HomeMy WebLinkAboutApproved Documents - 5/26/2020City Clerk Use Only
Finance Committee/
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department Department to expend
$ 2,013.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Tuition payment for paramedic school summer term
This purchase or expenditure is being made because:
FF/EMT Ben Weber is enrolled in and attending Paramedic School at Hawkeye
Community College.
Vendor selected for this purchase: Hawkeye Community College
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
It is the only local source for this education
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax n Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1410 1346
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfu 11
(Signature Dept.,'ead or Designee)
(Project Code)
$ lQr��✓
$ Avi3
Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms\Ben Weber Summer Semester Tuition.xls (Mar 2010)
HAWKEYE
Hawkeye Community College
1501 E Orange Rd
PO Box 8015
Waterloo, A 50704-8015
Benjamin D. Weber
4240 Lavenz Ln
Waterloo, IA 50701-9393
Please
Account Activity Summary - 2020 Summer Term
Student Statement
Name Benjamin D. Weber
Student ID 0157257
Total Balance $2,013.00
Amount Due 6/1/2020 $2,013.00
Total Amount Due
$2,013.00
Amount Enclosed
long with your payment.
Charges
Tuition by Section
Fees
+ Total Charges
$1, 870.00
$143.00
$2,013.00
= 2020 Summer Term Balance
$2,013.00
= Total Amount Due
Course Schedule
$2,013.00
Total Balance
$2,013.00
Section
Course Title
Credits " CEUs Days Times Classroom Start/End Dates
BI0-168-5
Hum Anat &
Physiology I w/Lab
BIO-173 4 Human Anatomy &
Physiology II
HSC-113-1 Medical Terminology
4.00
4.00
MTuVVTh
FSaSu
MTuVVTh
FSaSu
TBD
TBD
WEB WEB
WEB
WEB WEB
WEB
MTuVVTh WEB WEB
FSaSu TBD WEB
MTuVVTh TBD WEB WEB
FSaSu WEB
2.00 MTuVVTh TBD WEB WEB
FSaSu WEB
Account Activity Details - 2020 Summer Term
5/18/2020-
6/29/2020
6/30/2020-
8/11/2020
6/1/2020-7/27/2020
HAWKEYE
Name
Student ID
Tuition by Section
Student Statement - Page 2
Benjamin D. Weber
0157257
Section Course Title Amount Billing Credits CEUs Status
BIO-168-5
BIO-173-4
HSC-113-1
Total
Fees
Hum Anat & Physiology I w/Lab
Human Anatomy & Physiology II
Medical Terminology
$748.00 4.00
$748.00 4.00
$374.00 2.00
New
New
New
$1,870.00
Description
Amount
Student Activity Fee
Computer Fee
Social Science Lab Fee
Total
Balance
$45.00
$40.00
$58.00
$143.00
$2,013.00
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police
City Clerk Use Only
Finance Committee
Approval Date '
zd
Department to expend
$ 70,300.00 plus est. shipping costs of $ 0.00 to pay for or purchase
FARO 3D measuring, imaging and analysis system for crash and crime scene
investigations.
This purchase or expenditure is being made because:
this system will document in 3D imaging for criminal investigations in place of the
current total station measuring that takes extensive man hours to complete.
