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Home My WebLink About07/13/2015FINANCE COMMI I IEE July 13, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Ca11: Approval of Agenda Approval of Minutes of June 29, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. P.O. Bram and P.O. Rulapaugh Class/Meeting: AR15 M16 Armorer Course Destination: Ramsey, Minnesota Dates: 8/4/15 - 8/6/15 Amount not to exceed: $1,496.00 2. Inv. McFarland and Officer Lippert Class/Meeting: Robbery Investigation Destination: Oklahoma City, Oklahoma Dates: 6/23/15 - 6/24/15 Amount not to exceed: $506.75 3. Katie Knight, Exhibition Curator Class/Meeting: Transforming Hate Gallery talk and special tour events - (Guest Speaker from Helena, Montana) Destination: Waterloo, IA Dates: 6/22/15 - 6/23/15 Amount not to exceed: $1,702.61 4. Authorize award and execution of Contract to the lowest bidder, Cardno ATC, in the amount of $4,985 for Asbestos Survey of nine (9) structures listed on the attached document. 5. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $2,885.12 Expenditure: Watts 2" Electric Acuators for pools. Building Maintenance Amount and Estimated S/H: $4,640.00 Expenditure: Chimney demolition at Evidence Storage Building. Page 1 of 232 Building Maintenance Amount and Estimated S/H: $11,486.00 Expenditure: Install water softener at City Hall. City Clerk's Office Amount and Estimated S/H: $13,071.00 Expenditure: Iowa League of Cities Membership Dues (7/1/15 - 6/30/16) Cultural & Arts Amount and Estimated S/H: $10,500.00 Expenditure: Replacement of mural on side of parking ramp on Lafayette Street, located between E. 4th Street and E. Park Avenue. Engineering Amount and Estimated S/H: $22,455.00 Expenditure: Spraying trees in the riprap in various reaches along the flood control system. Leisure Services Amount and Estimated S/H: $3,088.02 Expenditure: Repair to water pump on Gates Golf course. Police Amount and Estimated S/H: $1,536.00 Expenditure: Entry door electronic door lock and intercom system for Property Building. Police Amount and Estimated S/H: $13,835.00 + $1,200.00 S/H Expenditure: Shelving for the new property evidence room. Police Amount and Estimated S/H: $16,002.50 Expenditure: Renewal of the annual support agreement for Shieldware, Tracs software and NCIC sever for July 2015 to June 2016. Police Amount and Estimated S/H: $20,549.61 Expenditure: Nine (9) Panasonic Toughbook Laptop computers for the Police patrol cars. Sewer Department Amount and Estimated S/H: $2,529.00 + $75.00 S/H Expenditure: Nine (9) Trojan replacement UV lamps under warranty pro ration. Sewer Amount and Estimated S/H: $11,767.00 + $150.00 S/H Expenditure: Moyno rebuild parts for #2 & #3 TAS transfer pumps. Page 2 of 232 Street Department Amount and Estimated S/H: $2,425.12 + $78.00 S/H Expenditure: Replacement brake master cylinder - sweeper S 11. Traffic Operations Amount and Estimated S/H: $16,310.28 Expenditure: Three (3) decorative poles and 15 LED light fixtures. BUDGET LINE ITEMS TO BE AMENDED 6. Approve the project budget for the Donor Recognition Wall at the Library funded by a donation from the Friends of the Library in the amount of $16,000, as submitted by the Library. 7. Approve the project budget for the Hotel/Motel tax grant award for advertising in the amount of $38,928, as submitted by Cultural & Arts. BILLS PAYMENT 8. July 13, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 3 of 232 Mayor BUCK CLARK COUNCIL MEMBERS CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO COMMITTEE COMMUNICATION BUILDING AND GROUNDS & FINANCE COMMITTEES Meeting Date: July 13, 2015 Prepared: June 30, 2015 Dept. Head Signature: C (t/ / ,2u !j— DAVID Rudy D./Jones JONES Ward I SUBJECT: 149-AS-06-29-15 CAROLYN COLE Submitted by: Rudy D. Jones, Community Development Director At -Large Ward 2 PATRICK Recommended City Council Action: Authorize Award and Execution of Contract for MORRISSEY Asbestos Survey for nine (9) structures: Ward 3 QUENTIN M. 430 Bayard Street 3126 Franklin Street 330 Irving Street HART 219 Newell Street 225 Newell Street 433 Rath Street Ward 4 219 Sumner Street 223 Sumner Street 1808 East 4tb Street RON WELPER to Cardno ATC, lowest responsible bidder, in the amount of $4,985.00 on July 13, 2015. Ward 5 Summary Statement: Staff solicited four bids and received only one bid for the Asbestos TOM Survey project. LIND At -Large Staff is recommending Award to Cardno ATC. STEVE SCHMITT Expenditure Required: $4,985.00 Source of Funds: Community Development Block Grant. Policy Issue: Slum and Blight, Public Safety, Housing, New Construction Alternative: None. Abatement before demolition required by State and Federal law. J:\DEMI\Asbestos