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HomeMy WebLinkAboutCouncil Packet - 11/14/2016ELECTRIC PUMP QUOTED TO: CITY OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 CONFIRM TO: RICHARD OLSON CUSTOMER P.O. SHIP VIA RICHARD OLSON UPS QUOTATION 4280E 14th Street Des Moines IA 50313-2604 USA Telephone: (515) 265-2222 / FAX (515) 265-8079 Toll Free 1-800-383PUMP www.electricpump.com F.O.B. ORIGIN QUOTE NUMBER: QUOTE DATE: EXPIRE DATE: SALESPERSON: CUSTOMER NO: QUOTED BY: JOB LOCATION: CITY OF WATERLOO WWTP 3505 EASTON AVENUE WATERLOO, IA 50702 Page: 0120845 11/1/2016 12/1/2016 JOHN MILLER 2914323 JRF JOYCE *** QUOTE ORDER - DO NOT PAY *** TERMS Net 30 Days ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT *50623270 *2046704501 *50623120 *50623251 *50523006 /FR EACH EACH EACH EACH EACH EACH WE ARE PLEASED TO OFFER THE FOLLOWING QUOTATION FOR REPLACEMENT HAYWARD GORDON XCS4-A SN: 285835-4 PUMP PARTS: 2.00 0.00 HAYWARD GORDON VOLUTE CASING 0-RING 2.00 0.00 HAYWARD GORDON SHAFT SLEEVE 2.00 0.00 HAYWARD GORDON SHAFT SLEEVE 0-RING 2.00 0.00 HAYWARD GORDON BEARING HOUSING 0-RING 1.00 0.00 HAYWARD GORDON SLINGER 1.00 0.00 FREIGHT INCLUDED 0.00 0.00 0.00 0.00 0.00 0.00 ESTIMATED LEAD TIME IS 2 TO 3 WEEKS ARO. Electric Pump is committed to supplying you, our customer, the highest quality products & service. j oycef@electricpumpcom THANK YOU, JOYCE FROHWEIN All return goods must have written approval from Electric Pump, Inc. before returning. Credit will not be issued without written approval and if applicable there will be a Restock Fee. ABOVE PRICING EFFECTIVE FOR 30 DAYS ,5 . uDer 4 .24 C /?C 4 L,42 7d /P Ac6.v+ c... r si-,5; £ !J/ovt"2's 9.81 3,177.50 5.00 9.81 43.75 250.00 Net Order. Less Discount: Freight: Sales Tax: Order Total: 19.62 6,355.00 10.00 19.62 43.75 250.00 6,697.99 0.00 0.00 0.00 6,697.99 City Clerk Use Only Finance Committee Approval Date h 7{ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the $ 6.697.99 plus ext. shipping cost of $ 0.00 Sewer Department to expend to pay for or purchase Relpacement Hayward Gordon pump parts for Digester Sludge Recirculation pumps This purchase or expenditure is being made because: Pump is worn need replacement parts and spare parts for future rebuild. Vendor selected for this purchase: Electric Pump Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Electric Pump is rep. for these pump replacement parts. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: Sanitation: Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 350,000.00 / and the current available balance is $ 177.138.90 V Respectfully submitted, l v Zo((� (Signature Dept. Head Or Designee) i Date (Sigetature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date t t / i yA 6 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,397.00 plus est. shipping costs of $ 0.00 to pay for or purchase renewal of SNS V Center (Vmware) server foundation and Vsphere agreement This purchase or expenditure is being made because: this is a renewal of software for virtualization of servers for the Police Department computer network Vendor selected for this purchase: ACES ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: ACES is the support provider and hardware of the computer network for the Police Department Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund ri Road Use Tax ❑ Sewer El Sanitation • Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sJi n)fted, (Project Code) $ f�U ,SSO 11 (Signature Ddpt. He d r Designee) /D ( ate (Sighature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) -c-/6 Date Tri-County Drug Enforcement Task Force Board Meeting November 2, 2016 10:58 AM Waterloo Fire Rescue Regional Training Center, 1925 Newell Street Members Present- Director Trelka (chairperson), Chief Marsh, Chief Olson, Sheriff Pickett, Sheriff Thompson, ChiefJensen, Jeremy Westendorf, and Chief Feaker. Members absent- Waverly and UNI. Others present- Scott Gray (FBI), WPD Captain Mohlis, WPD Lt. Feaker, and an agent from Iowa DCI. The meeting was called to order at 10:56 AM by Chairperson Trelka. Agenda was changed to reflect the next meeting being held January 2017 instead of December 2016. Approval of agenda, Motion by Chief Olson, second by Chief Marsh, all ayes. Vehicle trade and acquisition. Capt. Mohlis explained the task force would like to trade three, current older vehicles for one SUV utilizing task force forfeiture funds. Chief Marsh