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Home My WebLink About07/20/2015FINANCE COMMITTEE July 20, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Ca11: Approval of Agenda Approval of Minutes of July 13, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Sgt. Farmer, Sgt. Bose and Ofcr. Bovy Class/Meeting: Travel for the selection and purchase of a new canine. Destination: Denver, Indiana Dates: August 10-12, Amount not to exceed: $1,084.00 2015 2. Jacob Frederick, Fitness Specialist Class/Meeting: Midwest Mania Destination: Rosemont, IL Dates: September 24-27, Amount not to exceed: $1,010.00 2015 3. Eric Thorson, City Engineer Class/Meeting: 2015 APWA Iowa Chapter Fall Conference Destination: Marion, IA Dates: August 19-21, Amount not to exceed: $317.00 2015 4. Lt. Luck and Lt. Ferguson Class/Meeting: Fire Investigation Seminar Destination: Davenport, IA Dates: September 15-18, Amount not to exceed: $1,162.00 2015 5. Pre -Authorizations to Expend over $1,000.00 Central Garage Amount and Estimated S/H: $2,100.00 + $250 S/H Page 1 of 166 Expenditure: Cylinders (2) - Track Hoe. Housing Authority Amount and Estimated S/H: $500.00 Expenditure: Cost for refreshments for the FY I6 Resident Meetings (Per HUD Regulations) to be held at the Ridgeway Towers, dates TBA. Leisure Services Amount and Estimated S/H: $2,606.10 + $100 S/H Expenditure: Six (6) picnic tables for new Upper Gates Shelter. Leisure Services Amount and Estimated S/H: $1,836.20 Expenditure: A touchless cleaning system for more efficient restroom and locker room cleaning at the SportsPlex and at the Public Pools. Leisure Services Amount and Estimated S/H: $3,850.00 Expenditure: Upgrading our scoreboard controllers. Leisure Services Amount and Estimated S/H: $5,800.00 Expenditure: Services from Midwest Athletic Fields for the conversion of Hellman Field from a baseball only field to a combination baseball / softball. Police Amount and Estimated S/H: $5,085.00 Expenditure: Fifteen (15) L-Tron drivers license barcode image scanners. Police Amount and Estimated S/H: $5,895.00 Expenditure: Nine (9) docking stations and power adapters for computers in the squad cars. Police Amount and Estimated S/H: $2,404.31 Expenditure: (181) 4x8 sheets of plywood cut down to 2x8 widths for shelves in the property/evidence building. BILLS PAYMENT 6. July 20, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 166 Sent over 071615 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY,2,-1(• BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST STAFF ONLY 61/LJ/ 0 /3 1 0--- NAME(S) AND POSITION(S): Troy Luck, Lieutenant Chris Ferguson, Lieutenant DATE: July 16, 2015 NAME OF CLASS / MEETING: Fire Investigation Seminar DESTINATION: Davenport, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 15, 2015 RETURN DATE: September 18, 2015 DATE(S) OF MEETING: September 15-18, 2015 PURPOSE OF TRAVEL: Attend Fire Investigation Seminar and Annual Meeting. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, IA ESTIMATE OF COST: $400.00 LODGING $40 x 2 MEALS $250/$350 REGISTRATION $50.00 MILEAGE/FUEL 4daysx$8 TOTAL FOR ALL: $ $1,162.00 TAXI PARKING AIRFARE MISC/TOLLS Registration for Lt. Ferguson will go down to $250.00 if I can get his membership before the trip. BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ $747.34 PER PERSON I BELIEVE THIS TRIP SERyESS--A-e,,UBLIC PURPOSE AND IS NECESSARY ANBENEFICIAL TO THE-, CITY OF WQr, ERLoo-\ DEPARTMENT HEAD 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE IOWA CHAPTER INTERNATIONAL ASSOCIATION OF ARSON INVESTIGATORS, INCORPORATED Fire inveMigation nar and Radisson Quad City Plaza Davenport, IA See what's in store for this year! Radisson Quad City Plaza 111 E 2nd Street Davenport, IA 52801 Make your own rise ary fion Phone: (563) 322-2200 (Single - $109 + tax) Hotel parking i.00 per daw or parking will be available in the city parking garage at no cost. The city will provide p i Sses to seminar registrants, which must be picked up at the seminar registration desk. Room block will be held until August 16, 2015 Registration for Iowa Chapter members is $250 prior to August, 25, 2014. This includes noon meals, BBQ ticket and one banquet ticket. After August 25, 2014 the price is $275. One -day registration is $100, does not include banquet, BBQ or membership. Extra banquet tickets may be purchased for $35 each. Registration for non -Iowa Chapter members is $350 prior to August 25, 2014, after August 25, 2014 the price is $375. Registration can also be completed online at www.iowaiaaichapter.orq The seminar registration does not include membership Iowa Chapter membership is $30. Send registration form to: Iowa Chapter IAAI INC. PO Box 65101 West Des Moines, IA 50265 ALL SEMINAR ATTENDEES ARE REQUIRED TO WEAR THEIR NAME TAGS AT ALL SEMINAR ACTIVITIES. The Chapter has the following positions open for elections: President, First Vice President, Second Vice President, Director of Detection, Director at Large, West Name: Address: SSGa St.t.ch r — / Employer: W a)-ci % (i rt Telephone: Home Number 3/9- `V/S = 375-3 E-mail: -.ro y. 1 u J (� rfQe . - Qrg Seminar Registration $250: G% /4o, 14 5i74d Work Number - .2 f'/ — 6D IAAI Member? [Al Yes n No Iowa 2015 Iowa IAAI Conference