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Home My WebLink About06/22/2015FINANCE COMMII`IEE June 22, 2015 5:10PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Ro11 Call: Approval of Agenda Approval of Minutes of June 15, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Investigators Stratton, Hageman, Frana and McFarland Class/Meeting: Homicide Investigation and Crime Scene Management Destination: Marshalltown, IA Dates: 7/21/15 - 7/23/15 Amount not to exceed: $1,165.00 2. Abraham Funchess, Executive Director; Rebecaa Johnson, Human Rights Specialist and Shelly Burch, Administrative Secretary Class/Meeting: 2015 EEOC/FEPA National Training Conference Destination: Atlanta, GA Dates: 8/3/15 - 8/6/15 Amount not to exceed: $5,015.00 3. Pre -Authorizations to Expend over $1,000.00 Airport Amount and Estimated S/H: $1,750.00 Expenditure: Airport staff is requesting approval to perform major repairs to Gate No. 7, one of the two most heavily used gates on the airport grounds. Airport Amount and Estimated S/H: $8,208.00 Expenditure: Airport staff is requesting approval to perform a series of significant service level checks to the Airport's (airfield & passenger terminal) emergency power generator. Airport Amount and Estimated S/H: $35,000.00 Page 1 of 236 Expenditure: Airport staff is requesting approval to enter into a series of contracts with local media outlets to provide marketing, advertising and outreach efforts using IDOT & local funds. Building Inspection Amount and Estimated S/H: $2,600.00 Expenditure: Fee includes reimbursable expenses and sub -consultant services. Building Maintenance Amount and Estimated S/H: $8,000.00 Expenditure: Purchase of start-up pool chemicals for Byrnes & Gates Pools. Central Garage Amount and Estimated S/H: $2,826.80 Expenditure: Replacement Fire fleet tires. Central Garage Amount and Estimated S/H: $3,221.65 + $178.42 S/H • Expenditure: Inner and outer boom tube - Camel 530210. Leisure Services Amount and Estimated S/H: $1,490.00 Expenditure: Deep spring cleaning of restrooms and locker rooms. Leisure Services Amount and Estimated S/H: $1,500.00 Expenditure: Software for tracking building use, injury documents, rules and procedures documents. Leisure Services Amount and Estimated S/H: $1,935.00 + $200.00 S/H Expenditure: Trophies and medals for participants in youth baseball and softball programs. Leisure Services Amount and Estimated S/H: $2,018.62 Expenditure: Kick boxing bags. Leisure Services Amount and Estimated S/H: $12,000.00 Expenditure: Rental of portion of maintenance building space at 304 W. 5th Street. Leisure Services Amount and Estimated S/H: NTE $1,500.00 Expenditure: A camera to run through the pool water system. Leisure Services Amount and Estimated S/H: $3,509.60 Page 2 of 236 Expenditure: Replacement of head gasket, intake gasket, exhaust gasket, water pump gasket, injector on John Deere 2955 tractor. Leisure Services Amount and Estimated S/H: $4,366.69 Expenditure: Additional repairs for the ice system. Police Amount and Estimated S/H: $10,000.00 Expenditure: Purchase a new K-9. Sewer Amount and Estimated S/H: $5,342.81 + $300.00 S/H Expenditure: Cable Assembly 1000 ft. for sewer CCTV camera. Sewer Amount and Estimated S/H: $10,221.76 + $100.00 S/H Expenditure: Replacement Gear Reducer for #1 TAS pump. Traffic Amount and Estimated S/H: $5,565.88 Expenditure: (1) Combination mast arm pole with 15 foot luminaire arm. Traffic Amount and Estimated S/H: $2,383.75 Expenditure: Concrete for sidewalk panels (4) invoices, (4) locations. Traffic Amount and Estimated S/H: $8,210.00 + $75.00 S/H Expenditure: (3) Versicam Cameras - To complete the W. 4th & Ridgeway intersection. Traffic Amount and Estimated S/H: $8,390.00 + $75.00 S/H Expenditure: (3) Versicam Cameras - to complete the W. 9th & Ridgeway intersection. Traffic Amount and Estimated S/H: $12,675.00 + $75.00 S/H Expenditure: (3) Versicam Cameras - Loops being tom out due to recon or overlay project at Kimball & Mitchell, W. 9th & Ridgeway and W. 4th & Ridgeway. Traffic Amount and Estimated S/H: NTE $7,000.00 Expenditure: Traffic Safety Awareness Project (Drive Safe Cedar Valley). Traffic Amount and Estimated S/H: $8,210.00 + $75.00 S/H Page 3 of 236 Expenditure: (3) Versicam Cameras - To complete the Kimball & Mitchell intersection. BILLS PAYMENT 4. June 22, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 4 of 236 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY/'I""' BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori. inal - Clerk/Finance STAFF ONLY F«', j> 5 i /3-6 34Go 0 - Co. - be NAME(S) AND POSITION(S): Abraham Funchess, Executive Director* Rebecca Johnson, Human Rights Specialist; Shelly Kryger, Adm. Secretary DATE: August 3, 2015- August 7, 2015 NAME OF CLASS / MEETING: 2015 EEOC/FEPA National Training Conference DEPARTURE DATE: Monday, August 3, 2015 PURPOSE OF TRAVEL: To attend the 2015 EEOC/FEPA National Training Conference required by our EEOC Contract. DESTINATION: Atlanta, GA DEPARTURE POINT IF NOT WATERLOO: Waterloo unless booked then C.R. DATE(S) OF MEETING: August 4 - 6, 201 RETURN DATE: Friday, August 7, 2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE X AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo unless booked then Cedar Rapids ESTIMATE OF COST: $2200.00 LODGING $825.00 MEALS $0.00 REGISTRATION $0.00 MILEAGE/FUEL $100.00 TAXI $90.00 PARKING $1800.00 AIRFARE MISC/TOLLS TOTAL FOR ALL: $ 5015.00 BUDGET LINE ITEM: 010-27-2505-1346 X GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 1671.00 PER PERSON I BELIEVE THI'S TRIP SERVES A PUBLIC PURPOSE AND IS,NEO S ARY AND BENEFICIAL TO JHE CITY - -' _ _ kt4Ae DE A TMENT HEAD t5-- DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR 2:27/' �. DATE SHELLY BURCH From: Sent: To: Subject: lallick@shortstrayel.com Friday, June 12, 2015 5:10 PM SHELLY BURCH flight option *** This is a courtesy email only. No reservation has been made. Rates and availability are subject to change until tickets are purchased. Approval is required in order to secure a reservation.