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HomeMy WebLinkAbout06/09/2011CIVIL SERVICE COMMISSION MEETING AGENDA 7:30 a.m. Thursday, June 9, 2011 Carnegie Conference Room 620 Mulberry Street Waterloo, IA 50703 Roll Ca11 Tim Luce John Blitsch Bonetta Culp Abraham Funchess (ex officio) Approval of Agenda for June 9, 2011 Approval of Minutes for May 5, 2011 Unfinished Business A. Certification of Civil Service List for Sewer Maintenance Worker — Waste Management Services — Open Exam B. Certification of Civil Service List for Storm Water Specialist — Engineering Dept - Open Exam C. Certification of Civil Service List for Waste Water Operator — Waste Management Services — Open Exam D. Certification of Civil Service List for Street Foreman — Street Dept — Promotional Exam E. Certification of Civil Service List for Garage Foreman — Central Garage — Promotional Exam F. Update 1. Police Sergeant — Promotional Exam II. New Business A. Approval of Job Description & Testing Criteria for Plant Maintenance Mechanic — Waste Management Services — Open Exam III. Other Business None Adjournment Suzy Schares City Clerk CIVIL SERVICE COMMISSION MINUTES 7:30 a.m. May 5, 2011 Carnegie Conference Room Members Present: Tim Luce, Bonetta Culp Member Excused: John Blitsch Member Absent: Abraham Funchess (ex officio) Others Present: Mark Rice, Eric Thorson, Cheryl Huddleston Moved by Luce, seconded by Culp to approve the May 5, 2011 Agenda as mailed. Motion carried. Moved by Culp, seconded by Luce to approve the April 7, 2011 Minutes as mailed. Motion carried. TTNFINISHED RTTSTNESS TJpdateR Sewer Maintenance Worker — Waste Management Services — Open Exam Approved by Civil Service 11/19/10 and by Human Resources 12/13/10. Advertised in the Courier, posted on the City website and Cable, notices sent to the agencies, organizations and individuals on the Affirmative Acton list and posted in all City departments. Vacancy due to a resignation but will have 2-3 additional vacancies to satisfy EPA/DNR regulations. Received 24 resumes, but only 6 met qualifications and were invited to interview by a panel of Keith Kearns and Gary Luck from Waste Management Services and Mary Peterson from Human Resources. One candidate did not show for his interview and 1 did not pass. We readvertised and have received 15 resumes to date. Police Sergeant - Public Safety/Police — Promotional Exam Approved by Human Resources 4/4/11 and by Civil Service 4/7/11. There is 1 current vacancy and the list will also be used for out -of -rank assignments. The job notice was posted in the Waterloo Police Department and we received 11 resumes. A written test is scheduled for 6/23/11. A panel of current Waterloo Police Department management staff and officers will interview the candidates. Storm Water Specialist - Engineering - Open Exam Approved by Human Resources 4/4/11 and Civil Service 4/7/11. This is a newly created position needed due to EPA storm water regulations. Advertised in the Courier, posted on the City website and Cable, notices sent to the agencies, organizations and individuals on the Affirmative Acton list and posted in all City departments. We received 13 resumes and are still reviewing them. NEW RTTSTNESS The job description and testing criteria for Waste Water Operator — Waste Management Services was presented for approval. The Human Resources Committee approved the position on 4/25/11. There are 2 vacancies due to a transfer and a termination. We thought we would be able to hire off a current list, but the remaining candidates did not work out. We went ahead and advertised since there were not any changes in the job description and testing criteria so we are requesting approval of the job notice and description as a procedural process. Ten resumes have been received to date. Moved by Luce, seconded by Culp to approve the job description and testing criteria for Waste Water Operator — Waste Management Services. Motion carried. The job description and testing criteria for Street Foreman — Public Works/Street Department was presented for approval. The Human Resources Committee approved the position on 4/4/11. There is a vacancy due to a promotion and the position will be posted as a promotion in all City departments. The job description has been rewritten to give the foremen more supervisory responsibility. Moved by Luce, seconded by Culp to approve the job description and testing criteria for Street Foreman — Public Works/Street Department. Motion carried. OTHER BUSINESS None With no further business, moved by Culp, seconded by Luce to adjourn. Motion carried. Cheryl Huddleston, Human Resources Manager Clerk for the Civil Service Commission CIVIL SERVICE NOTICE CITY OF WATERLOO, IOWA OPEN EXAMINATION PLANT MAINTENANCE MECHANIC WASTE MANAGEMENT SERVICES ESSENTIAL. FIJNCTIONS, KNOWLEDGE, FXPERIENCF. & TRAINING SUMMARY Skilled technical position under the general direction of the Maintenance Foreman and Collection Systems/Maintenance Supervisor, responsible for installing, repairing and general maintenance of plant equipment, machinery and facilities at the Pollution Control Plant and City lift stations. The essential functions are performed according to Standard Operating Procedures. The procedures have heen developed for the local jurisdiction based on gnnerally accepted standards for waste water treatment facilities Essential