Vendor selected for this purchase: FARO 3D Visionary
Bids or written quotes were taken on this purchase, as follows:
Qx Bids or quotes were not taken on this purchase because:
FARO has the government contract, GSA Contract-GS-07F-197GA. This is also
proprietary to FARO.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
riGeneral Fund n Road Use Tax E Sewer Sanitation
❑ Bonds ❑x Federal/other grants n Other (specify) Covid 19
This expenditure is to be coded to the following budget line -item:
010-11-1150-2110 Machinery and Equipment 11GRT Covid 19
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $
and the current available balance is $
Respectfully submitted,
(Signi#ture Delit. }lead •
05-13-2
esignee) Date (Signature Finance Dept. Review)
Date
K:\shared goodies\forms\FARO imaging 2020 Covid.xlsx (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 4,558.31 plus est. shipping costs of $ 250.00 to pay for or purchase
Belt Kit for the Grinder at the Yard Waste Site
City Clerk Use Only
Finance Committee
Approval Date 5/Z-L/Zd
This purchase or expenditure is being made because:
To replace damaged belt on Grinder
(Vermeer is only vendor to supply this belt kit)
Vendor selected for this purchase: Vemeer
X
Bids or written quotes were taken on this purchase, as follows:
Vemeer Iowa Des Moines, Iowa
$4,558.31
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
I ^ I General Fund n Road Use Tax Sewer Sanitation
nBonds
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is 415b0Q00°' ✓
and the current available balance is $ ib 1/ 3 I3 ✓
Respectfully submitted,
(Si. ature Dept. ea or Designee) Date (Signat re Finance Dept. Review) Date
K:\shar goodies \forms\2020-May-Pre-Auth-Belt Kit for Grinder - Vermeer -Garage-Sanitation-010-18-7955-1571 $4,558.31-SH.xls (Mar
2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 15,100.00 plus estshipping costs of $ N/A to pay for or purchase
This request is for the reimbursement to Benton's S&G for the site prep work associated
with the main waterline at the airport for construction of the Osprey Aviation Storage Hngr.
City Clerk Use Only
Finance Committee
Approval Date /2-C,
This purchase or expenditure is being made because:
To allow Benton to properly bury the main waterline for this hangar and the airport fire
station at the proper depth to prevent any damage to the line during winter freeze -ups.
Vendor selected for this purchase: Benton's Sand & Gravel of Cedar Falls, lowa
Bids or written quotes were taken on this purchase, as follows:
As site prep work for the hangar was on -going, it was discovered that the main water
line for this hangar, which also provides the main water source for the ALO fire station
was not buried deep enough to prevent future frost heaves of the line itself.
❑ Bids or quotes were not taken on this purchase because:
Therefore, as Airport Director, I am asking for support to bury this, and then to replace
approx. 180LF of nearly 50-year old pipe & hydrant at the NW corner of Hangar No: 4.
City Engineer supports the cost & deems appropriate. Site grading is also very import.
Prior Committee Actions (Dates): REF. Budget Amendment Request from Staff.
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund I I Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010 - 29 - 7700 - 1371 (Bldgs & Grds Maintenance)
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
nd t e urrent available balance is
R
(Signature De
ubmitted,
/42
or Designee) Date (Signature Finance Dept. Review) Date
N/A
(Project Code)
$ 114,005.00 '- ,202 %S = /31f. 30d
$ 18,9 02 + 20,295 B/A 34 MY
K:\shared goodies\forms\05 18 2020 Site Work for Osprey Aircraft Hangar (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 4,554.00 plus est. shipping costs of $ N/A to pay for or purchase
This request is for the reimbursement to Benton's S&G for the replacement of two fire
hydrants at the airport for the A -Line / POS Aircraft Storage Hangar.
This purchase or expenditure is being made because:
As Airport Director for ALO, I did not want nearly 50-year old hydrants to go back into an
installation of a new hangar to provide water suppression if needed during an emergency.
Vendor selected for this purchase: Benton's Sand & Gravel of Cedar Falls, Iowa
City Clerk Use Only
Finance Committee .-
Approval Date 24; /Lo
Bids or written quotes were taken on this purchase, as follows:
Also, as Airport Director, I verbally gave my word to Benton's staff that as the lease -
holder for this structure, a building which will eventually be the property of the City,
I wanted new hyrants for this new aircraft storage hangar.
Bids or quotes were not taken on this purchase because:
These two new hydrants will not just provide a water source for the hangar for future
fire suppression, but also the General Aviation Terminal Building, Hangars 3-A & 3-B,
and also the Kingfisher Hangar and Car Wash Building & Snow Equip. Storage Bldg.
Prior Committee Actions (Dates): REF: Budget Amendment Request from Staff.
