Loading...
HomeMy WebLinkAbout08/23/2013CIVIL SERVICE COMMISSION MEETING AGENDA 7:30 a.m., Friday, August 23, 2013 1st Floor Conference Room — City Hall 715 Mulberry Street Waterloo, IA 50703 Roll Call Tim Luce John Blitsch Bonetta Culp Abraham Funchess (ex officio) Approval of Agenda for August 23, 2013 Approval of Minutes for July 26, 2013 & August 9, 2013 Unfinished Business A . Certification of Civil Service List for Solid Waste Operator — Waste Management Services — Open Exam B. Certification of Civil Service List for Park Maintenance II Construction — Leisure Services — Open Exam C. Updates 1. Golf Maintenance II — Leisure Services — Open Exam II. New Business A. Approval of Job Description & Testing Criteria for Education Coordinator — Culture & Arts — Open Exam B. Approval of Job Description & Testing Criteria for Curator — Culture & Arts — Open Exam C. Approval of Job Description & Testing Criteria for Associate Planner — Community Planning & Development — Open Exam D. Approval of Job Description & Testing Criteria for Recreation Services Manager — Leisure Services — Promotional Exam E. Approval of Job Description & Testing Criteria for Recreation Supervisor — Leisure Services — Promotional Exam III. Other Business None Adjournment Suzy Schares City Clerk CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. July 26, 2013 1st Floor Conference Room Members Present: Bonetta Culp, John Blitsch Members Excused: Tim Luce, Abraham Funchess (ex officio) Others Present: Ethel Washington, Pat Treloar, Todd Derifield, Paul Huting, Cheryl Huddleston Moved by Blitsch, seconded by Culp to approve the July 26, 2013 Agenda. Motion carried. Moved by Blitsch, seconded by Culp to approve the June 14, 2013 Minutes. Motion carried. UNFINISHED BUSINESS The Civil Service List for Fire Fighter Recruit was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 3/1/13 and the Civil Service Commission approved the job description and testing criteria on 4/3/13. There are several current vacancies. The position was advertised in the Waterloo Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments; also to regional technical schools with fire science programs and fire -related websites. We received 221 resumes and 143 candidates took the written exam. The top 62 scores were invited to take the physical ability test. Three withdrew, 3 did not show for the test and 26 did not pass the test. The remaining 30 candidates were interviewed by Fire Captain Bill Harter, Fire Lieutenant Troy Luck, Fire Engineer Jason Phillips, Paramedic Neal Caughron and Human Resources Manager Cheryl Huddleston. Four did not pass the interview and the Civil Service list has 25 white males and 1 white female. Moved by Blitsch, seconded by Culp: We, the members of the Civil Service Commission, certify the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Fire Recruit for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (July 26, 2013 — July 25, 2015). CERTIFIED LIST Jonathan Eastman Micah Moore Joseph Whalen Sam Brown Travis Ihnen Reid Boevers Levi Hubka Caleb Christiansen Kyle Bovy Randy Schilling William Herkelman Andrew Vaughn Kyle Trelka Kyle Junk Dan Oswald Mike Zimmerly Kyle Fuller Brandon Kimmich Sarah McCormick Brian Kliegl Sam Knupp Shane Oltman Tyler Schellhorn Randall Hansen John Goeller Chris Roth Motion carried. Updates Solid Waste Operator — Waste Management Approved by Human Resources on 3/18/13 and by Civil Service on 4/3/13. Vacancy due to retirement. Posted on City website and cable channel and with agencies, organizations and individuals on the Affirmative Action list and all City departments. Received 13 resumes and will be inviting 6 candidates to take an equipment test. We are holding off until things slow down a bit. Park Maintenance II Construction — Leisure Services Approved by Human Resources on 4/1/13 and by Civil Service on 4/3/13. Vacancy due to promotion. Advertised in the Courier, listed on City website and cable channel, notice sent to agencies, organizations and individuals on the Affirmative Action list and posted in all City departments. Received 24 resumes and 9 have been invited to interview on August 15`h. Fire Engineer — Fire Rescue Approved by Human Resources on 3/11/13 and Civil Service on 4/3/13. Current list expired. List will be used for out -of -rank assignments as well as vacancies. Posted at all Fire Stations. Twelve fire fighters signed up to test. All passed the equipment test and we are waiting for results of written exam. Bookkeeper — Waterloo Housing Authority Approved by Human Resources on 6/10/13 and Civil Service on 6/14/13. Advertised in the Courier, posted on City website and cable channel, notice sent to agencies, organizations and individuals on Affirmative Active list and posted in all City departments. Received 49 resumes and 10 have been invited to interview on August 6-7. Police Recruit — Police Dept Approved by Human Resources on 3/11/13 and Civil Service on 4/3/13. Advertised in the Courier, posted on the City website and cable channel, notice sent to agencies, organizations and individuals on Affirmative Action list, posted in all City departments and notice sent to police -related websites and to technical schools with police science programs. Received 118 resumes. Only 49 showed for fitness test and 9 did not pass the test. The remaining 40 took a written test and 13 did not pass that test. The remaining 27 candidates are currently being interviewed. NEW BUSINESS The job description and testing criteria for Golf Maintenance II — Leisure Services was presented for approval. There is a vacancy due to a promotion. There are no significant changes in the job description and testing. The Human Resources Committee approved beginning the Civil Service process on 7/1/13. Moved by Blitsch, seconded by Culp to approve the job description and testing criteria for Golf Maintenance II — Leisure Services. Motion carried. OTHER BUSINESS The Commission reviewed a request from Paul Huting, Leisure Service Director, to allow him to hire the last candidate on a current list for Park Maintenance II - Forestry. The last candidate is the brother of the current foreman which would not satisfy the Relatives in the Work Place Policy. The Commission will need to decide whether to authorize an exception to this policy to allow this appointment to be taken to the City Council for approval or deny this request which would mean the list would be exhausted and we would need to begin the Civil Service process over to fill the current vacancy. It is difficult to find qualified candidates for this position. The job is hard on the body and dangerous so there is a lot of turn -around as the employees move on to other jobs in the City or elsewhere after several years. The City Forester, Todd Derifield, pointed out that this remaining candidate has worked in the tree care industry for several years, is a certified arborist, has acted as a general foreman for Wright Tree Service and would be a good addition to the current crew. Both Commissioners are concerned that this may pose a bad situation down the line when other departments want to do the same thing. Huddleston pointed out that we don't generally have only one qualified candidate for other positions. Due to lack of other options and availability of candidates, moved by Culp, seconded to Blitsch to allow this appointment of a relative to move to the City Council for approval. Motion carried. With no further business, moved by Blitsch, seconded by Culp to adjoum. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. August 9, 2013 1S` Floor Conference Room Members Present: Member Excused: Member Absent: Others Present: Tim Luce, John Blitsch Bonetta Culp Abraham Funchess (ex officio) Ethel Washington, Pat Treloar, Dan Trelka, Cheryl Huddleston Moved by Blitsch, seconded by Luce to approve the August 9, 2013 Agenda. Motion carried. Minutes from July 26, 2013 not approved because both Commission members who attended meeting not present. UNFINISHED BUSINESS The Civil Service List for Police Recruit was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 3/11/13 and the Civil Service Commission approved the job description and testing criteria on 4/3/13. There are several current vacancies. The position was advertised in the Waterloo Courier, posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments; also to regional technical schools with police science programs and police -related websites. We received 118 resumes, but only 49 applicants showed up for the physical ability test and only 40 passed the test. Those 40 took the written test and 13 did not pass the written exam. The remaining 27 were interviewed by Police Officer Chris Gergen, Police Lieutenant Al Carrier and Human Resources Manager Cheryl Huddleston. There was a slight problem on the fmal day of interviews. Officer Gergen injured himself and was unable to participate on the panel. Police Officer Rob Duncan, who had served on the Police Recruit panel in the past, participated in the last two interviews. Three candidates did not pass the interview, one candidate did not show for his interview and 1 candidate was eliminated because he admitted to drug use not within current standards. The Civil Service List has 3 white females and 19 white males. Moved by Blitsch, seconded by Luce: We, the members of the Civil Service Commission, certtfi the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Police Recruit for the City of Waterloo, Iowa Police Department. Appointment(s) shall be made from this list for the next two years (August 9, 2013 — August 8, 2015). CERTIFIED LIST Caleb Christiansen William Herkelman Nick Weber Matthew Woodward Chad Weber Jeremy Berryman Chad Knudson Abby Oelmann Benjamin Baskerville Jonathan Osborne Lezlie Aldrich Caleb Schmit Tim Lyon Robert Roquet Ryan Carpenter Aaron Bland Philip Wendling Eric Sharar Kerri Miller Colton Opperman Jeremy Nicholls Chris Towsley Motion carried. The Civil Service List for Bookkeeper -Waterloo Housing Authority was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 6/10/13 and the Civil Service Commission approved the job description and testing criteria on 6/14/13. There is a vacancy due to a promotion. The position was posted on the City website and cable channel and a notice sent to the agencies, organizations and individuals on the Affirmative Action list and in all City departments. We received 49 resumes and 10 candidates were invited to interview by a panel of Housing Authority Director Ethel Washington, Community Development Coordinator Nancy Gulick and Human Resources Secretary Nancy Culpepper. One candidate did not show for his interview and 1 canceled. The Civil Service List has 1 black female, 1 white male and 6 white females. Moved by Luce, seconded by Blitsch: We, the members of the Civil Service Commission, cert5 the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Bookkeeper for the City of Waterloo, Iowa Housing Authority. Appointment(s) shall be made from this list for the next year (August 9, 2013 — August 8, 2014). CERTIFIED LIST Michele Roberts Sonia Mayer Jeanne Wellman Melinda Wilmer Nikita Rainey Joshua