made a motion to proceed with the total purchase cost (not including the trade-in cost) not to exceed $30,000.00. Sheriff Thompson seconded. Roll call vote- all ayes. Executive session. - Motion by Sheriff Thompson to go into executive session. Seconded by Sheriff Pickett. All ayes. - Motion to come out of executive session by Thompson. Seconded by Pickett. All ayes. Adjournment. -Motion to adjourn by Pickett at 11:27 AM, seconded by ChiefJensen, all ayes. The next meeting of the task force board will be held on January 4, 2017 at the same location. The meeting will be held at 11:00 AM or 10 minutes after the 911 Service Board meeting. Respectfully submitted, Dan Trelka Chairperson Tri-County Drug Enforcement Task Force City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 4�y L The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 22,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase purchase a 2017 Dodge Durango This purchase or expenditure is being made because: purchase a new vehicle for the Tri-County Drug Task Force and was approved by the Tri-County Board of Directors Vendor selected for this purchase: Stew Hansen Commercial Fleet Sales El Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Stew Hansen Commercial Fleet Sales hasd the State bid for these vehicles Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ri Sewer n Sanitation Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010- 11-1160-1512 11TRITRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ /4 (ryfc $ Respectfully s mitted, T -2— i leS1/4 . (Signature Dept. He r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date VA /i 4/t1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Department to expend $ 2,681.00 plus est. shipping costs of $ 0.00 to pay for or purchase Youth basketball shirts This is an amended preauth. Participation is higher than expected. This purchase or expenditure is being made because: 1st-6th grade basketball uniforms Vendor selected for this purchase: Advantage Screen Print ❑ Bids or written quotes were taken on this purchase, as follows: Advantage Screen Print Waterloo IA $2,681.00 Dickeys Printing Waterloo IA $3,906.00 BSN Sports Dallas TX $4,284.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 10/17/16 approved at $1,872.50 Please check the following box(es) as appropriate to describe the funding for this expense: Ixl ❑ General Fund ❑ Road Use Tax n Sewer Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 37 4200 1567 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res tfully submitte (Signature D . ead or Designee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ 24,875.00✓ $ 11,46300 y q1/ K:\shared goodies\forms\basketball Pre Auth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,000.00 plus est. shipping costs of $ na to pay for or purchase concrete for the new sign and sidewalk at Byrnes Tennis Center (AMENDED) This purchase or expenditure is being made because: the new sign needs to be on concrete, along with new walk ways to the tennis courts Vendor selected for this purchase: Brustkern Construction (Waterloo, IA) X Bids or written quotes were taken on this purchase, as follows: Brustkern Construction (Waterloo, IA) $4,000.00 Bowers Masonry, Inc. (Waterloo, IA) $7,060.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: u u General Fund Bonds Road Use Tax n Sewer Sanitation Federal/other grants n Other (specify) Hotel/Motel Grant This expenditure is to be coded to the following budget line -item: 010-37-4105-2176 37-HMT.TENNIS16 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respect llysubmitted, (Signature Dept. Head or Desi ee) Date (Signature Finance Dept. Review) $ 7,155.00 $ 7,155.00 1/ /7 /Y-7� ,r,A., tc- <<-/ -/ Date K:\shared goodies\forms\Tennis Center/ Concrete 2016 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date t 1 / 14 /i 1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 10,000 plus est. shipping costs of $ to pay for or purchase Gravel - crusher run This purchase or expenditure is being made because: Make improvement to log disposal site. Vendor selected for this purchase: Basic Material Corp n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Basic Material Corp. is only local supplier Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund Road Use Tax ❑ Sewer Sanitation • Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 416-37-4100-2166 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 