HomeMy WebLinkAbout07/27/2015FINANCE COMMITTEE
July 27, 2015
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Carolyn Cole
Vice Chair Steve Schmitt
David Jones
Roll Call:
Approval of Agenda
Approval of Minutes
of July 20, 2015, as proposed.
NEW BUSINESS
TRAVEL REQUESTS
1. Suzy Schares, City Clerk and Joyce Schroeder, Financial Analyst
Class/Meeting: New World Logos Conference
Destination: Dallas, TX
Dates: September 13-15, Amount not to exceed: $3,925.00
2015
2. Inv. Stratton and Inv. Hageman
Class/Meeting: Iowa IAI Basic Crime Scene Class
Destination: Raymond, IA
Dates: September 21-25, Amount not to exceed: $500.00
2015
3. Capt. Krogh
Class/Meeting: Financial Management Training
Destination: Washington, D.C.
Dates: September 23-24, Amount not to exceed: $1,710.00
2015
4. Refund request by James B. Bates, 1152 Columbia Street, in the amount of $48.00 for
overpayment on a yard waste can which he did not have.
5. Refund request by River's Edge Christian Church, located at 1247 Cedar Bend Street, in
the amount of $308.13 for overpayment on charges for the use of a garbage can when they
had a private hauler.
6. Refund request by Glenda M. Mabry, 1045 W. 6th Street, in the amount of $560.00 because
said property was charged for a large can from January 2005 thru May 2015 while
utilizing only a medium can during that time.
7. Pre -Authorizations to Expend over $1,000.00
Page 1 of 204
Airport
Amount and Estimated S/H: $8,775.00
Expenditure: Staff is requesting approval to purchase 10,000 pounds of
CRAFCO 221 joint sealant to perform pavement crack sealing in the parking
lots, streets, etc., along with the tar kettle.
Central Garage
Amount and Estimated S/H: $5,855.00
Expenditure: Replacement motor - Truck 980412
Central Garage
Amount and Estimated S/H: $12,235.81 + $100 S/H
Expenditure: Replacement Clutch Assembly - 155N01
Central Garage
Amount and Estimated S/H: $4,669.85 + $250.00 S/H
Expenditure: Front shackle and hangar support bracket - Fire #304.
Finance
Amount and Estimated S/H: NTE $4,000
Expenditure: To complete the arbitrage testing for the bonds issued in 2010.
Leisure Services
Amount and Estimated S/H: $9,100.00
Expenditure: Red Ball Diamond Aggregate infield material.
Planning.
Amount and Estimated S/H: $15,500.00
Expenditure: Demo for 1823 and 1827 Blackhawk Street.
Sanitation
Amount and Estimated S/H: $7,591.79
Expenditure: Re -Line container box - Truck 007
Sewer
Amount and Estimated S/H: $4,980.00 + $300 S/H
Expenditure: DeZurik Eccentric Plug Valve, four each, for Digester Sludge
Transfer pumps.
Traffic
Amount and Estimated S/H: $3,255.00
Expenditure: One (1) EPAC traffic signal controller.
BUDGET LINE ITEMS TO BE AMENDED
8. Approve the project budget for the Television Broadcast Safety Awareness Campaign
funded with a State Traffic Safety Improvement grant in the amount of $60,000, as
submitted by Traffic Operations.
Page 2 of 204
9. Approve the project budget for Dubuque and Osage Road Traffic Safety Improvements
funded with a state grant in the amount of $180,000 with $8,000 in matching funds
contributed by the City, resulting in a total project cost of $188,000, as submitted by
Traffic Operations.
BILLS PAYMENT
10. July 27,2015
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
Page 3 of 204
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY,/
LINE "ITEM USED j,/4 G'J : `CL'G /✓ Z6
FY Cis BUDGETED l5L` () 1
EXPENDED YTD SL'? CP
THIS REQUEST 52.5-w
LEFT AFTER THIS
REQUEST X17
DATE
Original - Clerk/Finance
-7:V-45--
Copy - Department
NAME(S) AND POSITION(S):
Suzy Schares, City Clerk
Joyce Schroeder, Financial Analyst
DATE:
Sept. 12, 2015- Sept. 15, 2015
NAME OF CLASS / MEETING:
New World Logos Conference
DESTINATION: Dallas, Texas
DEPARTURE POINT
IF NOT WATERLOO:
Cedar Rapids, Iowa
DEPARTURE DATE:
Sept. 12, 2015
RETURN DATE:
Sept. 15, 2015
DATE(S) OF MEETING:
Sept. 13-Sept. 15, 2015
PURPOSE OF TRAVEL/TRAINING:
Annual Conference to gain hands-on experience through a variety of labs utilizing the updates to the system, networking;
and product demos. Primarily focusing on the new ACA requirements, integrated document management system, credit
card processing, grant management and business analytics.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Cedar Rapids, Iowa
ESTIMATE OF COST:
$250.00 LODGING $125.00 TAXI
$200.00 MEALS $75 PARKING
$2,325.00 REGISTRATION $900 AIRFARE
$50.00 MILEAGE/FUEL MISC/TOLLS
- d vsc.ou.nh rrwrlo�. Q
TOTAL FOR ALL: $ 3925.00
BUDGET LINE ITEM: 010-03-8400-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1,962.50 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPAR ENT HEAD MAYOR
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY _2016_ BUDGETED
EXPENDED YID
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
f°-
36C.)1,;o
J-.-
3 5, co!