Harding JulieAnn Homan Heather McCallum Motion carried. The Civil Service List for Fire Engineer was presented for approval. The Human Resources Committee approved beginning the Civil Service process on 3/11/13 and the Civil Service Commission approved the job description and testing criteria on 4/3/13. The current list expired. The list will be used for out -of -rank assignments as well as vacancies. A notice was posted at all Fire Stations. Twelve fire fighters signed up to test. All passed an equipment test and took written and street identification examinations. The Civil Service List has 12 white males. Moved by Blitsch, seconded by Luce; We, the members of the Civil Service Commission, certt& the following list of applicant(s), who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Fire Engineer for the City of Waterloo, Iowa Fire Rescue Department. Appointment(s) shall be made from this list for the next two years (August 9, 2013 —August 8, 2015). CERTIFIED LIST Scott Ernst Justin Junk Eric Schmudlach Christopher Linder Jerry Bjerke Brock Weliver Brad Purdy Lucas King Justin Williams Brian Peters Tyler Elliott Michael Spence Motion carried. Updates Solid Waste Operator — Waste Management Approved by Human Resources on 3/18/13 and by Civil Service on 4/3/13. Vacancy due to retirement. Posted on City website and cable channel and with agencies, organizations and individuals on the Affirmative Action list and all City departments. Received 13 resumes and 6 candidates have been invited to take an equipment operations test on 8/21/13. Those who pass will be interviewed on the same day. Park Maintenance II Construction — Leisure Services Approved by Human Resources on 4/1/13 and by Civil Service on 4/3/13. Vacancy due to promotion. Advertised in the Courier, listed on City website and cable channel, notice sent to agencies, organizations and individuals on the Affirmative Action list and posted in all City departments. Received 24 resumes and 9 have been invited to interview on August 15th. Golf Maintenance II — Leisure Services Approved by Human Resources on 7/1/13 and by Civil Service on 7/26/13. Vacancy due to promotion. Advertised in the Courier, listed on City website and cable channel, notice sent to agencies, organizations and individuals on the Affirmative Action list and posted in all City departments. Received 6 resumes to date and will be advertising for 1 more week. NEW BUSINESS None OTHER BUSINESS None With no further business, moved by Blitsch, seconded by Luce to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission CITY OF WATERLOO, IOWA CIVIL SERVICE NOTICE OPEN EXAMINATION EDUCATION COORDINATOR CULTURE & ARTS WATERLOO CENTER FOR THE ARTS ESSENTIAL FUNCTIONS, KNOWLEDGE, EXPERIENCE & TRAINING SUMMARY Under the general direction of the Culture & Arts Director, develops, coordinates and implements high -quality arts and cultural learning offerings for all visitors, volunteers, teachers, school children, preschoolers, teens and adults. Primarily responsible for the Waterloo Center for the Arts educational programs. Essential functions include but are not limited to the following: directs and manages educational staff and contractual employees in the coordination and delivery of educational services for the Waterloo Center for the Arts; as a member of the senior management team, and working in concert with the Executive Director, Curator, Youth Pavilion Manager and Education Advisory Committee, takes a leadership role in establishing institutional policies, practices and direction; develops and coordinates all in-house learning programs and educational outreach activities; directs and manages the Education Department and creates a comprehensive and coordinated mission -based education and evaluation plan that is geared towards serving a diverse community; writes course descriptions, identifies goals and objectives, recruits instructors and drafts instructor contracts; assists with development of and oversees implementation of education budget; works with Curator to develop publicprograms for adult and family audiences; works with community groups to provide educational experiences in partnership with other arts, cultural, educational and civic organizations at the Center for the Arts and off -site; manages educational volunteer program to ensure that all volunteers are trained, motivated and appreciated; oversees the management of school and teacher programs to ensure that the museum provides curriculum and standards -based, child - centered art education to pre-K-12 and post- secondary school groups and quality professional development opportunities for educators; collaborates with Curator to manage the planning and development of interpretive materials, thematic tours, public programs, teacher workshops, symposia, and other educational services to help adult and youth audiences better understand art and cultural concepts; assists in the research and development of grants for the Education Department as well as other fundraising activities and events as needed; attends meetings, conventions, and civic events to promote use of the Center's services, to seek financing and to maintain community alliances; may be required to travel within the United States and internationally by passenger vehicle or plane; compiles reports, performs data entry and completes forms on personal computer using the applicable software, including Microsoft Word; works independently and with others with minimum supervision; attends work regularly at the designated place and time; performs all work duties and activities in accordance with City policies, procedures and City, OSHA and Culture & Arts safety rules and regulations; performs all other related duties as assigned. Acceptable experience and training: graduation from an accredited college or university with a Bachelor's Degree in Art Education or closely related field with minimum one year experience in museum education, art education or related field (can include volunteer experience, an internship or other unpaid experience) or any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work; work experience must be verifiable with an educational, cultural or other agency or school system; proficiency with personal computer and other office equipment and experience using a variety of communications, data and image management software programs. If operating a City vehicle, Iowa Driver's License and good driving record based on the City of Waterloo driver performance criteria. Required knowledge and abilities: ability to communicate clearly and precisely orally and in writing, give recommendations and respond to questions from coworkers, volunteers, instructors, arts and education organizations and the public in the delivery of a variety of arts based programs and services; ability to supervise and direct volunteers, paid staff members and contractual employees in the delivery of art programs and services; ability to operate a personal computer and perform other administrative office functions; ability to plan, organize and complete all job assignments in a timely and efficient manner; ability to manage several projects and a variety of timelines and deadlines concurrently ability to establish and maintain excellent relationships with the public, community groups, businesses and organizations; ability to use creativity, independent judgment and self -motivation to formulate innovative ideas or to solve problems as they apply to Center for the Arts educational programming; ability to present materials and information in good report form, complete forms and perform required record keeping; with minimum supervision, ability to function independently or as a member of a team to plan, organize and implement activities of the Education Department of the Waterloo Center for the Arts; ability to work with diverse populations from a broad variety of social, economic, racial, ethnic, cultural and educational backgrounds. The City of Waterloo reserves the right to conduct a background investigation including employment, education and criminal history checks on any applicant being considered for this position. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the position. EXAMINATION INFORMATION Qualified applicants who apply by the deadline date will be required to appear before an oral examination panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the oral examination. The top applicants, as ranked by their scores on the oral examination will be the individuals placed on the certified list. Applicants who qualify as outlined and are full time regular employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their final score. Honorably discharged men and women from the military or naval forces of the United States who qualify per provisions of Chapter 35 of the Code of Iowa and who are citizens and residents of the State of Iowa shall have five additional points added to their final score upon submission of their DD214 or ten points added if they were awarded a Purple Heart of have a service connected disability. HOW TO APPLY All qualified applicants must submit a cover letter and resume detailing education and work experience to the City of Waterloo Human Resources Department, 715 Mulberry Street, Waterloo, Iowa 50703 or email employmentQwaterloo-ia.org. The resume must be received by a time and date to be determined. Faxed resumes not accepted. All applicants will receive additional information on the position within a week of submitting their resume. The City is not responsible for resumes that do not reach us electronically or by regular mail service. A candidate who submits a resume by the deadline date and does not contact the City that they have not received a response will not be considered. ORAL EXAMINATION DATE Qualified applicants who apply by the deadline date will be notified of the time, place and date of the examination. A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. EDUCATION COORDINATOR NOTICE 13 August 2013 EDUCATION COORDINATOR DEPARTMENT SALARY FLSA CIVIL SERVICE BARGAINING UNIT CULTURE & ARTS $43,680 annualized EXEMPT INCLUDED NON -BARGAINING GENERAL STATEMENT OF DUTIES Develops, coordinates and implements high -quality arts and cultural learning offerings for all visitors, volunteers, teachers, school children, preschoolers, teens and adults. Primarily responsible for the Waterloo Center for the Arts educational programs. The work is performed under the general direction of the Culture & Arts Director, but considerable leeway is granted for the exercise of independent judgment and initiative. Supervises temporary employees and volunteers. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) These functions are considered essential for successful performance in this job classification. 1. Directs and manages educational staff and contractual employees in the coordination and delivery of educational services for the Waterloo Center for the Arts. 2. As a member of the senior management team, and working in concert with the Executive Director, Curator, Youth Pavilion Manager and Education Advisory Committee, takes a leadership role in establishing institutional policies, practices and direction. 