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Approved Documents - 5/18/2020
City Clerk Use Only Finance Committee Ciity af W hxpendiituire PreAuUi .rllzatD n Approval Date est II The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 1,835.00 plus est. shipping costs of Autoscope Camera and interface panel to pay for or purchase This purchase or expenditure is being made because: To replace defective camera at Kimball and Ridgeway intersection. (only vendor to supply same camera being replaced) Vendor selected for this purchase: Traffic Control Corporation X Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA 1,835.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund X Road Use Tax Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 31,400.00 ev $ 15, 528.47 (Sig'hature Dept Head or Designee) 1 i Date (Signature Finance Dept. Review) Date Ke\shared goodies\forms\2020-May-Pre-Auth-Autoscope Camera -Kimball & Ridgeway - Traffic Control Corp -Traffic -266-17-7120-1576 $1,835.00.xls (Mar 2010) City Clerk Use Only Finance Committee °�,� ApprovalDate <5a18 e`O?� � Cty • UVaterllo Expendlltuire PreAuthoriizatEion °qul 7st Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Garage Department to expend $ 5,582 35 plus est. shipping costs of $ 300.00 to pay for or purchase Color Front Mount Display, Video Cable, Assembly Battery Cable, Bottom Tank Assembly for Fire Truck #304. This purchase or expenditure is being made because: To replace defective parts on #304. (only vendor to supply parts for this truck at this time) Vendor selected for this purchase: MacQueen Emergency X Bids or written quotes were taken on this purchase, as follows: MacQueen Emergency Equipment Aurora, IL $5,582.35 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1571 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 80,000.00 and the current available balance is Respectfully submitted, 2 41 A 4 A /I/ b 41th2 r--11Lci 74 AdlIC 6).teAderL/L 5'13 -•-.2,b (Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2020-May-Pre-Auth-Parts for Fire Truck #304-MacQueen -Garage-010-18-1405-1571 $5,582.35.xls (Mar 2010) $ 29, 094.88 City Clerk Use Only Finance Committee Approval Date 5T'IR -d0)-° Cty Vkffithrflo Ir7xpeFndflwre G'��r �� fifthorllz tomrr� R qLB-�t 11=1 r�rn The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 6,272.00 plus est. shipping costs of $ N/A to pay for or purchase This request, includes a 5.0% discount, allows the airport staff to have a Multi -Level service and maintance check for ALO's mergency Generator. Last chock: July, 2015. This purchase or expenditure is being made because: It has been 5-years since our last performance check was completed, whereby this equipment provides back up electrical power to the terminal bldg & airfield lighting system. Vendor selected for this purchase: Altorfer CAT of Cedar Rapids, Iowa Bids or written quotes were taken on this purchase, as follows: Work includes' Service Levels 2 , 3 (Valve Adj), 5 (EG Meggor Svc), 6-2 (Ioadbanking; Level 7 (battery servicing and replacement), Level 12 (Check Transfer Switch), and, Level 13-A (fuel analysis) Bids or quotes were not taken on this purchase because: Altorfer CAT was the vendor selected to purchase the Emergency Generator years ago. This vendor is familiar with the equipment. Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010 - 29 - 7700 - 1371 (Bldgs & Grds Maintenance) (Fund -Department -Activity -Account Number) N/A (Project Code) in which the budgeted amount is $ 114,005.00 and /the current available balance is ctfully submitted, (Signature �ept. ead or Designee) 1 $ 12, 727. 02- /9y• .,e/c ,��.