HomeMy WebLinkAboutApproved Documents - 02/27/2017TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 5oiO Al 5 A00 J3,14,
FY .`)u / BUDGETED SSOO
EXPENDED YTD `SOdd
THIS REQUEST Soo `=
LEFT AFTER THIS
REQUEST
DATE 2 _;,? /7
Original - Clerk/Finance Co 1 - De rtment
NAME(S) AND POSITION(S):
Candidate Ass�si
00a.,tc77c41 .54srons U/1/144r; /6126
DATE:
February 21, 2017
NAME OF CLASS / MEETING:
."Ir602()1 6.3
DESTINATION:
DEPARTURE POINT Saratoga Springs, UT to
Waterloo, IA
IF NOT WATERLOO:
DEPARTURE DATE:
5 n /Y7,Lj zfa )/11-(s
J-4 77
RETURN DATE:
/le -/7
DATE(S) OF MEETING:
PURPOSE OF TRAVEL/TRAINING:
Candidate to be interviewed for the position of Assistant Director Collection Systems/Maintenance —
u�uu.k,o 1.4ice ; a ?AM (A-P A-ie. F4rrzc ,Z /q/4,c-,4c G c' Aft L
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
YES NO
COST $
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
AIRFARE DEPARTING FROM: Utah
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
REGISTRATION p C U ' AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 500.00
BUDGET LINE ITEM: 520-14-5200-1346
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 500.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
6—Z( 2-0('1
DATE
I APPROVE THIS TRAVEL REQUEST
DATE
`)-0i6-1
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED fl[O r{ro ,ltJ,a 4.2 do
FY 201' BUDGETED 3;oo y j hdb /
EXPENDED YTD Oa' /3s'
THIS REQUEST (o s" o7r7SL fo?SL
LEFT AFTER THIS y v r
REQUEST 9;/ J, ,5 A/o
DATE 274," -V
Original - Clerk/Finance Copy - Department
NAME(S) AND POSITION(S):
Paul Huting, Todd Derifield, Travis Nichols, James Bolger,
Mark Gallagher
DATE:
2/21/2017
NAME OF CLASS / MEETING:
Iowa Park and Recreation Spring Conference
DEPARTURE DATE:
March 28, 2017
`PURPOSE OF TRAVEL/TRAINING:
City of Waterloo is hosting the Iowa Park and Recreation Association 2017 Spring Conference at the Five Sullivan
Brothers Convention Center. .Participants will attend sessions on playgrounds, park activities, safety, park maintenance,
trees.
Register by 3/13/2017 for the early bird rate.
RETURN DATE:
March 30, 2017
DESTINATION: Waterloo /A
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
March 27 — 30, 2017
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
010-37-4100 1346 $675.00 4120-1346 $225.00
ESTIMATE OF COST:
LODGING TAXI
MEALS PARKING
1,125.00 REGISTRATION AIRFARE
MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 1,125.00
BUDGET LINE ITEM: 4200-1346 $225.00
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ 225.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
:DEPARTMENT
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:AShared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FY -4' 1 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
FINANCE DEPT. STAFF ONLY
LINE ITEM USED 5a/ 6'7 733c) /34 6
z.:nvv
5% �`-
/g5 4—
/300
a%2'/7
Co. - De..rtment
NAME(S) AND POSITION(S):
Phillip Schuppert, Storm Water Specialist
DATE:
February 21, 2017
NAME OF CLASS / MEETING:
Iowa State University Iowa Water Conference
Watershed Management: Partnerships for Progress
DEPARTURE DATE:
March 22, 2017
DESTINATION: Ames, IA
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
March 22-23, 2017
RETURN DATE
March 23, 2017
PURPOSE OF TRAVEL/TRAINING:
Attend the Iowa State University Iowa Water Conference
Watershed Management: Partnerships for Progress
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
90.00 LODGING
35.00 MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 125.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 521-07-7830-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 125.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
._AC,�.ti.