300,000.00 / $ 2-587236.60-021 (Signature Dead or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Date City Clerk Use Only City of Waterloo Finance Committee Approval Date t \ / 14/ I i, Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 13,758.88 plus est. shipping costs of $ to pay for or purchase Installation of Retaining Wall at Castle Bluff Park This purchase or expenditure is being made because: Replacing old decayed railroad tie retaining wall Vendor selected for this purchase: Wapsie Pines ❑ Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: Only contractor found that is available to do work yet this season Custom design work was done by contractor for free with project Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund [—Xi Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 415-37-4105-2168 371MP-CBLUFF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 15,000.00 and the current available balance is $ 15,000.00 ^,1 r /6, // ld -/& esignee) Date (Signature Finance Dept. Review) Date K:Ishared goodies \forms \Castle Bluff Retaining Wall Pre-Auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date N )U/l City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ NTE 1,251.00 plus est. shipping costs of $ to pay for or purchase Decals for new ambulance This purchase or expenditure is being made because: We have purchased a new ambulance that needs to have logos and lettering placed on it. We are installing the decals oursleves. Vendor selected for this purchase: Signs By Tomorrow ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: single source as Signs by Tomorrow custom designed the decals and graphics for our last ambulance, which was less than a year ago, and they honored their last pricing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund nBonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: g14'4*5-12-1410-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current ay.ilable .- ance is Respectf (Signature Dept. -ad or Iesignee) (Project Code) 75. 004 $ 36,249:30 /4 35"2 3' 11-P Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Authorization for new ambulance (Mar 2010) PAT TRELOAR From: Chris Youngblut Sent: Wednesday, November 09, 2016 4:11 PM To: PAT TRELOAR Subject: Motion Tablet Attachments: Insight Quote.pdf Pat, Below is the approximate cost for the Motion tablet and accessories. My CDW rep is out today so I'm hoping when he quotes it that it may come in a bit less. This way it is coming in at: $3913.73. Last year we paid $3,992.92. I'm also attaching pricing from Insight.com — it came in at $3,965.95. When I get the official quote from CDW I will forward it to you. This should at least be enough to get it through the Pre- Auth stage. I'm off the next couple days but will be checking email so let me know what you want me to do. Thanks, Chris FYI — the quotes for the Toughbooks were coming in between 4500 and $5000 per unit. From: Chris Youngblut [mailto:cdwsales@cdwemail.com] Sent: Wednesday, November 09, 2016 3:42 PM To: Chris Youngblut <Chris.Youngblut@WATERLOO-IA.ORG> Subject: Chris Youngblut Sent You this CDW-G Shopping Cart for Review This email was sent to you from: Chris Youngblut View Online CDW-G CART FOR REVIEW 51 PEOPLE WHO GET IT Account Message: This email was sent to you from: CHRIS YOUNGBLUT Sender Comments: Motion tablet Quote CART DETAILS ITEM QTY I PART # UNIT PRICE I EXT. PRICE 1 Motion F5m - 10.4" - Core i7 5600U - 8 GB RAM - 128 GB SSD Part#: LU424562732343 UNSPSC: 43211509 Go to Site Motion Mobile Dock With Key Lock - docking station Part#: 507.057.00 UNSPSC: 43211602 Go to Site Motion Additional Battery - notebook battery - Li -Ion - 40 Wh Part#: 507.201.02 UNSPSC: 26111710 Go to Site Motion Digitizer Pen digital pen (with eraser) Part#: 504.500.01 UNSPSC: 43211612 Go to Site MOTION 12V ADAPTER Part#: 601.532.02 UNSPSC: N/A Go to Site SALES CONTACT INFO 1 3721862 $3,038.46 $3,038.46 1 3817547 $543.91 $543.91 1 1739161 $170.89 $170.89 1 804936 $40.81 $40.81 1 3303171 $119.66 $119.66 Neal Zolt (312) 705-4594 ne.a..17o 1 cdw a co n) Sub Total: GRAND TOTAL: $3,913.73 $3,913.73 View the Cart Pricing is reflective of items only. Shipping, tax, and any related fees will be calculated at checkout. Help and Information: Support About Us I Privacy Policy Terms and Conditions This email was sent to chris.voungblut@waterloo-ia.orq. Please add cdwsales@cdwemail.com to your address book. © 2016 