HomeMy WebLinkAbout08/10/2015FINANCE COMMITTEE
August 10, 2015
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Carolyn Cole
Vice Chair Steve Schmitt
David Jones
Roll Call:
Approval of Agenda
Approval of Minutes
of August 3, 2015, as proposed.
NEW BUSINESS
TRAVEL REQUESTS
1. Dave Meiser, Medical Officer
Class/Meeting: IEMSA Public Safety Leadership Camp
Destination: Bettendorf, Iowa
Dates: September 26-27, Amount not to exceed: $416.00
2015
2. Cheryl Huddleston, HR Manager
Class/Meeting: IaPELRA Annual Conference
Destination: Urbandale, Iowa
Dates: September 9-11, Amount not to exceed: $208.64
2015
3. Chris Western, Planner H
Class/Meeting: Brownfields 2015 Conference
Destination: Chicago, Illinois
Dates: September 1-4, Amount not to exceed: $1,445.00
2015
4. Keith Kaspari, Director of Aviation
Class/Meeting: 4-States Airport Conference (Former, FAA Central Region
Conference)
Destination: Kansas City, Missouri
Dates: September 20-22, Amount not to exceed: $610.00
2015
5. Craig Clark, Building Official
Class/Meeting: 2015 ICC Annual Conference - Group A Public Comments
Hearing
Destination: Long Beach, California
Dates: September 26 - Amount not to exceed: $2,850.00
Page 1 of 187
October 6, 2015
6. Suzy Schares, City Clerk HR Director
Class/Meeting: Iowa League of Cities Annual Conference
Destination: Cedar Rapids, Iowa
Dates: September 23-25, Amount not to exceed: $215.00
2015
7. Michelle Weidner, Chief Financial Officer
Class/Meeting: League of Cities Annual Conference
Destination: Cedar Rapids, Iowa
Dates: September 23-25,
2015
Amount not to exceed: $225.00
8. Investigator Stratton
Class/Meeting: Marijuana Analysis School
Destination: Ankeny, Iowa
Dates: August 31 -
September 3, 2015
Amount not to exceed: $575.00
9. Pre -Authorizations to Expend over $1,000.00
Airport
Amount and Estimated S/H: $1,046.50
Expenditure: New fire extinguishers to replace eight that had passed their
expiration date, plus the annual fire extinguisher inspection.
Building Maintenance
Amount and Estimated S/H: $6,421.95
Expenditure: Carpeting for Fire Stations #3, #4, and #6.
Building Maintenance
Amount and Estimated S/H: $7,178.31
Expenditure: Carpeting for Veteran's Memorial Hall.
Building Maintenance
Amount and Estimated S/H: $2,630.71
Expenditure: Painting at W. 5th Street Parking Ramp.
Building Maintenance
Amount and Estimated S/H: $55,500.00
Expenditure: 300 light fixtures @ $185.00 each for W. 5th Street Parking Ramp.
Building Maintenance
Amount and Estimated S/H: $4,245.00
Expenditure: Installation of rooftop unit at Property Evidence building.
Fire Department
Amount and Estimated S/H: NTE $25,000.00 w/Shipping TBD
Expenditure: Loose equipment for new fire truck (304). Note: So many items will
Page 2 of 187
be shipped from different locations and vendors, we are not sure of an estimate
on shipping costs.
Leisure Services
Amount and Estimated S/H: $2,340.00-
Expenditure: Software for tracking building use, injury documents, rules and
procedures documents, and annual subscription to the software.
Planning
Amount and Estimated S/H: $1,650.00
Expenditure: Professional services for the preparation of four (4) individual
property descriptions for the West San Maman vacation appraisal.
Sanitation
Amount and Estimated S/H: $3,323.58
Expenditure: Accident Repair - Truck 15116.
Sewer
Amount and Estimated S/H: $1,422.12
Expenditure: Autodesk renewal and support software for sewer mapping in
CMOM program.
Sewer
Amount and Estimated S/H: $2,748.00
Expenditure: Troubleshooting service from Gardner, Denver Nash, for a Lamson
Blower vibration issue.
Traffic Operations
Amount and Estimated S/H: $21,050.00
Expenditure: 1,000 LED 12" Red Ball.
Traffic Operations
Amount and Estimated S/H: $1,086.60
Expenditure: 170 ft. of 2" black/red duct - directional bore under Ridgeway
Avenue.
BUDGET LINE ITEMS TO BE AMENDED
10. Approve the budget amendment to use EPA grant carryover funds to fund engineering
services and travel expenses in the amount of $4,071.79, as submitted by Planning.
11. Approve the project budget for the Methamphetamine Hotspots grant funded with a federal
grant in the amount of $18,892.00, as submitted by the Police.
12. Approve the project budget for the FY2016 School Resource Officers funded with revenue
from Waterloo Community Schools in the amount of $250,000, as submitted by Police.
13. Approve the project budget for LED Traffic Signal Lamp Replacement funded with rebates
from Mid -American Energy in the amount of $21,050, as submitted by Traffic.
Page 3 of 187
BILLS PAYMENT
14. August 10, 2015
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
Page 4 of 187
Sent over 0803I5
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINtJ //E'' ITEM USED
FY tBUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
AT
STAFF ONLY r
END( (t'd) (S(2
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NAME(S) AND POSITION(S):
Dave Meiser, Medical Officer
DATE:
August 3, 2015
NAME OF CLASS / MEETING:
IEMSA Public Safety Leadership Camp
DESTINATION: Bettendorf, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
September 26, 2015
RETURN DATE:
September 27, 2015
DATE(S) OF MEETING:
September 26-27
PURPOSE OF TRAVEL:
Attend Public Safety Leadership Boot Camp to obtain valuable EMS Leadership training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
_ :19-13O}
36.00
$250.00
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TAXI
PARKING
AIRFARE
MISC/TOLLS
TOTAL FOR ALL: $ -$394`9J 167,0Z)
BUDGET LINE ITEM: 010-12-1400-1346
X GRANT REIMBURSABLE
REQUIRED CERTIFICATION
YES NO
X
YES NO
TOTAL: $ A
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND` IATSSARX ti4 D BENEFI�CIA TO THE
C OF OF WATE 00
DEPARTMENT HEA
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
PUBLIC SAFETY
LEADERSHIP BOOT CAMP
INTENSE, HIGH QUALITY LEADERSHIP TRAINING
SEPTEMBER 26827, 2015
ISLE CAPRI : WATERFRONT CONVENTION CENTER
1800 ISLE PARKWAY, BETTENDORF, IOWA
TUITION : 8250 (INCLUDES TEXTBOOK AND RESOURCES THUMB DRIVE)
PRESENTER/FACILITATOR : JON POLITIS, MPA, NREMT-P
CONGRATULATIONS! YOU'VE BEEN PROMOTED TO A POSITION OF LEADERSHIP: NOW WHAT?
Any effective supervisor/leader will tell you that it takes years to learn the art of leadership
and supervision. But first, you need the skills to survive! This acclaimed workshop has been
presented to emergency services providers across the country and at many national conferences
such as EMS Today. This is a powerful -interactive workshop intended to ease the sometimes
painful transition to leadership. Using "real world" experience and highly interactive case
studies, this is 16 hours of training you can't afford to miss...