3. Develops and coordinates all in-house learning programs and educational outreach activities. 4. Directs and manages the Education Department and creates a comprehensive and coordinated mission -based education and evaluation plan that is geared towards serving a diverse community. 5. Writes course descriptions, identifies goals and objectives, recruits instructors and drafts instructor contracts. 6. Assists with development of and oversees implementation of education budget. 7. Works with Curator to develop public programs for adult and family audiences. 8. Works with community groups to provide educational experiences in partnership with other arts, cultural, educational and civic organizations at the Center for the Arts and off -site. 9. Manages educational volunteer program to ensure that all volunteers are trained, motivated and appreciated. 10. Oversees the management of school and teacher programs to ensure that the museum provides curriculum and standards -based, child -centered art education to pre-K-12 and post -secondary school groups and quality professional development opportunities for educators. 11. Collaborates with Curator to manage the planning and development of interpretive materials, thematic tours, public programs, teacher workshops, symposia and other educational services to help adult and youth audiences better understand art and cultural concepts. 12. Assists in the research and development of grants for the Education Department as well as other fundraising activities and events as needed. 13. Attends meetings, conventions and civic events to promote use of the Center's services, to seek financing and to maintain community alliances; may be required to travel within the United States and internationally by passenger vehicle or plane. 14. Compiles reports, performs data entry and completes forms on personal computer using the applicable software, including Microsoft Word. 15. Works independently and with others with minimum supervision. 16. Attends work regularly at the designated place and time. 17. Performs all work duties and activities in accordance with City policies, procedures and City, OSHA and Culture & Arts safety rules and regulations. 18. Performs all other related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Ability to communicate clearly and precisely orally and in writing, give recommendations and respond to questions from coworkers, volunteers, instructors, arts and education organizations and the public in the delivery of a variety of arts -based programs and services. 2. Ability to supervise and direct volunteers, paid staff members and contractual employees in the delivery of art programs and services. 3. Ability to operate a personal computer and perform other administrative office functions. 4. Ability to plan, organize and complete all job assignments in a timely and efficient manner; ability to manage several projects and a variety of timelines and deadlines concurrently. 5. Ability to establish and maintain excellent relationships with the public, community groups, businesses and organizations. 6. Ability to use creativity, independent judgment and self -motivation to formulate innovative ideas or to solve problems as they apply to Center for the Arts educational programming. 7. Ability to present materials and information in good report form, complete forms and perform required record keeping. 8. With minimum supervision, ability to function independently or as a member of a team to plan, organize and implement activities of the Education Department of the Waterloo Center for the Arts. 9. Ability to work with diverse populations from a broad variety of social, economic, racial, ethnic, cultural and educational backgrounds ACCEPTABLE EXPERIENCE & TRAINING 1. Graduation from an accredited college or university with a Bachelor's Degree in Art Education or closely related field with minimum one year experience in museum education, art education or field (volunteer internship or other considered). related experience, an unpaid experience OR Any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work. 2. Work experience must be verifiable with an educational, cultural or other agency or school system. 3. Proficiency with personal computer and other office equipment and experience using a variety of communications, data and image management software programs. 4. If operating a City vehicle, Iowa Driver's License and good driving record based on the City of Waterloo driver performance criteria. A candidate with any of .the following will be eliminated from operating a City vehicle: loss of license for any reason during the period of candidacy for employment, if the candidate remains without a valid, current license for the position when the City issues an offer of employment; loss of license, plea of guilty, plea of no contest or its equivalent or conviction for OWI, reckless driving or other major moving violation within the previous five years; four or more citations for moving violations within the previous three-year period, excluding speeding violations of 10 mph or less over the posted speed limit; three or more citations for moving violations within the previous one- year period. After appointment to the position, disciplinary action or loss of driving privileges with a City vehicle may be reviewed for the following; four or more moving violations within the previous three years, three or more moving violations with the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three-year period while driving on City business; a combination of three or more at -fault or not -at -fault accidents within a three-year period. Applicant's driving record will be reviewed prior to an offer of employment. Applicant's driving record will be reviewed prior to an offer of employment.. ESSENTIAL PHYSICAL ABILITIES 1. Sufficient vision including color vision, depth perception and peripheral vision in order to perform assigned duties related to the interpretation of art in a variety of forms. 2. Sufficient speech and hearing that permits the employee to respond to questions from the public, community groups, patrons and coworkers in person or on the telephone, and make oral presentations. 3. Sufficient personal mobility that permits the employee to safely operate a passenger vehicle, move from one location to another within the Center for the Arts facility or other cultural and educational venues and attend meetings. 4. Sufficient manual dexterity that permits the employee to operate a personal computer, assist with classes, handle files and perform other administrative and technical duties. 5. Sufficient strength to lift and carry objects weighing up to fifty pounds — generally materials used for education programming. MISCELLANEOUS 1. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the job classification. 2. The City of Waterloo will conduct a background investigation including employment and criminal history checks on any applicant being considered for this position. 3. Must submit to and pass Civil Service examination procedures including an oral interview. WORK SCHEDULE Generally 8:00a.m. - 5:O0pm Monday -Friday with one hour unpaid lunch. Occasional overtime, weekend and evening hours. Must be available for meetings or activities that require the attendance of the Education Coordinator. EDUCATION COORDINATOR DESCRIPTION 13 August 2013 CITY OF WATERLOO, IOWA CIVIL SERVICE NOTICE OPEN EXAMINATION CURATOR CULTURE & ARTS WATERLOO CENTER FOR THE ARTS ESSENTIAL FUNCTIONS, KNOWLEDGE, EXPERIENCE & TRAINING SUMMARY In consultation with the Culture & Arts Director and a Collections/Exhibitions Committee, and pursuant to the Waterloo Center for the Arts organizational mission, directly responsible for the Waterloo Center for the Arts overall collection and exhibition programs. Essential functions include but are not limited to the following: plans and organizes the acquisition, storage and exhibition of collections and related materials, including the selection of exhibition themes and designs; develops and maintains registration, cataloging and basic recordkeeping systems; provides information from the institution's holdings to other curators and to the public; inspects premises to assess the need for repairs and to ensure that climate, pest -control and security issues are addressed; trains and supervises curatorial staff including volunteers and interns; researches and negotiates potential purchases, sales, exchanges or loans of collections; plans and conducts special research projects related to collections and exhibitions; conducts or organizes tours, workshops, lectures, symposia and other instructional sessions to acquaint individuals with the Center's facilities and materials; confers with the Culture & Arts Director to formulate and interpret policies, determine budget requirements and to plan overall operations; attends meetings, conventions and civic events to promote use of the Center's services, to seek financing and to maintain community alliances; may be required to travel within the United States and internationally by passenger vehicle or plane; schedules events and organizes details including refreshments, entertainment, decorations and collection of any fees; writes and reviews grant proposals, journal articles, institutional reports and publicity materials; studies, examines and tests acquisitions to authenticate their origin, composition, history and to assess their current value; arranges insurance coverage for objects on loan or for special exhibits and recommends changes for coverage for the entire collection; establishes specifications for reproductions and oversees their manufacture; compiles reports, performs data entry and completes forms on personal computer using the applicable software, including Microsoft Word; works independently and with others with minimum supervision; attends work regularly at the designated place and time; performs all work duties and activities in accordance with City policies, procedures and City, OSHA and Culture & Arts safety rules and regulations; performs all other related duties as assigned. Acceptable experience and training: graduation from an accredited college or University with a Bachelor's Degree in Art History or closely related field with minimum one year curatorial or related museum experience (volunteer experience, an internship or other unpaid experience considered) or any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work; work experience must be verifiable with an educational, cultural or other agency; proficiency with personal computer and other office equipment and experience using a variety of communications, data and image management software programs. If operating a City vehicle, Iowa Driver's License and good driving record based on the City of Waterloo driver performance criteria; must obtain Class D Driver's License with endorsement 2 for driving a non-commercial vehicle weighing up to 26,000 pounds within time frame as determined by department head. Required knowledge and abilities: ability, without direct