� a %,te a S-/3 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\05 12 2020 Emergency Generator - Multi -Service Level Maintenance (Mar 2010) ALTORFER Power Systems CST August 30, 2019 RECEIVED MAY 122020 Waterloo Regional Airport Attention: Keith Kaspari 2790 Livingston Lane Waterloo , IA 50703 Quote#: 19=Ram 16690-R Customer # 600803 Reference: A One Time Visit to perform the following Service Level (SL) for Caterpillar Emergency Standby Generator(s). Caterpillar 3406B 0KPS00558 Thank you for allowing Altorfer Power Systems the opportunity to provide a scheduled maintenance plan for your power generation system. These services have been tailored to your company's requirements and specific needs, while following Caterpillar's published schedules. A complete description of the services offered is included in this proposal package. The following is a summary of the service levels included in this agreement: NOTE: Any specific training required to perform these services will be billed at normal time and material rates. Type Description Visit Qty Service Level 2 Service Level 1, Plus Full Service 1 Service Level 3 Valve Adjustment 1 _ Generator Megger Service 1 Service Level 5 Service Level 6-2 Service 1 2-Hr Loadbank Testing Service Level 7 Starting Battery Replacement Service 1 Service Level 12 Visual/Mechanical Inspection - Automatic Transfer Switch(es) 1 Service Level 13A Diesel Fuel Analysis - Basic Check 1 **Service Level intervals are based on 250 or less run hours per year. SerialNum Visit Qty Invoice Amount OKPS00558 1 $6,272 Plus Applicable Tax. Any labor or materials for corrective action on defects discovered during inspection and testing of equipment will be invoiced separately. Altorfer Inc. 2550 6th St SW, Cedar Rapids,IA 52404 Phone: (319) 365-6500 FAX: (319) 365-5493 August 30, 2019 Quote#: 19-RL-16690-R This maintenance plan will minimize the number of unexpected problems, allow you to budget your operating expenses and maximize your facility s "up" status. All services will be performed by qualified CATERPILLAR trained technicians assuring that your generator system is maintained in accordance with all manufacturer's guidelines. Further, with the authorized CATERPILLAR dealer handling the maintenance, you can be assured of receiving any suggested or mandated product improvement updates that your equipment would require The services provided will discover any possible discrepancies before they become a serious problem, which could lead to unnecessary down time of your system. Altorfer Power Systems is capable of addressing all of your power generation needs from scheduled maintenance to failure diagnosis and repairs. To further your investment, we offer the following types of support: * 24 Hours, 7 days A Week, Emergency Service * Emergency Generator Rentals * 25+ CATERPILLAR Trained Generator Field Service Technicians Company Wide * In House Transfer Switch and Switchgear Repair * $1.5 Million In Parts Inventory With Instant Access to CAT Worldwide Parts in Morton, IL All services performed will be covered by a 6-month warranty against materials and workmanship defects. All remedies under this warranty are expressly limited to replacing parts or making repairs in accordance with the warranty guidelines. Claims for loss arising out of any failure of the repaired equipment to operate for the warranty period or for loss arising from expenses incurred due to, or in connection with the failure of the repaired equipment, including any and all claims for consequential damages, are expressly excluded Pricing is based on services performed during normal business hours. This agreement will automatically renew annually and provide uninterrupted maintenance per the attached schedule. In the event either party would decide to terminate this agreement, a 30 day written notice is required.(Cancellation charges may apply if the actual work completed exceeds the amount of total payments made prior to agreement termination.) Pricing is valid for 60 days from quote date. To accept this proposal, please sign below. Please return the ACCEPTED copy to me. If you have any questions, or if I may be of additional service, please don t hesitate to contact me. Sincerely, f t2c-A74 Rick Leverett PSSR-Western Division (319) 365-6500 Cell (319) 270-5031 E-mail. rick.leverett@altorfer.com ACCEPTED: TITLE: Altorfer Inc. 2550 6th St SW, Cedar Rapids,IA 52404 Phone: (319) 365-6500 FAX: (319) 365-5493 DATE: PO#: ALTORF ER. Power Systems CST • COPY • RFCEIVED AUG 302018 August 30, 2019 Quote#: 19nRLa16690nR Customer # 600803 Waterloo Regional Airport Attention: 2790 Livingston Lane Waterloo , IA 50703 Reference: A One Time Visit to perform the following Service Level (SL) for Caterpillar Emergency Standby Generator(s). Caterpillar 3406B 