DAY #1-8AM-5PM --8HOURS : - Making the transition from buddy to boss
Learning to lead
- Ethical boundaries
- Analyzing performance issues
- Case studies in supervision
Just Culture in Public Safety
Coaching counseling and corrective action
Progressive discipline
Communication and role playing
Case studies in supervision
I)AY #2 —8 AM - 5PM --8 HOURS : -
oR
A 16 H&�1R CO�'RSE TO
SH�ORTS G GURVE
l-EARtN
REGIS'I'RA'I'IONT FORM ON BACK
OR REGISTER ONLINE A'1' WWW. IEMSA.NET
PLEASE REGISTER EARLY AS SPACE IS LIMITED --TO JUST 28!
ROOM BLOCK:
Isle Capri Bettendorf
Located at 1800 isle Parkway, Bettendorf
Room Rate: $108.99/nt.++ Single/Double Standard
$199/nt++ Suite
++ 12% Tax and $6 Facility Fee
CALL1-800-843-4753 use Discount Code IEMS925
to recieve the above discounted rates.
SEPTEMBER 26 6 27, 2015 • ISLE CAPRI : VIATERFRON1 wxa°m°N CENTER
16XIISLE PARKWAY. RETIE/MORE IOWA
TUITION : $250 IINCLUUES TEXTBOOK AND RESOURCES THUMB DRIVE]
Discount Room Block Rate cut-off date is September 10, 2015. Any reservation request received after this date
may be accepted on "space available" basis at the prevailing hotel rates.
Hotel check in time starts at 4pm and check out is at 11am.
TO REGISTER ONLINE: CLICK HERE (or go to www.iemsa.net) --You will be prompted to log -in to your IEMSA
Account to register--Usernarnes are set to the email address on file and everyone's temporary password is set to
IEMSA2014 which is case sensitive and contains no spaces. Passwords can be reset at this time. Once Logged -in --go
to the "Online Store" tab at the top of your screen, click on the "BOOT CAMP" icon, complete the registration form,
add to your cart, process payment and you're registered. You will receive a receipt and confirmation immediately by
email. The payment options include: credit/debit card or select "Mail my Check". Registrations are not complete until
payment is received, and must be paid prior to the conference. Mail Checks to: IEMSA, 5550 Wild Rose Lane #400,
West Des Moines, IA 50266.
TO REGISTER BY MAIL or FAX: Complete this form and return with your check to: IEMSA, 5550 Wild Rose Lane #400,
West Des Moines, IA 50266 -- or FAX with Credit Card Info this form to: 877-478-0926. You will recieve a confirma-
tion email once your payment is rec'd and/or processed. If you do not recieve an email --please contact the office ASAP
to confirm your registration was rec'd.
Attendee Name
Address
City
State Zip
Email Address (mandatory):
IA EMS Certification # (if applicable):
Organization/Service :
0 $250 : Public Safety Leadership Boot Camp Registration
(includes textbook and resources thumb drive)
Total Enclosed: S
Payment Method:
O
MasterCard
Visa 0 Check
Credit Card Number Exp. Date
Name on Card 3-Digit Security Code on Back of Card
J
No Refunds after September 1, 2015, Cancellations prior to the 9/1/15 are subject to a $50 cancellation fee.
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LI%NE ITEM USED
FY /67 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
Otb LGt `25?-)
157)0L>
v
39gf- 3<o
—to - De•artment
NAME(S) AND POSITION(S):
Cheryl Huddleston, HR Manager
DATE:
8/3/2015
NAME OF CLASS / MEETING:
IaPELRA Annual Conference
DEPARTURE DATE:
9/9/2015
DESTINATION: Urbandale, IA
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
9/10-11/2015
RETURN DATE:
9/11/2015
PURPOSE OF TRAVEL/TRAINING:
To attend Iowa Public Employer Labor Relations Association Annual Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE
X PRIVATE VEHICLE
DEPARTING FROM:
ESTIMATE OF COST:
$108.64 LODGING
$ 25.00 MEALS
$ 75.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ $208.64
TAXI
PARKING
AIRFARE
MISCITOLLS
BUDGET LINE ITEM: 010 09 8250 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTM
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
Hello IaPELRA Members and Colleagues!
It doesn't seem possible but it will be August when you read this and our Annual meeting is only six weeks away! Make
plans to attend the IaPELRA annual conference on September 10 and 11 in Urbandale. Patty Holden and the rest of the
board have put together a great agenda. Coupled with the opportunity to attend Academy I on September 9, this is a
great 2 %2 days of training and information.
The IaPELRA annual meeting agenda features a great lineup of diverse topics including a session by our own Jim Hanks.
We will also have sessions on Workers Compensation (can we ever learn enough?) Ethics and Getting Well at Work. On
Friday morning, we will have a session by Sally Shaver DuBois on Teamwork, Communication and Humor in the
workplace. I can use all of those things! More details can be found on the enclosed conference agenda. At the annual
meeting, we will elect new board members and officers. As always there will be wonderful networking and
opportunities to talk shop with your peers from around the state.
IaPELRA conferences are a great value! The annual conference registration fee for IaPELRA members is only $75 with a
$150 fee for non-members. This includes lunch on Thursday. Academy I is $299 for those who are only planning to
attend the NPELRA Academy. For IaPELRA members who attend both the laPELRA Annual Conference and Academy I,
IaPELRA will send you a $100 rebate! That's a third of your money back! Registration for the Academy is open through
NPELRA and you can register by clicking here. laPELRA members can receive 2 % days of awesome training for only $274
($75 + $199)!
Rooms are available at the Hilton Garden Inn in Urbandale for $97.00 per night for Sept 9th-loth. Cut-off for
reservations is August 19th to guarantee that rate. The block is reserved under Iowa PELRA. For those of you planning
to attend the Academy, you will also receive the $97.00 rate for Sept 8th. The IaPELRA meeting will be held at the
Giovannetti Community Shelter, Walker Johnston Park, 8900 Douglas Avenue, in Urbandale.
On Thursday evening, Karla Lower has made 6:00 p.m. dinner reservations at the Urban Grill, 3651 86th St, Urbandale.
The menu has a bit of everything so should satisfy most any taste. Please let us know when you register if you will be
joining us for dinner.
Other upcoming meeting dates and locations are:
Winter Meeting December 4, 2015 Ames
Spring meeting May 6, 2016 Cedar Rapids
Annual meeting September 8 - 9, 2016 Waterloo
Winter 2016 December 2, 2016 West Des Moines
Please get your RSVP to Tom Dryzcimski ASAP even if your check needs to follow later so we have an accurate count for
food and handouts.
I hope to see you in Urbandale!
y%
Conni Huber
laPELRA President
September 10 —11, 2015
IaPELRA Fall Conference
Giovannetti Community Shelter
8900 Douglas Avenue
Urbandale, Iowa
Thursday, September 10th
8:00 — 8:30 AM Registration & Breakfast
8:30 — 9:00 AM Welcome by Urbandale representative & IaPELRA President
8:45 - 10:15 AM "Everything You Need to Know About Bargaining, FLSA, ADA, DOL & More..."