September 15-18, 2015 TUESDAY SEPTEMBER 15 2015 1:00 p.m. 3:00 p.m. 5:00 — 7:00 p.m. 6:00 — 8:00 p.m. Board Meeting Registration/Display Room Set-up Early Registration The National Insurance Crime Bureau with Brandon Ruediger and Kristie Dwyer DIVES' sT NIBS 7:00 — 8:00 a.m. 8:00 — 9:00 a.m. Registration Opening Ceremonies President John Grier Nominating Committee Report 9:00 a.m. — 12:00 p.m. Social Media and Technology in Investigations: A Case Study with Jim Morris, Will Ripley and Kim Shepherd 12:00 — 1:00 p.m. Lunch (Provided) 1:00 — 2:00 p.m. Building the Fire/Prosecutor Relationship with Mike Walton and Mike Hayman 2:00 — 4:00 PM The Collaborative Investigation: The Relationship between Public and Private Investigators with John Knapp & Steve Chasteen 4:00 — 5:00 PM Putting it all together: Working as a team. A panel discussion with Morris, Ripley, Shepherd, Walton, Hayman, Knapp and Chasteen Sectional Meetings Cash Bar & Barbeque 5:00 — 6:00 p.m. 6:30 p.m. 8:00 — 10:00 a.m. Vehicle Fires Part I with Trace Lawless 10:15 — 11:00 a.m. The Importance of Photography with Paul Hartman and Bart Howard 11:00 —11:45 a.m. Annual Meeting 12:00 BUS LEAVES AT NOON for the Training Center 12:30 — 2:30 p.m. Vehicle Fires Part II with Trace Lawless 2:30 p.m. — 3:00 p.m. BUS RETURNS TO HOTEL 3:00 — 3:30 p.m. Follow-up with Photography with Paul Hartman and Bart Howard 3:30 — 5:00 p.m. Using the 3-D Imager with Kris Mayer 6:00 — 6:30 p.m. Social Hour (Cash Bar) 6:30 p.m. Banquet 8:30 a.m. — 12:00 p.m. Methamphetamine Labs: Awareness and Hazards with Sgt Kevin Smull and Special Agent Matt Alters Seminar Test 12:00 p.m. SEMINAR TOPICS AND SPEAKERS TUESDAY, SEPTEMBER 15, 2015 NATIONAL INSURANCE CRIME BUREAU Brandon Ruediger and Kristie Dwyer will present an overview of the National Insurance Crime Bureau, the resources available and how they collaborate with the insurance industry and law enforcement agencies to assist with investigations and prosecution. Brandon Ruediger spent 10 years in law enforcement in the State of Missouri prior to moving to Nebraska. During his law enforcement career, he served in a variety of areas. These included property crime investigations, various money fraud investigations, consumer and unfair business practice investigations, Medicaid fraud investigations and other special investigations. During his career he has been assigned to the Investigations Unit at the University of Missouri — Columbia Police Department, the Assistant Director of Investigations for the Missouri Board of Law Examiners, and an Investigator for the Missouri Attorney General's Office. Brandon currently serves as a Special Agent for the National Insurance Crime Bureau. He is based out of Omaha, Nebraska and operates a multi -disciplined agent assignment; covering the states of Iowa, Nebraska and South Dakota. Kristie Dwyer began her career with the NICB in 1991 and is currently a Field Information Analyst. Her territory covers Illinois, Iowa, North Dakota, South Dakota, Kansas, Nebraska, Missouri, Wisconsin and Minnesota. As a Field Information Analyst, she manages information within her assigned area to identify fraudulent schemes through the analysis process. In addition, she has experience in the insurance industry which has given her a solid background to assist her in her duties. She currently serves on the Board of the Illinois IASIU and is the Treasure for the Illinois Board of NSPII. She earned her B.A. from Lewis University, Romeoville, IL. WEDNESDAY, SEPTEMBER 16, 2015 — Morning SOCIAL MEDIA AND TECHNOLOGY IN INVESTIGATIONS: A CASE STUDY Determining whether a fire is intentionally set is step one; step two is proving who set it. Modern technology can serve to aid a fire investigator in determining the who, why and how of an arson. Lt. Jim Morris and the Davenport Fire Department investigated a fire that occurred on February 5, 2011 in a large, multiple -residence structure. Investigators determined very quickly the fire was an intentionally set fire. In addition, the investigation uncovered multiple pieces of evidence that indicated one individual was responsible for the fire. Through the use of cell phone records, computer forensics and information obtained through subpoena, the prosecutors in this case, Will Ripley and Kim Shepherd, were able to prove the fire was intentionally set and to ultimately obtain a conviction. Lt. Jim Morris has been employed for 19 years with the Davenport Fire Department. He works as a fire investigator and is currently the Lt. Fire Marshal. He attended the Iowa Law Enforcement Academy in 2008 and has attended multiple courses for fire investigations, and post -blast investigation. He has been a member of Iowa Chapter of IAA] since 2007. He is a State of Iowa Certified Paramedic and tactical medic with the Davenport Police Emergency Services Team. Will Ripley is an Assistant County Attorney with the Scott County Attorney's Office in Davenport, Iowa. He is a graduate of The University of Illinois — Chicago and The University of Iowa College of Law. He has been a prosecutor since 2009. He has prosecuted a wide range of felony criminal offenses including arson. Prior to joining the Scott County Attorney's Office, he practiced civil law in Rock