/27,- /�
Copy - Department
NAME(S) AND POSITION(S):
Inv. Stratton & Inv. Hageman
DATE
July 22nd, 2015
NAME OF CLASS / MEETING:
Iowa IAI Basic Crime Scene Class
DESTINATION Raymond, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
September 21st, 2015
Return Date:
Sept. 25th, 2015
DATE(S) OF MEETING:
Sept. 21-25, 2015
PURPOSE OF TRAVEL:
Sgt. Devine is requesting authorization to send Inv. Stratton and Inv. Hageman to Iowa IAI Basic Crime Scene
Class in Raymond, Iowa. The class is a comprehensive Forty hour training course that includes hands on
sessions. Investigators will take photos, lift fingerprints, cast footwear, tool marks and be taught these techniques
from experienced instructors. Both Hageman and Stratton are assigned to the Waterloo Police Departments
Crime Lab. A city vehicle will be needed for this travel. .
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$.00 LODGING
$.00 MEALS
$500.00 REGISTRATION
$.00 MILEAGE/FUEL
.00
.00
.00
TOTAL FOR ALL: $ 500.00
Rental car
PARKING YES NO
AIRFARE
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
x REQUIRED CERTIFICATION
Taxi/DC Metro YES NO
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
TOTAL: $ 250.00
PER PERSON
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
DATE DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 010-11-1100-1346
FY _2016_ BUDGETED
EXPENDED YTD
THIS REQUEST '%l o
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
Copy - Department
NAME(S) AND POSITION(S):
Capt. Frank Krogh
DATE
July 17th, 2015
NAME OF CLASS / MEETING:
Financial Management Training
DEPARTURE DATE:
September 22nd, 2015
DESTINATION Waterloo-lowa
DEPARTURE POINT
IF NOT WATERLOO:
Return Date:
Sept. 25th, 2015
DATE(S) OF MEETING:
Sept. 23-24, 2015
PURPOSE OF TRAVEL:
Director Trelka is requesting authorization to send Captain Frank Krogh to Financial Management Training in
Washington, DC. Capt. Krogh is in charge of the Administrative Division of the Waterloo Police Department and
he maintains and manages the Police Departments budget along with Grants that are awarded to the Police
Department. tk,. c.: Y .._ r f a i << E.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
x AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
BUDGET LINE ITEM:
$800.00 LODGING Rental car x GRANT REIMBURSABLE
$210.00 MEALS .00 PARKING YES NO
$.00 REGISTRATION 600.00 AIRFARE x REQUIRED CERTIFICATION
$.00 MILEAGE/FUEL 100.00 Taxi/DC Metro YES NO
TOTAL FOR ALL: $ 1710.00
TOTAL: $ 1710.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
Gam—;
DEPARTMENT HEAD MAYOR
I APPROVE THIS TRAVEL REQUEST
DATE DATE
(S
City Clerk Use Only
Finance Committee
Approval Date f /41 l�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Airport Department to expend
$ 8,775.00 plus est. shipping costs of $ N/A to pay for or purchase
Staff is requesting approval to purchase 10,000 pounds of CRAFCO 221 joint sealant to
perform pavement crack sealing in the parking lots, streets, etc., along with the tar kettle.
This purchase or expenditure is being made because:
To provide preventative pavement maintenance for the airport's asphaltic pavements
located both airside and landside.