*** PRICING OPTION 1 TOTAL AMOUNT $438.18 US Airways (US) 3214 S 03AUG Waterloo, IA (ALO) - Chicago, IL (ORD) OPERATED BY ENVOY AIR AS AMERICAN EAGLE US Airways (US) 4277 S 03AUG Chicago, IL (ORD) -Atlanta, GA (ATL) OPERATED BY REPUBLIC AIRLINES AS AMERICAN EAGL US Airways (US) 4231 V 07AUG Atlanta, GA (ATL) - Chicago, IL (ORD) OPERATED BY REPUBLIC AIRLINES AS AMERICAN EAGL US Airways (US) 3199 V 07AUG Chicago, IL (ORD) - Waterloo, IA (ALO) OPERATED BY ENVOY AIR AS AMERICAN EAGLE PRICING OPTION 2 TOTAL AMOUNT $404.20' American Airlines (AA) 3214 S 03AUG Waterloo, IA (ALO) - Chicago, IL (ORD) OPERATED BY ENVOY AIR AS AMERICAN EAGLE American Airlines (AA) 4277 S 03AUG Chicago, IL (ORD) -Atlanta, GA (ATL) OPERATED BY REPUBLIC AIRLINES AS AMERICAN EAGL American Airlines (AA) 1574 S 07AUG Atlanta, GA (ATL) - Chicago, IL (ORD) American Airlines (AA) 3214 S 07AUG Chicago, IL (ORD) - Waterloo, IA (ALO) OPERATED BY ENVOY AIR AS AMERICAN EAGLE 250P 401P MO 438P 742P MO 558P 714P FR 806P 918P FR 250P 401P MO 438P 742P MO 800A 913A FR 115P 225P FR 1 Enclosure i 2015 EEOC/FEPA NATIONAL TRAINING CONFERENCE LOCATION: Atlanta Marriott Marquis 265 Peachtree Center Avenue Atlanta, Georgia 30303 DATES: Tuesday, August 4, 2015 — Thursday, August 6, 2015 CONFERENCE REGISTRATION DATES AND TIMES Tuesday, August 4, 2oi5 8:3o a.m. — 5:3o p.m. Thursday, August 6, 2015 8:3o a.m. — 12:30 p.m. HOTEL RESERVATIONS: We have reserved a block of rooms at the Marriott Marquis for conference attendees. You will be able to begin registering immediately, but you must register directly with the hotel by July 6, 2015 to receive the conference rate of $135.00. You should reserve your room as soon as possible. To ensure that you receive the conference rate, we recommend that you register online by using the following link: https://resweb.passkey.com/Resweb.do?mode=welcome ei new&eventlD=13929421 When you reach the link provided above, please locate and click on the "Make a Reservation" button to proceed with the hotel room reservation process. Please note that in addition to reserving your hotel room via the link provided above, you will also need to complete the 2015 EEOC/FEPA National Training Conference Registration Form (attached herewith as "Enclosure 2") for us. Please complete one Registration Form for each FEPA attendee for the conference and do not list multiple attendees on one form. Submit the completed registration form(s) to James Yao by July 6, 2015. If you have received the registration form electronically, you may type your information directly into the fillable PDF document, save your completed registration form as a new file, and email the file as an attachment to James.Yao@eeoc.gov. Alternatively, you may also complete the form by hand, scan the completed form and email it as an attachment as well. It is preferred that you email your completed registration form; however, you may also fax your completed registration form to (202) 663-7190. We will use the information contained in your registration form to finalize conference plans, prepare materials, and ensure that you receive the best possible support during the conference. Check -in time at the hotel is 4:0o p.m. on the day of arrival and checkout is by 12:00 p.m. on the day of departure. The rate is $135 per night, plus tax.(16%) LgLIO.OU `( 3 pee pl-a- = Ica() 00 You must guarantee all room reservations with a major credit card; however, the hotel will only use this card to hold your room. The hotel will not place charges against your card at the time that you are making the reservation. The hotel will not charge your card until you check -in at the hotel. At the time of check -in, the staff at the registration desk will ask you for a method of payment at which time the hotel will charge your credit card for your stay. However, if you need to cancel your reservation, you must cancel at least 72 hours prior to arrival. SPECIAL ACCOMMODATIONS: Please make all requests for special lodging accommodations at the time that you reserve your room through the hotel reservation process. However, you should also advise us regarding your request for special accommodation by indicating what type of accommodation is required on your registration form that you are completing. We will use this information to ensure that we address your requirements when preparing materials and presentations for the conference. It will also enable us to follow-up with the hotel to ensure that special accommodations are addressed. TRANSPORTATION: The Atlanta Marriott Marquis is located about 12 miles north of Hartsfield-Jackson Atlanta International Airport. The Marriott does not provide shuttle service to/from the airport to the hotel. A one-way taxi fare from the airport to the hotel is estimated to be about $32. Other forms of public or shared ground transportation from the airport to the downtown Atlanta area are also available All attendees are responsible for arranging their own ground transportation to and from the airport.` ICL - 0 �� iro11 (L4b ` CaCh LON U.S. EQUAL EMPLOYMENT OPPORTUNITY COMMISSION Washington, D.C. 20507 June 12, 2015 Dear FEPA Director: This letter is to formally announce the opening of registration and to provide you with specific instructions on how to register for the 2015 EEOC/FEPA National Training Conference. Consistent with our earlier "hold the date" message, this year the conference will be in Atlanta, Georgia, at the Atlanta Marriott Marquis, and will begin at 8:3o a.m. on Tuesday, August 4, 2015, and end at 12:30 p.m. on Thursday, August 6, 2015. The funding covering the cost for one participant's travel and accommodations is included in your FY 2015 contract. In the event you have not yet received your contract, please check with the State and Local Coordinator within your District for the amount included in this year's contract for attending the conference. You are welcome to include other members of your organization, but you will have to absorb the costs of their travel and attendance. We are aware that in a few far -lying locations, travel costs may exceed the training allocation contained in your contract. If you anticipate that your expenses will exceed your contractual allotment, please email James Yao, Supervisory Program Analyst, at James.Yao@eeoc.gov, to request a supporting modification to the training component of your contract as soon