James Hanks (Ahlers & Cooney)
10:15 — 10:30 AM Break
10:30 — Noon "Work Comp — Exposures, Defenses & the Law" Steve Spencer (Peddicord -Wharton)
Noon — 12:30 Lunch
12:30 -2:30 PM "Ethics for Public Employees — Don't Step in the Cow Pie" Matt Brick (Brick Gentry)
2:30-2:45 PM Break
2:45 - 4:15 PM "Operation Transformation - Getting Well at Work" Dr. Mike Abouassaly
4:30-5:00 PM Annual Meeting
Friday, September 11`h
8:00 — 8:30 AM Board Meeting
8:30 — 11:30 AM "Teamwork, Communication & Humor in the Workplace" Sally Shaver DuBois (Smile
Enterprises)
REGISTRATION FORM
IaPELRA Annual Meeting
September 10-11, 2015
Giovannetti Community Shelter
Walker Johnston Park
8900 Douglas Ave, Urbandale, IA
Three Easy Ways to Register:
1. Mail form & check to:
IaPELRA
Tom Drzycimski, Treasurer
Cerro Gordo County
220 N Washington Ave
Mason City IA 50401
2. Fax form to: (641) 421-3088 and pay at the door
3. E-mail: tdrzvci(ico.cerro-gordo.ia.us and pay at the door
Name:
# Thursday Dinner @ 6:00 p.m. Urban Grill, 3651 86th St, Urbandale
k
City/County:
Address: 1 075 lw�rrr�
1)
Phone: ?)V \ — `k . `)
Fax:
E-mail: c)�
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY %(,�
�G
LINE ITEM USED Z 4U Q (.' f QZ / 3,'i'
FY I t4 BUDGETED 55L(,
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REQUEST 2
DATE
Ori.innl - Clerk/Finance
NAME(S) AND POSITION(S):
Chris Western, Planner 11
DATE:
July 29, 2015
NAME OF CLASS / MEETING:
Brownfields 2015 Conference
DEPARTURE DATE:
September 1, 2015
DESTINATION: Chicago, IL
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
September 2-4, 2015
RETURN DATE:
September 4, 2015
PURPOSE OF TRAVEUTRAINING:
To attend the Brownfields 2015 Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
675.00 LODGING TAXI
220.00 MEALS 100.00 PARKING
200.00 REGISTRATION AIRFARE
150.00 MILEAGE/FUEL 100.00 MISC/TOLLS
TOTAL FOR ALL: $ 1445.00
BUDGET LINE ITEM:
290 08 6100 1346 (08EPA-HAZ2)
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1445.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PIBLIC PURPOSE
AND IS NECESSARY AN,D'BENEFIGIA. TO THE
CITY OF-WATERI#OO ,
`€
DEPARTMENT HEAD.,.
I APPROVE THIS TRAVEL REQUEST
MAYOR
9/ro
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
NOEL ANDERSON
From:
Sent:
Subject:
Nickum, Joan <Nickum.Joan@epa.gov> on behalf of Walker, Sta
<Walker.Stanley@epa.gov>
Thursday, July 23, 2015 12:50 PM
2015 National Brownfields Training Conference
All recipients, feel free to forward this message to any interested parties.
G
A
Please join me and my colleagues from EPA Region 7 at the 2015 National Brownfields Training Conference,
September 1- 4 in Chicago. It has been more than 10 years since this conference has been held in a city so
close to the communities, organizations, states and tribal nations of the Heartland. This is an opportunity not
to be missed!
To kick off the conference, EPA Region 7 will host an Open House at 4:00 pm on September 1, 2015 at the
Palmer House, 17 East Monroe Street. At this event, Region 7 senior leaders, Mike Brinks, Acting Deputy
Regional Administrator, and Mary Peterson, Superfund Division Director, will host a celebration of partnership
and renewal for representatives from throughout the region, including current and former recipients of EPA and
state assessment, cleanup and redevelopment assistance; and interested community organization representatives,
leaders and local government officials.
The National Brownfields Training Conference is the EPA's largest national event focused on environmental
revitalization and economic redevelopment. The conference's educational programming will offer over 100
sessions, including training, town hall meetings, and roundtable discussions on such topics as:
• Community engagement
• Financing and real estate
• Sustainable development
• Environmental assessment and cleanup
• Planning and partnership development
The EPA's Brownfields Program is designed to empower states, communities, and other stakeholders in
economic redevelopment to work together to prevent, assess, safely clean up, and sustainably reuse brownfields
properties. Conference attendees will learn about the many aspects of the Brownfields Program, including a
variety of funding and technical assistance opportunities, and have unique opportunities to meet with state and
local government officials to discuss economic and community revitalization challenges and success stories.
The Brownfields Conference is a valuable training and networking experience for local officials and community
members looking to learn about funding and technical assistance opportunities, share community revitalization
success stories and challenges, and brainstorm ideas for how best to leverage available funding to attract
necessary resources to address brownfields revitalization and economic development needs.
To register for the National Brownfields Training Conference and view the educational programming agenda
online, go to: www.brownfieldsconference.orq.
Please note the pre -conference trainings and affiliate meeting on Sept. 1, in addition to the Regional Open
Houses at 4:00 p.m. on that same date.
Reservations must be made soon to obtain a room at the conference hotel. Please make your plans right away to
join us September 1-4, 2015.
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY I (y2 BUDGETED
EXPENDED YID
THIS REQUEST
STAFF ONLY
C3r;4 7-10t3'
3, c5D
O.uT.,
(jib
LEFT LEFT AFTER THIS
REQUEST r i(Oil
-
DATE
Original - Clerk/Finance / Copv - Department
NAME(S) AND POSITION(S):
Keith Kaspari, Director of Aviation
DATE:
Friday, July 31, 2015
NAME OF CLASS / MEETING:
4-States Airport Conference
(Former, FAA Central Region Conference)
DESTINATION: Marriott Downtown Hotel, Kansas City, MO.
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
Sunday, September 20, 2015
RETURN DATE:
Wednesday, September 23, 2015
DATE(S) OF MEETING:
September 20-22, 2015
PURPOSE OF TRAVEL:
Attend 4-States Airport Conference. Allows my office to meet and interact with FAA officials from the FAA's Regional
Office in Kansas City. Of Note: This conference was not originally budgeted during the late 2014 budget work session.
However, during an early 2015 telephone conference call with FAA staff, it was relayed to me that "Waterloo's absence
has been noticed." Therefore, I feel to make amends with FAA Staff, it would be prudent for me to attend. There are a
number of very good sessions , that are highlighted on the attached, that I would like to attend.
This conference would be a two night stay.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
METHOD OF TRAVEL:
CITY VEHICLE
X COST $
YES NO
X
PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Waterloo
ESTIMATE OF COST:
$225.00 LODGING $0.00 TAXI
$25.00 MEALS $10.00 PARKING
$250.00 REGISTRATION $0.00 AIRFARE
$/00.00 MILEAGE/FUEL
$0.00 MISC/TOLLS
TOTAL FOR ALL: $ 610.00
BUDGET LINE ITEM: 010 29 7700 1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 610.00 PER PERSON
I BELI
ND
ITY
yt THIS TRIP SERVES A PUS IC PURPOSE
NECESSARY AND BENEFICIAL TO THE
W ERL•0
DEPART
I APPROVE THIS TRAVEL REQUEST
MAYOR
July 31, 2015
K:\Shared Goodies\Forms\Travel Request Form January 2010
DATE DATE
4 States Airport Conference - Conference Presentations
http://www.4statesairportconference.corniconference- prescntati,:;ns
Home !, 2015 Conference Information Contact Us Conference Presentations ! Sponsors 2015 More
Conference Presentations 4 States Airport Conference - 2015
Part 139 Issues Update
Presented by Mike Mullen/Mark Cozad, FAA---- Changes in Part 1 39 program that have occurred during the last year. The presentation
will include a discussion on known specific problem areas in the Central Region.