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010 - 29 - 7700 - 1371 (Bldgs & Grds Maintenance)
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and t - current available balance is
(Sig
ature Dept
ubmitted,
or Designee) D- e (Signature Finance Dept. Review) Date
Sanitation
N/A
(Project Code)
$ 1'14,605.GO E.U..y.5 s /a1/ Soil t-
$
K:\shared goodies\forms\05 18 2020 Fire Hydrants for Aircraft Hangar (Mar 2010)
City Clerk Use Only
Finance Committee s / /Z43
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 18,455.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Renewal of annual maintenance agreement for Sheildware
This purchase or expenditure is being made because:
this is an annual renewal that supports the Sheildware system that is used by the
Police Department for data collection and State of Iowa mandated reports.
Vendor selected for this purchase: Sheid Technology Corporation
x
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
This system is what is used countywide and is propretary to the Sheild
Technology Corporation.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
x
General Fund
Bonds
n
Road Use Tax
Federal/other grants
Sewer n Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submit
r
(Project Code)
$ /O24&5
$
:z
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Shieldware renewal 2020.xlsx (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee c--/4,L /
1.5
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ 2,451.40 plus est. shipping costs of $ none to pay for or purchase
Annual support for Enterprise Staff Sceduling Module.
This purchase or expenditure is being made because:
Annual support for Enterprise Staff Scheduling module for Firehouse system.
Vendor selected for this purchase: ESO Solutions, Inc.
l l Bids or written quotes were taken on this purchase, as follows:
Single Source Provider
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer ❑ Sanitation
Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the cu ,vailable balance is
$
$ alacy
5Jt/ av ,. - /� 6 �0
(Signature .e.t. Head or Designee) Date (Sign ure Finance Dept. Review) Date
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date/ /10
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 44,924.58 plus est. shipping costs of $ 690.00 to pay for or purchase
Three (3) AeroClave Room Decontamination Systems.
This purchase or expenditure is being made because:
we need an approved decontamination system to use in our ambualnces as well as
fire stations.
Vendor selected for this purchase: AeroClave, LLC
n Bids or written quotes were taken on this purchase, as follows:
X
Bids or quotes were not taken on this purchase because:
Single Source-AeroClave is the leader in EPA certified instantaneous
decontamination systems and has no authorized distributors.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund Road Use Tax Sewer U Sanitation
nBonds X Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
12GRTCARES2110/419-12-1410-2117 CARES/Ambulance Replace
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 42,857.90 / 540,000.00
and the current available balance is
Respec Ily
$ 42,857.90 / 59,369.73
(Signature
pt. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms AeroClave Pre-Authorization.xls (Mar 2010)
,4ere we
BILL TO:
425 E. 3rd Street
Waterloo
Iowa
United States
50703
AeroClave, LLC
4007 Forsyth Road
Winter Park
Florida
United States 32792
SHIP TO:
425 E. 3rd Street
Waterloo
Iowa
United States
50703
Quote
Valid Till: Jun 13, 2020
Quote Number: 1491633000010453215 k
Account Name:Waterloo Fire Rescue (IA) Quote Stage:
Contact Name:Pat Treloar
S.No. Pro
1. RDS3110 - HGAC
AeroClave Room Decontamination System, Model
3110.
APA25-HGAC
Qty
3
List Price Discount Total
$ 13,509.04 $ 0.00 $ 40,527.12 '...
$ 1,205.28 $ 0.00 $ 3,615.84
AeroClave Portable Applicator, Hand Sprayer,
25'
VOXU12 - HGAC 6 $130.27 $ 0.00 $781.62
Vital Oxide disinfectant solution, 1 Case,
Four 1 Gal. Bottles ea.
RDS3110-shipping 3 $175.00...__ $0.00 $525.00
Shipping and Handling
APA25 - shipping .,,....._., 3....... .. .. ...' $15.00 $ 0.00 $ 45.00
Shipping and Handling
....VOXU12 - shipping 6 $20.00 $ 0.00 .....$120.00
Shipping and Handling
Sub Total $ 45,614.58
Tax $ 0.00
Adjustment $ 0.00
Grand Total $ 45,614.58
Terms and Conditions
***WE ARE NOT ACCEPTING RETURNS/CANCELLATIONS UNDER ANY CIRCUMSTANCES DURING THIS CRITICAL TIME***
ALL PRICES ARE LISTED IN USD ($)
The information contained in this quote is applicable for 30 days.
