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HomeMy WebLinkAbout10/17/2011CIVIL SERVICE COMMISSION MEETING AGENDA 7:30 a.m. Monday, October 17, 2011 Carnegie Conference Room 620 Mulberry Street Waterloo, IA 50703 Roll Ca1I Tim Luce John Blitsch Bonetta Culp Abraham Funchess (ex officio) Approval of Agenda for October 17, 2011 Approval of Minutes for August 26, 2011 I. Unfinished Business A. Certification of Civil Service List for Park Maintenance II/Forestry — Leisure Services — Open Exam B. Certification of Civil Service List for Permit Writer — Building Inspections — Open Exam C. Certification of Civil Service List for Electrical Foreman — Traffic Operations — Promotional Exam D. Updates 1. Draftsperson — Engineering Dept — Open Exam II. New Business A. Approval of Job Description and Testing Criteria for Battalion Chief — Fire Rescue — Promotional Exam III. Other Business None Adjournment Suzy Schares City Clerk CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. August 26, 2011 Carnegie Conference Room Members Present: Tim Luce, Bonetta Culp, John Blitsch Member Excused: Abraham Funchess (ex officio) Others Present: Mark Rice, Larry Smith, Brian Rath, Huddleston Moved by Blitsch, seconded by Culp to approve the August carried. Moved by Luce, seconded by Blitsch to approve the May 5, 2011 Minutes. Motion carried. Todd Derifield, Craig Clark, Cheryl 26, 2011 Agenda as mailed. Motion Blitsch noted a typo in the narrative on Sewer Maintenance Worker on the June 9, 2011 Minutes — should say "3" white males on the Reserve List instead of 2. Moved by Blitsch, seconded by Culp to approve the June 9, 2011 Minutes as corrected. Motion carried. Moved by Luce, seconded by Blitsch to approve the July 7, 2011 Minutes. Motion carried. UNFINISHED BUSINESS The Civil Service List for Equipment Operator II — Street Department was presented for approval. The Human Resources Committee on 4/4/11 approved beginning the Civil Service promotional process. The Civil Service Commission on 9//7/11 approved the job description and testing criteria. There is a vacancy due to a retirement. The position was posted in all City Departments and 4 employees submitted a resume, took and passed an equipment test on 8/4/11. Bob Morelock-Street Foreman, Todd Derifield-City Forester and Cheryl Huddleston-Human Resources Manager interviewed them on 8/11/11. All candidates passed and there is a Civil Service List with 4 white males. We, the members of the Civil Service Commission, certibi the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for the appointment to the position of Equipment Operator II for the City of Waterloo, Iowa Street Department. Appointment(s) shall be made from this list for the next two years (August 26, 2011 — August 25, 2013). CERTIFIED LIST Richard Felderman Matthew Schafer Randy Eckhoff Clint Bagenstos Motion carried. The Civil Service List for Plant Maintenance Mechanic — Waste Management Services was presented for approval. The Human Resources Committee on 6/6/11 approved beginning the Civil Service process. The Civil Service Commission on 6/9/11 approved the job description and testing criteria. There is a vacancy due to a retirement. The position was advertised in the Courier, notices were sent to the agencies, organizations and individuals on the Affirmative Action List, posted on the City Website, on the cable access channel and in all City departments. We received 12 resumes. One candidate withdrew and 5 were invited to interview. Panel members were Kent Quin —Instrumentation Control Foreman from Waste Management, Dick Olson -Maintenance Foreman from Waste Management and Mary Peterson -Human Resources Secretary. One candidate cancelled their interview and 3 candidates did not pass the interview. There is a list with 1 white male. We, the members of the Civil Service Commission, certify the following list of applicants, who are eligible based upon the examination process as set forth by the Civil Service Commission for appointment to the position of Plant Maintenance Mechanic for the City of Waterloo, Iowa Waste Management Services Department. List shall exhaust upon appointment. CERTIFIED LIST Larry Levendusky Motion carried. NEW RIJSINE.SS The job description and testing criteria for Park Maintenance II/Forestry-Leisure Services was presented for approval. The Human Resources Committee approved the position on 7/18/11. There is a vacancy due to a transfer. There have not been any changes in the job description and testing criteria. Moved by Blitsch, seconded by Culp to approve the job description and testing criteria for Park Maintenance II/Forestry-Leisure Services. Motion carried. The job description and testing criteria for Permit Writer -Building Inspections was presented for approval. The Human Resources Committee approved the position on 7/18/11. There is a vacancy due to a promotion. The new department head has changed the job title from Permit Writing Specialist to Permit Writer and has reworded the job description to more accurately reflect the job duties. Moved by Blitsch, seconded by Culp to approve the job description and testing criteria for Permit Writer -Building Inspections. Motion carried. The job description and testing criteria for Draftsperson -Engineering was presented for approval. The Human Resources Committee approved the position on 7/25/11. There is a vacancy due to a retirement. There were only minor changes in the job description. Moved by Culp, seconded by Blitsch to approve the job description and testing criteria for Draftsperson -Engineering Department. Motion carried. The job description and testing criteria for Electrical Foreman -Traffic Operations was presented for approval. The Human Resources Committee approved the position on 8/8/11. There is a vacancy due to a retirement. This is an entirely new job