DEPARTMENT HEAD
February 22, 2017
I APPROVE THIS TRAVEL REQUEST
MAYOR
K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED (/r) 03 6400 /,3<i(o
FY.26It BUDGETED ff5U0
EXPENDED YTD / /30
THIS REQUEST 3i& a�
LEFT AFTER THIS
REQUEST
DATE �Jv� 2- J/-f 7
Original - Clerk/Finance Co. - De.artment
NAME(S) AND POSITION(S):
LeAnn M. Even
DATE:
02/21/2017
NAME OF CLASS / MEETING:
IMFOA Spring Conference
DEPARTURE DATE:
April 20, 2017
DESTINATION: Des Moines
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
RETURN DATE:
April21, 2017
April 19-21 2017
PURPOSE OF TRAVEL/TRAINING:
Continuing education training. Training includes OSHA rule changes, Homeland Security, Child Labor Laws, Municipal
finance and .securities, Employee Health Insurance and Legislative Updates(lowa League of Cities), Election filing
changes and Regional Economic Development.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
x PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
191.00 LODGING TAXI
25.00 MEALS PARKING
125.00 REGISTRATION AIRFARE
266/45.00 MILEAGE/FUEL MISC/TOLLS
TOTAL FOR ALL: $ 386.00
BUDGET LINE ITEM: 010 - 03 '84/Db _ L3y(p
x GRANT REIMBURSABLE
YES NO
x
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 386.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
VJJC.CJc�(
DEPARTM
Ake/
I APPROVE THIS TRAVEL REQUEST
T HEAD MAYOR
PINIiared Goodies\Forms\Travel Request Form January 2010 DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FYI/% BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
of, L 5/Oo /!€44.
dO C)
34457J
623 �i a
-2r4w
Co • - De • • rtment
1- ?/-/7
NAME(S) AND POSITION(S):
Tim Moyer, Chief Electrical Inspector
DATE:
2/17/2017
NAME OF CLASS / MEETING:
IAEI (IA Assoc. of Electrical Inspectors)2017 Annual Spring
Conference
DESTINATION Riverside, Iowa
DEPARTURE POINT
IF NOT WATERLOO
DEPARTURE DATE:
4/4/2017
RETURN DATE:
4/6/2017
DATE(S) OF MEETING:
4/4/2017 thru 4/6/2017
PURPOSE OF TRAVEL/TRAINING
CEU
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
275.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 275.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-22-5100-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 275.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND B.`NEFICIAL TO THE
CITY OF WATE - 0
d
DEPARTMENT HEAD
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
MAYOR
*-)-19 1/r1
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY _2017_ BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
/e.cf`2 ‘1"y
27 v'.2)-/7
Co. - De•artment
NAME(S) AND POSITION(S):
Officers Muhlenbruch, Schaaf and Wilson
DATE:
February 21, 2017
NAME OF CLASS / MEETING:
Snipercraft basic sniper course
DEPARTURE DATE:
April 24, 2017
DESTINATION: Raymond, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
April 24-28, 2017
Return Date:
April 28th, 2017
PURPOSE OF TRAVEL:
Lt. Cirksena is requesting to send Officers Muhlenbruch, Wilson and Schaaf to a basic sniper certification course. The
course will be held at the BHCSO training facility. This course is mandated for Tactical Team Snipers for certification
purposes. Snipercraft is a highly respected company with regards to training snipers. The basic course covers
marksmanship, ballistics, observation skills and many other areas important to the mission of the police sniper. The
course is 40+ hours. Registration is $625.00 per person. No other costs will be incurred as it is local and our officers
need no lodging, food or gasoline costs. All three officers are assigned to the tactical unit and have additional duty as
snipers on this unit.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $ 0.00
YES NO
METHOD OF TRAVEL:
XX CITY VEHICLE
AIRFARE DEPARTING FROM: City Hall
PRIVATE VEHICLE
ESTIMATE OF COST:
$ 0 LODGING
$0 MEALS
$1875.00 REGISTRATION
$0 MILEAGE/FUEL
TOTAL FOR ALL: $ 1875.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-11-1100-1346
x GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ 625.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
a-A—QA/15-44
DEPARTMENT HEAD MAYOR
) 7A
DATE DATE
FINANCE DEPT.