supervision, to plan, organize and carry out all activities necessary to complete individual job assignments; ability to communicate clearly and precisely orally and in writing, give recommendations and respond to questions from coworkers, volunteers, arts and education organizations and the public in the delivery of a variety of arts -based programs and services; ability to supervise and direct volunteers, paid staff members and contractual employees in the delivery of art programs and services; ability to plan, organize and complete all job assignments in a timely and efficient manner; ability to manage several projects and a variety of timelines and deadlines concurrently; ability to operate a personal computer and perform other administrative office functions; ability to use creativity, independent judgment and self -motivation to formulate innovative ideas or to solve problems as they apply to Center for the Arts acquisition, storage and ability to establish and maintain excellent relationships with the public, community groups, businesses and organizations; ability to present materials and information in good report form, complete forms and perform required record keeping; with minimum supervision, ability to function independently or as a member of a team to plan, organise and implement activities of the Collections/Exhibition Department of the Waterloo Center for the Arts; ability to work with diverse populations from a broad variety of social, economic, racial, ethnic, cultural and educational backgrounds. The City of Waterloo reserves the right to conduct a background investigation including employment, education and criminal history checks on any applicant being considered for this position. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the position. EXAMINATION INFORMATION Qualified applicants who apply by the deadline date will be required to appear before an oral examination panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the oral examination. The top applicants, as ranked by their scores on the oral examination will be the individuals planed on the certified list. Applicants who qualify as outlined and are full time regular employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their final score. Honorably discharged men and women from the military or naval forces of the United States who qualify per provisions of Chapter 35 of the Code of Iowa and who are citizens and residents of the State of Iowa shall have five additional points added to their final score upon submission of their DD214 or ten points added if they were awarded a Purple Heart of have a service connected disability. HOW TO APPLY All qualified applicants must submit a cover letter and resume detailing education and work experience to the City of Waterloo Human Resources Department, 715 Mulberry Street, Waterloo, Iowa 50703 or email employment(a�waterloo-ia.org. The resume must be received by a time and date to be determined. Faxed resumes not accepted. All applicants will receive additional information on the position within a week of submitting their resume. The City is not responsible for resumes that do not reach us electronically or by regular mail service. A candidate who submits a resume by the deadline date and does not contact the City that they have not received a response will not be considered. ORAL EXAMINATION DATE Qualified applicants who apply by the deadline date will be notified of the time, place and date of the examination. A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. CURATOR NOTICE 13 August 2013 CURATOR DEPARTMENT SALARY FLSA CIVIL SERVICE BARGAINING UNIT CULTURE & ARTS $43,680 annualized EXEMPT INCLUDED NON -BARGAINING GENERAL STATEMENT OF DUTIES Directly responsible for the Waterloo Center for the Arts overall collection and exhibition programs. The work is performed in consultation with the Culture & Arts Director and a Collections/Exhibitions Committee, and pursuant to the Waterloo Center for the Arts organizational mission, but considerable leeway is granted for the exercise of independent judgment and initiative. Supervises temporary employees and volunteers. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Onlvl These functions are considered essential for successful performance in this job classification. 1. Plans and organizes the acquisition, storage and exhibition of collections and related materials, including the selection of exhibition themes and designs. 2. Develops and maintains registration, cataloging and basic recordkeeping systems. 3. Provides information from the institution's holdings to other curators and to the public. 4. Inspects premises to assess the need for repairs and to ensure that climate, pest - control and security issues are addressed. 5. Trains and supervises curatorial staff including volunteers and interns. 6. Researches and negotiates purchases, sales, exchanges or collections. potential loans of 7. Plans and conducts special research projects related to collections and exhibitions. 8. Conducts or organizes tours, workshops, lectures, symposia and other instructional sessions to acquaint individuals with the Center's facilities and materials. 9. Confers with the Culture & Arts Director to formulate and interpret policies, determine budget requirements and to plan overall operations. 10. Attends meetings, conventions and civic events to promote use of the Center's services, to seek financing and to maintain community alliances; may be required to travel within the United States and internationally by passenger vehicle or plane. 11. Schedules events and organizes details including refreshments, entertainment, decorations and collection of any fees. 12. Writes and reviews grant proposals, journal articles, institutional reports and publicity materials. 13. Studies, examines and tests acquisitions to authenticate their origin, composition, history and to assess their current value. 14. Arranges insurance coverage for objects on loan or for special exhibits and recommends changes for coverage for the entire collection. 15. Establishes specifications for reproductions and oversees their manufacture. 16. Compiles reports, performs data entry and completes forms on personal computer using the applicable software, including Microsoft Word. storage and exhibition of collections. 17. Works independently and with others with minimum supervision. 18. Attends work regularly at the designated place and time. 19. Performs all work duties and activities in accordance with City policies, procedures and City, OSHA and Culture & Arts safety rules and regulations. 20. Performs all other related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Ability, without direct supervision, to plan, organize and carry out all activities necessary to complete individual job assignments. 2. Ability to communicate clearly and precisely orally and in writing, give recommendations and respond to questions from coworkers, volunteers, arts and education organizations and the public in the delivery of a variety of arts -based programs and services. 3. Ability to supervise and direct volunteers, paid staff members and contractual employees in the delivery of art programs and services. 4. Ability to plan, organize and complete all job assignments in a timely and efficient manner; ability to manage several projects and a variety of timelines and deadlines concurrently. 5. Ability to operate a personal computer and perform other administrative office functions. 6. Ability to use creativity, independent judgment and self -motivation to formulate innovative ideas or to solve problems as they apply to Center for the Arts acquisition, 7. Ability to establish and maintain excellent relationships with the public, community groups, businesses and organizations. 8. Ability to present materials and information in good report form, complete forms and perform required record keeping. 8. With minimum supervision, ability to function independently or as a member of a team to plan, organize and implement activities of the Collections/Exhibition Department of the Waterloo Center for the Arts. 9. Ability to work with diverse populations from a broad variety of social, economic, racial, ethnic, cultural and educational backgrounds ACCEPTABLE EXPERIENCE & TRAINING 1. Graduation from an accredited college or university with a Bachelor's Degree in Art History or closely related field with minimum one year curatorial or related museum experience (volunteer experience, an internship or other unpaid experience considered). OR Any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work. 2. Work experience must be verifiable with an educational, cultural or other agency. 3. Proficiency with personal computer and other office equipment and experience using a variety of communications, data and image management software programs. 3. If operating a City vehicle, Iowa Driver's License and good driving record based on the City of Waterloo driver performance criteria. Must obtain Class D Driver's License with endorsement 2 for driving a non-commercial vehicle weighing up to 26,000 pounds within time frame as determined by department head. A candidate with any of the following will be eliminated from operating a City vehicle: loss of license for any reason during the period of candidacy for employment, if the candidate remains without a valid, current license for the position when the City issues an offer of employment; loss of license, plea of guilty, plea of no contest or its equivalent or conviction for OWI, reckless driving or other major moving violation within the previous five years; four or more citations for moving violations within the previous three-year period, excluding speeding violations of 10 mph or less over the posted speed limit; three or more citations for moving violations within the previous one- year period. After appointment to the position, disciplinary action or loss of driving privileges with a City vehicle may be reviewed for the following; four or more moving violations within the previous three years, three or more moving violations with the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three-year period while driving on City business; a combination of three or more at -fault or not -at -fault accidents within a three-year period. Applicant's driving record will be reviewed prior to an offer of employment. Applicant's driving record will be reviewed prior to an offer of employment.. ESSENTIAL PHYSICAL ABILITIES 1. Sufficient vision including color vision, depth perception and peripheral vision in order to perform assigned duties related to the review and evaluation of art in a variety of forms. 2. Sufficient speech and hearing that permits the employee to respond to questions from the public, community groups, patrons and coworkers in person or on the telephone, and make oral presentations. 3. Sufficient personal mobility that permits the employee to safely operate a passenger vehicle, move from one location to another within the Center for the Arts facility or other cultural and educational venues and attend meetings. 