CDW-G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 I 800.808.4239 WEB 007 I Customer#: 8405954 I WEB73781c87-a427-4fd9-b176-1dad9684d5a4 3 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1•A�I 4/1 (, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ NTE $4,000.00 plus est. shipping costs of $ to pay for or purchase Motion tablet This purchase or expenditure is being made because: We have pruchased a new ambulance and this tablet will be used to complete electronic patient reports. Vendor selected for this purchase: CDW ❑X Bids or written quotes were taken on this purchase, as follows: We are working with IT director Youngblut to purchase tablet at lowest price. see attached n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 41S-12-1410-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is espectfu (Signature Det. Head or Designee) Date (Project Code) $ i 35"2 3, 111016 7 Li1i(�1� (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Frickson Bros. Excavating 737 Colleen Ave. Evansdale, Iowa 50707 Name / Address City of Waterloo 412 E. 5th Street Tactrial Unit Waterloo, Iowa 50707 Estimate Date Estimate # 11/7/2016 224 Project Description Qty Rate Total Price quote for City of Waterloo Tactrial Unit To replace all 4" sewer from french drains to mud sumps approx 240' with S-C-H 40 sewer. Wall saw to cut and remove all concrete - Frickson will replace all concrete. Total price of job = $1 I,590.00. 11,590.00 11,590,00 Total $1 1,590.00 (Buyer) (Date) (Seller) (Date) Payment of % due at start of job and final payment due upon completion of job. 1 '/%% interest will be added to any unpaid balance after 30 days, after 45 days a mechanics lien will be filed. If proposal is accepted -please sign and return one copy. Thank you. ALL STAR PLUMBING & HEATING, INC. PO BOX 147 HUDSON, IA 50643 319-988-3253 NOVEMBER 2, 2016 City of Waterloo 412 E. 6th Street Waterloo, IA Attention: Mark Boesen WE PROPOSE TO FURNISH AND INSTALL THE FOLLOWING: We will have Iowa Wall Saw cut floor. We will break out and haul off concrete. We will excavate trenches. We will replace trench floor drains drains to mud sump. We will replace drain from mud sump to building outside wall. We will pin and concrete floor back. Permits included. FOR THE SUM OF: $10,800.00 FOR THE SUM OF: $9,012.00 Above bid with No concrete repair Option-Sewer=building to main We will cut concrete, sidewalk, approach, and parking area of street. We will haul off concrete. We will replace sewer from building to sewer main in parking area of street. This includes permits, traffic control, and concrete repair. FOR THE SUM OF: $4,140.00 Materials warranted as specified by manufacturer. Workmanship warranted by All Star Plumbing & Heating for one year from date of installation. This proposal may be withdrawn by us if not accepted within 30 days. re debut / itl pr--r-e C_ S'rtoe Pct.. tr '41'- CI r1(<50.,Ssi CL, •Si .t. 44- 5 3 (07 e.5 c Ae.sc -a/2-03 6-x e Al4 S".774.e._ "Pdac. air c Ye — ›- CITY OF WATERLOO, IOWA COMMUNITY DEVELOPMENT 620 Mulberry Street, Carnegie Annex • Waterloo, IA 50703 • (319) 291-4429 Fax (319) 291-4431 November 7, 2016 Mayor QUENTIN HART COUNCIL MEMBERS TOM POWERS Ward 1 BRUCE JACOBS Ward 2 PATRICK MORRISSEY Ward 3 JEROME AMOS, JR. Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large Michelle Weidner, CFO Mayor Quentin Hart RE: City Building Maintenance Waterloo Police Department Tactical Storage Area/Property Evidence Storage A couple of weeks ago a major water problem was found in the PD Tactical Storage area that almost caused some flooding into the Property Evidence Storage. It was found that the floor drain lines to a mud sump pit and then the lines from the mud sump pit to the sanitary sewer manhole were blocked and deteriorated. In addition, after running a camera through these lines we found major blockage of the sanitary sewer line from the interior manhole to the property line. These lines had a camera run in them and we tried to auger them to clean out the blockage and ended up breaking some of the auger bits. Since this is a highly sensitive area we had two contractors in to give us a proposal to cut the cement floor, replace the floor drain lines, replace the line from the mud sump pit to the sanitary sewer manhole and replace the sanitary sewer line from the manhole to the property line. Proposals were received from Frickson Brothers Excavating ($11,590.00) and All Star