strip of 3/232 inch wide flame resistant cording material. The cording shall be sewn to the top surface of the trim at the edges during installation of the retro reflective fluorescent trim on the garment- The cording provides a bed for the stitching and affords extra protection to the stitching from abrasion. This action will help to significantly reduce trim separation from the garment due to stitching failure from abrasion. SEWN ON RETROREFLCTIVE LETTERING Each jacket shall have Comply ?' Exception G cs Ord .s 3" lime/yellow Scotchlite lettering on Row A reading: V!FR A name placard sewn on with sewn 3" lime/yellow Reflexite lettering on Row G: Firefighters Name SIZING Comply %"Exception See. SP[ c The jacket length shall be measured from the juncture of the collar and back panels to the hem of the jacket and shall measure 29/33 inches long The jacket shall be available in male and female patterns in even size chest measurements of two inch increments, and shall range from a small size of 30 to a large size of 60. Generalized sizing, such a small, medium, large, etc., will not be considered acceptable. Comply 2` Exception 2015 Waterloo Fire Rescue Page 8 IL'15/2015/wED 04:41 P1 Waterloo Fire Rescue FAX No, 13192914279 P, 0:2 TROUSER CONSTRUCTION BODY The body of the shell shall be constructed of four separate body panels consisting of two front panels and two back panels. The body panels shall be shaped so as to provide a tailored fit, thereby enhancing body movement, and shall be joined together by double stitching with Nomex1' thread. The body panels and seam lengths shall be graded to size to assure accurate fit in a broad range of sizes. Comply v. Exception LINER ACCESS OPENING (TROUSER) The combined moisture barrier and the thermal liner shall be completely removable for the pant. The thermal liner and moisture barrier layers of the liner system shall be stitched together and bound around the top waist liner and moisture barrier layers of the liner system shall he stitched together and bound around the top waist and cuffs that prevents fraying and wicking of contaminants. The liner system shall have a reinforcement that will serve to prevent the liner from tearing in that area from the constant donning and doffing of the trousers. The liner system of the trouser shall incorporate an opening the purpose of inspecting the integrity of the trouser liner system. Comply -t Exception TROUSER CLOSURE SYSTEM The exterior primary positive locking closure shall be an inward facing safety hook and D ring. The safety hook shall be attached to a leather strap that is riveted to the right front body panel in the waist area and shall engage the D ring located on the leading edge of the external fly flap. Comply rc Exception EXTERNAL / INTERNAL FLY FLAP The trousers will have a vertical outside fly flap constructed of two layers of outer shell material, with a layer of moisture barrier material sandwiched between. The fly flap shall be double stitched to the left front body panel and reinforced with bartacks at the base. An internal fly flap constructed of one layer of outer shell material, thermal liner and specified moisture barrier, shall be sewn to the leading edge of the right front body panel. The inside of the right front body panel shall be thermally enhanced directly under the outside fly with a layer of moisture barrier and thermal liner material. 2015 Waterloo Fire Rescue Page 9 JULilb//11 5/WED 04:41 PM Waterloo Fire Rescue FAX No. 13192914279 P.03 The underside of the outside fly flap shall have a wide piece of loop fastener tape quadruple stitched along the full length and through the shell material only; stitching shall not penetrate the moisture barrier insert between the two layers to insure greater thermal protection and reduced water penetration. A corresponding strip of hook fastener tape shall be quadruple stitched to the outside right front body panel securing the fly in a closed position. Appropriate male and female snap fastener halves shall be installed at the leading edge of the waistband for the purpose of further securing the trousers in the closed position. _Comply "—Exception PADDED RIP -CORD SUSPENDERS & ATTACHMENT On the inside waistband shall be attachments for the standard "H" style "Padded Rip -Cord" suspenders. There will be four attachments total — 2 front, 2 back. The suspender attachments shall be constructed of a double layer of black Nomex®, Snap attachments will not be accepted. A pair of "H" style "Padded Rip -Cord" suspenders shall be specially configured for use with the trousers. The main body of the suspenders shall be constructed of at least 2 inch wide black strap webbing. The suspenders shall run over each shoulder to a point approximately shoulder blade high on the back, where they shall be joined by a 2 inch wide horizontal piece of webbing measuring approximately 8- inches long, forming the "H". This shall prevent the suspenders from slipping off the shoulders. The shoulder area of the suspenders with be padded for comfort. Comply 4 Exception SEAT The rise of the rear trouser center back seam, from the top back of the waistband to where it intersects the inside leg seams at the crotch, shall exceed the rise at the front of the trouser by 2 %x inches. The longer rear center back seam provides added fullness to the seat area for extreme mobility without restriction when stepping up or crouching and will be graded to size. This feature in combination with other design elements will maintain alignment of the knee directly over the knee pads when kneeling and crawling. _Comply _`"Exception TAKE UP STRAPS The trousers shalt be equipped with two take up straps. The straps shall be constructed of 1 inch wide black Aramid till and shall be bartacked to the trousers. The sloop shall hold a high temp thermoplastic buckle. The buckle shall point toward the front. One end shall be folded back on itself to form a loop, A high temp thermoplastic slide fastener shall be captured within the loop. The front strap component shall be inserted through the buckle on the rear strap component, back through the slide fastener, and the end shall be bartacked to the trousers. 201S Waterloo Fire Rescue Comply Exception Page 10 JfJL/15/2015/R'ED 04:42 Waterloo Fire Rescue FAX Nlo. 13192914279 KNEE REINFORCEMENTS The knee area shall be reinforced with a layer of DragonHide material. ��/1 /Pt ,tit1 lu-, The knee reinforcement shall be slightly offset to the outside of the leg to insure proper coverage when bending, kneeling and crawling. The knee reinforcements shall measure 10 inches wide by 12 inches high and shall be double stitched to the outside of the outer shell in the knee area for greater strength and abrasion resistance. Comply `'Exception PADDING UNDER KNEE REINFORCEMENTS Padding for the knees shall be accomplished with one layer ofSilizone'" foam sandwiched between the shell and the knee reinforcement layers. TROUSER CUFF REINFORCEMENTS Comply Exception The cuff area of the trousers shall be reinforced DragonHide material. The cuff reinforcement shall not be less than 2 inches in width and folded in half, approximately one half inside and one half outside the end of the legs for greater strength and abrasion resistance. The cuff reinforcement shall be double stitched to the outer shell. Two Nomee snap tabs (one each side)m measuring approximately 1 inch long shall be bartacked to the inside of each leg of the outer shell approximately three inches from the bottom of the trouser leg. A female half of the snap fastener shall be installed at the end of each tab and shall align with the male snap fastener halves installed at the bottom of the trouser thermal liner/moisture barrier. The tab mounted snap fasters shall secure the trouser thermal liner/moisture barrier. The tab mounted snap fasteners shall secure the trouser thermal liner/moisture barrier to the outer shell within three inches of the cuff. Comply Exception %gym At'G�� REVERSE BOOT CUT The outer shell trouser leg cuffs will be constructed such that the back of the leg is approximately 1 inch shorter than the front. The liner will also have a reverse boot cut at the rear of the cuff and a concave cut at the front to keep the liner from hanging below the shell. This construction feature will minimize the chance of premature wear of the cuffs and injuries due to falls as a result of "walking" on the trouser cuffs. Comply Exception Z015 Waterloo Fire Rescue Paget 2 JUL/15/20151ED 04:42 PM Waterloo Fire Rescue FAX No. 13192914279 RETROREFLECTIVE FLUORESCENT TRIM The trousers shall have a stripe of retro reflective fluorescent trim encircling each leg below the knee to comply with the requirements of NFPA #1971 (2013 revision) in 3 inch lime/yellow Triple Trim (L/Y borders with silver center). '`Comply _Exception REINFORCED TRIM STITCHING The trim stitching shall be reinforced with a strip of 3/32 inch wide flame resistant cording material. The cording shall be sewn to the top surface of the trim at the edges during installation of the retro reflective fluorescent trim on the garment. The cording provides a bed for the stitching and affords extra protection to the stitching from abrasion. This action will help to significantly reduce trim separation from the garment due to stitching failure from abrasion _Comply Exception 5 ct•aq a ML SIZING The trousers shall be available in even size waist measurements of two inch increments and shall be available in a range of sizes from 24-56. The trouser inseam measurement shall be available in two inch increments. Generalized sizing, such as small, medium, large, etc., will not be considered acceptable. Sizing specifically for women shall also be available, _Comply A Exception THIRD PARTY TESTING AND LISTING PROGRAM All components used in the construction of these garments shall be tested for compliance to NFPA Standard #1971(2013 revision) by Underwriters Laboratories (UL). Underwriters Laboratories shall certify and list compliance to that standard. 64' Comply _Exception 2015 Waterloo Fire Rescue T Page 13 j11L/15 2[I 5,/W+FLU 04:42 PPvI Waterloo Fire Rescue FAX No. 13192914279 P. 0:7 LABELS Appropriate warning labels) shall be permanently affixed to each garment. Additionally, the label(s) shall include the following information: Compliance to NFPA Standard #1971 — 2013 Edition Underwriters Laboratories classified mark Manufacturer's name Manufacturer's address Manufacturer's garment identification number Date of manufacture Size Fiber contents A Comply Exception ISO CERTIFICATION / REGISTRATION The protective clothing manufacturer shall be certified and registered to 150 Standard 9001 to assure a satisfactory level of quality. Indicate below whether the manufacturer is so certified and registered by checking either "Yes" or "No" in the space provided. ec Yes Any questions or concerns may be directed to: Lt William Beck Waterloo Fire Rescue 319-291-4461 bill.beck@waterloo-ia.org No 2015 Waterloo Fire Rescue Page 14 Sandry Fire Supply 618 6th Street DeWitt, IA 52742 Office: 888-586-2938 Neal Stapelkamp: Sales Cell: 563-212-7766 Quoted To: Waterloo Fire Department Waterloo, Iowa 50401 QUOTATION Quote # Quote Date 8/27/2015 Good Thru Payment Terms Quantity Rem Description Unit Price Amount 1 1 Coat Pant Morning Pride Edge Turnout Coat Morning Pride Edge Turnout Pant (Trouser) I have included in this package detailed specifications that Monrning Pride and Sandry Fire have come up with to "best" meet the "intentions" of the puplished specificaitons. Please contact me with any questions you may have. Additionally, please know that we have Honeywell / Morning Pride Contracts in Cedar Rapids, Des Moines, and a number of other metro areas that you can contact if you would like. Thank you for this opportunity. $1,025.31 $683.54 $1,025.31 $683.54 Subtotal Freight included TOTAL JUL/15;'2015/WED 04:42 PM Waterloo Fire Rescue FAX No. 13192914279 P. 013 EXCEPTIONS TO SPECIFICATIONS Any and all exceptions to the above specifications must be clearly stated for each heading. Use additional pages for exceptions, if necessary. 2015 Waterloo Fire Rescue Page 15 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 4,000.00 plus est. shipping costs of $ na to pay for or purchase long sleeve program tee shirts for our pre-school through 6th grade flag football program. This purchase or expenditure is being made because: to outift players in our flag football program with uniform shirts. Vendor selected for this purchase: Shirt Shack (Cedar Falls, Iowa) ❑x Bids or written quotes were taken on this purchase, as follows: Shirt Shack (Cedar Falls, IA) $7.95/shirt Advntage Screenprint (Waterloo, IA) $12.00/shirt Craft Cochran (Cedar Falls, IA) did not submit Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑ Sewer n Sanitation ❑ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1567 Recreational Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res submitted, ._. -------"Oz.,j7 7—/' Miii/AL, titd_tetit. 91--7 (Signature Dept. H r Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 26, 375.00 / $ 19,325.96 K:\shared goodies\forms\pre auth flag shirts 2014 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,076.00 plus est. shipping costs of $ to pay for or purchase Therma-Stor Holding Tanks This purchase or expenditure is being made because: This will allow for the use of waste heat from the ice system to heat water for ice resurfacers, improving ice quality and saving energy. Vendor selected for this purchase: Commercial Refrigeration Systems, Virginia, MN n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This is a specialty product only available from this vendor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds n n Road Use Tax Federal/other grants n Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 412-37-4500-2177 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 23,958.00 and the current available balance is submitted $ 23�58 66— 3`�J7ly J�� (Signature Dept ad or Designee) Date (Signature Finance Dept_ Review) Date K:\shared goodies \forms\pre-auth for waste heat recovery (Mar 2010) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form Approval Date ^/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 18,882.00 plus est. shipping costs of $ to pay for or purchase Installation labor and materials for waste heat recovery water heaters at Young Arena This purchase or expenditure is being made because: This will allow for the use of waste heat from the ice system to heat water for ice resurfacers, improving ice quality and saving energy. Vendor selected for this purchase: All -Temp Refrigeration, Cedar Rapids, Iowa Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: All Temp Refrigeration is the vendor familiar with the Young Arena ice system and had performed all inspections and maintenance on the system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 51 I General Fund ❑ Road Use Tax Bonds Li Federal/other grants n Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 412-37-4500-2177 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resperlfully submitted, (Project Code) $ 23,958.00 $ 23,958.00/ -/.5 Vtdev 62.4A 12o/4 (Signature D,iead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\pre-auth for waste heat recovery (Mar 2010) City Clerk Use Only Finance Committee Approval Date 614/1 S� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,993.00 plus est. shipping costs of $ to pay for or purchase One Tektite winter cab for a John Deere 1580 mower. This purchase or expenditure is being made because: New John Deere 1580 mower does not have a cab, will be used to move snow during winter operations. John Deere does not make a removable cab for this unit. Vendor selected for this purchase: P&K Midwest Inc. n Bids or written quotes were taken on this purchase, as follows: P&K Midwest, Waterloo IA $8,993.00 Van Wall Equipment, Urbandale IA $9,413.