functions include hut are not limited to the following;, maintains and repairs a variety of equipment, machinery and control systems; installs and/or performs major mechanical repair of pumps, engines, motors and other auxiliary equipment; performs electrical, plumbing and welding to repair equipment; performs daily field checks of all systems operating equipment for proper operation and needed maintenance; performs routine preventive maintenance and repair of a variety of equipment and machinery; performs general building and grounds custodial tasks including painting, mowing, shoveling snow and repairing windows; lifts, carries, pushes and pulls items weighing up to one hundred (100) pounds with assistance as needed; drives light and heavy-duty equipment and vehicles as assigned; works outside in all weather conditions; works near and around mechanical, hydraulic and electrical hazards; noise level is loud; atmosphere may contain dust, infectious waste, toxic and explosive gases or unfavorable natural ventilation; visibility might be poor and mobility limited; walking surface may be wet or slippery; may stoop, kneel, reach, turn, crawl, climb or crouch for an extended period of time in cramped or difficult to reach areas; enters and works in confined spaces with entry space being as small as twenty-two (22) inches using permanent or portable vertical ladders at a depth of up to forty (40) feet; climbs and works at heights up to fifty (50) feet; works at different or repetitive workload pace, independently and with others with minimum supervision; performs all other related duties as assigned. Acceptable experience and training• high school graduate/GED; must obtain a Grade I Waste Water Operator Certification from the State of Iowa within twenty-four (24) months of employment; minimum two (2) years experience as machine maintenance mechanic including plumbing, mechanical and electrical experience; must obtain within four (4) month probation period and maintain Iowa Class A or B Commercial Driver's License; good driving record based on City of Waterloo driver performance criteria; will be trained in the Permit Required Confined Space Program as required by department head; willing to be CPR and First Aid Certified if required by department head; must comply with City of Waterloo residency policy for critical employees (live within ten -mile radius of Waterloo City Hall) within four (4) month probation; must maintain a local telephone number in order to be contacted during emergencies; must pass post job offer physical examination and drug test Required knowledge and abilities include hut are not limited to the following` considerable knowledge of standard practices, methods, tools and materials of the mechanical trade; considerable knowledge of welding, metal work, machine work and related occupational hazards connected with general maintenance operations; considerable knowledge and skill in use and care of bench and hand tools, machines and equipment of the mechanical trade; knowledge of occupational hazards and the safety precautions necessary in the operation and maintenance of a pollution control facility; ability to assess and repair complex maintenance problems using tools, materials and procedures involved in machine, pump, motor and other equipment installation and repair and make decisions based on standard operating procedures; ability to understand and carry out difficult oral and written instructions; ability to communicate orally and in writing when required to present facts and recommendations clearly and concisely; ability to limit exposures to infectious waste, toxic and explosive gases or unfavorable natural ventilation; ability to complete daily work sheets, keep thorough maintenance records, prepare written reports, complete forms and perform required record keeping; ability to complete assigned work projects without direct supervision; ability to communicate with coworkers and supervisors by radio, give and receive instructions, and read, analyze and record complex technical data and computations; ability to communicate effectively and maintain working relationships with coworkers and supervisors; ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds; subject to Department of Transportation drug and alcohol testing requirements. The City of Waterloo reserves the right to conduct a background investigation including employment and criminal history checks on any applicant being considered for this position. ORAL EXAMINATION All qualified applicants who apply by the deadline date will be required to appear before an interview panel consisting of a minimum of three people who have expertise in the areas being tested. An individual must receive a minimum average score of sixty (60) points out of one hundred (100) to achieve a passing score on the interview. The top applicants, as ranked by their scores on the interview, will be the individuals placed on the certified lists. Applicants who qualify as outlined and are full time regular employees of the City of Waterloo shall have one additional point per full year of employment up to a maximum of five (5) points added to their final score. Honorably discharged men and women from the military or naval forces of the United States who qualify per provisions of Chapter 35 of the Code of Iowa and who are citizens and residents of the State