Plumbing and Heating ($10,800.00). I would like to request permission to put a contract with All Star Plumbing and Heating to get this project start and completed in a timely manner so we don't run the risk of water damage in this area. Sincerely, Mark A. Boesen Manager of Rehabilitation Services Cc: Noel Anderson CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer EQUAL HOUSING OPPORTUNITY City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date "// ktht, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Mtce Department to expend $ 10,800.00 plus est. shipping costs of $ to pay for or purchase Sanitary sewer line repairs in the Waterloo Police Tactical storage area This purchase or expenditure is being made because: The lines are totally blocked and will not drain Vendor selected for this purchase: All -Star Plumbing & Heating X Bids or written quotes were taken on this purchase, as follows: All Star - $10,800 Frickson Brothers Excavating - $11,590 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ ❑X Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 416 22 8800 2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 105,000.00 $ � ///94° i ,� �f� Gem %r.1.r - ature (Si ept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date to `10. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport $ 3,200.00 plus est. shipping costs of $ N/A Department to expend to pay for or purchase Staff is requesting the approval to perform airfield painting services to the runway center- line on Runway 18-36 for an additional $300 due to extra work needed, total of $3,200. This purchase or expenditure is being made because: Provide for enhanced reflectivity of the runway centerline for nighttime aircraft operations until the full runway is painted with FAA funds during the spring / summer of CY-2017. Vendor selected for this purchase: Even Quality Works, LLC of Waverly, Iowa ❑X El Bids or written quotes were taken on this purchase, as follows: Staff received three (3) quotes for runway painting services as follows: 1). Even Quality Works of Waverly at $2,900 + $300 2). Quality Striping of DM at $5,695; and, 3. Iowa Plains Signing, Inc. of Slater, Iowa at $20,134.00. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 10/3/16 approved @ $2,900 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer Sanitation Bonds ❑ Federal/other grants n Other (specify) X This expenditure is to be coded to the following budget line -item: 010-29-7700-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is :sDe6 ul, 1 (Signature aIES`I'.-!d or Designee) bmitted, (Project Code) $ 110,773.00 ✓ $ 82,57.38Zr/�/5U`!' Date (Signature Finance Dept. Review) Date K:\shared goodies\form \FY-2017 Runway 18-36 Centerline Repainting Amendedxls (Mar 2010) WATERLOO 1�/AT ORKS W 325 Sycamore Street P.O. Box 27 Waterloo. Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Page 1 of 1 ACCOUNT SUMMARY Customer Name: Account Number: Service Address: Hicks Dennisha 113662-536388 1285 DOWNING CT Waterloo Water Works Services Water $25.20 Sales Tax $1.77 Late Penalty $1.82 Water Works Subtotal $28.79 City of Waterloo Services Sanitary Sewer $42.75 Storm Water Fee $8.25 Garbage (31.5o City of Waterloo Subtotal $82.50 Billing Frequency: Billing Date: Billing Due Date: Quarterly 05/27/2016 06/20/2016 CHARGESUMMARY Previous Balance Credits/Payments Balance Forward $481.97 -$483.79 -$1.82 Water Works Subtotal ........................... $28.79 City of Waterloo Subtotal $82.50 Total Current Service Charges $111.29 Total Amount Due $109.47 Amount Due After 06/20/2016 $113.60 Previous Read Date Current Read Date 02/19/2016 05/19/2016 Previous Read 149 Previous Rea Type Actual Current Read Current Read Type 158 Actual Usage(CCF), 9 140 120 �y�0100 0 60 60 m 40 g 200 M1o^h. ,P ,�e' SPECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: WATERLOO WATER WORKS P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Hicks Dennisha 1285 Downing Ct Waterloo, IA 507013231 Please check box If contact information requires updating and Indicate the change(s) on reverse side Account Number: 113662-536388 Total Amount Due: 109.47 Amount Due After : 113.60 Billing Due Date: 06/20/2016 Amount Enclosed: REMIT TO; WATERLOO WATER WORKS P.O. BOX 27 WATERLOO. IOWA 50704 WATERLOO WAT&WORKS 325 Sycamore Street P.O. Box 27 Waterloo_ Iowa S0704 STATEMENT OF SERVICES Phone: (319) 232-6280 www.waterloowater.org Paae 1 of 1 ACCOUNT_5UMMARY