Contracts\ASBESTOS SURVEY\149-AS-06-29-15\Council Communication award -execution 149-AS.docx CITY WEBSITE: www.cityofwaterlooiowa.com EQUAL HOUSING OPPORTUNITY WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer June 24, 2015 Attn: Rudy Jones City of Waterloo Waterloo Community Development Board 620 Mulberry Street Waterloo, IA 50703 CR, Canino' ATC Shaping the Future RE: Proposal for Asbestos Services Pre -Demolition Asbestos Survey, Spec, and Final Visual Inspection Nine Residential Properties; Waterloo, Iowa Cardno ATC Proposal No. 204BS-2015 Dear Mr. Western: 1.0 Introduction Cardno ATC is pleased to present this proposal to provide a pre -demolition asbestos survey and related services for the following nine residential properties in Waterloo, Iowa; 330 Irving Street, 3126 Franklin Street, 225 Newell Street, 219 Newell Street, 433 Rath Street, 430 Bayard Street, 1808 E. 4th Street, 219 Sumner Street, and 223 Sumner Street. The pre -demolition inspection will inspect for potential asbestos containing materials, which will subsequently be removed prior to demolition activities. These inspections are required by the State of Iowa DNR prior to demolition. Cardno ATC's proposal includes a field survey by an Iowa -licensed inspector, sampling, laboratory analysis, preparing a survey report with recommendations, bid specifications, and a final visual clearance inspection following abatement if necessary. 2.0 Qualifications and Experience Cardno ATC's asbestos and hazardous material consulting services include site inspection, hazard assessment, project design, monitoring of abatement contractor activity. Our asbestos group is highly experienced in conducting building surveys, inspections, and assessments as well as designing technical removal and demolition specifications and associated drawings. In addition, Cardno ATC's affiliated laboratories are fully EPA and American Industrial Hygiene Association (AIHA) accredited to analyze industrial hygiene and environmental samples collected from air, water, soils, and solids. 3.0 Scope of Services Cardno ATC will perform the inspection and related services in accordance with standard Iowa regulations at the site. The sampling will generally include collection and analysis of all identified suspect material. The survey will be performed by an Iowa -licensed Asbestos Inspector and will include the following specific activities: Page 2 City of Waterloo Nine Residential Properties • • • ATC A visual inspection of all accessible interior areas to provide a general understanding of the various types and conditions of accessible ACM that may be present in the areas surveyed. Cardno ATC's report will include tables identifying the locations and estimated quantity of accessible ACM in the areas surveyed. The scope of work for a "Pre Demolition Survey" as described includes some minor exploratory demolition activities in random areas to access potential hidden ACM. In accordance with Iowa DNR requirements, samples will be collected of each suspect material. All samples will be analyzed initially by PLM and then submitted for point counts and transmission electron microscopy if requested. The samples will be analyzed by an Al HA accredited laboratory. Cardno ATC currently has an in- house AIHA accredited laboratory that will perform the analysis of the collected samples. A report of findings including, types of suspect ACM sampled, list of actual types of ACM based on laboratory analysis and tables identifying the location, estimated quantity and general condition of each type of accessible ACM found, representative common areas, and exterior areas surveyed. The report will also include general recommendations regarding removal and additional testing that should be performed. Upon completion of the asbestos survey report, Cardno ATC will write bidding documents for the asbestos abatement project at the facility. The scope of work will be determined by the client. The documents will include drawings (not to scale) and/or photos identifying locations of the asbestos containing materials within the building. The bidding documents will include the regulations and standards from which the abatement procedures will be based upon, including but not limited to contractor requirements, air monitoring requirements, and record keeping requirements. Upon completion of the asbestos abatement, Cardno ATC will inspect the property to assure all asbestos containing materials have been removed. Once all noted ACMs are properly removed, Cardno ATC will provide a final clearance letter for the property. 