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Home My WebLink About08/17/2015FINANCE COMMITTEE August 17, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of August 10, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Councilman Welper, Councilman Jones, Councilman Morrissey and Mayor Pro-Tem Hart Class/Meeting: Iowa League of Cities Annual Conference Destination: Cedar Rapids, IA Dates: September 23-25, Amount not to exceed: $780.00 2015 2. Eric Thorson, City Engineer Class/Meeting: Iowa League of Cities 2015 Conference Destination: Cedar Rapids, IA Dates: September 23-25, Amount not to exceed: S206.00 2015 3. Mayor Clark Class/Meeting: EPA meeting and an Iowa League of Cities Board Meeting Destination: Des Moines, IA Dates: August 26-27, 2015 Amount not to exceed: $200.00 4. Pre -Authorizations to Expend over $1,000.00 Airport Amount and Estimated S/H: $2,658.01 Expenditure: Repairs to Terminal chiller. Clerk & Engineering Offices Amount and Estimated S/H: $19,988.00 Expenditure: (2) Ricoh MPC6003 Color Digital Copiers ($9,495 Clerks / $10,095 Engineering) plus (2) Smart Operation Panels @ $131 ea. and (2) External Keyboards & Brackets @ $68 ea. Fire Page 1 of 184 Amount and Estimated S/H: NTE $10,000.00 Expenditure: Office furnishings for medical offices. Sanitation Amount and Estimated S/H: $2,200.00 Expenditure: Removal of hazardous trees per court order. Sewer Amount and Estimated S/H: $8,029.44 + $482.00 S/H Expenditure: Replacement samplers for Easton and satellite influent sampling. BUDGET LINE ITEMS TO BE AMENDED 5. Approve the budget amendment to use general fund balance in the amount of $40,000 for property acquisitions (Ansborough and Upton) as submitted by Planning. 6. Approve the project budget for the Traffic Communications Infrastructure - UPN Fiber Options project funded with a payment from UPN in the amount of $22,500 as submitted by Traffic Operations. BILLS PAYMENT 7. August 17, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 184 TRAVEL REQUEST CITY OF WATERLOO rs rrrtv,c ucr t . t Ar'r ONLY LINE ITEM USED FY- BUDGETED EXPENDED YID THIS REQUE5T LEFT AFTER THIS REQUEST DATE Original- Clerk/Finonce Copy _ Depar'me t NAME(S) AND POSITION(S): Councilman We!per, Councilman Jones, and Mayor Pro-Tem Hart e� w� mcr.n \cc f DATE: 8/12/2015 NAME OF CLASS I MEETING: Iowa League of Cities Annual Conference DEPARTURE DATE: 9/23/2015 RETURN DATE: 9/25/15 TINATION: Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF ME.ETIN 9/23-9/25/15 PURPOSE OF TRAVELITRAINING: Iowa League of Cities Annual Conference WILL TRAVEL REQUIRE ADDITION METHOD OF TRAVEL: X CITY VEHICLE YES X COST $ NO X AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING AIRFARE ViISC/TOLLS - ffr5`66 7$0 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ pfierm ] . 00 BUDGET LINE ITEM: 010-89-8100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 195.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENIF HEAD I APPROVE THIS TRAVEL REQUEST MAYOR lifts — DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY;' I<•& BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY (/6 L'Z8/J i3 4(„, Ori.inal - Clerk/Finance Co• - De•artment NAME(S) AND POSITION(S): Councilman Welper, Councilman Jones, and Mayor Pro-Tem Hart DATE: 8/12/2015 NAME OF CLASS / MEETING: Iowa League of Cities Annual Conference DESTINATION: Cedar Rapids, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/23/2015 RETURN DATE: 9/25/15 DATE(S) OF MEETING: 9/23-9/25/15 PURPOSE OF TRAVEL/TRAINING: Iowa League of Cities Annual Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE X PRIVATE VEHICLE DEPARTING FROM: ESTIMATE OF COST: LODGING MEALS $585.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 585.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-99-8100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 195.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO C— /L CP�i 7 DEPARTMENIf HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Iowa League of Cities 2015 Conference Registration *Cedar Rapids ATING September 23-25, 2015 ANNUAL CONFERENCE & EXHIBIT Organization/City Name (as to appear on name badge) Title Street Address City State Zip Phone Email Address ❑I am a first-time attendee ❑I am new to city government ❑ Guest Registration - $50 Allows a spouse/significant other and children) to attend non - ticketed conference sessions and gain access to the Exhibit Hall. Registered guests receive access to the Exhibit Hall for Wednes- day night's Welcome Reception and Thursday morning, a ticket to the Closing Brunch and a complimentary conference bag. Registered guests may also sign-up to golf or participate in the Run/Walk or Bike Tour. Guests cannot be city officials. Guest name (as to appear on name badge) 0$85 - Networking Best Ball Tournament (pre -register) Handicap: IDS35 -Thursday Opening Luncheon Ej$60 -Thursday Banquet & President's Reception IOWA LEAGUE ofCITIES Registration Fees The conference fee includes admission to all general ses- sions, workshops and meal functions on the conference agenda. Please contact Shannon Busby at (515) 244-7282 for accessibility or dietary accommodations. Through Aug.20 League member Q$195 Non -League member n$320 After Aug.20 ❑$250 ❑$365 Requires Pre -Registration 0$85 - Networking Best Ball Tournament Wednesday, Sept. 23 110 a.m. Shotgun Start I Jones Golf Club Handicap: I I Free - Ride CR Bike Tour Wednesday, Sept. 23 110:30 a.m. - noon Bring your bike and helmet ❑ Free - Annual 5K Run/Walk Thursday, Sept.25 17 a.m. Register before August 21 to receive a shirt. I plan top Run ❑Walk T-shirt size OS ❑MQLOXLI1XXL Mobile Workshops EHow Alternative Fuel Vehicles are Changing the Way Cities Get the Job Wednesday, Sept.23 11:30 p.m.