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund 0 Road Use Tax El Sewer n Sanitation ▪ Bonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 415-37-4110-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resper.tful submit (Project Code) $ 42,000.00 $ 42,000.00 Ma ' - 6.aa12ti 4 /S fgnature De¢f. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth JD 1580 Tektite Cab.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 9/8/5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE $5,500.00 plus est. shipping costs of $ to pay for or purchase Replacement of native grasses that have died in the planter on the back side of Regions Bank, next to the dam, and across 4th Street in Paramount Park. This purchase or expenditure is being made because: Hemlin Grasses that were installed as part of the original River Renaissance Project have almost all died. They are being replaced by Karl Forester Feather Reed Grass. Vendor selected for this purchase: Wapsie Pines Lawn Care & Landscaping ❑X Bids or written quotes were taken on this purchase, as follows: Wapsie Pines, Cedar Falls IA $5,205.00 Matthias Landscaping, Waterloo IA $5,582.85 Jordan's Nursery, Cedar Falls IA $5,847.24 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is ctfully submitted $ 24,940.00 $ 24,0821gV 7224/telli- /Jiuz r-. ignature D Head • Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\form.\Pre- . h Downtown 6th St Plaza Beds.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date c't''r The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Parking Ramp Department to expend $ 24,500.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Tuckpointing for W 5th Street Ramp Vendor selected for this purchase: Restoration Services ❑X Bids or written quotes were taken on this purchase, as follows: Restoration Services - hourly rate of $52.00 Evans Preferred Exterior - hourly rate of $54.00 Schooner - hourly rate of $70.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ R4-6:0DQ� $ lac,t4rLfi1 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) ity er Ise•ny Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize ehe foo llowing nd purchase or expenditure submitted by the Planning par $ 1,620.00 plus est. shipping costs of $ 0.00 to pay for or purchase Archaeological assessment for the South Waterloo Business Park This purchase or expenditure is being made because: To examine the 181 acre parcel to identify areas previously surveyed and assess whether those studies were adequate under prior guidelines to determine archaeological significant Vendor selected for this purchase: Tallgrass Historians n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior work experience and reputation on other city projects Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax n Sewer n Sanitation n Bonds n Federal/other grants in Other (specify) San Marnan TIF Cash This expenditure is to be coded to the following budget line -item: 426 08 6205 2103 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted a t is $ 870,470.00 $ -4- -e e0 ;- q 10 and the current available bale - is Re (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) SCOPE OF WORK AND COST PROPOSAL SUBMITTED BY: TALLGRASS HISTORIANS L.C., 2460 S. RIVERSIDE DRIVE, IOWA CITY, IA 52246 07/26/2015 PROJECT : SOUTH WATERLOO BUSINESS PARR SITE CERTIFICATION, CITY OF WATERLOO, IA: PHASE IA ARCHAEOLOGICAL ASSESSMENT Labor Costs: Principal Investigator @ $70.00 Research Assistant @ $28.67 Subtotal Labor Expenses: photocopies/report production supplies/shipping I -Sites Fee 5 75 30 Subtotal Expenses $ 110 Hours 20 hrs. 4 hrs. 24 hrs. Totals $ 1400 115 $1510 LABOR TOTAL $ 1510.00 EXPENSES TOTAL $ 110.00 GRAND TOTAL $ 1620.00 [costs will be shifted within budget to reflect actual labor & receipts] Scope of Work: The Phase IA Archaeological Assessment will examine the 181 acre parcel at the intersection of US Highway 20 and Ansborough Avenue to identify areas previously surveyed and assess whether those studies were adequate under 1999 state guidelines for Phase I survey in Iowa; areas previously impacted to the point that they no longer retain the potential for archaeological resources; and assess the remaining areas for archaeological potential. The results of the Phase IA will be summarized in a report that will identify those areas that warrant no further archaeological investigation and those areas that retain archaeological potential and warrant Phase I investigation prior to construction. The costs of a Phase I investigation are not included in the above estimate because the estimated cost will need to be based on the area as identified by the results of the Phase IA assessment. Submitted Date: July 26, 2015 Accepted Date: Submitted by: Digitally signed by Leah D. Rogers DN: co —Leah D. Rogers, o=Tallgrass Historians LC., ou, email=LDRog215@aol.com, c=US Date: 2015.08.2611:00:58 -05'00' Leah D. Rogers, Member Tallgrass Historians L.C. Accepted by: City Clerk Use Only Finance Committee 9;rj l Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 22,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Consulting services to develop the South Waterloo Industrial Park Master Plan This purchase or expenditure is being made because: Develop master development plan concepts for So Waterloo Industrial Park Master Plan Vendor selected for this purchase: Wayne Claassen Engineering n Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Prior work experience in plan area proves more cost effective Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Road Use Tax n Sewer ❑ Sanitation nBonds Federal/other grants n Other (specify) San Marnan TIF Cash This expenditure is to be coded to the following budget line -item: 426 08 6205 2103 (Fund - Department - Activity - Account Number) in which the budgeted am and the current availar a balance is R (Project Code) $ 870,470.00 ' $ 116,970.00 /G).1.a L4 g /S (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES Part I. PARTIES AND PROJECT THIS AGREEMENT is made on the Day of in the year20.15between rha City of WarPrinn Tar.,a and Wayne Claassen Engineering and Surveying, Inc. the Owner South Waterloo Industrial Park Master Plan the Engineer, for the following Project: The Owner and the Engineer agree as follows: Page? of 10 ACEC Owner -Engineer Agreement, Document No. 4 O THE AMERICAN CONSULTING ENGINEERS COUNCIL 1155 15ttrStreet, N.W., Washington, D.C. 20005 Part II. ENGINEERING CHARGES: A. In accordance with the Terms and Conditions of this Agreement, the ENGINEER shall provide professional services for which the OWNER shall compensate the ENGINEER as follows: A.1 Bask Services -As defined in Paragraph 1.1 and Additional Services, as defined in Paragraph 1.2, as follows: The following rates shall be used for all services provided by the ENGINEER on this project with a total NOT TO EXCEED AMOUNT of $22,000: Category Hourly Rate 1. Engineer $120.00 2. Land Surveyor $ 95.00 3. CADD $ 90.00 4. 2 person Survey Crew $160.00 5. Clerical $ 65.00 A.1.2 Cost of Services of other professional consultants at a multiple of One (1.0) Times the amount billed to the ENGINEER by the professional consultants for such services. A.2 Reimbursable Expenses -As defined in Article 4, times a multiplier of One (1.()). Page 2 of 10 Part III. TERMS AND CONDITIONS Article 1. ENGINEER'S SERVICES 1.1 Basic Services- The Engineer agrees to perform professional services in connection with the Project, including normal civil engineering and land surveying services related thereto, as set forth below and contained within this Agreement: 1.1.2 Schematic Desigu Phase During the Schematic Design Phase the ENGINEER shall: a. Consult with the OWNER to ascertain the OWNER'S requirements for the Project. b. Advise the OWNER as to the necessity of his obtaining additional services such as described within Article 1, paragraph 1.2 "Additional Services" and if authorized by the OWNER, shall provide, or assist him in procuring such additional services. c. Develop master development plan concepts for the site generally shown on the attached "Attachment 9" and review with City staff to determine a selected Master Development Plan Map. The concepts and selected Master Development Plan will consider existing topography, access to existing sanitary sewer and water main and other utilities as well as drainage and transportation facilities. The master will be prepared to meet the "IEDA Certification Program Guidebook for Participation -Step 3" guidelines. d. Completion of a boundary survey and preparation of a recordable Plat of Survey showing existing property boundaries, easements of record, right-of-way and corresponding areas. e. A map showing two -foot contours of the property based upon the City's LIDAR survey completed previously. f. Complete the concept development phase and review these with City staff by 10/15/2015, complete the boundary survey (after crops are removed) by 11/15/2015 and complete the Final draft of the Master Development Plan by 12/15/2015. Page of essed to the point indicated; that to the best of the ENG ER's knowledge, information and belief, the quality of e C. ractor's work is in accordance with the Constru. on Con .ct Documents (subject to subsequent tests and iew requi . by the Construction Contract Documents, to orrec- tion o inor deviations from the Construction ontract Docume and to qualifications stated in the Cer icate for Payment), : nd that the Contractor is entitled to . e amount stated. Th 'ssuing of the Certificate for Pa, ent by the ENGINEER all not represent that he has m. e any investi- gation to dete . ine the uses made by the Co actor of sums paid to the Con : ctor. 1.1.6.5 Make r .mmendations to the • WNER on all claims relating to t - execution and pro -ss of the construc- tion work. The EN a EER's decision n matters relating to the ENGINEER's des shall be fina 1.1.6.6 Notify the 0 not conform to the re It Contract, prepare a writt non -conforming permanent tions to the OWNER for its the OWNER, have recom Contractor. R of pe anent work which does eq ed in the Construction describing any apparent k and make recommenda- ection and, at the request of ations implemented by the 1.1.6.7 Review shop dr ings, s.. pies, and other submit- tals of the Contractor nly for ge al conformance to the design concept of the ' oject and for s neral compliance with the Construction Co ract. 1.1.6.8 Prepare hange Orders f. the OWNER's approval. 1.1.6.9 Con. t a construction progress view related to the Contra .r's date of completion; eive written guarantees d related data assembled by th Contractor; and issue the OWNER a Certificate of Final ' ment. 1.1.6.10 The ENGINEER shall not be responsi for the defect .r omissions in the work result of the Contr., ors, or any • , .contractors, or any of the Contractor's or ' bcon- tra .r's employees, or that of any other persons ore ities re • onsible for performing any of the work result as .n- t ed in the Construction Contract. 1.2 Additional Services If authorized in writing by the OWNER, the ENGINEER agrees to furnish or obtain from others, additional profes- sional services in connection with the Project, as set forth below and contained within this Agreement: 1.2.1 Preparation of applications and supporting docu- ments for govenment grants, loans or advances. 1.2.2 Making drawings from field measurements of existing construction when required for planning additions or altera- tions thereto. 1.2.3 Services due to changes in the scope of the Project or its design, including but not limited to, changes in size, com- plexity, schedule or character of construction. 1.2.4 Revising studies, reports, design documents, drawings or specifications which have previously been approved by the OWNER, or when such revisions are due to causes beyond the control of the ENGINEER. 1.2.5 Preparation of design documents for alternate bids or for out -of -sequence work requested by the OWNER. 1.2.6 Preparation of detailed renderings, exhibits or scale models for the Project. 1.2.7 Providing special analysis of the OWNER'S needs such as owning and operating analysis, OWNER's operating and maintenance manuals, OWNER's special operating draw- ings or charts, and any other similar analysis. 1.2.8 Providing planning surveys, site evaluations and com- parative studies of prospective sites. 1.2.9 Providing any type of field surveys for design pur- poses, "stake out" of the location of the work, and any other special field surveys. 1.2.10 Furnishing additional copies of reports and addi- tional prints of Drawings and Specifications in excess of those stipulated in the Agreement. 1.2.11 Investigations involving detailed consideration of operations, maintenance and overhead expenses; the prepara- tion of rate schedules, earnings and expense statements, feasi- bility studies, appraisals and valuations; detailed quantity surveys of material and labor; and material audits or inven- tories required by the OWNER. 1.2.12 Additional services when the Project involves more than one Construction Contract, or separate equipment contracts. 1.2.13 Preparing special Change Orders when requested by the OWNER which are not within the scope of Article I, "ENGINEER'S SERVICES," paragraph 1.1.6.8. 1.2.14 Making a review of the Project prior to expiration of the guarantee period and reporting observed discrepancies under guarantees provided by the Construction Contract. 1.2.15 Preparing a set of reproducible record drawings conforming to construction records provided to the ENGINEER, made by the Contractor during the construction process. 