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Home My WebLink About06/29/2015FINANCE COMMITTEE June 29, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of June 22, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. P.O. Saunders Class/Meeting: Oleoresin Capsicum Instructor School Destination: Johnston, IA Dates: 7/13/15 Amount not to exceed: $215.00 2. P.O. Saunders Class/Meeting: ASP Baton Instructor re -certification School Destination: Johnston, IA Dates: 8/19/15 Amount not to exceed: $190.00 3. Sit. Richter Class/Meeting: Open Sight Rifle Instructor Re -Certification Destination: Johnston, IA Dates: 10/21/15 Amount not to exceed: $265.00 4. P.O. Sullivan Class/Meeting: Precision Driving Instructor Re -certification Destination: Johnston, IA Dates: 9/2/15 Amount not to exceed: $190.00 5. Steve Carey Class/Meeting: Confined Space Rescue Recertification Destination: Albert City, IA Dates: 7/7/15 Amount not to exceed: $125.00 6. CDL Employees and Supervisors Class/Meeting: Mandatory Training for Drug and Alcohol awareness - By Covenant Medical Center Destination: Waterloo, IA Page 1 of 218 • Dates: 5/13, 5/19 & Amount not to exceed: $600.00 5/28/15 7. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $7,448.83 Expenditure: To provide network service; new computers and printers to parking ramp. Building Maintenance Amount and Estimated S/H: $5,538.29 Expenditure: Office furniture and buildout for parking. Engineering Amount and Estimated S/H: $25,845.00 + $50.00 S/H Expenditure: A Trimble R10 GPS bundle. Engineering Amount and Estimated S/H: $11,000.00 Expenditure: ROW Video Log. Leisure Services Amount and Estimated S/H: $7,250.00 Expenditure: Floor re -coating of the gym and fitness studio at the SportsPlex. Leisure Services Amount and Estimated S/H: N 1'h. $5,000.00 Expenditure: Additional right-of-way mowing and clean-up along San Marnan. Planning Amount and Estimated S/H: $1,300.00 Expenditure: Appraisal for NW corner of Utica and Broadway Streets. Planning Amount and Estimated S/H: $51,500.00 Expenditure: Second half of FY15 economic development base payment of $14,250 plus an incentive payment of $41,500. Police Amount and Estimated S/H: $18,482.43 + $125 S/H Expenditure: Pelco Video Security surveillance system for the Property / Evidence building. Police Amount and Estimated S/H: $2,940.00 Expenditure: Vinyl graphics for FY16 squad cars. Police Page 2 of 218 Amount and Estimated S/H: $21,000.00 Expenditure: FY16 Uniform supply purchase. Street Amount and Estimated S/H: $7,638.92 Expenditure: Replacement welder. Street Amount and Estimated S/H: $2,836.95 + $100 SA-1 Expenditure: Converter / Muffler for Dump Truck B06. Traffic Operations Amount and Estimated S/H: $12,435.00 + $75 S/H Expenditure: (4) Versicam Cameras. Waterloo Fire Department Amount and Estimated S/H: $1,660.00 Expenditure: 3% AR-AFFF - Firefighting foam. BUDGET LINE ITEMS TO BE AMENDED 8. Approve the project budget for the Whitewater Improvements Conceptual Design contract funded with Black Hawk County Gaming Association donation in the amount of $14,400. as submitted by the Finance Department. BILLS PAYMENT 9. June 29, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 3 of 218 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2016_ BUDGETED 3,�'L��3" EXPENDED YTD THIS REQUEST/5 LEFT AFTER THIS REQUEST 3,:11 DATE .2o> / /It -/ 5 Ori.inal - Clerk/Finance Co. - Department NAME(S) AND POSITION(S): P.O. Saunders DATE: June 19th, 2015 NAME OF CLASS / MEETING: Oleoresin Capsicum Instructor School DEPARTURE DATE: July 13th, 2015 DESTINATION Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: July 13t, 2015 Return Date: July 13`h, 2015 PURPOSE OF TRAVEL: Lt. Cirksena is requesting authorization to send P.O. Saunders to Oleoresin Capsicum Instructor school in Johnston, Iowa. P.O. Saunders is the OC instructor for the Waterloo Police Department and trains Waterloo Officers. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $.00 LODGING TAXI $15.00 MEALS PARKING $ 150.00 REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 215.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 215.00 REQUIRED CERTIFICATION PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2016_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori•inal- Clerk/Finance STAFF ONLY 010-11-1100-1346 iv Copy - Department NAME(S) AND POSITION(S): P.O. Saunders DATE: June 19th, 2015 NAME OF CLASS / MEETING: ASP Baton Instructor re -certification School DEPARTURE DATE: August 19th, 2015 DESTINATION Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: August 19th, 2015 Return Date: August 19th, 2015 PURPOSE OF TRAVEL: Lt. Cirksena is requesting authorization to send P.O. Saunders to ASP Baton Instructor re -certification school in Johnston, Iowa. P.O. Saunders is the ASP instructor for the Waterloo Police Department and trains Waterloo Officers. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $.00 LODGING $15.00 MEALS $ 125.