-4:30 p.m. The Dramatic Recovery of Cedar Rapids'City Facilities After Historic Flood Thursday, Sept. 24 1 8 - 11:45 a.m. Putting Down Roots - A Comprehensive Housing Strategy in Cedar Rapids Thursday, Sept. 24 12:15 - 3:15 p.m. Tour of Flood Protection and Greenway Improvements in Cedar Rapids Thursday, Sept. 24 1 3:30 - 4:30 p.m. Total amount enclosed $ Each attendee must fill outa separate form. Registration will not be processed with- out payment. All cancellations must be received in writing by Sept. 1. Cancellations after Sept. 1 are subject to a $50 administration fee. No refunds after Sept. 14. No refunds will be made to no-shows. Credit card payment available only online. Mail form & payment to: Iowa League of Cities, 500 SW 7th St, Suite 101, Des Moines, IA 50309 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ,f%L.6 G 7 7530 /3�{C� FY90 f BUDGETED {j ,j EXPENDED YID / 7 THIS REQUEST aO (g LEFT AFTER THIS REQUEST of // Cf DATE " '9c.% Original - Clerk/Finance Co. - De•artment NAME(S) AND POSITION(S): Eric Thorson, City Engineer DATE: August 12,2015 NAME OF CLASS / MEETING: Iowa League of Cities 2015 Conference DEPARTURE DATE: September 24, 2015 DESTINATION: Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: September 23 — 25, 2015 RETURN DATE: September 24, 2015 PURPOSE OF TRAVEL/TRAINING: To attend the Iowa League of Cities 2015 Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $195.00 REGISTRATION MILEAGE/FUEL $11.00 TOTAL FOR ALL: $ 206.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 206.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Lt %J/_ IIVi I APPROVE THIS TRAVEL REQUEST DEPARTMET HEAD MAYOR August 12, 2015 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Iowa League of Cities 2015 Conference Registration Cedar Rapids ATING September 23-25, 2015 ANNUAL CONFERENCE & EXHIBIT Organization/City City of Waterloo Name (as to appear on name badge) Eric Thorson Title City Engineer Street Address 715 Mulberry St. City Waterloo State IA Zip 50703 Phone 319-291-4312 Email Address eric.thorson@waterloo-ia.org �I am a first-time attendee Ell am new to city government ❑ Guest Registration - SSO Allows a spouse/significant other and child(ren) to attend non - ticketed conference sessions and gain access to the Exhibit Hall. Registered guests receive access to the Exhibit Hall for Wednes- day night's Welcome Reception and Thursday morning, a ticket to the Closing Brunch and a complimentary conference bag. Registered guests may also sign-up to golf or participate in the Run/Walk or Bike Tour. Guests cannot be city officials. Guest name (as to appear on name badge) n$85 - Networking Best Ball Tournament (pre -register) Handicap: ❑$35 -Thursday Opening Luncheon ❑$60 -Thursday Banquet & President's Reception I O WA LEAGUE of CITIES www.iowaleague.org. Registration Fees The conference fee includes admission to all general ses- sions, workshops and meal functions on the conference agenda. Please contact Shannon Busby at (515) 244-7282 for accessibility or dietary accommodations. Through Aug.20 After Aug.20 League member Q✓ $195 g $250 Non -League member 17$320 0$365 Requires Pre -Registration 111$85 - Networking Best Ball Tournament Wednesday, Sept.23 110 a.m. Shotgun Start I Jones Golf Club Handicap: I I Free - Ride CR Bike Tour Wednesday, Sept. 23 110:30 a.m. - noon Bring your bike and helmet I I Free - Annual 5K Run/Walk Thursday, Sept.25 17 a.m. Register before August 21 to receive a shirt. I planto❑Run ❑Walk T-shirt size OS ❑ M ❑ L QXL❑XXL Mobile Workshops ❑How Alternative Fuel Vehicles are Changing the Way Cities Get the Job Wednesday, Sept. 23 11:30 p.m.- 4:30 p.m. nThe Dramatic Recovery of Cedar Rapids'City Facilities After Historic Flood Thursday, Sept. 2418 - 11:45 a.m. ®Putting Down Roots - A Comprehensive Housing Strategy in Cedar Rapids Thursday, Sept. 241 2:15 - 3:15 p.m. Tour of Flood Protection and Greenway Improvements in Cedar Rapids Thursday, Sept.2413:30 - 4:30 p.m. Total amount enclosed $ 195.00 Each attendee must fill out a separate form. Registration will not be processed with- out payment. All cancellations must be received in writing by Sept. 1. Cancellations after Sept. 1 are subject to a $50 administration fee. No refunds after Sept. 14. No refunds will be made to no-shows. Credit card payment available only online. Mail form & payment to: Iowa League of Cities, 500 SW 7th St, Suite 101, Des Moines, IA 50309 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY=.II BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori • i nal - Clerk/Finance STAFF ONLY OM (l S/ 3D zsz3""` f /)- s Co• -De artment NAME(S) AND POSITION(S): Mayor Clark DATE: 8/12/2015 NAME OF CLASS / MEETING: EPA meeting and an Iowa League of Cities Board meeting DEPARTURE DATE: 8/26/15 DESTINATION: Des Moines DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: 8/26/15-8/27/2015 RETURN DATE: 8/27/15 PURPOSE OF TRAVEL/TRAINING: EPA meeting and an Iowa League of Cities Board meeting WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $200 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 200.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-01-8200-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 200.