Loading...
HomeMy WebLinkAbout06/15/2015FINANCE COMMITTEE June 15, 2015 5:10 PM Harold E. Getty Council Chambers Mem bers Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of June 8, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Julie Snider, Housing Director Class/Meeting: HCV (Housing Choice Voucher) Program Management Seminar & Certification Exam Destination: Little Rock , AR Dates: 9/22/15 - 9/24/15 Amount not to exceed: $1,950.70 2. Luke Even, Forestry Foreman Class/Meeting: Tree Risk Assessment Qualifications Course Destination: Cedar Rapids, IA Dates: 7/23/2015 - Amount not to exceed: $1,055.00 7/25/2015 3. Lt. McGrane and Lt. Heller Class/Meeting: ZT-CARE1 Destination: St. Louis, MO Dates: 8/31/15 - 9/1/15 Amount not to exceed: $1,420.00 4. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $3,321.80 Expenditure: Radio Communication for Parking Maintenance. Building Maintenancw Amount and Estimated S/H: $3,000.00 Expenditure: 10 containers of R22 coolant for City Buildings. Building Maintenance Page 1 of 189 Amount and Estimated S/H: $3,744.00 Expenditure: Boiler stack repairs at Five Sullivan Brothers Convention Center. Building Maintenance Amount and Estimated S/H: $16,670.00 Expenditure: 2015 Ford Focus for vehicle parking maintenance. Culture & Arts Amount and Estimated S/H: $12,650.00 + $575.00 s/h Expenditure: Musical instrument activities for Phelps Youth Pavilion. Leisure Services Amount and Estimated S/H: $15,000.00 Expenditure: Amusement Park tickets sold June through August 2015. Leisure Services Amount and Estimated S/H: $2,780.00 + $164 S/H Expenditure: 19' x 138' black nylon spectator safety netting at Young Arena. Police Amount and Estimated S/H: $3,609.60 Expenditure: Annual renewal EDACS fee for Tri-County Drug Task Force portable radio fees. Police Amount and Estimated S/H: $2,676.00 Expenditure: Burglar and panic alarm for the Property/Evidence building. Sewer Amount and Estimated S/H: $3,854.00 Expenditure: Renew three Cartegraph Software and Service subscriptions Traffic Amount and Estimated S/H: $5,168.00 Expenditure: 200 14 GA 1.75" x 12' Telespar posts. BILLS PAYMENT 5. June 15, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 189 t1 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY =» BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 4U71 3 � J co - De.artment NAME(S) AND POSITION(S): Julie Snider, Director DATE: 5/28/15 NAME OF CLASS / MEETING: HCV (Housing Choice Voucher) Program Management Seminar & Certification Exam DEPARTURE DATE: September 21, 2015 PURPOSE OF TRAVEL/TRAINING: DESTINATION: DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: September 22 — 24, 2015 RETURN DATE: September 24, 2015 Required certification within 18 months of appointment on 12/9/14. Little Rock, Arkansas WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES X COST $ NO METHOD OF TRAVEL: CITY VEHICLE x AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: $ 320.00 $ 36g.011 $ 892.50 LODGING MEALS REGISTRATION MILEAGE/FUEL $ 50.00 $ 328.20 TOTAL FOR ALL: $ $1,950.70 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 283-13-5452-1346 X YES NO X YES NO GRANT REIMBURSABLE REQUIRED CERTIFICATION TOTAL: $ $1,950.70 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY:�'�)/t% BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY fit() 37 416'0134 ( / ,02 Co. - De•artment NAME(S) AND POSITION(S): Luke Even, Forestry Foreman DATE: 6/8/15 NAME OF CLASS / MEETING: Tree Risk Assessment Qualification Course DEPARTURE DATE: 7/23/15 DESTINATION: Cedar Rapids, IA DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: 7/23/15— 7/25/15 RETURN DATE: 7/25/15 PURPOSE OF TRAVEL/TRAINING: Training on tree risk assessment qualification - educational in the field of arboriculture WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE X PRIVATE VEHICLE DEPARTING FROM: ESTIMATE OF COST: 310 625 75 LODGING MEALS REGISTRATION MILEAGE/FUEL 45 TOTAL FOR ALL: $ 1055 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 1055 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE Tree Risk Assessment Qualification Course —Cedar Rapids, Iowa Page 1 of 3 TRAQ - Cedar Rapids, Iowa MW-ISA Iyl,a,wetitC'n Chart ee View this email inyour browser Midwestern Chapter International Society of Arboriculture S TAT REGIONAL WORKSHOPS ABOUT THE COURSE The ISA Tree Risk Assessment Qualification (TRAQ) program provides an opportunity for professionals in the arboriculture industry to expand their knowledge through education and training in the fundamentals of tree risk assessment. This qualification promotes the safety of people and property by providing a standardized and systematic process for assessing tree risk. The results of a tree risk assessment can provide tree owners and risk managers with the information to make informed decisions to enhance tree benefits, health, and longevity. The Tree Risk Assessment Qualification Course is a two-day educational course followed by a 1/2 day assessment that includes both a written and field component. The course prepares the participant to TREE RISK ASSESSMENT QUALIFICATION INFORMATION The Tree Risk Assessment Qualification is valid for five years from the date the TRAQ exam is passed. The qualification holder is required to retake the course and pass the exam every five years in order to maintain the qualification. COURSE ELIGIBILITY To be able to register for the course and take the exam, you must have earned one of the following credentials: • ISA Certified Arborist or ISA Board Certified Master Arborist A national certification or certificate in arboriculture (see a complete list in the TRAQ handbook) • Licensing or Certification from an approved state program (see a complete list in the TRAQ handbook) • SAF Certified Forester mhtml: file://C:\Users\TODD-D.CITY-ALO\AppData\Local\Microsoft\Windows\Temporar... 