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 190.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES x x GRANT REIMBURSABLE NO REQUIRED CERTIFICATION YES NO TOTAL: $ 190.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO �7E.y 'V ' DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2016_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 G , Co. - De•artment NAME(S) AND POSITION(S): Sgt. Richter DATE: June 19th, 2015 NAME OF CLASS / MEETING: Open Sight Rifle Instructor Re -Certification DEPARTURE DATE: October 21st, 2015 DESTINATION Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: October 21st, 2015 Return Date: October 21st, 2015 PURPOSE OF TRAVEL: Lt. Cirksena is requesting authorization to send Sgt. Richter to Open Sight Rifle Instructor re -certification in Johnston, Iowa. Sgt. Richter is a firearms/rifle instructor for the department and trains the officers of the Waterloo Police Department. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $.00 LODGING $15.00 MEALS $ 200.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 265.00 TAXI PARKING AIRFARE MISCJTOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 265.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPAAD 122 tc1 1 APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2016_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original -Clerk/Finance Co •y - Department NAME(S) AND POSITION(S): P.O. Tom Sullivan DATE: June 19th, 2015 NAME OF CLASS / MEETING: Precision Driving Instructor Re -certification DEPARTURE DATE: Sept. 2nd, 2015 DESTINATION Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: Sept. 2nd, 2015 Return Date: Sept. 2nd, 2015 PURPOSE OF TRAVEL: Lt. Cirksena is requesting authorization to send P.O. Tom Sullivan to Precision Driving Instructor Re -certification school in Johnston, Iowa. P.O. Sullivan is a Precision Driving Instructor for the Waterloo Police Department and trains Waterloo Officers. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $.00 LODGING TAXI $15.00 MEALS PARKING $ 125.00 REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 190.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 190.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAMES) AND POSITION(S): Steve Carey FINANCE DEPT. STAFF ONLY LINE ITEM usED NO 7:2 / VI t �� `fS' FY;Xt:V" BUDGETED c)U EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 1375 DATE 7d2+ 6-/ -/5- Original - Clerk/Finance Co. - be..rtment DATE: June 19,2015 NAME OF CLASS / MEETING: Confined Space Rescue Recertification DESTINATION: Albert City, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 7, 2015 RETURN DATE: July 7, 2015 DATE(S) OF MEETING: July 7, 2015 PURPOSE OF TRAVEL/TRAINING: To travel to Albert City to provide a Confined Space Rescue Recertification class for Valero Renewable Fuel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST YES NO METHOD OF TRAVEL: CITY VEHICLE X PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING REGISTRATION AIRFARE 125.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 125.00 I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND I5 NECES$AR LAND BENEFICIAL TO THE CITY OF W DEPARTMENT HEAD BUDGET LINE ITEM: 010-12-1415-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I APPROVE THIS TRAVEL REQUEST DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED di FY%P BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori•inal- Clerk/Finance (1/2— (o!)()'' Co • - be artment NAME(S) AND POSITION(S): CDL EMPLOYEES AND SUPERVISORS DATE: May 13, 19, and 28, 2015 NAME OF CLASS / MEETING: Mandatory Training for Drug and Alcohol awareness DEPARTURE DATE: DESTINATION: DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: May 13, 19, and 28, 2015 RETURN DATE: L Z2�/rIc7 PURPOSE OF TRAVEUTRAINING: Mandatory Training for Drug and Alcohol awareness i71 e-6 ic,Yf WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 600.00 I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WLO BUDGET LINE ITEM: (T j / - - /3' L(o x GRANT REIMBURSABLE YES NO REQUIRED YES NO I(G-s`•-'"` 100 per TOTAL: $ session (6) PER -PERSON 6,cytcry, r'/U �rn�I�e�roD I APPROVE THIS TRAVEL REQUEST DEPARTM fNTFtEAD MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date (ab-P17 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 7,448.83 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: To provide network service; new computers and printers to parking ramp Vendor selected for this purchase: HP/MIS n Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Purchased through MIS contract Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation ❑X Bonds n Federal/other grants � Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sybmitted, (Signature Dept. Head or Designee) (Project Code) (Signatur Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) Category Model Vendor Qty Cost Ext. Cost Laptop HP ProBook 650 G1 notebook w/ case (i5 