AIP Planning 101
Presented by Doug Anderson, FAA ---The presentation will discuss the Airport Improvement Program (AIP) project timelines, phasing
and describe the most effective way to submit your Capital Improvement Plan (CIP) for AIP funding consideration. The discussion will
Include an examination of the common mistakes that sponsors make in the AIP/CIP process.
1 CA
vnn Nnl c A.ne TITA
4 States Airport Conference - Conference Presentations
http://www.4statesairportconference.conv'conferencc-prescnta t ions
Airports Environmental NEPA
Presentation by Scott Tenner FAA--- "Who, What, When, Where & Why! (Ouch!)"
AIP Design and Construction Projects from Start to Finish
Presented by Nardos Wills FAA- A fun -filled, informative session on the policies and procedures of the FAA's Airport Improvement
Program (AIP) with an emphasis on construction protects. Topics include Modification of Standards, AC updates, and lessons learned.
FAA Version of Let's Make It "CLEAR"
Presented by Lynn Martin/Amy Walter, FAA Land (Condemnations, Leasing, Easements, Acquisitions, Releases).
Your Airport Instrument Approach
Presented by Mitch Nugent - Airspace Evaluation Program - Do you have a 20-1 issue on your approaches? How about an
obstructions? Want to fix it?
What Are You Going To Do If An Airplane Crashes On Your Airport? Parts I & II
Presented by Hilary Fletcher Jviation - Learn how to prepare for a crash by preparing a table top exercise you can use. So you think it's
over after the fire is out! (2Hr Session)
Snow Removal for Small Airports - Airport Cooperative Research Program (ACRP)
Presented by Clayton Stambaugh, ACRP- Pekin Municipal Airport/Abe Forney, Rosecrans Airport. - What the little guy without a big
budget can do to have an effective snow removal plan.
RPV's/UAV's
Presented by Marvin Moore - FAA FSDO, Kurt Carraway - K-State, UAS Flt Ops Mgr. - TBD - Panel Discussion - UAV's/RPV's are
happening and how can it affecting your airport. What can you do about them? (2 Hr. Session)
7/29/2015 4:05 PM
4 States Airport Conference - Conference Presentations
http://www.4statesairportconference. com'conference-presentations
Wildlife & The Problems They Can Create For Your Airport
Presented by Shawn M. Ferdinand, Wildlife Biologist Loomacres Wildlife --- What can you do about them?
Concrete Overlays - American Concrete Pavement Association (ACPA)
Presented by Todd LaTorella, Ken Liescheidt, ACPA. Case studies on concrete overlays and how they can save you money in the long
run.
KDOT's Aviation Portal
Presented by KDOT and Burns & McDonnell
Pavement Preservation
Presented by Cheryl Jones, Crafco - Pavement preservation, be it crack and joint sealing, patching of asphalt and or concrete, reflective
cracking, joint reduction on new overlays.
Effects of Temperature on Airfield Cable Insulation Resistance Values
Presented by Bart Gilbreath & Ryan Patton, Garver - The effect that ambient temperature has on airfield cable insulation resistance
values for the little guy and the big guy.
GIS Surface Analysis & Visualization
Presented by Mike Dmyterko/Tim Kahmann, Coffman Associates - See what you can do on your airports 20-1 approach issues.
What I Don't Need More Insurance!
Presented by Kyle White, Aviation Solutions - Do you really know what insurance you need for your airport operations? If not this
session is for you.
of d
4 States Airport Conference - Conference Presentations
http://www.4statesairportconference.com/conference-prescn tatinns
Fuel Farm Planning & Design Considerations
Presented by Keith Clark- QC & Technical Rep, Philips 66 - So you think you don't have refueling problem? Consider wrong fuel in an
airplane! Maybe someone built your refueling system the wrong way! Consider Human Management!
NOTAMS
Having problems issuing NOTAM's? Does it seem like it is always changing. Come get the latest information on field condition
reporting.
Asphalt Maintenance
Presented by Dan Gee, Gee Asphalt - Can seal coating save you money in the long run? Is it the right solution for your problems? What
are the latest FAA P-Specifications and how they could impact you and your airport?
Contract Tower Issues
Presented by Steve Stockam, Joplin Airport Director --- Round table discussion on the latest contract tower problems.
4 States Airport Conference September 201 5 www.4statesairportconference.com
d of d
111010111G A•fC DNA
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Craig Clark, Building Official
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 4,'1/D (;2 -1/0 13'i{-L,
FY : G=I BUDGETED / /. 4900 "=
EXPENDED YID s=
THIS REQUEST S7
LEFT AFTER THIS
REQUEST 7,A i'7;
DATE "%j ✓ 5-5-75
Ori..inal - Clerk/Finance Cop - Department
NAME OF CLASS / MEETING:
2015 ICC Annual Conference — Group A Public Comments
Hearings
DEPARTURE DATE:
9/26/2015
DATE:
8/5/2015
DESTINATION Long Beach, CA
DEPARTURE POINT
IF NOT WATERLOO
PURPOSE OF TRAVEL/TRAINING
2015 ICC Annual Conference
RETURN DATE:
10/6/2015
DATE(S) OF MEETING:
9/27/2015 thru 10/6/2015
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
METHOD OF TRAVEL:
x COST $
YES NO
CITY VEHICLE PRIVATE VEHICLE
X AIRFARE DEPARTING FROM: Waterloo, Iowa
ESTIMATE OF COST:
$1,600.00 LODGING TAXI
$ 200.00 MEALS PARKING
$ 600.00 REGISTRATION $ 450.00 AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 2850.00
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 2850.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY
/OTERLO ,
f
DEPARTMENT HEAD MAYOR
I APPROVE THIS TRAVEL REQUEST
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE bEPT.
LINE ITEM USED
FY;'/ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
F'L L L
Copy - Department
NAME(S) AND POSITION(S):
Suzy Schares, City Clerk/HR Director
DATE:
8/5/2015
NAME OF CLASS / MEETING:
Iowa League of Cities Annual Conference
DESTINATION: Cedar Rapids, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
9/23/2015
RETURN DATE:
9/25/2015
DATE(S) OF MEETING:
9/23-9/25/2015
PURPOSE OF TRAVEL/TRAINING:
Annual Conference and Banquet
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
$195.00 REGISTRATION AIRFARE
$20.00 MILEAGE/FUEL MISCITOLLS
TOTAL FOR ALL: $ $215.00
BUDGET LINE ITEM: 010-03-8900-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 215.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
f .
DEPARTMEIMHT HEAD
8/5/2015
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
Iowa League of Cities 2015 Conference Registration
-Cedar Rapids
-ATINGI
September 23-25, 2015
ANNUAL CONFERENCE & EXI-. RIT
City of Waterloo
Organization/City
Suzy Schares
Name (as to appear on name badge)
City Clerk/HR Director
Title
715 Mulberry Street
Street Address
Waterloo Iowa 50703
City State Zip
319-291-4323
Phone
suzy.schares@waterloo-ia.org
Email Address
❑I am a first-time attendee
01 am new to city government
❑ Guest Registration - $50
Allows o spouse/significant other and child(ren) to attend non-
ticketed conference sessions and gain access to the Exhibit Holl.