as possible, with details pertaining to the need for additional funding. We are providing two (2) attachments to this letter which provide details that you will need to make hotel reservations and to register for the conference. Enclosure 1 contains specific instructions for your hotel room reservation, which you will need to make by July 6, 2015. Enclosure 2 is the conference registration form that all FEPA attendees of the conference must complete and return via email to James.YaoPeeoc.gov or via fax (202-663-7190) immediately upon registering with the hotel, but no later than July 6, 2015. The information contained on the registration form will aid us in planning and preparing for the conference and to make sure that the hotel addresses any special accommodations you have requested. If you have any questions or concerns, please feel free to contact James Yao at (202) 663-4896, or Michael Dougherty, Director, State and Local Programs, at (202) 663- 4801. Thank you for your cooperation. We look forward to seeing you at this year's conference. tncerely, Nicholas M. Inzeo, Director Office of Field Programs Enclosures (2) cc: District Directors Administering FEPA Contracts, Washington Field Office State and Local Program Managers/Coordinators TRAVEL REQUEST FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2016 BUDGETED .j5CCc CITY OF WATERLOO EXPENDED YTD -- THIS REQUEST LEFT AFTER THIS REQUEST 3 8:3g DATE Original - Clerk/Finance / -Copy - Department NAME(S) AND POSITION(S): Inv. Stratton Inv. Hageman Inv. Frana Inv. McFarland DATE June 16th, 2015 NAME OF CLASS / MEETING: Homicide Investigation and Crime Scene Management DESTINATION Marshalltown, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 21, 2015 Return Date: July 23, 2015 DATE(S) OF MEETING: July 21-23, 2015 PURPOSE OF TRAVEL: Lt. Fangman is requesting authorization to send Investigators Stratton, Hageman, Frana, and McFarland to Marshalltown, Iowa, to attend Homicide Investigation and Crime Scene Management Training. Course topics will include but not limited to Operating Procedures, Scene responsibilities, protocols, cold case reviews and investigation, victimology, crime scene reconstruction & evaluation to include multiple Homicide Investigation types. The Investigators will travel back and forth each day and will need to use a city vehicle for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $.00 LODGING Rental car $180.00 MEALS .00 PARKING $885.00 REGISTRATION .00 AIRFARE $100.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 1165.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 291.25 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE City Clerk Use Only Finance Committee Approval Date (P /2-2 / I � City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,750.00 plus est. shipping costs of $ N/A to pay for or purchase Airport Staff is requesting approval to perform major repairs to Gate No: 7, one of the two most heavily used gates on the airport grounds This purchase or expenditure is being made because: Due to the width of the gate (24-feet) the gate is not balanced correctly thereby placing too much weight on other gate components, which places too much stress on said component: Vendor selected for this purchase: D&N Fence Company of Cedar Rapids El Bids or written quotes were taken on this purchase, as follows: D&N Fence Co. of Cedar Rapids - $1,750.00 Miller Fence Co. of Waterloo - $2,058.92 (Note: Iowa Fence Masters of Waterloo, was recently absorbed by D&N Fence Co.) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and th:icurrent available balance is t c1L: (Signature D or Designee) (Project Code) $ 110,473.00 $—9796671+ / 71-5 tehtk Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\06 16 2015 West Side Vehicle Gate Repair - Gate No 7 (Mar 2010) City Clerk Use Only Finance Committee _ Approval Date 6/Z2-/`5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,208.00. plus est. shipping costs of $ N/A to pay for or purchase Airport Staff is requesting approval to perform a series of significant service level checks to the Airport's (airfield & passenger terminal) emergency power generator. This purchase or expenditure is being made because: Unfortunately, since the power generator was installed, the Airport has a spotty history of having service inspections - service load checks on this equipment. Vendor selected for this purchase: Altorfer Power Systems of Cedar Rapids, IA ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Altorfer, is the authorized CAT dealer for our generator. This work needs to be performed prior to a RICE - NESHAP upgrade as approved for work on Monday, June 15, with funds via the IDOT-Office of Aviation CSVI program Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and th current available balance is (Sig ature ed, (Project Code) $ 110,473.00 $ 9,966.11 (Ghi.I4 (o 17-15 or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\06 16 2015 Emergency Power Generator Service Level Upgrades (Mar 2010) City Clerk Use Only Finance Committee Approval Date "(zzl r City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 35,000.00 plus est. shipping costs of $ N/A to pay for or purchase Airport Staff is requesting approval to enter into a series of contracts with local media outlets to provide marketing, advertising and outreach efforts using IDOT & local funds. This purchase or expenditure is being made because: While funds are limited, this request will continue prior outreach efforts for the marketing, branding and airport outreach efforts to attract more passengers to use American Airlines. Vendor selected for this purchase: Altorfer Power Systems of Cedar Rapids, IA Bids or written quotes were taken on this purchase, as follows: The above request of $35,000 is on an 80-20 funding allocation, with 80% of funds ($28,000), being provided by the IDOT Office of Aviation under the Air Service Program using funds via IDOT's FY-2015 program, with a local (City) match of $7,000 Bids or quotes were not taken on this purchase because: Staff has been in touch with TV, Newsprint, Radio and other venues for the ability to drive additional passengers to use and make aware of, the Waterloo Regional Airport. See attached Letter of Memorandum to Board and Senior City Staff. Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds Federal/othergrants Other (specify) _.QUr Gl6114-' This expenditure is to be coded to the following budget line -item: 010 29 7700 1351 (Fund - Department - Activity - Account Number) in which the budgeted amount is and th- current available balance is tfull�-.: (Signature-9 .rV-T. itted, is (Project Code) 1,0 0 64M-11— (mil ) ,, e $ , gOOD der(r Aolvz %s G17-15 or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\06 16 2015 Staff Request to Begin Marketing Advertising and Airport Outreach Efforts (Mar 2010) WATERLOO REGIONAL AIRPORT CRUISE A NEW ALTITUDE INTER -DEPARTMENTAL CORRESPONDENCE TO: Members, Airport Board CC: Mayor Clark Michelle Weidner, CFO Sheila Combs, Bookkeeper :Keith Kaspari, MPA, C.M., Director of Aviation FROM SUBJ: Marketing and Branding of Airport (Allocation of Funds) DATE: May 26, 2015 REVISED: June 3, 2015 FINAL REVISION: June 15, 2015 Board Members: After much thought, and a review of the below plan from IDOT officials, I would like to continue past Board discussion and comment on Staffs recommendations, as revised - final, for the use of the limited amount of funds we have available for the marketing and branding of the Airport, with recommendations on the use and distribution of funds, as follows, with justification, as we have a total of approximately $35,000 to use - $28,000 via the IDOT FY-2015 Air Service Program, and approximately $7,000 local match — and 80% - 20% funding allocation. 1. $13,500 ($6,750 - each x 2) WATERLOO COURIER / KWWL NEWS Justification: Chris Harshbarger and I attended a meeting of KWWL and Courier Staff on May 215` Both the Courier and KWWL committed to a 2:1 ratio of funding assistance. During the meeting, it was discussed that the Airport commit to each, approximately $15,000, of the approximate total of $32,000 available. Now, with this revision, since Staff is only able to commit approximately 45% of what was originally discussed ($15,000 each) at the previous meeting with Courier and KWWL officials, I remain optimistic that these two media organizations will continue their funding conmiittment with the ratio of funds at a 2:1 match. If so, and with our commitment of $6,750., buys us approximately $20,250 worth of product. As such, Staff with the above available funds, with revisit with both news organizations, and ascertain what level of product can be purchased for the $20,250 — pending their agreement to continue with their 2:1 ratio. For newsprint, Staff recommends advertising in the Sunday issue, which is the single day of the week that has the largest distribution of Courier subscribers, whereby the Sunday issue also mirrors Staff's unofficial seven (7) County passenger catchment area, which includes the following areas: 1 Black Hawk, Bremer, Buchanan, Butler, Chickasaw, Fayette and Grundy The above listed seven counties comprise a population base of approximately 235,207 NE Iowa residents. If, for example, we could get 20% of the above total to take only one trip per year from Waterloo, would provide us approximately 47,000 enplanements, which ALO has not seen since 2001, when the airport saw 51,366 outbound passengers. Other neighboring Counties of Floyd, Franklin, Hardin and Tama, comprise a population base of 64,519 NE Iowa residents, and when combined with the above total, comprise a passenger catchment area of nearly 300,000 residents, which, with using the above conservative 20%, would allow us to see nearly 60,000 outbound passengers, which the Airport has not seen since 1998 when the airport had a total of 60,449 outbound passengers use the airport. So, given that we have 13 outbound flights per week, x 50 seats per flight, x 52 weeks per year, provides a total of 33,800 available seats per year. Multiply this total by an average fare of $394. (per IDOT fare comparison), would provide the airline approximately $13,317,200 in Station revenue — by maximizing the two trips we have scheduled today. This should then allow the airport to exit the EAS program, allowing the possibility of seeing expanded service with additional scheduled flights, with each additional flight providing 18,200 seats per year — in addition to seeing a reverse leakage of our passengers to other Regional Airports. 2. $7,500 UNIVERSITY OF NORTHERN IOWA Justification: $2,500 for Northern Iowan, and $5,000 for Alumni Center Pending a meeting on June 1st, with Ms. Leslie Prideaux, Director of Alumni Relations & President of the UNI Alumni Association, Staff would like to commit, via this IDOT Grant Opportunity, $10,000 to the UNI Campus which would include the Alumni House, Student Newspaper (The Northern Iowan), and possibly UNI Panther Athletics — pending overall budget. Staff believes we have a unique segment of this community to exploit (Faculty -Staff -Students - Employees -Alumni) to engage with as future passengers in contrast with this community of potential passengers using Cedar Rapids to begin their air travel. If the full $10,000 is not needed, the balance can be applied to other areas noted above and below. 3. $3,000 KOLOFF MEDIA — CRUISIN KCFI OLDIES, AND KCNZ AM 1650 THE FAN Justification: Staff believes that a good cross-section of radio broadcasting would allow us to "initiate" or "begin" a program for promoting the airport on this very popular station. 4. $3,000 NRG MEDIA KWLO (ESPN Radio 1330), KXEL (News and Sports Talk), KFMW (Rock 108), and KOKZ (Classic Hits) Justification: Continues with another wide diversity of local radio stations. The above radio stations provide another good overall cross-section of popular radio stations for the greater Cedar Valley of Waterloo — Cedar Falls and surrounding communities. 2 Justification: Continues with another wide diversity of Local radio stations. The above radio stations provide another good overall cross-section of popular radio stations for the greater Cedar Valley of Waterloo — Cedar Falls and surrounding communities. 