description since the position has not been vacant for 20 years and there have been many technological changes in that period. Moved by Blitsch, seconded by Culp to approve the job description and testing criteria for Electrical Foreman -Traffic Operations. Motion carried. OTHER RIJSINESS None With no further business, moved by Culp, seconded by Blitsch to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission CITY OF WATERLOO, IOWA CIVIL SERVICE NOTICE PROMOTIONAL EXAMINATION BATTALION CHIEF FIRE RESCUE ESSENTIAL FUNCTIONS, KNOWLEDGE, EXPERIENCE & TRAINING SUMMARY: Professional, technical and supervisory position under the general direction of the Public Safety Director and Chief of Fire Services, responsible for providing general supervision to fire fighting personnel on an assigned shift, commanding and coordinating all single alarm emergency incidents and overseeing daily shift activities, general orders, City and department rules and regulations, public relations, personnel matters, compliance with OSHA and NFPA standards, assisting with annual budget preparation and long and short range planning for the department; plans, organizes and directs shift operations; coordinates and directs on -site fire fighting personnel activities through subordinate officers; writes daily duty assignments; coordinates balanced apparatus placement throughout the City during daily and emergency shift activities; evaluates the performance of personnel on assigned shift; prepares reports, monitors support activities, attends conferences, conventions and other educational meetings on behalf of the department; addresses civic clubs and organizations regarding the activities of the department; other duties as assigned. May assume responsibility for the operation of the Fire Rescue Department in the absence of the Chief of Fire Services. An illustrative list of essential functions and physical abilities are listed in the job description. Acceptable experience and training: minimum ten (10) years experience with Waterloo Fire Rescue with minimum five (5) years at rank of lieutenant or higher; graduation from an accredited four-year college or university with a Bachelor's Degree with major course work in fire management, public or business administration or other related field, supplemented by completion of approve training in fire department administration, operations, inspection and prevention with extensive experience in fire department emergency operations with a considerable management role or any equivalent combination of experience, education and training that provides the required knowledge, skills and abilities necessary to perform the work; EMS State Certification at least at First Responder level or as required by department; HazMat Certification at least at operations level; basic computer skills; Class D Iowa Driver's License. Required knowledge and abilities include but are not limited to the following: thorough knowledge of modern principles and techniques of fire prevention, including inspection methods, fire hazards and methods of eliminating hazardous conditions; thorough knowledge of the State and City laws and ordinances regarding fire prevention; thorough knowledge of the principles and materials of building construction maintenance; thorough knowledge of modern fire fighting, EMS, rescue and hazardous materials principles, practices and methods; thorough knowledge of mechanics as it relates to fire equipment, fire apparatus, methods of manufacturing and specifications and the uses and limitations of various types of related apparatus and equipment and its operations and maintenance requirements with the ability to supervise the effective use of such equipment and apparatus; thorough knowledge of State and Federal regulations relating to OSHA, FLSA, hazardous materials, underground storage tanks, SARA and relevant NFPA standards and regulations; thorough knowledge of the principles and practices involved in instructing and training fire fighters together with the ability to apply them to specific training problems; thorough knowledge of rules and regulations of the Fire Rescue Department; knowledge of the locations of City streets, principal buildings and fire hydrants; ability to react quickly and calmly in emergencies and to direct the work of fire fighting personnel in emergency situations; ability to communicate clearly and concisely, orally and in writing; ability to supervise fire personnel, maintain discipline, accept lines of authority and promote effective working relationships with supervisors, coworkers, public officials and the public; ability to maintain records and prepare reports; ability to make presentations before civic and community groups and school children; ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. At the discretion of the Fire Chief, the Fire Marshal, if otherwise qualified, may be promoted to Battalion Chief and continue to hold the Fire Marshal classification. EXAMINATION INFORMATION: All qualified candidates who apply by the deadline date will be required to appear before an oral examination panel consisting of the three Waterloo Fire Rescue Battalion Chiefs and at least two additional panel members from a department outside the metropolitan area at the rank of Battalion Chief or higher from a municipality of comparable size. If any one of the Waterloo Fire Rescue Battalion Chiefs is not available due to a conflict of interest, the City of Waterloo reserves the right to use an additional panel member at the rank of Battalion Chief or higher from a department outside the metropolitan area. A staff person from the Human Resources Department will monitor the interviews. An individual must receive a minimum average score of sixty points out of one hundred to achieve a passing score on the oral examination. The