0KPS00558 Thank you for allowing Altorfer Power Systems the opportunity to provide a scheduled maintenance plan for your power generation system. These services have been tailored to your company's requirements and specific needs, while following Caterpillar's published schedules. A complete description of the services offered is included in this proposal package. The following is a summary of the service levels included in this agreement: NOTE: Any specific training required to perform these services will be billed at normal time and material rates. Type ;Service Level 2 'Service Level 3 Service Level 5 Service Level 6-2 Service Level 7 ;Service Level 12 [Service Level 13A Description Service Level 1, Plus Full Service Valve Adjustment Generator Megger Service 12-Hr Loadbank Testing Service (Starting Battery Replacement Service Visual/Mechanical Inspection - Automatic Transfer Switch(es) Diesel Fuel Analysis - Basic Check **Service Level intervals are based on 250 or less run hours per year. SerialNum Visit Qty Invoice Amount 0KPS00558 1 $6,602 Plus Applicable Tax. Visit Qty 1 1 1 1 1 1 Any labor or materials for corrective action on defects discovered during inspection and testing of equipment will be invoiced separately. Altorfer Inc. 2550 6th St SW, Cedar Rapids, IA 52404 Phone: (319) 365-6500 FAX: (319) 365-5493 City Clerk Use Only Finance Committee Cllty •f Wateril Ex.: c4TnrIijtu re ijireAutIh,rkatllin Utequet flrrn The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 2,225.00 plus est. shipping costs of $ N/A to pay for or purchase Request authorization for the purchase of replacement airfield guidance sign panels due to age, natural weathering, but especially to comply with FAA Part-139 compliance standards. This purchase or expenditure is being made because: Continues existing program to replace aged and broken airfield guidance sign panels. Continues request approved in early January 2020 for purchase, w/ $2,976.81 remainin . . Vendor selected for this purchase. Standard Signs Inc. (Lumicurve) of Macedonia, Ohio x Bids or written quotes were taken on this purchase, as follows: Staff is requesting the purchase of 26 Class 1 panels at $183.00 each, and three Class 3 black panels each at $143.00. With $2,976.81 remaining from Jan. request, this specific request is for a total of: $2,225.00 (rounded up from $2,210.20). _ Bids or quotes were not taken on this purchase because: NOTE: There are only two sign makers for airfield signs, (Stanard and ADB). At ALO, we have a mix of both. This request for is Standard Signs aka Lumicurve. Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax 1 Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010 - 29 - 7700 - 1371 (Bldgs & Grds Maintenance) N/A (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is \ t ectfull (Signature D ubmitted, ead or Designee) $ 114, 005.00 $ 18, 999702 /2 77 oe:4-A taint- 5--72 00,0 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\05 12 2020 Replacement Airfield Guidance Sign Panels (Mar 2010) City Clerk Use Only Finance Committee Approval Date C o ` y of WMerUo Expenditure PreAtfth, rflzaVgui RcqLMe Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 9,500.00 plus est. shipping costs of $ N/A to pay for or purchase Request authorization for the purchase of replacement airfield guidance sign panels due to age, natural weathering, but especially to comply with FAA Part-139 compliance standards. This purchase or expenditure is being made because: Continues existing program to replace aged and broken airfield guidance sign panels. Continues request approved in early January 2020 for purchase, w/ $2,976.81 remaining. Vendor selected for this purchase: Standard Signs Inc. (Lumacurve) of Macedonia, Ohio x Bids or written quotes were taken on this purchase, as follows: Staff is requesting the purchase of 26 Class 1 panels at $183.00 each, and three Class 3 black panels each at $143.00. With $2,976.81 remaining from Jan. request, this specific request is for a total of: $2,225.00 (rounded up from $2,210 20). Bids or quotes were not taken on this purchase because: NOTE There are only two sign makers for airfield signs, (Stanard and ADB). At ALO, we have a mix of both. This request for is Standard Signs aka Lumicurve. Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax pi Sewer Sanitation Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010 - 29 - 7700 - 1371 (Bldgs & Grds Maintenance) N/A (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 114, 005.00 and the current available balance is $ 18,999.02 Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\05 12 2020 Replacement Airfield Guidance Sign Panels (Mar 2010) „sr �7 ,1_ -ter •WWIlva- Di V 3 r3s 3 74"-c-es / / L": fit- Asd eick jI, 16 (147J n° n 7 9td IsC/ to -A) Ariy•nii;i szle) -Z6 d Z/Z2S� w "Mu e/(4 r den Cles fir City Clerk Use Only Finance Committee Approval Date ) air Clity of Waterll IHxpondntLMre r e au lthCthcLuo Request The Finance Committee of the CityCouncil is hereby requested t© authorize the following purchase or expenditure submitted bythe Neighborhood Ser Department to expend $ 4,060.00 plus shipping est. shi in costs of $ 0.00 to pay for or purchase 6x6x12 Enclosed Trailer This purchase or expenditure is being made because: Neighborhood Services Party Trailer Vendor selected for this purchase: Wright -Way Trailer in Hiawatha, IA Bids or written quotes were taken on this purchase, as follows: see attached Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: IGeneral Fund Bonds Road Use Tax Sewer Sanitation Federal/othergrants rants L!J Other (specify) .BHGA Grant and VGM sp This expenditure is to be coded to the following budget line -item: -5850-2117 BG005.0016 426 32 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, g ram; (Signature Deft Designee)1 . Head or Date (Signature Finance Dept. Review $ 4,500.00 $ -1-0, 500.00- 57 0 .28,23 Date V•\chararl r,nnriips\forms\trailer pre auth.xls (Mar 2010) Quote #: 58297 Dealer: Wright -Way Trailers Dealer Phone: 319-393-4544 Created By: JR Kelly Ship -to Address: Wright -Way Trailers 1100 North Center Point Rd Hiawatha, IA 52233 Item Customer: CITY OF WATERLOO Customer Phone: Customer Fax: Email: Item Description Model Bill -to Address: Wright -Way Trailers 1100 North Center Point Rd Hiawatha, IA 52233 United States 1.1 SCOUT TAG MODEL 2019 / 2020 SC612SA 6'W X 12'L SINGLE 2990# AXLE 2990tt SINGLE DROP SPRING AXLE 3" TUBE FRAME CROSS MEMBERS @ 2411O.C. 72-3/4" Z-WALL POSTS @ 16"O.C.--STD INT. HGHT 6'1" TUBE ROOF MEMBERS @ 24"O.C. 2" COUPLER PAINTED TONGUE JACK SAND FOOT ST205/75R15/LRC 15" RADIAL TIRES SILVER MOD WHEELS 1 PC ALUMINUM ROOF LED STRIP TAIL LIGHTS CLEAR LENS LED EXTERIOR LIGHTING 3/8" DRYMAX SIDEWALLS 3/4" DRYMAX FLOORING DOUBLE REAR DOORS 32" SIDE DOOR W/FLUSHLOCK -C/S @ 16" BACK (1) LED DOME LIGHT @ 6' BACK (1) 12V WALL SWITCH @ C/S DOOR (1) PAIR ABS FLOW THRU SIDEWALL VENTS FRONT RIS HIGH REAR C/S LOW 24" ATP STONEGUARD SCOUT PLUS PKG 6'W >LIGHT DUTY RAMP DOOR ILO DOUBLE STONEGUARD TOP TRIM INCLUDED WITH V-NOSE OPTION ONLY >BONDED SIDEWALLS ILO SCREWS >TUBE WALL POST ILO Z POST >EXTERIOR REAR HEADER LIGHT BAR LOADING LIGHT W/SWITCH >T-STYLE DOOR HOLDBACK ILO DOOR SAVER CHAIN 18" V-NOSE (5W & 6W) WHITE .030 EXTERIOR METAL CONTINUE WITH Yes- Locations TBD -To Be Determined OPTION OFFERINGS: >6" EXTRA HEIGHT/LTF 99-078 01-012 02-012 01-001 • Qty Price 1 $3,384 1 1 12 12 This quote is valid until: 5/24/2020 Total $399 $47 $0 $13 Item Total: Sales Tax @ 0.000 Freight: Total: $3,384 $399 $47 $0 $156 $3,986 $0 $510 $4,496 tiO6D Date Printed: 4/24/2020 Quote is subject to Bravo Trailers LLC Standard Terms & Conditions. Full disclosure on vwrw.bravotrailers.com Page 1 of 1 4/29/2020 Print Inventory Patten Equipment Phone: (319) 389-1567 550 North Union Ave., P.O. Box 25 Urbana, IA 52345 Email: trailers380@gmail.com • i. -• •• • . T• e • i 1 New H&H 7'x10' W / Cargo Doors IDANTIF7,1141 E1rIPME_1�T TRAILER SALES & CONSIGNM[N1':: Stock #: H&H 7x10 Enclosed Year 2019 Width: 7' # Axles: 1 Axle Capacity: 3500.00 URL' https://www.pattenequipment.com/all-inventory?stock=H&H 7x10 Enclosed Price $ 4,144.00 Features - 5 Hole Wheels - Lights Manufacturer: H and H Trailer Length: 10' Color: WHITE - Spring Suspension - Side Door - LED Lighting - Split Rear Doors Description 7'xl 0' 6' 4" interior height , 3500# axle , 4" tube steel frame , undercoated , square tubing roof bows & wall uprights ri hts , .030 