On -site training is available for $2,000/day.
Vital -Oxide Disinfectant pricing is as follows (1 case = four 1 gallon bottles):
• 1-11 cases - $140.00 USD (GSA: $126.95 USD) per case + $20.00 shipping per case
• 12-47 cases - $132.00 USD (GSA: $110.00 USD) per case + free shipping (Contiguous United States
only)
• 48 case pallet - $120.00 USD (GSA: $108.82 USD) per case + free shipping (Contiguous United
States only)
Hardware and Vital Oxide quantity discounts available.
With each purchase, AeroClave will provide 12 months free parts and labor warranty. For customers
within a 30-mile radius, this will be performed on -site. For customers outside a 30-mile radius,
AeroClave will provide a loaner unit while the unit is under repair. If unit problem is determined to
be a manufacturing or workmanship defect, AeroClave will pay for the shipping both ways. If problem is
determined to be caused by operator error or abuse, freight cost will be the responsibility of the
owner.
Should you have any questions regarding this quote, please contact Michael Quinoy
(mquinoy@aeroclave.com). We look forward to working with you.
Thanks for your business!
AeroClave LLC
ieroClave
May 14, 2020
Sent via email to: pat.treloar(awaterloo-ia.orq
Pat Treloar
Waterloo Fire Rescue Department
425 E. 3rd Street
Waterloo, IA 50703
Subject:AeroClave RDS 3110 Sole Source Justification
AeroClave is the world's foremost producer of large-scale decontamination equipment. AeroClave has developed
decontamination solutions for the military, healthcare, life science, police/fire/EMS, and athletics industries.
AeroClave is pleased to provide the following information for a sole source justification for the purchase of the
AeroClave RDS 3110 decontamination system.
The RDS 3110 uses proprietary technology and process to decontaminate rooms, vehicles, and equipment. The
system utilizes a proprietary pulsed application process that involves using an EPA registered hospital disinfectant
solution, which is atomized and kills microorganisms in the air and on surfaces The RDS 3110 is currently the only
product available that:
• Can provide a full-scale, instantaneous decontamination of surfaces that is:
o Safe, easy to use (non -corrosive, minimal training required)
o Quick (under 30 minutes for average size room, under 20 minutes for a rescue)
o Green (no byproducts)
• Can effectively treat bacteria, viruses, molds and mildew
• Can decontaminate facilities, vehicles and equipment — with the same unit
• Same unit can be operated in either room fogging or hand spray modes
• Can integrate directly into a vehicle or room via AeroClave's proprietary ADP technology, a patented
component that provides unique functionality to the unit (U.S. Patent No. 9,913,923).
• Uses an inexpensive disinfectant solution (approximate $35/gallon)
• Can operate in the open environment (items being treated do not need to be encapsulated)
• Can operate in a wide range of environmental conditions both indoors and outdoors
• Offers a 12-month full factory warranty including temporary loaner units
There is no other singular like item available for purchase that would serve the same purpose with the same
functionality as the AeroClave RDS 3110. AeroClave is the sole manufacturer of this equipment and has no
authorized distributors, therefore the unit must be purchased directly from AeroClave, LLC in Winter Park, Florida.
Additionally, AeroClave is the only one authorized to perform factory warranty service on the unit.
If there are any questions pertaining to the information provided above, please feel free to contact Michael Quinoy at
407-788-3300 ext. 101 or email at mauinov(a�aerodave.com.
Sincerely,
M. Q. Quatoy
Michael G. Quinoy
Vice President of Commercial Sales
AeroClave, LLC.
4007 Forsyth Road
Winter Park, FL 32792
Phone: 407.788.3300 Fax: 407.339.0019
www.aeroclave.com