top candidates, as ranked by their scores on the oral examination, will be the individuals placed on the certified lists. HOW TO APPLY: All qualified candidates must submit a cover letter and resume to the City of Waterloo Human Resources Department, 620 Mulberry Street, Waterloo, Iowa 50703 or email employment@waterloo-ia.org by a time and date to be determined. The resume must include a listing of all formal education and training completed by the candidate in fire department administration, operations, inspection and prevention. A candidate with the applicable Bachelor's Degree must provide a copy of their final transcript. All applicants will receive additional information on the position when the resume is received. TESTING DATE: All qualified candidates who apply by the deadline date will be notified of the time, place and date of the oral examination. BATTALION CHIEF NOTICE 11 October 2011 DEPARTMENT SALARY FLSA CIVIL SERVICE BARGAINING UNIT BATTALION CHIEF WATERLOO FIRE RESCUE $75,277.41 per year, then increase to $77,912.12 after one year plus any general increase awarded non -bargaining employees EXEMPT INCLUDED NON -BARGAINING GENFRAI DFSCRTPTION OF DUTIES Professional, technical and supervisory position responsible for providing general supervision to fire fighting personnel on an assigned shift, commanding and coordinating all single alarm emergency incidents and overseeing daily shift activities, general orders, City and department rules and regulations, public relations, personnel matters, compliance with OSHA and NFPA standards, assisting with annual budget preparation and long and short range planning for the department. Duties include but are not limited to the following: plans, organizes and directs shift operations; coordinates and directs on -site fire fighting personnel activities through subordinate officers; writes daily duty assignments; coordinates balanced apparatus placement throughout the City during daily and emergency shift activities; evaluates the performance of personnel on assigned shift; prepares reports, monitors support activities, attends conferences, conventions and other educational meetings on behalf of the department; addresses civic clubs and organizations regarding the activities of the department; other duties as assigned. The work is performed under the general direction of the Public Safety Director and Chief of Fire Services but considerable leeway is granted for the exercise of independent judgment and initiative. May assume responsibility for the operation of the Fire Rescue Department in the absence of the Chief of Fire Services. Normally supervises up to thirty-eight employees. At the discretion of the Public Safety Director and Chief of Fire Services, the Fire Marshal, if otherwise qualified, may he promoted to Battalion Chief and continue to hold the Fire Marshal classification, FXAMPT,FS OF ESSENTIAL FUNCTIONS & PHYSIC AI ABILITIES (Illustrative Only) These functions are considered essential for successful performance in this job classification and are derived from the performance objectives stated in Medical Protocol for Fire Fighters, Municipal Fire and Police Retirement System of Iowa and NFPA 1001, Standard on Fire Fighter Professional Qualifications: A Battalion Chief candidate shall maintain a sufficient physical and mental fitness level to perform the following functions with safety and competency: 1. Safely drive fire fighting/other emergency vehicles. 2. Visually assess the emergency or fire scene and/or condition of patient(s) and request additional assistance when necessary. equipment and tools. 4. Perform rescue, clean up and salvage activities. 5. Verbally communicate with others in person, by telephone or via two-way radio. 6. Understand, follow, and give orders. 7. Provide emergency medical services at least at the First Responder level or as required by department. 8. Properly maintain and utilize required personal and/or chemical protective equipment including SCBA and encapsulated suit. 9. Utilize Incident Command System. 3. Properly use and monitor fire fighting 10. Assist in on -site control including traffic control, providing assistance to bystanders, and calming distraught persons. 11. Prepare accurate reports. 12. Function as a supervisor, member of the team or as an individual. 13. Free/lift/move patient(s) in a safe manner and prepare patient(s) for transport. Using universal precautions, correctly perform emergency medical services, and properly utilize medical equipment and supplies. Transport patient(s) and belongings to a medical facility, monitor patient(s), and provide needed care in route, and report patient(s) condition and treatment provided to medical staff. Remain available to assist medical staff when requested 14. Maintain Haz-Mat certification at least at operations level. Be prepared and respond to releases and potential releases of hazardous materials for the purpose of controlling the release including assessing the emergency scene and identifying the area and extent of exposure and implementing an emergency response plan. Use field survey instruments and equipment, performing classification, identification, and verification of hazardous materials including visually identifying hazardous materials by color -coding system. Use chemical reference materials including books, charts or computers. Perform, assist or oversee hazardous materials control operations and assist with mitigation of Haz-Mat incident including implementing appropriate decontamination procedures. 15. Inspect residential and commercial buildings for fire hazards and report violations for follow up. 16. Operate computer both at the Fire Station(s) and in the trucks. 