Customer Name: Account Number: Service Address: Hicks Dennisha 113662-536388 1285 DOWNING CT Billing Frequency: Billing Date: Billing Due Date: Quarterly 02/26/2016 03/18/2016 Waterloo Water Works Services Water $42.70 Sales Tax $2.99 Late Penalty $15.03 Water Works Subtotal $60.72 City of Waterloo Services Sanitary Sewer $65.75 Storm Water Fee $8.25 Garbage $31. City of Waterloo Subtotal $105.50 CHARGE SUMMARY' Previous Balance Balance Forward $315.75 $315.75 Water Works Subtotal $60.72 City of Waterloo Subtotal .... $105.50 Total Current Service Charges $166.22 Total Amount Due $481.97 Amount Due After 03/18/2016 .. $481,97 Previous Read DateCurrent Read Date Previous Read Previo Read Type Current Read Current Read Type' Usage(CCF);. 11/12/2015 02/19/2016 130 Actual 149 Actual 19 SPECIAL MESSAGES Please detach and return the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: WATERLOO WAR WORKS P.O. Box 27 Waterloo, Iowa 50704 Phone: (319) 232-6280 ADDRESSEE: Hicks Dennisha 1285 Downing Ct Waterloo, IA 507013231 ❑ Please check box If contact information requires updating and indicate the change(s) on reverse side Account Number: 113662-536388 Total Amount Due: 481.97 Amount Due After : 481.97 Billing Due Date: 03/18/2016 Amount Enclosed: REMIT TO:. WATERLOO WATER WORKS P.O. BOX 27 WATERLOO. IOWA 50704 WATERLOO WAT..I'Z WORKS 325 Sycamore Street P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES Phone: (319) 232-6280 www. wat a rl oowa to r. o rg Page 1 of 1 Customer Name: Account Number: Service Address: Hicks Dennisha 113662-536388 1285 DOWNING CT ACCOUNT SUMMARY Billing Frequency: Billing Date: Billing Due Date: Quarterly 12/17/2015 01/07/2016 Waterloo Water Works Services Water $216.56 Sales Tax $15.16 Water Works Subtotal $231.72 City of Waterloo Services Sanitary Sewer $44.28 Storm Water Fee Garbage City of Waterloo Subtotal $84 $8.25 CHARGE SUMMARY Water Works Subtotal ........................... $231.72 City of Waterloo Subtotal $84.03 Total Current Service Charges $315.75 Total Amount Due $315.75 Amount Due After 01/07/2016 $315.75 Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage (CCF).; 10/14/2015 10/15/2015 10/15/2015 11/12/2015 0 0 Actual Actual 0 130 Actual Actual 0 130 SPECIAL MESSAGES Please detach and retum the bottom portion with your payment. See reverse side for additional information MAKE CHECKS PAYABLE TO: WATERLOO WATER WORKS P.O. Box 27 R~ Waterloo, Iowa 50704 Phone: (319) 232-B280 ADDRESSEE; Hicks Dennisha 1285 Downing Ct Waterloo, IA 507013231 Please check box if contact Information requires updating and indicate the change(s) on reverse side Account Number: 113662-536388 Total Amount Due: 315.75 Amount Due After : 315.75 Billing Due Date: 01/07/2016 Amount Enclosed: REMIT TO: WATERLOO WATER WORKS P.O. BOX 27 WATERLOO. IOWA 50704 arit oL-44=c-, rka_ eg ocz- (31/4es 031c-L'fe eat- a Ocid( 1140 Mc Sh o •.//6 O? :TL:ITwy %OIL d3S 331d30 SM313 All oo12 ►_kit,3OhID Nancy Higby From: Annette Shepherd Sent: Tuesday, November 08, 2016 1:44 PM To: Nancy Higby Subject: RE: 1285 Downing Court Nancy Yes — she was accidentally billed for garbage for 3 bills. A refund would be a total of $94.50. Downing Ct does not pay for garbage Annette From: Nancy Higby Sent: Tuesday, November 08, 2016 12:12 PM To: Annette Shepherd Subject: 1285 Downing Court Hi Annette, Can you please review the attached letter and statements for 1285 Downing Court? I checked with Ella at Sanitation, and her records do not show they ever had a city garbage cart. This is a little late getting completed, but based on her findings, I am preparing to refund the money. Just wanted to make sure to run it by you as well in case there were some notes in the system explaining why they had been receiving a bill. The cover letter states that the billing error has been corrected. Thanks! Nod Hight' Administrative Secretary to the City Clerk City of Waterloo, Iowa Ph:319-291-4522 Ext. 3000 Fx: 319-291-4571 i CITY OF WATERLOO Committee Communication Finance Committee Meeting: 11/14/2016 Prepared: Nancy Higby Dept. Head Signature: Kelley Felchle # of Attachments: SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of $94.50 for garbage fees billed in error for property located at 1285 Downing Court. No garbage cart on property. Summary Statement: Property owner is requesting reimbursement of garbage fees paid when no garbage cart is located on property. The Water Works has provided documentation of overpayment with a total refundable amount of $94.50. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND 525-15-5400-1785 Alternative: Not give the reimbursement. Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Sanitation, and Waste Management Services have been contacted to verify the information given by the individual. Cinn i,(ri i..iuu -�+;n :ci4.. )I�n:�r; �Iin ��onnnu;r cc a ca egk File Edit ty OK Hold Tools Help Document BILL00000278738 Budget Status Posted HIST Location 119042 Fixed Consumption Taxes Bill Total Outstanding Amt $35.25', From $67.95 From $1.77 $104.97':. $0.00 Statement Bill Inquiry On Hold MIN 0 X nancy-h Waterloo Water Works 10/13/2016 128210 Batch BILL0923_13Q_AM Billing Date 9/23/2016 Due Date 10/17/2016 Void Posting Date 0/0/0000 Void Creation Date 0/0/0000 Voided By 6/7/2016 to 9/7/2016 Reason Code 6/9/2016 to 9/6/2016 Comment Gross Penalty Actual Penalty $0.00 Extended Bill Date Details 9/6/2016 Reading for meter75478991 Amount WWW-STORM Stormwater,EF-1/1/2015 8.25 WWW-GARB-A Garbage,EF-1/1/2015 27.00 WWW-WATER Add -on Minimum C,EF-1f1/2016. 25.2 25.20 WWW-WATER Charges Above Mi,EF-1/1/2016, 0 WNW -SEWER Minimum Charge 0,EF-7/1/2015, 42.75 42.75 WWW-SEWER Charges Above Mi,EF-7/1/2015, 0 Tax - Waterloo Water 25.20 ea 7.00000% 1.77 Total current charges 104.97 $110.13 Display Standard View Bill By Service Type Payments Distribution Actions • .J Save Location 119042 Company Location Class RES-WATERLOO Account 0 x nancy-h Waterloo Water Works 10/13/2016 g Redisplay Q Write Letters,. 13500420 _._ Message: 1017 FOREST AVE WATERLOO IA 507023119 Past Due � $000 4 Current $0 00 Zone SOUTHWEST ,P Unposted $0.00 Multi-Cuslamet 1503716 R L Kemp Mailing Address Credit Retina m Account Balance $0 00 4 2412 Manor 5l Waterloo IA USA 50702-5131 i)'-j (319) 234-5338 Ext. 00013 Collection Agency Balance 80.00 Transactions Consumption Analysis —10/13/2016 Due Date 10/3/2016 9/23/2016 10/17/2016 9/612016 7/6/2016 7/6/2016 6/23/2016 7/15/2016 6/82016 4/4/2016 4/42016 3/23/2016 4/13/2016 3/3/2016 1/8/2016 1/8/2016 12/31/2015 1/15/2016 12/9/2015 Outstanding Statements Document PYMT00000175357 ▪ BILL00000278738 ▪ READ00000461661 • PYMT00000133940 0 PYMT00000133336C ▪ BILL130000215530 • READ00000428360 Q PYMT00000093439 Q PYMT00000093267C Q BILL00000149304 Q READ00000391916 Q PYMT00000051601 Q PYMT00000051010c B IL L00006080536 O READ00000352.241. _. u' Last Payment 10/3/2016 ! $104.97 $0 00 4 Service Amount Service Type Meter Description (S104.97) Check 4104.97 0.00 WATERLO... (577.97) (527.00) 5104.97 0.00 WATERLO... 75478991 (S77.97) (527.00) 5104.97 0.00 WATERLO... (575.72) (S27.130) 5102.72 0.00 WATERLO... 79478991 Actual N 4. ► ►I [119042 -> 1017 FOREST AVE WATERLOO IA 50702-3119 -> R L Kemp 75478991 Actual Check W W W-GBG-VA Actual Check WWW-GBG-VA. 75478991 Actual Check W W W-GBG-VA. Meter Reading' h4r;`g Charge Peon ent Penalty. -Bill Check ▪ Unposted © Open © History Void ® CSM ❑ Local Government Sewer Storne- ater Fire Prsaac�on Sanitation Non S-ecncc }a , aZtAb-of No 0 7 de s e; .dAii tt) ac77 SO 7 CITY OF WATERLOO Committee Communication Finance Committee Meeting: 11/14/2016 Prepared: Nancy Higby Dept. Head Signature: Kelley Felchle # of Attachments: SUBJECT: Refunds Submitted by: Kelley Felchle, City Clerk Recommended Committee Action: Approval of the following refunds: Refund request in the amount of $27.00 for garbage fees paid on a vacant property located at 1017 Forest Avenue. Summary Statement: Property owner is requesting reimbursement of garbage fees paid on a vacant property with a 0 water reading. The Water Works has provided documentation of overpayment with a total refundable amount of $27.00. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND 525-15-5400-1785 Alternative: Not give the reimbursement. Background Information: Recommendation for reimbursements are only made after Waterloo Water Works, Sanitation, and Waste Management Services have been contacted to verify the information given by the individual. I : K (.I-I•RI:I) I (uit at't r.• « iu n i in Co! 1nK,'I IVn$l_�i1SnC1 L.'