aluminum roof , V Nose , swivel jack , .030 screw Tess sides , weather coated tongue & rear bulkhead , 3/4 floor , 32" side door W / flush RV lock & cambar lock , rear cargo doors , new radial tires , 12V LED dome Tight , LED lights , steel door hold backs . https://trailercentral.com/print-unit-info.html?id=1841554 4/29/2020 Print Inventory Patten Equipment Phone: (319) 389-1567 550 North Union Ave., P.O Box 25 Urbana, IA 52345 Email: trailers380@gmail.com New Rock Solid 6'x12 Gray W / Blackout Package malreF 7F. fir, E t E CT TRAILER SALES & CONSIGNM[JITS Stock #: Rock Solid 6x12 W / Blackout Year' 2020 Manufacturer: Rock Solid Cargo Width: 6' Length: 12' Height: 6' 0.25" Weight: 1200.00 Color: GRAY # Axles: 1 Axle Capacity: 3500.00 URL: https://www.pattenequipment.com/all-inventory?stock=Rock Solid 6x12 W / Blackout Price $ 3,378.00 �= eatua res - Manual Top Wind Jack - Spring Suspension - Square Tubing Wall Uprights - Therma - Cool Ceiling - 2" Coupler - 16" Walls - LED Lighting - Side Door - 5 Hole Wheels - Square Tubing Roof Bows - 4 D-Rings - Rear Ramp Door Description 6'x12' W / Blackout Package , square tubing walls 16" on center , square tubing roof bows , und ercoated 4 d-rings , Therma - Cool ceiling (Keeps the inside of the trailer cool during the summer jack, 2000# 2" cou ler, 3" square tubing frame , aluminum exterior, 3/4 plywood floor, 3/8 heat), p plywood od walls 12 volt interior light , aluminum fenders , 2 side wall vents , 24' stone guard , LED 500# EZ-Lube dro axle , flat 4 plug in , rear ramp door W / flap , 24" V-Nose W / ATP , 36" lights , 3 p side door W / RV lock , 6' 3" interior height . https://trailercentral.com/print-unit-info.html?id=1611690 4/29/2020 Print Inventory S and K Trailers Phone: (515) 297-1782 2709 212th St Blairsburg, IA 50034 Email: sandktrailer@wmtel.net 2020 Cross Trailers 6 x 12 SA Enclosed Cargo Trailer TRAILERS Blairsburg, IA 5-1 5-297 1782 2 Stock #: CT67 Year' 2020 Width: 6' Length: 12' GVWR: 2990.00 Payload: 2990 # Axles: 1 Axle Capacity: 1.00 URL. https://www.sandktrailers.com/all-inventory?stock=CT67 Price $ 3,790.00 Description Manufacturer: Cross Trailers Height: 6' 0.5" Color: WHITE Options - 6" Added Height = 6.5' Interior Height 16" On Center Package - Floor, Wall & Ceiling Rear Ramp Door 2' Front Vee STANDARD OPTIONS 2" X 3" Welded Tubular Steel Main Frame 2" Coupler With A -Frame 3500# Dexter Spring Axle With E-Z Lube Hubs ST205/75R15 LRC Tires 4 Way Flat Electrical Plug 3/4" Water Resistant Floor (24" O.C.) 3/8" Water Resistant Walls (24" O.C.) .030 Aluminum Exterior (Screwed on Seams) Bright Front Corners & Bright Rear Hoop Flat Top with Flat Front Seamless Aluminum Roof Brushed Aluminum Fenders 24" Gravel Guard https://trailercentral.com/print-unit-info.html?id=1939252 4/29/2020 32" Curbside Door With Bar Lock Ramp Door w/ Flap Zinc Coated Door Hardware 12 Volt Dome Light With Wall Switch Exterior White Out L E D Lighting DOT Approved Lighting and Safety Equipment Limited 3 Year Warranty Print Inventory https://trailercentral.com/print-unit-info.html?id=1939252 City Cleric Use Only Cty of WMerkoDo Hnpendliture HrsAttGiorDzatDon Finance Committee Approval Date iO `, coJ L „ s t Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 10,690.55 plus est. shipping costs of $ 335.00 Department to expend to pay for or purchase Evidence drying cabinet for the Crime Lab, with UV lights and wash down sprayer. This purchase or expenditure is being made bocause: This cabinet will contain airborne and biological contaminants from evidence that is being examined by the Crime Lab. Vendor selected for this purchase: Arrowhead Scientific, Inc. x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: This equipment is proprietary to Arrowhead Scientific, Inc. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: IJ i General Fund Road Use Tax Sewer Sanitation Bonds X Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-2110 Machinery and Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Covid 19 11GRT Covid 19 (Project Code) oc tig6a ai ,errD ----c5rH ra) Atli'1 )-ad44-17L- (Sigriature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Evidence Drying cabinet 2020 Covid.