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Home My WebLink AboutCouncil Packet - 2/28/2011BUILDING & GROUNDS COMMITTEE February 28, 2011 4:55 p.m. Council Chambers Members present: Getty, Welper, Greenwood. Moved by Greenwood, seconded by Welper that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Greenwood to approve award of contract for Asbestos Survey to Evan's Inspection Service Inc. of Monticello, Iowa in the amount of $2,550.00 for Five (5) structures located at: 312 Charles Street, 318 E. 9th Street, 332 Irving Street, 720 West Park Avenue and 116 West Parker Street; and authorize Mayor to execute said document —Submitted by Louis Starks, Contracts and Grants Coordinator. Moved by Welper, seconded by Greenwood to authorize to proceed with bid process and approval of plans and specifications for removal of asbestos from six (6) structures located at: 915-1917 Lafayette Street, 919 Lafayette Street, 1013 Lafayette Street, 1021 Lafayette Street, 706 W. 1st Street; and 927 Lafayette Street as an alternate —Submitted by Louis Starks, Contracts and Grants Coordinator. Moved by Welper, seconded by Greenwood to Approve request by Jay Koweil to purchase seven (7) signs remaining at the former Grand Hotel site for a total of $40.00—Submitted by Noel Anderson, Community Planning & Development Director. With no fiirther business before the Council, it was moved by Welper, seconded by Greenwood that the meeting be adjourned at 4:59 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk BUILDING & GROUNDS COMMIT 1'JE February 28, 2011 4:55 p.m. Council Chambers Roll Call: Members: Chairperson Harold Getty Ron Welper Bob Greenwood Approval of Agenda, as proposed. NEW BUSINESS 1. Approval of award of contract for Asbestos Survey to Evan's Inspection Service Inc. of Monticello, Iowa in the amount of $2,550.00 for Five (5) structures located at: 312 Charles Street, 318 E. 9th Street, 332 Irving Street, 720 West Park Avenue and 116 West Parker Street; and authorize Mayor to execute said document Submitted by Louis Starks, Contracts and Grants Coordinator. 2. Authorization to proceed with bid process and approval of plans and specifications for removal of asbestos from six (6) structures located at: 915- 1917 Lafayette Street, 919 Lafayette Street, 1013 Lafayette Street, 1021 Lafayette Street, 706 W. 1st Street; and 927 Lafayette Street as an alternate — Submitted by Louis Starks, Contracts and Grants Coordinator. 3. Approve request by Jay Koweil to purchase seven (7) signs remaining at the former Grand Hotel site for a total of $40.00—Submitted by Noel Anderson, Community Planning & Development Director. ADJOURNMENT Suzy Schares City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO COMMITTEE COMMUNICATION BUILDING AND GROUNDS & FINANCE COMMITTEES Meeting Date: February 28 2011 Prepared: February 22, 2011, Dept. Head Signature: Rudd+ D. Jo SUBJECT: 140-AS-02-28-11-GO Submitted by: Louis Starks, Contracts and Grants Coordinator Recommended City Council Action: Authorize Award and Execution of Contract for Asbestos Survey for Five (5) structures: 312 Charles Street, 318 E. 9th Street, 332 Irving Street, 720 West Park Avenue, and 116 West Parker Street to Evan's Inspection Service Inc., lowest responsible bidder, in the amount of $2,550.00 on February 21, 2011. Summary Statement: Staff received three bids as follows: Evans Inspection Services, Inc.: $2,550.00, VACT Associates, Inc. $3,450.00, and Trilead Corp: $6,092.80 Staff is recommending Award to Evans Inspection Services, Inc. Expenditure Required: $2,550.00 Source of Funds: G.O. funding for all structures except 332 Irving St. EDI funding for 332 Irving St., located in the Brownfield Area. Policy Issue: Slum and Blight, Public Safety, Housing, New Construction Alternative: None. Abatement before demolition required by State and Federal law. J:\LOUIS-S\Asbestos\140-AS-02-28-11-GO\Council Communication template award and execution.doc CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EQUAL OPPORT NITTY AGREEMENT FOR ASBESTOS SURVEY AND REPORT FOR CDBG