6. $1,000. GREATER CEDAR VALLEY ALLIANCE AND CHAMBER Justification: Provides funding for the annual Strictly Business Event (Business After Hours), plus the possibility of serving as a "Hole" Sponsor or Table Sponsor for a future Chamber golf tournament. Staff would also like to advertise in the Cedar Valley Business Monthly, Cedar Valley Inclusion and the Guide to the Cedar Valley, which gets distributed to a six -county area surrounding Waterloo & Cedar Falls. These three publications would by far exceed the above allotment of $1,000. Staff would like to use additional funding resources to work with Alliance Staff in promoting the airport via the materials that the Alliance and Chamber sends to current prospective business clients looking to relocate to the Cedar Valley. 7. $1,000 WATERLOO BUCKS BASEBALL TEAM Justification: Would provide a sporting theme with a sign in the outfield of a Fly Waterloo Theme with either the Airport / Airline logo, website addresses and 800 number to American Airlines. The Bucks season at home, reflects a total of 36 games, with the potential for four home playoff games, with the season running from May 26 through August 15. 8. $1,000 THE WAVERLY DEMOCRAT Justification: Like the Courier, but on a much smaller scale, would allow an opportunity to explore the possibility of advertising and attracting the readership of this nearby and adjacent bedroom community of Waterloo -Cedar Falls. 5. $3,000 WATERLOO BROADCASTING: 98.5 (Country), 97.7 (Classic Rock), AM 950 KOEL (News) and Q92.3 (Mix Radio) 9. $1,000 THE TRUMPET — STUDENT NEWSPAPER OF WARTBURG UNIVERSITY and Alumni Newsletters Justification: Like the UNI Student Newspaper, The Trumpet provides another unique opportunity to exploit potential passengers from Students -Staff -Faculty -Employees -Alumni. 10. $No Cost Timely Distribution of Airport Information (Airline Schedule) to all Major Brands of Hotels in the Waterloo — Cedar Falls area. 11. $1,000. Waterloo Convention and Visitors Bureau (Aaron Buzza) & Cedar Falls Justification: Albeit a minimum amount, this would allow the Airport an opportunity to partner with the CVB, to showcase some branding of the airport, to a number of promotional materials that the CVB distributes to the general public, and working with the Alliance and Chamber, prospective employers. Total of Items Listed 1-12: $35,000.00, Summary: See next page. 3 Summary: As you can see, the limited amount of funds only allows a limited amount of marketing, branding and overall airport outreach. What I would like to do, with Board and City Support, would be to use the upcoming FY-2016 IDOT $35,000 (possibly) as In -Kind funds, to request a Grant from the USDOT Small Community Air Service Development program (SCASD), and apply for a minimum of $75,000 for additional marketing of the airport. If we are successful, then we can continue to diversify the use of the funds in the areas outlined above, in addition to other areas; or, if unsuccessful, would be to revise the distribution of funds to other areas that have better impact to our potential passenger base. Respectfully, Keith 4 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Insp $ 2,600.00 plus est. shipping costs of $ Fee includes reimbursable expenses and Subconsultant services Department to expend to pay for or purchase This purchase or expenditure is being made because: To sample potentially contaminated soil unearthed during construction project at City owned facility located in the 1300 block Black Hawk St under DNR instruction. Vendor selected for this purchase: HR Green Inc. ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer ❑ Sanitation • Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Restfully submitted, (Project Code) $ /voaaU�— v (- /6-0 7i ,.„./(„-- 6-7'7 /5"- (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date(/z,5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 8,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Purchase of start-up pool chemicals for Byrnes & Gates Pools Vendor selected for this purchase: ACCO I I Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: ACCO is our current vendor for pool chemicals Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is R p ctfulubmitted, ( natur t. Head or Designee) Date (Project Code) $ / 3 'Ot: - ✓ 14r,4,.11 . It) IY.« (Sign ture Finance Dept. Review) -/?/S Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee / Approval Date (z C r City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,826.80 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement Fire fleet tires This purchase or expenditure is being made because: Re -stock of steer and drive tires for fleet Vendor selected for this purchase: Blacks Tire ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: State bid pricing Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful submitted, (Project Code) $ 4,000.00 / $ 3,283.68 v K:\shared goodies\forms\Central Garage - Fire Fleet Tire Re -Stock -June 2015.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date (2 /S City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,221.65 plus est. shipping costs of $ 178.42 to pay for or purchase Inner and Outer Boom Tube - Camel 530210 This purchase or expenditure is being made because: Metal tube(s) worn through, non -repairable Vendor selected for this purchase: Elliott Equipment Co ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: OEM only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfull submitted, (Project Code) $ 7580-QII *r.I,, 864 "r3SGb $ .36-0 r i& (.Jr rJ2 LI/I G /7-/ K:\shared goodies\forms\Central Garage - Boom Tubes - Camel 210 - June 2015.xis (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,490.00 plus est. shipping costs of $ na to pay for or purchase Deep Spring Cleanning of Restrooms and Locker Rooms This purchase or expenditure is being made because: we need to have the restrooms and locker rooms cleaned. Vendor selected for this purchase: Fresh Start Cleaning, LLC n Bids or written quotes were taken on this purchase, as follows: Fresh Start Cleaning, LLC (Waterloo, IA) $1,490 Grovo's Janitorial & Floors (Waterloo, IA) $2,440 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer I I Sanitation Bonds Federal/other grants x Other (specify) This expenditure is to be coded to the following budget line -item: 0)o-3-7-' O- 1370 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful! submitted, (Signature Dept. Fed or Designee) (Project Code) $ (4-1,37S,xa ✓ s� ✓ Date (Signs re Finance Dept. Review) Date K:\shared goodies\forms\Restroom and Locker Room Cleaning (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1,3 (zv/( a City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,500.00 plus est. shipping costs of $ to pay for or purchase Software for tracking building use, injury documents, rules and procedures documents This purchase or expenditure is being made because: allows for mobile access to: emergency/weather response plans, accident/incident reporting, daily tasks lists and hourly buildign counts. Vendor selected for this purchase: Connect2Concepts (Pepper Pike, OH) nBids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This is the only company that offers this type of software. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Sanitation x n Bonds u Federal/other grants x Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1319 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submjtted, �� : /S YID '1 mac— "1-? -G6 !s (Signature Dept. Ij or Designee) Date (Signature Finance Dept. Review) Date K;\shared goodies\forms\Building Tracking Software (Mar 2010) (Project Code) $ 9.000.00 '- S70O ' g1500� $ -2' -11 �a7�G`rSw 4 /gig $ 42,000.00 Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,935.00 plus est. shipping costs of $ 200.00 to pay for or purchase Trophies and medals for participants in youth baseball and softball programs. This purchase or expenditure is being made because: Awards are given to winners and runner ups in each pool play tournament throughout the Optimist League. Vendor selected for this purchase: Hasty Awards Ottawa, KS n Bids or written quotes were taken on this purchase, as follows: Hasty Awards Trophy Depot (Ottawa, KS) $2,135.00 (Edgewood, NY) Did not meet specs Crown Awards (Hawthorne, NY) 2,535.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax 0 Sewer n Sanitation nBonds ❑ Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Expense (FY 2016 budget) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 42,000.00 ` and the current available balance is Ressubmitte (Signature Dep . H-.d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization -trophies 2015 (Mar 2010) City Clerk Use Only Finance Committee L., ? 7 Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,018.62 plus est. shipping costs of $ na to pay for or purchase Kick Boxing Bags This purchase or expenditure is being made because: we have the need for more kick boxing bags for classes and personal workouts Vendor selected for this purchase: 2nd Wind Exercise (Cedar Rapids, IA) n Bids or written quotes were taken on this purchase, as follows: 2nd Wind Exercise (Clive, IA) $ 2,018.62 Title Boxing (Cedar Rapids. IA) $ 2,700 Power System's (Knoxville, TN) $ 2879 Bids or quotes were not taken on this purchase because. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax ❑ Bonds n Federal/other grants Sewer n Other (specify) This expenditure is to be coded to the following budget line -item: ylg0-(5b� (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respetfuy submitted, Sanitation (Project Code) $ 1-3 0 /a!-lp/' (Signature Dept. H Designee) Date (Signature Finance Dept. Review) Date K:\shared goodieslforms\KickBoxing Bags (Mar 2010) City Clerk Use Only Finance Committee / Approval Date C4,2.,/ t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,000.00 plus est. shipping costs of $ to pay for or purchase Rental of portion of maintenance building space at 304 W 5th Street. This will pay for months of August 2015 through July 2016. FY 2016 Budget This purchase or expenditure is being made because: to relocate equipment and maintenance operations for downtown maintenance. Vendor selected for this purchase: JSA Development LLC ❑ Bids or written quotes were taken on this purchase, as follows: X Bids or quotes were not taken on this purchase because: Facilities available for this purpose are limited in the downtown area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund n Road Use Tax ri Sewer n Sanitation ❑ Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respec fully submitted„ l�c is 7,4,I..eth (i1. iu,-> 67/-/.5— (Signature Dept. Her Designee) Date (Sighature Finance Dept. Review) Date K:\shared goodies\forms\JSA PreAuth (Mar 2010) (Project Code) $ 20,000.00—, j,UU)� $ 20,000.00 /3,U40� City Clerk Use Only Finance Committee Approval Date (�! City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $1,500.00 plus est. shipping costs of $ na to pay for or purchase a camera to run through the pool water system This purchase or expenditure is being made because: we have had staining issues with the pool, and this will help us determine the root cause of those issues Vendor selected for this purchase: ACCO Unlimited (Johnston, IA) ❑ Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: ACCO provides all of our pool chemicals and is readily available. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax ❑ Sewer n Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1319 Cf \\.„ (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 417-/5 (Signature De t.Jad or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 1-1(.� _ 00 '/ $ 4c • K:\shared goodies\forms\Pool Camera Pre-Auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date ('/2.2-A 5- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,509.60 plus est. shipping costs of $ to pay for or purchase Replacement of head gasket, intake gasket, exhaust gasket, water pump gasket, injectors on John Deere 2955 tractor. This purchase or expenditure is being made because: Tractor was inoperable and needed to be repaired. Vendor selected for this purchase: P&K Midwest, Waterloo IA. n Bids or written quotes were taken on this purchase, as follows: nBids or quotes were not taken on this purchase because: P&K Midwest is the local John Deere tractor dealer. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds n Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 12,616.00 4' /(e/o /y✓ )->c $ 3,603.90 after amendment ,34f3::`." Respectfully submitted, - /%/5— 7x2 i/J1 _ �,i:c-err rn (o / 2 /sue (Signature Dept. Hea esignee) Date (Signa�ure Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Chipper #311 Clutch Replacment.