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date Cty of Waterfloo ExpercUitture PreAuithorzatllor Requ . rtrmm The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department Department to expend $ 33,566.63 plus est. shipping costs of $ 0.00 to pay for or purchase Purchase of two (2) Lucas Mechanical CPR Devices This purchase or expenditure is being made because: Mechanical CPR is the standard of care in out of hospital cardiac arrest. This purchase will ensure there is one device on each of the 3 front-line ambualnces on the departemnt. Vendor selected for this purchase: Stryker i Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Quote is from Stryker, the manufacturer and single source vendor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Road Use Tax Sewer Sanitation Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 419-12-1410-2117 Ambulance Replacement (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 540,000.00 and the current available balance is Respectfully submitted, $ 55,196.76 410 ?Lk % 4,/,/-c, Je__, P-73 •-r re. Dept. Head or nesignee) ate (Signature Finance Dept. Review) Date K:\shared gdodies\forms ucas Device PreAuthorization.xls (Mar 2010 ) May 11, 2020 Stryker is the sole -source provider in the Hospital (hospitals and hospital -owned facilities), Emergency Response Services and Emergency Response Training (paramedics, professional and volunteer fire) markets in the U.S. for the following products: • New LIFEPAK® 15 monitor/defibrillators • New LIFEPAK 20e defibrillator/monitors • New LIFEPAK 1000 automated external defibrillators • New LUCAS® chest compression system • TrueCPRT" coaching devices • CODE-STAT'M data review software and service Stryker is the sole -source provider in all markets for the following products and services: • RELISH (Refurbished Equipment from the Lifesaving Innovators) devices • LIFENET® system and related software • Factory -authorized inspection and repair services which include repair parts, upgrades, inspections and repairs • HealthEMS® Software • HomeSolutions NET® Software • ACLS (non -clinical) LIFEPAK defibrillator/monitors • Heart Safe SolutionSM Government Campus Solution • MultiTech 4G and Titan III gateways Stryker is also the sole -source distributor of the following products for EMS customers in the U.S. and Canadian markets: • McGRATH''s MAC EMS video laryngoscope • McGRATH MAC disposable laryngoscope blades • McGRATH X BIadeTM Stryker does not authorize any third -parties to sell these products or services in the markets listed above. We will not fulfill orders placed by non -authorized businesses seeking to resell our products or services. If you have questions, please feel free to contact your local Stryker customer service representative at 800.442.1142. Sincerely, Matt Van Der Wende, Senior Director, Americas Sales Copyright O 2019 Stryker GDR 3321967_K 11811 Willows Road NE, Redmond, WA 98052 USA I P +1425 867 4000 I Toll -free +1 800 442 1142 I stryker.com rio`Ed1 Vffiterfloo ;gigoordfltu re ProcAth uo��o_ �`�iio�r-� G City Clerk Use Only Finance Committee Approval Date. 1 s 4O4)0 JteqLrew Ei=.rm Tho Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,900.00 plus est. shipping costs of $ N/A to pay for or purchase helical anchor design for fishing pier at Greenbelt Lake on Martin Road This purchase or expenditure is being made because: engineering design for the fishing pier helical anchors. Vendor selected for this purchase: VJ Engineering, Coralville, Iowa x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Quotes are not required for engineering per Iowa Code. Meets strategic Plan stragegy 1.7 and 4.5 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation Bonds x Federal/other grants Other (specify) REAP GRANT This expenditure is to be coded to the following budget line -item: 290-37-4100 2103 37IMP GRNBLTI (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (s gnature Dept. Head or Designee) Date (Project Code) $ 200, 000.00 193.500.00 Acllb W,tt42du/L 5:/3 r),7 (Sighature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Authorization Engineering Helical Pier Anchors Greenbelt Lake.xls (Mar 2010) City Clerk Use Only Cty xG endiltuxPre4¼u f Wateril th o rDzatll Finance Committee