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST MAe(/' YOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date $71! // C City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 2,658.01 plus est. shipping costs of $ to pay for or purchase repairs to Terminal chiller. This purchase or expenditure is being made because: chiller was not running, requiring replacement of two condenser fan motors and a sensor. Vendor selected for this purchase: Halvorson Trane ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: chiller is a Trane and Halvorson Trane is authorized service provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Q General Fund Bonds Road Use Tax ❑ Sewer Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 110,773.00 V and the current available balance is $ 96,31-2.12 / r�; It � 14 Respectfully submitted, s ? 40,i AC /iI7 72-�rrduliA- 1�, � /a i� (Signature Dept. Head or esig ee) Da a (Signature Finance Dept. Review) Date K:\shared goodies\forms\Chiller repair.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date `S/l7h--- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk & Eng Department to expend $ 19,988.00 plus est. shipping costs of $ to pay for or purchase (2) Ricoh MPC6003 Color Digital Copiers ($9,495 Clerks / $10,095 Engineering) plus (2) Smart Operation Panels @ $131 ea and (2) External Keyboard & Brackets @ $68 ea This purchase or expenditure is being made because: Vendor selected for this purchase: Ricoh USA Bids or written quotes were taken on this purchase, as follows: Koch Brothers - $10,215 / $10,450 Koch Brothers - $14,250 / $14,486 Copy Systems - $14,316 / $15,103 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Clerk - 415-03-8400-2118 Eng - 415-07-7830-2118 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) i $ S0-00 a3`ai01Tb $ 5,OtM 5;06,0y Respectfully submitted, �� J� /� - 1 3 d" 11GLfXitk [ �L� g5-1%/r� (SignaturDept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Authorization Copier Clk and Eng (Mar 2010) Copier Bids Page 4 DRY PROCESS (DIGITAL) COPIER BID — CLERK/FINANCE DEPARTMENT 1, Brand Name/Model #: Ricoh MP6002SP or Ricoh MPC6003 Base Bid Purchase Price - Clerk/Finance $8795.00 Alternate Bid I $9495.00 2. Cost of all-inclusive maintenance agreement with 300,000 copies per year allowance: Black/White only Color Option First year cost $1140.00 $1650 Second year cost Same Same Third year cost Same Same Fourth year cost Same Same Fifth year cost Same Same 3. Cost per copy over 300,000 per year allowance: Black/White only Color Option Overage cost per copy $.0043 $.006 Black and $.05 for color List any deviations from the attached specifications: Maximum paper supply on MPC6003 is 4700 sheets Service contract includes staples Copier Bids Page 5 DRY PROCESS (DIGITAL) COPIER BID — CITY ENGINEER DEPARTMENT l , Brand Name/Model #: Ricoh MP6002SP or Ricoh MPC6003 Base Bid Purchase Price — City Engineer Department $9395.00 Alternate Bid 1 $10,095.00 2. Cost of all-inclusive maintenance agreement with 300,000 copies per year allowance: Black/White only Color Option First year cost $1140.00 $1650 Second year cost Same Same Third year cost Same Same Fourth year cost Same Same Fifth year cost Same Same 3. Cost per copy over 300,000 per year allowance: Black/White only Color Option Overage cost per copy $ 0043 $.006 Black and $.05 for color List any deviations from the attached specifications: Maximum paper supply on MPC6003 is 4700 sheets Service contract includes staples Includes Genuine Adobe Postscript 3 SUZY SCHARES From: Shane.Kelley@ricoh-usa.com Sent: Friday, August 07, 2015 2:42 PM To: SUZY SCHARES Cc: ERIC THORSON Subject: Additional Hardware Pricing Eric & Suzy, Thank you so much for driving up to Waverly and allowing me to demonstrate our Ricoh Technology. I hope you found the information helpful. Let me know if I need to adjust any of those Buyer Lab reports. Here is the pricing you requested: Smart Operation Panel - $131 External Keyboard & Bracket - $68 Suzy, I did confirm that we do have workflow solutions that have connectors to Laserfiche. Let me know if there are any other questions. Shane Kelley Account Executive RICOH USA, INC. PO Box 851 Waterloo, IA 50704 Phone: (319) 239-3948 Fax: (319) 635-2362 shane.kelley@ricoh-usa.com RICOH •tlarpn:e. c:hane„e. 1 Copiers for the City of Waterloo, IA July 16, 2015 Bid Tab Estimate: Bidder Bid Security Bid Amount Clerk's Office Bid Amount Engineering Koch Brothers 228 Northland Ct. NE Cedar Rapids, IA N/A $9,696.00 Alt. $14,250.00 $10,245.00 Alt. $14,486.00 Koch Brothers 228 Northland Ct. NE Cedar Rapids, IA N/A $9,696.00 Alt. $10,215.00 $10,245.00 Alt. $10,450.00 Premier Office Equipment N/A $8,751.00 $8,751.00 $8,795.00 $9,395.00 Ricoh USA N/A Alt. $9,495.00 Alt. $10,095.00 Marco 3628 University $7,163.31 $7,163.31 Avenue N/A Alt. $9041.65 Alt. $9,041.65 Waterloo, IA Copy Systems, Inc. 250 12thAvenue, Suite $11,903.00 $10,436.00 240 Alt. $14,316.00 Alt. $15,103.00 Coralville, IA City Clerk Use Only Finance Committee Approval Date t7/I 5� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ NTE 10,000.00 plus est. shipping costs of $ N/A to pay for or purchase Office furnishings for medical offices. This purchase or expenditure is being made because: Our EMS division has two main offices that are in need of updating as well as expansion of lockable storage. Pictures of current office furniture are attached. Vendor selected for this purchase: Storey Kenworthy EBids or written quotes were taken on this purchase, as follows: Bids are attached n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax Sewer El Sanitation nBonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 413/414-12-1400-2112 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resp@Cttully (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) $ 27,000/25,000 $ A.7731/25,000 V 3. ie S'.STI Date K:\shared