LINE ITEM USED
STAFF ONLY
010-11-1100-1346
TRAVEL REQUEST
CITY OF WATERLOO
FY _2017 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
Co. - De'artment
NAME(S) AND POSITION(S):
Lt. McClleland & Lt. Fangman
DATE
February 22nd, 2017
NAME OF CLASS / MEETING:
Investigating Officer Involved Shootings
DESTINATION Johnston, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
April 4th, 2017
Return Date:
April 6th, 2017
DATE(S) OF MEETING:
April4-6, 2017
PURPOSE OF TRAVEL:
Capt. Leibold is requesting authorization to send Lt. McCllelland and Lt. Fangman to Officer Involved Shootings in
Johnston, Iowa on April 4-6, 2017. This course is Hosted by the Iowa Law Enforcement Academy (ILEA) and will use
practical exercises to help participants to think outside the box and use their knowledge and experience to work together
to address key issues in each practical. The course will focus on the benefits of using a team or taskforce approach to
(OIS) Officer involved shootings Investigations. A city vehicle will be needed for this training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$300.00 LODGING
$210.00 MEALS
$750.00 REGISTRATION
$50.00 MILEAGE/FUEL
00
00
00
00
TOTAL FOR ALL: $ 1310.00
Rental car
Parking
AIRFARE
Baggage fee
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 655.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
n Z ' 1 ?id / �(
DATE DATE
City Clerk Use Only
Finance Committee
Approval Date `'/. ( %
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport
Department to expend
$ 2,546.02 plus est. shipping costs of $ to pay for or purchase
Airport share of Wildlife Hazard Assessment Agreement with Iowa Department of
Transportation and USDA Wildlife Services.
This purchase or expenditure is being made because:
FAA requires a wildlife hazard assessment every 10 years. Agreement covers 85%
of the total cost, requiring ALO to pay 15% of the cost.
Vendor selected for this purchase: Iowa Department of Transportation
❑ Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Iowa DOT and USDA Wildlife Services covered 85% of the total cost with USDA
Wildlife Services completing the assessment, the final copy of which was received
by Staff in October 2016.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
X
General Fund
Bonds
Road Use Tax ❑ Sewer
Federal/other grants
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-29-7700-1319
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
nd the urrent available balance is
itted,
(Si. ature d or Designee)
Sanitation
(Project Code)
29,170.00 `/
26789 :46 6,06
().Ptie lil 3-ai-/7
Date/ (Signate Finance Dept. Review) Date
K:\shared goodies\forms ildlife Hazard Assessment.xls (Mar 2010)
OYie-ncte cl
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date ? �� - ( i
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 3,298.70 plus est. shipping costs of $ 100.00 to pay for or purchase
This purchase or expenditure is being made because:
Replace VFD (variable frequency drive) for one air handler at the Five Sullivan
Brothers Convention Center
Vendor selected for this purchase: Hupp Engineered Products
❑X Bids or written quotes were taken on this purchase, as follows:
Hupp Engineered Products - $ 3,398.70 (amended amount to include labor)
K & W Electric - $ 5,590.97
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): 2/6/2017
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax n Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-6860-1373 22FAC5SUL
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
dj ✓
$ -jD00
$ 7wvo"
�✓ �`-� 2-43e/7 i ce G>� e� .3 -17
(Signature ept. Head or Designee) ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Hupp VFD.xls (Mar 2010)
erl , n Pic --cl eh
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee. /
Approval Date �[ A
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 2,608.70 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Replace VFD (variable frequency drive) for one air handler at the Five Sullivan
Brothers Convention Center
Vendor selected for this purchase: Hupp Engineered Products
I ^ i Bids or written quotes were taken on this purchase, as follows:
Hupp Engineered Products - $ 2,608.70
K & W Electric - $ 5,590.97
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax 0 Sewer ❑ Sanitation
Federal/othergrants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-6860-1373 22FAC5SUL
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ Moo
and the current available balanc- is $ 70o6
(Signature Dept. Head or D- ignee)
(/J,e.iA t a -i
Date (Signature Finance Dept. Review) Date
K:lshared goodieslforms1Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
Central Garage Department to expend
purchase or expenditure submitted by the to pay for or purchase
$ 25,879.00 plus est. shipping costs of $ 0.00
Purchase of used 2016 Ford E-350 Box Truck for Center of the Arts / Downtown Operations
This purchase or expenditure is being made because:
Replacement of 1992 Box Truck
Vendor selected for this purchase: Enterprise Trucks - Nationwide
Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Unable to obtain quotes on like vehicle due to used status. Based on overall condition, maintenance record and age, appears to be an excellent
price for this type vehicle.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 Sewer 0 Sanitation
General Fund Road Use Tax
ri ❑
Bonds Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
415-26-4205-2117
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully s bmitted,
L-zI--i7
(Project Code)
$ 42,0 0
$ 42,000.00 /
K:\shared goodies \forms\Central Garage - 2016 Ford E-350 Box Truck - Feb 2017.xIs (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date � /
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 2,870.83 plus est. shipping costs of $ 0.00 to pay for or purchase
High Pressure Oil Pump - Truck 107
This purchase or expenditure is being made because:
Pump will not produce adequate pressure
Vendor selected for this purchase: Thompson Truck (International)
❑ Bids or written quotes were taken on this purchase, as follows:
❑ Bids or quotes were not taken on this purchase because:
OEM Only - Local Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer X Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1569
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 265,000.00 ✓
and the current available balance is
.„,4,_
Respectfully bmitted,
oZ•aL-/7
$ 'f,00bl�`/
(>,Zui2.� ucmot, -/7
K:\shared goodies\forms\Central Garage - High Pressure Pump - 107 - Feb 2017.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 3/' 7 /I 7
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,665.00 plus est. shipping costs of $ to pay for or purchase
One pickup topper for truck #410-222.