processor, 15.6" screen, 8 gb ram) HP 2 $ 758.49 $ 1,516.98 Dock* HP docking station HP 2 $ 86.00 $ 172.00 Desktop HP ProDesk 600 G1 tower (15 processor, 8 gb ram) HP 2 $ 552.95 $ 1,105.90 Monitors HP ProDisplay P232 23" Monitor HP 4 $ 139.00 $ 556.00 Phones** Avaya 9611G N/A 4 $ - $ - Printer*** HP Officejet Pro 6830 CDWG 1 $ 98.74 $ 98.74 Printer HP LaserJet Enterprise 500 MFP M525dn CDWG 1 $ 1,746.45 $ 1,746.45 Network** Dell gigabit switch (parking network) N/A 1 $ - $ - Network extreme Networks x440-24p switch (city network) networks Inc 1 $ 1,175.00 $ 1,175.00 Network**** TP-LINK MC210CS - fiber media converter CDWG 1 $ 75.80 $ 75.80 Network**** GLC-LH-SM-CL SFP Module CDWG 3 $ 53.06 $ 159.18 Network ASA5505-BUN-K9 CDWG 1 $ 382.83 $ 382.83 Network Aruba IAP-205 Aercor Wireless 1 $ 431.95 $ 431.95 Network Next Day Support for Aruba IAP-205 Aercor Wireless 1 $ 28.00 $ 28.00 $ 7,448.83 *Dock was not included in original quote from company but added per conversation with Craig **We would use existing phones and an existing switch so there would be no costs for these items ***I just quoted the printers they specified. The first printer is an inkjet printer. We typically do not buy inkjet printers due to their low longevity and hig ****If the parking vendor supplies equipment, 1 media converter and 1 SFP module would be needed to connect their switch to our network. These wei City Clerk Use Only Finance Committee Approval Date 6c1l1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 5,538.29 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Office furniture and buildout for parking Vendor selected for this purchase: Storey Kenworthy E Bids or written quotes were taken on this purchase, as follows: State Bid n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund ❑ Road Use Tax n Sewer ❑ Sanitation n Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ctfully bmitted, (Project Code) $ I5gcQo ) $ � � 0 .37-3 ( nature Dept. Head or Designee) Date (Signat re Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - Parking Maint Office Furn-Buildout-.xls (Mar 2010) a co w (0 rn n o r a ♦ u STOREY KENWORTHY Office interiors and products 514 Bratnober Street Waterloo, Iowa 50703 319-234-4624 City of Waterloo Parking Garage Offices Salesperson: House Date: 06.18.15 Scale: 1/4" = 1'-0" Designer: Heather Pruinser Date Revised: 06.22.15 Sheet 1 OF 1 �� AMNIA MOMMMORON 0f M OWE O1Oa11Mr ke. �Ms,�yI In IMAMS, M MOM camas MO KWNI.IEYI mCMC HEREIN ARE PRYRCTKr TO STEMY I0IFMM' MO 0 SUMMED IN MONROE .� M T Ta.aaE MO T RE ONLY f011 TO MEMO FOR WON M 0001*0R COMOSY L0400. MY MUST NOT se MAOCUOO (0000 OR 0*0 N MU OT30P 1/MCUTMS MIINW7 M carom SNIIM CONSENT 00 STORY M[MKRIM Re N NO OEM 'MOIL NO SE IMO N. TM MUM OF STOREY 0,NMONM MM M,O? MOMS ARS RESUMES OEM TIC LOOM 00 MONET IONNORM1M M me COMORO PO REMO 4111111 ML I TES AROMO. RUST 30 MORRON10 TO STOW YLNNf0Mr we OR *IW1m M tomato 00. ICC9TMOE or M [SEWN br Tla WaM0O CONSTITUTES ACOMMTIT 10 TEE IONS MO WORM . City Clerk Use Only Finance Committee / Approval Date WI -41/ f } City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following Engineering Department to expend $ 50.00 to pay for or purchase purchase or expenditure submitted by the $ 25,845.00 plus est. shipping costs of a Trimble R10 GPS bundle. This purchase or expenditure is being made because: Engineering purchashed the total station in December 2014 and this purchase will add GPS cabability to the total stations. Current GPS equipement is 6 years old. Vendor selected for this purchase: Precision Midwest l l Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: Purchased total station base in December 2014 and the gps equipment must be the same manufacturer as the total station equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants I I Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-07-7830-2111(FY2016) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Use 2111 first then 1390 (Project Code) $ 25,500.00, D- (-15 $ 25,500.00, 127866700 a?Sr s ate (Signa ure Finance Dept. Review) Date K:\shared goodies\forms\Timble R10.xlsx (Mar 2010) PRECISIC)N IIDWF ST Precision Midwest Contact: Jesse Kinzenbaw jesse_kinzenbaw@precisionmidwest.com Phone: (630) 836-1000 Fax: (630) 836-8850 3 S 140 Barkley Ave. W a rrenvi l l e, IL 60555 City of Waterloo 1 Quote No: 0020128 Billing Address: City of Waterloo Engineering Department 715 Mulberry St Waterloo, IA 50703 Delivery Address: City of Waterloo Engineering Department 715 Mulberry St Waterloo, IA 50703 Line No Item Description Qty. Unit Price Total 1 R10-001-60 R10, Internal 410-470MHz radio 1.00 $25,500.00 $25,500.00 2 ROD-BDL-TS-2 Rod/Bi-Pod/Bag - Bundle - PMW 1.00 $495.00 $495.00 3 91487-00 Tablet - Range Pole Bracket 1.00 $325.00 $325.00 4 TAB-01-1110 Tablet Rugged PC w/ Radio Demo Model 1.00 $8,295.00 $8,295.00 5 EWLS-TABLET Warranty -Tablet 1.00 $525.00 $525.00 6 /TRADE IN- DISC Trade in Allowance for used TSC3 (3 months old) 1.00 -$8,295.00 -$8,295.00 7 /TRADE IN- DISC Trade in Allowance for used PM500 GNSS System including collector and all accessories. 