Vendor selected for this purchase: Logan Contractors Supply, Inc. Davenport & Urbandale
El
Bids or written quotes were taken on this purchase, as follows:
Logan Contractors provides this type of product that we use for the filling of cracks on
airside and landside pavements. This company is the sole source provider of this
type of equipment in Iowa that retails the type of joint sealant we require.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): N/A
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010 29 7700 1371
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
d the current available balance is
:s•e•(Ily •f it -
41. .AMM.,
• atureD_` IF. -NAP:
d,
Designee)
(Project Code)
$ 110,773.00✓
$-1087436-66"
L iJ/I L»,wi
ate (Sign`ature Finance Dept. Review) Date
K:\shared goodies\forms\07 02 2015 Joint Sealant and Tar Kettle (Mar 2010)
City Clerk Use Only
Finance Committee f�
Approval Date /7,27//
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 5,855.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Replacement motor - Truck 980412
This purchase or expenditure is being made because:
Motor requires extensive rebuild - more cost effective to replace
Vendor selected for this purchase: Waterloo Auto Parts
❑x
Bids or written quotes were taken on this purchase, as follows:
Waterloo Auto Parts - $5005 + $850 Core - Warranted used motor (complete)
Bill Colwell Ford - $9985.40 + $3000 Core - Re -manufacturer motor
Don's Truck Sales - $13,000 + $3200 Core - Re -manufacturer motor
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑x
General Fund
Bonds
❑
Road Use Tax
Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7950-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfu submitted,
c- "s ue...-E'.r
22—/S
$ 55,000.00
$
C
7/11.ehti. o / a
7 2 )/
K:\shared goodies\forms\Central Garage - Motor - Boom Truck 980412 - July 2015.xls (Mar 2010)
City Clerk Use Only
Finance Committee Approval Date 74
a1 5/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 12,235.81 plus est. shipping costs of $ 100.00 to pay for or purchase
Replacement Clutch Assy - 155N01
This purchase or expenditure is being made because:
Clutch assy worn and non -repairable
Vendor selected for this purchase: Vermeer
n Bids or written quotes were taken on this purchase, as follows:
X
Bids or quotes were not taken on this purchase because:
OEM Only
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
n
Road Use Tax Sewer
❑X
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1569
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully sqpmitted,
Sanitation
(Project Code)
$ 255,000.00 V
$ fz43 (A7
7 2a ^ / 1`— t i '/',/i2 -;4/5r
K:\shared goodies\forms\Central Garage - Clutch Assy - 155N01 - July 2015.xls (Mar 2010)
City Clerk Use Only
Finance Committee Approval Date V-2-//
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 4,669.85 plus est. shipping costs of $ 250.00 to pay for or purchase
Front shackle and hangar support bracket - Fire # 304
This purchase or expenditure is being made because:
Worn beyond limits
Vendor selected for this purchase: Global Emergency Products
n Bids or written quotes were taken on this purchase, as follows:
17.1( Bids or quotes were not taken on this purchase because:
Limited number of vendors supporting Pierce trucks
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer ❑ Sanitation
Bonds ❑ Federal/other grants n Other (specify)
X
This expenditure is to be coded to the following budget line -item:
010-18-1405-1571
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectful' submitted,
(Project Code)
$ 66, 000.00 v/
$ 6637,2 ci
22v.kat (z i
K:\shared goodies\forms\Central Garage - Fire Engine 304 Shackle and Hangar Support - July 2015.xls (Mar 2010)
City Clerk Use Only
Finance Committee
/
Approval Date //v-7 /
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ NTE $4,000 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
We need to complete arbitrage testing for the bonds issued in 2010.
Vendor selected for this purchase: Berens & Tate
n Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Berens & Tate has the City's historical bond records on file, which reduces the
cost to add another year.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds n Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
412-03-8980-1750
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 232,504.10
and the current available balance is $ 146,363.76
Respectfully submitted,
..0Jul.& 7,,,, Ur i 7-�-7-2v/� �.e e. /.1� t ! 7'�:z:4,07
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodieslformslExpenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date 7i 2 7` / TD
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 9,100.00 plus est. shipping costs of $ NA to pay for or purchase
Red Ball Diamond Aggregate infield material
This purchase or expenditure is being made because:
this purchase will be used for fall repairs for all youth baseball/softball diamonds.
Vendor selected for this purchase: Dakota Transport (Hampton, MN) $9,100
U Bids or written quotes were taken on this purchase, as follows:
Falkstone (St. Ansgar. IA) $9.704
Dakota Transport (Hampton, Minnesota) $9,100
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
x I Bonds
n
Road Use Tax Sewer
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
414-37-4202-2178 Sports Improvements
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully sutritted,
Sanitation
(Project Code)
$ 50,000.00
$ 25,353.00
(Signature Dept. He4d osignee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Red Ball Diamond Aggregate Pre-Auth (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date i/�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 15,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
demo for 1823 and 1827 Blackhawk Street
This purchase or expenditure is being made because:
Demo of 657A houses as required by the Development Agreement with 3 Little Lambs LLC
for the construction of a new pole building/office
Vendor selected for this purchase: Frickson Bros Excavating
Bids or written quotes were taken on this purchase, as follows:
Frickson Bros Excavating - $15,500
Lehman Trucking & Excavating - $21,320
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑
❑X
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
415 08 5150 1396
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 310,ici00.00
and the current available balance is $ 3/U '(Do
Respe ull�=
� c
(Signature Dep ead or Designee) Da a (Signature Finance Dept. Review) Date
K:\shared goodies\forms\1823 and 1827 Blackhawk demo.xls (Mar 2010)
Frickson Bros. Excavating
737 Colleen Ave.
Evansdale, Iowa
50707
Name / Address
City of Waterloo
Planning And Zoning
715 Mulberry Street
Waterloo, Iowa
50707
Estimate
Date
Estimate #
7/21/2015
157
Project
Description
Qty
Rate
Total
Demo for 1827 Blackhawk Street
To demolish house and haul all wood and debris to landfill. Fill
basement with fill dirt= $8,400.00.
1823 Blackhawk Street
To demolish house and haul all wood and debris to landfill. Fill
basement with fill dirt= $7,100.00.
Thank You.
8,400.00
7,100.00
8,400.00
7,100.00
Total
$15.500.00
CHRIS WESTERN
From: Laverne Lehman <jddigger@gmail.com>
Sent: Wednesday, July 22, 2015 7:59 AM
To: CHRIS WESTERN
Subject: Re: Informal Demo Bid -
Chris The demolition of 1827 and 1823 Blackhawk St. including removal of all trees on both properties would
be $21,320.00 dollars.