6/3/2015 Tree Risk Assessment Qualification Course —Cedar Rapids, Iowa Page 2 of 3 take the TRAQ assessment to become ISA Tree Risk Assessment Qualified. It is required that you attend the course and successfully complete the assessment in order to recieve the ISA Tree Risk Assessment Qualification. Flar COURSE CONTENT Tree Biology and Mechanics: Participants will learn how to assess wood structure, decay, and tree mechanics, and evaluate their impact on likelihood of tree or tree part failure. Participants will also learn how to identify and assess defects and conditions that may affect likelihood of failure. Tree Inspection and Assessment: Participants will learn about types of targets, assess the likelihood of a tree or tree part impacting a target, and estimate the consequences of tree or tree part failure. Participants will also ASCA Registered Consulting Arborist • A degree in arboriculture, urban forestry, traditional forestry, or horticuiturethat is part of a national qualifications framework or is from an accredited college or university WORKSHOP DATES AND LOCATIONS Cedar Rapids, Iowa, USA Thursday, July 23- Saturday, July 25, 2015 Hosted by Midwestern Chapter ISA REGISTRATION Fee*: ISA Member $625 Non ISA Member $750 Exam Retake only $150 *Course registration fee includes workshop, the Tree Risk Assessment manual and TRAQ workbook , along with lunch and breaks during the two-day training. Registration Deadline: June 23, 2015 How to Register: Register online at www.mwisa.org Participants will receive their course materials a minimum of two weeks prior to the start of the TRAQ event. The manual and workbook will be sent once you are registered and should be taken with you to the course. Participants are also encouraged to complete preliminary work in the mhtml: file://C :\Users\TODD-D. CITY-ALO\AppData\Local\Micro soft\ Windows\Temporar... 6/3/2015 Tree Risk Assessment Qualification Course —Cedar Rapids, Iowa Page 3 of 3 learn how to assess site factors that may influence likelihood of failure. Data Analysis and Risk Categorization: After learning the tree and target factors that must be assessed, participants will combine likelihood of failure, likelihood of impact, and consequences of failure to derive a risk rating. This rating helps the assessor communicate tree risk to clients and risk managers, and allows comparison of risk levels between trees. Risk Reporting: Participants will learn skills for clearly communicating tree risk to clients, both in written and verbal reports. Participants will also learn about the key components that should be included in a report after completing a tree risk assessment. workbook prior to arriving at the course. Copyright © 2015 Midwestern Chapter of the International Society of Arboriculture (MW ISA), All rights reserved. DISCLAIMER: The information provided in this newsletter is believed and intended to be useful and correct. The Midwestern Chapter cannot assume responsibility for the consequence of errors contained in articles or misapplications of the information provided. Unless stated otherwise, the opinions expresses in any article or column are those of the individual author(s) and do not represent an official position of or endorsement by MW-ISA. Our mailing address is: Midwestern Chapter of the International Society of Arboriculture (row ISA) 1097 150th Street Fairbank, IA48103 Add us to your address book unsubscribe from this list update subscription preferences mhtml:file://C:\Users\TODD-D. CITY-ALO\AppData\Local\Microsoft\Windows\Temporar... 6/3/2015 Sent over 050715 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Tony McGrane, Lieutenant Josh Heller, Lieutenant NAME OF CLASS I MEETING: ZT- CARE1 DEPARTURE DATE: August 31, 2015 PURPOSE OF TRAVEL: Attend M.S.A. recertification class. RETURN DATE: September 1, 2015 FINANCE DEPT. STAFF ONLY 1 LINE ITEM USED t ?/ l ) t 3 4/11 FY BUDGETED 700 EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST June 1, 2015 DESTINATION: St. Louis, MO DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: September 1, 2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, IA PRIVATE VEHICLE ESTIMATE OF COST: $240.00 LODGING TAXI $40 x 2 MEALS PARKING $550 x 2 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $1,420.00 I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CI DEPARTMENT HEAD BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ $710.00 PER PERSON I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE BEVERLY BRUMBAUGH Subject: Sent from Snipping Tool Day Recertification Class Course No. ZT-CARE1 Price: $550.00 This course is designed for technicians or firefighters, who through their job function, are required to perform overhauls. adjustments. flow testing and trouble shooting on mask mounted open circuit self contained breathing apparatus (SCBA): Those who should attend are Individuals recertifying their CARE. qualification With MSA breathing air products. They will need to be identified as qualified by their employer to attend an MSA C.A.R.E recertification class and currently employed by an MSA Authorized Repair Center. At the completion of this course the participants Will be able to: • Explain theory of operation for an MSA Firehawk SCSA • Identify key sub -assemblies of an MSA Firehawk SCBA • Demonstrate disassembly and inspection process • Demonstrate reassembly and functional test • Perform overhaul of complete SCBA system • Demonstrate First and Second stage regulator and Primary Alarm adjustments • Make adjustments and flow test using PosiChek 3 tester `The following is included in the registration fee: • The one day C.A_R.E. Training Class, conducted by an MSA factory trained instructor • Use of the appropriate SCBA Regulators, Audi-t_armrm assemblies, cylinder valves and tools for hands-on disassembly and reassembly • A C.AR_E. Certified Maintenance Manual and support material • Lunch and refreshments during the breaks in the training • Certificate Allende Online Reoistration Printable Form http://us.msasafety.com/training/CARE City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,168.00 plus est. shipping costs of $ to pay for or purchase 200 14 GA 1.75" X 12' Telespar Posts This purchase or expenditure is being made because: Installing signs. Vendor selected for this purchase: Iowa Department of Transportation n Bids or written quotes were taken on this purchase, as follows: IDOT Ames, IA $25.84 each n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 5/26/15-approved $4,500.00 ($668.00 needed) Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer ❑ Sanitation ❑X Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 5,000.00 r-400v , 1 6 .' 