goodies\forms\EMS OFFICE PRE-AUTH (Mar 2010) GET MORE service GET MORE product options GET MORE for your investment City of Waterloo, Waterloo Fire Department Office interiors and products STOREY KENWORTHY Office interiors and products 4850 Armar Dr SE Cedar Rapids, IA 52403 319-362-3134 Waterloo Fire Department 425 East 3rd Street Waterloo, IA Office Furniture Lay —Outs Salesperson: Date: Scale: House 06.08.15 1 /4"=1'0" Designer: Date Revised: Sheet Lori Knaack, IIDA 03.08.12 1 OF 1 mow 00141:011111. ARE 11I PRCMNIY O TIE HUEY KEMURlw Ea /00 111 AMENS THE DESKH COC1S N0 ,WSMTDR COMBED HERS, !RE mammIM 10 SNEY M)YIXII T NO NE 61HEI,EY N CMADENN. THEY ME NOT TRAMEDMILE .VM1 H SE BE 1$D OW FAA SW PURPOSE 10R MIDI TIE COMMA R witoE101i.1AY L0IJ TEV EAST %DE KE 1EVDIl•R KNOUTTI IONM OR EEER M AM MISS KNOUT TIC 1 MINN MNHME BE UMOREY SED KEMORIM 1C M ES EVDU HELL THEY E USED M 00 Hvaax orndwPa 10 THE MIDIS! 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CLR: Brownstone omt Core to Ord key Alike Qty I Sell E Ext Sell 1 $ 100.29 $ 100.29 Z---.'_.._._......_$ ....._.109.41 $ 218.82 1 . $ 419.41 $ 419.41 Barb & 1 Greg Barb & Greg Barb & Greg Barb & Greg Barb & I 1 Greg I i Barb &... _.2 Greg 1 Barb & I Greg $ 485.42 $ 970.84 $ 281.92: $ 312.19 10.64 $ 26.60 42.56 $ 168.84 $ 281.92 $ 312.19 10.64 26.60 42.56 $ 337.68 $ 168.841 $ 168.84 J:\Furniture\Waterloo Fire Department\Waterloo Fire Greg, Erica & Barb 061015.visual.sp4 6/10/2015 4:09:02 PM 2 of 5 Ite 12 13 14 15 16 17 18 1 19 20 21 22 23 Preview Mf.p Cat Part Number .1 Part Description L Alias 1 Qty. Sell f Ext Sell ALS I AWS CDL29 Corner Desk Leg 29-1/2H i Barb & 1 $ 36.68 $ 36.68 I I Greg i I $(COREPNT) Core Clr Opts I • .P7D CLR: Brownstone i I ALS !AWS I CEP2429F Freestanding 24DX29-1/2H End Pnl Sup 1 Barb & 1 45.64 I 45.64 i I 1 ! Greg 1S(COREPNT) Core Clr Opts I I i .P7D CLR: Brownstone I ALS :AWS rcEP3029F Freestanding 30DX29-1/2H End Pnl Sup 1 Barb & 1 50.40 50.40 i I 1 Greg .$(COREPNT) Core Cir Opts • . I .P7D CLR: Brownstone i ALS lAWS 1T52448ST3 I T-Span 24Dx48W Flat Eg Lam for 3.4 ;Barb & 1 . I I i w/Grommets Greg $ 105.56 $ 105.56 $(L1WDGR) i L1 Woodgrain Lam Opts t i .LW7C I Lam: Shaker Cherry -Former LT7C I I .DF lEdg: Shaker Cherry *Prev EDF* Plastic Grommet I ALS 'HRC 832460M I Primary 24Dx60W Flat Eg Lam w/Grommets Barb & 1 $ 118.44 $ 118.44 I I I Greg $(L1WDGR) I L1 Woodgrain Lam Opts I i I ; .LW7C I Lam: Shaker Cherry -Former LT7C .DF I Edg: Shaker Cherry *Prey EDF* I i Plastic Grommet i I ALS 1 HRC 1834824RM I Comer 24Dx48W w/Radial Leading Eg Flat Barb & 1 $ 162.96 1 $ 162.96 I I 1 w/Grom Greg I i I $(L1WDGR) L1 Woodgrain Lam Opts ! 1 .LW7C Lam: Shaker Cherry -Former LT7C I I I I I 1.DF Edg: Shaker Cherry *Prev EDF* I Plastic Grommet I I ALS I HRC 183722ELM Comer Cove 72x48-241J24R Extd LH Flat $ 216.44 I $ 216.44 I I I w/Groms Barb & 1 Greg $(L1WDGR) L1 Woodgrain Lam Opts I I i : I .LW7C j Lam: Shaker Cherry -Former LT7C I I 1 . i .DF Edg: Shaker Cherry *Prev EDF* • i I .P . Plastic Grommet : -, : ...-; • • i ALS i HRC I 83723ERMN Corner Cove 72x48-24L/30R Extd RH Flat Barb & 1 1 $ 223.72 I 1 i $ 223.72 w/o Groms Greg . • i • $(L1WDGR) L1 Woodgrain Lam Opts i I I .LW7C Lam: Shaker Cherry -Former LT7C I I I .DF Edg: Shaker Cherry *Prey EDF* i ALS HRC 862060 Tackboard 60W 20H Barb & Greg I $(COREP1) Core Clr Opts 1. i i .P7D CLR: Brownstone I $(1) GRD 1 FAB .RFG FAB: Refuge I 996 Clr: Artesian rALS THRC 1862072 Tackboard 72W 20H Barb & 1 $ 108.361 $ 108.36 Greg . 1 1 ! $(COREP1) Core Clr Opts 1 .P7D CLR: Brownstone I I I $(1) GRD 1 FAB 1 i .RFG FAB: Refuge 996 Clr: Artesian .RR RR Cut i ! i ALS HRC ACPU4 i .CPU Holder w/ 360 Swivel and 55Ib Load i I !, & 12 $ 75.39 t $ 150.78 Capacity ::; I i t 4 i- i ALS IHRC AKMX Cobra Kybd Platfrm/Dual Ctri/Sit to . Barb & 2 $ 171.11 ! $ 342.22 Stand/Mse Tray I Greg • J:Wurniture\Waterloo Fire Department\Waterloo Fire Greg, Erica & Barb 061015.visual.sp4 6/10/2015 4:09:03 PM 3 of 5 Ile 24 25 26 27 28 29 30 31 32 33 34 35 t¢� Preview J Mfg 1 Cat ALS HRC rALS Part Number CDG $(COREPNT) .P7D HRC -CDL29 $(COREPNT) .P7D L...._........_.....y......_........i-......_.........:- ......................._...... ALS HRC CEP2429F J....-......_..... ALS HRC $(COREPNT) .P7D CS489 $(COREPNT) .P7D 5 ! HRC-..i CS609 I i $(COREPNT) Part Description Gussets (1 Pr) Core Clr Opts CLR: Brownstone Corner Desk Leg 29-1/2H Core Clr Opts CLR: Brownstone Freestanding 24DX29-1/2H End Pnl Sup Core Clr Opts CLR: Brownstone Full-Hgt 29-1/2Hx48W Mod Pnl Core Clr Opts CLR: Brownstone Full-Hgt 29-1/2Hx60W Mod Pnl Core Clr Opts .P7D CLR: Brownstone ..... ..1-. a __t..-- i._._ ALS ; HRC CSCMP7214 . Stand -Alone Cnr 14Hx72W Mod Pnl , Barb & : 1 • Greg $(COREPNT) I Core Clr Opts .P7D j CLR: Brownstone j HRC CSDC19 j Center Drawer 19Wx14-3/4Dx3H w/Lock i Barb & . 1 j ! I Metal j Greg Alias 1 j Qty ( Sell 1 Ext Sell Barb & 5 I $ 29.96 I $ 149.80 Greg Barb & i 2 Greg 36.68 Barb & 2 $ 45.64 Greg 'ALS !HON ; HSN SK $(COREPNT) !Core Clr Opts .P7D . CLR: Brownstone .OMT l omt Core to Ord key Alike CSL2429F I Freestanding 24Dx29-1/2H Sup Leg $(COREPNT) I Core Clr Opts .P7D i CLR: Brownstone i HRC EH6OFDN j Ess 60W Hutch Square Flip Door No Pull Barb & i 2 i $ 249.20 :Greg $(COREP1) j Core Clr Opts .P7D i CLR: Brownstone .OMT omt 2 Cores To Ord key Alike i.t-......__........._....._.....__....._.__. _.. __.. _. _.._... __..._... ._. _..__..._....._-........._..:..__......__....._...._—_._..._....._..................._......