Lehman Trucking and Excavating
Laverne Lehman
On Tue, Jul 21, 2015 at 3:40 PM, CHRIS WESTERN <CHRIS.WESTERN(a)waterloo-ia.org> wrote:
All,
Please include in your bids the removal of all trees on the property and the potential for having to replace side
walk panels if they get damage during stump removal.
Christopher W. Western
Planner II/Brownfield Coordinator
Community Planning and Development
715 Mulberry Street
Waterloo. Iowa, 50703
Email chris.western(a,waterloo-ia.org
Office 319-291-4366
Fax 319-291-4262
Websites
i
City Clerk Use Only
Finance Committee /
Approval Date 7/-Z7////5
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 7,591.79 plus est. shipping costs of $ 0.00 to pay for or purchase
Re -Line container box - truck 007
This purchase or expenditure is being made because:
Interior of box worn beyond limits
Vendor selected for this purchase: Wayne Engineering
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
OEM Only
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund 0 Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1569
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 255,000.00
and the current available balance is
$ ,73/,351✓
Respectful submitted,
7-22-1.5— /u�Gc 11>`LIA
K:\shared goodies\forms\Sanitation - Replace Liner - 007 - July 2015.xls (Mar 2010)
City Clerk Use Only
Finance Committee Approval Date 74
a-7// <
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 4,980.00 plus ext. shipping cost of $ 300.00 to pay for or purchase
DeZurik Eccentric Plug Valve, four each. for Digester Sludge Transfer pumps.
This purchase or expenditure is being made because:
Struvite deposit on valves and valves not sealing.
Vendor selected for this purchase:
Mellen & Associates, Inc.
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Mellen & Associates, Inc. is the rep. for these replacement valves. Total cost with freight
$5,280.00
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: Road Use Tax: nSewer: Sanitation:
nBonds:
Federal/other grants:
DOther(specify):
This expenditure is to be coded to the following budget line -item:
52.0-14-5200-1571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
im.:% ,('L • . (( 20/5 71.ccfu2b �,,t)t iurz- '7-22-/
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
iZ&'o 7 zz told
(Project Code)
$ 250, 000.00'""
$ 231-668-64 L:q,21 '/'f`i 21
wit
06/11 21)15 14:13 FAA
ul l 1 1 t`,;n,
nni
MEILEN a
ASSOCIATES, INC,
ValiftS*110711.11100 f001PMEN1
MONICIPItt POWER ' PROCE4S
NE�AAiiW4 WWA'RAMS M18SOtlm
PROIECf
QUOIER fO
ND.
100% Port mug Valve )
Waterloo Water Poluuun t nriu 1
3505 Easton ve"
Waterloo LA 50702
Attn. Richard Qluoa
Ph: (319) 291-4',5 I Fax (3 I,r) 1,11 49,i
Tag
1'It arl Valve PEF -
100% Port Area
TERMS a COMMONS
1. Price does not include mechanical joint accessories, valve boxes, special coatings, lee opnraliny wrenches, flange gasket+, belts
Installation, test certifications, field start up services, special crating, of packaging for export unless otherwise noted.
2. State and local use taxes are not included Tax exempt certificates must ho provided if the protect is determined to he tag exempt.
3. This quotation reflects our policy of sourcing raw materials In the most cost e(ferlrre mannor Any requirements for speelfic
U.$. eontenf may require a revised quotation Equipmont may nut be compliant with spacual ARRA "Huy American" handing condith. ,•,
unless quoted as such-
4, A maximum of 8 printed Submittal & O&M will be provided on double sided prints ill a loose. inbound ,and untabbrd formal. Elechoieri copies w,O
be available via e-mail as an Adobe Acrobat PDF file. Any requirements for special formatting, including had nor limited tu, binders. sop 'ration tabs.
Color Prints, Single -Sided Prints. Compact Oise or l.158 Flash Drive will be subject to additional charges
5- This quotation was prepared with limited specifications, and/ol applicatron data Any subsequent changes to materials. coatings,
features, actuation, accessories, or otherwise shall require a re -quotation
6. This quotation is limited to the scope, supply & descriptions above Please review all necessary valve/tag schedules, and installation dr Iwings to
ensure all items are included.
7. This quotation/Order is subject to the manufacturers' acceptance, warranty and terms and conditions (available upon request).