4. Sufficient manual dexterity that permits the employee to operate a personal computer, move art work, assist with setting up exhibits, handle files and perform other administrative and technical duties. 5. Sufficient strength to lift and carry objects weighing up to fifty pounds — generally art objects that are being exhibited or stored. MISCELLANEOUS 1. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City' s choice to determine if an applicant is capable of performing the essential functions of the job classification. 2. The City of Waterloo will conduct a background investigation including employment and criminal history checks on any applicant being considered for this position. 3. Must submit to and pass Civil Service examination procedures including an oral interview. WORK SCHEDULE Generally 8:00a.m. - 5:00pm Monday -Friday with one hour unpaid lunch. Occasional overtime, weekend and evening hours. Must be available for meetings or activities that require the attendance of the Curator. CURATOR DESCRIPTION 13 August 2013 CITY OF WATERLOO, IOWA CIVIL SERVICE NOTICE OPEN EXAMINATION ASSOCIATE PLANNER COMMUNITY PLANNING & DEVELOPMENT ESSENTIAL FUNCTIONS, KNOWLEDGE, EXPERIENCE & TRAINING SUMMARY Under the general direction of the City Planner or the Community Development Director, performs a wide range of assignments relating to housing, neighborhood revitalization, economic development, zoning, subdivision of land, the physical development of the City including capital improvements programming and various sections of the master plan, county zoning and agricultural preservation. Essential functions include but are not limited to the following: Will be assigned to work one of the following areas: Planning & Zoning: reviews subdivision plans for conformity with principles of good planning and land use practices in adjacent developments for compliance with zoning regulations; conducts field surveys to determine land use; develops zoning and planning studies; advises members of the public who are seeking information conceming planning and zoning questions; researches, writes and submits reports dealing with major planning and zoning issues; works with a vast array of Federal and State projects, agencies and grants including but not limited to Certified Local Government, National Register of Historic Places, Brownfields funding, Transportation Enhancement Act-21, State Transportation Improvements Plan, census data, Iowa Department of Economic Development, EPA and State Historic Preservation Office; provides assistance to the Planning, Programming & Zoning Commission, the Waterloo Board of Adjustment and the Historic Preservation Commission; provides assistance to the Black Hawk County Board of Adjustment. Community Development & Housing: tracks and reports on Federal programs and develops housing planning studies; advises members of the public who are seeking information concerning neighborhood revitalization; researches, writes and submits reports dealing with major State and Federal assistance programs; provides assistance to the Community Development Board and the Waterloo Housing Authority. Both Areas: locates, selects and compiles basic data and prepares planning reports; prepares necessary maps including utilization of Geographic Information System (GIS) software, line drawing charts, designs and layouts for City projects; assists in the collection, assembly, implementation and analysis of marketing data, strategies and plans; assists giving presentations on community planning projects; prepares grants for various outside funding entities; assists in the development and implementation of neighborhood planning initiatives; compiles reports, performs data entry and completes forms on personal computer using the applicable software, including Word, Excel and ArcGIS; works independently and with others with minimum supervision; attends work regularly at the designated place and time; performs all work duties and activities in accordance with City policies, procedures and City, OSHA and Community, Planning & Development safety rules and regulations; performs all other related duties as assigned. Acceptable experience and training: Bachelor's Degree in urban planning, geography or related field; (will accept candidates who have not yet completed their degree, but degree must be completed prior to hire); prefer minimum one year of experience in planning, housing, landscape architecture or related field or any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work; if operating a City vehicle, Iowa Driver's License and good driving record based on City of Waterloo driver performance criteria. Required knowledge and abilities include but are not limited to the following: knowledge of the principles and practices of planning and zoning and/or affordable housing and neighborhood revitalization including basic techniques of statistics and design; ability to plan, assist and occasionally supervise the work of others as it relates to planning principles and practices; ability to plan projects and prepare related designs, plans, maps and cost estimates; ability to present materials and information in good report form, complete forms and perform required record keeping; skilled in use of personal computer, cartographic and drafting instruments and equipment, microfilm and general office equipment; ability to function with independent judgment and skills to plan, organize and implement activities of the Community Planning & Development Department; ability to communicate orally and in writing and to read, analyze, record and interpret complex technical data, review materials on a variety of projects, present facts and findings clearly and concisely, give advice and recommendations and respond to questions from the public, public officials and coworkers; ability to communicate effectively and maintain working relationships with other City employees, supervisors, public officials, other governmental subdivisions and agencies and the public; ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. The City of Waterloo reserves the right to conduct a background investigation including employment, education and criminal history checks on any applicant being considered for this position. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the position. EXAMINATION INFORMATION Qualified applicants who apply by the deadline date will be required to appear before an oral examination panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the oral examination. The top applicants, as ranked by their scores on the oral examination, will be the individuals placed on the certified list. Applicants who qualify as outlined and are full time regular employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five points added to their fmal score. Honorably discharged men and women from the military or naval forces of the United States who qualify per provisions of Chapter 35 of the Code of Iowa and who are citizens and residents of the State of Iowa shall have five additional points added to their final score upon submission of their DD214 or ten points added if they were awarded a Purple Heart or have a service connected disability. HOW TO APPLY All qualified applicants must submit a cover letter and resume detailing education and work experience to the City of Waterloo Human Resources Department, 715 Mulberry Street, Waterloo, Iowa 50703 or email employment(a,waterloo-ia.org. The resume must be received by a time and date to be determined. Faxed resumes not accepted. All applicants will receive additional information on the position within a week of submitting their resume. The City is not responsible for resumes that do not reach us electronically or by regular mail service. A candidate who submits a resume by the deadline date and does not contact the City that they have not received a response will not be considered. ORAL EXAMINATION DATE Qualified applicants who apply by the deadline date will be notified of the time, place and date of the examination. A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. ASSOCIATE PLANNER NOTICE 13 August 2013 DEPARTMENT SALARY FLSA CIVIL SERVICE BARGAINING UNIT ASSOCIATE PLANNER COMMUNITY PLANNING & DEVELOPMENT $20.91 per hour NON-EXEMPT INCLUDED AFSCME GENERAL STATEMENT OF DUTIES Performs a wide range of assignments relating to housing, neighborhood revitalization, economic development, zoning, subdivision of land, the physical development of the City including capital improvements programming and various sections of the master plan, county zoning and agricultural preservation. The work is performed under the general direction of the City Planner or the Community Development Director, but considerable leeway is granted for the exercise of independent judgment and initiative. May supervise temporary employees or interns. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) These functions are considered essential for successful performance in this job classification. Will be assigned to work any of the following: Planning & Zoning 1. Reviews subdivision plans for conformity with principles of good planning and land use practices in adjacent developments for compliance with zoning regulations. 2. Conducts field surveys to determine land use. 3. Develops zoning and planning studies. 4. Advises members of the public who are seeking information concerning planning and zoning questions. 5. Researches, writes and submits reports dealing with major planning and zoning issues. 6. Works with a vast array of Federal and State projects, agencies and grants including but not limited to Certified Local Government, National Register of Historic Places, Brownfields funding, Transportation Enhancement Act-21, State Transportation Improvements Plan, census data, Iowa Department of Economic Development, EPA and State Historic Preservation Office. 7. Provides assistance to the Planning, Programming & Zoning Commission, the Waterloo Board of Adjustment and the Historic Preservation Commission. 8. Provides assistance to the Black Hawk County Planning and Zoning Commission and the Black Hawk County Board of Adjustment. Community Development & Housing 1. Tracks and reports on Federal programs and develops housing planning studies. 2. Advises members of the public who are seeking information concerning neighborhood revitalization. 3. Researches, writes and submits reports dealing with major State and Federal assistance programs. 4. Provides assistance to the Community Development Board and the Waterloo Housing Authority. Both Areas 1. Locates, selects and compiles basic data and prepares planning reports. 2. Prepares necessary maps, including utilization of Geographic Information System (GIS) software, line drawing charts, designs and layouts for City projects. 3. Assists in the collection, assembly, implementation and analysis of marketing data, strategies and plans. 4. Assists giving presentations planning projects. on community 5. Prepares grants for various outside funding entities. 6. Assists in the development and implementation of neighborhood planning initiatives. 