Registered guests receive access to the Exhibit Hall for Wednes-
day night's Welcome Reception and Thursday morning a ticket
to the Closing Brunch and a complimentary conference bag.
Registered guests may also sign-up to golf or participate in the
Run/Walk or Bike Tour. Guests cannot be city officials.
Guest name (as to appear on name badge)
$85 - Networking Best Ball Tournament
(pre -register) Handicap:
❑$35 -Thursday Opening Luncheon
n$60 -Thursday Banquet & President's Reception
A14- 41 I
IOWA
LEAGUE
QfCITIES
rsi
Registration Fees
The conference fee includes admission to all general ses-
ons, workshops and meal functions on the conference
agenda. Please contact Shannon Busby at (515) 244-7282
for accessibility or dietary accommodations.
Through Aug.20 After Aug.20
League member 0$195 I' ❑$250
Non -League member 75320 0$365
Requires Pre -Registration
❑$85 - Networking Best Ball Tournament
Wednesday, Sept. 231 10 a.m. Shotgun Start' Jones Golf Club
Handicap:
n Free - Ride CR Bike Tour
Wednesday, Sept. 23 1 10:30 a.m. - noon
Bring your bike and helmet
EIFree - Annual 5K Run/Walk
Thursday, Sept. 2517 a.m.
Register before August 21 to receive a shirt.
I plan to❑Run ❑Walk
T-shirt size LIS DM ❑ L nCLEIXXL
Mobile Workshops
[—How Alternative Fuel Vehicles are Changing the Way
Cities Get the Job
Wednesday, Sept 231 1:30 p.m.-4:30 p.m.
The Dramatic Recovery of Cedar Rapids' City Facilities
After Historic Flood
Thursday, Sept.2418 - 11:45a.m.
nPutting Down Roots - A Comprehensive Housing Strategy
in Cedar Rapids
Thursday, Sept. 24 1 2:15 - 3:15 p.m.
nTour of Flood Protection and Greenway Improvements
in Cedar Rapids
Thursday, Sept. 24 13:30 - 4:30 p.m.
Total amount enclosed $195.00
Each attendee must fill out a separate form. Registration will not be processed with-
out payment. All cancellations must be received in writing by Sept. 7. Cancellations
after Sept. 7 are subject to a $50 administration fee. No refunds after Sept. 74. No
refunds will be made to no-shows. Credit card payment available only online.
Mail form & payment to: Iowa League of Cities, 500 SW 7th St, Suite 107, Des Moines, IA 50309
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY 1 (46 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010 03 8400 1346
S..5)
p- Department
NAME(S) AND POSITION(S):
Michelle Weidner, Chief Financial Officer
DATE:
8/5/2015
NAME OF CLASS / MEETING:
League of Cities Annual Conference
DESTINATION:
Cedar Rapids, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
9/23/2015
RETURN DATE:
9/25/2015
DATE(S) OF MEETING:
9/23/2015-9/25/2015
PURPOSE OF TRAVEL/TRAINING:
Attend League of Cities Annual Conference
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
195.00 REGISTRATION
30.00 MILEAGE/FUEL
TOTAL FOR ALL: $ 225.00
TAXI
PARKING
AIRFARE
MSC/TOLLS
BUDGET LINE ITEM: 010 03 8400 1346
x GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ 225.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
`DEPARTMENT HEAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY _2016_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
/
Copy - Department
NAME(S) AND POSITION(S):
Inv. Stratton
DATE
August 4th, 2015
NAME OF CLASS / MEETING:
Marijuana Analysis School
DESTINATION Ankeny, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
August 31 st, 2015
Return Date:
September 3`d, 2015
DATE(S) OF MEETING:
Aug. 31st —Sept. 3`d, 2015
PURPOSE OF TRAVEL:
Sgt. Devine is requesting authorization to send Inv. Stratton to Marijuana Analysis School, in Ankeny, Iowa. Inv.
Stratton is assigned to the Crime lab and at the completion of this school; she will be able to start testing
marijuana for the Police Department and be qualified as an expert. The school is being put on by the DCl State
lab and there is no registration fee. Inv. Stratton will need a City vehicle for this travel.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$375.00 LODGING
$150.00 MEALS
$.00 REGISTRATION
$50.00 MILEAGE/FUEL
.00
.00
.00
TOTAL FOR ALL: $ 575.00
Rental car
PARKING
AIRFARE
Baggage fee
BUDGET LINE ITEM:
YES
YES
x GRANT REIMBURSABLE
NO
x REQUIRED CERTIFICATION
NO
TOTAL: $ 575.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
> `)
DATE DATE
�X General Fund
EBonds
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 1,046.50 plus est. shipping costs of $ to pay for or purchase
new fire extinguishers to replace 8 that had passed their expiration date, plus
the annual fire extinguisher inspection
City Clerk Use Only
Finance Committee
Approval Date ��i 5-
This purchase or expenditure is being made because:
extinguishers were past their viable date.
Vendor selected for this purchase: Prosheild Fire & Security
C
Bids or written quotes were taken on this purchase, as follows:
EX Bids or quotes were not taken on this purchase because:
Proshield provides the annual fire extinguisher inspection & service.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Road Use Tax n Sewer
C
Sanitation
Federal/other grants ri Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1573
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
nd t current available balance is
b i ed,
(Signature d or Designee)
evyk_
Date (Si atu
(Project Code)
$ 1,750.00
$ 1,750.00
Finance Dept. Review) Date
K:\shared goodies\forms\Fire extinguishers.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint
$ 6,421.95 plus est. shipping costs of $
of carpeting for Fire Stations #3, #4, and #6
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Carpeting originally purchased for Vets Hall will be used in Fire Stations #3, #4 and #6
Vendor selected for this purchase: Floor Decor
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Carpeting was approved previously for Vet's Hall and now will be used in
Fire Stations #3, #4, and #6
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation
riBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
415-22-1400-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res ectfully submitted,
(.,
nature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
(Project Code)
$ /l�UUD%✓
$ /oza) e-.
K:\shared goodies\forms\Pre-Auth - Revised Carpeting.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 'd%r c"
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 7,178.31 plus est. shipping costs of $ to pay for or purchase
of carpeting for Veteran's Memorial Hall
This purchase or expenditure is being made because:
To replace carpeting at Veteran's Memorial Hall with a different color than originally
approved
Vendor selected for this purchase: Floor Decor
❑X Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El
General Fund ❑ Road Use Tax ri Sewer
Bonds
El
nFederal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
414-22-8800-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respftfully submitted,
Sanitation
(Project Code)
$ MO pod
$ <{3,332
-X- l5 JJ;� .f iiii. /ti7.(., uA s-- - /,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth - Revised Carpeting.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint
$ 2,630.71 plus est. shipping costs of $
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Painting at W. 5th Street Parking Ramp
Vendor selected for this purchase: Michael Painting & Deco Inc.
❑ Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
Michael Painting was low bidder at Library and was used for this project.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El
❑X
General Fund
Bonds
Road Use Tax n Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
413-22-7960-2180
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
tfulitted,
(Signatureept. Head or Designee)
(Project Code)
$ croJ
$ 21 $ 3/, U "I tz
yvi� L h -
Date (Sire. ure finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint
$ 55,500.00 plus est. shipping costs of $
300 light fixtures @ $185.00 each for W 5th Parking Ramp
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
MidAmerican Energy will rebate $100.00 for each fixture for a total of $30,000.00 with
a total cost to the City of Waterloo of $ 25,500.00
Vendor selected for this purchase: Electrical Engineering & Equipment (3E)
❑X Bids or written quotes were taken on this purchase, as follows:
Electrical Eng & Equip - $ 185.00 per fixture
Van Meter - $ 239.00 per fixture
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
n Bonds
Road Use Tax n Sewer
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
413-22-7960-2180 & 414-22-7960-2180
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Signature Dept. Head or Designee)
$
$ Z� 20LQ'�
Sanitation
(Project Cody)
Sap, Oa) �.