This purchase or expenditure is being made because:
Truck #410-452, used by the Sports Department Diamond Maintenance Crew is being
replaced because it is worn out.
Vendor selected for this purchase: Cover Up Ltd.
X
Bids or written quotes were taken on this purchase, as follows:
Cover Up Ltd. Cedar Falls, IA $1,665.00
Truck Outfitters Plus Evansdale IA $1,708.95
nBids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
❑X Bonds
Road Use Tax
Federal/other grants
Sewer
Other (specify)
This expenditure is to be coded to the following budget line -item:
414-37-4100-2117
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfu• ubmitted,
2-
zz 7 722,/_. 17
nature Depad or Designee) Date (Signature Finance Dept. Review) Date
Sanitation
(Project Code)
$ 50,000.00 i
$ 22,956.66 ✓
K:\shared goodies\for s\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date `��J"7/i 7
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 12,100.00 plus estshipping costs of $ na to pay for or purchase
electronic scoreboards to be placed at youth ball fields at Tibbitts Park.
This purchase or expenditure is being made because:
this product is necessary to improve the visual appeal of the fields at Tibbitts Park.These
are the final fields in our inventory that do not have electronic scoreboards.
Vendor selected for this purchase: Iowa Direct Equipment Cedar Falls, IA
❑x Bids or written quotes were taken on this purchase, as follows:
Iowa Direct Equipment (Cedar Falls, IA) $12,100.00
Fair -Play Scoreboards (Des Moines, IA) $13,500.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer ❑ Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
X
This expenditure is to be coded to the following budget line -item:
415-37-4202-2178 Sports Improvements
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 90,000.00 `-
$ 30,416.92
02)2/l7 i.., Lite ,61.rA . <2-2.217
esignee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\tibbitts scoreboards.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date /2 7 /i 7
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE $8800 plus est. shipping costs of $ N/A to pay for or purchase
construction and design services from AHTS Architects.
This purchase or expenditure is being made because:
to create construction documents to replace damaged skate park at Exchange Park
that was damaged by the flood of 2016.
Vendor selected for this purchase: AHTS Architects, Waterloo, Iowa
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
competive bids are not required as per chapter 26 of the Iowa Code
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n
General Fund ❑ Road Use Tax
Bonds n Federal/other grants
n
Sewer
n
Other (specify)
This expenditure is to be coded to the following budget line -item:
290-37-4100-2103 rLu.t,to619 6,( 167-474'
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
lil� 22'1.64,lr
(Signature Dept. I - .r Designee) Date (Signature Finance Dept. Review) Date
Sanitation
01 FL16 37FLD
(Project Code)
K:\shared goodies\forms\Pre-Authorization Design Services Skate Park (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date (:)- % 7/ 7
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 3,800.00 plus est. shipping costs of $ to pay for or purchase
Extreme Networks 48 Port Switch
This purchase or expenditure is being made because:
A new network switch is needed for expanded network capabilities in City Hall.
Vendor selected for this purchase: Networks, Inc.
n Bids or written quotes were taken on this purchase, as follows:
Networks, INC. $3729.07
CDWG. $4030.62
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
TiGeneral Fund n Road Use Tax n Sewer n Sanitation
nBonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
412-01-8225-2106
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 100,000.00 ✓
and the current available balance is
Respectfully submitted,
V L 2-22-10 •
(Signature De . Head or Designee) Date (Signature Finance Dept. Review) Date
$ 16,423.94 IV
K:\shared goodies\forms\Pre-Auth City Hall MDF Switch (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 24,999.95 plus est. shipping costs of $ 0.00 to pay for or purchase
Direct -Link Crisis Response Throw Phone System
This purchase or expenditure is being made because:
The existing throw phone is 14 years old and has become unservicable. Changes in
technology have made repair parts unavailable.