. )ID ThIIi1Cll1IGIJ I°inane 1 S IinaneCL�l'?mx?;uni City Clerk Use Only Finance Committee Approval Date \t P-1/2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,500.00 plus est. shipping costs of $ N/A to pay for or purchase Staff is requesting the above funds to hold a Business After Hours (BAH), in partnership with the Greater Cedar Valley Alliance. This purchase or expenditure is being made because: Allows for the continued outreach to the Waterloo -Cedar Falls business community as a way to continue to promote the airport to the community, and thank them for their support. Vendor selected for this purchase: Hy-Vee Grocery Stores (Ansborough Store) n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Not applicable for this type of purchase / event Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-000 (Final Account Number TBD) / J 3 h (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is • th: Re . p: •ijL Ily • • itted, MOIMAb (Sign :ture D-110;1Ver rrent available balance is esignee) $ /5--oo $ /SDD"' Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\FY-2017 Business After Hours Event - HyVee (Mar 2010) TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010 03 8400 1346 FY AV 7 BUDGETED EXPENDED YTD / THIS REQUEST �U G LEFT AFTER THIS • REQUEST 7,'S & y� DATE 3- /- /C-; Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Michelle Weidner, Chief Financial Officer DATE: 11/9/2016 NAME OF CLASS / MEETING: 21stAnnual Governmental GAAP Update DESTINATION: Webinar - in office DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 12/1/2016 RETURN DATE: 12/1/2016 DATE(S) OF MEETING: 12/1/2016 PURPOSE OF TRAVEL: Class covers governmental auditing and accounting principles update. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: N/A CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 180.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 180.00 BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 180.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST 7%�41/7,1.tr DEPARTMENT HEAD MAYOR //'`i-%�� DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Amount and Estimated S/H: NE $4,000.00 Expenditure: Motion tablet. Fire Department Amount and Estimated S/H: NTE $1,251.00 Expenditure: Decals for new ambulance. Leisure Services Amount and Estimated S/H: $13,758.88 Expenditure: Installation of retaining wall at Castle Bluff Park. Leisure Services Amount and Estimated S/H: NTE $10,000.00 Expenditure: Gravel - crusher run. Leisure Services Amount and Estimated S/H: $4,000.00 Expenditure: Concrete for the new sign and sidewalk at Byrnes Tennis Center. Leisure Services Amount and Estimated S/H: $2,681.00 Expenditure: Youth basketball shirts. This is an amended Pre-Auth. Participation is higher than expected. Police Amount and Estimated S/H: $22,000.00 Expenditure: Purchase a 2017 Dodge Durango. Police Amount and Estimated S/H: $6,397.00 Expenditure: Renewal of SNS V Center (Vmware) server foundation and Vsphere agreement. Sewer Department Amount and Estimated S/H: $6,697.99 Expenditure: Replacement Hayward Gordon pump parts for Digester Sludge Recirculation pumps. BIT S PAYMENT 5. November 21, 2016 ADJOURNMENT Kelley Felchle City Clerk FINANCE COMMITTEE November 14, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson Bruce Jacobs Tom Powers Roll Call: Approval of Agenda Approval of Minutes Minutes of November 7, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Michelle Weidner, CFO Class/Meeting: 21st Annual Governmental GAAP Update Destination: Webinar - in office Dates: 12/1/2016 Amount not to exceed: $180.00 2. Refund request in the amount of $27.00 for garbage fees paid on a vacant property located at 1017 Forest Avenue. 3. Refund request in the amount of $94.50 for garbage fees billed in error for property located at 1285 Downing Court. No garbage cart on property. 4. Pre -Authorizations to Expend over $1,000.00 Airport Amount and Estimated S/H: $1,500.00 Expenditure: Staff is requesting the above funds to hold a Business After Hours (BAH), in partnership with the Greater Cedar Valley Alliance. Airport Amount and Estimated S/H: $3,200.00 Expenditure: Staff is requesting the approval to perform airfield painting services to the runway center -lime on Runway 18-36 for an additional $300 due to the extra work needed, total of $3,200. Building Maintenance Amount and Estimated S/H: $10,800.00 Expenditure: Sanitary sewer line repairs in the Waterloo Police Tactical storage area. Fire Amended Agenda Items Finance Committee Meeting Monday, November 14, 2016 v ►i Leisure Services Amount and Estimated S/H: O $4, 000.00. Expenditure: Concrete for the new sign and sidewalk at Byrnes Tennis Center. Amend dollar amount of entry under Item 4. Pre -Authorization to Expend over $1, 000.00