4.0 Cost Proposal Cardno ATC has established the following costs f Property Survey & Report Bid Specs Final Clearance Property Total $ 590 330 Irving Street $ 525 $ 15 $ 50 3126 Franklin Street $ 450 $ 15 $ 50 $ 515 225 Newell Street $ 475 $ 15 $ 50 $ 540 219 Newell Street $ 475 $ 15 $ 50 $ 540 433 Rath Street $ 475 $ 15 $ 50 $ 540 430 Bayard Street $ 475 $ 15 $ 50 $ 540 1808 E. 4th Street $ 475 $ 15 $ 50 $ 540 219 Sumner Street $ 525 $ 15 $ 50 $ 590 223 Sumner Street $ 525 $ 15 $ 50 $ 590 Total $ 4,400 $ 135 $ 450 $ 4,985 Page 3 City of Waterloo Nine Residential Properties �7 Camino'UP'Weft Wain Additionally if point counting of the any of the samples is requested analysis can be performed for an additional charge of $25 per sample. 5.0 Conclusion and Schedule Cardno ATC can commence field work within 5 days after being given notice to proceed, with issue all the initial survey report within 15 business days of given notice to proceed. Cardno ATC has multiple Iowa licensed asbestos inspectors that could be utilized for this project. We thank you for taking the time to and effort to consider our proposal. If you have any questions regarding this proposal or require further information or clarification, please do not hesitate to contact me at (319) 233-0441. Thank you again for your consideration. Sincerely, CARDNO ATC Scott Hanson Project Manager for Cardno ATC Direct Line +1 319 233 0441 Email: scott.hansonacardno.com Gaylen Hiesterman, CGP Operations Manager for Cardno ATC Direct Line +1 319 233 0441 Email: gaylen.hiestermanCcacardno.com By signing below the City of Waterloo indicates acceptance of this proposal, prepared by Cardno ATC, as the lowest and most responsible bid for this project. Once a signed copy of this proposal is received by Cardno ATC it will serve as notice to proceed for this project, unless otherwise directed. Name (signature): Name (print): ERNEST G. CLARK Title: MAYOR, CITY OF WATERLOO, IOWA Date: City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7rl (3//5 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint $ 2,885.12 plus est. shipping costs of $ Department to expend to pay for or purchase Watts 2" Electric Acuators for pools This purchase or expenditure is being made because: Vendor selected for this purchase: McDonald Supply n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp % ally st'tted, (Project Code) q9- (-/ i?��e/ (Signature Dept. Head or Designee) Date (Signs re Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee �% r Approval Date ) 3//5 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 4,640.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Chimney demolition at Evidence Storage Building Vendor selected for this purchase: Failor Hurley Construction n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Two other contractors contacted - no bids received Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer n Sanitation QX Bonds ❑ Federal/other grants ElOther (specify) This expenditure is to be coded to the following budget line -item: 414-22-8800-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ /00,000 and the current available balance is Re tfully milled,<< $ 36.64z3 7-6 -if 1 -�4I't /) 47-� /s' (Signature apt. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre- Auth City Hall Wtr Softener.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 17// 3/%> The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 11,486.00 plus est. shipping costs of $ to pay for or purchase to install water softener at City Hall This purchase or expenditure is being made because: Vendor selected for this purchase: Ecowater Systems I ^ I Bids or written quotes were taken on this purchase, as follows: Ecowater Systems - $ 11,486.00 Culligan - $ 13,423.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-8800-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 106, 0---U and the current available balance is Resgee fully sybmitted, F� ✓ $ <{6, t:2 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7/( 31/ 5 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk's Office Department to expend $ 13,071.00 plus est. shipping costs of $ to pay for or purchase Iowa League of Cities Membership Dues 7/1/15 - 6/30/16 This purchase or expenditure is being made because: Vendor selected for this purchase: x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Annual dues set by organization Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-103-8400-1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respect ubmitted, (Project Code) $ l AcO�� $ %i‘2 iY ✓ e Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\ orms\Pre-Authorization.lowa League of Cities (Mar 2010) City Clerk Use Only Finance Committee Approval Date 743/f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 10,500.00 plus est. shipping costs of $ to pay for or purchase replacement of mural on side of parking ramp on Lafayette Street; located between East 4th Street and East Park Avenue This purchase or expenditure is being made because: current mural has deteriorated and is significantly faded, is beginning to tear, and is coming loose from the mounting Vendor selected for this purchase: Signs & Designs ❑x Bids or written quotes were taken on this purchase, as follows: Signs & Designs: $10,500.00 Nagle Sign: $20,644.85 Nesper Sign: $22,789.