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 2z74 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,366.69 plus est. shipping costs of $ to pay for or purchase Additional repairs for the ice system. This purchase or expenditure is being made because: additional repairs were identified during the annual system preventative maintenance. Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids IA n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: All Temp Refrigeration is a certified Vilter Ammonia Compressor Specialist. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax Sewer ❑ Sanitation ❑ Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500 1388 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ / $%/} -- 4o-oo e SDD $ 4000 a". Respectfully submitted, 4"1-e lit 77 /ate (Signature Dept. ad esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date Lla City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 10,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase purchase a new K-9 This purchase or expenditure is being made because: one of the current dogs needs to retire due to age and injuries Vendor selected for this purchase: Vohne Liche Kennels Q Bids or written quotes were taken on this purchase, as follows: Vohne Liche Kennels $10,000.00 Alderhorst International $ 10,425.00 I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund ❑ Road Use Tax ❑ Sewer Sanitation • Bonds Federal/other grants pi Other (specify) Canine Fund This expenditure is to be coded to the following budget line -item: 010-11-1160-1528 11PRO PDK9 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ectfully sub it'-d, (SignatuFe Dept. ead nee $ aes&ay3 ✓ i6/ice ;,1, , .- C�)Lt Dat (Si nat re Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date b/�� > City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 5,342.81 plus ext. shipping cost of $ 300.00 to pay for or purchase Cable Assy 1000 ft. for sewer CCTV camera This purchase or expenditure is being made because: Back-up cable assv only has around 300 ft. usable. Vendor selected for this purchase: Mid -Iowa Solid Waste Equipment Co, Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Emergency replacement, has been ordered. Mid -Iowa Solid Waste Equipment Co, Inc. is rep. for this equipment replacement. Total cost including freight $5,642.81 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: []Bonds: Federal/other grants: 0Other(specify): This expenditure is to be coded to the following budget line -item: 5M-14-57.00-1571 (Fund - Department - Activity Account Number) in which budgeted amount is (Project Code) $ 2 (37008 3e- 312 and the current available balance is $ 357-7-6- 372, 2S 3 Respectfully submitted, T,J i1t2($ (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date QUOTATION 10-Jun-15 MID-IOWA SOLID WASTE EQUIPMENT CO., INC. 5105 NW BEAVER DRIVE JOHNSTON, IOWA 50131 TOLL FREE @ 800-733-8731 FAX: 515-278-2976 DAN CONNEL-EASTERN IOWA ACCOUNT REPRESENTATIVE Thank -you for this opportunity to provide a quote fnr unnr cnnrn nnric nuurlel COMPANY: CITY OF WATERLOO ATTENTION: KENT QUINN FAX NUMBER: EMAIL: QUANTITY PART NUMBER DESCRIPTION UNIT PRICE TOTAL PRICE 1 ARIES 841164 CABLE ASSY. TERMINATED 1000' /PR3300 $5,342.81 $5,342.81 QUOTED BY: Dave Bell email: dave@mid-iowa.com Quoted price does NOT include applicable Taxes or Freight unless otherwise stated QUOTE TOTAL $5,342.81 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 10.221.76 plus ext. shipping cost of $ 100.00 to pay for or purchase Replacement Gear Reducer for # 1 TAS pump. This purchase or expenditure is being made because: Grear reducer worn needs replaced. Vendor selected for this purchase: Bearing Distributors, Inc. (BDI) X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Bearing Distributors, Inc. (BDI) is rep. for replacemnet of this equipment. Total cost is $10,321.76. Delivery of Gear Reducer is 5 to 6 weeks & will be invoiced for FYE 2016. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfullly, submitted, (Project Code) $ 259,.000.00 4-7 $ 250.000.00 T& (2 l i. Z1 �1,ez)ui) (Signature Dept. Head Or Designee) bate (Signature Finance Dept. Review) Date 08'/Q2J2015 4:52:15 PM --0400 F3DI PACE, 2 OF 3 BDI (061) 1826 Black Hawk Street (50/02) Waterloo IA 50702 (319) 234-6845 Fax (319) 232-7329 Quote Address: Customer No: 0610629 WASTE MANAGEMENT SERVICES DEPT 3505 EASTON AVE WATERLOO IOWA PLANT WATERLOO IA 50702 QUOTATION 1466066 I'I..EA :E Rr I-1+I. N ;E THIS NUM6ER WHEN ORDERING t ,age "'" FAXED QUOFA1ION ""' Handler: Arthur Maring - 061 Quote Date: 06/02/15 Terms: Net 30 days I t arty item/ C escrtptior Contact: DICK Terms of Delivery: Customer Pays All Freight Ship Via: Customer Pick Up Lead Time On dal nthrday } Sales Price UM ExtendedPrice / PRICE VALID THROUGH 06/23/15 ri'z' t olc 1 MPE 320DM6A 5.0 Al APG REDUCER 30 4--644.-f 10221.760 EA 10221 76 Reducers _ ___f_,„,..0., ,.,K, M85378 1 MPE 41164245AJ Other Mech. Comp. BEARING KIT 1 MPE 41164246DN Keystock/Shimstock SHIM KIT 1 MPE 41162701GD Other Mech. Comp. OUTPUT SEAL 1 MPE 07915607AB Reducers APG GEAR Y 1.50 RATIO 1 MPE 41162214C Reducers 3 813.240 EA 813.24 3 216.860 EA 216.86 3 64.370 EA 64.37 3 728.530 EA 728.53 3 114.360 EA 114.36 **** CONTINUED ON NEXT PAGE **** in 5 %t om o„, •21 Deere f./C All quotations subject to acceptance within 30 days, unless otherwise noted. All items subject to prior sale. Special items not cancellable. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance CommitTe Approval Date (2— The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,565.88 plus est. shipping costs of $ to pay for or purchase 1 - Combination mast arm pole with 15 foot luminaire arm. This purchase or expenditure is being made because: New signal installation on Ridgeway. 100% reimbursable grant Vendor selected for this purchase: Van Meter Inc. 0 Bids or written quotes were taken on this purchase, as follows: Van Meter Inc. Crescent Electric Lisco Lighting Waterloo, IA Waterloo, IA On -Line $5,565.88 No Bid No Bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds El El Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 6 itmc d rf 290-17-7120-2125 -'Op- (7 ' W [do - (Fund - Department - Activity - Account Number) (Project Co e) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. 