_......... rtHRC . EH72FDN Ess 72W Hutch Square Flip Door No Pull Barb & I 1 $ 274.40 Greg i $(COREP1) Core Clr Opts .P7D CLR: Brownstone .OMT omt 2 Cores To Ord key Alike HN1 Nucleus Mid Back Work Chair Barb & 1 $ 342.59 Greg Barb & Greg $ 45.08 $ 46.48 $ 34.16 39.48 .A .S .IM $(3) .CU 10 .SB Arm: Ajustable Arm Caster:Soft Back: Stretch Black GRADE: III UPHOLSTERY UPH: Centurion COLOR: Black Base: Standard Plastic Black $ 73.36 $ 91.28 $ 45.08 $ 46.48 $ 34.16 $ 197.40 $ 498.40 $ 274.40 $ 342.59 .T FRAME: Black Labor ;Installation Estimate i Barb & j 1 i $ 600.00 i $ 600.00 Greg Subtotal j j j $ 7,045.86 J:1Furniture\Waterloo Fire Department\Waterloo Fire Greg, Erica & Barb 061015.visual.sp4 6/10/2015 4:09:03 PM 4of5 Ite 36 ✓ 37 38 39 40 ✓ 41 42 J 43 ✓ 44 ✓ 45 46 47 ces Preview 1 Mfg ALS 'Al- !ALS Cat J Part Number 3 ALF AFNLFTP-3018 L $(L1WDGR) .LW7C .DF ALF AFNLFTP-3618 L $(L1WDGR) .LW7C .DF ALF ELF830N1 !ALS i ALF $(COREP3) .P7D .OMT ALS :AWS CDG ALS ;AWS $(CORE) .P7D .OMT LKFE5SLV $(KEYNUM) .SEQ/ 103 .3 PM187-2031 Part Description Lateral File Top 30Wx18D Laminate L1 Woodgrain Lam Opts Lam: Shaker Cherry -Fourier LT7C Edg: Shaker Cherry *Prev EDF* Lateral File Top 36Wx18D Laminate L1 Woodgrain Lam Opts Lam: Shaker Cherry -Former LT7C Alias 1 3 Qty Erica 2 I i Erica ! 1 Sell ] Ext Sell $ 89.35 $ 178.70 $ 100.29 ; $ 100.29 Edg: Shaker Cherry "Prey EDF' ....._......... �. i--....._. l..d--.........._............._.............. Ess Lat 30W 28H 2-12" Drws Int Pull i Erica 2 $ 281.92 $ 563.84 Core Clr Opts CLR: Brownstone omt Core to Ord key Alike Lock Core Kit, Silver - 5 Cores, 2 Keys ! Erica 1 ! $ 79.80 I $ 79.80 Key Number Key Number Sequence Start Key Number 103 Quantity: 3 ... ....._.I...._._......__..._..l _..... Ess Mobile Ped BBF 28H 19-7/8D Int Pull Erica r 1 $(CORE) Core Clr Opts .P7D I CLR: Brownstone .OMT l omt Core to Ord key Alike SC2361 I Persona 27-3/4Hx36W Storage Cab 1 Adj Shelf Int Pull Core Clr Opts I CLR: Brownstone omt Core to Ord key Alike Gussets (1 Pr) $(COREPNT) 1 Core Clr Opts .P7D CLR: Brownstone CDL29 Corner Desk Leg 29-1/2H $(COREPNT) .P7D ALS :AWS TCEP2429F ALS :AWS ALS !ALS AWS $(L1WDGR) .LW7C .DF ).P HRC ! 83122ERM $(L1 WDGR) .LW7C ! .DF I!P r $ 168.841 $ 168.84 Erica 1 $ 451.201- $ 451.20 Erica 3 Erica Core Clr Opts CLR: Brownstone Freestanding 24DX29-1/2H End Pnl Sup ) Erica $(COREPNT) Core Clr Opts .P7D CLR: Brownstone CSL2429F :Freestanding 24Dx29-1/2H Sup Leg $(COREPNT) !Core Clr Opts .P7D CLR: Brownstone T52424ST3 T-Span 24Dx24W Flat Eg Lam for 3.4 I w/Grommet L1 Woodgrain Lam Opts Lam: Shaker Cherry -Former LT7C l Edg: Shaker Cherry *Prey EDF* Plastic Grommet Corner Cove 60x36-24L/24R Extd RH Flat w/Grom L1 Woodgrain Lam Opts 1 Lam: Shaker Cherry -Former LT7C Edg: Shaker Cherry *Prey EDF' Plastic Grommet $ 29.96$-� 89.88 • 1 i $ 36.68j- $---36.68 $ 45.64 Erica __.....__......._.,..$ 39.48 Erica Erica $ 76.16 $ 153.72 $ 91.28 $ 39.48 76.16 $ 153.72 J:\Furniture\Waterloo Fire Department\Waterloo Fire Greg, Erica & Barb 061015.visual.sp4 6/10/2015 4:09:03 PM 5of5 net 48 49 50 st 51 52 q' I Preview Mfg I Cat f Part Number I Part Description Alias 1 Qt' 1 Sell Ext Sell $ 97.72 $ 97.72 ALS 1HRC • IALS 1 FIRC 862060 $(COREP1) .P7D $(1) .RFG 996 ACPU4 !ALS I HRC AKMX I 1 i ALS THRC I EH6OFON 1 1 1S(COREP1) Core Clr Opts i .P7D CLR: Brownstone .OMT i omt 2 Cores To Ord key Alike r i i 1 SK i*** 1 Labor !Installation Estimate . I i Subtotal Tackboard 60W 20H Core Clr Opts CLR: Brownstone GRD 1 FAB FAB: Refuge Erica 1 Clr. Artesian CPU Holder w/ 360 Swivel and 551b Load Erica 1 1 1 $ 75.39 i $ 75.39 Capacity . : ; t Cobra Kybd Platfrm/Dual Ctrl/Sit to I Erica I 1 $ 171.11 ; $ 171.11 Stand/Mse Tray I I I Ess 60W Hutch Square Flip Door No Pull i Erica 1 1 $ 249.20 I $ 249.20 . : Erica 1 $ 200.00 $ 200.00 $ 2,823.29 Grand Total $ 9,869.15 J:\Furniture\Waterloo Fire DepartmentWaterloo Fire Greg, Erica & Barb 061015.visual.sp4 6/10/2015 4:09:03 PM 0) 0) 0 COMPANY KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Box 2097 Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 2 of 10 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 14342 07/07/15 FURNITURE W =111 GREG VANDERSEE Extended Line Quantity Catalog Number 1 Description Unit Price Amount PAINT: Platinum Metallic Tag For: 72 4 3 H9170A HON 346.52 1,040.76 Flagship 30W 2-Drw "A" Pull Lateral 30W 28H 18D .X Omt Core to Order Key Alike $(CHOICE) PAINT: Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 30/2 5 1 H9180A HON 383.04 383.04 Flagship 36W 2-Drw "A" Pull Lateral 36W 28H 18D .X Omt Core to Order Key Alike $(CHOICE) PAINT: Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 36/2 6 1 H9183A HON 508.62 508.62 Flagship 36W 3-Drw "A" Pull Lateral 36W 39-1/8H 18D .X Omt Core to Order Key Alike $(CHOICE) PAINT: Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 36/3 7 2 H9193A HON 587.16 1,174.32 Flagship 42W 3-Drw "A" Pull Lateral 42W 39-1/8H 18D .X Omt Core to Order Key Alike $(CHOICE) PAINT: Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 42/3 Accepted by Title Date co 0 co o! G OM PANY KIRK GROSS COMPANY 4015 Alexandra Dr. P 0. Box 2097 Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 3 of 10 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 14342 07/07/15 FURNITURE W'_T191 GREG VANDERSEE Extended Line Quantity Catalog Number / Description Unit Price Amount E 3 H919430 HON 133.14 399.42 30Wx18D Square Edge Laminate Top For Lateral File .D Natural Maple Tag For: 30 9 1 H919436 HON 167.16 167.16 -x18D Square Edge Laminate Top For Lateral File 100.21 Z170,CM1 .D Natural Maple Tag For: 36 11 2 H919442 HON 183.12 366.24 42Wx18D Square Edge Laminate Top For toel. rt a18,82 Lateral File .D Natural Maple Tag For: 42 11 1 HD2 HON 95.04 95.04 Metal Center Drawer 