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ❑ Sanitation • Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-26-4205-2152 Capital Improvements (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resp ctfully submitted, $ 70, 000.00 $ 57,100.00 ( ignature Dept. Head or Designee) Date Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) SIGNS &DESIGNS,. Visit us in the Industrial Park 5600 Nordic Drive Cedar Falls, Iowa 50613 319-277-8829 Fax: 319-268-2298 SEEEEE BUR WEBSITE: www.t eSignPeop e.net Waterloo Center for the Arts 225 Commercial St. Waterloo, IA 50701 Phone: Fax: For quotes over $500, a 50% deposit is required to place order, remainder is due 30 days after completion. In the event of delinquent payments, the client will be charged 1.5% interest for every month after the first 30 days. Client agrees to pay all collection costs in the event of default of payment Quantity RICHARD THOMAS MURAL Good Thru Quotation 515-42 Page: 1 Payment Terms Sales Rep Description 6/6/15 Net 30 Days Mason • OPTION 1 - $15,920 Replace existing frame with 29'x 72' Ackland Media frame and new 5-year raphic on 23.5 oz. block -out face Replace graphic only estimate: $10,500 OPTION 2 • $8,690 Replace existing frame and remove most of backer panels, install new 16'x 40' ckland Media frame and new 5-year graphic on 23.5 oz. block -out face - Replace graphic only estimate: $4,200 I accept above prices and terms, and give authorization to proceed: Signature: Printed name: Date: Subtotal Sales Tax Total NAGGCE. 5/GNS= INC 1020 WILBUR AVENUE P.O. BOX 2098 WATERLOO, IOWA 50704 319-233-4604. 1-800-728-4604 FAX: 319-233-7514 605 IOWA AVENUE WEST MARSHALLTOWN, IOWA 50158 641-752-6608.1.888-656-SIGN FAX: 641-752-6968 REMIT TO: PO.BOX 2098 WATERLOO, IA 50704 DEPOSIT Invoice #: Inv Date: Customer #: Page: INVOICE DP24586 05/15/15 72720 5 of 5 SOLD TO: JOB LOCATION: WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST WATERLOO IA 50701 WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST WATERLOO IA 50701 REQUESTED BY: Kent Shankle ORDERED BY PO NUMBER SALESPERSON ORDER DATE PAYMENT TERMS DUE DATE Kent Shankle Tom Nagle 05/13/15 50.0% Due Upon Receipt 06/30/15 QTY DESCRIPTION UNIT PRICE TOTAL PRICE 1 QUOTE #19383 $20,644.85 $20,644.85 Remove and junk existing 29' x 72' flex face wall mural (Thomas Mural) and associated retro frame and retainers. Furnish (1) new 16' x 40' mural. Frame work will be aluminum extrusion. Face panels will be 4' x 8' x 6 mm ACM. Panel seams will be visible. Graphics will be digitally printed with a 6-color latex process on 3M media with a 3M overlaminate. Mural should be expected to last 5 to 7 year without significant fading. Taxes are an extra charge if applicable. ACM backer panels on the ramp will be removed / modified to fill the air space between floors as appropriate. SUB TOTAL $20,644.85 ESTIMATED SALES TAXES $1,445.14 TOTAL PROPOSAL AMOUNT $22,089.99 *** FINAL INVOICE AMOUNT MAY VARY UPON COMPLETION *** PLEASE PAY THIS DEPOSIT AMOUNT: $11,045.00 • NESPER SIGN ADVERTISING, INC. CEDAR R A P I D S, I O W A • N A T I O N A L Proposal WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL STREET WATERLOO IA 50701 INSTALLED AT: Number: 30045 Date: 06/30/15 WATERLOO CENTER FOR THE ARTS LAFAYETTE & 4TH STREET WATERLOO IA 50701 MR. KENT SHANKLE Nesper Sign hereby proposes: FURNSIH AND INSTALL DIGITALLY PRINTED 23.50Z FLEX GRAPHICS TO MATCH NESPER DESIGN# PM-206. REMOVE OLD FACES AND DISCARD: CLEAN CABINET AS GOOD AS POSSIBLE. INSTALL NEW FACES. QUOTE...