2 j c, fdte-t/u.o io -f l5- (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015-June-Expenditure Pre-Authorization-Telspar Tubing - IDOT-additional $668.00 needed - 4,500 approved on 5- 26.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date VI sits' City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3,854.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Renew Cartegraph Software and Service Subscriptions, Three subscriptions. This purchase or expenditure is being made because: For continuation of software maintenance agreement that is used for CMOM Program Mapping. Vendor selected for this purchase: Cartegraph Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Cartegraph is rep. for our CMOM mapping software. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: Sanitation: Bonds: Federal/other grants: [ Other(specify): This expenditure is to be coded to the following budget line -item: 5''M-14-5200-15,0 (Fund - Department - Activity - Account Number) (Project Code) ? a / v in which budgeted amount is $ C 0 ` = and the current available balance is $ 0-60 �f5 r 8lb 2 3 sSS Respectfully submitted, ;mot. S zot� G "�<2P�i td„te-e241.&L. to la- C- (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Cartgraph 3600 DIGITAL DRIVE DUBUQUE IA 52003 FEIN: 42-1419553 Bill To: City of Waterloo Attn: Mark Brandes 715 Mulberry Street Waterloo IA 50703 Billing Questions, Call Tanya at 800-688-2656 x 5298 or tanyaloveecartegraph.com 7 Support Exp Date Customer ID Payment Terms 8/1/2015 WATERCIIA Net 30 Item Number CARTEXPLSUL0000 CARTEXPLSRL0000 Item Description CarteFlex Subscription- 8/1/2015 to 8/1/2016 CarteFLEX Subscription Renew -Prorated 11/25/2015 to 8/1/2016 Invoice # R-0969315 Date 3/31/2015 Page 1 of 1 Licensee (if different than above) GO GREEN: For your convenience, we do except ACH/EFT payments. Please contact Mary Jo for additional information at: achremit@cartegraph.com or (563) 587-3312. Qty 1.00 2.00 Unit Price $1,520.00 $1,167.00 Ext. Price $1,520.00 $2,334.00 Subtotal $3,854.00 Sales Tax $0.00 Balance: $3,854.00 Credit card payments: http://cartegraph.com/payments Please note the invoice # from above with payment. Accounts that are past due will be assessed a monthly 1.5% finance charge retroactive from the invoice date. This renewal notice is being sent out to remind you that your maintenance, subscription or support agreement will expire on the support expiration date listed above. To continue your agreement without interruption please return payment within 30 days. If the agreement lapses the renewal will be the list price plus a 40% fee. City Clerk Use Only Finance Committee Approval Date / 11 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,676.00 plus est. shipping costs of $ 0.00 Burglar and panic alarm for the Property/Evidence building to pay for or purchase This purchase or expenditure is being made because: The property/Evidence building needs to be alarmed to protect the evidence from intruders Vendor selected for this purchase: Hawkeye Alarm I I Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: We currently have an alarm service protecting half the building which was installed and serviced by Hawkeye alarms. This purchase will add to our existing system and complete the entire building Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-11-1100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sub 'tted, 6(1 (Signatu Dept. Head o D ignee) at(Signat re Finance Dept. Review) Date Sanitation (Project Code) $ 35 r7VU' ,' $ K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date /fir City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,609.60 plus est. shipping costs of $ 0.00 to pay for or purchase renewal of annual EDACS fee for Tri-County Drug Task Force portable radio fees This purchase or expenditure is being made because: this EDACS fee is a communications fee for usage of the police radios used by the Tri-County Drug Task Force Vendor selected for this purchase: Racom ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This system is what is used county wide and proprietary yo RACOM Corporation Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ZGeneral Fund ❑ Road Use Tax n Sewer n Sanitation 0 Bonds pi Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-)160-1512 11TRI TRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re ectfully su itted, (Signat re Dept. Head o(besis ee) $ 66,000 e- 33/,, $ ,.a���= r 33 �2- 1 R--' /L) __„ed eA. (o <O .4" (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,780.00 plus est. shipping costs of $ 164.00 to pay for or purchase 19' x 138' black nylon spectator safety netting at Young Arena. This purchase or expenditure is being made because: A post sesason inspection of the spectator safety netting has found it to be in need of replacement prior to the start of the 2015-2016 ice season. Vendor selected for this purchase: Athletica Sport Systems, Minneapolis, MN ❑x El Bids or written quotes were taken on this purchase, as follows: Athletica Sport Systems, Minneapolis, MN--- $2,944 Arena Wearhouse, Alexandria MN-- $3,199.12 Becker Arena Products, Savage MN--$3,198.84 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants 51 I Other (specify) YAMI This expenditure is to be coded to the following budget line -item: 010-37-4105-1382 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 10, 343,17 and the current available balance is Respectfull submitted, gnee) Date (Si nature Finance D pt. Review) Date $ 10, 343.17 4- K:\shared goodies\forms\2015 Safety Netting Behind Goals (Mar 2010) Athletica SPORT SYSTEMS Safety through Innovation Quotation 4001549 Sport Systems Unlimited Corp 17200 Medina Road Suite 600 Minneapolis MN 55447 United States of America Phone: 1-800-809-7465 Fax: 763-249-7475 Page: 1 of 2 Date: Jun 9,2015 Quote To: Jake Schaefer Young Ice Arena 125 Commercial Street Waterloo IA 50701 United States of America Phone: 319-291-4335 Fax: 319-291-4310 EMail: Expires: Jun 23,2015 Quoted By: Mike Dean mdean@athletica.com 11 Sales Person: Mike Dean 763-249-7410 mdean©athletica.com 11 Terms: Net 30 Days 1 Part Number! 