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08/03/2015
FINANCE COMMITTEE August 3, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of July 27, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Paul Huting, Leisure Services Director Class/Meeting: Iowa Park and Recreation Association Conference. Destination: West Des Moines, IA Dates: 9/29 - 10/1 2015 Amount not to exceed: $540.00 2. Abraham Funchess, Executive Director Class/Meeting: 2015 FHEO National Training and Policy Conference. Destination: Washington, D.C. Dates: 8/31 - 9/4 2015 Amount not to exceed: $1,925.00 3. P.O. Saunders Class/Meeting: International Outlaw Motorcycle Gang Investigators Association Conference 2015. Destination: Des Moines, IA Dates: 9/13 - 9/18, 2015 Amount not to exceed: $565.00 4. Pre -Authorizations to Expend over $1,000.00 Cultural & Arts (Revised) Amount and Estimated S/H: $15,920.00 Expenditure: Replacement of mural on side of parking ramp on Lafayette Street; located between E. 4th Street and E. Park Avenue. Revised amount reflects an increase (see attached). Engineering Amount and Estimated S/H: $7,945.00 + $345 S/H Expenditure: Seven (7) sets of Neenah Tree Grate R-8740-1 Engineering Page 1 of 178 Amount and Estimated S/H: $5,703.75 Expenditure: Six (6) pallets of Unistone bricks and six (6) pallets of Hollandstone bricks, plus pallet rental. Leisure Services Amount and Estimated S/H: $1,600.00 Expenditure: Supplying and planting native prairie seed in Katoski Greenbelt. Leisure Services Amount and Estimated S/H: $1,740.00 Expenditure: Dram/Shop Liquor Liability Insurance 9-7-15 to 9-6-16 for the Young Arena to serve beer and wine coolers, also Sunday sales. Mayor Amount and Estimated S/H: $2,500.00 Expenditure: Cedar Valley Coalition of 2015 membership dues. Planning Amount and Estimated S/H: $2,767.00 Expenditure: Asbestos abatement for 1823 & 1827 Black Hawk Street. Sewer Amount and Estimated S/H: $50,350.00 Expenditure: Astec Re -Ply Roofing Systems with Bluesky Solutions for Headworks roof. Sewer Amount and Estimated S/H: $3,950.00 + $200 S/H Expenditure: Replacement PLC and Operator Interface for Thickener Poly Prep Unit. BUDGET LINE ITEMS TO BE AMENDED 5. Approve the budget amendment to use contingency funds to office equipment maintenance in the amount of $2,700, as submitted by Waterloo Housing Authority. 6. Approve the project budget for the Byrnes Tennis Center Signage and Sidewalks project funded with hotel/motel tax grant in the amount of $7,155, as submitted by Leisure Services. 7. Approve the project budget for the SportsPlex Marketing FYE2016 project funded with a council discretionary hotel/motel tax grant in the amount of $10,000, as submitted by Leisure Services. BILLS PAYMENT 8. August 3, 2015 Page 2 of 178 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED (/O 37 '-{& )c ( ct& FY <O/(r, BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST ,i ' DATE //>7-7`/5- Ori.inal - Clerk/Finance Co. - Department NAME(S) AND POSITION(S): Pau! Huting, Leisure Services Director DATE: September 29-October 1, 2015 NAME OF CLASS / MEETING: Iowa Park and Recreation Association Conference DESTINATION: West Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 9/29/2015 RETURN DATE: 10/1/2015 DATE(S) OF MEETING: 9/29-10/1, 2015 PURPOSE OF TRAVEL: To attend the Iowa Park and Recreation Association Fall Workshop for educational purposes. We host this group in Waterloo on a rotating basis so we need to be represented. I serve on statewide committees that will meet during the workshop. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ NA YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: 360.00 LODGING TAXI 50.00 MEALS PARKING 130.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 540.00 BUDGET LINE ITEM: 010-4100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD `/ / MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 .. rn IPRA Future Conference and Workshop Fall Workshop 2015 - West Des Moines - September 29 - October 1 (Tues to Thurs) Meeting Space- Hilton Garden Inn Housing - Hilton Garden Inn Farr Workshop Fall Workshop Participant's Name PeNciparts Tllk PallicMares GtganStaion Full Package (Early Bird - Fxp: 09114/15) Professhnai Late Full Padage (After. 09'14115) Wednesday Only Thursday sty Student Of ste Tour Spec Functions List Golf Penner ( (rimy) {Paul Hating Lets= Services Director Jetty ofyyaterbo IPRA Member ($130) ❑ Non-IPRA Mbe9ber ($285) ❑ IPRA Member ($180) ❑ NorrIPRA Member (8335 IPRA Member($90) o IPRA Member ($40) 0 Non4PRA Mambas ($70) ❑ iPRA Member ($10) 0 Non-IRMA Member ($15) 0 Waits Tour 1 - Norwagdindarwta ($15) 00sila Tour t-AdelfAtit et($15) Aquatic CEU Workshop ($40) 0 Goff & Nelwarkbg (aSG) 0 Netroduirm Event Only ($10) i I inch:atm a required field_ Payment Information soot Stao.eo PaymenlType d (By invoice Billing Information (Address must match with address on credit card statement) First Name e' {Paul Lsst Named 'fluting Address 001 Campbell Averme Cay .0 Wed. r60 State ilowa v) Mp Coded 150701 Phoned 319-291- 4370 (=e(ase-=m) Fax 1319-291-4297 1 bcoraoar-rxcc) Email d ulAuti g@twatetioo-a.0tg submit 11 celfcei ran Registration, please verity information on next page and then d If paying by check Mail w'M payment to: Iowa Party 8 Recreation Association Attn: 2013 Fall Workshop 1534 Penrose Street Grinnell IA 50112-1203 Submit' to complete Registeacon1 https://www.iapra.org/index.cfm?fuseaction--�Contents.home&Content=Mall workshop& 7/23/2015 Available Rooms - Hilton Garden Inn West Des Moines Page 1 of 3 hill. Garde Hilton Garden Inn West Des Moines 205 South 64th Street, West Des Moines, Iowa, 50266, USA +1-515-223-0571 Reservation Summary 29 Sep 2015 - 01 Oct 2015, 1 room for 1 adult Change currency USD - American Dollars Submit v Your dates qualify for lower rates when you book here now. j Use HHonors Points 1"5 HHonors is more flexible than ever. Sign in now to view your HHonors Point rates 1 KING BED NONSMOKING Refrigerator, microwave, desk, ergonomic chair, 37-inch TV, . Quick Look RATE PLAN PRICE PER NIGHT (USD) EASY CANCELLATION Free WiFi-t 159 Changeable and refundable. Earn HHonors Points. Commissionable Select 2X POINTS PACKAGE Special offer 2X POINTS PACKAGE GET REWARDED WITH DOUBLE HHONORS POINTS. NOT A ... Commissionable 2 QUEEN BEDS NONSMOKING Refrigerator, microwave, desk, ergonomic chair, 37-inch TV, ... . Free WiFii $171 Select https://secure3.hilton.com/en US/gi/reservation/bookhtm?execution= e2s1 7/23/2015 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY �L�' BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 6/D 7 (5%/ , <u0G0 Cl76 %'I,J "co• - De•artment NAME(S) AND POSITION(S): Abraham Funchess, Executive Director DATE: Wednesday, July 29, 2015 NAME OF CLASS / MEETING: 2015 FHEO National Training and Policy Conference DEPARTURE DATE: Monday, August 31, 2015 DESTINATION: Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: Waterloo RETURN DATE: Friday, September 4, 2015 DATE(S) OF MEETING: Tuesday, September 1— Thursday, September 3, 2015 PURPOSE OF TRAVEL: To attend the 2015 FHEO National Training and Policy Conference. It is required by HUD that one person from our department attend. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: $900.00 LODGING $275.00 MEALS N/A REGISTRATION N/A MILEAGE/FUEL $/00.00 TAXI N/A PARKING $650.00 AIRFARE N/A MISC/TOLLS TOTAL FOR ALL: $ 1925.00 BUDGET LINE ITEM: 010-27-2510-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 1925.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSA i AND BENEFICIAL TO THE CITY OF WAT R .O I DEPARTMENT HEAD �p-1 12 / 2 0 K:\1 S ared Goodies\Forms\Travel Request Form January 2010 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE SHELLY BURCH From: webmanager@hud.gov Sent: Tuesday, July 21, 2015 10:11 AM To: SHELLY BURCH Subject: You have been registered for 2015 FHEO NATIONAL TRAINING AND POLICY CONFERENCE event Hello ABRAHAM FUNCHESS, JR., This is to notify that you are successfully registered for the below event. You can change the registration by logging in at http://www.hud.gov:80/emarc/index.cfm?fuseaction=emar.checkKev&eventId=2515&update=Y using your email and key grQxSp. Event Name: Event Duration: Event Description: Event Location: 2015 FHEO NATIONAL TRAINING AND POLICY CONFERENCE September 01, 2015 8:30 AM through September 03, 2015 5:30 PM HUD?s 2015 Fair Housing Policy and Training Conference will be held from September 1-3, 2015, in the Brooke-Mondale Auditorium at the Robert C. Weaver Federal Building (HUD Headquarters). The theme for the conference is "A Call to Advance Housing Rights and Opportunities." The conference will bring together more than 300 fair housing leaders and civil rights advocates and state and local government officials for robust discussions about today?s fair housing challenges and creative and cutting -edge strategies for furthering fair housing throughout the nation. Conference attendees will also include staff from HUD?s Fair Housing Initiatives Program (FHIP) agencies and from state and local Fair Housing Assistance Program (FHAP) organizations, as well as attorneys, community planners and developers, architects, disability advocates, and HUD headquarters and regional staff. The conference, which will be broadcast live, is a crucial part of FHEO?s efforts to develop effective fair housing policy and shape the Department?s civil rights -related activities. The conference also coincides with the commemoration of HUD?s 50th Anniversary and will highlight the tremendous social progress the Department has played a role in advancing over the past half a century. HUD Headquarters Building, Brooke Mondale Auditorium 451 7th street, S.W WASHINGTON, DC 20410 For more information visit http://portal.hudgov/hudportal/HUD?src=/webcasts/schedule Contact Info: Sharon Riley (202) 402-5077 sharon.l. rileyahud. gov i SHELLY BURCH From: Sent: To: Subject: Kay Mata <KMata@shortstravel.com> Wednesday, July 22, 2015 8:55 AM SHELLY BURCH Flight quote for 31AUG - 04SEP/Washington, D.C. Hi Shelly, Here are the 2 best time options for the following request: 31AUG: ALO — DCA morning 04SEP: DCA — ALO morning (return into ALO on afternoon flight) Booking Fee: $35.00 in addition to the airfares below. PRICING OPTION 1 American Airlines American Airlines American Airlines American Airlines PRICING OPTION 2 American Airlines American Airlines American Airlines American Airlines TOTAL AMOUNT $459.20 (AA) 3610 S 31AUG Waterloo, IA (ALO) -Chicago, IL (ORD) OPERATED BY ENVOY AIR AS AMERICAN EAGLE (AA) 1267 S 31AUG Chicago, IL (ORD) - Washington, DC (DCA) (AA) 1359 L 04SEP Washington, DC (DCA) - Chicago, IL (ORD) (AA) 3214 L 04SEP Chicago, IL (ORD) - Waterloo, IA (ALO) OPERATED BY ENVOY AIR AS AMERICAN EAGLE y. TOTAL AMOUNT $394.20 (AA) 3610 V 31AUG Waterloo, IA (ALO) - Chicago, IL (ORD) OPERATED BY ENVOY AIR AS AMERICAN EAGLE (AA) 4362 V 31AUG Chicago, IL (ORD) - Washington, DC (DCA) OPERATED BY REPUBLIC AIRLINES AS AMERICAN EAGL (AA) 1611 G 04SEP Washington, DC (DCA) - Chicago, IL (ORD) (AA) 3214 G 04SEP Chicago, IL (ORD) - Waterloo, IA (ALO) OPERATED BY ENVOY AIR AS AMERICAN EAGLE Kay Mata Corporate Travel Consultant Direct: 319-433-0635 Email: kmataCa�shortstravel.com Svol rEIi©JTS InhAPFIIIXT Tubb 605A 722A MO 830A 1128A MO 1020A 1121A FR 115P 225P FR 605A 722A MO 920A 1230P MO 759A 901A FR 115P 225P FR lmpresseu wan our ser.. ..at us know! Write a quick review or connect with us to find out the latest on Short's Travel! Dissatisfied? Let my manager know. Email Angel Heefner: aheefner@shortstravel.com 1 SHELLY BURCH From: Holiday Inn<Holidaylnn@reservations.ing.com> Sent: Tuesday, July 21, 2015 4:34 PM To: SHELLY BURCH Subject: Your Reservation Confirmation # 60366331 at Holiday Inn. 1 hank You tor booking with I loliday, Inn. View with Images W Holiday Inn Reservations Reservation Confirmed. Locations Customer Care 1 IHGe Rewards Club Holiday Inn WASHINGTON-CAPITOL 550 "C" Street S.W. Washington, DC 20024 9 View Mao / Get Driving Directions Hotel Front Desk: 1-202-4794000 Guest Name: Abraham Funchess Check In: Check Out: Rooms: Adults: Mon 31 Aug 2015 — Fri 4 Sep 2015 1 03:00 PM 12:00 PM tp MODIFY RESERVATION CUSTOMER CARE DRIVING DIRECTIONS 0 DOWNLOAD THE IHG®APP GRO TRANSPUNDORTATION Your confirmation number is: 6,0366331' t One Queen Bed Nonsmoking - Non Smoking Rate Type: Best Flexible Rate Number of Rooms: 1 Room Rate Per Night: Mon 31 Aug 2015 - Wed 2 Sep 2015 Thu 3 Sep 2015 - Taxes: Estimated Total Price: MODIFY RESERVATION $179.00 (USD) $159.00 (USD) $100.94 (USD) $796.94 (USD)* Cancellation Policy: Canceling your reservation before 6:00 PM (local hotel time) on Sunday, 30 August, 2015 will result in no charge. Canceling your reservation after 6:00 PM (local hotel time) on 30 August, 2015, or failing to show, will result in a charge equal to the first night's stay per room to your credit card. Taxes may apply. Failing to call or show before check-out time after the first night of a reservation wit result in cancellation of the remainder of your reservation. Rate Description: Take advantage of our best and least restrictive publicly available rate, Changes to your reservation are usually acceptable, but always check the hotel's cancellation policy before booking for cancellation fees that may apply depending upon arrival date and hotel selected. Hotei Information: Early Departure Fee: $100.00 (USD) Daily Parking Fee: $37.00 (USD) Pet Policy: We are sorry but we do not accept pets. Only service animals allowed. * Additional taxes and charges may apply. Other hotel - specific service charges may also apply. Rewards Club In 2014, IHG® will offer all members