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HomeMy WebLinkAbout05/03/2016CIVIL SERVICE COMMISSION MEETING AGENDA 7:30 a.m. Tuesday, May 3, 2016 1st Floor Conference Room — City Hall 715 Mulberry Street Waterloo, IA 50703 Roll Call Barry Haskins Lovie Caldwell Ethel Washington Abraham Funchess (ex officio) Approval of Agenda for May 3, 2016 Approval of Minutes for March 4, 2016 Unfinished Business A. Certification of Civil Service List for Equipment Operator I — Street Dept — Open Exam B. Certification of Civil Service List for Planner II — Community Planning & Development — Promotional Exam C. Updates 1. Code Enforcement Officer — Attorney's Office — Open Exam 2. Planner I — Community Planning & Development — Open Exam 3. Clerk I — Open Exam II. New Business A. Approval of Job Description and Testing Criteria for Garage Mechanic — Central Garage — Open Exam III. Other Business None Adj ournment Suzy Schares City Clerk CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. Friday, March 4, 2016 13T Floor Conference Room — City Hall Members Present: Member Absent: Others Present: Bonetta Culp, Barry Haskins Abraham Funchess (ex officio) Brian Rath, Mark Rice, Cheryl Huddleston Moved by Haskins, seconded by Culp to approve the March 4, 2016 Agenda. Motion carried. Moved by Haskins, seconded by Culp to approve the Minutes from January 19, 2016. Motion carried. UNFINISHED BUSINESS The Civil Service List for Clerk II was presented for certification. The job description and testing criteria were approved by the Human Resources Committee on 11/23/15 and by the Civil Service Commission on 12/14/15. There is a vacancy due to a promotion in Waste Management Services and an upgrade to the position. The position was posted as a promotion in all City departments but no one applied. The position was advertised in the Courier, on the City website and cable channel, a notice sent to the agencies and organizations on the Affirmative Action list and posted in all City departments. We received 51 resumes and 30 submitted typing scores but 7 were not adequate to move forward. After a thorough review of the remaining resumes, 7 candidates were invited to interview. Panel members were Brian Rath -Waste Management Services Operations Supervisor, Shelly Burch -Human Rights Administrative Secretary and Cheryl Huddleston-Human Resources Manager. Two cancelled their interview. The Civil Service List has 5 white females. Moved by Haskins, seconded by Culp: We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Clerk II for the City of Waterloo, Iowa. Appointment(s) shall be made from this list for the next year (March 4, 2016- March 3, 2017). CERTIFIED LIST Kathryn Barrett Carrie Lewis Lynette Locke Jacklyn Chouinard Jennifer Hallman Motion carried. Updates Code Enforcement Officer —position has not yet been approved by the Personnel Requisition and Human Resources Committees. Equipment Operator I -Street Department — approved by Human Resources Committee on 1/11/16 and the Civil Service Commission on 1/19/16; there are a couple vacancies due to a retirement and a promotion; advertised Courier, City website and cable channel, listed with agencies and organizations on Affirmative Action List and posted in all City departments; 67 resumes received to date; 12 did not have a CDL; of the remaining candidates 20-25 will be invited to test. Planner I & Planner II -Community Planning & Development — still waiting on Personnel Requisition and Human Resources Committee approval. NEW BUSINESS None OTHER BUSINESS We are doing testing of the automated process for submitting resumes using email only. Plans are to use this process for the next recruitment. With no further business, moved by Haskins, seconded by Culp to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission Resumes can only be submitted by going to the City of Waterloo website www.cityofwaterlooiowa.com, clicking on the Garage Mechanic position and following the directions to submit your resume. We will not accept mailed, faxed, hand -delivered or directly emailed resumes. Deadline is a time and date to be determined. CIVIL SERVICE NOTICE CITY OF WATERLOO, IOWA OPEN EXAMINATION GARAGE MECHANIC DEPARTMENT SALARY FLSA CIVIL SERVICE BARGAINING UNIT CENTRAL GARAGE $24.99 per hour currently with $1.00 increase after 4-month probation 2.5% wage increase effective 7/1/2016 NON-EXEMPT INCLUDED MUNICIPAL EMPLOYEES LOCAL 353 GENERAL STATEMENT OF DUTIES Skilled technical position, responsible for the maintenance and repair of up to seventy different types of vehicles owned by the City and operated by City employees. The work is performed under the general direction of the Public Works Director, but considerable leeway is granted for independent judgment. or Skilled, highly technical position, responsible for repair and maintenance of over thirty-five fire rescue vehicles including several different makes and models of fire apparatus, ambulances, pickup trucks and passenger vehicles. The work is performed under the general direction of the Public Works Director, but considerable leeway is granted for independent judgment. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) These functions are considered essential for successful performance in this job classification. 1. Performs routine preventive maintenance on a variety of gasoline and diesel powered equipment. 2. Repairs gasoline and diesel engines, transmissions and drive trains. 3. Troubleshoots, diagnoses and repairs automotive electrical failures. 4. Performs tire replacement/repair, fuel systems diagnosis/repair, brake repair, suspension system repair, cooling system repairs, clutch/transmission replacement/repair, driveline repair and hydraulic systems diagnosis/repair. 5. Repairs radiators, cleans and overhauls carburetors and replaces fuel pumps. 6. Repairs hydraulic pumps and lines. Fabricates hydraulic lines to proper pressure ratings and performs pressure testing of lines. 7. Performs major overhaul on gasoline and diesel engines. 8. Performs layout and fabrication of metal assemblies and weldments. Performs welding/cutting as needed 9. Performs design and creation of jigs to aid in the fabrication of parts. 10. Performs mechanical duties either in shop or on service call, responding to calls for service at remote job sites. Works outside in all weather conditions. 4. Basic knowledge of blueprint reading. 11. Replaces or repairs major components of fire apparatus high volume centrifugal water pumps. (FIRE ONLY) 12. Maintains accurate records of all parts and/or component replacements. Documents all maintenance performed on equipment being maintained/repaired. 13. May assist with writing specifications for the purchase of new equipment, including fire and medical apparatus. 14. Lifts, moves, carries, pushes and pulls objects weighing up to one hundred pounds with assistance, as needed. 15. Works near and around mechanical, hydraulic and electrical hazards; atmosphere may contain dust; environment may be hot/cold, noisy, low visibility, slippery surfaces, dirty/oily/greasy; there may be unfavorable natural ventilation and mobility may be limited. 16. Works independently and with others with minimum supervision. 17. Attends work regularly at the designated time and place. 18. Performs all work duties and activities in accordance with City policies, procedures and OSHA, including City and departmental safety rules and regulations. 19. Performs all other related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Working knowledge of engines, drive trains, chassis, cooling, electrical and hydraulic systems. 2. Knowledge of properties and characteristics of metals used for cutting, welding and forming objects. 3. Ability to cut and join metal parts for fabrication and repair of vehicles and equipment. 5. Knowledge of occupational hazards and the safety precautions necessary in the maintenance and repair of vehicles. 6. Ability to assess vehicle and equipment problems and make independent decisions on repair or maintenance needs. 7. Ability to complete daily work sheets and keep thorough logs and maintenance records. 8. Ability to complete assigned work projects without direct supervision. 9. Ability to interact with coworkers and supervisors and maintain effective working relationships. 10. Ability to communicate effectively and understand written and oral instructions. 11. Ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. ACCEPTABLE EXPERIENCE & TRAINING 1. Associate's Degree in car or truck mechanics with minimum two years experience in major repair of vehicles or Technical school graduate with a diploma in automotive mechanics and minimum three years experience as defined or High school graduate/GED with minimum four years experience as defined. 2. Work experience must be verifiable with a dealership, private repair facility, truck stop/service center, construction company, governmental agency/school system or other legitimate business. 