102074 Description Black Nylon Netting 2mm 1-1/2" S.M. #420 Polyester. Netting NOT fire rated. Fire rated netting material is available upon request Nets to be 19' high x 138' long tape on side and tape and gromment on top and bottom with 2' spacing 2.00 Each nit Pri 1,390.00 /1 chi 2,780.00 USD Please note, any applicable taxes, duties, and customs charges are not included in your quote and will be added at the time of invoice BOBDEBQPATAD1n CRYSTAPLEX- GAMEPLEX" Infinity SEriES'' Pro SEriesT" ENCLOSURES try Val SysternS Unlimited Athletica SPORT SYSTEMS Safety through Innovation ft Numbei 2 SUPERIVSOR Quotation 4001549 Supervisor to lead net install. Sport Systems Unlimited Corp 17200 Medina Road Suite 600 Minneapolis MN 55447 United States of America Phone: 1-800-809-7465 Fax: 763-249-7475 Page: 2 of 2 Date: Jun 9,2015 To remove current netting, raise system to ceiling install new nylon netting (line 1) Athletica® will provide ONE Supervisor to lead the installation of the netting for 16 hours (8-hour days). Supervisor and installers will be permitted to work weekends and holidays for a preimium, unless otherwise noted in the contract. Charges will be assessed for delays, extra work and expenses caused by the site not being ready or Athletica® Terms and Conditions not being met. Required tools and equipment to be supplied by Purchaser (List of Required Tools will be provided upon request or upon quote approval). All equipment that needs to be rented is the sole responsibility of the Purchaser. All tools and equipment must be on the job for the duration of the installation. The Purchaser shall provide 1 person labor for the duration of the project at its own expense (including any overtime pay, fringe benefits, insurance premiums (including worker's compensation insurance if required by state law), and taxes. Before the Supervisor leaves the job site, he will be required to obtain an authorized signature from the Purchaser that the job is complete and that both parties have fulfilled the terms of this contract If the job is not completed and signed off within the hours stated in this contract, additional charges will apply. Failure to comply will result in voiding the warranty. Price includes travel, milage, hotel, perdeim, installation labor. 1.00 Each $ 3,015.00 /1 $ 3,015.00 USD Quote - Miscellaneous Charge - ASO Shipping and Handling 164.00 Customer acceptance signature and Date: SubTotal Shipping and Misc Total $ 5,795.00 USD 164.00 5,959.00 USD Please note, any applicable taxes, duties, and customs charges are not included in your quote and will be added at the time of invoice BORDER*PATROL. C CRVSTAPL X GAIMEPLEX" Infinity Series " Pro Series'" CUSTOItit ENCLOSURES , sw-system. ....el Young Arena Attn: Jake Schaefer 125 Commercial St. Waterloo, IA 50701 Dear Mr. Schaefer, 6/9/15 Based on your request, Arena Warehouse has put together the following proposal for new 1'A" square mesh protective netting. Please take a moment to review the information and certainly give us a call with any questions. Supply of two 19' x 136' 1 'A" square black protective nets $3,199.12 Details: (2 ea) 19' x 136' long black 1'/" Square balck mesh protective nets. Grommets spaced 24" on center for top and bottom of nets. Tape Binding only along vertical edges. Shipping to Waterloo, IA included. Best regards, Jeff Horstman Arena Warehouse ARENA WAREHOUSE 1661 DONWAY CT. NE. ALEXANDRIA, MN 320-815-2369 www.arenawarehouse.com JAKE SCHAEFER From: Greg Reese <greg.reese@beckerarena.com> Sent: Tuesday, June 09, 2015 1:53 PM To: JAKE SCHAEFER Subject: Protective Netting Pricing - Becker Arena Products Attachments: Becker_2015SummerRinkReady_Postcard_v2_LOW.pdf Hi Jake The price for 19' high x 138' wide is $1599.42, for the standard black ($.61/SF). $2438.46 for the Fire Retardant Black ($.93/SF) in the same size. I am attaching the flyer for the Summer Sale. If you have questions, please let me know. Thanks, Greg Reese Direct phone: 952-567-7722 greg. reese@beckera rena.com Sales Consultant Customer Service Becker Arena Products, Inc. 6611 West Highway 13 Savage MN 55378 General Phone 800-234-5522 General Phone 952-890-2690 General Fax 952-890-2680 www.beckerarena.com 1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date L,/i �r j The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 15,000.00 plus est. shipping costs of $ to pay for or purchase Amusement park tickets sold June through August 2015. Will be paid beginning July 2015. This will be Fiscal Year 2016 budget. This purchase or expenditure is being made because: Tickets are purchased through Iowa Park and Recreation Association at a discounted rate. We pay IPRA for only the tickets that are sold. Vendor selected for this purchase: IPRA ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This program is offered to members of the IPRA. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund ri Bonds El Road Use Tax n Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1553 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Rest submitted, (Project Code) $ 15,000.00 $ 15,000.00 V Ftead� �5 y�L11.n 8i Ph_ Gr��� _ (Signature Dept. or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Amusement Tics preauth (Mar 2010) City Clerk Use Only Finance Committee Approval Date c/r) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Culture & Arts Department to expend $ 12,650.00 plus est. shipping costs of $ 575.00 to pay for or purchase musical instrument activities for Phelps Youth Pavilion This purchase or expenditure is being made because: to provide interactive musical exploration experiences for children and families; purchase supported by grants from Iowa Arts Council and Community Foundation Vendor selected for this purchase: Freenotes Harmony Park Bids or written quotes were taken on this purchase, as follows: Freenotes Harmony Park: $13,225.00 (includes shipping) Noah's Park Playgrounds: $16,321.00 (shipping not included) Schoolscapes: $17,566.00 (shipping not included) ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund I I Road Use Tax Sewer n Sanitation nBonds E Federal/othergrants l l Other (specify) This expenditure is to be coded to the following budget line -item: 010-26-4265-1350 Exhibition Expense 26STG.OSG (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ctfully submitte , Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) %/P6 640416 CJL $ 7,700.00 (amended)" '3ai5 $ 6,000.00 '3�5 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) nM�' Freenonyotes arm" cot alga r4 194 Bodo Drive Unit F Durango, CO 81303 Customer Name/Address: Waterloo Arts Center Waterloo, IA 50701 Kent Shankle 319-464-8811 Estimate Date Estimate # 6/5/2015 2279 Terms: Via: Project/Job: Prepay Waterloo Art Cntr 50701 Qty Item Description Price Total 1 - Contra Chimes Set of 7 Contrabass Chimes, aluminum chimes, 2 mallet posts and 4 mallets for in -ground installation 4,900.00 4,900.00 1 - Swirl 2013 Hazel Metallophone, aluminum chimes, 2 posts for in -ground install, 2 mallets. 2,500.00 2,500.00 I - Pagoda Bells 2014 Vertical array of 8 aluminum bells, 1 post for in -ground install, 2 mallets 1,900.00 1,900.00 1 - Tuned Drums, In -ground Set of 5 Drums, in ground installation 1,850.00 1,850.00 SIZE: NORMAL COLOR: Taupe with any lids 15'cap: 12" cap: 10" cap: Choose from MOSS, TAUPE, BLUE OR YELLOW 8" cap: 6" cap: Custom drum colors available for an upcharge. - Melody 9 note resonated xylophone, aluminum keys in a recycled plastic frame 1,500.00 1,500.00 COLOR: LIME GREEN. 2 mallets, 1 Fiber Force Post for in -ground install Subtotal Before Shipping 12,650.00 Freight Freight Shipment 575.00 575.00 Out-of-state sale, exempt from sales tax 0.00% 0.00 Total S13,225.00 Estimates are valid for 90 days. Prices are in U.S. Dollars. Phone # Fax # E-mail Web Site (970) 375-7825 (970) 247-0856 info@freenotesharmonypark.com www.freenotesharmonypark.com )ntrabass Chimes Outdoor Instrument- www.noahsplay.com Page 1 of 3 Specials Contact Us View Cart El td 4 simple steps to place your order: 1-877-248-5444 =En GEM GEED CREW Products Equipment .ground Packages ly Childhood Playground Equipment Park Equipment Outdoor Fitness Equipment Quick Ship Safety Surfacing Shade Structures Sports Equipment Specials ADA Ramps Need ADA mess to yaw playground? arsai s ADA ramps create access min at matter of utes+ Newsletter Your First Name: Your Email Address: Search by Brand, Category, or Product SUM Home Products • About Us Blog Services Portfolio Order & Pay Contrabass Chimes Product Videos `Warranty Like Be the first of your friends to like this. • Other Details Tags RRP: $4,900.00 Your Price: $4,655.00 (You save $245.00) SKU: CC-01 Brand: Freenotes Harmony" Park Availability: ships in 2-4 weeks Shipping: Please Note - Additional shipping charges will apply Quantity: 11 Similar Products Add to Cart Reviews Also Viewed The Freenotes Harmo y'" Park instruments are a smart choice for any campus, park, or outdoor venue setting. Parks and places such as metro river walks, resorts or any public park settings, are ideal locations for outdoor instruments. If music truly is the universal language, outdoor music parks have universal appeal. The Contrabass Chimes are stunning in both thier towering appearance and low resonant sound. These seven chimes are pitched one octave below middle C. Contrabass Chimes are also sold individually. Benefits of Contrabass Chimes: • Chimes range in height from seven to nine feet so everyone no matter what height can play • Made of four -inch diameter, heavy duty anodized tubes. • Can be installed in a variety of layouts including a horse shoe shape to experience a "surround sound" effect • Can be ADA or all-inclusive when installed at ADA proper heights, and with use of ADA-accessible safety surfaces Features: • 7 aluminum chimes • Recycled plastic frame of your color choice http://www.noahsplay.com/ada-equipment/ada-independent/contrabass-chimes/ 6/9/2015 Teen.otes Melody Outdoor Instrument- www.noahsplay.com Page 1 of 3 Specials Contact Us View Cart 4 simple steps to place your order: 1" Browse Quot, ADA Equipment Playground Packages Early Childhood Playground Equipment Park Equipment Outdoor Fitness Equipment Quick Ship Safety Surfacing Shade Structures Sports Equipment Specials ADA Ramps Newsletter Your First Name: Your Email Address: GI= GEM 1-877-248-5444 Search by Brand, Category, or Product Subm Home Products • About Us Blog Services Portfolio Order & Pay Weenotes Melody Product Videos 's( warranty Like Be the first of your friends to like this. RRP: V7540.90 Your Price: $1,425.00 (You save $75.00) SKU: WM-01 Brand. Freenotes Harmony'' Park Availability: ships in 2-4 weeks Shipping: Please Note - Additional shipping charges will apply * Color: • I O Blue • I 0 Red • I O Green ▪ • 0 Yellow • I O Purple • I O Orange • I O Sky Blue • I O Moss Green/Sage • O Taupe • ' 0 Hazel Quantity Other Details Tags L1 Similar Products vl Add to Cart Reviews Also Viewed The Weenotes Instrument Series, from Freenotes Harmony' Park is a smart choice for any campus, park, or outdoor venue setting. Parks and places such as metro river walks, resorts or any public park settings, are ideal locations for outdoor instruments. If music truly is the universal language, outdoor music parks have universal appeal. Benefits of Weenotes Melody: • Emits nine (9) beautiful notes • The singular post allows for a small footprint and easy installation • Can be ADA or all-inclusive when installed at ADA proper heights, and with use of ADA-accessible safety surfaces Features: • A 9-Note resonated xylophone of aluminum keys • Recycled plastic frame of your color choice • 2 cable -attached mallets • 1 fiber force post inground install http://www.noahsplay.com/ada-equipment/ada-independent/weenotes-melody/?page contex... 