1.2.16 Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) defective or incomplete work of the Contractor, (3) prolongation of the initial Construction Contract time beyond the contract time, (4) acceleration of the work schedule involving services beyond established office working hours, and (5) the Contractor's default under Construction Contract due to delinquency or insolvency. 1.2.17 Providing assistance in the initial start-up, testing, adjusting or balancing, or operation of equipment or systems, or training personnel for operation or maintenance of equip- ment or system. 1.2.18 Providing design services relating to future facilities, systems and equipment which are not intended to be con- structed or operated as a part of the Project. 1.2.19 Providing services as an expert witness for the OWNER in connection with litigation or other proceedings involving the Project. 1.2.20 Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as described in Article 2, "OWNER'S RESPON- SIBILITIES." 1.2.21 Providing Resident Project Representative services to give the OWNER more extensive on -site representation during the Construction Phase. Page 4 of1p Article 2. OWNER'S RESPONSIBILITIES The OWNER shall: 2.1 Provide to the ENGINEER all criteria, design and con- struction standards and full information as to the OWNER's requirements for the Project. 2.2 Designate in writing a person authorized to act as the OWNER'S representative. The OWNER or his representative shall receive and examine documents submitted by the ENGINEER, interpret and define the OWNER's policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the ENGINEER'S services. nish to the ENGINEER a complete la the Pro l- • h shall include yo e limited to service and utilities o hs and invert grades, easements, rights -of- .nto. .es, streets, alleys, pavements, a.••' property, encroac .ning and deed r- .ons, existing buildings, improvements ee ons. 2.4 Furnish soils data inclu'ding but not limited to reports, test borings, test pits, probings,-subsurface exploration, soil bearing values, percolation tests, ground corrosion and resist- ivity tests, all with appropriate professional interpretation. 2.5 Furnish laboratory tests, air and water pollution tests, reports and inspections of samples, materials or other items required by law or by governmental authorities having juris- diction over this Project. 2.6 Provide legal, accounting, and insurance counseling services necessary for the Project, legal review of the Construction Contract Documents, and such auditing services as the OWNER may require to account for expenditures of sums paid to the Contractor. 2.7 Furnish permits and approvals from all governmental authorities having jurisdiction over this Project and from others as may be necessary for completion of the Project. 2.8 Furnish above services at the OWNER's expense and in such manner that the ENGINEER may rely upon them in the performance of his services under this Agreement. 2.9 Obtain bids or proposals from contractors for work relating to this Project and bear all costs relating thereto. 2.10 Protect and preserve all survey stakes and markers placed at the Project site prior to the assumption of this responsibility by the Contractor and bear all costs of replacing stakes or markers damaged or removed during said time interval. 2.11 Guarantee full and free access for the ENGINEER to enter upon all property required for the performance of the ENGINEER's services under this Agreement. 2.12 Give prompt written notice to the ENGINEER when- ever the OWNER observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect the ENGINEER's performance of services under this Agreement. 2.13 Compensate the ENGINEER for services rendered under this Agreement. Page 5 ticle 3 DIRECT PERSONNEL EXPENSE Dire ' ersonnel incurre. th Project by employees o payroll connecte xpense is defined as the direct labcosts ENGINEER directly attributa yment of the actual salaries and ENGINEER, but not inc and other non-Proje o the ges to the ing indirect elated costs. Article 4 REIMBURSABLE EXPENSES 4.1 Reimbursable Expenses are in addition to compensation to the ENGINEER for Basic and Additional Services and include expenditures made by the ENGINEER, his employees or his consultants in the interest of the Project. Reimbursable Expenses include but are not limited to: 4.1.1 Expense of transportation, subsistence and lodging when traveling in connection with the Project. 4.1.2 Expense of long distance or toll telephone calls, tele- grams, messenger service, field office expenses, and fees paid for securing approval of authorities having jurisdiction over the Project. 4.1.3 Expense of all reproduction, postage and handling of Drawings, Specifications, reports or other Project -related work product of the ENGINEER. f com u g charges for 4.1.5 When authorized in advance by the OWNER, expense of overtime work requiring higher than normal rates, and expense of preparing perspectives, renderings or models. Article 5 PAYMENTS TO THE ENGINEER 5.1 Progress payments shall be made in proportion to services rendered and as indicated within this Agreement and shall be due and owing within thirty days of the ENGINEER's submittal of his monthly statement. Past due amounts owed shall include a charge at the maximum legal rate of interest from the thirtieth day. 5.2 If the OWNER fails to make monthly payments due the ENGINEER, the ENGINEER may, after giving seven days written notice to OWNER, suspend services under this Agree- ment. 5.3 No deductions shall be made from the ENGINEER's compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors. 5.4 If the Project is delayed or if the ENGINEER's services for the Project are delayed or suspended for more than three months for reasons beyond the ENGINEER's control, the ENGINEER may, after giving seven days written notice to the OWNER, terminate this Agreement and the OWNER shall compensate the ENGINEER in accordance with the termina- tion provisioncontained hereafter in this Agreement. of 10 Article 6 GENERAL PROVISIONS 6.1 Ownership of Documents All Drawings, Specifications and other work product of the ENGINEER for this Project are instruments of service for this Project only and shall remain the property of the ENGINEER whether the Project is completed or not. Reuse of any of the instruments of service of the ENGINEER by the OWNER on extensions of this Project or on any other project without the written permission of the ENGINEER shall be at the OWNER's risk and the OWNER agrees to defend, indem- nify and hold harmless the ENGINEER from all claims, damages, and expenses including attorneys' fees arising out of such unauthorized reuse of the ENGINEER's instruments of service by the OWNER OR BY OTHERS ACTING THROUGH THE OWNER. Any 'reuse or adaptation of the ENGINEER's instruments of service occurring after the written agreement of the ENGINEER shall entitle the ENGINEER to further compensation in amounts to be agreed upon by the OWNER and the ENGINEER. 6.2 Delegation of Duties Neither the OWNER nor the ENGINEER shall delegate his duties under this Agreement without the written consent of the other. 6.3 Termination This Agreement may be terminated by either party by seven days written notice in the event of substantial failure to per- form in accordance with the terms of this Agreement by the other party through no fault of the terminating party. If this Agreement is terminated, the ENGINEER shall be paid for services performed to the termination notice date including Reimbursable Expenses due plus Termination Expenses. Termination Expenses are defined as Reimbursable Expenses directly attributable to termination, plus 1507o of the total compensation earned to the time of termination to account for ENGINEER's rescheduling adjustments, reassignment of personnel and related costs incurred due to termination. 6.4 Extent of Agreement This Agreement represents the entire and integrated agree- ment between the OWNER and the ENGINEER and super - cedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the OWNER and the ENGINEER. 6.5 Governing Law Unless otherwise specified within this Agreement, this Agree- ment shall be governed by the law of the principal place of business of the ENGINEER. 6.6 General 6.6.1 Should litigation or arbitration occur between the two parties relating to the provisions of this Agreement, all liti- gation or arbitration expenses, collection expenses, witness fees, court costs and attorneys fees incurred by the prevailing party shall be paid by the non -prevailing party to the pre- vailing party. 6.6.2 Neither party shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's employees and agents. 6.6.3 In the event any provisions of this Agreement shall be held to be invalid and unenforceable, the remaining provis- ions shall be valid and binding upon the parties. One or more waivers by either party of any provision, term, condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 6.6.4 The ENGINEER has not been retained or compen- sated to provide design and construction review services relating to the Contractor's safety precautions or to means, methods, techniques, sequences, or procedures required for the Contractor to perform his work but not relating to the final or completed structure; omitted services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 6.6.5 The ENGINEER intends to render his services under this Agreement in accordance with generally accepted profes- sional practices for the intended use of the Project and makes no warranty either express or implied. 6.6.6 Any Opinion of the Construction Cost prepared by the ENGINEER represents his judgment as a design professional and is supplied for the general guidance of the OWNER. Since the ENGINEER has no control over the cost of labor and material, or over competitive bidding or market conditions, the ENGINEER does not guarantee the accuracy of such Opinions as compared to Contractor bids or actual cost to the OWNER. 6 10 Page of Article 7. SPECIAL PROVISIONS 7.1 Insurance and Indemnity 7.1.1 Engineer's Insurance —The ENGINEER shall acquire and maintain statutory workmen's compensation insurance coverage, employer's liability, comprehensive general liability insurance coverage and professional liability insurance coverage. The limits and deductible applicable to both comprehensive general liability and professional liability shall be established under a separate agreement between the parties. 7.1.2 Contractor's Insurance —Prior to the commencement of the work, the OWNER shall require the Contractor and any Sub- contractors to submit evidence that he (they) have obtained for the period of the Construction Contract and the guarantee period comprehensive general liability insurance coverage (including completed operations coverage). This coverage shall provide for bodily injury and property damage arising directly or indirectly out of, or in connection with, the performance of the work under the Construction Contract, and have a limit of not less than $ 250,000.00 for all damages arising out of bodily injury, sickness or death of one person and an aggregate of $ 1, 000 , 000.00 for damages arising out of bodily injury, sickness and death of two or more persons in any one occurrence. The property damage portion will provide for a limit of not less than $ 250, 000.00 for all damages arising out of injury to or destruction of property of others arising directly or indirectly out of or in connection with the performance of the work under the Construction Contract and in any one occurrence including explosion, collapse and underground exposures. Included in such coverage will be contractual coverage sufficiently broad to insure the provision of paragraph 7.1.4 "Indemnity". The comprehensive general liability insurance will include as additional named insureds: the OWNER; the ENGINEER; and each of their officers, agents and employees. 7.1.3 Builders Risk "All Risk" Insurance —Before commencement of the work, the OWNER will require that the Contractor and any Subcontractors submit written evidence that he (they) have obtained for the period of the Construction Contract, Builders Risk "All Risk" Completed Value Insurance Coverage (including earthquake and flood) upon the entire Project which is the subject of the Construction Contract. Such insurance shall include as additional named insureds: the OWNER.; the ENGINEER; and each of their officers, agents, employees and any other persons with an insurable interest as maybe designated by the OWNER. Such insurance may have a deductible clause but not to exceed $5,000, except that the earthquake deductible may be in accordance with generally accepted insurance practices in the locale where the coverage is issued. 7.I.4 Indemnity —The OWNER will require that any Contractor or Subcontractors performing work in connection with Drawings and Specifications produced under this Agreement to hold harmless, indemnify and defend, the OWNER and the ENGINEER, their consultants, and each of their officers; agents, and employees from any and all liability claims, losses or damage arising out of or alleged to arise from the Contractor's (or Subcontractor's) negligence in the performance of the work described in the Construction Contract Documents, but not including liability that may be due to the sole negligence of the OWNER, the ENGINEER, their consultants or their officers, agents and employees. Page 7 of 10 7.3 Res s ' nstruction Review Services 7.3.1 If requested by the 0 . recommended by the ENGINEER and approve. sting by the OWNER, the ENGINEER shall provide one or more u - Resident Project Representatives t the ENGINEER in order to render more extensive representation at the Project site .. ' the Construction P uch Resident Construction Review Services shall be paid for by the OWNER as Additional Services as • . -d wit.' Agreement. The limits of the authority, duties and responsibilities of a Resident Project Representative shall be d- , . - .efore such servicesbegin by written instruments labeled Exhibit A, attached to, and made a part of this Agree 7.3.2 By means of the more e. . e on -site observations of the work in progress, the E ` . - ER will endeavor to provide further protection for th- ' DER against defects and deficiencies in the Contractor's work, but t - . hing of such services shall not include • . uction review of the Contractor's construction means, methods, techniques, sequenc- .rocedures, or of any saf -cautions and programs in connection with the work, and the ENGINEER shall not be responsib e . .e Con- trac - allure to carry out the work in accordance with the Construction Contract. $ Page of 10 7.4 Limitation of Liability The OWNER agrees to limit the ENGINEER's liability to the OWNER and to all Construction Contractors and Subcontractors on the Project, due to the ENGINEER's professional negligent acts, errors or omissions, such that the total aggregate liability of the ENGINEER to those named shall not exceed fifty thousand ($50,000) dollars or the ENGINEER's total fee for services rendered on this Project, whichever is greater. Page 9 ofl2 This Agreement executed the day and year written at the beginning of the Agreement. OWNER: City of Waterloo, Iowa By: Buck Clark, Mayor Wayne By: ENGINEER: a. se Eng' eeri;y, & Surveying, Inc. William J. C Essen, President ATTEST BY: AT BY: Suzy Schares, City Clerk Denise DeLeon, Secretary Page 10of10 1 City of Woierloo 188L3-00-151-005120.4 Acres 'LM Fara,LTD.I8813-09-176-003I3t54Actea City ofW 881309451-03714E2 Ave, .. ... Cttyo1Wateal«, 1881.3-09-301-01812.48 Ae_rn; of W terlao l 8813709-301-022 1 837 Acres Lcstl Fesm,, LIB. 8813 South Waterloo Business Park Cittj of Waterloo, Iowa DI Wateaoo 8813_09-301-(T24110.23Acre Gty o{W tertoo18813-093010271831 Acre,` City of Waterloo j 8813-09-301-028 1 277 Acre, =: 301.029 19.03 Lesti Fa m .LTD.18813-09- LTD. 18813-09-35 T/4 iypboa W rope Btact Ha,. rv,R Cow', Ao untied tact.. .eata.Y M IM,ar a EMFauS nnwn, ,b smos•sarl ^ mVrM ^164c H. . Courtly tO �M ,.