of Iowa shall have five (5) additional points added to their final score upon submission of their DD214 or ten (10) points added if they were awarded a Purple Heart or have a service connected disability. Employment is contingent on possession of a good driving record based on City of Waterloo driver performance criteria and passing a post job offer physical and drug test. HOW TO APPI,Y All qualified applicants must submit a cover letter and resume to the City of Waterloo Human Resources Department, 620 Mulberry Street, Waterloo, Iowa 50703 by a time and date to he determined or email Pmployment@waterino-ia nrg Faxed resumes will not be accepted due to poor print quality. All applicants will receive additional information on the position at the time they submit a resume. ORAL EXAMINATION DATE, All qualified candidates who apply by the deadline date will be notified of the time, place and date of the oral examination. A.A./E.E.O. Minority, female & disabled individuals are encouraged to apply. PLANT MAINTENANCE MECHANIC-WMS NOTICE 11 June 2011 PLANT MAINTENANCE MECHANIC DEPARTMENT SALARY FLSA CIVIL SERVICE BARGAINING UNIT WASTE MANAGEMENT SERVICES $22.88 after 4-month probation (3% increase 7/1/11) NON-EXEMPT INCLUDED MUNICIPAL EMPLOYEES LOCAL #353 GENERAL. STATEMENT OF DUTIES Skilled technical position responsible for installing, repairing and general maintenance of plant equipment, machinery and facilities at the Pollution Control Plant and City lift stations. The work is performed under the general direction of the Maintenance Foreman and Collection Systems/Maintenance Supervisor, but considerable leeway is granted for the exercise of independent judgment. No supervisory responsibilities. EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) These functions are considered essential for successful performance in this job classification: The essential functions are performed according to the Standard Operating Procedures. The procedures have been developed for the local jurisdiction based on generally accepted standards for wastewater treatment facilities 1. Maintains and repairs a variety of equipment, machinery and control systems. 2. Installs and/or performs major mechanical repair of pumps, engines, motors and other auxiliary equipment. 3. Performs electrical, plumbing and welding to repair equipment. 4. Performs daily field checks of all systems operating equipment for proper operation and needed maintenance. 5. Performs routine preventive maintenance and repair of a variety of equipment and machinery. 6. Performs general building and custodial tasks including painting, shoveling snow and repairing windows. grounds mowing, 7. Lifts, carries, pushes and pulls items weighing up to one hundred (100) pounds with assistance as needed. 8. Drives light and heavy-duty equipment and vehicles as assigned. 9. Works outside in all weather conditions; works near and around mechanical, hydraulic and electrical hazards; noise level is loud; atmosphere may contain dust, infectious waste, toxic and explosive gases or unfavorable natural ventilation; visibility might be poor and mobility limited; walking surface may be wet or slippery. 10. May stoop, kneel, reach, turn, crawl, climb or crouch for an extended period of time in cramped or difficult to reach areas. 11. Enters and works in confined spaces with entry space being as small as twenty-two (22) inches using permanent or portable vertical ladders at a depth of up to forty (40) feet; climbs and works at heights up to fifty (50) feet. 12. Works at different or repetitive workload pace, independently and with others with minimum supervision. 13. Attends work regularly at the designated place and time. 14. Performs all work duties and activities in accordance with City policies, procedures and OSHA, City and Waste Management Services safety rules and regulations. 15. Performs all other related duties as assigned. REQUIRED KNOWLEDGE & ABILITIES 1. Considerable knowledge of standard practices, methods, tools and materials of the mechanical trade. Considerable knowledge of welding, metal work, machine work and related occupational hazards connected with general maintenance operations. 3. Considerable knowledge and skill in use and care of bench and hand tools, machines and equipment of the mechanical trade. 4. Knowledge of occupational hazards and the safety precautions necessary in the operation and maintenance of a pollution control facility. 5. Ability to assess and repair complex maintenance problems using tools, materials and procedures involved in machine, pump, motor and other equipment installation and repair and make decisions based on standard operating procedures. 6. Ability to understand and carry out difficult oral and written instructions. 7. Ability to communicate orally and in writing when required to present facts and recommendations clearly and concisely. 8. Ability to limit exposures to infectious waste, toxic and explosive gases or unfavorable natural ventilation. 9. Ability to complete daily work sheets, keep thorough maintenance records, prepare written reports, complete forms and perform required record keeping. 10. Ability to complete assigned work projects without direct supervision. 11. Ability to communicate with coworkers and supervisors by radio, give and receive instructions, and read, analyze and record complex technical data and computations. 