Vendor selected for this purchase: Enforcement Technology Group Inc. (EGTI)
❑ Bids or written quotes were taken on this purchase, as follows:
❑x
Bids or quotes were not taken on this purchase because:
This is a proprietary system with our existing equipment being traded in. EGTI
is the sole source provider for this equipment, we could find no competitve vendors.
Using EGTI reduces travel, training and maintenance costs.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
❑ Bonds
Road Use Tax
Sewer
Sanitation
Federal/other grants n Other (specify) WPD Foriture Funds
This expenditure is to be coded to the following budget line -item:
010-11-1150-1512 f Otackt�A�T +wK GrtMw(1 G e"�o7 11TRIWPDF
(Fund - Dep rtment - Activity - Account Number) (Project C
C,'bnR16-
A011 w(G 4/,1 s'vi-
$ / 2 5-Do's
$ /2.6-6 p v
in which the budgeted amount is
and the current available balance is
Respectfully s . itted,
ode)
,<'A f z i7c�C.c•
/A'11r4
6 Z 3SiAI--
5;, 3:/
(Signature Dept. Hesignee)
K:\shared goodies\forms\EGTI (Mar 2010)
Date (Signature Finance Dept. Review) Date
City Clerk Use Only
Finance Committee Approval Date " 7% ///
j
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 1,346.00 plus est. shipping costs of $ 100.00 to pay for or purchase
Replacement 3 yard dumpsters (2)
This purchase or expenditure is being made because:
Excessive corrosion
Vendor selected for this purchase: Gregory Container Company
E Bids or written quotes were taken on this purchase, as follows:
Gregory Container - Kahoka, MO - $1446 - incl frt
Mid Iowa Solid Waste - Johnston, IA - $$1548 - incl frt
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
❑ Bonds
Road Use Tax n Sewer �X Sanitation
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-1596
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $-1-29;666:60W;?53 / r/6 0
and the current available balance is
$
Respectful) submitted,
k
K:\shared goodies\forms\Sanitation - 3 yd dumpsters - Feb 2017.xls (Mar 2010)
City of Waterloo
Expenditure Authorization Request Form
by"")
M11
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 3,334.14 plus est. shipping costs of $ 0.00 to pay for or puchase
Replacement drill press
This purchase or expenditure is being made because:
Current drill press worn out.
n Bids or written quotes were taken on this purchase, as follows:
Airgas - Cedar Falls, IA - $3334.14
Campbell Supply - Waterloo, IA - $3354.99
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund
nBonds
❑X
Road Use Tax n Sewer ❑ Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-1555
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 6,500.00 '�
$ 3,811.50
Respectfully submitted, o� Q,, G✓�_ ,Z iL 17 %� /1,LU.c_ 6.).,i,L.42i4.14 ,2,.2/47
(Signature Dept. I-fead or Designee) Date (Signature Finance Dept. Review) Date
users\shared goodies\forms\Street Department - Drill Press - February 2017.xls(Oct 2004)
Approval Date
City Clerk Use Only
Finance Committee
F,j-//t•7
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,715.00 plus est. shipping costs of $ to pay for or purchase
9 - Preformed Loops
This purchase or expenditure is being made because:
Replace loops being removed during the reconstruction of Fletcher & Campbell
intersection.
Vendor selected for this purchase: Traffic Control Corporation
❑X Bids or written quotes were taken on this purchase, as follows:
Traffic Control Corp. Ankeny, IA $1,715.00
Mobotrex Davenport, IA $2,700.00
I I Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds
❑ Federal/other grants l i Other (specify)
This expenditure is to be coded to the following budget line -item:
205-07-7500-2,15 9.ja s" Contract# 921
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ o?5:DOCJ
$ cY �v ib7-)
%7 e -t - L,Jt ,(2
d or Designee) . Date (SignatureFinance Dept. Review) Date
K:\shared goodies\forms\2017-February-Pre-Auth-Traffic Control Corp - 9 Preformed Loops-205-07-7500-2165 - $1,715.00-Street Recon-
Fletcher&Campbell.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date a /� I� 1
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 9,326.16 plus est. shipping costs of $ 360.00 to pay for or purchase
Thermoplastic Arrows and Sealer
This purchase or expenditure is being made because:
Replace all painted arrows on Kimball Ave. with thermoplastic, in addition to other
faded arrows on city streets.