1-1 ad or Designee) to (Sig a u Finance Dept. Review) Date $ 3 R at-res. $ 3(0 761711 i K:\shared goodies\forms\2015-June-Expenditure Pre-Authorization-4-Cameras-Brown Traffic-$12,435.00-local option tax funding -Baltimore & Mitchell.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,383.75 plus est. shipping costs of $ to pay for or purchase Concrete for sidewalk panels. - 4 invoices - 4 locations This purchase or expenditure is being made because: To replace concrete removed last summer while replacing street light bases. Work was performed by street department instead of concrete contractor. Vendor selected for this purchase: Benton's Ready Mixed Concrete ❑X Bids or written quotes were taken on this purchase, as follows: Benton's Cedar Falls, IA $127.00 per yd Manatt's Waterloo, IA $133.67 per yd ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants I I ^ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1511 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ Wie1ae700 /200 rfiioo $ 23Qf Res ectfully submitted, Gfe4i,e ` L- .f./ ° / ///(Signature Dept. Hea idrDesignee) a (Signatuffd"Fnance Dept. Review) Date K:\shared goodies\forms12015-June-Expenditure Pre-Authorization-4-locations for concrete panels - Benton's - St. Dept. - 2,383.75.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 6/2 2—A„ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 8,210.00 plus est. shipping costs of $ 75.00 to pay for or purchase 3 - Versicam Cameras This purchase or expenditure is being made because: To complete the W. 4th & Ridgeway intersection with cameras after local option tax replaced 1 camera due to loops being torn out. Vendor selected for this purchase: Brown Traffic Products, Inc. n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products Davenport, IA Traffic Control Corporation Ames, IA $8,210.00 $18,375.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ectfully submitte (Project Code) $ $2,I0 $ �o aro' ✓ Z),lt1-Guar 647-/S (Signature Dept. ead or Designee) bate (Signaturre Finance Dept. Review) Date K:\shared goodies\forms\2015-June-Expenditure Pre-Authorization-3-Cameras-Brown Traffic-$8,210.00-W. 4th-Ridgeway.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date L// ZZ1/J— The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 8,390.00 plus est. shipping costs of $ 75.00 to pay for or purchase 3 - Versicam Cameras This purchase or expenditure is being made because: To complete the W. 9th & Ridgeway intersection with cameras after local option tax replaced 1 camera due to loops being torn out. Vendor selected for this purchase: Brown Traffic Products, Inc. n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products Davenport, IA Traffic Control Corporation Ames, IA $8,390.00 $18,520.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer n Sanitation ElBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, C i (Signa ure Dept. ead or Designee) (Project Code) $ ,427eeo oD llG, vao �✓ hc.r ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015-June-Expenditure Pre-Authorization-3-Cameras-Brown Traffic-$8,390.00-W. 9th -Ridgeway.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date Lt--//)� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 12,675.00 plus est. shipping costs of $ 75.00 to pay for or purchase 3 - Versicam Cameras This purchase or expenditure is being made because: Loops being torn out due to recon or overlay project at Kimball & Mitchell, W. 9th & Ridgeway and W. 4th & Ridgeway Vendor selected for this purchase: Brown Traffic Products, Inc. X Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products Davenport, IA $12,675.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants n Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-07-7500-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ Atilt) 000"�✓ $ 7592, 3?? / �• -n ( ature • pad or Designee) Date Signature Finance Dept. Review) Date K:\share. _..� - \ • r. -/arc -Expenditure P/i5r//5— Autzation-3-Cameras-Brown Traffic-$12,675.00-local option tax funding.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date b/» -1(5 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ NTE 7,000.00 plus est. shipping costs of $ to pay for or purchase Traffic Safety Awareness Project (Drive Safe Cedar Valley) This purchase or expenditure is being made because: Online Children Traffic Safety Contest and the School Outreach Program Vendor selected for this purchase: Hellman Associates Bids or written quotes were taken on this purchase, as follows: Hellman Associates - on - going project since 2007 NTE $7,000.00 Xjds or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund I I Road Use Tax n Sewer n Sanitation EBonds ri Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7120-2103 & 411-17-7120-2103 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 22,400 / 12,400 vr $ 1,391.11V 12,400 %ti ll 1a 1 470241/3 2j i r l.�� ,c' e.ct2. (Signature Dept. ead or Designee) l ate (Signature Finance Dept. Review) 6(6 /5— Date K:\shared goodies\forms\2015-June-Expenditure Pre -Authorization -Traffic Safety Awareness Program-NTE 7,000 - GO Bond funding.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 8,210.00 plus est. shipping costs of $ 75.00 to pay for or purchase 3 - Versicam Cameras City Clerk Use Only Finance Committee Approval Date '4/Z2.-/6j This purchase or expenditure is being made because: To complete the Kimball & Mitchell intersection with cameras after local option tax replaced 1 camera due to loops being torn out. Vendor selected for this purchase: Brown Traffic Products, Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products Davenport, IA Traffic Control Corporation Ames, IA $8,210.00 $18,375.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants l l Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 42T900.00 yczek-) ) ` $ �3tiOd Respectfully submitted, /CCU-j /&/ 6-1 cSignature Dept. ea or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies \forms\2015-June-Expenditure Pre-Authorization-3-Cameras-Brown Traffic-$8,210.00-Kimball-Mitchell.xis (Mar 2010)