free Internet across 4,900 hotels in nearly 100 countries and territories. Learn More Things to do Make the most of your stay, check out local information and nearby attractions. See What's Local Places to Dine Explore Washington dining and restaurants in the nearby area. See What's on the menu Thank you for booking with Holiday Inn, We look forward to your stay. 2 Hertz. Save with Hertz! Up to 35% off and 1000 bonus points when you rent any vehicle for 1 or more days. LEARN MORE I InterConttnental Hotels Group INTERCONTINENTAL. umm a oyo.n HUAI. LI XE Earn 60,000 Points Plus, a Free Night every year. LEARN MORE CROWNE PLAZA' prl Holkdoyfnrr Travel just got a whole lot better. You're important to us, and we want to tell you about some changes we're making to IHG® Rewards Club LEARN MORE INDIhotel GO. BBii YWl �II!I HOTELS STAYORIDGEp(� it re) C 1NDLEWt041 -Ee RClewardsub Reservations I IHG® Rewards Club I Explore Hotels I Manage Your Stay I Meetings I Customer Care Download the IHG®App today: uannWad on 114 $ App Store This email was sent to shelly.burch@waterloo-ia.org You have received this email as a result of your recent transaction with Holiday Inn WASHINGTON- CAPITOL. This email is for posting only. Please do not reply. Only the reservation as entered into and confirmed by our system will be honored. Any written or printed confirmation that has been altered may be rejected by the hotel. As exchange rates may fluctuate from the time a reservation is made until the time of arrival, the confirmed rate is guaranteed in the hotel's base currency. The privacy and security of your personal information is very important to us. Read our Privacy Policy. © 2015 InterContinental Hotels Group, Three Ravinia Drive, Suite 100, Atlanta, Georgia, 30346-2149 USA. All rights reserved. Most hotels are independently owned and/or operated. 3 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2016_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal- Clerk/Finance STAFF ONLY 010-11-1100-1346 ?fir CU71 OXS tl 5!: Co• - Department NAME(S) AND POSITION(S): P.O. Joe Saunders DATE July 28th, 2015 NAME OF CLASS / MEETING: International Outlaw Motorcycle Gang Investigators Association Conference 2015 DESTINATION Laughlin, Nevada DEPARTURE POINT IF NOT WATERLOO: Des Moines, Iowa DEPARTURE DATE: September 13th,2015 Return Date: September 18th, 2015 DATE(S) OF MEETING: September 13th-18m, 2015 PURPOSE OF TRAVEL: Lieutenant Campbell is requesting authorization to send Officer Joe Saunders to the 2015 International Outlaw Motorcycle Gang Investigators Association Conference in Laughlin, Nevada. The conference will cover officer safety, traffic stops, advanced CA management, human trafficking, outlaw motorcycle gangs, law enforcement networking, OMG updates and current trends, court room testimony, interviewing of OMG members and social media related to outlaw motorcycle gangs. P.O. Saunders is the president of the Iowa Chapter of the Midwest Motorcycle intelligence Organization and also instructs Biker 101 throughout the state and to the Waterloo Police Department officers. The only cost that the city will incur is the registration fee, meals and luggage fees. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE x AIRFARE DEPARTING FROM: Des Moines, Iowa ESTIMATE OF COST: $.00 LODGING $240.00 MEALS .00 $275.00 REGISTRATION .00 $.00 MILEAGE/FUEL 50.00 TOTAL FOR ALL: $ 565.00 Rental car PARKING AIRFARE Baggage fee BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 565.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 1-z DATE DATE City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee , Approval Date �3fi The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts $ 15,920.00 plus est. shipping costs of $ Department to expend to pay for or purchase replacement of mural on side of parking ramp on Lafayette Street; located between East 4th street and East Park Avenue This purchase or expenditure is being made because: current mural has deteriorated and is significantly faded and is beginning to tear; faming mount is obsolete and failing Vendor selected for this purchase: Signs & Designs Q Bids or written quotes were taken on this purchase, as follows: Signs & Designs: $15,920.00 Nagle Sign: $20,644.85 Nesper Sign: $22,789.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 111 General Fund n Road Use Tax n Sewer n Sanitation ❑X Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-26-4205-2152 Capital Improvelements (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ctfu ly sub fitted, ignature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 70,000.00 $ 67,100.00 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Date: 7/24/15 To: Michelle Weidner, Finance Manager From: Kent Shankle, Cultural & Arts Director V/ Re: Pre -Authorization for Thomas Mural Replacement I am sending over a revised Pre -Authorization Request Form for replacement of the Richard Thomas mural located on the side of the parking ramp on Lafayette Street. The revised request reflects an increase of $5,420.00 increase above the $10,500.00 figure that was previously approved by Council. In conferring with the contractor involved, I was made aware that replacing the current graphic without also replacing the frame mount will not be a viable option. The current framing is obsolete, is not adequate for keeping a mural of this size secure over time, and does not allow for easy adjustment to maintain tension and shore up as needed. Signs & Designs' bid for replacement of both the mural and frame remains significantly lower than the other two alternative bids. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 10,500.00 plus est. shipping costs of $ to pay for or purchase replacement of mural on side of parking ramp on Lafayette Street; located between East 4th Street and East Park Avenue This purchase or expenditure is being made because: current mural has deteriorated and is significantly faded, is beginning to tear, and is coming loose from the mounting Vendor selected for this purchase: Signs & Designs x Bids or written quotes were taken on this purchase, as follows: Signs & Designs: $10,500.00 Nagle Sign: $20,644.85 Nesper Sign: $22,789.