Vendor selected for this purchase: Flint Trading Inc.
n Bids or written quotes were taken on this purchase, as follows:
Flint Trading Inc. Thomasville, NC $295.36 ea $9,326.16
RAE Products Alsip, IL $319.03 ea $10,059.93
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax Sewer n Sanitation
Bonds n Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
415-17-7120-2125
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
c
ature Dept. Held oY esignee)
(Project Code)
$ 12,000.00
$ 12,000.00
�� (r �/./✓.>/A /}Q LGC�II/1 -.7)7
Dat (Signature Finance Dept. Review) Date
K:\share'd goodies\forms\2017-February-Pre-Auth-Flint Trading - Thermoplastic Arrows and Sealer-415-17-7120-2125 -
$9,326.16+shipping.xls (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee ']
Approval Date/�7 �� /
Project Name (from page one) BOAT HOUSE PARKING LOT IMPROVEMENTS PHASE 1
Department No. project will be budgeted under 4207
Activity No. project will be budgeted under 37
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
3625 Insurance
EXPENDITURES:
To be assigned by the Finance Dept.
Project No.
Subproject No.
(Each column should only include amounts by fund)
Fund: _410_ Fund: _290_ Fund: _426_ Fund:
410-37-4207 thru 290-37-4207- 426-37-4207 426-37-4207
413-37-4207 REAP 010HL1337HAIL 371MP$l$6'
206,351.30
Total
$
200, 000.00 200, 000.00
32,790.46
60,858.24
267,209.54
32,790.46
TOTALS $ 206,351.30 $ 200,000.00 $ 32,790.46 $ 60,858.24 $ 500,000.00
2103 Engineering & Consulting $ 56,000.00
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
2175 Riverfront Improvemetns 150,351.30
TOTALS $ 206,351.30
l7
200,000.00 32,790.46
$ 56,000.00
60,858.24 444,000.00
$ 200,000.00 $ 32,790.46 $ 60,858.24 $ 500,000.00
r�,.11Lc, (sli ir2vt
(Signature Dept. He. Date (Signature Finance Dept. Review)
K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010)
? ./
Date
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name BOAT HOUSE PARKING LOT IMPROVEMENTS phase 1
City Contract No.
Project Manager Travis Nichols
Project Budget Total $ 500,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
x
CFDA #
B. State Grant Yes
Grant Name
C. City Match
x
Reap Grant
No
Source of Funding bond money
D. Other Entities Yes
Name
No
To be assigned by the Finance Dept.
Project No.
Subproject No.
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
40.00%
60.00%
Done None
X
Yes No
The project will include a new asphalt parking lot at the boathouse, with connections to the trail system. New lighting
will be installed in the parking lot and trail sytem.
Funding will include 410 through 413 boating center bond money, funds left in the project 371MP.37BC, funds left from hail
insurance and a reap grant.
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Animal Control Services Cargo Van
City Contract No.
Project Manager
Project Budget Total $
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
CFDA #
B. State Grant Yes No
Grant Name
C. City Match
D. Other Entities Yes X No
Name
Source of Funding GO Bond
Black Hawk Gaming
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Purchase of a 2017 Dodge ProMaster 1500 Low Roof Cargo Van
50.00%
50.00%
Done None
111
Yes No
❑ 0
❑ ❑X
❑ ❑X
❑ El
❑ ❑
❑ El
❑ El
Page 2 must be attached and signed.
K:\shared goodies\forms\2017-February-Project Budget Worksheet for Animal Control Cargo Van.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
Project Name (from page one) Animal Control Services Cargo Van
Department No. project will be budgeted under 17
Activity No. project will be budgeted under 2117
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
Black Hawk Gaming
EXPENDITURES:
City Clerk Use Only
Finance Committee
Approval Date
(Each column should only include amounts by fund)
442-- 494 8�
8,449.00
Fund:
Total
4,000.00 12,449.00
12,449.00 12,449.00
TOTALS $ 8,449.00 $ 4,000.00 $ 12,449.00 $ - $ 24,898.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
2117 - Vehicles
8,449.00 4,000.00
12,449.00 24,898.00
TOTALS $ 8,449.00 $ 4,000.00 $ 12,449.00 $ $ 24,898.00
.1-5--/7 711, Q �u�cvL „1-1Z l%
�.l ,cam, 1,
(Signature Dept. He d) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2017-February-Project Budget Worksheet for Animal Control Cargo Van.xls\Page 2 (Donat or NON-constr) (Mar
2010)