$22,789.00 +TAX All material is guaranteed to be as specified, and the above to be in accordance with the specifications submitted for the above work and completed in a workmanlike manner for the sum of: DOLLARS: $22,789.00 +TAX TERMS: 1/2 DOWN NET 30 DAYS Maximum Payment by Credit Card is $5000.00 (INTEREST OF 1.5% WILL BE ADDED TO PAST DUE ACCOUNTS) PATRICK McALLISTER ACCEPTANCE OF PROPOSAL, The above prices, specifications and conditions are satisfactory and are hereby accepted You are authorized to do the work as specified Payment will be made as outlined above_ I agree to the additional terms and conditions on reverse side. BUYER By Title Guaranteed by Contract Date By Title NESPER SIGN A➢VERTISING,INC. SEE REVERSE SIDE FOR ADDITIONAL TE RAI S AND CONDITIONS 4620 J. St. SW • Cedar Rapids. IA 52404-4928 (319) 366 - 5312 • Fax (319) 366- 6493 • 800 332-8403 7/i3/1S City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 22,455.00 plus est. shipping costs of $ 0.00 to pay for or puchase Spraying trees in the riprap in various reaches along the flood control system. This purchase or expenditure is being made because: The Corps of Engineers requires the City to maintain our levee system. ❑x Bids or written quotes were taken on this purchase, as follows: Keeling Tree Service, Mason City: No Bid, B&B Lawn Care, Waterloo: No Bid Landmark Turf Services, Dunkerton: $22,455 Tiedt Nursery, Waverly: No Bid n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A This expenditure is to be coded to the following budget line -item: 414-07-5600-2171 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 450,000.00 ✓ $ 237,480.24 ✓ LIP in.QA-I, / 61/I /i5 2/qb za/11.6 `t-%/P-- (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) City Clerk Use Only Finance Committee/ Approval Date 1` i3/1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,088.02 plus est. shipping costs of $ to pay for or purchase repair to water pump on Gates Golf course. This purchase or expenditure is being made because: the pump on the pond at Gates Golf course stopped working. The pump is necessary to keep the water level acceptable in the pond. Vendor selected for this purchase: Hudson Hardware Plumbing Hudson IA ❑X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Shawver Well was contacted about the repair. They suggested Hudson Hardware, saying Hudson would be less expensive than Shawver. The pump had to be pulled to determine what was needed to repair it. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ri Sewer n Sanitation Federal/other grants pi Other (specify) This expenditure is to be coded to the following budget line -item: i (-HA() 2f7(4 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or D $ Z`') $ 23, (v(? 3 43 ✓ 721,6eiLt- 61,l„' LLG2 gnee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee ? Approval Date / /13/) 5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,536.00 plus est. shipping costs of $ 0.00 to pay for or purchase Entry Door electronic door lock and intercom system for Property Building This purchase or expenditure is being made because: The building needs a secure door lock and intercom system to speak to the public prior to allowing them access into the vestibule area for security reasons Vendor selected for this purchase: Hawkeye Alarms QBids or written quotes were taken on this purchase, as follows: Hawkeye Alarms $ 1536.00 R.C. Systems $1980.70 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415-11-1100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully, bmitted, (Project Code) J $ 7(10Dd vim- 6). (Signature Dept. Head D ignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee �7 Approval Date //i3//' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 13,835.00 plus est. shipping costs of $ 1,200.00 shelving for the new property evidence room Department to expend to pay for or purchase This purchase or expenditure is being made because: purchase all the shelving and platform stairs needed to store evidence in the property /evidence storage facility Vendor selected for this purchase: Welter Storage Equipment Co. Inc ❑x Bids or written quotes were taken on this purchase, as follows: Welter Storage Equipment Co. Inc. $13,835.00 U Line $23,120.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El 0 General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415-11-1100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfullfsugmitted, (Project Code) $ 7o,v oo- 15 ?i7�� i.e1 a "'_t'.� _ / ),U.AC Icw2. T (� (Signatyre Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee / Approval Date (_3// 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 16,002.50 plus est. shipping costs of $ 0.00 to pay for or purchase renewal of the annual support agreemnent for Sheildware, Tracs software and NCIC server for July 2015 to June 2016 This purchase or expenditure is being made because: this is an annual renewal that supports the Sheildwaresystem that is used by the Police Department for data collection and State of Iowa mandated reports Vendor selected for this purchase: Sheild Technology Corporation ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: This system is what is used county wide and is proprietary to the Sheild Technology Corporation Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is pectfully sitted, Sanitation (Project Code) $ 6,2306z t. Hea 7/ / f �1 r Olt . /, )JiLfao 4-/S