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds n Road Use Tax n Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 412-26-4205-2152 Capital Improvements (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 70,000.00 and the current available balance is Respectfully submitted, (/ ! t (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date $ 57,100.00 Ushered goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) .SIGNS DESIGNSIn.. Visit us in the Industrial Park 5600 Nordic Drive Cedar Falls, Iowa 50613 319-277-8829 Fax: 319-268-2298 YOUSHO ID SEEEEE iup WEBSlTE� www.t eSignPeop e.net Waterloo Center for the Arts 225 Commercial St. Waterloo, IA 50701 Phone: Fax: For quotes over $500, a 50% deposit is required to place order, remainder is due 30 days after completion. In the event of delinquent payments, the client will be charged 1.5% interest for every month after the first 30 days. Client agrees to pay all collection costs in the event of default of payment Quantity Good Thru 616/15 Payment Terms Net 30 Days Quotation 515-42 Page: 1 Sales Rep Mason Description RICHARD THOMAS MURAL OPTION 1 - $15,920 Replace existing frame with 29'x 72' Ackland Media frame and new 5-year graphic on 23.5 oz. block -out face • Replace graphic only estimate: $10,500 • OPTION 2 • $8,690 Replace existing frame and remove most of backer panels, install new 16'x 40' Ackland Media frame and new 5-year graphic on 23.5 oz. block -out face • Replace graphic only estimate: $4,200 I accept above prices and terms, and give authorization to proceed: Signature: Printed name: Date• Unit Price Subtotal Sales Tax Total Extension Nitat* SIGNS . - -, 1020 WILBUR AVENUE P.O. BOX 2098 WATERLOO, IOWA 50704 319-233-4604- 1-800-728-4604 FAX: 319.233.7514 605 IOWA AVENUE WEST MARSHALLTOWN, IOWA 50158 641-752-6608.1.888-656-SIGN FAX: 641-752-6968 REMIT TO: PO.BOX 2098 WATERLOO, IA 50704 DEPOSIT Invoice #: Inv Date: Customer #: Page: SOLD TO: JOB LOCATION: WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST WATERLOO IA 50701 INVOICE DP24586 05/15/15 72720 5 of 5 WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST WATERLOO IA 50701 REQUESTED BY: Kent Shankle ORDERED BY PO NUMBER SALESPERSON ORDER DATE PAYMENT TERMS DUE DATE Kent Shankle Tom Nagle 05/13/15 50.0% Due Upon Receipt 06/30/15 QTY DESCRIPTION UNIT PRICE TOTAL PRICE 1 QUOTE #19383 $20,644.85 $20,644.85 Remove and junk existing 29' x 72' flex face wall mural (Thomas Murat) and associated retro frame and retainers. Furnish (1) new 16' x 40' mural. Frame work will be aluminum extrusion. Face panels will be 4' x 8' x 6 mm ACM. Panel seams will be visible. Graphics will be digitally printed with a 6-color latex process on 3M media with a 3M overtaminate. Mural should be expected to last 5 to 7 year without significant fading. Taxes are an extra charge if applicable. ACM backer panels on the ramp wilt be removed / modified to fill the air space between floors as appropriate. SUB TOTAL $20,644.85 ESTIMATED SALES TAXES $1,445.14 TOTAL PROPOSAL AMOUNT *** FINAL INVOICE AMOUNT MAY VARY UPON COMPLETION*** $22,089.99 PLEASE PAY THIS DEPOSIT AMOUNT: $11,045.00 • elw+l�r • NESPER SIGN ADVERTISING, INC. • CEDAR R A P I D S, IOWANATIONAL- Proposal WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL STREET WATERLOO IA 50701 INSTALLED AT: Number: 30045 Date: 06/30/15 WATERLOO CENTER FOR THE ARTS LAFAYETTE & 4TH STREET WATERLOO IA 50701 MR. KENT SHANKLE Nesper Sign hereby proposes: FURNSIH AND INSTALL DIGITALLY PRINTED 23.50Z FLEX GRAPHICS TO MATCH NESPER DESIGN# PM-206. REMOVE OLD FACES AND DISCARD: CLEAN CABINET AS GOOD AS POSSIBLE. INSTALL NEW FACES. QUOTE...$22,789.00 +TAX All material is guaranteed to be as specified, and the above to be in accordance with the specifications submitted for the above work and completed in a workmanlike manner for the sum of: DOLLARS: $22,789.00 +TAX TERMS: 1/2 DOWN NET 30 DAYS Maximum Payment by Credit Card is $5000.00 (INTEREST OF 1.5% WILL BE ADDED TO PAST DUE ACCOUNTS) PATRICK McALLISTER ACCEPTANCE OF PROPOSAL. The. above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified_ Payment will be made as outlined above_ I agree to the additional terms and conditions on reverse side. BC F'E R NE SPE R SIGN AD\"E RT' SING. INC. Title Title G uar ante e d by Contract Date SEE RE\EASE SIDE FOR ADDITIONAL TERMS AND CONDITIONS 4620 J, St. Star • Ceriar Rapid:. IA 52404-492 (319) 386 - 5312 • Fax (319) 36e 6493 s 800 332-8403 City Clerk Use Only Finance Committee Approval Date ���/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 7,945.00 plus est. shipping costs of $ 345.00 Seven sets of Neenah Tree Grate R-8740-1 to pay for or purchase This purchase or expenditure is being made because: Replace broken tree grates in the 300 block of West 4th Street in conjunction with City Contract No. 889, 4th Street Brick Repairs. Leisure Service to place grates. Vendor selected for this purchase: Neenah Foundary Co., Shakopee, MN ❑ Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Existing grates are Neenah products. Selected style that most matched the existing grates. Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds 1-7 Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415-07-7650-2164 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 50,000.00 '' and the current available balance is $ 50,000.00 Respectfully submitted,j Lti jai � '7/ c' 5— -yG4'u-elk, /.,%.f 4LGi 7 Z '/s ignature ept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\#889_4th St Grates.xls (Mar 2010) QUOTATION NEENAH Q471432 CITY OF WATERLOO 715 MULBERRY ST WATERLOO IA 50703 Attn: Wayne Castle Phone #: (319) 291-4312 FOUNDRY COMPANY 701 INDUSTRIAL CIRCLE SO. Shakopee, MN 55379 800-328-5850 Fax 952-445-6417 DATE: July 17, 2015 REFERENCE: Downtown Tree Grates We are pleased to submit the following quotation in accordance with your request. Quantity Catalog No. Description 3 Sets R-8740-1 TREE GRATE, type N, 180 degree section, GI, 2 bolt slots, 2 gd lug/42432, no lite open, 20 id tree opng TOTAL OF 3 Sets R-8740-1 This is 8 half pieces 4 Sets R-8740-1 TREE GRATE, type N, 180 degree section, GI, 2 bolt slots, 2 gd lug/42432, no lite open, 20 id tree opng TOTAL OF 4 Sets R-8740-1 Each Wt. Price Units $3,405.00 $4,540.00 280# $1,135.00 /Set 280# $1,135.00 /Set TOTAL ESTIMATED WEIGHT: 3,920 Ibs TOTAL QUOTATION VALUE $7,945.00 (Excluding Skids) (Excluding Freight) ESTIMATED S & H: $345.00 Neenah Foundry Terms & Conditions apply and are available by fax or mail upon request. Castings furnished unpainte Quantities are approximate, changes could alter unit prices. Estimated shipping & handling based on above quantities shipping in one complete shipment. Any order submitted pursuant to this quotation shall not result in a contract until it accepted and acknowledged in writing by Neenah Foundry Company (SELLER). Prices are valid on orders entered within 30 days from date of quotation, with shipment at earliest availability. All orders are subject to review of buyer's credit status. Standard terms for qualified customers are Net 30 Days. Prices do not include tax. If tax exempt, a valid tax exemption certificate is required at time of order or any applicable tax will be chimed. Page 1 of 1 NEENAH FOUNDRY COMPANY BY Ron Hultquist (712-370-6440) FOB NEENAH WI Salesman Contact Us About Us PRODUCTS Municipal > Products > Tree Grates > Parkway Collection Municipal Product Search Neenah Foundry Products Tree Grates Adirondack Collection Avenue Collection Boulevard Collection Capitol Collection Custom Logos Distinctive Creations Extended Collection Greenwich Collection Installation Procedure Majestic Collection Metropolitan Collection Parkway Collection Planting and Lighting Reference Guide Retrofit Collection Tree Guards PARKWAY COLLECTION TREE GRATES shapes allows tor a great deal of options to incorporate into your design. R-8721-A + R-8726 + R-8728-A R-8738-AI R-8740-1 R-8140-1 Parkway Collection Tree Grate 72" x 72" 20" diameter expandable tree opening. 