�i OM)
8 %(��)VV'.Lb& S i
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
3 ,�/_5
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint
$ 4,245.00 plus est. shipping costs of $
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Installation of rooftop unit at Property Evidence building
Vendor selected for this purchase: Young Plumbing & Heating
pi Bids or written quotes were taken on this purchase, as follows:
Young Plumbing & Heating $ 4,245.00
Wilson Heating $ 5,445.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax El Sewer El Sanitation
�X Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
414-22-8800-2152
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respeted,
(Signature 'ep . Head or Designee)
(Project Code)
$ 4M) 3
(Iveder
Date (Signature F nance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth - Evid Bldg - RTU.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,340.00 plus est. shipping costs of $ to pay for or purchase
Software for tracking building use, injury documents, rules and procedures documents
Annual Subscription to the software.
This purchase or expenditure is being made because:
we can track the number of users per hour in the building, if an accident happens we
can fill out an injury report,This software has a monthly charge of $195.00 a month.
Vendor selected for this purchase: Connect2Concepts (Pepper Pike. OH)
X
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
This is the only company that has this type of software for our building to use.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Il
Road Use Tax
Federal/other grants
Sewer Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4180-1390
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted
(Project Code)
$ 10, 000.00
$ -ego- �J�'I` SZ� ✓
De d-or Designee) Date Si ( .ure'F nance De t. Review)Date
(Signature P ,,� 9 ) ( 9� � p
K:lshared goodieslformslBuilding Tracking Software AAnnual Subscription (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 1,650.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Professional services for the preparation of four (4) individual property descriptions
for the West San Marnan vacation appraisal
This purchase or expenditure is being made because:
Necessary step for sale of land
Vendor selected for this purchase: VJ Engineering
El Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior work experience in that area proves more cost effective
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
7 General Fund Road Use Tax n Sewer ❑ Sanitation
nBonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010 08 5700 1313
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 7,100.00
$ 5,702.50 (�
and the current available
Respec
(Signature Dept. Head or Designee)
� . 3y6
Date (SI
inance Dept. Review) Date
K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010)
vj engineering
1501 technology pkwy, suite 100
cedar falls, iowa 50613
ph: (319) 266-5829 fax: (319) 266-5160
engineering — surveying
June 29, 2015
Aric Schroeder
Waterloo Planning and Zoning
Aric:
In response to your request for a proposal for professional services for the preparation of four
individual property descriptions for the West San Maman vacation appraisal, VJ Engineering offers
the following information.
VJ Engineering proposes to provide four separate Exhibits (similar to an acquisition plat) containing
a graphical representation of the property within each quarter -section, excluding what became the
West San Marnan right-of-way as part of the Sunnyside South Addition, and the written property
description of each parcel. We will provide each property description in Word format for publication
or other uses. The exhibits are intended for vacation appraisal purposes and will not meet the
requirements for a plat of survey as outlined in the Code of Iowa.
VJ Engineering will perform these four individual exhibits for a lump sum fee of $1,650.
Respectfully,
Wendell J. Lupkes, P.L.S.
VJ Engineering
Q id a
pia/ Ce)1 g1/.
/ '` 61 Ca le- /` VC.(
(G _c / C117vt
City Clerk Use Only
Finance Committee
Approval Date 4c
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 3,323.58 plus est. shipping costs of $ 0.00 to pay for or purchase
Accident Repair - Truck 15116
This purchase or expenditure is being made because:
Not at fault accident with uninsured
Vendor selected for this purchase: Cedar Valley Motors
n Bids or written quotes were taken on this purchase, as follows:
Cedar Valley Motors and Collision - $3323.58
Iowa Auto Rebuilders - $4147.99
I I Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund n Road Use Tax n Sewer E Sanitation
• Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
52-545-546Q-1-5690/0 r8 7155- /s69.
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully ubmitted,
7. 3o /S
(Project Code)
$ 175,086 QO d.SDioo 0 •-
$3�
K:\shared goodies\forms\Sanitation - Accident Repair - 151116 - July 2015.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 4/
/
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer
$ 1.422.12 plus ext. shipping cost of $ 0.00
Department to expend
to pay for or purchase
Autodesk Renewal and Support Software for Sewer mapping in CMOM Program.
This purchase or expenditure is being made because:
Software renewal to continue sewer mapping.
Vendor selected for this purchase:
DLT Solutions, LLC
[]Bids or written quotes were taken on this purchase, as follows
X
Bids or quotes were not taken on this purchase because:
DLT Solutions, LLC is rep. for Autodesk.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
[] General Fund: []Road Use Tax: Sewer: []Sanitation:
[]Bonds:
[]Federal/other grants:
Other(specify):
This expenditure is to be coded to the following budget line -item:
520-14-5200-1520
(Fund - Department - Activity - Account Number)
in which budgeted amount is
(Project Code)
$ 19,500.00'r
and the current available balance is $ 15.646.00 '/
Respectfully submitted,
(Signature Dept. Head Or Designee) • Date (Signature Finance Dept. Review) Date
DLT
Price Quotation
Quote 4434957
Reference 1083897
Dale 08/04/2015
Fxpires 09/03/2015
Laura Woolf
Waterloo City of (IA)
715 Mulberry Street
Waterloo, IA 50703
(319) 291-4553
LAURA.WOLFF@WATERLOO-IA.ORG
Ervin So
DLT Solutions, LLC
2411 Dulles Corner Park
Suite 800
Herndon, VA 20171
(703) 708-9688
(866) 708-6705
ervin.so@dlt.com
1 9701-8803-16-NRG1 OM 1 $1,422.12 $1,422.12
Autodesk Infrastructure Design Suite Premium 2016 Government
Subscription with Advanced Support Renewal - 1 year
PoP: 7/18/2015 through 7/17/2016
This quote is being sent on behalf of 1MAGINiT Technologies, your Autodesk Solutions Provider.
Total $1,422.12
Mandatory reactivation fees will apply if not renewed by the expiration date of Subscription contract.
Don't miss this opportunity to be a part of Autodesk's Subscription Program!
Contract Number. OPEN MARKET
DUNS #: 78-646-8199
Federal ID #: 54-1599882
CAGE Code: OSOH9
FOB: Destination
Terms: Net 30 (On Approved Credit)
DLT accepts VISA/MC/AMEX
DLT's standard Terms & Conditions apply
PLEASE REMIT
PAYMENT TO:
DLT Solutions, LLC
Bank of America
ABA# 111000012
Acct # 4451063799
-OR-
DLT Solutions, LLC
P.O. Box 743359
Atlanta, GA 30374-3359
Customer orders subject to applicable sales tax in: CA, CO, CT, DC, FL, GA, HI, IL, IN, KS, KY, LA, MA, MD, MI, MO, MS, NC,
NM, NJ, NV, NY, OH, OK, PA, RI, SC, TN, TX, VA, WA, WI
The terms and conditions of the Manufacturer's standard commercial license and subscription agreement are made a part of
this quotation and shall govern purchaser's use of any Manufacturer product. Contact the DLT Sales Rep if further information
is required.