8. Pricing will be held arm for 30 days.
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fllll�NI ItNMN f ,iigta All nv.I,l
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OftlufNY MUOONIWIRI I VV "I•
Nel l
Face rot
Are r I cnrtnair. Plug V.tivr;, (.'sisal hors
Flanged ANSI CI .',
l ,1 r'r,rc with CF; Pin) F,rrtnr) NUR Slurp
nlI tar111,11a wi1118"41
TOTAL NET FOR, THE AIJOVfl $
ADDITIONAL COMMENTS
1, Please reference quotation number 2015-06-11-JC-1 on ail purchase orders & correspondence_
2. Purchase Orders for DeZURIK products should be issued to "DeZURIK eio Mellen & Associates, Inc"
//ei74AC`L/✓rl` A.7 0 /Gfsi-t,e S cG06,e 7,4? 5% fir r//1L.lifS
2O15-06-11.161 6 Inch Flog PEF ValveiLirts
G+M 1 4 •
City Clerk Use Only
Finance Committee
Approval Date Al
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 3,255.00 plus est. shipping costs of $ to pay for or purchase
1 - EPAC traffic signal controller
This purchase or expenditure is being made because:
To replace signal controller at Hwy 63 (Sergeant Rd.) and Ansborough that malfunctioned
with same type of equipment because of setup in cabinet and system used.
Vendor selected for this purchase: Brown Traffic Products, Inc.
M Bids or written quotes were taken on this purchase, as follows:
Brown Traffic Products, Inc. Davenport, Iowa
$3,255.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n
Bonds
Federal/other grants
Sewer ❑ Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
411-17-7161-2125, 412-17-7161-2125, 413-17-7161-2125
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
�r <a z//3
$ 30ott
$ 1, ( Ob0 �U �
(.4 15)
(Signature Dept. -ad or Designee) 1.te (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2015-July-Expenditure Pre -Authorization -Brown Traffic-63&Ansborough controller replaced-$3,255.00-GO
411,412,413 Bond.xls (Mar 2010)
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 07/27/2015
Prepared: Nancy Hi2by
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Refunds
Submitted by: Suzy Schares, City Clerk
Recommended Committee Action: Approval of the following refunds:
James B. Bates, owner of 1152 Columbia Street, is requesting a refund for overpayment on a yard
waste can which he did not have, resulting in the overpayment amount of $48.00.
Summary Statement: The above individual has requested a reimbursement. The supporting
documents are attached. Water Works and Sanitation personnel have verified the yard waste can
was picked up on 5/6/14, but customer was still billed.
Expenditure Required: As indicated above
Source of Funds:
Policy Issue: None
GARBAGE REFUND 525-15-5400-1785
Alternative: Not give the reimbursement.
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
To Whom It May Concern,
I just realized over the past few months that I'd been charged for yard waste. The problem was that I
had request that my dumpster be picked up over a year ago. After my visit to Waterloo Water Work it
was discovered that they weren't notified by sanitation. Therefore I am requesting a refund of my
money for which I was charged for a something I didn't use.
Thank you,
t15a ceAuuy-LLSt-
5k
i (W) la id_T
t`4 ida-fu
- UUG6DFR DISPLAY
Display Account Hi
Account No 03 30 0910 20299 Billing Date
Customer BATES JAMES Ph
Address 1152 COLUMBIA ST
5=Payments
? Billing Consu
Date
4/23/15 26
1/23/15
_ 10/23/14
7/24/14
4/24/14
1/23/14
Water Sewer
Payment Payment
19 42.56- 55.32-
18 38.74- 58.09-
22 43.46- 55.32-
18 38.74- 58.09-
18 37.01- 37.50-
F3=Exit F14=Mthly Bill F16=Acct Info
F20=Meter F21=Cust His F22=Bill His
Last option was: DAILY OPERATIONS
5I
5 5 So
[C
)20.10
story
236-0331
WATERLOO
Garbage
Payment
STORM
Payment
49.50 d °,00 8.25-
51.98-° 0°8.66-
64.50- Yl2. ° 3 8.25-
58.28- 8.66-
55.50- 8.25-
4/27/15 15:04:55
Activity
Total St Cnd
Payment
0
155.63- P
157.47- P RT
171.53- P
163.77- P RT
138.26- P
F17=Bi1,1 F18=Bi11/Pmt F19=Cust
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 07/27/2015
Prepared: Nancy Higbv
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Refunds
Submitted by: Suzy Schares, City Clerk
Recommended Committee Action: Approval of the following refunds:
River's Edge Christian Church, located at 1247 Cedar Bend Street, is requesting a refund for
garbage fees paid for the nine quarters from 2013 through the first quarter of 2015. They have
private hauler contract with Cooley Sanitation which has been in effect for several years, but it
had not been filed since 2012. Waterloo Water Works payment records indicate the amount
of the refund to be $308.13.
Summary Statement: The private hauler contract has been verified, and payments received by the
customer for said garbage fees of $308.13 have been confirmed through payment records (See
attached).
Expenditure Required: As indicated above
Source of Funds:
Policy Issue: None
GARBAGE REFUND 525-15-5400-1785
Alternative: Not give the reimbursement.
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
June 10, 2015
City Clerk's Office
Attn: Finance Committee
715 Mulberry Street
Waterloo, Iowa. 50703
Re: Acct# 16-32-0335
Finance Committee:
We are requesting a garbage refund in the amount of $283.50 for the
years 2013, 2014, and the first quarter of 2015.
We have had a contract with Cooley Sanitation for the last several
years; however it has come to our attention that the exemption foil
had not been filed since 2012.
A current exemption has been filled out by Cooley Sanitation and has
beenreturned to the Clerk's office for processing.
