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Home My WebLink AboutCouncil Packet - 1/24/2011BUILDING & GROUNDS COMMITTEE January 24, 2011 4:50 p.m. Council Chambers Members present: Getty, Welper. Absent: Greenwood. Moved by Welper, seconded by Getty that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Getty, seconded by Welper that Authorization to award contract to Evan's Inspection Service Inc. of Monticello, Iowa in the amount of $2,984.00 for Asbestos Survey of six (6) structures: 915-917 Lafayette Street; 919 Lafayette Street; 927 Lafayette Street; 1013 Lafayette Street; 1021 Lafayette Street and 706 W. 1st Street —Submitted by Louis Starks, Contracts and Grants Coordinator, be approved. Ayes: Two. Motion carried. With no further business before the Council, it was moved by Welper, seconded by Getty that the meeting be adjourned at 4:52 p.m. Ayes: Two. Motion carried. Suzy Schares City Clerk BUILDING & GROUNDS COMMITTEE January 24, 2011 4:50 p.m. Council Chambers Roll Call: Members: Chairperson Harold Getty Ron Welper Bob Greenwood Approval of Agenda, as proposed. NEW BUSINESS 1. Authorization to award contract to Evan's Inspection Service Inc. of Monticello, Iowa in the amount of $2,984.00 for Asbestos Survey of six (6) structures: 915-917 Lafayette Street; 919 Lafayette Street; 927 Lafayette Street; 1013 Lafayette Street; 1021 Lafayette Street and 706 W. 1st Street — Louis Starks, Contracts and Grants Coordinator. ADJOURNMENT Suzy Schares City Clerk Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WELPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 CITY OF WATERLOO COMMITTEE COMMUNICATION BUILDING AND GROUNDS & FINANCE COMMITTEES Meeting Date: January 24, 2011 Prepared: January 13, 2011 Dept. Head Signature: Rudy /D Jon6s SUBJECT: 139-AS-12-13-10-EDI Submitted by: Louis Starks, Contracts and Grants Coordinator Recommended City Council Action: Authorize Award and Execution of Contract for Asbestos Survey for six (6) structures: 915-17 Lafayette Street, 919 Lafayette Street, 927 Lafayette Street, 1013 Lafayette Street, 1021 Lafayette Street and 706 W. lsr Street to Evan's Inspection Service Inc., lowest responsible bidder, in the amount of $2,984.00 on January 24, 2011. Summary Statement: Staff received two bids with appropriate bids bonds from two contractors as follows: Evans Inspection Services, Inc.: $2,984.00, and Advanced Environmental: $4,500.00 Staff is recommending Award to Evans Inspection Services, Inc. Expenditure Required: $2,984.00 Source of Funds: HUD-EDI funding for the five Brownfield sites on Lafayette and G.O. funding for 706 W. 1st, which is not in the Brownfield. Policy Issue: Slum and Blight, Public Safety, Housing, New Construction Alternative: None. Abatement beforedemolition required by State and Federal law. J:\LOUIS-S\Asbestos\139-AS-12-13-10-EDI\Council Communication template award and execution.doc CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Acton Employer SOUAI SOUSING OPPORTUNITY AGREEMENT FOR ASBESTOS SURVEY AND REPORT FOR CDBG GROUP NO. 139-AS-12-13-10-EDI THIS AGREEMENT made this 24m day of January, 2011, by and between EVAN'S INSPECTION SERVICES, INC., a corporation organized and existing under the laws of the State of Iowa, hereinafter called the "CON TRACTOR", and the CITY OF WATERLOO, IOWA, acting through its COMMUNITY DEVELOPMENT BOARD, hereinafter called the "CITY". WITNESSETH, that the Contractor and the City for the consideration stated herein mutually agree as follows: ARTICLE 1. STATEMENT OF WORK. The Contractor shall furnish all supervision, technical personnel, labor, materials, machinery, services, and perform and complete within 30 calendar days after receipt of Notice to Proceed, all work required for the inspection and detection of Asbestos in an efficient and workmanlike manner, as required by the Iowa Department of Labor and the U.S. Environmental Protection Agency regulations. ARTICLE 2. THE CONTRACT PRICE. The City will pay the Contractor for the performance of the Contract in current funds, subject to additions and deductions as provided in the Section "Changes in the Work" under General Conditions, Part I, and subject to all other conditions set forth in the Contract Documents, the sum of TWO THOUSAND, NINE HUNDRED EIGHTY-FOUR AND NO/100 DOLLARS ($2,984.00), and in accordance with the contractor's bid. ARTICLE 3. CONTRACT. The executed Contract Documents shall consist of the following: a. This Agreement b. Addenda c. Invitation to Bid d. Instructions to Bidders e. Signed copy of Bids. THIS AGREEMENT, together with the other documents enumerated in this Article 3, which said other documents are as fully a part of the Contract as if hereto attached or herein repeated, forms the Contract between the parties hereto. In the event that any provision in any component part of this Contract conflicts with any provisions of any other component part, the provision of the component part first enumerated in this Article 3 shall govern, except as otherwise specifically stated. ARTICLE 4. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in three (3) original copies on the day and year first above written. CONTRACTOR EVAN'S INSPECTION SERVICES, INC. 15253 Hollywood Road Monticello, Iowa 62310 BY: Evan Intelkofer ATTEST: CITY OF WATERLOO, IOWA ATTEST: Ernest G. Clark, Mayor Suzy Schares, City Clerk Attachment: Contractor's Bid Evan's Inspection Services Inc. 15253 Hollywood Rd Monticello, IA 52310 Phone 319-481-9059 Fax 319-465-4804 Eppie911@yahoo.com January 7, 2011 Attn: Louis Starks City of Waterloo Community Development 715 Mulberry Street Waterloo, Iowa 50703 RE: Asbestos Inspections Mr. Starks, Enclosed is a bid for the project 139-A5-12-13-10- EDI. Evan's Inspection Service Inc. will inspect the six structures in the amount not to exceed $2984.00 (two thousand nine hundred eighty four dollars and no cents). A cashier's check for the bid bond is also included. 915-917 Lafayette St 919 Lafayette St 927 Lafayette St 1013 Lafayette St 1021 Lafayette St 706 West First St Total 80 samples $816.00 40 samples $408.00 35 samples $424.00 42 samples $524.00 30 samples $427.00 24 samples $385.00 251 samples $2984.00 Evan's Inspection Services Inc. Evan Intlekofer President