�eaaw w The cq drar„w mam re „.rrr m�i, .r b M. xevaeydrlr. sfwma4w. Nwn amnnt(tlsWma'o r..e Ln .rnaya r..yA,. 3. . err. kcaleC ar IM1e ond ,M1cl Xarh` wnlr Aarwma'M.+s. be rumprNe talamalion Attachment 9 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 3,800.00 plus est. shipping costs of $ 0.00 to pay for or purchase Environmental services for the South Waterloo Business Park; specifically wetland delineation services. This purchase or expenditure is being made because: Project site is in process of site certification with IEDA to be developed in the future as a business park Vendor selected for this purchase: Stantec Consulting Services ❑ Bids or written quotes were taken on this purchase, as follows: Stantec Consulting Services Inc. - $3800 Terracon - $4,250-$4,850 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants ❑X Sewer Sanitation Other (specify) San Marnan TIF Cash This expenditure is to be coded to the following budget line -item: 426 08 6205 2103 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 870,470.00 v and the current available balancte is $ 116,970.00 fr" Respectfully (9 e•S`./s--- (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 3,800.00 plus est. shipping costs of $ 0.00 to pay for or purchase Environmental services for the South Waterloo Business Park; specifically wetland delineation services. This purchase or expenditure is being made because: Project site is in process of site certification with IEDA to be developed in the future as a business park E" Vendor selected for this purchase: Stantec Consulting n Bids or written quotes were taken on this purch Stantec Consulting Services Inc. - $3800 Terracon - $4,250-$4,850 rvices as follows: n Bids or quotes were not taken on this;E 'rchase because: Prior Committee Actions (Dates); Please check the following box(: as appropriate to describe the funding for this expense: n General Fund ad Use Tax Sewer ❑ Sanitation nBonds ❑ : ederal/other grants QX Other (specify) San Marnan TIF Cash This expenditure is to a coded to the following budget line -item: 426 08 6205 2103 (Fund - Dep ment - Activity - Account Number) (Project Code) in which the budgeted amou and the current available balan Respectfully s bmitt'd, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date is is $ 870,470.00 $ 116,970.00 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Stantec July 24, 2015 Mr. Don Temeyer City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Stantec Consulting Services Inc. 2300 Swan Lake Boulevard, Suite 102 Independence IA 50644 Tel: (319) 334-3755 Fax: (319) 334-3780 Reference: Proposal for Environmental Services, Proposed South Waterloo Business Park Dear Mr. Temeyer, Stantec Consulting Services Inc. (Stantec) is pleased to provide you with this proposal to conduct environmental services for the proposed South Waterloo Business Park in Waterloo, Iowa. The project area is located southeast of the intersection of Ansborough Avenue and U.S. Highway 20 in Waterloo. Services to be provided include an on -site determination of wetland boundaries within the project area and preparation of a final report suitable for submittal to the U.S. Army Corps of Engineers (USACE) as part of a Joint Section 401 /404 Permit application. This proposal also includes a cost estimate for an optional task to conduct a habitat assessment for federal and state -listed threatened and endangered species concurrent with the wetland investigation. Our proposal includes sections describing our technical approach/scope of work, cost estimate and project schedule for your consideration. TECHNICAL APPROACH/SCOPE OF WORK The project is to determine if wetlands exist within the project area and provide a delineation of such wetlands using currently approved methodology. If requested, a preliminary habitat assessment for federal and state -listed threatened and endangered species with the potential to occur within Black Hawk County will also be conducted concurrent with the wetland investigation. A report of the findings will be prepared after the fieldwork is complete. No specific species surveys that may be required are included in this scope of services, but are available upon request. This scope of services does not include agency coordination, preparation of permit applications or wetland mitigation concept design assistance; however, these services are also available upon request. Discharges of dredged or fill material, excavation and mechanized land clearing in Waters of the U.S. will require authorization from the USACE. Final determination of the limit of Waters of the U.S. for permitting purposes rests with the USACE. The wetland determinations and delineations presented in the report may be used for planning and informational purposes dhly. Design with community in mind July 24, 2015 Attention: Mr. Don Temeyer Page 2 of 5 Services to be provided under this Agreement are defined in the following tasks: Task 1. Wetland Boundary Delineation. The project wetland scientist, using methods defined in the 1987 Corps of Engineers Wetland Delineation Manual and the Midwest Regional Supplement to the Corps of Engineers Wetland Delineation Manual, will conduct one site visit to determine existing wetland boundaries. This work will include a field assessment of surface hydrology, observations of soil redoximorphic features and a plant community characterization. Wetland boundaries identified in the field will be mapped using a Global Positioning System (GPS). The GPS data will be transferred to aerial photography. The presence of any other Waters of the U.S. (e.g., streams) located within the project area will also be determined. Prior to the fieldwork, the project wetland scientist will conduct a desktop evaluation of potential wetlands located on cropped lands. Hydric soil data and National Wetlands Inventory (NWI) data will be overlaid on aerial photography. Five years of aerial photographs will be reviewed for the purposes of this investigation. Areas of potential wetland will be identified by interpreting wetness signatures on aerial photographs such as ponding, flooding, or impacts of saturation that potentially meet wetland hydrology and possibly wetland vegetation criteria. Soils within potential wetlands (cropped lands) will be investigated at the time of the field visit to verify if soils meet a hydric soil field indicator per the Midwest Regional Supplement. A report of the wetland and waterway findings will be prepared and will be suitable for submittal to the USACE. The report will include data and documentation required by the USACE, including aerial photographs showing wetland boundaries, data sheets for sampling locations and a description of methods used. Final delineation of wetland boundaries will be indicated on aerial photography. This task also includes drafting and clerical staff efforts in preparing the report. Task 2. Threatened and Endangered Species Screening and Habitat Assessment. The U.S. Fish and Wildlife Service (USFWS) Section 7 Consultation website will be searched to identify those federally - listed species with the potential to occur in Black Hawk County. In addition, the Iowa Department of Natural Resources Natural Areas Inventory (NAI) database will be searched to obtain records of known occurrences of state -listed rare, threatened and endangered species or unique natural communities in the project area. A walking survey will be conducted by the project biologist concurrent with the wetland investigation to assess the potential of the project area to support federal or state -listed threatened or endangered species. Results of the field review will be combined into one report with the results of the wetland investigation. The final report will include the results of the database searches, a summary of habitat preferences and potential habitat locations for listed species potentially occurring in the project area, potential impacts to listed species and recommendations for species specific surveys as needed. Design with community in mind July 24, 2015 Attention: Mr. Don Temeyer Page 3 of 5 Assumptions 1. Stantec staff would have access to the site upon proper and timely notification of such site visit(s) to the City of Waterloo and affected property owners. 2. Stantec would be furnished available information needed for the project, all of which Stantec may rely upon without independent verification in performing the services. 3. It is assumed that the City of Waterloo will obtain landowner permission to ensure the project area can be accessed by Stantec biologists at the time of the field survey. 4. It is assumed that Stantec would complete the fieldwork for both tasks in one mobilization and no additional site visits would be required. 5. On -site meetings with the USACE, or other regulatory agencies, are not included in this Scope of Services and if needed would be considered an extra service at current billing rates. Cost Estimate Stantec will complete the specified Scope of Work on a time and materials (not to exceed) basis for the estimated fees shown below: D. Task 1 - $3,300 ➢ Task 2 - $500 Any additional costs that arise in association with the specified Scope of Work will be closely coordinated with the client so that the fee estimate is not exceeded without clear understanding of both parties. Assumptions associated with this cost estimate are provided in the Technical Approach / Scope of Work section. The above -stated fees for this scope of services are valid for 30 days from the date of this proposal. A service agreement for work on this project is attached. If this proposal is acceptable, please sign below and return one copy to the address shown on the letterhead and keep a copy for your records. PROJECT SCHEDULE We have staff with availability to work on this project in August 2015 and will work with the City of Waterloo to schedule the fieldwork following written authorization to proceed. The final report would be submitted within two weeks of completion of the fieldwork. Stantec greatly appreciates the opportunity to provide you with this proposal to conduct environmental services for the proposed South Waterloo Business Park. We look forward to working with you on this project. Design with community in mind July 24, 2015 Attention: Mr. Don Temeyer Page 4 of 5 TERMS AND CONDITIONS The above -state fee proposed for this scope of services is valid for 30 days from the date of this proposal. Hourly billing rates are subject to annual adjustments. Invoices for the services performed will be submitted either upon completion of such services or on a monthly basis. Please remit payments for invoices to: Stantec Consulting Services Inc. 13980 Collections Center Drive Chicago, IL 60693 If you have any questions, or require any additional information, please contact me at (319) 334- 3755. Sincerely, STANTEC CONSULTING SERVICES INC. Stacey J. Parks Senior Scientist Phone: 319-334-3755 Fax: 319-334-3780 stacey.parks@stantec.com Design with community in mind July 24, 2015 Attention: Mr. Don Temeyer Page 5 of 5 The Terms and Conditions, and referenced Proposal scope of services and fees are agreed upon: ConsultarTf. 1 V Y1ek) Date 07/24/15 Terry J. VanDeWalle, Senior Biologist/Associate Stantec Consulting Services Inc. 2300 Swan Lake Boulevard, Suite 102 Independence, Iowa 50644 Client: Date Client Name (Printed): Client Address: Design with community in mind July 27, 2015 Mr. Don Temeyer City of Waterloo 715 Mulberry Street Waterloo, IA 50703 P: 319-291-4366 E: DON.TEMEYER@WATERLOO-IA.ORG Re: Proposal for Wetland Delineation Services Proposed South Waterloo Business Park Waterloo, Black Hawk County, Iowa Terracon Proposal No. P13150286 Dear Mr. Temeyer: lrerracon Terracon Consultants, Inc. (Terracon) is pleased to submit this proposal to conduct natural resources consulting services at the referenced site. The purpose of our services will be to characterize the existing site conditions, to assess the extent of waterbodies and wetlands on the project site, and to provide a recommendation regarding whether the identified waterbodies or wetlands would be considered jurisdictional by the U.S. Army Corps of Engineers (USAGE). 1.0 PROJECT INFORMATION 1.1 Site Location ITEM DESCRIPTION Location Southeast of Ansborough Avenue and US Highway 20 in Waterloo, Black Hawk County, Iowa Total Site Acreage Existing improvements Approximately 181.7 acres Agricultural land with a drainage feature Current ground cover Existing topography/water bodies Agricultural land Generally level with some low-lying areas Terracon Consultants, Inc. 6612 Chancellor Drive, Suite 102 Cedar Falls, IA 50613 P [319) 277-4016 F [319) 277-4320 terracon.com Geotechnical • Environmental Construction Materials a Facilities Proposal for Wetland Delineation. Service Proposed South Waterloo Business Park E Waterloo, Iowa July 27, 2015 A Terracon Proposal No. P13150286 1.2 Proposed Project Description 1 Terracon ITEM DESCRIPTION Structures/Development The project site is in process of Site Certification with Iowa Economic Development Authority (IEDA) to be developed in the future as a business park. Should any of the above information or assumptions be inconsistent with the planned construction, please let us know so that we may make any necessary modifications to this proposal. Tributaries, creeks, wetlands, or ponds identified on the site may be considered Waters of the United States (WUS) under the jurisdiction of the USACE. Proposed impacts to a jurisdictional waterbody, including draining., filling, crossing, relocating, or discharging into the waterbody may require a Section 404 Permit from the USACE and a Section 401 Water Quality Certification from Iowa Department of Natural Resources (IDNR). Please note that only the USACE can make the final determination on the jurisdictional status of WUS, and on the need for permit processing and compensatory mitigation. 