The refund request is as follows per the Water Works
2013: 4 quarters at$31.50 $126.00
2014: 4 quarters at $31.50 $126.00
2015: 1 quarter at $31.50 $ 31.50
TOTAL $283.50
We appreciate your consideration in this matter. Please contact me if
you have any questions.
Your fellow servant for Jesus,
Tim Platt
Senior Minister
officeF!RiversEdgeChri stianChurch.com
319-233-0055
I'P/ph
1247 Cedar Bend St. , 'Waterloo, Iowa 50703
6/16/2025
Evelyn Russell
City of Waterloo
715 Mulberry St
Waterloo, IA 50703
RE: River's Edge Christian Church
Please be advised that Cooley Sanitation has provided garbage services for the Rivers Edge Christian
Church at 1247 Cedar Bend St, Waterloo, IA 50703 since 5/9/2012. Our contract with them is on -going.
Let me know if you have any questions or need additional information.
Thank you,
5441
Cooley Sanitation LLC
Deborah Cooley, Member
2i060, 250 50638
Fax
„
Uvv:., uu<
Ktretpt / '
11 HAULER ;;l.;?1;AUY. 4,1:3irilrih )N fPi'L: t'A
RKRZPEN'r). tia, (U:iTi)MRR.`: 0141.Y.
(::- y OV ttlgTERIr:70, Iri�L1
Rbh
0.0 c - Jl 0 -
Applicant's fame: (.=o%aie (30U5PAA/ 41r0R1,vc, 0a:„Ya1 /-
Billing Address: .671_` ?Cr- L-... i' Oa, l
Address of Exempt.ion;.
Water Works Account lit: - :
1-0
Sr)
O3
I request an exemption. from Garbage Pee: dnrin9 faar, cnIrrint Cahindar Year. ..
employ the services of. a ] ieienr,od :.rash hauler. On 9y the Location where the
trash hauler picks up garbage dad t:aa:,h ,i'1.1 gua t i l y for t hcs
AWPI.i caiat.'
TO SE COMPLETED EY LICENSED GARBAGE AND Tl?AStf. HAULER.
(We) Ldl.FllifiCA4t� A/* hereby dcciare that. ie are
Company Name
a licensed trash hauler in the City of Waterloo, Iowa, and that we pS.ck i
garbage and refuse at the following 1Oca::i.on:
Customer's Name
Beginning
Address Location of Date of
Carbaoe/Trash Pick-Un Contract
Ending
Date of
Contract
tsfwty� 12 f7 Cid 5014C-t 5 f 4'/2o t 2
4TR CT PERIOD MUST COVER AT LEAST CURRENT CALENDAR YEAR
He understand that the above information is used by the Clerks Office in
Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for
exemption from garbage fees for the current calendar year. T, the
undersigned, declare under penalty of perjury that I have examined this
claim, including all statements and above schedule, and to the best of my
knowledge and belief, it is a T1UE. CORRECT. AND COMPLETE claim, and that =
agree to comply with all ordinances and policies of the City of Waterloo and
the Black Hawk County Solid Waste Commission.
In the event that the above person discontinues service with said company
during the current calendar year, we hereby agree to notify the Clerk's
Office of this event by calling 291-4323.
avcNe,rtdi.01
Da
PLEASE RETURN TO:
ti
172-- Lit
Signatuai) of Authorized Company esentativc
Company's Address
Gar $aoe 2°r ler's Permit License
(issued by Black Hawk. County)
CITY CLERK & FINANCE OF -SCE
715 MULBERRY STREET'
WATERLOO, IOWA 50703
City Clerk's Copy - white. Customer's Copy yellow
UUG6DFR DISPLAY
Display Account History
Account No 16 32 0335 23423 Billing Date
Customer RIVER'S EDGE CHRISTIAN CHURCH Ph
Address 1247 CEDAR BEND ST
5=Payments
? Billing Consu
Date
12/20/13
9/24/13
6/24/13
3/22/13
12/21/12
9/24/12
833-1585
WATERLOO
Water Sewer Garbage STORM
Payment Payment Payment Payment
14 50.69- 50.72- 33.71- 150.07
18
13
11
13
18
58.83-
49.18-
48.45-
46.38-
53.29-
61.46-
48.60-
46.43-
48.60-
59.19-
35.29- 157.08-
33.71- 150.07-
35.29- 157.08-
FIRE 60.48-
150.07-
150.07-
7/17/15 13:31:49
Activity
Total St Cnd
Payment
285.19- P
312.66- P
281.56- P RT*
347.73- P RT
245.05- P
262.55- P
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
Last option was: DAILY OPERATIONS
UUG6DFR DISPLAY 7/17/15 13:31:49
Display Account History
Account No 16 32 0335 23423 Billing Date
Customer RIVER'S EDGE CHRISTIAN CHURCH Ph 833-1585 Activity
Address 1247 CEDAR BEND ST WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
6/24/15 13 0
3/24/15 46 118.58- 118.51- 33.71- 150.07- 478.65- P
FIRE 57.78-
12/23/14 18 62.21- 59.19- 33.71- 150.07- 305.18- P
9/24/14 28 78.36- 80.38- 33.71- 150.07- 342.52- P
6/24/14 26 75.15- 76.14- 33.71- 150.07- 335.07- P
_ 3/24/14 8 49.90- 42.01- 35.29- 157.08- 344.76- P RT
FIRE 60.48- +
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust
F20=Meter F21=Cust His F22=Bill His
Last option was: DAILY OPERATIONS
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: July 27, 2015
Prepared: July 20, 2015
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Refund for Overcharges on Garbage Services
Submitted by: Suzy Schares. City Clerk
Recommended Committee Action: Approval of the following refunds:
Glenda M. Mabry, owner of house located at 1045 W. 6th Street, is requesting garbage
reimbursement in the amount of $560.00 because said property was charged for a large can
from January, 2005 thru May, 2015 while utilizing only a medium can during that time.
