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Home My WebLink AboutApproved Documents - 3/6/2017TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1150-1346 FY _2017_ BUDGETED 116RTIDCTKffi rso� EXPENDED YTD THIS REQUEST 746, LEFT AFTER THIS REQUEST 7`- ,% DATE 2,22,, 3 /-,2e47 Original - Clerk/Finance Co. - Department NAME(S) AND POSITION(S): (6) six Waterloo Police Officers DATE: February 27th, 2017 NAME OF CLASS / MEETING: Governor's Traffic Safety Bureau GTSB Conference DESTINATION: Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 19th, 2017 Return Date: April20th, 2017 DATE(S) OF MEETING: April 19-20 2017 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send (6) six Waterloo Police Officers to the Governor's Traffic Safety Bureau Training Conference in Altoona, Iowa. This conference, which is put on by the State of Iowa's Governors Traffic Safety Bureau, brings officers from across the state together to develop plans on how to combat traffic related problems that includes traffic and alcohol enforcement. The registration fee and meals are paid out of the GTSB Grant. The Hotel and Lunch are paid directly by the state of Iowa Governor's Traffic Safety Bureau. A city vehicle will be needed for travel to this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $00.00 LODGING Rental car $366.00 MEALS PARKING $300.00 REGISTRATION AIRFARE $80.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 746.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 124.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Steve Isenhower LINE ITEM USED FY . C! 7BUD&ETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance ,/3 (0 SUCIo `` / "7U/ G� 2 -/ 1 Cop - De•artment NAME OF CLASS / MEETING: Operation of Wastewater Treatment Plants Volume II DEPARTURE DATE: DATE: 2/27/17 DESTINATION: At Home Study DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: DATE(S) OF MEETING: 2/22/17 PURPOSE OF TRAVELITRAINING: Education CEU's WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 118.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 118.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES NO x YES NO TOTAL: $ 118.00 520-14-5200-1346 GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO 1MT HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date 3 /1-7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,042.00 plus est. shipping costs of $ 475.00 to pay for or purchase (1 pump next day freight; 2nd pump - four day ground) This purchase or expenditure is being made because: Emergency repair - replacement of 2 grinder pumps for the Waterloo Public Library Vendor selected for this purchase: McDonald Supply ❑X Bids or written quotes were taken on this purchase, as follows: McDonald Supply - $2,517.00 EP Electric Pump - $ 2,124.00 (not incuding freight) Due to extreme emergency went with McDonald Supply due to freight time n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 416-22-3100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 520O0 - $ a.yga Respectfully submitted, (Si ature ept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - UNI Cue - RTU.xIs (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,958.32 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replacement of 3 broken insulated windows units; replacement of 2 failed/foggy pane windows units including labor for installation at Parking Ramp Skywalk Vendor selected for this purchase: Laidig Glass Inc. n Bids or written quotes were taken on this purchase, as follows: Laidig Glass - $ 3,485.00 + $ 2473.32 for a total of $ 5,958.32 Allen Glass - $ $3,695.00 + $ 2,662.00 for a total of $ 6,357.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation EBonds n Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 415-22-7960-2180 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ d93,D36, Respectfully submitted, /�/ .(' > �-- 3/, �"7-Yl/Vlr..��Ce.. 4Lu iu'- , 3 i--(7 (Sgnatt/-e Dept. Head or Designee) Date (Signature Finance Dept. Review) Date $ 1f50, 000 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 11,093.36 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replacement of North Rooftop Unit @ UNI-CUE Building Vendor selected for this purchase: Bergen Plumbing, Heating & Cooling Inc. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were riot taken on this purchase because: This was an emergency replacement Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 415-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ /0? SDOI) $ Respectfully submitted, 7 i-2 zw,G/Ct_ L(J emcee., -/ -17 (Si ature Der Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - UNI Cue - RTU.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,093.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replacement of two (2) projectors at Five Sullivan Brothers Convention Center Vendor selected for this purchase: Maximum Sight & Sound I I ^ Bids or written quotes were taken on this purchase, as follows: DB Acoustic - $ 5,370.00 Maximum Sight & Sound - $ 4,093.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 416-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ bUU, UV 0 and the current available balance is $ 3( Respectfully submitted, °A/7 72, ');AktiG(- /11tv/ (Sig ture Dept Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee 3 Approval Date /� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,340.00 plus est. shipping costs of $ to pay for or purchase Golf course supplies from Standard Golf. This purchase or expenditure is being made because: to replace old flags, flagsticks, broken ball washers, worn out cups and other miscellaneous golf course equipment. Vendor selected for this purchase: Standard Golf, Cedar Falls IA Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Standard Golf gives the City 25% off retail which is lower than any prices around. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-41201567 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 4,592.00 and the current available balance is Respectful) ubmitted, $ 4,426.00 ✓ 27z /.1 0>A 3 —17 (Signature Dept. He ee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Standard Ge Preauth.xls (Mar 2010) City Clerk Use Only Finance Committee ��/I Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,750.60 plus est. shipping costs of $ to pay for or purchase One set of 5-High Bleachers. This purchase or expenditure is being made because: To meet needs for spectator seating at events in the downtown area. Vendor selected for this purchase: Kay Park Recreation ❑X Bids or written quotes were taken on this purchase, as follows: Kay Park Recreation, Janesville IA $2,750.60 Online Sports, Escondido CA $4,581.04 Belson Outdoors, North Aurora, IL $3,209.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax I I Federal/other grants Sewer u Other (specify) This expenditure is to be coded to the following budget line -item: 414-37-4110-2168 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Rpcnar ully submitted, (Signature Dep ead or Designee) $ 30,000.00 $ 12,211.37 7 %2 ,?Jui# --- Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Downtown Bleachers.xls (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) City Clerk Use Only Finance Committee Approval Date Police Hostage Phone Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1160 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3370 School Share Liaison 3373 Fed Pass thru for Iowa Funded with property tax 394 EXPENDITURES: 010 11 1150 (Each Fund: 010- 11 1150 12,500.00 TOTALS $ 12,500.00 1111 Salaries - Regular 1112 Salaries - Part Time 1131 Health 1122 IPERS 1121 FICA 1123 Disability 1579 Wearing Apparel 2128 Guns & Body Armor 1377 Radio/Equipment 1512 Forfeiture eAre3 (Signature Dept. Hea 12,500.00 OTALS $ 12,500.00 To be assigned by the Finance Dept. Project No. 11 PRO Subproject No. PHONE column should only include amounts by fund) Fund: _010- 11 1160 afire ct7114 C, 12,500.00 $ 12,500.00 $ 12, 500.00 $ 12,500.00 /4!/.7 Bond Fund Total 12,500.00 12, 500.00 $ 25,000.00 12,500.00 12, 500.00 $ 25,000.00 / } iJ2fv i (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet14\Hostage phone pg2 (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Hostage Phone City Contract No. Project Manager Project Budget Total Director Trelka $ 25,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes Name x No Gaming Grant /Forfeiture Funds To be assigned by the Finance Dept. Project No. 11 PRO Subproject No. PHONE % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will use these funds to purchase a Hostage Rescue Phone. 50.00% Done None ❑ ❑X Yes No ❑ ❑X ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ 0 Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet14\Hostage Phone (Mar 2010)