GROUP NO. 140-AS-02-28-11-GO THIS AGREEMENT made this 28th day of February 2011, by and between EVAN'S INSPECTION SERVICES, INC., a corporation organized and existing under the laws of the State of Iowa, hereinafter called the "CONTRACTOR", and the CITY OF WATERLOO, IOWA, acting through its COMMUNITY DEVELOPMENT BOARD, hereinafter called the "CITY". WITNESSETH, that the Contractor and the City for the consideration stated herein mutually agree as follows: ARTICLE 1. STATEMENT OF WORK. The Contractor shall furnish all supervision, technical personnel, labor, materials, machinery, services, and perform and complete within 30 calendar days after receipt of Notice to Proceed, all work required for the inspection and detection of Asbestos in an efficient and workmanlike manner, as required by the Iowa Department of Labor and the U.S. Environmental Protection Agency regulations. ARTICLE 2. THE CONTRACT PRICE. The City will pay the Contractor for the performance of the Contract in current funds, subject to additions and deductions as provided in the Section "Changes in the Work" under General Conditions, Part I, and subject to all other conditions set forth in the Contract Documents, the sum of TWO THOUSAND, FIVE HUNDRED FIFTY AND NO/100 DOLLARS ($2,550.00), and in accordance with the contractor's bid. ARTICLE 3. CONTRACT. The executed Contract Documents shall consist of the following: a. This Agreement b. Addenda c. Invitation to Bid d. Instructions to Bidders e. Signed copy of Bids. THIS AGREEMENT, together with the other documents enumerated in this Article 3, which said other documents are as fully a part of the Contract as if hereto attached or herein repeated, forms the Contract between the parties hereto. In the event that any provision in any component part of this Contract conflicts with any provisions of any other component part, the provision of the component part first enumerated in this Article 3 shall govern, except as otherwise specifically stated. ARTICLE 4. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in three (3) original copies on the day and year first above written. CONTRACTOR EVAN'S INSPECTION SERVICES, INC. 15253 Hollywood Road Monticello, Iowa 62310 BY: Evan Intelkofer ATTEST: CITY OF WATERLOO, IOWA ATTEST: Ernest G. Clark, Mayor Suzy Schares, City Clerk Attachment: Contractor's Bid GROUP NO. 140-AS-02-28-11-GO ITEMIZED UNIT PRICE SCHEDULE z o o ~g moo H pa 0 0rz fl p wo 0 0A ciD STREET ADDRESS 116 W. Parker Street 0 312 Charles Street 332 Irving Street 318 E. 9th Street 6�1 Park Avenue 0 CNI BASE BID TOTAL EXHIBIT "B" _c 0 «a4 //§- co c o �ai �. 9C e \ ƒ £ %A a 2/§§ c /.\/2 C '0 1/3 C _ r \ ) 7 / 224- U.)0 f#/ o E2 ) o- iY_ %d®. o % )m-- 1— \/\m 2/ //k/ m° =e2/ I- =@e CI a) /�)\ _® _ ■ 2. a)0. \ \' � 8 -a ) / - \t\ L Q)0 200 / / @/ c o a ® °1- %Gge • 41.) -o=- • ai =ou £\£y2 c c \2U \ o 4-1 S• #$cu = ru0. EXHIBIT "B" /�cr)ok / C 2 y » moo u �t-ci _c = E (' - -0 E 2= 2o /\/§ a3 � �e$ oE28 aD.± R°il 7/ ) _f e £ $. z2 %> \ /0 /~�® 2/9� _\ • =SC 2= ecc= ■ (I).te2± c2 a. \ \ \ _� c ■2. muc (15 E %ƒ[2 \ �f/ m o. /Ci3.(CL fi(13 - C (173 13 ea ✓ t a� 2@.y 3oa= :LE so=- C u§o= F\"C = u - . ( -do 2m£0/ u.0 ° o =1 0co ®/#u )ou £ =� Q)c S.= < e OJ 11 \ ra ra ° 2 _ ) 4 \vl 2 2\ .41 E 7 7 / 4-1 LAJ til E 7 of 0 73 cn WI / E 2 § 0 312 Ckm✓Ics ared- § \ m EXHIBIT "B" m EXHIBIT "B" / e ƒ% 0 ) .co -a EXHIBIT "B" /\�/ utg - L. . 3 q E 0 tyd \® �/ k\§ /ƒ»� 4-•1 O 2 =.0 -c 33� kC • _®$ //7/ \\k\ @-«_ 0 c Vi ± y\ ) = �7 =E Zt %ee o 'a")a)m 25 \ 9 ra _I 2 \ ,u 3 £§§7 ea-0= < _' 9 �. o,§ ( u -$ cJ CO 2 Q) .0 E \&E / /\/ k'kt2 2 0. 