1.00 -1,000.00 -$1,000.00 Sub Total $25,845.00 Sales Tax $0.00 Freight $50.00 Terms: Net30 days for approved accounts. Credit card payments subject to 3% service fee. Quote Total $25,895.00 Purchase Type (Please circle): LEASE or CASH Proposal Valid For 30 Days from above, promotions subject to change. Includes 1 Year Warranty unless otherwise noted on hardware and software, 30 days on accessories. Printed Name of Authorized Purchaser Signature of Purchaser Date If approved and agree to terms please sign and date above, fax to 630-836-8850, include any specific billing, shipping and purchase order information with this proposal please. p Trimble Authorized Dealer Precision Midwest - Client Purchase Considerations Trimble office software Client Installation and Network Server Rollout. 1. Precision Midwest sales staff may include an optional service when either Trimble Business Center or Trimble RealWorks software is purchased. The optional professional services include recommended onsite installation and setup where a PMW staff member will come to install directly, or work with client IT staff, the Trimble office software. If the client chooses to decline this recommended service and requires post -sale technical support to make the software usable, Precision Midwest may charge the client our standard professional services fee of $150/hour to assist in addition to providing free reference materials from Trimble on how to install and setup the software. Precision Midwest Client Leasing Options. 1. Precision Midwest offers customers very cost-effective equipment leasing programs. Here's a few benefits of leasing vs direct purchase: a. Leasing allows customers to obtain today's cutting edge technology while managing cash flow to eliminate cash burdens on the client organization. b. Most times, clients can put down a set amount of money as a down payment to help lower monthly payments. c. Most times, equipment leasing is subject to IRS Sect 179 tax benefits for companies. (Please consult with your direct tax professional to understand your situation.) d. In most of our leasing programs there is NO EARLY PAYOFF PENALTY. If you have a good year, you can pay off your lease early without being subject to service or hidden fees. e. Customers can structure a lease on GNSS equipment, for example, so for the entire term the equipment is under both hardware and software warranty. Then, at the term end, the customer can turn in the equipment to obtain the latest technology available at that time to structure a new lease, or pay the final lease payment and fees, most times as little as $1. f Customers with long projects can setup their lease and many times allow pass-thru billing to the client or project to accommodate the monthly lease payments. g. EASY PAPERWORK - For most leases we only need a single (1) page application form, painless and quick. 2. Trimble ZERO/36 (Most popular program): Typically requires (2) advance payments and $100 document processing fee. Client has option for 10% term residual, or $1 buyout. This programs includes a client 4% straight participation fee, no compounding interest, just simple. a. Example Lease Package: i. Trimble S6 3" robotic total station system with TSC3 controller, accessoires w/ trade-in credit: ii. Monthly payment: $1,089.52 (tax may be additional) iii. At lease term, only pay $1 to own equipment free and clear. b. OR - Cash purchase discount price: $37,714.00 (+ sales tax as req'd) * Leasing programs and pricing listed are subject to change, please see your PMW sales associate for the current programs to be certain of your exact costs and benefits. r;Mrimble.. Authorized Dealer City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 11,000.00 plus est. shipping costs of $ NA to pay for or purchase ROW Video Log City Clerk Use Only Finance Committee Approval Date 4`7)-5/(� This purchase or expenditure is being made because: This is the remaining part of the New Pavement Management System Data that the City has previously purchased. Vendor selected for this purchase: Iowa State University Institute for Transportation • Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: The pavement rating data that goes with the video has already been purchased. Prior Committee Actions (Dates): NA Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund n Road Use Tax n Sewer n Sanitation n Bonds n Federal/other grants n Other (specify) Local Option Sales Tax This expenditure is to be coded to the following budget line -item: 205-07-7830-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectful] submitted, 1C �C( C�ic1f ;((1 kLivi Gmil,c/Ix.