ELT
Price Quotation
4434957
1083897
G, i.; • 08/04/2015
E xp+res 09/03/2015
Documentation to be submitted to validate Invoice for payment.
a. Authorized Services shall be invoiced with a corresponding time report for the period of performance identifying names,
days, and hours worked.
b. Authorized reimbursable expenses shall be invoiced with a detailed expense report, documented by copies of supporting
receipts.
c. Authorized Education or Training shall be invoiced with a Report identifying date and name of class completed, and where
applicable the name of attendees.
pr
Pacge < of '?
City Clerk Use Only
Finance Committee
Approval Date VOA 5
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer
$ 2.748.00 plus ext. shipping cost of $ 0.00
Department to expend
to pay for or purchase
Troubeshooting Service from Gardner Denver Nash for a Lamson Blower vibration issue.
This purchase or expenditure is being made because:
Made repairs. replace bearing. to #2 Easton Blower and having a vibration issue.
Vendor selected for this purchase:
Gardner Denver Nash
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Gardner Denver Nash is rep. for Lamson aeration blowers.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: 'Road Use Tax: []Sewer: Sanitation:
[]Bonds:
nFederal%other grants: DOther(specify):
This expenditure is to be coded to the following budget line -item:
570-14-5700-1178
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
$ 48,000.00
$ 48.000.00
tAl % y/ct°� ceGt- li lGt�fL��Z �'S /�'
(Signature Dept. Head Or Designee) (Date (Signature Finance Dept. Review) Date
HOFFMAN LAMSON
Date: 8/2/2015
l o: City of Waterloo WMS
Attention: Dick Olson
Reference: Quotation Field Service Work
Quote Date: 8/2/2015
Customer: Waterloo Waste Muo.iij eeni
Location: 3505 Easton Ave Wnir•doo luw.r, ;e /07.
Quoted To: Dick Olson
Contact Person: Dick Olson
Phone#: (319)-291 4`.ifi3
E-Mail: E-mail: dickolsnn tnwrdtnloe I:I Ily
1,1 ,.I I.. 1 1111111..
1 �.nlllhn i. ll I'l llul I .
1 Iw ll.lin,n PI. Itl:�.' I'a
'Price. $2,743.00 (Inriudt.... U. rv�a I:Il ml <porr'.o: Ind m.d st J..)
Niel Description OI Work
Estimate tar on site s'l v11. r• lu Oohid. dn,u1 Iii.III VIIr1.111ull I, ,11. with 1 f all, 1 .,lun.m- u11 In.l
travel. Tabor HI to a huw ; Im •dL) ..Ind .;.epcnoo,. Not hu p.ur. uu.lhdhd I 'Ir.r., hill, r, llu.
actual hours and expnnS'.ev wnub I he mvnued
Gardner Denver offers field service capabildes to assist mu customers m ropall'; to then equipment I he Inllowngl is ❑ hc1
highlighting the capabilites that our Field Service technicians rnn ryuvidc you in nr:rird.lininy :old huubleehoolulri c;:-.ucs will,
your equipment:
1. Laser Shaft Alignment
2. Certifed Vibration analysis
3. Training
4. Lubrication Change and Oiler Inspection, if applicable
5. Coupling Inspection and Evaluation
6- Oil Analysis
7. Motor Evaluation
8. Blower Operational Check; vibration readings. heaving lomperalure 'endings, ritirgrr chock and rocomnlhndation l01
correction, if needed
9. Installation Inspection; pipe misalignment, foundation deficiencies with recommendations
10. Controls Inspection and Operational Adjustments
11. Troubleshooting
12. Filter Inspection and Recommendations
This service is offered in accordance with our standard rates, Terms & Conditions which are attached.
Just as a reminder, It is the responsibility of the customer to provide a sate working environment for the service technician.
`Estimate: Actual cost may vary depending on conditions found at jobsite
Gardner Denver Nash
_ 13 _l, 9enteyville, Kt 15,314
l-"" t51.32
1111 i. Hn(F r nl .3r-r„-; 4 tint .;, u..r.
r. ran, Hotfnion.,rs l Latlrson
All Naih facilities arc ISO 9001 certified.
City Clerk Use Only
Finance Committee
Approval Date S�"'�r�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 21,050.00 plus est. shipping costs of $ to pay for or purchase
1,000 - LED - 12" Red Ball
This purchase or expenditure is being made because:
To replace Solid Red 12" LED traffic signal lamps. MidAmerican Energy rebate will
cover cost of lamp.
Vendor selected for this purchase: General Traffic Controls, Inc.
❑X
Bids or written quotes were taken on this purchase, as follows:
General Traffic Controls, Inc.
Brown Traffic Poroducts, Inc.
Traffic Control Corporation
Spencer, Iowa
Davenport, Iowa
Ankeny, Iowa
Bids or quotes were not taken on this purchase because:
$21,050.00
$38,750.00
No Bid
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer n Sanitation
❑ Bonds Er Federal/other grants ❑ Other (specify) -) 136 R6 fen 3 ix -Ks 6O G / 4 6-
/%n%t',9n uc / y 2 i3ttr
This expenditure is to be coded to the following budget line -item:
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitte
r
(Si nature Dept. -ad or Designee)
(Project Code)
$
e (SighatuPe Finance Dept. Review) Date
K:\shared goodies\forms\2015-July-Expenditure Pre -Authorization -General Traffic Control-$21,050.00 - funding.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,086.60 plus est. shipping costs of $ to pay for or purchase
170 ft. of 2" blacl/red duct - directional bore under Ridgeway Ave.
This purchase or expenditure is being made because:
New installation of HAWK ped signals east of W.11th St. on E. Ridgeway Ave.
100% reimbursable from IDOT grant
Vendor selected for this purchase: Hoffman & Hoffman Trenching, Inc.
E Bids or written quotes were taken on this purchase, as follows:
Hoffman & Hoffman Trenching, Inc. Waterloo, IA 1,086.60
U Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
nBonds pi Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item: iSi5;
0-17-7i�/'Ll ZS— (ITR 39
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Si nature Dept.
J
$(`✓
$ > 614✓
or Designee) Date (Signatu e Fiftance Dept. Review)
84-(
Date
K:\shared goodies\forms\2015-August-Expenditure Pre -Authorization -Directional Boring - Ridgeway-Hoffman-IDOT Grant-$1,086.60.x1s (Mar
2010)
City Clerk Use Only
Finance Committee
Approval Date Y'b//>
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ NTE $25,000 plus est. shipping costs of $ TBD to pay for or purchase
Loose equipment for new fire truck (304). Note: So many items will be shipped from
different locations and vendors, we are not sure of an estimate on shipping costs.
This purchase or expenditure is being made because:
This will be loose equipment for our new fire truck, which is part of the replacement
program for Waterloo Fire Rescue apparatus.
Vendor selected for this purchase: Multiple Vendors will be used.
❑x
Bids or written quotes were taken on this purchase, as follows:
Bid sheets will be sent out to multiple vendors with the option of each vendor to pick
what items they would like to bid on. The list of equipment is rather lengthy, thus
some of the vendors may not carry all the items we are seeking.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
O
General Fund
Bonds
n
Road Use Tax
Federal/other grants
n
Sewer
El
Other (specify)
This expenditure is to be coded to the following budget line -item:
414-12-1400-2117
Sanitation
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
lspec y b>
(Sign ture De t. Head or Designee
<'-3z?o1�
Date (Sign
$ 550,000.00 1/
$ 92,275.00
nce Dept. Review)
Date
Sent over 08/04/15.