520 pounds per set. R-8750 R-8802-A R-8808 R-8821 R-8855-1 R-8855-2 R-8929 R-8734 R-8738-1 R-8752-A R-8752-B R-8766 R-8847 R-8849 R-8851 R-8931-1 R-8937 R-8952 Back to Top Copyright ri 2oi5 Neenah Foundry City Clerk Use Only Finance Committee Approval Date 3/1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 5,703.75 plus est. shipping costs of $ N/A to pay for or purchase six pallets of Unistone bricks and six pallets of Hollandstone bricks, plus pallet rental This purchase or expenditure is being made because: replace broken and missing bricks as part of City Contract No. 889, 4th Street Brick Repairs. Ordering bricks directly to have extra on hand for future repairs. Vendor selected for this purchase: Midland Concrete Products, Waterloo, IA X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Midland supplied existing bricks Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund ❑ Road Use Tax Bonds Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415-07-7650-2164 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 50,000.00 f $ 50,000.00 4Te to ��'A/ice ulr�G� l�tt Z 7 yl5 Signature Dept. Head or Designee) Date (Sig ature Finance Dept. Review) Date K:\shared goodies Worms \#889_4th St Bricks.xls (Mar 2010) WAYNE CASTLE From: John Thiele <JThiele@Midland-CP.com> Sent: Friday, June 05, 2015 11:01 AM To: WAYNE CASTLE Cr Zach Stuart Subject: Concrete Pavers for Waterloo Downtown repair area. Follow Up Flag: Follow up Flag Status: Completed Wayne, Here's the information I promised you. Just so you're aware, the pricing that I'm giving you is based on using Borgert Concrete Products to make the pavers that would be required for repair of existing areas on the West side of the river in downtown Waterloo. We talked about 2 different styles of pavers, both the 4x8 Hollandstone and the roughly 4-1/2 x 9 Unistone units. Both are in a Maroon/Charcoal blend. The proposal would be for Borgert to make both units in matching color to the existing blend. Borgert would require us to purchase full pallets of each of the pavers and in the special color blend they recommended 6 pallet minimums for each. The Hollandstone would be 94 Square Feet per pallet, for a total of 564 Square Feet and your cost on those would be approx. $5.00 per square foot; or $2,820.00 FOB our yard. The Unistone units would be 87.5 Square Feet per pallet, for a total of 525 Square Feet and you cost on those would be approx. $5.15 per square foot; or $2,703.75 FOB our yard. In addition, both products would be on wooden pallets that are charged out at $15.00 each, but refundable when returned to our yard. If you should choose to look at changing the paver surface in the downtown area, you could go to our website at www.midlandconcreteproducts.com and follow the Landscaping/Concrete Paver tabs to get ideas from Unilock, Willow Creek, Borgert, County Materials, RCP/Interlock, just to name a few. In addition, we would also have links under our Brick products lines to look at information on Clay Pavers from Pine Hall, Endicott, Belden, and several other brick companies involved in paver production. Let us know if you have any questions concerning any of this information and we'd be glad to assist in any way we could. Thanks, John John H. Thiele Manager pg-, MIDLAND CONCRETE PRODUCTS MIDLAND CONCRETE PRODUCTS 1 110 Dunham Place Waterloo, IA 50703 319-233-8421 Phone 319-233-1438 Fax 800-747-8421 Toll -Free 2 City Clerk Use Only City of Waterloo Finance Committee Approval Date ��'' Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,740.00 plus est. shipping costs of $ NA to pay for or purchase Dram/Shop Liquor Liability Insurance 9-7-15 to 9-6-16 for the Young Arena to serve beer and wine coolers, also Sunday sales. This purchase or expenditure is being made because: The Dram Shop/Liquor Liability Insurance is required by law. The insurance is an annual expenditure. Vendor selected for this purchase: PDCM Insurance n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: PDCM has been the only company to submit a bid the past 12 years. PDCM is able tc quote based on 2 million each common cause. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ri Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1364 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 5,500.00 and the current available balance is Respecffialrysjbmi ted $ 5,500.00j''' ''-(SignatureD t.p H & Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee , / Approval Date 2/3/ / S� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,600.00 plus est. shipping costs of $ to pay for or purchase Supplying and planting native prairie seed in Katoski Greenbelt This purchase or expenditure is being made because: Expanding existing prairie. Vendor selected for this purchase: Tallgrass Prairie Center @ University of Northern Iowa nBids or written quotes were taken on this purchase, as follows: I ^ I Bids or quotes were not taken on this purchase because: The Tallgrass Prairie Center has already taken quotes on seed. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4105-2157 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 7 (Signature lept. - -ad or Design-e) (Project Code) $ 5,000.00 $ 5,000.00'� ja`f a()/ Date (Signature Finan'e Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 2,500.00 plus est. shipping costs of $ to pay for or purchase Cedar Valley Coalition 2015 membership dues City Clerk Use Only Finance Committee Approval Date 3/ 5� This purchase or expenditure is being made because: Vendor selected for this purchase: Cedar Valley Coalition ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: n/a--there's only one Cedar Valley Coalition. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 9.060.0V $ 9.060.00 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Michelle Weidner City of Waterloo 715 Mulberry St. Waterloo, IA 50703 CEDAR VALLEY COALITION Waterloo/Cedar Falls Metro u Jotttheast ou a's gateway INVOICE 07/20/15 Fiscal Year 2016 Dues $2,500.00 Please make check payable to: INRCOG/Cedar Valley Coalition 229 E. Park Ave. Waterloo, IA 50703 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date S The The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 2,767.00 plus est. shipping costs of $ 0.00 to pay for or purchase Asbestos abatement for 1823 & 1827 Black Hawk Street This purchase or expenditure is being made because: Asbestos abatement of 657A houses as required by the Development Agreement with 3 Little Lambs LLC for the construction of a new pole building/office Vendor selected for this purchase: REW Services Corporation n Bids or written quotes were taken on this purchase, as follows: REW Services - $2,767 Advanced Environmental - $1,275 (due to time constraints, this vendor not chosen) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer Sanitation QX Bonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 415 08 5150 1396 (Fund - Department - Activity - Account Number) in which the budgeted amour is and the current available balance is (Project Code) $ 310,6100.00'" $ i.)5- Mir 7zf i5 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) REW Services Corporation OS 1700 E Aurora Ave, PO Box 3244* Des Moines, IA 50316• Phone: 515-289-0705 • Fax: 51,5-289-0706 E-Mail: jeff@rewiowa.com Date: June 23, 2015 Chris Western Brownfield Coordinator City of Waterloo RE: Asbestos abatement 1823 & 1827 Black Hawk St Chris: Thank you for the opportunity to provide you with a proposal for the removal of asbestos containing materials at the above referenced property and as noted in the survey done by Hawkeye Environmental dated March 23, 2015. Our proposal includes all labor, materials, equipment, and disposal necessary to perform the work according to all regulations in effect on this date. Also included are all associated costs for permits, fees, insurance, etc. Please keep in mind that there will be a 10 business day waiting period before work can commence upon acceptance of proposal. This is due to notifications that must be put in with Iowa DNR and Iowa OSHA. Quote korremoval of all ACM as noted irr Hawkeye Environment♦/report $2,767 Sincerely, Jell' Harclerode President REW Services Corporation Proposal Proposal Submitted To: Community Planning and Development Attn: Chris Western 715 Mulberry Street Waterloo, IA 50703 Project & Address: Asbestos Removal 2 residences 1823 and 1827 Black Hawk Street Waterloo, IA 50702 Phone: 319-291-4366 Date: 06/17/2015 Fax: 319-291-4262 'ENVIRONMENTAL' ii t�Y'1 Nt AM, RISA1CMLNr, 803 Ricker St. Waterloo, IA 50703 Phone: 319-287-4447 Fax: 319-287-4449 WE HEREBY PROPOSE to furnish all the materials, equipment and perform all labor for the completion of: asbestos removal done at above referenced locations as identified by report done by Hawkeye Environmental dated March 23, 2015. 1823 Black Hawk Street $925.00 1827 Black Hawk Street $350.00 *Note we can start this job until July 27th (2 days to complete) PROPOSAL INCLUDES: (1) All Disposal Fees; (2) Daily OSHA required personal & excursion air monitoring; (3) work performed in accordance with state & federal regulations. State of Iowa requires a ten (10) working day notification by the contractor prior to commencement of work. WE PROPOSE to furnish material and labor, complete in accordance with the above specifications for the sum of: One Thousand Two Hundred Seventy Five Dollars ($1,275.00) TERMS: Net 30 days AP work i5 guaranteed to be as speofied. At work to be completed in a workmanlike manner according to specified practices. Any alteration or deviation from the above specifications invodng extra costs will be executed only upon written orders and will become an extra Charge above the estimate. All agreements contingent upon stokes, accidents or delays beyond our control. Owner to carry fire, tornado, end other necessary insurance. We carry general liability insurance and our workers are fully covered by workers compensation insurance. NOTE: This proposal may be withdrawn by us if not accepted within 30 days. Respectfully Submitted, ADVANCED ENVIRONMENTAL TESTING AND ABATEMENT, INC. Michael Poe ACCEPTANCE OF PROPOSAL The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment(s) will be made as outlined above. Signature: Date: Name & Title (PRINT): CHRIS WESTERN From: Michael Poe <Michael.Poe@advancedmidwest.com> Sent: Wednesday, June 17, 2015 4:17 PM To: CHRIS WESTERN Cc: Jay Llewellyn Subject: Black Hawk Street Asbestos Proposal Attachments: Black Hawk St Asbestos Proposal.pdf Thanks Chris, Please note on the proposal we could not do this work until the week of July 27`n Thanks again and I will see you Thursday morning at the Amvets. Michael Poe Advanced Environmental Testing and Abatement, Inc. 803 Ricker Street 1 Waterloo, Iowa 50703 www.advancedmidwest.com (319) 287-4447 I Office (319) 404-2033 I Cell (319) 287-4449 I Fax City Clerk Use Only Finance Committee Approval Date $/3// City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 3.950.00 plus ext. shipping cost of $ 200.00 Replacement PLC and Operator Interface for Thickener Poly Prep unit. Department to expend to pay for or purchase This purchase or expenditure is being made because: PLC board burn out. Vendor selected for this purchase: ICS Healy -Ruff []Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: ICS Healy -Ruff is rep. for these parts. Total cost including freight $4,150.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: []Sewer: []Sanitation: Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 590-14-5?00-1571 (Fund - Department - Activity - Account Number) (Project Code) $ 59,000.00 in which budgeted amount is and the current available balance is Respectfully submitted, z4 ors thJL t4 -14 (Signature Dept. Head Or Designee) bate (Signature Finance Dept. Review) Date • ° 7 To: Re: Water (Ind WJs1t'w,±fet control solution: Instrument stems CS IN Control Systems ALY-RUFF Ins n�rvil':rn b�H ,ysicnm. &r: I S q" /��n niJr Nbi11i sIDr 1111 'r'Ivitnndh Mn John Hyman 07/21/2015 Waterloo, IA - WWTP Polymer PLC Upgrade Attached is our proposal for equipment and services to supply a replacement PLC and Operator Interface for the referenced control panel supplied under ICS project 883. Programs from project 1584, which is a later project with identical operation and I/O will be converted and used for this update. This project is based on ICSHR updating drawings, converting programs, loading programs in PLC/OIT, and testing. Equipment will be shipped to customer for installation and start-up PLC will be a MicroLogix 1400 communicating to a PanelView Plus 6 400 over serial communication. Should you have any questions or require additional information concerning this quotation please contact me at (515)-450-7652. Sincerely, Dan Origer lcs (6csia,...., 4 BILL OF MATERIALS 1. Control Panel Retrofit Components A. AB Micrologix 1400, 120 VAC, 20 DI, 12 DO B. AB 8 Point Relay Output Expansion Module C. AB 2A1/2A0 Analog Expansion Module D. PanelView Plus 6 400 Operator Interface, 120 VAC E. Serial Cable (for PLC to OIT connection) 2. Services A. Engineering B. Drafting C. Documentation D. PLC Programming E. OIT Programming F. Factory Testing G. Warranty - 1 Year H. Freight (FOB Shipping Point) Total Price for the above materials, excluding sales tax is $3,950.00 USD Acceptance of Proposal - The preceding prices, specifications, Terms and Conditions of Sale are satisfactory and hereby accepted. You are authorized to proceed. Signature Name Print/Type Official Position Date Items specifically not included in this proposal 1. Onsite installation and onsite testing. 