%i3/,' (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies lforms\Expenditure Pre-Authorization.xls (Mar 2010) $ 12,000.00 r $ 12,000.00 V IOWA STATE UNIVERSITY Institute for Transportation Date: July 3, 2015 To: Eric Thorson City Engineer City of Waterloo Engineering Department 715 Mulberry Street Waterloo, Iowa 50703 RE: 2014 Pavement Management Services (CTRE) 2711 S. Loop Drive, Suite 4700 Ames, IA 50010-8664 515-294-8103 FAX 515-294-0467 www.InTransiastate.edu The Center for Transportation Research and Education (CTRE) is a unit of the Institute for Transportation (InTrans) at Iowa State University. CTRE will assist the City of Waterloo with the development of a local agency pavement management system as part of the Iowa Pavement Management Program (IPMP). The following are the terms for the services to be performed in this agreement. A. The City of Waterloo will: 1. Provide pavement management sections in GIS format 2. Provide pavement management parameters according to instructions as provided by CTRE B. CTRE will: 1. Deliver ROW video log to the City of Waterloo For the ROW video log, the City of Waterloo will be billed for not more than $11,000. An invoice, that is payable within 45 days of receipt, will be submitted when work has been completed. If these terms are in order, please sign and return one original of this letter of agreement. For questions, please contact Omar Smadi at 515 294-8103. We look forward to working with you on this project. Approved for CTRE, Approved for the City of Waterloo, If( 'Omar Smadi i%Srs Date (Signed) Date Printed: Title: City Clerk Use Only Finance Committee Approval Date b//' ) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,250.00 plus est. shipping costs of $ na to pay for or purchase floor recoating of the gym and fitness studio at the SportsPlex This purchase or expenditure is being made because: the floors need to be recoated yearly for proper maintenance of the floors Vendor selected for this purchase: Anderson Ladd, INC (Waukee, IA) ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Anderson Ladd were the orginal installers of the gym floor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer C Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Signature Dept. (Project Code) $ 8;5-unT3 /UUUO $ 187500700 /r.Z U U U Designee) Date (Signs ure Finance Dept. Review) Date K:\shared goodies\forms\Anderson Ladd Pre-Auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date kl./f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 5,000 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: additional right-of-way mowing and clean-up is required along San Marnan due to the delayed property transfer to the Sunnyside South developer. Vendor selected for this purchase: B & B Lawn Care Service n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: B & B Lawn Care has a contract with the City for mowing adjacent areas along San Marnan. This reduces mobiliization costs and allows the mowing to be done timely. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010 37 4100 1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 152,125.00 and the current available balance is $ 5,918.00 Respectfully submitted � (Signature D ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee; Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 1,300.00 plus est. shipping costs of $ 0.00 Appraisal for NW corner of Utica and Broadways Streets to pay for or purchase This purchase or expenditure is being made because: Disposal of right-of-way Vendor selected for this purchase: Rally Appraisal, LLC 71 Bids or written quotes were taken on this purchase, as follows: Rally Appraisal - $1300 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund Road Use Tax n Sewer n Sanitation pi Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010 08 5700 1313 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) \I IG$ 7,100.00 and the current available •.1�� $ 7,100.00 Respec (SignatureTept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Rally Appraisal, L.L.C. Cedar Falls Office • 2302 W 1 Street, Suite 201D • Cedar Falls, IA 50613 Clint Cota - Manager Jim Herink — Senior Appraiser Adam Horan Dexter Klostermann Dave Passmore - Commercial Manager MAI June 15, 2015 Tim Andera Associate Planner City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 RE: Request for Bid, Northwest Corner of Utica and Broadway Dear Mr. Andera: Per your request, I am providing a bid for the following appraisal. Property Northwest Corner of Utica and Broadway Phone: (319) 266-9373 Fax: (319) 277-5218 www.rallvaopraisal.com Bid Amount $1,300 The appraisal report can be complete within three weeks of the date it is awarded. Sincerely, James Herink Certified General Real Property Appraiser, CG02627 (Iowa) Consistently exceeding expectations May 28, 2015 RE: Request for bid for appraisal work — Property and /or right-of-way at the northwest corner of Utica and Broadway, City of Waterloo, Iowa Dear appraisal firm: The City of Waterloo is requesting bids for the appraisal of property and /or