t. or D signe• e) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee_ City of Waterloo Expenditure Pre -Authorization Request Form Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 20,549.61 plus est. shipping costs of $ 0.00 to pay for or purchase (9) Nine Panasonic Toughbook Laptops computers for the Police Patrol cars This purchase or expenditure is being made because: these computers will replace aginig and outdated laptops in the Police patrol cars. These are essential to the daily operations of the officers working from their vehicles. Vendor selected for this purchase: CDW-G n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: CDW-G has the state bid for in car computers from Panasonic. The price listed is the state of Iowa bid price. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-11-1100-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully ub fitted, /AP� �• 0,1111r '/2- I5 WV/Lilt- 7J Buz— 1 / (Signature Dept. He-• • sesignee) Date (Signature Finance Dept. Review) Date (Project Code) $ LeC?,1L7 $ 377- K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/13 // S City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2.529.00 plus ext. shipping cost of $ 75.00 to pay for or purchase Nine (9) Troian replacement UV lamps under warranty proration. This purchase or expenditure is being made because: Lamps burnt out before life expectancy. Vendor selected for this purchase: MC2, Inc. X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: MC2, Inc. is rep. for theses UV disinfection lamps. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: LiGeneral Fund: nRoad Use Tax: X Sewer: Sanitation: nBonds: C Federal/other grants: (lOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 / and the current available balance is $ 250.000.00 Respectfully submitted, -- - fit, 24. 415" (Signature Dept. Head Or Designee) (Sate (Signature Finance Dept. Review) Date Mc2, Inc. 2320 S. 156th Circle • Omaha, Nebraska 681.30-2511 • Phone (402) 333-9660 • FAX (402) 333-9663 PROPOSAL 15-5460 TO: City of Waterloo, Iowa Attention: Brian Bowman DATE: June 25, 2015 REFERENCE: Trojan Lamps FOB: Factory Lamps by Trojan Technologies Nine (9) Trojan replacement lamps @ $281.00 each = $2,529.00 Estimated freight - $75.00 NOTES: 1. This proposal represents our best interpretation of plans, specifications, and design conditions. It remains the Purchaser's responsibility to verify quantities and compliance. 2. Backcharges will NOT be accepted unless Mc', Inc. has been notified in writing and approved the charges prior to work being done. 3. The above price is firm for Thirty (30) days. 4. Terms of payment are NET 30 DAYS. Any unpaid balance will be assessed 1/5% per month. 5. The above price does NOT include any taxes. 6. This proposal does NOT include installation, wiring, painting, or any other item except as specifically described above. 7. Please direct your Purchase Order to: Mc2, Inc 2320 S. 1.56th Circle Omaha, NE 68130-2511 Page 1 of 5 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 11.767.00 plus ext. shipping cost of $ 150.00 Movno rebuild parts for #2 & #3 TAS transfer pumps. Department to expend to pay for or purchase This purchase or expenditure is being made because: Moyno rebuild_pump stock parts for pump break downs. Vendor selected for this purchase: MC2, Inc. []Bids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: MC2, Inc. is rep. for these pump parts. Total cost including freight is $11,917.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: []Road Use Tax: []Sewer: []Sanitation: []Bonds: []Federal/other grants: []Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 and the current available balance is $ f10 2`7 396'061 v Respectfully submitted, (Signature Dept. Head Or Designee) date (Signature Finance Dept. Review) Date 0f ?Q/2,115 20:28 4023339663 MC2 INC PAGE 01/01 Mc2, Inc. 2320 S. 156th Circle • Omaha, Nebraska 68130-251 1 • Phone (402) 333-9660 • FAX (402) 333-9663 PAX MEMO DATE:-2a- Is ATI"N' -kf(44I"CL.D COMPANY.- �'>-41 ar FAX#: - 1- 291- 4S2 SU,BJECT: y1_;c0 4/ZTu - 1 FROM. Roger D. Gellhaus Total Number of Pages: I MESSAG : .i2 kr&1-lA Rb - L c p =h_p_Ts rZ1Cl1k-Lr7 . 41i 7L�i� 1L.l T`1 tr E Jr S Arc7s -r- .(2 -- • br2A,Vtz C$i2tl V' 'S ,ep F 4Cu — 35 2:14 f,3L4.12eu, k4.•r -l' pb 212 - 8L I FAcW - 5 boy L ' 1zmC 1 1 `!- -� JT 1t, ;< - iLPLr) _ Zo tii S'rocu _ 6}SLAC. Svppatzr • 6C2F)91 - 419319 c4ct.4 f iik.) SToGiC A C1 C.t n6' L.....—► PG C>41D - t1 10612 t -e3G--1 2 c 1`t MC-ir C 0 .. 122 13 a+ l 2 °2 r C- '2 to._ S TOc c Inc - PG bi 6 - q __ L�UJ 2 t►� CZCJc_ (1) T?-TAww1tz, '� S Awl...-. _.. 