2.0 SCOPE OF SERVICES 2.1 Base Services The delineation will use mandatory technical criteria, field indicators, and other sources of information to assess whether the project area has jurisdictional WUS or wetlands. The classification will be performed by an experienced biologist, environmental scientist, or wetland technician. If wetlands are present, the upland boundaries within the project area will be identified. WUS will also be identified and mapped during the delineation. The methods Terracon will use in the delineation generally follow the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Midwest Region (2010) and the Federal Manual for Identifying and Delineating Jurisdictional Wetlands (1987). Jurisdictional wetlands generally have three essential characteristics: hydrophytic vegetation, hydric soils, and wetland hydrology. Our proposed Scope of Work includes the following: Assemble and review application and available information (i.e., aerial photographs, soil classifications and soil survey maps, USGS topographic maps, National Wetland Inventory (NWI) maps). Responsive ig Resourceful ■ Reliable 2 Proposal for Wetland Delineation Service Proposed South Waterloo Business Park , Waterloo, Iowa July 27, 2015 ., Terracon Proposal No. P13150286 1.2 Proposed Project Description 1r'erracan ITEM DESCRIPTION Structures/Development The project site is in process of Site Certification with Iowa Economic Development Authority (IEDA) to be developed in the future as a business park. Should any of the above information or assumptions be inconsistent with the planned construction, please let us know so that we may make any necessary modifications to this proposal. Tributaries, creeks, wetlands, or ponds identified on the site may be considered Waters of the United States (WUS) under the jurisdiction of the USAGE. Proposed impacts to a jurisdictional waterbody, including draining, filling, crossing, relocating, or discharging into the waterbody may require a Section 404 Permit from the USACE and a Section 401 Water Quality Certification from Iowa Department of Natural Resources (IDNR)_ Please note that only the USACE can make the final determination on the jurisdictional status of WUS, and on the need for permit processing and compensatory mitigation. 2,0 SCOPE OF SERVICES 2.1 Base Services The delineation will use mandatory technical criteria, field indicators, and other sources of information to assess whether the project area has jurisdictional WUS or wetlands. The classification will be performed by an experienced biologist, environmental scientist, or wetland technician. If wetlands are present, the upland boundaries within the project area will be identified. WUS will also be identified and mapped during the delineation. The methods Terracon will use in the delineation generally follow the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Midwest Region (2010) and the Federal Manual for Identifying and Delineating Jurisdictional Wetlands (1987). Jurisdictional wetlands generally have three essential characteristics: hydrophytic vegetation, hydric soils, and wetland hydrology. Our proposed Scope of Work includes the following: Assemble and review application and available information (i.e., aerial photographs, soil classifications and soil survey maps, USGS topographic maps, National Wetland Inventory (NWI) maps). Responsive e, Resourceful n Reliable 2 Proposal for Wetland Delineation Service Proposed South Waterloo Business Parka Waterloo, Iowa July 27, 2015 ■ Terracon Proposal No. P13150286 1(erracan Perform an on -site visit to gather data pertaining to the hydrophytic vegetation community, surface hydrology, andhydric soil characteristics. The following items will be performed at discrete data point locations within suspect wetland areas on -site and will be characterized on appropriate wetland determination data forms for inclusion in the report. Assess each stratum of vegetation (i.e., trees, saplings/shrubs, herbs, and woody vines). Vegetation will be classified by Genus species and dominance will be assessed. Classify soil types and evaluate hydric soil indicators using shallow soil probes or space holes. Observe site characteristics for wetland hydrology indicators. • Utilize a GPS hand-held unit to map the location and boundaries of delineated wetlands. If heavy tree cover is present, a non-GPS survey may be needed to identify wetland boundaries. Fees for standard surveying have not been included in this proposal. Prepare maps showing the delineated wetland area(s) and identified WUS. Submit the Wetland and Waters of the U.S. Delineation Report containing the applicable data and wetland jurisdictional rationale to the client for submittal to the USACE. 2.2 Additional Services Beyond Base Services The scope of this proposal includes one site visit to conduct a baseline delineation. Under the Midwest Supplement, on specific sites the USACE may request that the three wetland criteria be evaluated over time to provide additional information regarding seasonal changes in the wetland boundaries .and/or characteristics. If the USAGE requests additional information, we will provide additional scope for your approval prior to conducting the work. The delineation fee is based upon the contingency that the wetland area(s) to be delineated at the site generally consist of a few contiguous units. If multiple non-contiguous wetland areas are observed at the site, Terracon will contact the client prior to initiating the wetland delineation, explain the conditions, and negotiate additional fees (if necessary) beyond those proposed herein. The fees in this proposal do not include additional meetings or data collection/evaluation that may be required by the USACE. Fees do not include preparing a Wetland Mitigation Plan or other services that may be required if wetland or WUS impacts are proposed. Additional services will be necessary if compensatory mitigation is required for impacts to jurisdictional Responsive a Resourceful a Reliable 3 Proposal for Wetland Delineation Service Proposed South Waterloo Business Park ■ Waterloo, Iowa July 27, 2015 a Terracon Proposal No. P13150286 1 Terracon waterbodies or wetlands. Our specific involvement in these phases of the project is not known at this time. If necessary, budget estimates for additional services will be provided as the project scope evolves. 2.3 Schedule According to the Midwest Supplement, the end of the growing season occurs when woody deciduous species lose their leaves and/or the last herbaceous plants cease flowering and their leaves become dry or brown. The growing season generally begins when two or more different non -evergreen vascular plant species growing in a wetland or surrounding area emerge from the ground, show new growth, bud, or flower. For better classification, the wetland delineation should be performed when vegetation is actively growing (generally May -October). If the wetland delineation will be performed outside of the growing season, surveying and classification of identified wetlands will be based on existing conditions and are subject to change. A follow-up visit may be necessary in the vegetative growing season to confirm plant species. Please note that the wetland delineation cannot be performed when the ground is covered in snow or when frozen ground conditions exist. The site visit will be scheduled within two weeks of receipt of written notice to proceed. The delineation report will be submitted to the client within about four weeks after the field visit or receipt of surveyed wetland boundaries. Please note, in order for Terracon to submit the delineation report to the regulatory agencies for permitting activities, a site plan will need to be developed that allows Terracon to assess proposed impacts to jurisdictional waterbodies and/or wetlands. Therefore, Terracon will need a design plan for the project site to be provided by the City of Waterloo. Terracon will be prepared to submit the delineation report to the regulatory agencies within one to two weeks of receiving the design plan.. The schedule for the wetland delineation is dependent on weather conditions and the timing of receipt of notice to proceed for the project. This schedule assumes that Terracon's ability to complete the field work is not slowed by inclement weather conditions. In order to comply with the proposed schedule, the following items are required to be provided by the client at the time of notification to proceed in order to meet the client's required project completion date. Please include the following requested items along with the notification to proceed: • Right of entry to conduct the field services • Notification of any restrictions or special requirements (such as safety) regarding accessing the site Electronic diagram (AutoCAD or Micro Station) showing the proposed site layout and required delineation area Responsive ■ Resourceful r Reliable 4 Proposal for Wetland Delineation Service Proposed South Waterloo Business Park . Waterloo, Iowa July 27, 2015 g Terracon Proposal No. P13150286 1 rerrac©n waterbodies or wetlands. Our specific involvement in these phases of the project is not known at this time. If necessary, budget estimates for additional services will be provided as the project scope evolves. 2.3 Schedule According to the Midwest Supplement, the end of the growing season occurs when woody deciduous species lose their leaves and/or the last herbaceous plants cease flowering and their leaves become dry or brown. The growing season generally begins when two or more different non -evergreen vascular plant species growing in a wetland or surrounding area emerge from the ground, show new growth, bud, or flower. For better classification, the wetland delineation should be performed when vegetation is actively growing (generally May -October). If the wetland delineation will be performed outside of the growing season, surveying and classification of identified wetlands will be based on existing conditions and are subject to change. A follow-up visit may be necessary in the vegetative growing season to confirm plant species. Please note that the wetland delineation cannot be performed when the ground is covered in snow or when frozen ground conditions exist. The site visit will be scheduled within two weeks of receipt of written notice to proceed. The delineation report will be submitted to the client within about four weeks after the field visit or receipt of surveyed wetland boundaries. Please note, in order for Terracon to submit the delineation report to the regulatory agencies for permitting activities, a site plan will need to be developed that allows Terracon to assess proposed impacts to jurisdictional waterbodies and/or wetlands. Therefore, Terracon will need a design plan for the project site to be provided by the City of Waterloo. Terracon will be prepared to submit the delineation report to the regulatory agencies within one to two weeks of receiving the design plan.. The schedule for the wetland delineation is dependent on weather conditions and the timing of receipt of notice to proceed for the project. This schedule assumes that Terracon's ability to complete the field work is not slowed by inclement weather conditions. In order to comply with the proposed schedule, the following items are required to be provided by the client at the time of notification to proceed in order to meet the client's required project completion date. Please include the following requested items along with the notification to proceed: Right of entry to conduct the field services Notification of any restrictions or special requirements (such as safety) regarding accessing the site Electronic diagram (AutoCAD or Micro Station) showing the proposed site layout and required delineation area Responsive g. Resourceful r Reliable 4 Proposal for Wetland Delineation Service Proposed South Waterloo Business Parka Waterloo, Iowa July 27, 2015 a Terracon Proposal No. P13150286 1 rerracon A signed Agreement for Consulting Services evidencing acceptance of this scope of services 2.4 Scope and Report Limitations The findings and conclusions presented in the delineation report will be based on the site's current utilization and the information collected as discussed in this proposal. Please note that we do not warrant database or third party information or regulatory agency information used in the compilation of plans or reports. No warranties, express or implied, are intended or made. 2.5 Commitment to Safety Terracon has a 100% commitment to the safety of all its employees. As such, and in accordance with our Incident and Injury Free® safety culture, Terracon will hold a meeting for our employees to review health and safety needs for this specific project. Anticipated safety concerns could include uneven terrain, remote site conditions, water hazards, and animal, insect, or toxic plant exposure. 't may become necessary to provide additional measures to improve the safety of our employees, at additional cost, to reduce the risk for personal exposure. In the event your company is aware of specific safety concerns for the project site, Terracon respectfully requests notification of such concerns prior to mobilization. 