right-of-way at the northwest corner of Utica and Broadway. Said area contains approximately 0.35 acres of land. Broadway Street was once known as US Highway 20 before it was decommissioned in 1995, therefore, Iowa State Code section 306.23 would apply to this parcel. As the area in question was once utilized for highway purposes, this allows for the present owner of abutting property and the person whom the land was originally purchased from to make offers to purchase said right-of-way. I have enclosed a copy of the code with this letter. We request that your firm submit a bid for the appraisal of the property in question by June 15, 2015, no later than 5 p.m. The received bids will then be forwarded to the Waterloo Finance Committee, which will take place on Monday, June 22, 2015. If the Finance Committee selects your firm's bid, your firm will be notified to proceed with the appraisal. The appraisal report shall be due by Friday, July 24, 2015, as time is of the essence for this appraisal. Please place your bid in an envelope and mark it: "DO NOT OPEN APPRAISAL BID Broadway Street ROW" and return the bid to the Planning, Programming and Zoning Department. Our address is listed above. If you have any questions or need any further information or documentation regarding this, please contact our office. Thank you for your time and consideration on this matter. Regards, Tim Andera, Associate Planner Enc: Cc: Noel Anderson, Community Planning & Development Director Michelle Weidner, Finance City Clerk Use Only Finance Committee, Approval Date '' i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning $ 55,750.:00 5! s°1>lus est. shipping costs of $ 0.00 Department to expend to pay for or purchase Second half of fy15 economic development base payment of $14,250 plus an incentive payment of $41,500 This purchase or expenditure is being made because: Pursuant to the FY2015 agreement between the GCVA and the city for works towards economic development , z e644 ✓ e - 7 61u �,ti s ._.. _ t--e4 � U r 0 c ; 3/f s JZ -- , rt Vendor selected for this purchase: Greater Cedar Valley Alliance G thug uv-`u- n Bids or written quotes were taken on this purchase, as follows: OX Bids or quotes were not taken on this purchase because: The City has had a partnership for econ dev efforts with GCVA since 1996. This partnership has worked to creat many projects throughout the Waterloo community and has helped in the marketing of area and reinvestment by area businesses. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ri Other (specify) NE, MidPort & SM TIF This expenditure is to be coded to the following budget line -item: 101 08 6220, 6205, 6260 1358 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respec fully sub i ted (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) tA ao (_0s Cyr 0 $ 33 COO 3300o 3 ado $ D<AO 13 50 as)so r K:\shared goodies\forms\GCVA fy15ED.xls (Mar 2010) C: R EATER CEa//,L,L Y V ALLIANCE & CHAMI3ER BE PART OF SOMETHING GREATER THE CEDAR VALLEY OF IOWA 10 West 4th Street Suite 310 Waterloo, IA 50701 Phone 319-232-1156 Fax 319-233-4580 Bill To: Mayor Buck Clark City of Waterloo 715 Mulberry St. Waterloo, IA 50703 DATE: June 24, 2015 DESCRIPTION AMOUNT FY2015 Base Payment FY2015 Incentive Request (January 2015-June 2(y1S) 14,250.00 41,500.00 TOTAL Make all checks payable to Greater Cedar Valley Alliance $ 55,750.00 Greater Cedar Valley Alliance & Chamber FY2015 Economic Development Summary For the City of Waterloo July 2014 — June 2015 Criteria GCVA will provide in writing to the City on a quarterly basis: • The number of initial calls, contacts, leads, prospects, and material responses to requests for information. Based on the documentation submitted by GCVA, the City, at its sole discretion, can evaluate the quarterly performance of GCVA and may provide: • Quarterly Performance Payments up to $5,000 to GCVA with a total maximum not to exceed to $20,000 and/or • $2,500 per new and/or retained FTE jobs created in a Development Area, provided the jobs have an hourly starting wage of at least $15.21. Projects 1,043 Identified companies have been cold called Select Targeted Industries - Renewable Energy/Advanced Mfg., Information Technology/Data Centers. • 3,986 Total Phone Calls/Outreach to the 1,043 identified companies. 30 New Project opportunities identified for the Cedar Valley Region from July 1, 2014 through June 15 2015 — Representing 4,399 jobs and $2.17 billion capital investment Of the 22 external project opportunities the majority included Waterloo's consideration. Leads for Waterloo and 7 expansion plans by existing Waterloo businesses. 27 Site Selection Consultants were visited in Chicago, Dallas and Atlanta. Purpose is to establish and maintain relationships while providing the consultants updates on the Cedar Valley Economy. 16 Existing business visitation surveys were completed with Waterloo companies. 4 Corporate headquarter visit to Waterloo based companies occurred. 