Summary Statement: The above individuals have requested a reimbursement. The letters and
account information is attached.
Expenditure Required: As indicated above
Source of Funds:
Policy Issue: None
GARBAGE REFUND 525-15-5400-1785
Alternative: Not give the reimbursements
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
b h� \'incuricQ i mrYAE.f-
IYALI i n c L C�1 -e nri� Irn YYlczb
Vt_ O_-
iiu1rle_(-2�
sSt\fie. 2_2, CA.J}r1Lf eoscen
I _ �S i tau •KroLli ...hav_beex)
ha‘r4 sa_ iMQd.;1 am (Inn
r w - \ n Ai, eni, lhe_ rt
m t._ ea.J hn hgrb 1 ( . � ► �1czS
c t,�.co er .
c LoiIIJii.
r..►n' L, Lhe_►a I ,Ltr,r4 bL-k-,
u _ en r\ i(ea Or) O+- N9 - 5ta4-- 29 g(o
'(�fa.Q Q►tnr, }OverchiAcad .. t5 00-
G6DFR DISPLAY
Display Account History
Account No 06 50 1270 38457 Billing Date
Customer MABRY GLENDA M Ph
Address 1045 W 6TH ST
5=Payments
? Billing Consu Water Sewer
Date Payment Payment
5/11/15 8 24.72- 37.50-
2/10/15 10 26.48- 37.50-
_ 11/12/14 9 22.47- 37.50-
_ 8/12/14 8 23.52- 39.38-
5/09/14 7 22.47- 37.50-
_ 2/10/14 7 22.47- 37.50-
_ 11/12/13 7 20.44- 37.50-
8/12/13 7 21.40- 39.38-
_ 5/10/13 5 20.44- 37.50-
_ 2/08/13 8 20.44- 37.50-
_ 11/08/12 6 19.26- 37.50-
_ 8/10/12 8 19.26- 37.50-
_ 5/10/12 6 19.25- 37.50-
_ 2/09/12 7 19.26- 37.50-
_ 11/09/11 9 17.87- 37.50-
8/09/11 10 19.13- 39.48-
5/10/11 12 21.70- 43.44-
2/07/11 13 22.98- 45.42-
11/08/10 12 20.48- 43.44-
_ 8/06/10 13 21.67- 45.42-
5/07/10 15 24.11- 41.73-
2/05/10 14 22.92- 40.05-
_ 11/05/09 13 19.68- 31.65-
_ 8/07/09 9 15.30- 31.65-
5/07/09 8 15.30- 31.65-
2/06/09 9 15.30- 31.65-
11/06/08 10 13.61- 33.33-
8/07/08 9 13.41- 33.40-
7/20/15 13:00:09
233-2105 Activity
WATERLOO
Garbage STORM
Payment Payment
46.50-42/ 8.25-
8.25-
46.50-\ 8.25-
8.66-
^46.50- \6°0 8.25-
46.50-\4 8.25-
8.25-
48.83- ���°� 8. 66-
46.50-"§ 8.25-
46.50- 15d4 8.25-
46.50- t5e' 8. 25-
4_6.50- j5 8.25-
46.50 {�jb" 8.25-
6�
46.50-15 8.25-
46.50- le 8.25-
t1�
46.50- 15� 8.25-
0
46.50- 11j- 8.25-
46.50- le 8.25-
46.50- {hfr 8.25-
46.50- 1 ' 8.25-
46.50- 0 8.25-
46.50- 159 8.25-
46.50- 150
46.50- le
46.50- je
46.50- 64
48.83- 15�
46.50-
Total St Cnd
P ayment
116.97- P
118.73- P
114.72- P
120.39- P RT
114.72- P
114.72- P
112.69- P
118.27- P
112.69- P
112.69- P
111.51- P
111.51- P
111.51- P
111.51- P
110.12- P
113.36- P
119.89- P
123.15- P
118.67- P
121.84- P
120.59- P
117.72- P
97.83- P
93.45- P
93.45- P
93.45- P
93.44- P
95.64 P
UVG6DFR DISPLAY
7/20/15 13:00:09
Display Account History
Account No 06 50 1270 38457 Billing Date
Customer MABRY GLENDA M Ph 233-2105 Activity
Address 1045 W 6TH ST WATERLOO
5=Payments
? Billing Consu Water Sewer Garbage STORM Total St Cnd
Date Payment Payment Payment Payment Payment
_ 5/08/07 10 12.49- 33.33- 45.50- 10 92.32- P
2/07/07 13 13.77- 38.37- 46.50- 10'
98.64- P
_ 11/07/06 13 13.77- 33.33- 46.50- ICJ''' 93.60- P
_ 8/07/06 11 12.23- 33.33- ^_6.50- to 92.06- P }
_ 5/08/06 11 12.23- 35.01- 46.50- `S 93.74- P
_ 2/07/06 10 11.46- 33.33- 46.50- ISM 91.29- P
_ 11/07/05 10 10.53- 33.33- 46.50- IS-90.36- P
_ 8/05/05 9 9.84- 31.65- 46.50- '669 87.99- P
_ 5/06/05 7 9.84- 31.65- 46.50- 0) 87.99- P
o
2/07/05 3 6.53- 10.55- 15.50- 5-- 32.58- P
Budget Amendment Descriptions for 7/27/2015 Finance Committee Meeting Agenda:
1. Approve the project budget for the Television Broadcast Traffic Safety Awareness Campaign
funded with a State Traffic Safety Improvement grant in the amount of $60,000 as submitted by
Traffic Operations.