7008 e£Ea @%&5 .47+ %ou= .g > b § uo=- �/\k Cg90 -+ 1 � 2 LU # § 2 3-4 m m Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication: Buildings and Grounds & Finance Committees City Council Meeting: February 2 2011 Prepared: February 21201 /L�2� /) Dept. HeaddSignature:: BN.G�" Rudy D. Jones, Comm ity Development Director # of Attachments: 1 (One). SUBJECT: 139-AR-03.21-11-EDI Submitted by: Louis Starks, Contracts and Grants Coordinator Recommended City Council Action: Authorize bid process and approve Plans and Specifications for removal of asbestos from six (6) structures: 915-17 Lafayette St., 919 Lafayette St., 1013 Lafayette Street, 1021 Lafayette St., 706 W. 1' Street, and, ALTERNATE: 927 Lafayette Street. Bids will be due on March 14, 2011, and awarded on March 21, 2011. Summary Statement: Request that successful low bidder/contractor remove asbestos in preparation for the demolition of the structure and site clearance. It is anticipated that new single-family housing will be constructed at the Lafayette St. sites using federal funds. Expenditure Required: Estimate: $13,500.00. It is not anticipated that a public hearing will be required. Source of Funds: Federal EDI for all structures except 706 W. 1s` St., General Obligation Funds for that structure. Policy Issue: Slum and Blight, Public Safety, New Housing Alternative: None. Removal required by State and Federal law. Background Information: City acquired most of these lots by either purchase or using 657A process. J:\LOUISS\Asbestos Removal Contracts \139-ARA3-21-11-EDI\Council Communication template.doc CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EQUAL HOUSING OPPORTUNITY Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO I WA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 February 21, 2011 «Title» «FirstName» «LastName» «Company» «Addressl» «Address2» «City», «State» «PostalCode» RE: Bid for Removal of Asbestos Contract No. 139-AR--03-21-11 EDI Dear «Title» «LastName»: The Community Development Board is soliciting bids for the removal of asbestos from six (6) structures located in the City of Waterloo, Iowa: 706 W. 1" Street 915-17 Lafayette St. 919 Lafayette St. 1013 Lafayette St. 1021 Lafayette St. Alternate: 927 Lafayette St. We require an itemized quote that is to be totaled. This will also require immediate DNR notification. 1. Bid must be SIGNED and bear the official title of the person signing. Bids must be accompanied by a 5% Bid bond, certified funds or corporate surety. 2. Bidders must be prepared to proceed as soon as possible., 3. 3. Bid must be submitted SEALED in an envelope addressed to: Suzy Schares CITY CLERK 715 Mulberry Street Waterloo, Iowa 50703 CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! EQUAL HOUSING OPPORTUNITY An Equal Opportunity/Affirmative Action Employer Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Camegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO Council Communication: Buildings and Grounds & Finance Committees City Council Meeting: February 2 2011 Prepared: February r2011 D Dept. Head Signature: lj l Rudy D. Jones, Comm ity Development Director # of Attachments: 1 (One). SUBJECT: 139-AR-03-21.11-EDI Submitted by: Louis Starks, Contracts and Grants Coordinator Recommended City Council Action: Authorize bid process and approve Plans and Specifications for removal of asbestos from six (6) structures: 915-17 Lafayette St., 919 Lafayette St., 1013 Lafayette Street, 1021 Lafayette St., 706 W. 1°` Street, and, ALTERNATE: 927 Lafayette Street. Bids will be due on March 14, 2011, and awarded on March 21, 2011. Summary Statement: Request that successful low bidder/contractor remove asbestos in preparation for the demolition of the structure and site clearance. It is anticipated that new single-family housing will be constructed at the Lafayette St. sites using federal funds. Expenditure Required: Estimate: $13,500.00. It is not anticipated that a public hearing will be required. Source of Funds: Federal EDI for all structures except 706 W. 1s` St., General Obligation Funds for that structure. Policy Issue: Slum and Blight, Public Safety, New Housing Alternative: None. Removal required by State and Federal law. Background Information: City acquired most of these lots by either purchase or using 657A process. J:\LOUISS\Asbestos Removal Contracts \139-AR-03-21.11-EDI\Council Communication template.doc CITY WEBSITE: www.cityofwaterlooiowa.coni WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EQUAL HOUSING OPPORTUNITY and must be marked in the lower left-hand corner