1 GCVAC staff is in the process of working with city staff to certify the South Waterloo Business Park for Iowa Economic Development Authority's Certified Shovel Ready Site Program. Have completed steps 1 and 2 and anticipate being accepted to complete the final step. Criteria Projects 3 Project were successful completed in July, April & May. July — IEDA approval of tax credits for CPM Roskamp Champion to help modernize existing lab space adding 2 jobs and new capital investment of $600,000 as a result of this modernization. April — GCVAC participated in the support of VGM's $20 million, 73,000/sf office expansion. May — Successful location of new $59 million capital investment by ConAgra Groceries to bring a new product line to Waterloo. Reference Previously Submitted Work Session Packet Submitted May 25, 2015. Incentive Request for January -Tune 2015: Requesting $2,500 per 50 new FTE create by ConAgra's New Product Expansion with wages at $24/hr. average = $41,500 (maximum balance remaining in incentive contract for FY2015) TOTAL INCENTIVE REQUESTED $41,500 END -YEAR BASE REQUESTED $14,250 TOTAL AMOUNT REQUESTED $55,750 Criteria • 3 Project were successful completed in July, April & May. July — IEDA approval of tax credits for CPM Roskamp Champion to help modernize existing lab space adding 2 jobs and new capital investment of $600,000 as a result of this modernization. April — GCVAC participated in the support of VGM's $20 million, 73,000/sf office expansion. May — Successful location of new $59 million capital investment by ConAgra Groceries to bring a new product line to Waterloo. Reference Previously Submitted Work Session Packet Submitted May 25, 2015. Incentive Request for January -Tune 2015: Requesting $2,500 per 50 new FTE create by ConAgra's New Product Expansion with wages at $24/hr. average --- $41,500 (maximum balance remaining in incentive contract for FY2015) TOTAL INCENTIVE REQUESTED $41,500 END -YEAR BASE REQUESTED $14,250 TOTAL AMOUNT REQUESTED $55,750 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date �f ) I^� %' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 18,482.43 plus est. shipping costs of $ 125.00 to pay for or purchase Pelco Video Security surveillance system for the Property/Evidence building This purchase or expenditure is being made because: The property/Evidence building needs to have video surveillance on the interior and exterior to provide security Vendor selected for this purchase: RC Systems ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: We currently have a Pelco system from RC Systems at the Police Department which serves our surviellence & interview rooms. This purchase will add to our existing system and link up to what we already use for video recording Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El ❑X General Fund Bonds Road Use Tax Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 415-11-1100-2152 y l'-/ -1I - i i oo . 2 (52 (Fund - Depart ent - Activity - Account Number) in which the budgeted amount is and the current available balance is ectfully b lttc:, (Signature Dept. Sanitation (Project Code) 4/4 $ 35:066 $ 5,$9531 Da e Sig ture Financ- Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -A .rization (Mar 2010) City Clerk Use Only Finance Committee Approval Date WP/f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,940.00 plus est. shipping costs of $ 0.00 to pay for or purchase Vinyl graphics for FY16 squad cars This purchase or expenditure is being made because: Vinyl graphics for 6 squad cars that will be purchased in FY 16 Vendor selected for this purchase: Nagle Signs ❑x Bids or written quotes were taken on this purchase, as follows: Sealed bids were taken and opened at the clerks office on 6/18/15 Nagle Signs bid $490.00 per car for a total of $2,940.00 Signs by Tomorrow bid $495.00 per car for a total of $2,970.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure to be coded to the following budget line -item: aoo 413-11-1100 211-7/414-11-1100-21 7 (Fund - Department - Activity - Account Number) (Project Code) 'A3 hi $ £& k) 54 00D, $ L st 5-6 ti&v =- in which the budgeted amount is and the current available balance is Rpectfull y itted, (Signature Dept'Head cwesi ee) Date (Signatuee Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 21,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase FY16 Uniform supply purchases This purchase or expenditure is being made because: budgeted FY16 uniform supply purchases for Police Officers Vendor selected for this purchase: Wertjes Uniforms n Bids or written quotes were taken on this purchase, as follows: Wertjes Uniforms was the only sealed bid received for this fiscal year n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund ❑x Bonds Road Use Tax n Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1579 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Signature Dep (Project