6 !si !7 , Y L d d iv- TB- /2 ,_ .e /�4 .0,,,,as /_E i� d' -r'� e-mail Address: info9mc2h2o,com Approval Date City Clerk Use Only Finance Committee 7/t 3/i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street $ 2,425.12 plus est. shipping costs of $ 78.00 Replacement brake master cylinder - sweeper S11 Department to expend to pay for or purchase This purchase or expenditure is being made because: Cracked housing - non repairable Vendor selected for this purchase: Trans -IA Equipment Co ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) Storm Water This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 220,000.00 $ q'cilioUU 7- S -/ s-271Lelt,/ //ti K:\shared goodies\forms\Street Department - Master Cylinder - Sweeper S11 - July 2015.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7/13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 16,310.28 plus estshipping costs of $ to pay for or purchase 3 - Decorative Poles and 15 LED light fixtures Additional $3,310.28 from original pre-auth This purchase or expenditure is being made because: To be installed on W. 4th St. in front of the 5 Sullivan Bros. Convention Center Vendor selected for this purchase: Crescent Electric Supply co �X Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA Van Meter Waterloo, IA $16,310.28 $18,702.76 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Finance Approved NTE $13,000.00 - 3/30/2015 Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund n Road Use Tax n Sewer ri Sanitation • Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ / 3-�o�->i� r%� "Cr 4416(.01 dAG �, , ��7 � ' %2 -rat /�� /�.r. tt fA 7 / ' (Signature Dept. H:.d or Designee) D to (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015-July-Expenditure Pre -Authorization -Crescent Electric -Additional $3,310.28(16,310.28) 3 polesl5 LEDs on W. 4th.xls (Mar 2010) TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED C/G ,i� 'ja(+'S(376 !??Q" /7t?-Gi FYa 614 BUDGETED EXPENDED YTD THIS REQUEST LEFT Ar : ER THIS REQUEST DATE Original- Clerk/Finance Copy - Department NAMES) AND POSITION(S): Katie Knight, Exhibition Curator/Guest Speaker DATE: June 22, 2015 NAME OF CLASS / MEETING: Speaking Volume: Transforming Hate Gallery talk and special tour events. DEPARTURE DATE: July 22, 2015 RETURN DATE: July 24, 2015 DESTINATION: Waterloo, IA DEPARTURE POINT IF NOT WATERLOO: Helena, Montana DATE(S) OF MEETING: July 22-23, 2015 PURPOSE OF TRAVELITRAINING: Katie Knight, will be a guest speaker for a public gallery talk and will be conducted guided tours for multigenerational audiences. Expenses will be supported by the Cultural Leadership Partnership grant program through the lowa Arts Council. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X AIRFARE X RENTAL VEHICLE DEPARTING FROM: Helena, Montana ESTIMATE OF COST: $140 LODGING $271.41 $70 MEALS BUDGET LINE ITEM: 26STG.OSG 010 26 42651346 CAR RENTAL x GRANT REIMBURSABLE PARKING ) YES NO REGISTRATION $871.20 AIRFARE $50 MILEAGE/FUEL $300.00 TOTAL FOR ALL. $ 1702.61 M!SC!TOLLS ! YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD Co/2Z/I DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2016_ BUDGETED j,> j r EXPENDED YTD THIS REQUEST / i 6 LEFT AFTER THIS REQUEST 33 Cif DATE ; ,-. Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): P. O. Bram P.O. Rulapaugh DATE June 16th, 2015 NAME OF CLASS / MEETING: AR15 M16 Armorer Course DESTINATION Ramsey, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 4th, 2015 Return Date: August 6th, 2015 DATE(S) OF MEETING: August 5th-6th 2015 PURPOSE OF TRAVEL: Lt. Cirksena is requesting authorization to send Officers Bram and Rulapaugh to AR15 / M16 Armorers Course in Ramsey, Minnesota. Officers Bram and Rulapaugh are firearms instructors for the police department and also armorers' and maintain our firearms to include AR15/M16 that belong to the police department and are used by Waterloo Police Officers. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $300.00 LODGING Rental car $256.00 MEALS .00 PARKING $790.00 REGISTRATION .00 AIRFARE $150.00 MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 1496.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 748.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1345 FY 201 BUDGETED /. . EXPENDED YTD - THIS REQUEST �f LEFT AFTER THIS5e REQUEST j' DATE ( Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Inv. David McFarland & Officer Melissa Lippert DATE: June 29,2014 NAME OF CLASS / MEETING: Robbery Investigation DESTINATION: Oklahoma City, Oklahoma DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 23,2015 Return Date: June 24,2015 DATE(S) OF MEETING: June 23-24,2015 PURPOSE OF TRAVEL: Inv. McFarland and Officer Melissa Lippert traveled to Oklahoma City, Oklahoma to interview several suspects in a robbery investigation. The suspect and others left Waterloo shortly after the reported robbery and were located in Oklahoma City by local authorities. The Officer traveled to Oklahoma to interview the suspect, witnesses and others involved and gathered evidence involved in our case. A city vehicle was used for travel to Oklahoma. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $286.32 LODGING $64.41 MEALS $00.00 REGISTRATION $132.02 MILEAGE/FUEL $24.00 TOTAL FOR ALL: $ 506.75 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 253.38 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR vll DATE DATE Budget Amendment Descriptions for 7/13/2015 Finance Committee Meeting Agenda: 1. Approve the project budget for the Donor Recognition Wall at the Library funded with by a donation from the Friends of the Library in the amount of $16,000 as submitted by the Library. 2. Approve the project budget for the hotel/motel tax grant award for advertising in the amount of $38,928 as submitted by Cultural & Arts. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTSQv4 PAGE ONE 4/i3Ai� Friends of the Library ,60/101O f — L) f2 % �Qc (,Y/j/ L/ l i ..k// Sheryl McGovern, Director $ 16,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes x No Name No x Source of Funding Friends of the Waterloo Public Library To be assigned by the Finance Dept. Project No. Subproject No. 330111 FOL A'/\ij".t % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Annual gift from the Friends of the Library to be used as determined by the Board of Trustees 0.00% 0.00% 0.00% 100.00% Done None Yes No ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ x x Page 2 must be attached and signed. users\michelle-w\forms\project-worksheets-fol\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Friends of the Library Department No. project will be budgeted under 33 Activity No. project will be budgeted under 3160 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue City Clerk Use Only Finance Committee Approval Date 1/1,3/( To be assigned by the Finance Dept. Project No. Subproject No. 33901F FOL frNR (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total 16,000.00 16,000.00 TOTALS $ 16,000.00 $ $ $ $ 16,000.00 EXPENDITURES: 13BId pf11 r,e 16,000.00 9 $ 16,000.00 (Signature Dept. Head TOTALS $ 16,000.00 $ - $ - $ - $ 16,000.00 Date %/ .tfi .. (Jii ks�-1 1-2-1 ( ign ture Finance Dept. Review) Date users \michelle-w\forms\project-worksheets-fol\Page 2 (Donat-non constr) (Mar 2010) 2310 FRIENDS-0 THE WPL 415 COMMERCIAL ST. WATERLOO, IA 50701 Pay to theeltevertr,i0az Order of //--20 -/4 u heeett4J 04tal CVO-0 ()IMMUNITY BANK & .omea.a ., a. TRUST For I:0739225'01:2064040 23L0 72-2259/739 01 Date I $ /6(006, 00 p, 6uamlry IIallars u D. tlb on PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE P9d`'1511 '1/t3�rsi Project Name HOTEL MOTEL FY2016 City Contract No. Project Manager Project Budget Total LAURA STAMMLER $ 38,928.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name B. State Grant Yes No Grant Name C. City Match To be assigned by the Finance Dept. Project No. ' 26HMT ADVFY16 Subproject No. CFDA # % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Source of Funding CONTRIBUTE A MATCH % Paid by City D. Other Entities Yes No Name % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None 111 Yes No ❑ E ❑ ❑X ❑ Q ❑ ❑X El E ❑ 0 ❑ ❑X ADVERTISING HOTEL -MOTEL AWARD FOR FY2016 FROM CVB Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget-FY2016-HMT.ADVFY16\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) HOTEL MOTEL FY2016 Department No. project will be budgeted under 26 Activity No. project will be budgeted under 4265 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 HOTEL MOTEL TAX EXPENDITURES: To be assigned by the Finance Dept. Project No. 26HMT.ADVFY16 Subproject No. (Each column should only include amounts by fund) Fund: O v Fund: Fund: Fund: Total 38,928.00 38,928.00 TOTALS $ 38,928.00 $ - $ $ $ 38,928.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1351 ADVERTISING 38, 928.00 38, 928.00 TOTAL $ 38,928.00 $ $ - $ $ 38,928.00 (Signature Dept. Head) 7 Date 74,w/.1,z//, (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget-FY2016-HMT.ADVFY16\Page 2 (Donat or NON-constr) (Mar 2010) Laura, At last night's City Council Meeting, the CVB Board's recommendations for funding the Partner Grants were approved. For FY16, we had $96,000 to allocate through this process. The WCA's award is $38,928. Thanks for all of the information you provided and for all you and your team do for tourism in Waterloo! Aaron Aaron Buzza, CDME Executive Director Waterloo Convention & Visitors Bureau 500 Jefferson St. Waterloo, IA 50701 www.travelwaterloo.com 319.233.8350 — Office