as follows: BID FOR ASBESTOS REMOVAL AND DISPOSAL 139-AR-03-21-11 EDI TO BE OPENED: 5:30 P.M. March 14, 2011 «Title» «FirstName» «LastName» February 21, 2011 Page 2 3. Sufficient time should be allowed for mailed bids to be delivered by normal postal operation. Late bids will not be considered. Bids must be received by 3:30 p.m., March 14, 2011 in the City Clerk's office. Bids will be opened at the City Council regular meeting of Finance Building and Grounds Committees at 5:30 p.m. 4. Asbestos abatement shall be completed within Ten (10) working days of Notice to Proceed (NTP). TIME IS OF THE ESSENCE and default requirements will be strictly adhered to. Failure to complete the project as set forth herein, shall constitute a material default and the City may immediately hire another contractor to complete work and deduct any costs associated from the original contract price associated with the contract substitution. Execution of this Contract requires flexibility and the ability to perform under extraordinary conditions. 5. Your bid proposal shall include spaces for authorized signature(s) of the City's representative, to be signed if the lowest responsible bid. Submit proposals in duplicate. Bids to be awarded at the City Council Meeting March 21, 2011. 6. Enclosed is a list of asbestos items for each property. Remove only areas indicated on the report as having asbestos in the structure. 7. Please pay attention to the Asbestos Inspection Report's Notes & Recommendations. 8. Proposals should include (1) OSHA required personal and excursion air monitoring, and (2) work performed in accordance with EPA-EHERA, NESHAP, Iowa DNR and Iowa DNR regulations. Please feel free to contact me at (319) 291-4429 if you should have any questions. Sincerely, Louis Starks Contracts and Grants Coordinator Cc: Noel Anderson, Planning and Community Development Director Rudy D. Jones, Community Development Director Suzy Schares, City Clerk LS:cs J:\LOUIS-S\Asbestos Removal Contracts \139-AR-03-21-11-EDI\Request for Bids.doc and must be marked in the lower left-hand corner as follows: BID FOR ASBESTOS REMOVAL AND DISPOSAL 139-AR-03-21-11 EDI TO BE OPENED: 5:30 P.M. March 14, 2011 Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Committee Communication Building and Grounds Meeting: Prepared: February 23, 2011 Dept. Head Signature: # of Attachments: 2011 SUBJECT: The request Jay Koweil to purchase seven (7) signs those remain at the former Grand Hotel site for a total of $40. Submitted by: Noel Anderson, Community Planning & Development Director Recommended City Council Action: To set a date of public hearing on the sale of signage for $40 plus costs and publish an official notice pertinent to the requested sale. Summary Statement: Mr. Koweil would like to purchase the following signs from the Grand Hotel Site. 1. two Guests of hotel parking signs 2. one Employee of hotel parking sign 3. one small stop sign 4. one small 15MPH speed limit sign 5. one Caution Low Clearance sign 6. one Banquet parking only sign 7. one Truck parking only sign Expenditure Required: There will be no costs associated with this request. Source of Funds: N/A Policy Issue: Grand Hotel Demolition Alternative: Let signs be from during demolition Background Information: cc: Aric Schroeder, City Planner CITY WEBSITE: www.ci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 1 of 1 NOEL ANDERSON From: Jay Koweil [j.koweil@mchsi.com] Sent: Wednesday, February 16, 2011 10:53 PM To: NOEL ANDERSON Cc: Jay Koweil Subject: signs at Grand Hotel Mr. Anderson The property that I am interested in at the old Grand Hotel are as follows 1. two Guests of hotel parking signs 2. one Employee of hotel parking sign 3. one small stop sign 4. one small 15MPH speed limit sign 5. one Caution Low Clearance sign 6. one Banquet parking only sign 7. one Truck parking only sign There is a total of eight signs I am willing to pay $40 and remove them from the property as soon as possible. Jay Koweil email me at j.koweiIt mchsi.com or call me at 319 231-4212 and let me know Thanks 2/23/2011