3.0 COMPENSATION Based on the proposed Scope of Work, our estimated fees are listed below: ITEM FEE Site Data Review, Field Assessment and Wetland Identification GPS Survey WUS Delineation Report (incl. Regulatory Agency submittal if applicable) a Follow-up Site Visit to Confirm Vegetation (if requested by USACE) Total 1 $2,400 $350 $1,500 $600 $4,250 to $4,850 The fees presented are based on performing only the services discussed in this proposal and will be invoiced on a unit price. Any changes beyond the Scope of Work of this proposal will be charged in accordance with our current unit fee schedule. Interim invoices will be submitted regularly and are due upon receipt. Invoices will reflect the units performed in accordance with the above discussion. Responsive a Resourceful a Reliable 5 Proposal for Wetland Delineation Service Proposed South Waterloo Business Park . Waterloo, Iowa July 27, 2015 $ Terracon Proposal No. P13150286 4.0 AUTHORIZATION 1rerracon This proposal may be accepted by executing both originals of the attached Agreement for Services and retuming one copy to Terracon. Services will be initiated upon receipt of the written notice to proceed. The terms, conditions and limitations stated in the Agreement, and sections of this proposal incorporated therein, shall constitute the exclusive terms and conditions and services to be performed for this project. This proposal is valid only if authorized within ninety days from the proposal date. We appreciate the opportunity to continue our working relationship, If you have any questions or comments regarding this proposal, please contact Dave at (319) 277-4016. Sincerely, TERRACON Dave C. Cleary, REM Environmental Department Manager Attachments: Agreement for Services Copies to: Addressee (2) N:1ProposalDocuments120151P131502865P13150286.docx Gerald T(»entges, P.G. Senior Associate Responsive ■ Resourcc;u r"e'', 6 Proposal for Wetland Delineation Service Proposed South Waterloo Business Park It Waterloo, Iowa July 27, 2015 ig Terracon Proposal No. P13150285 4.0 AUTHORIZATION 1rerracon This proposal may be accepted by executing both originals of the attached Agreement for Services and retuming one copy to Terracon. Services will be initiated upon receipt of the written noticeto proceed. The terms, conditions and limitations stated in the Agreement, and sections of this proposal incorporated therein, shall constitute the exclusive terms and conditions andservices to be performed for this project. This proposal is valid only if authorized within ninety days from the proposal date. We appreciate the opportunity to continue our working relationship, If you have any questions or comments regarding this proposal, please contact Dave at (319) 277-4016. Sincerely, TERRACON Dave C. Cleary, REM ✓ — / _ r - s Gerald T entges, P.G. Environmental Department Manager Senior Associate Attachments: Agreement for Services Copies to: Addressee (2) N:1Proposal Documents12015\P13150286\P13150286.docx Responsive t. Resourceful Reli2l l6 6 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date el/e& The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,688.08 plus est. shipping costs of $ 0.00 to pay for or purchase replacement of works stations/desk in the property evidence offices This purchase or expenditure is being made because: replacement of older worn mismatched desk and furniture for Property Evidence offices Vendor selected for this purchase: Storey Kenworthy n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Storey Kenworthy has the state bid for Hon furniture which is what we use in the Waterloo Police Department Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2118 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s �. mitted, '4311 92/_I" tit)Z4_,i2a)A 8`31/c (Signature D-pt. Head or nee) Date (Signa'ture Finance Dept. Review) Date (Project Code) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date /8// 5- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 16,520.00 plus est. shipping costs of $ 0.00 to pay for or purchase Fifty -Six (56) Level III Ceramic Armor Plates for Tactical Vest This purchase or expenditure is being made because: purchasing new ballistic tactical vest requiring new ceramic plates because the current vest are at the end of their life span and soon will be expired Vendor selected for this purchase: RMA Armament Bids or written quotes were taken on this purchase, as follows: RMA Armament $295 per plate 8 56 = $ 16520.00 Body Armor Outlet $469.00 per plate * 56 = $26,264.00 Armor Express $648.00 per * 56 =$ 36,288.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 415-11-1100-2128 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ $ (Signatute Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date /8//J City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ 15,350.00 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement fence and gates for yard waste site This purchase or expenditure is being made because: Provide increased security Vendor selected for this purchase: D&N Fence Co (Formerly Iowa Fencemasters) Bids or written quotes were taken on this purchase, as follows: D&N Fence Co - Cedar Rapids, IA - $15,350.00 Miller Fence Co - Waterloo, IA - $16,852.91 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ri Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 40,000.00 $ 40,000.00 / Respectfully submitted, K:\shared goodies\forms\Public Works - Yard Waste Site Fencing - Sep 2015.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date /86y' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 1,875.00 plus est. shipping costs of $ 0.00 to pay for or purchase DOT Overweight Fine This purchase or expenditure is being made because: Rear loader deemed overweight entering landfill by DOT. Results of code enforcement cleanup, bulk items pickup and heavy rain prior to taking to landfill to unload Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: DOT Fine - to be paid to Clerk, Black Hawk County Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund D Road Use Tax n Sewer n Sanitation ❑ Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1389 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 630,000.00 and the current available balance is Respectful' y submitted, Z -�s �r �P� ZIA!.Dtiu4 Sr -At �y K:\shared goodies\forms\Sanitation - DOT Overweight Fine - Aug 2015.xls (Mar 2010) $ 67676 nBonds: City Clerk Use Only Finance Committee 6146 Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3,052.00 plus ext. shipping cost of $ 70.00 to pay for or purchase Replacement 8 inch Flame Arrester and Gasket for Lagoon or Digester complex This purchase or expenditure is being made because: Flame Arrester worn-out. Vendor selected for this purchase: Miller Mechanical Specialties, Inc nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Miller Mechanical Specialties, Inc. is rep. for this replacement equipment. Total cost including freight is $3,122.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: ❑X Sewer: nSanitatlon: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5?00-1571 Code) (Fund - Department - Activity - Account Number) (Project $ 250,000.00 in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) $ 187.066.73 U ter ,14y t � Date (Signature Finance Dept. Review) Date Quotation From: MILLER MECHANICAL SPECIALTIES, INC. PO BOX 1613 *** ORDERS@MMSINCONLINE.COM *** DES MOINES IA 50305-1613 Ph: (515) 243-4287 Fx: (515) 243-7313 Quotation For: City of Wa erioo 3505 Easton Ave Waterloo IA 50702 Ph: (319) 291-4553 QUOTATION Quotation#: 1579495 Revision#: Date: 08/25/15 Fx: (319) 291-4523 Prin Quote#: Attn: Richard Olson E-Mail: dick.olson@waterloo-ia.org Ref: 8" Varec Flame Arrester Bank Assembly FOB: FACTORY Please Address Order To: Shipment: 1-2 WEEKS ARO Salesman: TOM SHIMAK MILLER MECHANICAL SPECIALTIES, INC. Validity: 30 DAYS PO BOX 1613 Terms: NET 30 DAYS *** ORDERS@MMSINCONLINE.COM *** DES MOINES IA 50305-1613 REFERENCE: We are pleased to propose the following items for your consideration. If you have any questions regarding our proposal, please contact us. Item Qty Part#/Description Unit Price Total Price 1 BM6245 8" 5000/5_-Fla restor Bank Assembly, __Aluminum Material, ensible 1 B9850-046 8" Varec 5000/5010 Cover Plate Gasket 3 1 5000.AL.KIT.8 Alternative Option to Lines 1 & 2: 8" Varec Flame Arrester Kit (AL) Consisting of: * (1) Cover Plate Gasket * (1) Bank Assembly: Aluminum (Extensible) 3 ,.Q6 c1. 9 0.. _. _. 3 , Ofr0-. 4 (3 49.00XoZ 2,954.00 2,954.00 asa•" Arez aa.dU 4 1 13-13 1-08 248 50 242 5.0 Optional 8" Varec 5000/5 * (2) ets 4 Side Plate Gaskets — Consisting Of: Please email your order to: orders@mmsinconline.com. Should you wish more information on our products or services, visit our website at mmsinconline.com By: CURTIS ANDERSON for TOM SHIMAK RE/'C 2 /mf 9" /=LB/n jr. "1222i 5t o i3 .6-'-Lr +- S /'d2f C-Gvt ' 6, 5<le; City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,600.00 plus est. shipping costs of $ 25.00 to pay for or purchase TACTICS Marc 3.0 This purchase or expenditure is being made because: Replacing current Marc NX system software with TACTICS which is a closed -loop for field masters that connects masters on the street for up/downloads, simple analysis, etc. Vendor selected for this purchase: Brown Traffic Products, Inc. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Replaces the outdated MARC NX and is compatable with Brown Traffic controllers and equipment. MARC NX runs only on Windows XP. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure11is to be coded to the following budget line -item: 414-1' 1 ' 7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res.ectfully submitted, (Signature Dept. He.. or Designee) Sanitation (Project Code) $ 60,000.00 $ 60,000.00 ✓ 72Z_.F /oat-- /O P.uG4 rig D.te (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015-September-Expenditure Pre-Authorization-Borwn Traffic - TACTICS Marc software - 5,600.00.xls (Mar 2010) CITY OF WATERLOO Council Communication - Finance City Council Meeting: September 8, 2015 Prepared: September 2, 2015 Dept. Head Signature: # of Attachments: SUBJECT: Animal Control Equipment Submitted by: Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Permission to hold silent auction for selling dog kennels, cat condos, etc. Summary Statement Animal Control no longer needs these items as we do not house animals since contract was signed with Cedar Bend Humane Society Expenditure Required Source of Funds Policy Issue Alternative Background Information: - CITY OF WATERLOO Committee Communication Finance Committee Meeting: September 8, 2015 Prepared: September 2, 2015 Dept. Head Signature: Suzy Schares # of Attachments: 3 SUBJECT: Refunds for 2024 Mulberry Street Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refund: Mr. Jay Jefferson of Monetary Movements, LLC. located at 2024 Mulberry Street is requesting garbage reimbursement in the amount of $111.00 because said property is vacant and had not utilized garbage service during the time for which they were billed for which they paid. Summary Statement: The above individual has requested a reimbursement. The letter and account information is attached. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. ,oat{ i SE : -7 / 30 l 16 e,LA... r er fal3A6C4rt, .1: , *1ENLit vvv2_,, �_ LLI e_w,n -r3-)- o CL. 'reR P-o\r- , —ram �c„a,s —( ► ►. �� . etoe.i M s L e-,.•-, 1 4-W s fe �i) JIs 16:9 .1'` c -tl ° Pr k & - } o �C� tt�s � cam- _ C315 .50 —COIF/ el , .Mary Customer MONETARY Address 2024 5=Payments ? Billing Consu Date 7/16/15 0 4/15/15 0 0 LTUG6DFR DISPLAY 7/20/15 14:10:44 Display Account History Account No 02 40 1920 70907 Billing Date MOVEMENTS LLC Ph 504-6018 Activity MULBERRY ST WATERLOO Water Sewer Payment Payment 24.72- 24.72- Garbage STORM Payment Payment 37.50- 55.50- 37.50- 55.50- Total St Cnd Payment 0 8.25- 125.97- P 8.25- 125.97- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS SHELLIE CRISMAN From: ELLA ELLIS Sent: Monday, August 31, 2015 8:54 AM To: SHELLIE CRISMAN Subject: 2024 MULBERRY ST. Hey Shellie, This address has not been putting out garbage per Route Driver. Thanks. Ella 1 Budget Amendment Descriptions for 9/8/2015 Finance Committee Meeting Agenda: 1. Approve the project budget for the Police Body Camera Project funded with a grant from the Black Hawk Gaming Association in the amount of $35,000 as submitted by the Police department. 2. Approve the project budget for the MakerSpace at the Library funded with several grant sources in the total amount of $30,000 as submitted by the Library. 3. Approve the project budget for the FYE2016 federal Violence Against Women grant funded with a grant of $35,113 and the balance of $68,960 funded from the police operations budget as submitted by the Police Department. 4. Approve the budget amendment to use carryover cash in the Young Arena MidAmerican Energy Rebates project in the amount of $9,362.19. 5. Approve the project budget for the FY2016 Byrne Justice Assistance Grant in the total amount of $211,750 funded by the federal Department of Justice, as submitted by the Police department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date ajs//5 Project Name (from page one) Black Hawk County Gaming/ Police Body Camera Project Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1160 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3873 Reimburse for services 3800 Misc. Rev. EXPENDITURES: (Each column should only1include amounts by fund) Fund: Fund:If/ Fund: 1150 1160 Fund: Total 35,000.00 35,000.00 TOTALS $ $ 35,000.00 $ $ - $ 35,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime 1563 PhotoNideo Body Cam. kisr; (Signature Dept 35,000.00 35,000.00 TOTALS $ $ 35,000.00 $ $ $ 35,000.00 Head) 4).1JI)ia- Y' `,/ (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet15\gaming grant (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Black Hawk County Gaming/Police Body Camera Project City Contract No. Project Manager Project Budget Total Captain Joe Leibold $ 35,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes x No Name Black Hawk County Gaming Association Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will use these monies to purchase Body Cameras. Done None ❑x ❑ Yes No Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet15\BodyCam 2ndpg (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) MakerSpace Department No. project will be budgeted under 33 Activity No. project will be budgeted under 3160 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue EXPENDITURES: City Clerk Use Only Finance Committee (31 Approval Date �V/f To be assigned by the Finance Dept. Project No. 33GRT MAKER Subproject No. (Each column should only include amounts by fund) Fund: BHCGA Fund: FOL Fund: CFNEIA Fund: 00-33-3/690 D/o-33-3 ISO Diu-33- I J 15,000.00 10,000.00 Total 5,000.00 30, 000.00 TOTALS $ 15,000.00 $ 10,000.00 $ 5,000.00 $ - $ 30,000.00 1111 Salaries - Regular $ - 1112 Salaries - Part Time - 1315 Education & Training - 1345 Travel - Official City - 1346 Travel - Prof Training ,1390 Contractual Services - \SeP2, '-Bldg Con:,tr e4ion Zhier 5,000.00 5,000.00 No\ 2.1.118 Furniture 9,500.00 9,500.00 3 0 ` x Signage 500.00 500.00 1,000.00 1523 Program Supplies 10,000.00 10,000.00 Computers 4,500.00 4,500.00 1 TOTALS $ 15,000.00 $ 10,000.00 $ 5,000.00 $ - $ 30,000.00 (Signaturept. Head) Date (Signature Finance Dept. Review) Date users\michelle-w\forms\project-worksheets-makerspace\Page 2 (Donat-non constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name MakerSpace City Contract No. Project Manager Project Budget Total Sheryl McGovern $ 30,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name No x C. City Match Source of Funding D. Other Entities Yes Name x No BHCGA, Friends of the Library, CFNEIA To be assigned by the Finance Dept. Project No. 33GRT MAKER Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 0.00% 0.00% 0.00% 100.00% Done None ❑x ❑ Yes No ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x ❑ n ❑ ❑ 6. Include a brief description of the project in the space below: (REQUIRED) Two adjoining rooms will be converted into a MakerSpace, a space allowing the sharing of creative resources and providing a collaborative creative space for the community. The two rooms will have locked storage