19W x 14D $(CHOICE) PAINT: Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: CD _2 3 HF23C HON 13.44 4C.32 Lock Core Replacement Kit Brushed Chrome .X101E KEY NUMBER: 101E Tag For: HF23C 13 7 HF23C HON 13.44 94.0E Lock Core Replacement Kit Brushed Chrome .X102E KEY NUMBER: 102E Tag For: HF23C 3 HF23C HON 13.44 40.32 Lock Core Replacement Kit Brushed Chrome .X103E KEY NUMBER: 103E Accepted by Title Date KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Box 2097 Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 4 of 10 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 143_2 07/07/25 FURNITURE, uVAT111 GREG VANDERSEE Extended Line Quantity Catalog Number I Description Unit Price Amount Tag For: HF23C =S 2 HF23C HON '3.1C 26.68 Lock Core Replacement Kit Brushed Chrome .X104E KEY NUMBER: 104E Tag For: HF23C _C 5 HF23C HON 13.44 67.20 Lock Core Replacement Kit Brushed Chrome .X105E KEY NUMBER: 105E Tag For: HF23C 1 HFC183ODDA HON 343.98 343.98 Flagship File Center w/doors and Shelf A Pull $(CHOICE) Select Paint .T1 PAINT: Platinum Metallic Tag For: 30x18 13 3 HIN242N HON 314.60 943.80 Initiate Stack -on Full Clearance Stack -on 60x36-1/4H $(CHOICE) Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 60 x 13 19 1 HIN244N HON 355.08 355.08 Initiate Full Clearance Stack -on 72W x 36-1/4H $(CHOICE) Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 72 x 13 2C 4 HINDBCL1 HON 70.84 283.36 Initiate Back corner leg for corner units $(CHOICE) PAINT: Select Choice Paint Accepted by Title Date KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Box 2097 Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 5 of 10 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 14342 C?/05/15 FURNITURE ET:T111 GREG VANDERSEE Extended Line Quantity Catalog Number 1 Description Unit Price Amount .T1 PAINT: Platinum Metallic Tag For: HINDBCL1 21 5 HINDEP2429 HON 86.68 433.49 Initiate End panel support non -handed 29 1/2"H 24"D $(CHOICE) PAINT: Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: FEP 22 1 HINDEP3029 HON 93.04 95.04 Initiate End panel support non -handed 29 1/2"H 30"D $(CHOICE) PAINT: Select Choice Paint .Tl PAINT: Platinum Metallic Tag For: FEP 73 1 HINDMP24H HON 69.08 69.08 Initiate Modesty panel 24" w 1/2 Height $(CHOICE) Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 24H 24 1 HINDMP3OH HON ?0.84 7C.94 Initiate Modesty panel 30" w 1/2 Height $(CHOICE) Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 30H 25 1 HINDMP42F HON /7.88 77.88 Initiate Modesty panel 42" w Full Height $(CHOICE) Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 42F Accepted by Title Date KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Box 2097 Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 6 of 10 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 14342 07/07/1 =URNITURE WA2111 GREG VANDERSEE Extended Line Quantity Catalog Number / Description Unit Price Amount 26 3 HINDMP42H HON 74.80 224.40 Initiate Modesty panel 42" w 1/2 Height $(CHOICE) Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 42H 27 1 HINDMP48H HON 76.12 76.12 Initiate Modesty panel 48" w 1/2 Height $(CHOICE) Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 46H 28 1 HINDMP54H HON 77.44 77.14 Initiate Modesty panel 54" w 1/2 Height $(CHOICE) Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 54H 2 1 HINDMP6OF HON 82.22 82.28 Initiate Modesty panel 60" w Full Height $(CHOICE) Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 60F 30 2 HINDMP66H HON 80.52 161.74 Initiate Modesty panel 66" w 1/2 Height $(CHOICE) Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 66H 3' 4 HINDSL29 HON 153.12 612.48 Initiate Shared Leg $(CHOICE) PAINT: Select Choice Paint .T1 PAINT: Platinum Metallic Accepted by Title Date KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Box 2097 Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 7 of 10 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 14342 07/07/15 FURNITURE WA'_'111 GREG VANDERSEE Extended Line Quantity Catalog Number / Description Unit Price Amount Tag For: DSL 32 3 HIWM3 HON 330.86 992.58 Ignition Wk Mid-bck Pneu Syn tilt Bck Adj Tilt Seat G1d .D Arm: Height Width & Depth Adj .H CASTER: Hard .M Back: Mesh Back $ (3) GRADE: III UPHOLSTERY .AI UPH: Attire 10 COLOR: Onyx .T FRAME: Black .SB Base: Standard Black Tag For: Mid -Back 33 3 HT60 HON 176.88 530.64 20H Tackboard for 60W Stack -on $(3) GRADE: Fabric Grade III .LC FABRIC: Lucy 35 COLOR: Pewter $(CHOICE) PAINT: Select Choice Paint .T1 PAINT: Platinum Metallic Tag For: 60 34 1 HT72 HON 190.08 190.08 20H Tackboard for 72W Stack -on $ (3) GRADE: Fabric Grade III .LC FABRIC: Lucy 35 COLOR: Pewter $(CHOICE) Accepted by Title Date KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Box 2097 Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 8 of 10 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 14342 07/07/15 FURNITURE WA0111 GREG VANDERSEE Extended Line Quantity Catalog Number / Description Unit Price Amount PAINT: Select Choice Pain= .T1 PAINT: Platinum Metallic Tag For: 72 35 1 HWC4824P HON 289.05 289.05 Systems Corner Worksurface 48Wx24D Edgeband Curved .D LAM: Natural Maple .D EDGE: Natural Maple .T1 Grommet: Platinum .X Omit Cantilever Tag For: 24x48 36 1 HWR2424P HON 136.62 136.62 Systems Rect Worksurface Edgeband 24D X 24W .D LAM: Natural Maple .D EDGE: Natural Maple .T1 Grommet: Platinum .X Omit Cantilever Tag For: 24x24 37 1 HWR2448P HON 1-.24 181.24 Systems Rectangular Worksurface Edgeband 24D x 48W .D LAM: Natural Maple .D EDGE: Natural Maple .T1 Grommet: Platinum .X Omit Cantilever Tag For: 24x48 38 1 HWR2460P HON 213.76 