2. Sales or use tax 3. Installation of equipment and job site labor other than as specified 4. Receiving and storage of equipment on the job site 5. Installation materials, brackets, wire, clamps, piping, junction boxes, etc., not specifically described in our material list. 6. Performance, payment or equipment bond of any kind 7. Installation of any instruments 8. Field Terminations 9. Mounting of any control panels or hardware 10. Mounting stands, brackets, channel strut or field assemblies of any kind. 11. Permits or Bonding 12. Fiber optic cable, connectors, patch panels, termination and/or testing 13. Electrical testing services ICS ICS Pn7)ro i # 7111 ;it_1.7;2 Page 2 of 4 -- 7/21/2015 9:22 PM <M ,,.,.o City Clerk Use Only Finance Committee Approval Date '/3//� City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 50.350.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Astec Re -Ply Roofing Systems with Bluesky Solutions for Headworks roof. This purchase or expenditure is being made because: Headworks roof leaking in many areas. Vendor selected for this purchase: Bluesky Solutions []Bids or written quotes were taken on this purchase, as follows Bluesky Solutions cost of $50,350.00 and Service Roofing Co. cost of $81,357.00 []Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [] General Fund: []Road Use Tax: uSewer: Sanitation: []Bonds: []Federal/other grants: []Other(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-7159 (Fund - Department - Activity - Account Number) (Project Code) $ 0.00 s 500 in which budgeted amount is and the current available balance is $ 0.00 Respectfully submitted, 241S GJ 7-ay �5 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date SCOPE OF WORK: 4• Application is according to the ASTECApplication Specifications for your specific project. We are Experts in Fluid Applied Membranes and we will provide you with the best possible Service and Value. Thank you for considering us for this project. If you have any questions or comments, please call. We look forward to hearing from you. Project 1: 10,600 square foot ballasted roofs to receive the Astec Re -Ply System All applications according to detailed ICC specifications Process includes: •3 Remove ballast and existing EPDM • Fasten board stock to the metal decking ❖ Install 1.5 inches of BASF 2.8 density foam • Astec® Waterproof #9 membrane coating at a rate of 1 gallon per square ❖ Astec® 2000 Finish will be applied 2 gallons per square to the entire roof applied I oats INVESTMENT $50,350.00 Project 2: Repair damaged foam on digesters and coat both with the Astec Re -Ply Roofing System • Repairs to foam ❖ Astec Re -Ply System over 2 Digesters $3,050.00 $21,900.00 INVESTMENT $24,950.00 TERMS: • 50 % of contract due upon delivery of Astec materials • Balance upon completion • Payments to he made to ICC Astec 27 Link Drive Binghamton NY 13904 ACCEPTANCE OF PROPOSAL. • The entire Proposal -Contract is acceptable as written above including all attachments, stated prices, specifications, clarifications, and conditions. • Owner agrees to furnish adequate water supply and pressure for pressure washing process, provide 110-volt electrical power to within 100' if needed and provide a safe, dry inside area for storage of materials. Restroom access will be required as well as a proper disposal location for possible roof materials. •3 Signature of both parties below and/or issuance of a Company Purchase Order for the Contract Amount acknowledging the above contract payment schedule shall signify final authorization for work on the project to commence in accordance with the terms of this Proposal -Contract. ❖ Cost of permits and processing of permits if required, is not included in this proposal. QUALITY SYSTEM REGISTERED TO I50 9001:2000 "I Approvals MIAMIDE MIN SBlc 1 1 e 11 v 1 1 1 1 1 1 1 1 1 1 1 Astec® applicators to remo%e all excess material, empty containers, equipment and other tools from the jobsite upon completion of project Insulating Coatings Corporation is the manufacturer and warrantor of the Astec® Re -Ply System but does not act as the contractor in any capacity Pricing on this proposal is firm for 30 days from the date of presentation Agreed and Entered into This Day of Representatives for the Parties to This Proposal -Contract, Being: Gene Monk, Principal 2015, By the Duly Authorized Building Owner / Representative Name and Title Blue Sky Solutions Signature Building Owner / Representative Signature ASTEC® Re -Ply Roofing Systems and ASTEC® Fluid -applied Membrane Systems are manufactured for the sustainable restoration of roofs and other industrial surfaces. ASTEC® membrane products and systems provide seamless waterproof and weather -tight barriers, as well as offering high reflectivity and dissipation of heat, all while reducing UV light degradation. ASTEC® Membrane Systems can offer advantages to any substrate and can lead to maintenance and energy cost reductions. ASTECrceramic, roofing, wall, and industrial systems test beyond typical standards for longevity, wind resistance, durability, pliability, abrasion resistance; salt, chemical, and corrosives resistance. ASTEC® Systems are completely green, sustainable, and energy efficient while reducing thermal shock damage, the high cost of energy for temperature control, and the expense of conventional re -roofing or replacement. The Astec® Re -Ply Roofing System does not address moisture issues resulting from condensation. Proper ventilation and sufficient insulation are required to prevent and/or control issues of condensation. The purpose of the Astec® Re -Ply Roofing System is to eliminate leaks originating at the roof and as such all seams and fasteners will be tightly sealed. If airflow, and consequently Teaks are originating at the same area the area must be sealed in order to eliminate the leaks. I.C.C. is the Manufacturer of the ASTEC"U Multi -Layer Re -Ply Roof Membrane System, ICC-ASTEC® does not perform as the Contractor for the project. This proposal does not include unforeseen conditions, which may arise during the performance of the project. ICC-ASTEC" is the Warrantor of the Re -Ply Roof System and as such may perform periodic Quality Assurance Inspections during the course of the Membrane Production Process. OGALRY SYSTEM REGISTERED TO ISO 90012000 NATIONAL ROOFISC ASSOCIATION Approvals MIAMIDADE S "1?XPI�RI1N(MAI'I'I RS" ERVICE .00FIING CO. Since 1936 July 13, 2015 Mr. Brian Rath Waterloo Waste Water Treatment Facility 3505 Easton Ave. Waterloo, Iowa 50702 - ri: rraa ,Snrrl't PO lrr,v 818 !J 1I rloo, low,1 i07(14 31 rt? ti-l. 7728 ff'CIts 1/e. N'4'N'.Seri It 'OM1/t11.''