for tools and supplies, and tables and chairs to house computers for coding, art and more. There will be stations for a sewing/embroidery machine, a serger, a cutting table and mat, and tools used for sewing and quilting. Other stations will provide space and tools to explore paper crafts, yarn crafts, jewelry making and other miscellaneous creative projects. There will be a space for three PCs and an Apple iMac, along with a 3-D printer. Training classes will be offered by local mentors, including WPL staff, and the space will be open to allow users free time for working on projects. Ongoing support for programs will come from the Friends of the Library, and patrons will be responsible for covering the cost of some ongoing consumables. Page 2 must be attached and signed. users\michelle-w\forms\project-worksheets-makerspace\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date I /ii%f Project Name (from page one) Police Grant - Federal Violence Against Women FT2016 (DART) Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted Funded with property tax EXPENDITURES: 010 11 1100 (Each column should only include amounts by fund) Fund: DLO Fund: t% Fund: Fund: 1150 448E la) Total 35,113.00 35,113.00 68,960.00 68,960.00 TOTALS $ 35,113.00 $ 68,960.00 $ 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime 1130 Employee Benefits $ $ 104,073.00 $ 35,113.00 $ 31,489.00 $ 66,602.00 37,471.00 37,471.00 TOTALS $ 35,113.00 $ 68,960.00 $ v.a (Signature Dept. Head) $ $ 104,073.00 (S n(,rdiAM. at (Signature Finance Dept. Review) Date K:\shared goodies \forms\Project Budget Worksheet14\Page 2 (Constr Proj) (2) (Mar 2010) F1//6a Cen, d h t.e/ .f36fvaso ,ye,"'///3, va PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant - Federal Violence Against Women City Contract No. Project Manager Project Budget Total Captain Mohlis $ 35,113.00 1. How will this project be funded? A. Federal Grant Yes X No Grant Name CFDA # 16.588 % Paid by federal grant B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name x No Grant Agreement Number VW-16-92-CJ % Paid by state grant Pass through Dept. of Crime Victim Asst. Division Grant Agreement Number Source of Funding No Property tax - $11,705.00 % Paid by City 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Done None V 0 ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X ❑ El ❑ ❑X ❑ ❑X ❑x ❑ 6. Include a brief description of the project in the space below: (REQUIRED) This grant is a continuation of previous grant awards that will be applied towards funding the Waterloo Police Department Domestic Abuse Response Team (DART) program, providing salary & benefits for one full-time DART Investigator. The purpose of the grant is to provide immediate support, perpetrator accountability, and ongoing system advocacy for victims of domestic violence and their children. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet14\Page 1 All Projects (2) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Cpinmittee approval required? YES NO If so, date approved: 61/8// City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount carry forward balance from FY2015 9,352.19 010 37 4105 1382 Bld Imp 37RST.YAMI 9,352.19 of o 3'/ q/05 3cOo c -l1,-) TOTAL This amendment is being requested because: $9,352.19 TOTAL $9,352.19 to budget the carryforward balance in this project. Rebate funds from MidAmerican Engery are spent on building improvements, usually improved electrical items. Prior Committee Actions (Dates): (Signature De p ,Head or Designee) Date e (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form.xls (Apr 2003) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee q Approval Date 8//. Project Name (from page one) Byrne Justice Assistance Grant FY2016 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3370 School Share Liaison 3349 Byrne Grant -Tri Co EXPENDITURES: 010 11 1160 (Each column should only include amounts by fund) Fund: 1150 108,372.00 Fund: 0; 0 Fund: Fund: 1160 Total 103,378.00 211,750.00 TOTALS $ 108,372.00 $ 103,378.00 $ $ $ 211,750.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime 1130 Employee Benefits 1302 Outside Agencies TOTALS npT. (Signature D pt. Head) $ 108,372.00 $ 108,372.00 103,378.00 103,378.00 $ 108,372.00 $ 103,378.00 $ $ - $ 211,750.00 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet151Page 2 TF16 (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Byrne Justice Assistance Grant FY2016 Director Trelka $ 211,750.00 1. How will this project be funded? A. Federal Grant Yes x No CFDA # 16.738 % Paid by federal grant 75.00% Grant Name Iowa Byrne -Justice Assistance Grant Program B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name No x Pass thru Source of Funding Property taxes No x Grant Agreement Number 13-JAG-110559 • Paid by state grant Grant Agreement Number % Paid by City • Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Lt. Payne, Inv. Berry&Zubak 6. Include a brief description of the project in the space below: (REQUIRED) 25.00% Done None o❑JL Yes No ❑ ❑X ❑ ❑X ❑ E ❑ ❑X ❑ ❑X ❑ El ❑x ❑ The grant funds the salary of (3) Tri County Drug Task Force members: WPD: Payne, Berry, Zubak CFPD, & BHCSO & BHCA This is a 75/25% split grant which has been funded through the Governor's Office of Drug Control for years. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet15\TF16 page 1 (Mar 2010) AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES Part I. PARTIES AND PROJECT THIS AGREEMENT is made on the Day of �g1-✓ in the year 20.35between the (Hi-y of Wararlon, Iowa the Owner and Wayne Claassen Engineering and Surveying, Inc. , the Engineer, for the following Project: South Waterloo Industrial Park Master Plan The Owner and the Engineer agree as follows: Page 1 of 10 ACEC Owner -Engineer Agreement, Document No. 4 © THE AMERICAN CONSULTING ENGINEERS COUNCIL 1155 15th Street, N.W., Washington, D.C. 20005 Part II. ENGINEERING CHARGES: A. In accordance with the Terms and Conditions of this Agreement, the ENGINEER shall provide professional services for which the OWNER shall compensate the ENGINEER as follows: A.1 Basic Services -As defined in Paragraph 1.1 and Additional Services, as defined in Paragraph 1.2, as follows: The following rates shall be used for all services provided by the ENGINEER on this project with a total NOT TO EXCEED AMOUNT of $22,000: Category Hourly Rate 1. Engineer $120.00 2. Land Surveyor $ 95.00 3. CADD $ 90.00 4. 2 person Survey Crew $160.00 5. Clerical $ 65.00 A.1.2 Cost of Services of other professional consultants at a multiple of One (1.0) Times the amount billed to the ENGINEER by the professional consultants for such services. A.2 Reimbursable Expenses -As defined in Article 4, times a multiplier of One (1.0). Page 2 of 10 Part M. TERMS AND CONDITIONS Article 1. ENGINEER'S SERVICES 1.1 Basic Services- The Engineer agrees to perform professional services in connection with the Project, including normal civil engineering and land surveying services related thereto, as set forth below and contained within this Agreement: 1.1.2 Schematic Design Phase During the Schematic Design Phase the ENGINEER shall: a. Consult with the OWNER to ascertain the OWNER'S requirements for the Project. b. Advise the OWNER as to the necessity of his obtaining additional services such as described within Article 1, paragraph 1.2 "Additional Services" and if authorized by the OWNER, shall provide, or assist him in procuring such additional services. c. Develop master development plan concepts for the site generally shown on the attached "Attachment 9" and review with City staff to determine a selected Master Development Plan Map. The concepts and selected Master Development Plan will consider existing topography, access to existing sanitary sewer and water main and other utilities as well as drainage and transportation facilities. The master will be prepared to meet the "IEDA Certification Program Guidebook for Participation -Step 3" guidelines. d. Completion of a boundary survey and preparation of a recordable Plat of Survey showing existing property boundaries, easements of record, right-of-way and corresponding areas. e. A map showing two -foot contours of the property based upon the City's LIDAR survey completed previously. f. Complete the concept development phase and review these with City staff by 10/15/2015, complete the boundary survey (after crops are removed) by 11/15/2015 and complete the Final draft of the Master Development Plan by 12/15/2015. Page of essed to the point indicated; that to the best of the ENG ER's knowledge, information and belief, the quality of e C. ractor's work is in accordance with the Construe on Con -ct Documents (subject to subsequent tests and ie requi . by the Construction Contract Documents, to .rrec- tion o inor deviations from the Construction ontract Docume s and to qualifications stated in the Cer cate for Payment), : nd that the Contractor is entitled to e amount stated. Th ssuing of the Certificate for Pa, ent by the ENGINEER all not represent that he has m • e any investi- gation to dete .me the uses made by the Co actor of sums paid to the Con : ctor. 1.1.6.5 Make re .mmendations to the '•WNER on all claims relating to t - execution and pro -ss of the construc- tion work. The EN S EER's decision n matters relating to the ENGINEER's des . shall be fina 1.1.6.6 Notify the 0 not conform to the re Contract, prepare a writt non -conforming permanent tions to the OWNER for its the OWNER, have recom Contractor. Rofpe t req anent work which does ed in the Construction t describing any apparent k and make recommenda- rection and, at the request of ations implemented by the 1.1.6.7 Review shop dr - ings, s• pies, and other submit- tals of the Contractor my for ge al conformance to the design concept of the ' oject and for _. eral compliance with the Construction Co ract. 1.1.6.8 Prepare hange Orders f. the OWNER's approval. 1.1.6.9 Cont a construction progress view related to the Contra .r's date of completion; eive written guarantees d related data assembled by the Contractor; and issue the OWNER a Certificate of Final ' ment. 1.1.6.10 The ENGINEER shall not be responsi: for the defect .r omissions in the work result of the Contr•, tors, or any • , . contractors, or any of the Contractor's or ' bcon- tra .r's employees, or that of any other persons or 'ties re • onsible for performing any of the work result as .n- ed in the Construction Contract. 1.2 Additional Services If authorized in writing by the OWNER, the ENGINEER agrees to furnish or obtain from others, additional profes- sional services in connection with the Project, as set forth below and contained within this Agreement: 1.2.1 Preparation of applications and supporting docu- ments for govenment grants, loans or advances. 1.2.2 Making drawings from field measurements of existing construction when required for planning additions or altera- tions thereto. 1.2.3 Services due to changes in the scope of the Project or its design, including but not limited to, changes in size, com- plexity, schedule or character of construction. 1.2.4 Revising studies, reports, design documents, drawings or specifications which have previously been approved by the OWNER, or when such revisions are due to causes beyond the control of the ENGINEER. 1.2.5 Preparation of design documents for alternate bids or for out -of -sequence work requested by the OWNER. 1.2.6 Preparation of detailed renderings, exhibits or scale models for the Project. Page 1.2.7 Providing special analysis of the OWNER's needs such as owning and operating analysis, OWNER's operating and maintenance manuals, OWNER's special operating draw- ings or charts, and any other similar analysis. 1.2.8 Providing planning surveys, site evaluations and com- parative studies of prospective sites. 1.2.9 Providing any type of field surveys for design pur- poses, "stake out" of the location of the work, and any other special field surveys. 1.2.10 Furnishing additional copies of reports and addi- tional prints of Drawings and Specifications in excess of those stipulated in the Agreement. 1.2.11 Investigations involving detailed consideration of operations, maintenance and overhead expenses; the prepara- tion of rate schedules, earnings and expense statements, feasi- bility studies, appraisals and valuations; detailed quantity surveys of material and labor; and material audits or inven- tories required by the OWNER. 1.2.12 Additional services when the Project involves more than one Construction Contract, or separate equipment contracts. 1.2.13 Preparing special Change Orders when requested by the OWNER which are not within the scope of Article 1, "ENGINEER'S SERVICES," paragraph 1.1.6.8. 1.2.14 Making a review of the Project prior to expiration of the guarantee period and reporting observed discrepancies under guarantees provided by the Construction Contract. 1.2.15 Preparing a set of reproducible record drawings conforming to construction records provided to the ENGINEER, made by the Contractor during the construction process. 1.2.16 Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) defective or incomplete work of the Contractor, (3) prolongation of the initial Construction Contract time beyond the contract time, (4) acceleration of the work schedule involving services beyond established office working hours, and (5) the Contractor's default under Construction Contract due to delinquency or insolvency. 1.2.17 Providing assistance in the initial start-up, testing, adjusting or balancing, or operation of equipment or systems, or training personnel for operation or maintenance of equip- ment or system. 1.2.18 Providing design services relating to future facilities, systems and equipment which are not intended to be con- structed or operated as a part of the Project. 1.2.19 Providing services as an expert witness for the OWNER in connection with litigation or other proceedings involving the Project. 1.2.20 Providing other services not otherwise provided for in this Agreement, including services normally furnished by the OWNER as described in Article 2, "OWNER'S RESPON- SIBILITIES." 1.2.21 Providing Resident Project Representative services to give the OWNER more extensive on -site representation during the Construction Phase. 4 of10 w Article 2. OWNER'S RESPONSIBILITIES The OWNER shall: 2.1 Provide to the ENGINEER all criteria, design and con- struction standards and full information as to the OWNER's requirements for the Project. 