17. Attend and participate in ongoing training drills and utilize training materials to learn, know and be able to demonstrate proficiency in: a. drills and evolutions. b. safe use of all equipment, tools and supplies. c. role of the fire fighter at fires, response to emergency medical calls and hazardous exposure situations. d. knowledge of components of fire and its behavior. e. fire department rules and regulations. f. locations of streets, direct routes, water mains and hydrants in response area. 18. Report and prepare for duty on time presenting a neat and clean appearance and dressed in uniform. Remain on duty for twenty-four (24) hour periods, interacting with coworkers in confined area. 19. Inspect, service, inventory, maintain and perform scheduled operational tests on all equipment and tools. 20. Communicate clearly and professionally with coworkers, supervisors and members of the public. 21. Prepare trucks and equipment for next emergency response. 22. Mental and emotional demands include the ability to: a. Perform tasks with intense concentration for extended periods of time. b. Remain calm. c. Present self in non -threatening and courteous manner to the public in emergency situations. d. Work as a member of the team while functioning as an individual. e. Understand, follow, and give orders. 23. Investigate complaints of fire hazards, dangers, violation/findings. 24. Provide education programs to the public and conduct fire station tours. 25. Know the cause of fire and its behavior. 26. Attend work regularly at the designated place and time. 27. Work independently and with others with minimum supervision. 28. Perform all work duties and activities in accordance with City policies, procedures and City, Fire Rescue, NFPA and OSHA safety rules and regulations. 29. Perform all other related duties as assigned. RFQITIRED KNOWLEDGE & ABILITWS, ACCEPTABLE FXPFR!FNCF & TRATNINQ 1. Minimum ten (10) years experience with Waterloo Fire Rescue with minimum five (5) years at rank of lieutenant or higher. 2. Graduation from an accredited four-year college or university with a Bachelor's Degree with major course work in fire management, public or business administration or other related field, supplemented by completion of approve training in fire department administration, operations, inspection and prevention with extensive experience in fire department emergency operations with a considerable management role DE Any equivalent combination of experience, education and training that provides the required knowledge, skills and abilities necessary to perform the work. 3. EMS State Certification at least at First Responder level or as required by department. 4. Maintain HazMat Certification at least at operations level. 5. Basic computer skills. 6. Possess and maintain a Class D Iowa Driver's License and good driving record based on City of Waterloo driver performance criteria. Disciplinary action or continuing employment status may be reviewed for the following: four or more moving violations within the previous three years, three or more moving violations within the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three-year period while driving on City business; a combination of three or more at -fault or not -at -fault accidents within a three-year period. An applicant's driving record will be reviewed at least annually. 7. Thorough knowledge of modern principles and techniques of fire prevention, including inspection methods, fire hazards and methods of eliminating hazardous conditions. 8. Thorough knowledge of the State and City laws and ordinances regarding fire prevention. 9. Thorough knowledge of the principles and materials of building construction maintenance. 10. Thorough knowledge of modern fire fighting, EMS, rescue and hazardous materials principles, practices and methods. 11. Thorough knowledge of mechanics as it relates to fire equipment, fire apparatus, methods of manufacturing and specifications and the uses and limitations of various types of related apparatus and equipment and its operations and maintenance requirements with the ability to supervise the effective use of such equipment and apparatus. 12. Thorough knowledge of State and Federal regulations relating to OSHA, FLSA, hazardous materials, underground storage tanks, SARA and relevant NFPA standards and regulations. 13. Thorough knowledge of the principles and practices involved in instructing and training fire fighters together with the ability to apply them to specific training problems. 14. Thorough knowledge of rules and regulations of the Fire Rescue Department. 15. Knowledge of the locations of City streets, principal buildings and fire hydrants. 16. Ability to react quickly and calmly in emergencies and to direct the work of fire fighting personnel in emergency situations. 17. Ability to communicate clearly and concisely, orally and in writing. 18. Ability to supervise fire personnel, maintain discipline, accept lines of authority and promote effective working relationships with supervisors, coworkers, public officials and the public. 19. Ability to maintain records and prepare reports. 20. Ability to make presentations before civic and community groups and school children. 21. Ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. 22. Must comply with the City of Waterloo Residency Policy for Critical Employees. 23. Must pass Civil Service examination procedures that will include an oral examination. WORK SCHF,DIJL.F, May be assigned to work twenty-four (24) hour shift schedule or forty (40) hour Monday -Friday schedule depending on job duties and staffing needs. May be required to report when off duty for operations where additional staff is needed to effectively control a fire or rescue operation or to fill in for an unscheduled absence. Must be available for department and City meetings that require the attendance of the Battalion Chief. BATTALION CHIEF DESCRIPTION 11 October 2011