7. Compiles reports, performs data entry and completes forms on personal computer using the applicable software, including Word, Excel and ArcGIS. 8. Works independently and with others with minimum supervision. 9. Attends work regularly at the designated place and time. 10. Performs all work duties and activities in accordance with City policies, procedures and City, OSHA and Community, Planning & Development safety rules and regulations. 11. Performs all other related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Knowledge of the principles and practices of planning and zoning, affordable housing and neighborhood revitnlization including basic techniques of statistics and design. 2. Ability to plan, assist and occasionally supervise the work of others as it relates to planning principles and practices. 3. Ability to plan projects and prepare related designs, plans, maps and cost estimates. 4. Ability to present materials and information in good report form, complete forms and perform required record keeping. 5. Skilled in use of personal computer, cartographic and drafting instruments and equipment, microfilm and general office equipment. 6. Ability to function with independent judgement and skills to plan, organize and implement activities of the Community Planning & Development Department. 7. Ability to communicate orally and in writing and to read, analyze, record and interpret complex technical data, review materials on a variety of projects, present facts and findings clearly and concisely, give advice and recommendations and respond to questions from the public, public officials and coworkers. 8. Ability to communicate effectively and maintain working relationships with other City employees, supervisors, public officials, other governmental subdivisions and agencies and the public. 9. Ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. ACCEPTABLE EXPERIENCE & TRAINING 1. Graduate of an accredited college or university with a Bachelor's Degree in urban planning, geography or related field (will accept candidates who have not yet completed their degree, but degree must be completed prior to hire); prefer minimum one year of experience in planning, housing, landscape architecture or related field. OR Any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work. 2. If operating a City vehicle must have an Iowa Driver's License and good driving record based on the City of Waterloo driver performance criteria. A candidate with any of the following will be eliminated from operating a City vehicle: loss of license for any reason during the period of candidacy for employment, if the candidate remains without a valid, current license for the position when the City issues an offer of employment; loss of license, plea of guilty, plea of no contest or its equivalent or conviction for OWI, recldess driving or other major moving violation within the previous five years; four or more citations for moving violations within the previous three-year period, excluding speeding violations of 10 mph or less over the posted speed limit; three or more citations for moving violations within the previous one- year period. After appointment to the position, disciplinary action or loss of driving privileges with a City vehicle may be reviewed for the following: four or more moving violations within the previous three years, three or more moving violations within the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three-year period while driving on City business; a combination of three or more at -fault or not -at -fault accidents within a three-year period. Applicant's driving record will be reviewed prior to an offer of employment. ESSENTIAL PHYSICAL ABILITIES 1. Sufficient speech and hearing that permits the employee to respond to questions from the public, public officials and coworkers in person or on the telephone, and make oral presentations. 2. Sufficient personal mobility that permits the employee to safely operate a passenger vehicle, travel inside and outside in all weather, review development sites for rezoning or rehabilitation and attend meetings. 3. Sufficient vision and manual dexterity that permits the employee to operate a personal computer, use cartographic and drafting instruments, review plans and development or rehabilitation sites, handle files and perform other administrative and technical duties. MISCELLANEOUS 1. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the job classification. 2. The City of Waterloo will conduct a background investigation including employment and criminal history checks on any applicant being considered for this position. 3. Must submit to and pass Civil Service examination procedures including an oral interview. WORK SCHEDULE Generally 8:00 a.m. to 5:00 p.m. Monday through Friday with a one hour unpaid lunch although schedule may need to be adjusted based on meeting schedule. Must also be available for department or City activities or meetings that require the attendance of the Associate Planner. May be significant number of evening meetings. Limited overtime. ASSOCIATE PLANNER DESCRIPTION 13 August 2013 CITY OF WATERLOO, IOWA CIVIL SERVICE NOTICE PROMOTIONAL EXAMINATION RECREATION SERVICES MANAGER LEISURE SERVICES ESSENTIAL FUNCTIONS, KNOWLEDGE, EXPERIENCE & TRAINING SUMMARY Under the general direction of the Leisure Services Director and Assistant Leisure Services Director, performs complex professional and administrative work in the development, coordination and direction of a year round recreation program for the Recreation Division and SportsPlex Division for all groups, ages and interest levels within the City. Essential functions include but are not limited to the following: supervises the work of assigned staff; provides guidance and training; performs a variety of day-to-day personnel functions; develops and monitors Recreation Division budget; prepares financial reports and maintains records of material, staff hours, equipment and operating costs and revenues; prepares short and long-range revenue/expenditure projections; assists in developing goals and objectives and cost allocations monitors program operation; makes recommendations and provides data for budget justification; monitors program operation; coordinates and analyzes staff input and makes recommendations for program fees and cost effectiveness to justify fee structure; assists Director and Assistant Director in developing long-range plans for recreation programs and facilities; oversees the development and implementation of policies and procedures for all program areas; represents Department on committees and public and private community agencies; establishes cooperative programming with other agencies, departments and human services organizations; identifies and writes proposals for outside funding opportunities; identifies gaps in and duplication of services and proposes/develops remedies; compiles reports, performs data entry and completes forms on personal computer using the applicable software; works independently and with others with limited supervision; attends work regularly at the designated place and time; performs all work duties and activities in accordance with OSHA, City and Leisure Services policies, procedures and safety rules; performs related duties as assigned. Acceptable experience and training: Bachelor's Degree in recreation or closely related field with minimum of six years progressively more responsible experience in developing, budgeting for, administering, planning and scheduling sports programs or high school diploma/GED with a minimum of ten years progressively more responsible experience in developing, budgeting for, administering, planning and scheduling sports programs or any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work; if operating a City vehicle must have an Iowa Driver's License and good driving record based on the City of Waterloo driver performance criteria. Required knowledge and abilities include but are not limited to the following: thorough knowledge of the principles and practices of sports management and recreation; thorough knowledge of organizing, planning and scheduling techniques for recreation programming; thorough knowledge of the philosophy and objectives of community -based parks and recreation; decision making ability to develop rules, policies, regulations, programs and budget for the Recreation Division, to interview, select and evaluate full time staff and to resolve complaints, conflicts and problems with staff and facility users; personal computer skills and ability to learn related software applications, enter and retrieve information on a computer, develop computer -generated reports and update records; ability to develop and implement a well-rounded program of recreation activities, build teamwork and effectively manage and supervise employees, and establish and maintain effective working relationships with City employees, outside agencies and organizations and the public; ability to review, understand and work within the constraints of an operating budget; ability to keep accurate and thorough records; ability to respond to questions and communicate effectively with other City employees, supervisors, Commission members, elected officials, the media, facility users and the public tactfully and in a clear, concise and easily understandable manner; ability to function with independent judgment and skills to plan, organize and implement all activities for Leisure Services recreation programs; ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. The City of Waterloo reserves the right to conduct a background investigation including employment, education and criminal history checks on any applicant being considered for this position. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the position. EXAMINATION INFORMATION Qualified applicants who apply by the deadline date will be required to appear before an oral examination panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the oral examination. The top applicants, as ranked by their scores on the oral examination, will be the individuals placed on the certified list. HOW TO APPLY All qualified applicants must submit a cover letter and resume detailing education and work experience to the City of Waterloo Human Resources Department, 715 Mulberry Street, Waterloo, Iowa 50703 or email employment(awaterloo-ia.org. The resume must be received by a time and date to be determined. Faxed resumes not accepted. All applicants will receive additional information on the position within a week of submitting their resume. The City is not responsible for resumes that do not reach us electronically or by regular mail service. A candidate who submits a resume by the deadline date and does not contact the City that they have not received a response will not be considered. ORAL EXAMINATION DATE Qualified applicants who apply by the deadline date will be notified of the time, place and date of the examination. A.AJE.E.O. Minority, female & disabled individuals are encouraged to apply. RECREATION SERVICES MANAGER NOTICE 13 August 2013 RECREATION SERVICES MANAGER DEPARTMENT SALARY/GRADE FLSA CIVIL SERVICE BARGAINING UNIT LEISURE SERVICES $69,500 annualized EXEMPT INCLUDED NON -BARGAINING GENERAL STATEMENT OF DUTIES Performs complex professional and administrative work in the development, coordination and direction of a year round recreation program for the Recreation Division and SportsPlex Division for all groups, ages, and interest levels within the City. Work is performed under the general direction of the Leisure Services Director and Assistant Leisure Services Director, but considerable leeway is granted for the exercise of independent judgment and initiative. Directly or indirectly supervises all Recreation and SportsPlex employees. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) These functions are considered essential for successful performance in this job classification. 1. Supervises the work of assigned staff; provides guidance and training; performs a variety of day-to-day personnel functions. 2. Develops and monitors Recreation Division budgets; prepares financial reports and maintains records of material, staff hours, equipment and operating costs and revenues; prepares short and long-range revenue/expenditure projections; assists in developing goals and objectives and cost. allocations; makes recommendations and provides data for budget justification. 3. Monitors program operation; coordinates and analyzes staff input and makes recommendations for program fees and cost effectiveness to justify fee structure. 4. Assists Director and Assistant Director in developing long-range plans for recreation programs and facilities. 5. Oversees the development and implementation of policies and procedures for all program areas. 6. Represents Department on committees and public and private community agencies; establishes cooperative programming with other agencies, departments and human services organizations. 7. Identifies and writes proposals for outside funding opportunities. 8. Identifies gaps in and duplication of services and proposes/develops remedies. 9. Compiles reports, performs data entry and completes forms on personal computer using the applicable software. 10. Works independently and with others with limited supervision. 11. Attends work regularly at the designated place and time. 12. Performs all work duties and activities in accordance with OSHA, City and Leisure Services policies, procedures and safety rules. 13. Performs related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Thorough knowledge of the principles practices of sports management recreation; thorough organizing, planning, techniques for recreation programming. and and knowledge of and scheduling 2. Thorough knowledge of the philosophy and objectives of community -based parks and recreation. 3. Decision making ability to develop rules, policies, regulations, programs and budget for the Recreation Division, to interview, select and evaluate full time staff and to resolve complaints, conflicts and problems with staff and facility users. 4. Personal computer skills and ability to learn related software applications, enter and retrieve information on a computer, develop computer -generated reports and update records. 5. Ability to develop and implement a well rounded program of recreation activities, build teamwork and effectively manage and supervise employees, and establish and maintain effective working relationships with City employees, outside agencies and organizations and the public. 6. 7. 8. Ability to review, understand and work within the constraints of an operating budget. Ability to keep accurate and thorough records. Ability to respond to questions and communicate effectively with other City employees, supervisors, Commission members, elected officials, the media, facility users and the public tactfully and in a clear, concise and easily understandable manner. 9. Ability to function with independent judgment and skills to plan, organize and implement all activities for Leisure Services recreation programs. 10. Ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. ACCEPTABLE EXPERIENCE & TRAINING 1. Bachelor's Degree in recreation or closely related field with minimum of six years progressively more responsible experience in developing, budgeting for, administering, planning and scheduling sports programs. OR High school diploma/GED with a minimum of ten years progressively more responsible experience in developing, budgeting for, administering, planning and scheduling sports programs. OR Any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work. 2. If operating a City vehicle must have an Iowa Driver's License and good driving record based on the City of Waterloo driver performance criteria. A candidate with any of the following will be eliminated from operating a City vehicle: loss of license for any reason during the period of candidacy for employment, if the candidate remains without a valid, current license for the position when the City issues an offer of employment; loss of license, plea of guilty, plea of no contest or its equivalent or conviction for OWI, reckless driving or other major moving violation within the previous five years; four or more citations for moving violations within the previous three-year period, excluding speeding violations of 10 mph or less over the posted speed limit; three or more citations for moving violations within the previous one- year period. After appointment to the position, disciplinary action or loss of driving privileges with a City vehicle may be reviewed for the following: four or more moving violations within the previous three years, three or more moving violations within the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three-year period while driving on City business; a combination of three or more at -fault or not -at -fault accidents within a three-year period. Applicant's driving record will be reviewed prior to an offer of employment. ESSENTIAL PHYSICAL ABILITIES The following physical abilities are required with or without accommodation. 1. Sufficient speech and hearing that permits the employee to communicate effectively with other employees, elected officials, the media, Commission members and the general public in person or by telephone. 2. Sufficient personal mobility that permits the employee to operate a passenger vehicle safely, visit sports and recreation sites and physically move to and from various Leisure Services facilities and attend meetings. 3. Sufficient vision and manual dexterity that permits the employee to operate a personal computer, handle files and perform other administrative responsibilities. MISCELLANEOUS 1. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City' s choice to determine if an applicant is capable of performing the essential functions of the job classification. 2. The City of Waterloo will conduct a background investigation including employment and criminal history checks on any applicant being considered for this position. 3. Must submit to and pass Civil Service examination procedures including an oral interview. WORK SCHEDULE Generally 8:00 a.m. to 5:00 p.m. Monday through Friday with one hour unpaid lunch. May be required to work evenings, weekends and flexible hours, as needed, for sports activities and events and meetings that require the attendance of the Recreation Services Manager. RECREATION SERVICES MANAGER DESCRIPTION 13 April 2013 CITY OF WATERLOO, IOWA CIVIL SERVICE NOTICE PROMOTIONAL EXAMINATION RECREATION SUPERVISOR LEISURE SERVICES ESSENTIAL FUNCTIONS, KNOWLEDGE, EXPERIENCE & TRAINING SUMMARY Under the general direction of the Recreation Services Manager, allowing considerable leeway for the exercise of independent judgment and initiative, performs complex, professional administrative work coordinating a variety of activities relating to sports programming operations. Promotes and schedules SportsPlex activities and special events as well as regular recreational sports activities. Will supervise and coordinate the work of Recreation Division staff, interns, regular part time employees and seasonal staff. Essential functions include but are not limited to the following: develops, promotes, supervises, schedules and evaluates youth and adult sports programs and activities, including the Cedar Valley SportsPlex, swimming pool operations and other outdoor sports facilities; utilizes evaluation tools to aid in future planning and program management; purchases equipment and supplies relating to sports activities and maintains inventory control; prepares and/or coordinates the development and production of all department publications, as well as website and social media updates; prepares news release and advertisements to all local media sources; develops and maintains a variety of presentations to be used by staff for meetings with various community groups; assists in developing and implementing policies, rules and regulations relating to sports activities and facilities for the division; assists Recreation Services Manager in compiling annual budget; interviews, hires, trains, supervises and evaluates seasonal sports staff in accordance with City personnel policies; coordinates master calendar for all division programs and facilities; responds to routine inquiries and complaints regarding sports activities and refers major complaints to supervisor; evaluates safety of all recreation programs and facilities; assists in establishing and maintaining liaisons with schools, businesses, civic and citizen groups; coordinates class and activity schedules on a continuous basis with staff and makes provisions for proper support and services to users; develops with professional staff the hours of operation of facilities, programs, special events and staffing levels required for essential operations; promotes Citywide support for recreation programming and facility enhancements; compiles reports, performs data entry and completes forms on personal computer using the applicable software; works independently and with others with limited supervision; attends work regularly at the designated place and time; performs all work duties and activities in accordance with City and Leisure Services policies, procedures and safety rules; performs related duties as assigned. Acceptable experience and training: Bachelor's Degree in recreation or closely related field with minimum of four years progressively more responsible experience in developing, administering, planning and scheduling sports programs or high school graduate/GED with a minimum of eight years progressively more responsible experience in developing, administering, planning and scheduling sports programs or any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work; must obtain coaching certification and Certified Pool Operator (CPO) if required by Recreation Services Manager; if operating a City vehicle must have an Iowa Driver's License and good driving record based on the City of Waterloo driver performance criteria. Required knowledge and abilities include but are not limited to the following: thorough knowledge of the principles and practices of sports management and recreation programming; ability to plan, assist and supervise the work of others as it relates to recreation and sports programs for children and adults; decision making ability to develop rules, policies, regulations, programs and budget for the sports division, to interview, select and evaluate seasonal staff and to resolve complaints, conflicts and problems with staff and the public; considerable knowledge of computers and most audiovisual equipment; ability to learn software applications; personal computer skills and ability to enter and retrieve information on a computer, develop computer -generated reports and update records; ability to plan, organize and market a varied and comprehensive sports and recreation program for all age and economic levels; ability to establish and maintain working relationships with local schools and civic groups; ability to review, understand and work within the constraints of an operating budget; ability to keep accurate and thorough records; ability to respond to questions, communicate effectively and maintain working relationships with other City employees, supervisors, Commission members, elected officials, the media and the public tactfully and in a clear, concise and easily understandable manner; ability to function with independent judgment and skills to plan, organize and implement all activities for the Leisure Services Department recreation programs; ability to work with people from a broad variety of social, economic, racial, ethnic and education backgrounds. The City of Waterloo reserves the right to conduct a background investigation including employment, education and criminal history checks on any applicant being considered for this position. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the position. EXAMINATION INFORMATION Qualified applicants who apply by the deadline date will be required to appear before an oral examination panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the oral examination. The top applicants, as ranked by their scores on the oral examination, will be the individuals placed on the certified list. HOW TO APPLY All qualified applicants must submit a cover letter and resume detailing education and work experience to the City of Waterloo Human Resources Department, 715 Mulberry Street, Waterloo, Iowa 50703 or email employment(&,,waterloo-ia.org. The resume must be received by a time and date to be determined. Faxed resumes not accepted. All applicants will receive additional information on the position within a week of submitting their resume. The City is not responsible for resumes that do not reach us electronically or by regular mail service. A candidate who submits a resume by the deadline date and does not contact the City that they have not received a response will not be considered. ORAL EXAMINATION DATE Qualified applicants who apply by the deadline date will be notified of the time, place and date of the examination. A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. RECREATION SUPERVISOR NOTICE 13 August 2013 RECREATION SUPERVISOR DEPARTMENT SALARY FLSA CIVIL SERVICE BARGAINING UNIT LEISURE SERVICES $52,500 annualized EXEMPT INCLUDED NON -BARGAINING GENERAL STATEMENT OF DUTIES Under the general direction of the Recreation Services Manager, allowing considerable leeway for the exercise of independent judgment and initiative, performs complex, professional administrative work coordinating a variety of activities relating to sports programming operations. Promotes and schedules SportsPlex activities and special events as well as regular recreational sports activities. Will supervise and coordinate the work of Recreation Division staff, interns, regular part time employees and seasonal star EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) These functions are considered essential for successful performance in this job classification. Develops, promotes, supervises, schedules and evaluates youth and adult sports programs and activities, including the Cedar Valley SportsPlex, swimming pool operations and other outdoor sports facilities; utilizes evaluation tools to aid in future planning and program management. Purchases equipment and supplies relating to sports activities and maintains inventory control. 3. Prepares and/or coordinates the development and production of all department publications, as well as website and social media updates; prepares news release and advertisements to all local media sources. 4. Develops and maintains a variety of presentations to be used by staff for meetings with various community groups. 5. Assists in developing and implementing policies, rules and regulations relating to sports activities and facilities for the division. 6. Assists Recreation Services Manager in compiling annual budget. 7. Interviews, hires, trains, supervises and evaluates seasonal sports staff in accordance with City personnel policies. 8. Coordinates master calendar for all division programs and facilities. 9. Responds to routine inquiries and complaints regarding sports activities and refers major complaints to supervisor; evaluates safety of all recreation programs and facilities. 10. Assists in establishing and maintaining liaisons with schools, businesses, civic and citizen groups. 11. Coordinates class and activity schedules on a continuous basis with staff and makes provisions for proper support and services to users. 12. Develops with professional staff the hours of operation of facilities, programs, special events and staffing levels required for essential operations. 13. Promotes Citywide support for recreation programming and facility enhancements. 14. Compiles reports, performs data entry and completes forms on personal computer using the applicable software. 15. Works independently and with others with limited supervision. 16. Attends work regularly at the designated place and time. 17. Performs all work duties and activities in accordance with City and Leisure Services policies, procedures and safety rules. 18. Performs related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Thorough knowledge of the principles and practices of sports management and recreation programming. 2. Ability to plan, assist and supervise the work of others as it relates to recreation and sports programs for children and adults. 3. Decision making ability to develop rules, policies, regulations, programs and budget for the sports division, to interview, select and evaluate seasonal staff and to resolve complaints, conflicts and problems with staff and the public. 4. Considerable knowledge of computers and most audiovisual equipment; ability to learn software applications; personal computer skills and ability to enter and retrieve information on a computer, develop computer -generated reports and update records. 5. Ability to plan, organize and market a varied and comprehensive sports and recreation program for all age and economic levels. 6. Ability to establish and maintain working relationships with local schools and civic groups. 7. Ability to review, understand and work within the constraints of an operating budget. 8. Ability to keep accurate and thorough records. 9. Ability to respond to questions, communicate effectively and maintain working relationships with other City employees, supervisors, Commission members, elected officials, the media and the public tactfully and in a clear, concise and easily understandable manner. 10. Ability to function with independent judgment and skills to plan, organize and implement all activities for the Leisure Services Department recreation programs. 11. Ability to work with people from a broad variety of social, economic, racial, ethnic and educational background.s ACCEPTABLE EXPERIENCE & TRAINING 1. Bachelor's Degree in recreation or closely related field with minimum of four years progressively more responsible experience in developing, administering, planning and scheduling sports programs. OR High school graduate/GED with a minimum of eight years progressively more responsible experience in developing, administering, planning and scheduling sports programs. OR Any equivalent combination of education and experience that provides the knowledge, skills and abilities necessary to perform the work. 2. Must obtain coaching certification and Certified Pool Operator (CPO) if required by Recreation Services Manager. 3. If operating a City vehicle must have an Iowa Driver's License and good driving record based on the City of Waterloo driver performance criteria. A candidate with any of the following will be eliminated from operating a City vehicle: loss of license for any reason during the period of candidacy for employment, if the candidate remains without a valid, current license for the position when the City issues an offer of employment; loss of license, plea of guilty, plea of no contest or its equivalent or conviction for OWI, reckless driving or other major moving violation within the previous five years; four or more citations for moving violations within the previous three-year period, excluding speeding violations of 10 mph or less over the posted speed limit; three or more citations for moving violations within the previous one- year period. After appointment to the position, disciplinary action or loss of driving privileges with a City vehicle may be reviewed for the following: four or more moving violations within the previous three years, three or more moving violations within the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three- year period while driving on City business; a combination of three or more at -fault or not - at -fault accidents within a three-year period. Applicant's driving record will be reviewed prior to an offer of employment. ESSENTIAL PHYSICAL ABILITIES The following physical abilities are required with or without accommodation. 1. Sufficient speech and hearing that permits the employee to communicate effectively with other employees, elected officials, the media, Commission members and the public in person or by telephone. 2. Sufficient personal mobility that permits the employee to operate a passenger vehicle safely, visit sports and recreation sites and physically move to and from various Leisure Services facilities and attend meetings. 3. Sufficient vision and manual dexterity that permits the employee to operate a personal computer, handle files and perform other administrative responsibilities. MISCELLANEOUS 1. The City of Waterloo reserves the right to require a physical examination, including a drug test, by a physician of the City's choice to determine if an applicant is capable of performing the essential functions of the job classification. 2. The City of Waterloo will conduct a background investigation including employment and criminal history checks on any applicant being considered for this position. 3. Must submit to and pass Civil Service examination procedures including an oral interview. WORK SCHEDULE Generally 8:00 a.m. to 5:00 p.m. Monday through Friday with a one -hour unpaid lunch. Will be required to work evenings, weekends and flexible hours, as needed, for sports activities, events and meetings that require the attendance of the Recreation Supervisor. RECREATION SUPERVISOR DESCRIPTION 13 August 2013