6/9/2015 fined Drums Outdoor Instrument- www.noahsplay.com Page 1 of 3 Specials Contact Us View Cart 4 simple steps to place your order: 1 � 9 PMAds Home Products • About Us Blog Services Portfolio Order & Pay 1-877-248-5444 Search by Brand, Category, or Product Subrn. Products , ADA Equipment Playground Packages Early Childhood Playground Equipment Park Equipment Outdoor Fitness Equipment Quick Ship Safety Surfacing Shade Structures Sports Equipment Specials ADA Ramps Newsletter Your First Name: Your Email Address: Tuned Drums r `• - NMI Like Be the first of your friends to like this. RRP: S2774048 Your Price: $2,565.00 (You save $135.00) SKU: TD-08 Brand. Freenotes HarmonyTM' Park Availability: ships in 2-4 weeks Shipping: Please Note - Additional shipping charges will apply * Color: • I O Blue • O Yellow • i 0 Moss Green/Sage • O Taupe * Frame Color: • 10 Blue • I 0 Red • I 0 Green • 0Yellow • I 0 Purple • I O Orange • I O Sky Blue • I 0 Moss Green/Sage • O Taupe • I 0 Hazel Quantity. It vI Add to Cart Product Videos Warranty ( Other Details (Tags Similar Products s Reviews) Also Viewed The Freenotes Harmony'" Park instruments are a smart choice for any campus, park, or outdoor venue setting. Parks and places such as metro river walks, resorts or any public park settings, are ideal locations for outdoor instruments. If music truly is the universal language, outdoor music parks have universal appeal. The Swirl is a stunning scuilputral design and it exudes both beautiful sounds and visual art. The new and improved molded plastic drum caps are more durable than ever. Benefits of the Tuned Drums: • These fived tuned hand drums are sold in standard or preschool heights so all can play • Made with replaceable heads ranging from six to fifteen inches in diameter • The bases of the drums can be permanently installed directly into the ground in your choice of arrangement, or they can be surface mounted httn://www.noahsnlay.com/ada-eauinment/ada-independent/tuned-drums/?nage context=cat... 6/9/2015 'agoda Bells Outdoor Instruments- www.noahsplay.com Page 1 of 2 Specials Contact Us View Cart 4 simple steps to place your order: 1-877-248-5444 ME GEM 6111=1 CM= ADA Equipment Playground Packages Early Childhood Playground Equipment Park Equipment Outdoor Fitness Equipment Quick Ship Safety Surfacing Shade Structures Sports Equipment Specials ADA Ramps Newsletter Your First Name: Your Email Address: Search by Brand, Category, or Product Subm Home Products • About Us Blog Services Portfolio Order & Pay Pagoda Bells NMI 'Ana Product Videos Warranty Other Details LIM Be the first of your friends to like this. ( Tags RRP: $80:99 Your Price: $3,021.00 (You save $159.00) SKU: PB-05 Brand' Freenotes Harmony"' Park Availability: ships in 2-4 weeks Shipping: Please Note - Additional shipping charges will apply Quantity It vI Similar Products Add to Cart ( Reviews ( Also Viewed The Freenotes Harmo yTM' Park instruments are a smart choice for any campus, park, or outdoor venue setting. Parks and places such as metro river walks, resorts or any public park settings, are ideal locations for outdoor instruments. If music truly is the universal language, outdoor music parks have universal appeal. Reminiscent of the architecture of Asia, the Pagoda Bells provide lush tones of long duration. The Pagoda Bells are not tuned to a specific note, which promotes free musical interpretation. Benefits of Pagoda Bells: • Bells are durable and maintenance free A calming addition to any outdoor setting. 1 post for easy installation Can be ADA or all-inclusive when installed at ADA proper heights, and with use of ADA-accessible safety surfaces Features: • 8 aluminum bells • 1 brown recycled plastic post for in -ground install • 2 mallets http://www.noahsplay.com/ada-equipment/ado-independent/pagoda-bells/?naee context=ca... 6/9/701 5 the Swirl Outdoor Instruments- www.noahsplay.com Page 1 of 3 Specials Contact Us View Cart 4 simple steps to place your order: 1-877-248-5444 Search by Brand, Category, or Product Suan is uu Vowel Products ADA Equipment Playground Packages Early Childhood Playground Equipment Park Equipment Outdoor Fitness Equipment Quick Ship Safety Surfacing Shade Structures Sports Equipment Specials ADA Ramps 0/0.1114,41 Heed ADA access to your playground Noah's ADA r{MPS create access {n a metier of minutes! Newsletter Your First Name: Your Email Address: 2"d Qt.,_ Home Products v About Us Blog Services Portfolio Order & Pay Swirl Instrument Product Videos Warranty Other Details Like Be the first of your friends to like this. RRP: $47900:00 Your Price: $4,655.00 (You save $245.00) SKU: FHPS-07 Brand• Freenotes Harmony'"Park Availability: ships in 2-4 weeks Shipping: Please Note - Additional shipping charges will apply * Color: • I 0 Blue • IORed • I O Green • O Yellow • I O Purple • 10 Orange • I O Sky Blue • I 0 Moss Green/Sage • O Taupe • I 0 Hazel Quantity It vI Add to Cart Tags ( Similar Products) Reviews Also Viewed The Freenotes Harmony"' Park instruments are a smart choice for any campus, park, or outdoor venue setting. Parks and places such as metro river walks, resorts or any public park settings, are ideal locations for outdoor instruments. If music truly is the universal language, outdoor music parks have universal appeal. The Swirl is a stunning scuilputral design and it exudes both beautiful sounds and visual art. The 5wirl's warm vibrant tones comes from individual resonators. The Swirl is the larger version of the Weenotes Griffin. Benefits of the Swirl: • The tones are pure, soothing and never go out of tune The chimes are made of durable resonated anodized aluminum and range from soprano to alto 2 brown recycled plastic posts for easy installation Can be ADA or all-inclusive when installed at ADA proper heights, and with use of ADA-accessible safety surfaces Features: • 26 note resonated metalphone, aluminum chimes • Recycled plastic frame of your color choice • 2 mallets http://www.noahsplay.com/ada-equipment/ado-independent/swirl-instrument/?na¢e context_. 