213.76 Systems Rectangular Worksurface Edgeband Accepted by Title Date KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Box 2097 Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 9 of 10 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 14342 07/07/15 FURNITURE WAT L1 GREG VANDERSEE Extended Line Quantity Catalog Number / Description Unit Price Amount 24D x 60W .D LAM: Natural Maple .D EDGE: Natural Maple .T1 Grommet: Platinum .X Omit Cantilever Tag For: 24x60 39 1 HWV73AARP HON 273.71 273.71 Systems 60x36x24x24Rt Corner Cove Worksurface Edgebnd .D LAM: Natural Maple .D EDGE: Natural Maple .T1 Grommet: Platinum .X Omit Cantilever Tag For: 60x36x24x2 40 1 HWV95AALP HON 374.55 374.55 Systems 72x48x24x24Left Corner Cove Worksurface Edgebd .D LAM: Natural Maple .D EDGE: Natural Maple .T1 Grommet: Platinum .X Omit Cantilever Tag For: 72x48x24x2 41 1 HWV95ABRP HON 384.78 384.78 Systems 72x48x24x30Rt Corner Cove Worksurface Edgeband .D LAM: Natural Maple .D EDGE: Natural Maple .T1 Grommet: Platinum Accepted by Title Date 0 0 CD 0 COMPANY KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Box 2097 Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 10 of 10 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 14342 C7/C7/15 FURNITURE WAT-1: GREG VANDERSEE Line Quantity Catalog Number / Description Unit Price Extended Amount Tag For: .x Omit Cantilever 72x4ex24x3 QUOTATION TOTALS Sub Total KIRKGROSS INSTALLATION Grand Total 13,637.11 975.00 14,612.11 *******End of Quotation******* Accepted by Title Date 1 City Clerk Use Only Finance Committee Approval Date IA� (t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 2,200.00 plus est. shipping costs of $ 0.00 to pay for or purchase Removal of hazardous trees per court order This purchase or expenditure is being made because: Court ordered removal - charge back to property owner Vendor selected for this purchase: Twin City Tree Service ❑ Bids or written quotes were taken on this purchase, as follows: Twin City Tree Service - $2200. Schafer Tree Service - $2300. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 146,000.00 ✓' and the current available balance is Respectfully submitted, $ /23, 053 5 ✓ • K:\shared goodies\forms\Sanitation -Tree Removal per Court Order - Aug 2015.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1/l7/ts City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 8,029.44 plus ext. shipping cost of $ 482.00 to pay for or purchase Replacement Samplers for Easton and Satelite influent sampling. This purchase or expenditure is being made because: Samplers are around eighteen years old and worn. Vendor selected for this purchase: Hach Company 1-1l3ids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Hach Company is rep. for replacement samplers. Total cost including freight $8,511.44 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: C] General Fund: Road Use Tax: Sewer: Sanitation: ElBonds: ❑Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5,00-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 ✓ and the current available balance is Respectfully submitted, $ 202.015.00" Ze %1 _aa"Lei& (.- e,(--aYu/L. (Signature Dept. Head Or Designee) (Date (Signature Finance Dept. Review) Date Be Right`" Quote Number: 100095188v4 Use quote number at time of order to ensure that you receive prices quoted Quote Date: 07/22/2015 Quote Expiration: 09/20/2015 CITY OF WATERLOO WASTE MANAGEMENT SERVICES 3505 EASTON AVE WATERLOO, IA 50702-2000 Name: John Hyman Phone: 319-291-4553 Email: ictshop@waterloo-ia.org Customer Account: Number: 060785 CITY OF WATERLOO 3505 EASTON AVE WATERLOO, IA 50702 Sales Contact: Shelley White Email: shwhite@hach.com Phone: 515-338-0859 Quotation Hach Company PO Box 608 Loveland, CO 80539-0608 Phone: (800) 227-4224 Email: quotes(?bhach.com Website: www.hach.com PRICING QUOTATION Line Part Number ASR.CXXX1X11XX 8528500 Description Qty Unit Price % Disc KTO: AS950 FRIG, 115V VINYL, 5.5GAL POLY CABLE ASSY, AUX HALF, 7P F, AFT 1 1 4,838.40 144.00 20% Net Unit Price 3,870.72 144.00 Estimated Freight $ (:rand Total $ 241.00 4,255.72 TERMS OF SALE Freight: Ground Prepay and Add FOB: Origin All purchases of Hach Company products and/or services are expressly and without limitation subject to Hach Company's Terms Si Conditions of Sale ("Hach TCS"), Incorporated herein by reference and published on Hach Company's website at www.hach.com/terms. Hach TCS are contained directly and/or by reference in Hach's offer, order acknowledgment, and invoice documents. The first of the following acts constitutes an acceptance of Hach's offer and not a counteroffer and creates a contract of sale "Contract" in accordance with the Hach TCS: (i) Buyers issuance of a purchase order document against Hach's offer; (ii) acknowledgement of Buyer's order by Hach; or (iii) commencement of any performance by Hach pursuant to Buyers order. Provisions contained in Buyer's purchase documents (including electronic commerce Interfaces) that materially alter, add to or subtract from the provisions of the Hach TCS are not part of the Contract. Due to International regulations, a U.S. Department of Commerce Export License may be required. Hach reserves the right to approve specific shipping agents. Wooden boxes suitable for ocean shipment are extra. Specify final destination to ensure proper documentation and packing suitable for International transport. In addition, Hach may require : 1). A statement of intended end -use; 2).Certification that the intended end -use does not relate to proliferation of weapons of mass destruction (prohibited nuclear end use, chemical / biological weapons, missile technology); and 3). Certification that the goods will not be diverted contrary to U.S. law. ORDER TERMS: Terms are Subject to Credit Review Please reference the quotation number on your purchase order. Sales tax is not included. Applicable sales tax will be added to the invoice based on the U.S. destination, if applicable provide a resale/exemption certificate. Shipments will be prepaid and added to invoices unless otherwise specified. Equipment quoted operates with standard U.S. supply voltage. Hach standard terms and conditions apply to all sales. Additional terms and conditions apply to orders for service partnerships. Prices do not include delivery of product. Reference attached Freight Charge Schedule and Collect Handling Fees. Standard lead time is 30 days. This Quote is good for a one time purchase. Budget Amendment Descriptions for 8/17/2015 Finance Committee Meeting Agenda: 1. Approve the budget amendment to use general fund balance in the amount of $40,000 for property acquisitions (Ansborough and Upton) as submitted by Planning. 2. Approve the project budget for the Traffic Communications Infrastructure — UPN Fiber Options project funded with a payment from UPN in the amount of $22,500 as submitted by Traffic Operations. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: g/17/17 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Planning Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 08 5700 3000 oath ,ir,„4p 40-44,./ri¢ 40,000.00 010 08 5700 2140 land acquisition 40,000.00 TOTAL $40,000.00 TOTAL $40,000.00 This amendment is being requested because: To acquire the NE corner of Ansborough & Upton . %56 /thus (,Jt€ r ..-tdr .:13"cx,66ce-Q3 Rii,44/46 #ky'cs 7`7> SL cL 77ft 7)144,'t X P/ ,lo a W- 1 e' /is cY/t JS� Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:Wsers\shared goodiesVorms\Budget Amendment Request Form.xls (Apr 2003) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee // Approval Date 647,LD Project Name (from page one) Traffic Communications Inrastructure-UPN Fiber Optics Department No. project will be budgeted under G / Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Compensation EXPENDITURES: (OTS ALS $ 22,500.00 $ - $ Fund: To be Project No. Subproject No. Each column should only include amounts by fund) 22,500.00 Fund: Fund: Fund: 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 22,500.00 TOTALS $ 22,500.00 $ Signature Dept. Il(ead) 1_46/h Date Total 22,500.00 $ $ 22,500.00 22,500.00 $ $ 22,500.00 Leihitif (Signature Finance Dept. Review) Date K:\shared goodies\forms\UPN Compensation.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Traffic Communications Inrastructure-UPN Fiber Optics TOF-255 $ 22,500.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name UPN % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Fiber optics require different equip ment and material for communications. The project budget will pay for installations at signal 100.00% Done None ❑X ❑ Yes No El ❑X El ❑ ❑X n❑ ❑ ❑ ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\UPN Compensation.xls\Page 1 All Projects (Mar 2010) 2. TERM This Agreement will commence on the Effective date and continue in effect for a period of twenty five (25) years (the "Initial Term"). After the Initial Term, this Agreement shall be automatically renewed for successive twenty five (25) year periods (each such period, an "Additional Term" and, together with the Initial Term, the "Term") unless and until either party delivers written notice of non -renewal to the other party no less than six (6) months before the end of the Initial Tens or applicable Additional Tenn. Following notice of non -renewal, the parties shall negotiate in good faith to arrange the terms for transfer of title to any fiber located in conduit of the other party, or for removal or ongoing access to such fibers, or other matters the parties consider relevant at the time. 3. EXISTING COPPER CABLE The parties agree that existing copper interconnect cable in Customer Conduit is the property of Customer. In connection with pulling Cable through Customer Conduit pursuant to this Agreement, Provider shall be entitled to remove existing copper cable, and ownership of same shall pass to Provider upon removal. As compensation to Customer for Loss of the salvage value thereof and further to enable Customer to cover the cost of installing new switches and routers that are compatible with the Customer 1RU Fibers, Provider shall pay Customer the sum of $22,500 after July 1, 2015 and no later than July 31, 2015. 4. EFFECTIVE DATE This Agreement shall be in full force and effect as of date of the last signature hereunder ("Effective Date"). 5. INTENTIONALLY OMITTED 6. ACCEPTANCE 6.1. Acceptance. Customer shall be deemed to have accepted and to be in possession of Customer IRU Fibers pursuant to the procedures set forth below. 6.2. Test Results. Within thirty (30) days after the completion of the fiber build for Customer IRU Fibers, Provider shall complete any Delivery Work necessary to convey the Customer IRU Fibers and shall provide a 1 way test of 1 fiber per tube per cable segment via OTDR to test for light and distance only. Provider makes no further guarantees of performance of the Customer IRU fibers. Within fifteen (15) business days after receiving fiber test results, Customer shall provide either a written Acceptance Notice or a Rejection Notice. Issuance of an Acceptance Notice or failure to issue an Acceptance/Rejection Notice within the fifteen (15) day period shall constitute unconditional and irrevocable Acceptance 4