Island, Illinois for 4 years. That practice included civil actions involving fire losses. He was a member of the Scott County Bar Association Executive Council from 2010 to 2015. Kim Shepherd is an Assistant County Attorney with the Scott County Attorney's Office in Davenport, Iowa. She is a graduate of Iowa State University and the University of Iowa, College of Law. She has been a prosecutor since 2004. She began prosecuting arson cases in 2009 and has attended over twenty hours of specialized training in the area of arson prosecution through the National District Attorneys' Association. She is an instructor on the topic of "Criminal Law Aspects of Arson Cases" at the State Fire Marshal's annual two week fire investigation school, where she has taught for the past five years. She is currently serving as the Director of Prosecution for the Iowa Chapter of the International Association of Arson Investigators. Wednesday, SEPTEMBER 16, 2015 — Afternoon BUILDING THE FIRE/PROSECUTOR RELATIONSHIP County Attorney Mike Walton and Fire Marshal Mike Hayman have been working together for nearly twenty years, investigating and prosecuting fires. This program will discuss the importance of building a relationship between the Fire Department and the County Attorney's Office, keeping the lines of communication open throughout an investigation and the necessity of preparing as a witness in arson cases. The speakers will present the highs and lows from some of the many cases they have investigated and prosecuted. Mike Walton has been Scott County Attorney since 2007. He has been with the Scott County Attorney's office for twenty-six years prosecuting all levels of cases. He has taught law courses at St. Ambrose University and annually teaches Legal Aspects of Arson for the State Fire Marshal. He is currently Secretary/Treasurer of the Iowa County Attorney Association and a Fellow of the Iowa Academy of Trial Lawyers. He graduated from Winona State University and Hemline University School of Law. He was born and raised in Davenport where he currently resides with his wife Gail. They have three children. Chief Mike Hayman is employed by the Davenport Fire Department as the Fire Marshal. He has been with the fire department for thirty years. He is also an investigator and sworn police officer who has been investigating arson cases for nearly twenty years. THE COLLABORATIVE INVESTIGATION: THE RELATIONSHIP BETWEEN PUBLIC AND PRIVATE INVESTIGATORS Fire investigation is a complex process with the goal of being able to determine the origin, cause, and development of a fire or explosion event. This presentation will help explain the similarities and differences in the public and private investigator's mission and their methods of being able to obtain information from those involved. We will discuss the tools that are available to gain more information than ever before and how to share the information in an appropriate and legal manner. John Knapp, CFI, CFEI, CVFI has been a member of the fire service for 25 years. After starting in the fire service as a volunteer he currently holds the title of Assistant Fire Chief and Fire Marshal with a career fire department in Illinois. While working as a firefighter he has also worked in the private sector as a fire investigator for over 20 years. He has an Associate's Degree in Fire Science and a Bachelor's Degree in Fire Service Administration. Additionally he is an IAAI Certified Fire Investigator, a Certified Fire and Explosion Investigator and Instructor through NAFI, and a Certified Fire and Arson Investigator through the Illinois Office of the State Fire Marshal. Mr. Knapp is also a member of NFPA, IAAI, NAFI, and IAFC. He has personally investigated over 2000 fires and oversees the investigative work of 14 other investigators in the public and private sector and in both and criminal and civil fire investigations. Mr. Knapp has participated in many criminal cases and testified in both State and Federal court. Steve Chasteen, AlFireE, CFI, CFEI has been a member of the fire service for over 40 years. After starting in the fire service as a volunteer he held the position of Lieutenant with a career fire department in Illinois for over 27 years. Mr. Chasteen is employed as a private fire investigator serving the insurance industry for over 32 years. He has personally investigated over 3000 fire scenes and has testified in both State and Federal court. Mr. Chasteen is a Field Staff Instructor with the Illinois Fire Service Institute and a national instructor with the Public Agency Training Council in Indianapolis, Indiana. He also routinely trains members of the United States military and prosecutors from various branches. Mr. Chasteen regularly consults with various local and state fire officials as well as law enforcement agencies around the country to provide assistance in fire investigation and fire scene analysis. THURSDAY, SEPTEMBER 17, 2015 — Morning VEHICLE FIRES PART I 1 Trace Lawless began his career in the public sector in 1980. He now has more than 34 years of experience in the fields of fire service, law enforcement, and fire and explosion investigations. Trace is a graduate of the National Fire Academy, as well as the Federal Law Enforcement