Budget Amendment Descriptions for 8/10/2015 Finance Committee Meeting Agenda:
1. Approve the budget amendment to use EPA grant carryover funds to fund engineering services
and travel expenses in the amount of $4,071.79 as submitted by Planning.
2. Approve the project budget for the Methamphetamine Hotspots grant funded with a federal
grant in the amount of $18,892.00 as submitted by Police.
3. Approve the project budget for the FY2016 School Resource Officers funded with revenue from
Waterloo Community Schools in the amount of $250,000.00 as submitted by Police.
4. Approve the project budget for LED Traffic Signal Lamp Replacement funded with rebates from
Mid -American Energy in the amount of $21,050.00 as submitted by Traffic.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Financer C rnittee approval required?
YES. NO
If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2016 submitted by the Planning Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
290 08
6100
3368
EPA Grant
08EPA PTR2
522.25
290
08
6100
2103
Engineering
08EPA PTR2
522.25
290 08
6100
3368
EPA Grant
08EPA HAZ2
!/
3,549.54
290
08
6100
1346
Travel/Training
08EPA HAZ2
3,549.54
TOTAL
$4,071.79
TOTAL
$4,071.79
This amendment is being requested because:
The Hazardous Materials and Petroleum Assessment EPA grants were expected to be completed prior to 7-1-15 and therefore, were not
included in the FY16 budget. However, small balances remain to be spent in FY16 so amendments are needed to close out the grants.
Prior Committee Actions (Date . :
(Signature Dept. Head or Designee)
Date
S' nature Finance Dept. Review) Date
Date Posted (Finance Dept)
K:\users\shared goodies forms\Budget Amendments_FY16 (Apr 2003)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
Project Name (from page one)
City Clerk Use Only
Finance Committee
Approval Date
Methamphetamine Hotspots eiwy
Department No. project will be budgeted under 11
Activity No. project will be budgeted under
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3370 School Share Liaison
1150 ,tiW
(Each column should only include amounts by fund)
Fund: 010- Fund: _010-
11 11
1150 1160
Bond Fund
Total
3373 Fed Pass thru for Iowa 2 (ut(O(D,ob t �Vq/-06
Funded with property tax
EXPENDITURES:
TOTALS $ 8,892.00 $ I [] O6D,OD $ $ - $ 18,892.00
1111 Salaries - Regular
1112 Salaries - Part Time _
1114Overtime _ 8,892.00
1346 Travel Training
1561 Educational Materials
1563 In Car Video Camera
12)01 i rl-CO Oliktik Tc;,i�rs� 10,tt-
tnoes
8,892.00
TOTALS $ 8,892.00 $ 1U oa3, $ - $ 18,892.00
Date Si natur Finance Dept. Review)Date
( 9 P
K:\shared goodies\forms\Project Budget Worksheet15\hotspot pg2 (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Police Grant - Methamphetamine Hotspots f `1 o/CA'
City Contract No. #14-Hotspots-02
Project Manager Director Trelka
Project Budget Total $ 18,892.00
1. How will this project be funded?
A. F deral Grant Yes x No CFDA # 17.710
Grant Name Methamphetamine Drug Hot Spots Grant Program
B. State Grant Yes
Grant Name
C. City Match
D. Other Entities Yes
Name
No
x
Source of Funding none
No
% Paid by federal grant /, /
Grant Agreement Number ftG `7�'%O�
% Paid by state grant
Grant Agreement Number
% Paid by City
Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
100.00%
Done None s/fr
Elfr
Yes No
❑
❑ ❑X
❑ ❑X
0 El
❑a
❑ ❑X
❑ ❑X
6. Include a brief description of the project in the space below: (REQUIRED)
Grant funds will cover meth related overtime through the WPD's Tri-County Drug Task Force activites.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheetl5\HOTSPOTS PG1 (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date g/%6/o5
Project Name (from page one) Police Grant - School Resource Officers - FY16
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 1150
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3373 Fed Pass thru for Iowa
3111 Hotel Motel Tax
3377 EDA Grant
3720 Donations - Restricted
3873 Reimburse for services
Funded with property tax
3370 - School Share Liaison
EXPENDITURES:
(Each column should only include amounts by fund)
Fund: Fund:
1150 1160
250,000.00
Fund: Fund:
Total
250,000.00
TOTALS $ 250,000.00 $ $ $ $ 250,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1121 FICA
1122 IPERS
1123 Disability
1131 Health
1130 Employee Benefits
1303 Meeting/Workshops
1114 Overtime
(Signature Dept. He
$ 250,000.00 $ 250,000.00
TOTALS $ 250,000.00 $ $ $ $ 250,000.00
f00(I S
Date
ry
&__((//
Airlyezifj,/
(Signature
inance Dept. Review) Date
K:\shared goodies\forms\Project Budget Worksheet141SROFY16 budget (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Police Grant - School Resource Officers FY16
Director Trelka
$ 250,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
x
CFDA #
B. State Grant Yes No
Grant Name
C. City Match
x
Source of Funding
D. Other Entities Yes x No
Name
Waterloo Community Schools
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
Done None
❑x ❑
Yes No
❑ 0
❑ 0
❑ ❑X
❑ 0
❑ 0
❑ 0
❑x ❑
6. Include a brief description of the project in the space below: (REQUIRED)
This agreement is a cooperative agreement between the Waterloo Community School District and the City of Waterloo.
The School Resource Officer program provides for the assignment of (6) police officers within the District.
Primary assignment is at the middle school, high school and/or alternative school with each of the Resource Officers
providing additional services at the elementary level. This agreement is for one year.
Page 2 must be attached and signed.
K:\shared goodies \forms\Project Budget Worksheet141SROFY16 (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name LED Traffic Signal Lamp Replacement Program
City Contract No.
Project Manager
Project Budget Total
TOF-254
$ 21,050.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
x
CFDA #
B. State Grant Yes No
Grant Name
C. City Match
x
Source of Funding
D. Other Entities Yes x No
Name
MidAmerican Energy
(0
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
fB
Grant Agreement Number
% Paid by City
% Paid by other entity 100.00%
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Replacing Certain Color Solid Circular 12" LED Traffci Signal Heads utilizing a MidAmerican Energy rebate program.
Done None
❑ 0
Yes No
❑ 0
❑ ❑
❑ ❑
❑ El
❑ ❑
❑ ❑
❑ El
Page 2 must be attached and signed.
K:\shared goodies\forms\LED Rebate Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date
Project Name (from page one) LED Traffic Signal Lamp Replacement Program PII4
Department No. project will be budgeted under 1
Activity No. project will be budgeted under 1 rj
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
Rebate -31)-
EXPENDITURES:
(Each�^column should only include amounts by fund)
Fund: 2 //o(Fund: Fund: Fund:
21, 050.00
Total
21, 050.00
TOTALS $ 21,050.00 $ $ - $ $ 21,050.00
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
ature Dept. Hea
21,050.00
TOTALS $ 21,050.00
od
D te
21,050.00
$ 21,050.00
d - 7q/
Finance Dept. Review) Date
K:\shared goodies\forms\LED Rebate Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010)