2.2 Designate in writing a person authorized to act as the OWNER'S representative. The OWNER or his representative shall receive and examine documents submitted by the ENGINEER, interpret and define the OWNER's policies and render decisions and authorizations in writing promptly to prevent unreasonable delay in the progress of the ENGINEER's services. nish to the ENGINEER a complete la the Proj service and utilities easements, rights -of - pavements, a. • • deed ons. shall include property, encroac of limited to s and invert grades, es, streets, alleys, ning and ons, existing buildings, improvements ee 2.4 Furnish soils data including but not limited to reports, test borings, test pits, probings, subsurface exploration, soil bearing values, percolation tests, ground corrosion and resist- ivity tests, all with appropriate professional interpretation. 2.5 Furnish laboratory tests, air and water pollution tests, reports and inspections of samples, materials or other items required by law or by governmental authorities having juris- diction over this Project. 2.6 Provide legal, accounting, and insurance counseling services necessary for the Project, legal review of the Construction Contract Documents, and such auditing services as the OWNER may require to account for expenditures of sums paid to the Contractor. 2.7 Furnish permits and approvals from all governmental authorities having jurisdiction over this Project and from others as may be necessary for completion of the Project. • 2.8 Furnish above services at the OWNER's expense and in such manner that the ENGINEER may rely upon them in the performance of his services under this Agreement. 2.9 Obtain bids or proposals from contractors for work relating to this Project and bear all costs relating thereto. 2.10 Protect and preserve all survey stakes and markers placed at the Project site prior to the assumption of this responsibility by the Contractor and bear all costs of replacing stakes or markers damaged or removed during said time interval. 2.11 Guarantee full and free access for the ENGINEER to enter upon all property required for the performance of the ENGINEER's services under this Agreement. 2.12 Give prompt written notice to the ENGINEER when- ever the OWNER observes or otherwise becomes aware of any defect in the Project or other event which may substantially affect the ENGINEER's performance of services under this Agreement. 2.13 Compensate the ENGINEER for services rendered under this Agreement. Page 5 ticle 3 DIRECT PERSONNEL EXPENSE Dire 'ersonnel Expense is defined as the direct labcosts incurre. the ENGINEER directly attributato the Project by t ..ayment of the actual salaries and ges to the employees of t ENGINEER, but not inc •ing indirect payroll connected c. and other non-Proje' elated costs. Article 4 REIMBURSABLE EXPENSES 4.1 Reimbursable Expenses are in addition to compensation to the ENGINEER for Basic and Additional Services and include expenditures made by the ENGINEER, his employees or his consultants in the interest of the Project. Reimbursable Expenses include but are not limited to: 4.1.1 Expense of transportation, subsistence and lodging when traveling in connection with the Project. 4.1.2 Expense of long distance or toll telephone calls, tele- grams, messenger service, field office expenses, and fees paid for securing approval of authorities having jurisdiction over the Project. 4.1.3 Expense of all reproduction, postage and handling of Drawings, Specifications, reports or other Project -related work product of the ENGINEER. g charges for 4.1.5 When authorized in advance by the OWNER, expense of overtime work requiring higher than normal rates, and expense of preparing perspectives, renderings or models. Article 5 PAYMENTS TO THE ENGINEER 5.1 Progress payments shall be made in proportion to services rendered and as indicated within this Agreement and shall be due and owing within thirty days of the ENGINEER's submittal of his monthly statement. Past due amounts owed shall include a charge at the maximum legal rate of interest from the thirtieth day. 5.2 If the OWNER fails to make monthly payments due the ENGINEER, the ENGINEER may, after giving seven days written notice to OWNER, suspend services under this Agree- ment. 5.3 No deductions shall be made from the ENGINEER's compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors. 5.4 If the Project is delayed or if the ENGINEER's services for the Project are delayed or suspended for more than three months for reasons beyond the ENGINEER's control, the ENGINEER may, after giving seven days written notice to the OWNER, terminate this Agreement and the OWNER shall compensate the ENGINEER in accordance with the termina- tion provision contained hereafter in this Agreement. of 10 Article 6 GENERAL PROVISIONS 6.1 Ownership of Documents All Drawings, Specifications and other work product of the ENGINEER for this Project are instruments of service for this Project only and shall remain the property of the ENGINEER whether the Project is completed or not. Reuse of any of the instruments of service of the ENGINEER by the OWNER on extensions of this Project or on any other project without the written permission of the ENGINEER shall be at the OWNER's risk and the OWNER agrees to defend, indem- nify and hold harmless the ENGINEER from all claims, damages, and expenses including attorneys' fees arising out of such unauthorized reuse of the ENGINEER's instruments of service by the OWNER OR BY OTHERS ACTING THROUGH THE OWNER. Any reuse or adaptation of the ENGINEER'S instruments of service occurring after the written agreement of the ENGINEER shall entitle the ENGINEER to further compensation in amounts to be agreed upon by the OWNER and the ENGINEER. 6.2 Delegation of Duties Neither the OWNER nor the ENGINEER shall delegate his duties under this Agreement without the written consent of the other. 6.3 Termination This Agreement may be terminated by either party by seven days written notice in the event of substantial failure to per- form in accordance with the terms of this Agreement by the other party through no fault of the terminating party. If this Agreement is terminated, the ENGINEER shall be paid for services performed to the termination notice date including Reimbursable Expenses due plus Termination Expenses. Termination Expenses are defined as Reimbursable Expenses directly attributable to termination, plus 15% of the total compensation earned to the time of termination to account for ENGINEER's rescheduling adjustments, reassignment of personnel and related costs incurred due to termination. 6.4 Extent of Agreement This Agreement represents the entire and integrated agree- ment between the OWNER and the ENGINEER and super - cedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the OWNER and the ENGINEER. 6.5 Governing Law Unless otherwise specified within this Agreement, this Agree- ment shall be governed by the law of the principal place of business of the ENGINEER. 6.6 General 6.6.1 Should litigation or arbitration occur between the two parties relating to the provisions of this Agreement, all liti- gation or arbitration expenses, collection expenses, witness fees, court costs and attorneys fees incurred by the prevailing party shall be paid by the non -prevailing party to the pre- vailing party. 6.6.2 Neither party shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's employees and agents. 6.6.3 In the event any provisions of this Agreement shall be held to be invalid and unenforceable, the remaining provis- ions shall be valid and binding upon the parties. One or more waivers by either party of any provision, term, condition or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. 6.6.4 The ENGINEER has not been retained or compen- sated to provide design and construction review services relating to the Contractor's safety precautions or to means, methods, techniques, sequences, or procedures required for the Contractor to perform his work but not relating to the final or completed structure; omitted services include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and any erection methods and temporary bracing. 6.6.5 The ENGINEER intends to render his services under this Agreement in accordance with generally accepted profes- sional practices for the intended use of the Project and makes no warranty either express or implied. 6.6.6 Any Opinion of the Construction Cost prepared by the ENGINEER represents his judgment as a design professional and is supplied for the general guidance of the OWNER. Since the ENGINEER has no control over the cost of labor and material, or over competitive bidding or market conditions, the ENGINEER does not guarantee the accuracy of such Opinions as compared to Contractor bids or actual cost to the OWNER. 6 Page of . . Article 7. SPECIAL PROVISIONS 7.1 Insurance and Indemnity 7.1.1 Engineer's Insurance —The ENGINEER shall acquire and maintain statutory workmen's compensation insurance coverage, employer's liability, comprehensive general liability insurance coverage and professional liability insurance coverage. The limits and deductible applicable to both comprehensive general liability and professional liability shall be established under a separate agreement between the parties. 7.1.2 Contractor's Insurance —Prior to the commencement of the work, the OWNER shall require the Contractor and any Sub- contractors to submit evidence that he (they) have obtained for the period of the Construction Contract and the guarantee period comprehensive general liability insurance coverage (including completed operations coverage). This coverage shall provide for bodily injury and property damage arising directly or indirectly out of, or in connection with, the performance of the work under the Construction Contract, and have a limit of not less than $ 250,000.00 for all damages arising out of bodily injury, sickness or death of one person and an aggregate of $ 1, 000 , 000.00 for damages arising out of bodily injury, sickness and death of two or more persons in any one occurrence. The property damage portion will provide for a limit of not less than $ 250 , 000.00 for all damages arising out of injury to or destruction of property of others arising directly or indirectly out of or in connection with the performance of the work under the Construction Contract and in any one occurrence including explosion, collapse and underground exposures. Included in such coverage will be contractual coverage sufficiently broad to insure the provision of paragraph 7.1.4 "Indemnity". The comprehensive general liability insurance will include as additional named insureds: the OWNER; the ENGINEER; and each of their officers, agents and employees. 7.1.3 Builders Risk "All Risk" Insurance —Before commencement of the work, the OWNER will require that the Contractor and any Subcontractors submit written evidence that he (they) have obtained for the period of the Construction Contract, Builders Risk "All Risk" Completed Value Insurance Coverage (including earthquake and flood) upon the entire Project which is the subject of the Construction Contract. Such insurance shall include as additional named insureds: the OWNER; the ENGINEER; and each of their officers, agents, employees and any other persons with an insurable interest as maybe designated by the OWNER. Such insurance may have a deductible clause but not to exceed $5,000, except that the earthquake deductible may be in accordance with generally accepted insurance practices in the locale where the coverage is issued. 7.1.4 Indemnity —The OWNER will require that any Contractor or Subcontractors performing work in connection with Drawings and Specifications produced under this Agreement to hold harmless, indemnify and defend, the OWNER and the ENGINEER, their consultants, and each of their officers, agents, and employees from any and all liability claims, losses or damage arising out of or alleged to arise from the Contractor's (or Subcontractor's) negligence in the performance of the work described in the Construction Contract Documents, but not including liability that may be due to the sole negligence of the OWNER, the ENGINEER, their consultants or their officers, agents and employees. Page 7 of 10 7.3 Res i , i nstruction Review Services 7.3.1 If requested by the 0 ENGINEER shall provide one or more more extensive representation at the Project site shall be paid for by the OWNER as Additional Services as responsibilities of a Resident Project Representative shall be d Exhibit A, attached to, and made a part of this Agree recommended by the ENGINEER and approved u Resident Project Representatives t the Construction P d wit sting by the OWNER, the e ENGINEER in order to render ch Resident Construction Review Services Agreement. The limits of the authority, duties and efore such servicesbegin by written instruments labeled 7.3.2 By means of the more e. - . e on -site observations of the work in progress, the E `. ER will endeavor to provide further protection for t - ' R against defects and deficiencies in the Contractor's work, but t - - hing of such services shall not include - ction review of the Contractor's construction means, methods, techniques, sequenc- .rocedures, or of any saf- cautions and programs in connection with the work, and the ENGINEER shall not be responsib e .e Con- trac • . ailure to carry out the work in accordance with the Construction Contract. Page 8 of 10 7.4 Limitation of Liability The OWNER agrees to limit the ENGINEER's liability to the OWNER and to all Construction Contractors and Subcontractors on the Project, due to the ENGINEER's professional negligent acts, errors or omissions, such that the total aggregate liability of the ENGINEER to those named shall not exceed fifty thousand ($50,000) dollars or the ENGINEER's total fee for services rendered on this Project, whichever is greater. Page 9 o f 10 This Agreement executed the day and year written at the beginning of the Agreement. OWNER: City of Water .00, owa By: fifit/i uck Clark, Mayor ATTF�. a BY: SuzfSchares, City Clerk ENGINEER: Wayne C aassen Enpineer ng & Surveying. Inc. 1t By: Wiiam J. Cassen, President ATTEST\BY: _ /19\7 Denise DeLeon, Secretary Page 10 of 10 City of Waterloo j 8813-09-151-005 j 204 Acres LUH Faros, LTD.I 8813-09-17G-003 j 3L54 Acres 8813-09-151-007462 Aoos Cty'of Waterloo j 8813-09-301-018 I2 98 Acres- Cty of Waterloo 18813-09-301-022 j 837 Acres City of Waterloo j 8813-09-301-024I 1023 Acres City of Waterloo t 8813-09-301-027I 831 Aces City of Waterloo 18813-09-301-028 j 2.77 A9:es LL. H Farces, LTD. j 8813-09-301-029 (10.03 Acres L&H Farms. LTD.I 8813-09-326-005I 23.4 Acres Lia_H Fe ms LTD .!8813-09-351-001133.66Ac e South Waterloo Business Park Can of Waterloo, Iowa Attachment n Ctty of Waterloo I8813-09-251-004116.89Aoea paste map don source is Neck MM Counn. Peva ^`•y. does not represent a sureyno mhiay ts assumed rn the accesses a the data Selma.. pmoss ss9s ussser of pq BYck,lm'd Lounly, lad .Coon„ nemrcth:..mbre_. me aryl Watemo mass ay,.. :ypu6 e, tameyneta,' anotm, e..N,� m, cata,,in atome.uew.,lme°noel ,e, surveys. ,ecydoreucaeoe, thte Enact. tn t County Assessore [Irma mrmmvM. end Resume