Training Center, in the areas of fire origin and cause determination and investigations. Additionally, he has attended fire investigation courses around the United States, including Federal agencies, in the following areas: origin and cause investigation, evidence collection and preservation, explosive devices, post - blast investigations, motor vehicle fire investigation, ATF accelerant detection canine and courtroom testimony. Trace is a Certified Fire Investigator with the International Association of Arson Investigators, a Certified Fire and Explosion Investigator and Certified Vehicle Fire Investigator with the National Association of Fire Investigators. THE IMPORTANCE OF PHOTOGRAPHY IN INVESTIGATIONS PART I Paul Hartman and Bart Howard are employed as District Chiefs with the Davenport Fire Department. Both have extensive background, training and experience in fire suppression and cause and origin investigations. They will discuss the importance of taking multiple photographs throughout the fire investigation process and the use of photographs and trial during investigator testimony. THURSDAY, SEPTEMBER 17, 2015 — Afternoon USING A 3-D IMAGER Forensic uses of laser scanning to measure and document incident scenes. Presentation will look at methods used previously and new technology and methods with laser scanners as well as the Pros and Cons of the technology and the processes involved with the system, software, and how the information is being used in courts for prosecution. Examples of live cases will be presented as well. Kris Mayer has worked in law enforcement, Davenport Police Department, for almost 15 years with much of his career involved in the forensic/crime scene side and crash reconstruction with certifications in both areas. He has provided testimony in state criminal, civil, and federal courts as an expert witness in areas of crime scene reconstruction and crash scene reconstruction. He has instructed around the country in documentation of crime and crash scenes using various "CAD" based software programs, total station systems, and laser scanners. Education: Graduate of Western Illinois University, Variety of Forensic/Evidence training (to include Fire/Arson scene documentation) through the Federal Bureau of Investigation, Quantico Va., Trained through the Crash Reconstruction Level with specialty emphasis on motorcycle, pedestrian, and bicycle crash reconstruction. FRIDAY, SEPTEMBER 18, 2015 METHAMPHETAMINE LABS: AWARENESS AND HAZARDS "Clandestine methamphetamine laboratories have been significant public safety threat in Iowa and around the country since the late 1980s. Domestic methamphetamine production has fluctuated over the years, and manufacturing methods of the drug have also changed over time. The current trend with domestic methamphetamine manufacturing is the utilization of the "One Pot" or "Shake and Bake" method of producing the highly addictive drug. This relatively new method adds additional safety hazards to the manufacturers, the public, and the public safety personnel who respond and investigate these activities. The speakers will cover current trends in methamphetamine manufacturing, the specific hazards and dangers posed to public safety personnel who come into contact with clandestine methamphetamine laboratories, how to minimize those dangers, and what to look for at the scene of a fire or fire investigation that may assist investigators in determining whether a fire may have been caused by methamphetamine manufacturing." Lieutenant Kevin Smull is a highly respected and successful law enforcement professional with more than 21 years of police experience in patrol, drug interdiction, vice, narcotic trafficking and enforcement, electronic surveillance, search and seizure, and covert operations. Successful and consistent record of investigations, arrests and convictions. Knowledgeable in the preparation and delivery of testimony and reports of complex investigations. Assists State/Federal Attorney's in reviewing information and evidence for trials and is frequently requested to testify as an expert witness. Just promoted to lieutenant and recently served as the Sergeant/Supervisor of the Tactical Operations Bureau. Special Agent Matthew Alters is with the Iowa Department of Public Safety, is a respected and a successful law enforcement professional with more than 14 years of police experience, 10 years with the Division of Narcotics Enforcement. Special Agent Alters specializes in drug investigations, including narcotic trafficking and enforcement, undercover operations, confidential informant operations, methamphetamine laboratory investigations and processing, highway interdiction, search and seizure, controlled deliveries, electronic surveillance, historical and conspiracy investigations, and cellular phone technology. Consistent record of investigations, arrests and convictions, in both state and federal court in Iowa and Illinois. Special Agent Alters is currently assigned as a Task Force Officer with the Drug Enforcement Administration within the Quad Cities Post of Duty, and has been so deputized since 2007. John Grier — President Becky Nelson — 1st Vice President Zack Spykerman — 2nd Vice President Paul O'Connell — s Secretary/Treasurer Kimberly Shepherd Jeff Hutcheson Jeff Haler Kurt Blackburn Greg Siembieda Terry Smith Todd Hartzler, Chapter Chaplain The opinions expressed by the Speakers are not necessarily those of the International Association of Arson investigators or the Iowa Chapter of the IAAI. 7/12/2015 Search Results Y VJ�(3tiv .' Abu t R-:dissun Book a Hotel See ^i: r cle' Deal, :.. / .'J i �-_=�:-ts CAM Car1.3, Cub Cart;on `Jst Modify Searcl; *Hotel: Radisson Quad City Plaza Check -in: 15 Sep 2015 Check-out: 18 Sep 2015 Rooms: 1_..._v lj Show Room Promotional Code: IC IAAI >ear;h Again More Search Options Sort Pesuila. ®} Available Rates Room Tana .