Code) 4/1 i.c-7 1,),',L,67,61 Dat ( ignature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee / Approval Date L(✓-t1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 7,638.92 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement welder This purchase or expenditure is being made because: Existing truck mounted welder non -repairable Vendor selected for this purchase: Superior Welding n Bids or written quotes were taken on this purchase, as follows: Superior Welding - Waterloo, IA - $7638.92 Airgas - Waterloo, IA - $7828.23 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax ri Sewer n Sanitation n Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-19-7100-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 200,000.00 '7 $ 196,177.32 Respectfully submitted, <- - e.- 6 -L 3A/§- fi'i-r.Cif Lf,(.0 &il-C-10,ytilL 6',2 -FS� K:\shared goodies\forms\Street Department - Truck Mounted Welder - June 2015.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date Committee, Approval City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street $ 2,836.95 plus est. shipping costs of $ 100.00 Converter/muffler for Dump Truck B06 Department to expend to pay for or purchase This purchase or expenditure is being made because: Exhaust for truck B06 Vendor selected for this purchase: Harrison Truck Center n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only - Required to meet existing emission standards Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund Bonds X Road Use Tax n Sewer n Sanitation nFederal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) 254,611.00 7,100.19 ✓ K:\shared goodies\forms\Street Department - Converter -Muffler - B06.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date /' 1/( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 12,435.00 plus est. shipping costs of $ 75.00 to pay for or purchase 4 - Versicam Cameras This purchase or expenditure is being made because: Loops being torn out due to reconstruction of Mitchell & Baltimore Vendor selected for this purchase: Brown Traffic Products, Inc. n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products Davenport, IA Traffic Control Corporation Ames, IA $12,435.00 $24,500.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer n Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ l'1 tiO4 007) Respectfully submitted, AC(' ,Z1.4nv 6/19/15 —1Ji1a�,i.,,',c'c.; 6 /'-.o/s"-- (Signature Crept. H= or Designee) ate (Signature Finance Dept. Review) Date C//4 K:\shardgoodies\forms\201June-Expenditure Pre -A thorization-4-Cameras-Brown Traffic-$12,435.00-local option tax funding -Baltimore & Mitchell.xls (Mar 2010) ❑X City Clerk Use Only Finance Committee �� Approval Date/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 1,660.00 plus est. shipping costs of $ None to pay for or purchase 3% AR-AFFF- Firefighting foam. This purchase or expenditure is being made because: To replace foam from Engine 305, applied at fires. Vendor selected for this purchase: Feld Fire n Bids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the curre .vailable balance is (Signature Dep . Head o` Designee) K:\shared goodies\forms\Copy of Expenditure Pre -Authorization (Mar 2010) (Project Code) $ 2e9 o z./6- f /6,a-e $ 40.00 f/G - Date (Signature Finance Dept. Review) Date Budget Amendment Descriptions for 6/29/2015 Finance Committee Meeting Agenda: 1. Approve the project budget for the Whitewater Improvements Conceptual Design contract funded with a Black Hawk County Gaming Association donation in the amount of $14,400 as submitted by the Finance department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE kojL5 JP' Project Name Whitewater Improvements Conceptual Design City Contract No. Project Manager Project Budget Total N/A $ 14,400.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes x No Name No x Source of Funding 100% by Black Hawk Gaming Association To be assigned by the Finance Dept. Project No. b71 if Subproject No. AWE "hD % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 0.00% 100.00% Done None 0 ❑ Yes No ❑ ❑x ❑ ❑ ❑ ❑ ❑ ❑x El El ❑ ❑x ❑ ❑x WDC hired Recreation Engineering to do a conceptual study for Whitewater Improvements on the Cedar River. The agreement is funded 100% with Black Hawk Gaming Association funds. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Whitewater Improvements Conceptual Design Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: 07 City Clerk Use Only Finance Committee Approval Date Zc' To be assigned by the Finance Dept Project No. Subproject No. z, (Each column should only include amounts by fund) Fund:426-07- 7610 Fund: Fund: Fund: Total 14,400.00 14,400.00 TOTALS $ 14,400.00 $ - $ $ - $ 14,400.00 2103 Engineering & Consulting $ 14,400.00 $ 14,400.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc TOTALS $ 14,400.00 $ $ - $ $ 14,400.00 (ziPlC24 (o:zv (Signature Dept Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010)