2. Approve the project budget for Dubuque and Osage Road Traffic Safety Improvements funded
with a state grant in the amount of $$180,000 with $8,000 in matching funds contributed by the
City, resulting is a total project cost of $188,000 as submitted by Traffic Operations.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
Project Name
City Contract No.
Project Manager
Project Budget Total
PROJECT BUDGET WORKSHEET - ALL PROJECTS ked
PAGE ONE i/3-7/6-
Television Broadcast Traffic Safety Awareness Campaign
n/a (City Project No. TOF-253)
Mohammad Elahi
$ 60,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
B. State Grant
Grant Name
C. City Match
D. Other Entities Yes
Name
x
CFDA #
Yes
x
Tao
Source of Funding
No
No
IVY Qi?5 (/t° mot'
x
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
100.00%
Grant Agreement Number "1/0— 3 )3.7
cs-TsF-riff 7vJJ
% Paid by City
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
Paid by other entity
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Production and prime time airing of local TV traffic safety awareness ads.
Done None. /
El r
Yes No
❑ Q
❑ Q
❑
❑ Q
❑ ❑
❑ ❑
❑a
Page 2 must be attached and signed.
K:\shared goodies\forms\TV Campaign Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date `14//1�
Project Name (from page one) Television Broadcast Traffic Safety Awareness Campaign
Department No. project will be budgeted under
Activity No. project will be budgeted under
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
(Each column should only include amounts by fund)
Fund:
Fund: Fund:
Fund: 290 Total
60, 000.00
$
60, 000.00
TOTALS $ 60,000.00 $ - $ $ - $ 60,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
13reate Agency Contract
�l Adu'erfi ,
60, 000.00
60,000.00
TOTALS $ 60,000.00 $ - $ $ $ 60,000.00
s -)
ignature Dept. D to (Signature Finance Dept. Review) Date
f eiweitti
K:\shared goodies\forms\TV Campaign Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Dubuque & Osage Traffic Safety Improvements
City Contract No.
Project Manager
Project Budget Total
A T4
-1I7-7/I�
n/a
Mohammad elahi
$ 180000 (+8000)
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name n/a
x
CFDA #
To be assigned by the Finance Dept.
Project No.
Subproject No. Tsr 77 c
% Paid by federal grant 0.00%
Grant Agreement Number n/a
B. State Grant Yes ljel No It % Paid by state grant 100.00%
Grant Name Traffic Safety ffirivrehAekst /II)5 tuvt Grant Agreement Number 2016-TS-020
c-rsF ?/53CA/5)
C. City Match Source of Funding 0 % Paid by City 0.00%
D. Other Entities Yes
Name
No
x
% Paid by other entity n/a
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list engineering review
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
tTraffic signalization, railroad preemption, and advance end of green warninf system
Done None
El ❑
Yes No
❑ El
❑ ❑
x
x
v
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget dubuque and Osage\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
Project Name (from page one) Dubuque & Osage Traffic Safety Improvements
Department No. project will be budgeted under
Activity No. project will be budgeted under
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
Project No.
Subproject No.
City Clerk Use Only
Finance Committee
Approval Date 7 6-qb
To be assigned by the Finance Dept.f L1iZ
(Each column should only include amounts by fund)
Fund: 290 Fund: Fund: Fund:
Total
180, 000.00 180, 000.00
8,000.00 8,000.00
TOTALS $ 180,000.00 $ 8,000.00 $
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
(Signature Dept.
180, 000.00
$ 8,000.00
$ $ 188,000.00
$ 8,000.00
180,000.00
TOTALS $ 180,000.00 S 8,000.00 $ $ $ 188,000.00
ate
(Signature Finance Dept. Review)
747/5
Date
K:\shared goodies\forms\Project Budget dubuque and Osage\Page 2 (Constr Proj) (Mar 2010)