- i�@sUi'r: Select Currency' [Select New Currency Radisson Quad City Plaza 111 East Second Street, Davenport, IA 52801 I +1 563 322-2200 FULL SERVICE ATRIUM HOTEL -DOWNTOWN NEAR CONVENTION CENTER LOWEST AVERAGE IOWA CHAPTER IAAI FROM: $109.00 USD Book Now Rate Details Rates for. Tue Sep 15 2015 - Fri Sep 18. 2015 V) 0 00a ! TripAdvisor Rating 338 Reviews VIEW COMPLETE LIST OF RATES BELOW IOWA CHAPTER IAAI Average Nightly Rate starting from $109.00 usD Iowa Chapter IAAI-King or Double Iowa Chapter IAAI-Riverview with sofabed $109.00 USD * Rate Details $109.00 USD * Rate Details Book Now Book Now I III • Average Nightly Rate - Additional taxes and surcharges may apply. Total estimated cost is only available in hotel currency. This website uses cookies to enable all functionality for best performance during your visit Should you wish to decline the use of persistent cookies, kindly adjust your computer accordingly. If you continue browsing the site, you are giving implied consent to the use of cookies on this website. For details, view our Privacy Policy and Ad and Cookie Policy. Close Available Bed Types 1 King (2) 2 Double (1) nly. Currency rates utilized in each conversion example rely on several different public dent investigation or verification and should be used only as examples. Carlson Hotels does f the rate or conversion examples, and actual rates may vary at any time and from time to htfp://www.radisson.corn!reservation/rateSearch.do;jsessi onid=QQOVVv5DH21 LPQhJV6nyhtiN sCvtg8gfn8Xch6RgCV9PLLnp2vVk1!8404,'i4612?rateSearchFor... 1/2 7/12/2015 Review Your Reservation Siyn In Home About Radi s:n Book a Hotel :+nal.,. oy l'A-)n Hotel ! o Moe s & Event, Ca I .., Room Options Searci: Resu!!s Radisson Quad City Plaza 111 East Second Street, Davenport, IA 52801 l +1 563 322-2200 FULL SERVICE ATRIUM HOTEL -DOWNTOWN NEAR CONVENTION CENTER Select Currency"" US DOLLAR Check -in: Sep 15, 2015, 3:00 PM Check-out: Sep 18, 2015,12:00 PM 1 Room, 1 Adult, 0 Children Your Search Davenport, IA, United State 1 Sep 15, 2015— Sep 18, 20151 1 Doom 1 1 Adult, 0 Childrerj Iowa Chapter IAAI-King or Double Average Nightly Rate' $109.00 USD per night Rate Details Additional taxes and surcharges may apply. Total estimated cost is only avalable in the currency applicable to the hotel. Hotel Alerts "NON REFUNDABLE CHARGE OF 250 USD FOR SMOKING IN A NON SMOKING ROOM** Please selecta room type Room Cost Tue Sep 15, 2015 Wed Sep 16, 2015 Thu Sep 17, 2015 $109.00 USD $109.00 USD $109.00 USD Subtotal $327.00 USD Estimated Taxes $3924 USD Estimated Additional Fees $0.00 USD Total ESTIMATED COST 1 have an E-Cert This website uses cookies to enable all functionality for best performance during your visit Should you wish to decline the use of persistent cookies, kindly adjust your computer accordingly. If you continue browsing the site, you are giving implied consent to the use of cookies on this website. For details, view our Privacy Policy and Ad and Cookie Policy. Close Siam In & Continue Continue nsUImr co - nu aUrMdT9' o way d.. .. - ated cost is only available in hotel currency. " Currency conversion is for comparison only. Currency rates utilized in each conversion example rely on several different public sources from other parties without independent investigation or verification and should be used only as examples. Carlson Hotels does not and cannot verify the accuracy of any of the rate or conversion examples, and actual rates may vary at any time and from time to time. dtps:Uwww.radisson.com/reservation/secure/rateReview.do?rateSearchForm.checkinDete=09%2F 15%2F2015&rateSearchForm.checkoutDate=D9%2F 18%2... 1/2 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1160-1528 FY _2016_ BUDGETED 11PROPDK9 '; l �v?` EXPENDED YTD THIS REQUEST < LEFT AFTER THIS REQUEST .>C%', 7'1 BATE 3IG% Original - Clerk/Finance Cop - Department NAME(S) AND POSITION(S): Sergeant Gus Farmer, Sergeant Steve Bose, and Officer Al Bovy DATE: July 13,2015 NAME OF CLASS / MEETING: Travel for the Selection and purchase of a new Canine DEPARTURE DATE: August 10, 2015 DESTINATION: Denver, Indiana DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: August 10-12,2015 Return Date: August 12, 2015 PURPOSE OF TRAVEL: Captain Krogh is requesting authorization to send Sergeant Gus Farmer, Sergeant Steve Bose, and Officer Al Bovy to Vohne Liche Kennels in Denver, Indiana on August 10-12, 2015, for the purpose of testing and picking out a new Police Canine. The Officer will travel to the kennel in Indiana where they will test with several different dogs for the purpose of selecting a new Canine for the Waterloo Police Department. One K9 Officer will be handling the dogs during this testing process while the other Officers evaluate the dogs so that we ensure that we choose the best dog. A city vehicle will be needed for travel to the training facility. The cost of this travel will be paid out of the K9 fund. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $500.00 LODGING TAXI $384.00 MEALS PARKING $00.00 REGISTRATION AIRFARE $200.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 1084.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 361.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO t z� _ --C% t 5 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED %` 'i-`�✓ /T'Gj BUDGETED G' Z> ` , EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance %L' l Wiz^ 7 / 6 -/ J Copy - Department NAME(S) AND POSITION(S): Jacob Frederick, Fitness Specialist DATE: 7/15✓2015 NAME OF CLASS / MEETING: Midwest Mania DESTINATION: Rosemont, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 24th RETURN DATE: September 27th DATE(S) OF MEETING: September 24"',25th,26T, 27th PURPOSE OF TRAVEL/TRAINING: Midwest Mania is one of the biggest conference in the area for training, class demonstration and ways to increase memberships. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 360 100 520 30 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 9, 010 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4180-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD .- I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED 2,i:rc: Ci 7 7 T30 i346> FY ; C;IC: BUDGETED L% " EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST % s=' 3/1 DATE ,.y -- 7 t5" lt" Original- Clerk/Finance Co. - De•artment NAME(S) AND POSITION(S): Eric Thorson, City Engineer DATE: July 15, 2015 NAME OF CLASS / MEETING: 2015 APWA Iowa Chapter Fall Conference DESTINATION: Marion, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 20, 2015 RETURN DATE: August 21, 2015 DATE(S) OF MEETING: August 19-21, 2015 PURPOSE OF TRAVEL/TRAINING: To attend American Public Works Association 2015 Iowa Chapter Fall Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $107.00 LODGING TAXI 35.00 MEALS PARKING 175.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 317.00 BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 317.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR July 15, 2015 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 2015 APWA Fall Conference - Confirmation Online Registration by Cvent Page 1 of 1 2015 APWA Fall Conference General Options Name: Eric Thorson Email: eric.thorson @waterloo-ia.o rg Title: City Engineer Address: 715 Mulberry St Waterloo, Iowa 50703-5714 Confirmation Number: H2NG5MSLXL3 (needed to modify your registration) Event Title: 2015 APWA Fall Conference Location: Longbranch Hotel and Conference Center 90 Twixt Town Rd. NE Cedar Rapids, Iowa 52402 USA Phone: 319-377-6386 Date: 08/19/2015 Time: 1:00 PM Current Registration Details Eric Thorson Agenda Items Registration Item APWA Fall Conference including Welcome Reception & Awards Banquet Order Summaries Cost $175.00 Order Date 07/14/2015 2:53 PM CT Total: Payment Details Type offine order Invoice # FC15-072015-0090-0091 Amt Ordered $175.00 $175.00 Amt Paid Amt Due $0.00 $175.00 $0.00 $175.00 https://www. cvent. com/Events/Registrations/MyRegistration. aspx?i=23 917bf6-07d9-47a4... 7/14/2015 2015 APWA Iowa Chapter Fall Conference Longbranch Hotel and Conference Center Marion, IA August 19-21, 2015 1:00 PM Golf Outing - Shotgun Start Hunters Ridge Golf Course (2901 Hunters Ridge Rd) 6:00 PM Welcome Reception, Dinner, and Golf Awards Hunters Ridge Lodge (2901 Hunters Ridge Rd) 7:30 AM Executive Board Meeting (Showboat Room) 7:30 AM Registration and Breakfast (Grand Ballroom) 9:00 AM Welcome (Grand Ballroom) Dan Whitlow, Iowa Chapter President 9:15 AM Economic Development in Marion, Central Corridor Lon Pluckhahn, City of Marion 9:45 AM National APWA Update Larry Stevens, APWA President Chuck Williams, APWA Region VI Director 10:15 AM Marion Commerce, Community, and Culture Jill Ackerman, Marion Chamber of Commerce 10:45 AM Morning Break 11:00 AM Marion Enterprise Center Nick Glew, Marion Economic Development Co. 11:30 AM APWA's Center for Sustainability Jen Winter, City of Cedar Rapids Noon Lunch; Chapter Business Meeting & Election of Officers Dan Whitlow, Iowa Chapter President 1:00 PM Iowa Highway 100 Project Update Jim Schnoebelen, Iowa DOT Seth Gunnerson, City of Cedar Rapids 1:30 PM Iowa City Wastewater Treatment Expansion Provides the Key to City Growth Roger Overton, City of Iowa City Jay Brady, Stanley Consultants 2:00 PM Marion Library / Mixed Use Project Doug Raber, City of Marion 2:30 PM Afternoon Break 2:45 PM SW Diversion Project Bob Veenstra, Veenstra & Kimm Engineering 3:45 PM Lake Delhi Dam Reconstruction Tom Gifford, Lake Delhi Watershed Authority 4:30 PM Cottage Grove Parkway Flood Protection Project Alex Rose, Anderson Bogert Engineers 5:00 PM Hospitality Hour (Showboat Room) 6:00 PM Annual Awards Banquet (Grand Ballroom) Eric Cowles, Awards Committee Chair 7:00 AM Breakfast (Grand Ballroom) 8:00 AM Manchester White Water Park Ryan Wicks, Fehr Grahm Engineering Timothy Vick, City of Manchester 8:45 AM Marion Central Corridor Complete Streets and Capacity Improvements, Roundabout at 7th Ave & 7th St Aaron Moniza, Foth Infrastructure and Design Michael Barkalow, City of Marion 9:15 AM Concrete Technology Update John Cunningham, Iowa Concrete Paving Assoc. 