12. Ability to communicate effectively and maintain working relationships with coworkers and supervisors. 13. Ability to work with people from a broad variety of social, economic, racial, ethnic and educational backgrounds. ACCFPTARLF EXPFRWFNCE & TRAINING' 1. High school graduate/GED 2. Must obtain a Grade I Waste Water Operator Certification from the State of Iowa within twenty-four (24) months of employment; Failure to obtain this certification within the stated time will result in termination of employment. Must maintain this certification after employment. Failure to maintain the appropriate certification will result in disciplinary action up to and including layoff or termination. 3. Minimum two years experience as machine maintenance mechanic including plumbing, mechanical and electrical experience. 4. Must obtain within four month probationary period and maintain Iowa Class A or B Commercial Driver's License. Good driving record based on City of Waterloo driver criteria. A candidate with any of the following will not be considered for employment: loss of license for any reason during the period of candidacy for employment, if the candidate remains without a valid, current license for the position when the City issues an offer of employment; loss of license, plea of guilty, plea of no contest or its equivalent or conviction for OWI, reckless driving or other major moving violation within the previous five years; four or more citations for moving violations within the previous three-year period, excluding speeding violations of 10 mph or less over the posted speed limit; three or more citations for moving violations within the previous one- year period. After appointment to the position, disciplinary action or continuing employment status may be reviewed for the following: four or more moving violations within the previous three years, three or more moving violations within the previous one year or loss of license or conviction for OWI, reckless driving or other major moving violation within the previous five years; two or more at -fault accidents within a three-year period while driving on City business; a combination of three or more at - fault or not -at -fault accidents within a three- year period. 5. An applicant's driving record will be reviewed prior to an offer of employment and at least annually after hire. 6. Must be trained regarding Permit Required Confined Space Program as required by department head 7. Willing to be CPR and First Aid Certified if required by department head. ESSENTIAL PHYSICAL, ARILITIES The following physical abilities are required with or without accommodation. 1. Sufficient strength to perform assigned tasks including but not limited to lifting and carrying up to one hundred (100) pounds with assistance as needed or to move barrels weighing up to five hundred (500) pounds with proper equipment. 2. Sufficient physical and mental stamina to work double shifts during flood or other weather emergencies. 3. Sufficient speech and hearing that permits the employee to communicate effectively with coworkers and supervisors over the telephone and radio. 4. Sufficient personal mobility that permits the employee to operate vehicles in all types of weather, move from one Waste Management Services facility to another and work in cramped spaces or difficult to reach areas. 5. Sufficient manual dexterity and coordination for safe operation of manual and powered equipment; ability to grasp/grip tools, switches and valves. 6. Sufficient depth perception, peripheral vision and color vision to work around machinery, operate equipment and identify indicator lights on control panels. 7. Sufficient hearing to diagnose problems, to communicate with and for safety purposes. machinery coworkers MISCEI,LANEOIJS 1. Required to wear personal protective equipment, such as safety shoes, safety glasses, hardhat and hearing protection. 2. Required to wear standard uniform as supplied by City. 3. Must comply with the City of Waterloo Residency Policy for Critical Employees (must live within 10-mile radius of Waterloo City Hall) within four months of employment. Must maintain a local telephone number in order to be contacted during emergencies. 4. Required to submit to Department of Transportation requirements for CDL driver's including pre -employment, post -accident, reasonable suspicion, random and return-to- duty/follow-up alcohol and drug testing. 5. The City of Waterloo requires a physical examination by a physician of the City's choice, including a drug test, to determine if an applicant is capable of performing the essential functions of this job classification. Failure to pass these tests will result in withdrawal of employment offer. 6. The City of Waterloo reserve the right to conduct a background investigation including employment and criminal history checks on any applicant being considered for this position 7. Required to submit to Civil Service examination procedures including oral interview testing. May also be required to prove mechanical aptitude. WORK SCHEDIJI,F, Will generally be assigned to work 7:00 a.m. - 3:00 p.m. Monday -Friday but may be called any hours or days for maintenance related breakdowns, plant emergency or severe weather conditions. Intermittent overtime based on staffing needs PLANT MAINTENANCE MECHANIC-WMS DESCRIPTION 11 June 2011