6/9/201 S Melody Page 1 of 3 HOME CATEGORIES Activity Walls Fumiture and Amenities Imaginative Play Outdoor Musical Instruments Music Walls Musical Instrument@ PlayNature Physical Play Sand and Waterplay Classroom Furniture Ride Ons and Accessories Strollers and Buggies SPECIAL OFFERS Join our email list Get information on new products, upcoming offers and more... today! Subscribe FOIIOW US QI rPOdRpeaq Online Payments A■ My Account Wishlist View Cart ABOUT RESOURCES GRANTS Home > Outdoor Musical Instruments > Musical Instruments > Melody ' + Larger Photo Emall a Friend ' Like { o Alternative Views: Description Price: $1,500.00 SEARCH ITEMS: Qty: CONTACT 1 to Add to Cart ) AO to Wise List This new Weenote has a beautiful twinkly sound, with 9 aluminum keys in a recycled plastic frame. Two mallets and a Fiber Force post are included for in -ground installation. Color is Lime Green. Related Items Tung -Drum Price: $999.00 Tuned Drums Yantze Xylophone - Outdoor Musical Instrument Price: $3 700.00 Pagoda Bells Manta Ray Price: $3,600.00 Cymbals Price: $1,449.00 Silver Chimes Price: $1,079.00 Swirl Chimes - Outdoor Musical Instrument Rice: $4 700.00 httn://www.schoolscanes.com/Melodv-n/mel.htm 6/9/2015 Tuned Drums Page 1 of 3 HOME CATEGORIES Activity Walls Furniture and Amenities Imaginative Play Outdoor Musical Instruments Music Walls Musical Instruments PlayNature Physical Play Sand and Waterplay Classroom Furniture Ride Ons and Accessories Strollers and Buggies SPECIAL OFFERS Join our email list Get information on new products, upcoming offers and more... today! Subscribe POt{Ow US ON Antepea Online Payments ABOUT RESOURCES Home > Outdoor Musical Instruments > Musical Instruments > Tuned Drums + Larger Photo Emakl a Friend Lilo 1 01 Alternative Views: Description My Account Wishlist View Cart GRANTS CONTACT Price: $2,500.00 Choose y�+�.:_ Tubano options: Qty: 1 SEARCH ITEMS: Primary Rainbow Add to cart I I t' Add to %RtSit USS = 0 The rive, tuned, drums in this set have a specially shaped resonating chamber to amplify the sound. The colored tops help the players to quickly associate a particular drum with Its sound and this outdoor musical Instrument is highly suitable for use in music therapy. There are two sizes available: standard or pre-school and the drums can be flxed at varying heights to suit the users. Drums are available in Primary Rainbow (pictured) or Green Drums with Molded Caps In four colors,Taupe,Moss Green, Blue and Yellow. Related Items Imbarimba Amadinda Price: $3 800.00 Price: $3,400.00 Rhythm Price: $1,500.00 11111111i Merry Pagoda Bells Price: $2 232.00 Price: $3,180.00 Swirl Chimes - Outdoor Musical Duet Instrument Price: $4 700.00 Price: $3 300.00 Griffin Chimes - Outdoor Play Equipment USA Price: $2,780.00 httn://www.schoolscanes.com/Tuned-Drums-n/tuhano.htm 6/9/2015 Pagoda Bells Page 1 of 3 HOME CATEGORIES Activity Walls Furniture and Amenities Imaginative Play Outdoor Musical Instruments Music Walls Musical Instruments PlayNature Physical Play Sand and Waterplay Classroom Furniture Ride Ons and Accessories Strollers and Buggies SPECIAL OFFERS Join our email list Get information on new products, upcoming offers and more... today! Subscribe FOLLOW OS OM fklt0ene Online Payments all ABOUT RESOURCES Home > Outdoor Musical Instruments > Musical Instruments > Pagoda Bells 1 + Larger Photo Email a Friend LIkM 0) Description My Account Wishlisl View Cart GRANTS CONTACT Price: $3,180.00 SEARCH ITEMS: Qty: 1 Add to cart > va Add t0 Mi$ft List Architectural and intriguing. This outdoor musical instrument invokes the spirit of the Far East in both its shape and the tone of its eight vertically aligned bells. Equally at home in a public space, school playground or even a private garden. Designed for outdoor use In any setting and constructed with weather resistant materials, the Pagoda Bells will be the focal point of your outdoor music space. Related Items Giant Chimes Melody Price: $1 500.00 Rainbow Chimes Tung -Drum Price: $999.00 Swirl Chimes - Outdoor Musical Double Sided Rainbow Chimes Instrument Price: $4,700.00 Price: ;1,979.00 Manta Ray Piper Price: $3,600.00 Price: $2 232.00 htto://www.sehoolseapes.comfF'aaoda-Bells-n/nagoda. 6/9/7(11 5 Contrabass Chimes Page 1 of 3 HOME CATEGORIES Activity Walls Fumiture and Amenities Imaginative Play Outdoor Musical Instruments Music Walls Musical Instruments PlayNature Physical Play Sand and Waterplay Classroom Furniture Ride Ons and Accessories Strollers and Buggies SPECIAL OFFERS Join our email list Get information on new products, upcoming offers and more... today! ® Subscribe FOLLOW US 0$ *derma ■■ ■ ABOUT RESOURCES Home > Outdoor Musical Instruments > Musical Instruments > Contrabass Chimes + Larger Photo Emall a Friend LINO 0I Description My Account GRANTS Price: $4,700.00 SEARCH ITEMS: Qty: Wiishlist View Cart CONTACT 1 Deeply resonant and imposing in size the Contrabass or 'Eye' Chimes are best located at the heart of your outdoor musical space. Installed in an arc or semi -circle the players are enveloped by sound and create music that can be felt as well as heard. Each set comprises seven, towering, four inch diameter aluminum tubes tuned to C Major in the Pentatonic scale. Related Items Double Sided Rainbow Chimes Cymbals Price: $1,979.00 Giant Chimes Price: $1 929.00 Price: $1,449.00 Tung -Drum Price: $999.00 