9:45 AM Morning Break 10:00 AM Iowa DOT Update John Dostart, Iowa DOT 10:30 AM Iowa Highway Research Board Update Vanessa Goetz, Iowa DOT 11:00 AM Pavement Type Selection / I -Save LCCA Program Bill Rosener, Asphalt Paving Assoc. of Iowa 11:30 AM Advances in Civil Integrated Management (CIM) for Highway Transportation Projects H. David Leong, Ph.D., Iowa State University 12:00 PM Door Prizes Please recycle your nametag to win! 2015 APWA Fail Conference MaRKQN Marion, Iowa August 19 - 21, 2015 Eric Thorson City of Waterloo 715 Mulberry St Waterloo, Invoice No. FC15-072015-0090-0091 IA 50703-5714 MMIII.IIM, - . IOWA CHAPTER eric.thorson@waterloo-ia.org Order: VCNPMJHY8XX Invoice: FC15-072015-0090-0091 Order Date: 14-Jul-2015 2:53 PM CT APWA Fall Conference including Welcome Reception & Awards Banquet Amount Ordered $175.00 $175.00 1 $175.00 Order Total $175.00 Amount Paid Balance Due $0.00 $175.00 If paying by check, please make check payable to: APWA Iowa Chapter, and mail to: City of Marion, IA Attn: Dan Whitlow 1225 6th Ave., Suite 200 Marion, IA 52302 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committeerl Approval Date // 7-<1,/) The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,100.00 plus est. shipping costs of $ 250.00 to pay for or purchase Cylinders (2) - Track Hoe This purchase or expenditure is being made because: Leaking and non -repairable - Vendor selected for this purchase: Murphy Tractor Co n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund �X Road Use Tax n Sewer n Sanitation n Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 220,000.00 $ ioi K:\shared goodies\forms\Central Garage - Cylinders - Track Hoe - July 2015.xls (Mar 2010) TRAVEL REQUEST CITY OF WATERLOO AlAleJeti f,,C' Gl iirl (.L'-(0 i71-i44-1 FINANCE DEPT. STAFF ONLY LINE ITEM USED o' 3 /3 .5 -zi /yid FYX/(r BUDGETED IACV __ EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance ` Copy - Department 5Uv'— h� 7-/4-/s NAME(S) AND POSITION(S): Julie Snider, Housing Authority Director DATE: 07/09/15 NAME OF CLASS / MEETING: Ridgeway Towers Resident Meetings DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Held at Ridgeway Towers DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: TBA FY2016 (7/1/15 thru 6/30/16) PURPOSE OF TRAVEL/TRAINING: Per HUD Regulations, we must hold resident meetings for input 3-4 times/year, and refreshments (food, cups, plates, napkins, etc.) for such are an allowable expense in our Public Housing Operating Budget approved by the Housing Authority Board 5/21/15. The requested amount is for FY2016 (July 1, 2015 through June 30, 2016). WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: N/A CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING 500.00 MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 500.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 283-13-5450-1560 X GRANT REIMBURSABLE YES YES NO X REQUIRED CERTIFICATION NO TOTAL: $ 500.00 PER PERSON I BELIEVE THIS TRIP SERV AND IS NECESSARY AN CITY OF UBLIC PURPOSE L TO THE I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date �I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,606.10 plus est. shipping costs of $ 100.00 to pay for or purchase 6 picnic tables for new upper Gates Shelter. This purchase or expenditure is being made because: to purchase 6 picnic tables for the new upper Gates Park shelter. Vendor selected for this purchase: Kay Park Recreation, Janesville, Iowa ❑ Bids or written quotes were taken on this purchase, as follows: Kay Park Recreation, Janesville, la $2606.10 plus shipping Fry & Associates Inc., Kansas City Mo $3396.00 plus shipping RJThomas Mfg. Co., Inc. Cherokee, la $3396.00 plus shipping Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Bonds X Federal/other grants ❑ Sewer Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 224-32-5850-2151 BG03F.0016 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted $ 52,000.00 / $ 5g,000.00 %r),rcc4ZneA, (Signature Dept. ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Authorization picnic tables upper gates (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1.836.20 plus est. shipping costs of $ na to pay for or purchase a touchless cleaning system for more efficient restroom and locker room cleaning at the SportsPlex and at the Public Pools. This purchase or expenditure is being made because: this will help us be more efficent in cleaning the restrooms/locker rooms Vendor selected for this purchase: Unique Products (Saint Charles, IL) Bids or written quotes were taken on this purchase, as follows: Martin Brothers (Cedar Falls, IA) $1,900.00 Unique Products (Saint Charles, IL) $ 1.836.20 [] Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates) Please check the following box(es) as appropriate to describe the funding for this expense: rx l General Fund [1 Bonds Road Use Tax Sewer Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line-i 010-37-4180-1371 (50%) 010-37-4200-1371 (50%) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is tem Sanitation (Project Code) v. $ 5,000.00 / 4,000.00 $ °5,000.00 / 4,000.00 Respectfully submitted, (Signature Dept. Hefr Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\The Wave II Pre-Auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date ZaAS City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,850.00 plus est. shipping costs of $ na to pay for or purchase upgrading our scoreboard controllers This purchase or expenditure is being made because: the company does not make the same battery to operate the controllers, so we have to upgrade and put the new batteries in the controllers Vendor selected for this purchase: Iowa Direct (Cedar Falls, IA) n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Iowa Direct has installed all of our scoreboards and is the only Fair Play dealer in the area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax ❑ Sewer n Sanitation E Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-37-4202-2170 Sports Facility Improvements (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. d or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 50,000.00 '' $ 25,353.90 '- K:\shared goodies\forms\Scoreboard Controllers (Mar 2010) City Clerk Use Only Finance Committee Approval Date 17 // City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,800.00 plus est. shipping costs of $ na to pay for or purchase services from Midwest Athletic Fields for the conversion of Hellman Field from a baseball only field to a combination baeball/softball field. This purchase or expenditure is being made because: to make the facility for multi purpose to better handle the needs of our participants. Vendor selected for this purchase: Midwest Athletic Fields ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Midwest Athletic Fields has managed all of our field renovations and is in the area doing other work which allowed us to get very affrodable pricing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-37-4202-2178 Sports Facility Improvements (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Siignature Dept. H,,,ci-of Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 50,000.00 $ 2 $3 0. /,5039=' K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 14e)- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,085.00 plus est. shipping costs of $ 0.00 to pay for or purchase Fifteen (15) L-Tron Drivers License Barcode Image scanners This purchase or expenditure is being made because: This scanner is used in the patrol cars to read drivers license and registrations in the squad cars to issue traffic tickets and complete accident reports Vendor selected for this purchase: L-Tron Corporation ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: L-Tron is a proprietary company who sells these scanners which will work with the state of Iowa Tracs forms that the Waterloo Police Department uses Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-11-1100-2106 (Fund - Department - Activity - Account Number) (Project Code) 4% ✓ in which the budgeted amount is $ i Goo and the current available balance is Respectfully bmitted, $ 69 377 s ✓ CAPS '7/f3/ LJ h/krA /L /L t��e c��2 - L /4" /s' (Signature Dept. Hea. • esignee) Date (Signat re Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1/2-0/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,895.00 plus est. shipping costs of $ 0.00 to pay for or purchase Nine (9) docking stations and power adapters for computers in the squad cars This purchase or expenditure is being made because: these docking stations will replace older docking stations that have become outdated and no longer fit the computers in the Patrol cars. They are essential for the computers Vendor selected for this purchase: CDW-G n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: CDW-G has the state bid for in car computers from Panasonic and these docking stations which are made for these computers Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Bonds Road Use Tax Federal/other grants Sewer El Other (specify) This expenditure is to be coded to the following budget line -item: 414-11-1100-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully su itted, Cyr t 1J(3+�� (Signature Dep . Head or ,Iesig 'ee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ /'fc` , o o o ' $ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date (za�/5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,404.31 plus est. shipping costs of $ 0.00 to pay for or purchase (181) 4X8 sheets of plywood cut down to 2X8 widths for shelves in the property/evidence building. This purchase or expenditure is being made because: the metal frames of the shelves were approved and the wood is needed to complete the shelving Vendor selected for this purchase: Pro -Build ❑x Bids or written quotes were taken on this purchase, as follows: Pro -Build $ 2,404.31 Welter Storage Equipment Co. Inc. $5,824.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax n Sewer n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415—i 1--11uu--2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s itted, • p� Sanitation (Project Code) $ 7UU110� (Signature De i t. Head.ol_Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)