3. May be required to possess or obtain an Iowa Class A or B Commercial Drivers' License (CDL) without air brake restriction and with tank and combination endorsements within 120 days of employment. Good driving record based on City of Waterloo driver performance criteria. A candidate with any of the following will not be considered for employment: loss of license for any reason during the period of candidacy for employment, if the candidate remains without a valid, current license for the position when the City issues an offer of employment; loss of license, plea of guilty, plea of no contest or its equivalent or conviction for OWI, reckless driving or other major moving violation within the previous five years; four or more citations for moving violations within the previous three-year period, excluding speeding violations of 10 mph or less over the posted speed limit; three or more citations for moving violations within the previous one- year period. After appointment to the position, disciplinary action or continuing employment status may be reviewed for the following: four or more moving violations within the previous three years, three or more moving violations within the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three-year period while driving on City business; a combination of three or more at - fault or not -at -fault accidents within a three- year period. 4. An applicant's driving record will be reviewed prior to consideration for an interview, prior to offer of employment and at least annually after hire. ESSENTIAL PHYSICAL ABILITIES The following physical abilities are required with or without accommodation. 1. Sufficient strength to perform assigned tasks including but not limited to lifting and carrying up to one hundred pounds with assistance as needed. 2. Sufficient speech and hearing that permits the employee to communicate effectively with coworkers and supervisors. 3. Sufficient personal mobility that permits the employee to operate vehicles in all types of weather, move from one City facility or work site to another and work in cramped spaces or difficult to reach areas. 4. Sufficient manual dexterity and hand/eye coordination for safe operation of manual and powered equipment; ability to grasp/grip a wide range of tools. 5. Sufficient depth perception, peripheral vision and color vision to work around machinery, operate equipment and identify indicator lights. 6. Adequate hearing to diagnose vehicle problems and to communicate with coworkers. MISCELLANEOUS 1. Must wear personal protective equipment whenever and wherever necessary such as safety shoes, safety glasses, hardhat, welding shield, hearing protection and gloves. 2. Must wear standard uniform as supplied by City. 3. Must submit to Department of Transportation requirements including pre- employment, post -accident, reasonable suspicion, random and return-to- duty/follow-up alcohol and drug testing. 4. Following a conditional offer of employment, the City of Waterloo requires a physical and drug test by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the position. Failure to pass the physical exam and drug test will result in withdrawal of the employment offer. 5. The City of Waterloo will conduct a background investigation including education, employment and criminal history checks on any applicant being considered for this position. 6. Must submit to and pass Civil Service examination procedures including a panel interview. 7. Must comply with City of Waterloo Residency Policy for Critical Employees (live within 10-mile radius of Waterloo City Hall). Will be given reasonable compliance period as determined by supervisor. WORK SCHEDULE Will be assigned to a shift that is one of the following: 7:00 a.m.-3:00 p.m. or 3:00 p.m.-11:00 p.m. Monday -Friday with a twenty -minute paid lunch. Required to report for work as needed any time during emergencies that are usually caused by extreme weather conditions. ORAL EXAMINATION All qualified candidates who apply by the deadline date will be required to appear before an interview panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the interview. The top applicants, as ranked by their scores on the interview, will be the individuals placed on the certified list. Applicants who qualify as outlined and are full time regular employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their final score. Honorably discharged men and women from the military or naval forces of the United States who qualify per provisions of Chapter 35 of the Code of Iowa and who are citizens and residents of the United States shall have five additional points added to their final score upon submission of their DD214 or ten points added if they were awarded a Purple Heart or have a service connected disability. Employment is contingent on possession of a good driving record based on City of Waterloo driver performance criteria and passing a post job offer physical and drug test. ORAL EXAMINATION DATE All qualified candidates who apply by the deadline date will be notified of the time, place and date of the oral examination. A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. GARAGE MECHANIC DESCRIPTION 16 May 2016