.i t'( Re: - Head works building reroof (does not include newer sections, see attached drawing for locations) Mr. Rath, The following is our specifications for the Head works building (approximately 9700 square feet). 1. Purchase a budding permit from the city of Waterloo. 2. Move the existing ballast rock and save to reuse Remove the edge metal and properly dispose of. 3. Make any necessary repairs to the deck on a time and material basis as an extra above the contract price. 4. Over the existing roof install a 1.5" isocyanurate insulation. 5. Install a 60-mil EPDM ballasted roof system reusing the existing ballast. Walkway pads/pavers are included. 6. Properly flash all penetrations in a watertight manner per manufacturer specifications. 7. Install new Color -Clad perimeter edge metal and flash into the roof system per manufacturer details. 8. Issue a Midwest Roofing Contractor Association two year warranty upon completion. 9. Issue a 20 year manufacturer warranty upon completion. Price for the above outlined work, $81,357.00 (Eighty one thousand, three hundred fifty seven dollars and no 00/100). The above estimate is just a recommendation, other roof options could be given if you would like. Other options could include but are not limited to complete tear off or adding more insulation. This price does not include any HVAC or plumbing work if needed and any cost associated with them would be the responsibility of the building owner. If you need further information or have any questions please contact me at 232-4535 or e-mail me Respectfully, Cary Crraaig Service Roofing Company. MEMBERS OF: National Roofing Contractors Association Midwest Roofing Contractors Association Iowa Roofing Contractors Association (Certified Contractor) CERTIFIED ROOFING CONTRACTOR superpages.com we know around here S'efJ;av- 1 �inq http://mapserver.superpages.com/mapbasedsearch/printMap.jsp?SRC= 7/8/2015 Budget Amendment Descriptions for 8/3/2015 Finance Committee Meeting Agenda: 1. Approve the budget amendment to use contingency funds to office equipment maintenance in the amount of $2,700 as submitted by Traffic Operations. 2. Approve the project budget for the Byrnes Tennis Center Signage and Sidewalks project funded with a hotel/motel tax grant in the amount of $7,155 as submitted by Leisure Services. 3. Approve the project budget for the SportsPlex Marketing FYE2016 project funded with a council discretionary hotel/motel tax grant in the amount of $10,000 as submitted by Leisure Services. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance/Committee aroroval required? YES / NO �L — If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2016 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 283 13 5452 1710 CLAIM, & CO 2,700.00 283 13 5452 1376 OFF. EQ. MAINT. 2,700.00 TOTAL This amendment is being requested because: To cover anticipated equipment maintenance & repairs. $2,700.00 TOTAL $2,700.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) A311 Date (Signature Finance Dept. Review) AV'1.5-- Datee Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment 06-15-15.xIs (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Byrnes Tennis Center Signage & Sidewalks City Contract No. Project Manager Project Budget Total Travis Nichols $ 7,155.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x j CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Name No x Source of Funding Yes X No Hotel Motel Funds NA 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Cb tm Li-( (,tw Wecl c cfcb To be assigned by the Finance Dept. Project No. Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. meta °to Done None ❑x ❑ Yes No ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x ❑ El ❑ ❑x ❑ ❑x 6. Include a brief description of the project in the space below: (REQUIRED) this project will include placing updated signage throughout the Byrnes Tennis Center as well as making walking path connections within the facility. Page 2 must be attached and signed. K:\shared goodies\forms\proj budget tennis signage\Page 1 All Projects (Mar 2010) • CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Byrnes Tennis Center Signage & Sidewalks Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 City Clerk Use Only Finance Committee Approval Date To be assigned by the Finance Dept. (Each column should only include amounts by fund) Fund: _010 Fund: Fund: REVENUES: 010-37-4105 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel/Motel l Fund: Total 7,155.00 7,155.00 TOTALS $ 7,155.00 $ EXPENDITURES: 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 1390 Contractual Services 2176 Tennis Center Improvement $ - $ $ 7,155.00 7,155.00 7,155.00 TOTALS $ 7,155.00 $ - $ $ - $ 7,155.00 (Signature Dept. Head) Date 1)- it�7 (Signature Dept. Review) Date K:\shared goodies\forms\proj budget tennis signage\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name SportsPlex Marketing FY2016 City Contract No. Project Manager Project Budget Total Mark Gallagher $ 10,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name C. City Match No x Source of Funding N/A D. Other Entities Yes Name No Hotel Motel Grant Discretionary To be assigned by the Finance Dept. Project No. ,lI 7rtft Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) r a - d 7,21)-R 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 100.00% Done None ▪ El Yes No ❑ ❑x ❑ ❑ ❑ ❑ ❑ ❑x ❑ 0 ❑ ❑x ❑ ❑x 6. Include a brief description of the project in the space below: (REQUIRED) This project will allow for a comprehensive marketing plan for the Cedar Valley SportsPlex. The focus will be on driving membership numbers. Page 2 must be attached and signed. K:\shared goodieslforms\plex hm disc project budget\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) SportsPlex Marketing FY2016 Department No. project will be budgeted under 37 Leisure Services Activity No. project will be budgeted under 4105 City Clerk Use Only Finance Committee Approval Date To be assigned by the Finance Dept. Project No ny1" Subproject No. Lkf (Each column should only include amounts by fund) Fund: _010_ Fund: Fund: Fund: REVENUES: 010-37-4105 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel/Motel Discretionary EXPENDITURES: 10, 000.00 Iota 10, 000.00 TOTALS $ 10,000.00 $ - $ $ $ 10,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 1351 Advertising 10,000.00 10,000.00 TOTALS $ 10,000.00 (Signature Dept. Head) Date $ - $ $ - $ 10,000.00 (Signature Finance Dept. Review) Date K:\shared goodies\forms\plex hm disc project budget\Page 2 (Constr Proj) (Mar 2010)