Yantze Xylophone - Outdoor Melody Musical Instrument Price: $3 700.00 Price: $1 500.00 Rhythm Price: $1 500.00 Silver Chimes Price: $1,079.00 http://www.schoolscapes.com/product-p/contra.htm 6/9/2015 Swirl Chimes - Outdoor Musical Instrument Page 1 of 3 HOME CATEGORIES Activity Walls Furniture and Amenities Imaginative Play Outdoor Musical Instruments Music Walls Musical Instruments PlayNature Physical Play Sand and Waterplay Classroom Furniture Ride Ons and Accessories Strollers and Buggies SPECIAL OFFERS Join our email list Get information on new products, upcoming offers and more_. todayl ]gg Subscribe IOtLOW OS ON rM(/tteiheS} Online Payments lr_ ABOUT RESOURCES Home > Outdoor Musical Instruments > Musical Instruments > Swirl Chimes - Outdoor Musical Instrument Price: $4,700.00 i:tttose you Optloris... + Larger Photo Email a Friend ula 0 Alternative Views: ■ Description My Account wiishlist View Cart GRANTS CONTACT Swirl Options: Qty: 1 SEARCH ITEMS: Recycled Plastic Posts [Add $0.00] v Add A Imagine experiencing the sound produced by the twenty six resonating tubes of this outdoor musical instrument when you sweep across it for the first time. The Swirl is pentatonic and tuned to C Major and A Minor to produce a range from Soprano to Alto. It can either be wall mounted or attached to powder coated steel posts which are available as an option. Related Items Giant Chimes Rainbow Chimes Price: $1,379.00 Silver Chimes Price: $1,079.00 Tuned Drums Price: $2 500.00 Pegasus Metallophone - Outdoor Musical Instrument Price: $3 700.00 Melody Price: $1 500.00 Double Sided Rainbow Chimes Price: $1,979.00 Tung -Drum Price: $999.00 http://www. schoolscapes.com/Swirl-Chimes-Outdoor-Musical-Instrument-n/swirls.htm 6/9/2015 City Clerk Use Only Finance Committee Approval Date I I / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 16,670.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: 2015 Ford Focus for vehicle parking maintenance Vendor selected for this purchase: Witham Auto ri Bids or written quotes were taken on this purchase, as follows: Witham Auto - $16,670.00 Bill Colwell - $16,800.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds El ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ $ 6:5;07k (;— C l i -VA4J 0 1'Ll4 ature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date C/I s// r City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,744.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Boiler stack repairs at Five Sullivan Brothers Convention Center Vendor selected for this purchase: WBC Mechanical ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: WBC was only bid received Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund ❑X Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res peptfullysubmitted, (Project Code) $ //7 e?,,30 $ 16,055 4-9-/a (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Boiler Stack Repairs.xls (Mar 2010) City Clerk Use Only Finance Committee. Approval Date 57, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 3,000.00 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: 10 containers of R22 coolant for City Buildings Vendor selected for this purchase: Johnstone Supply Co. ❑X Bids or written quotes were taken on this purchase, as follows: Johnstone Supply - $308.00 ea Comfort Products - $350.00 ea Wayne Dennis - $365.00 ea ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X ❑ General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resppcpfully bmitted, .______---- (Signature Dept. Head or Designee) Sanitation (Project Code) $ Date (Signature Finance Dept. Review) fir`/C Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date k/i S,/! City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 3,321.80 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Radio Communication for Parking Maintenance Vendor selected for this purchase: RC Systems (Radiio Communications Inc.) ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Under City Contract Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s 9mitted, (Signature Dept. Head or Designee) Date (Signs ure Finance Dept. Review) Date (Project Code) $ 64131()I K:\shared goodies\forms\Pre-Auth Parking Ramp RC Systems.xls (Mar 2010) ql3-aa--19(pc -.2\Sa R CS YS TEMS Radio Communications Name City of Waterloo, Iowa Attn: Craig Clark Address: 214 Mulberry St. County 1657 Falls Ave Phone: 319-234-3511 Waterloo, IA. 50701 Fax: 319-233-8292 Order Line: 800-728-2929 PROPOSAL Portables using the 800 Trunking System for Parking Ramp Maintenance ^V V ycity: Waterloo ST: Iowa ZIP: 50703 Phone: Fax Tracking # 150604-12 Tracking Date: 6/4/2015 Sales Order: S.O. Date: Rev: none Invoice # Invoice Date: L# QTY MODEL DESCRIPTION UNIT PRICE TOTAL PRICE 1 5 NX-420K3-LKVP Kenwood 800 mHz trunking Portabe Package 696.30 3,481.50 2 5 D-1 Gov't Discount -208.89 -1,044.45 3 Includes: 4 Radio 5 Li -ion Battery 6 Rapid Charger 7 Antenna 8 Belt Clip 9 10 5 A-1 Programming -Set up and Test (Single ID Code) 100.00 500.00 11 12 3 KMC-45 Heavy Duty Speaker Mic (Discount Applied) 81.70 245.10 13 3 KLH-170K3 Leather Case (Discount Applied) 46.55 139.65 14 15 16 17 Li Notes or Special Instructions: Page Total $3,321.80 L2 L3 Page Total $3,321.80 L4 INSTALLATION L5 SUB TOTAL $3,321.80 L6 SALES TAX EXEMPT L7 SHIPPING Included TOTAL 1 $3,321.80 L8 Delivery: 1-2 Week(s), ARO. Terms: Net-30 P.O Number: - Down PaymY P.O. Delivery is based on manufacturers estimates and is subject to change. Project: Wireless Communications Disclaimer: RCSystems - Radio Communications Co. Inc. & MWSN, will assume NO Liability as a result of Equipment failure and/or loss of services. BY: Sales Erna7: craig.clark@waterloo-ia.org Accepted by: Name Date E-Mail: Sales @resystems.com Visit our website: www.resystems com PROPOSAL valid or: The FUTURE is with RCSvstems - Serving Iowa for over 40 years - Engineering, Sales Service 8 Consulting ays L:Proposals191ark Hawk\WatedootWaterloo, City °Wadable Radios for the Parking Ramp 6-415