Approval6 Date gers)a)c U n Requist Eorm The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department $ 13, 004.82 plus est. shipping costs of $ 0.00 Three (3) Computer Tablets and Mounting Hardware Department to expend to pay for or purchase This purchase or expenditure is being made because: Computer tablets for new ambulances. Electronic patient care reporting, data transmision, electronic protocols and reference materials etc. Vendor selected for this purchase: Getac X Bids or written quotes were taken on this purchase, as follows: Getac: $13,004.82 CompSource: $15,271.05 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Sewer Federal/other grants I 1 Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 419-12-1410-2117 Ambulance Replacement (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is s•ectfully submitted, z0 b.),“iii/tiA�s /3 -; (Signat- D.ept.1-lead o�r Designee) D to (Signature Finance Dept. Review) Date $ 540,000.00 $ 55,19 — A64930 K:\shared goodies\forms\1020 Computer Tablets.xls l/lar 2010) City Clerk Use Only Finance Committee Approval Date '(8 -90)0 Cllty of Wateril HxGp n dotuirPreAiuthorfratfion Request E.rc�i The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 3,495.00 plus est. shipping costs of 102 trees and shrubs Leisure Services $ N/A Department to expend to pay for or purchase This purchase or expenditure is being made because: Create a buffer between private residence and perimeter trail of 4 acre pollinator planting west of Greenbelt Lake Vendor selected for this purchase: Tiedt Nursery and Jordan's Nursery X Bids or written quotes were taken on this purchase, as follows: Bids were received from Jordan's Nursery and Tiedt Nursery. Trees and shrubs will be purchased from each vendor listed based on meeting specifiactions of bid and lowest prices for each species. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 418-37-4100-2166 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Date $ 300, 000.00 a-7-87486.07 / 75:3 3 (c thtzeita Signature Finance Dept. Review) s'/3 Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Budget Amendment Descriptions for 5/18/2020 Finance Committee Meeting Agenda: 1. Approve the budget amendment for the Capital Projects fund to budget for projects anticipated to be completed before June 30, 2020, funded with gaming donations and tax increment financing revenue in the total amount of $3,910,000, as submitted by the Finance Department. 2. Approve the budget amendment to budget for Convention Center activities in the amount of $1 000,000, as submitted by the Finance department. 3. Approve the budget amendment to budget for increased debt service expense owed by the Sewer Fund to the Debt Service Fund in the amount of $78,657, as submitted by the Finance Department. 4. Approve the budget amendment to budget for anticipated hotel/motel tax grants payments to be paid before June 30, in the total amount of $120,000, as submitted by the Finance Department. 5. Approve the budget amendment to budget for the Metro Coalition revenue and expense, in the total amount of $60,000, as submitted by the Finance Department. 6. Approve the budget amendment to increase the employee benefits transfer from the trust and agency fund to the general fund in the amount of $525,950, as submitted by the Finance Department. 7. Approve the project budget for the Neighborhood Services Party Trailer project, funded with donations from Black Hawk County Gaming and VGM, in the total amount of $10,500, as submitted by the Community Development Department. 8. Approve the budget amendment to increase Local Option Tax fund expenses and intergovernmental revenue for the payment from Water Works to be paid to DOT for Highway 63 construction, in the amount of $1,300,000. Please use this for project budget descriptions on Finance Committee agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. Lin Ilt m K udc tAmendment Request FINANCE DEPT. ONLY Finance Committee approval required? YES NO � I t ��� If so, date approved: 6 frfl n The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) DECREASE EXPENDITURES (INCREASE Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount s 426 37 4207 3720 Gaming Donations 100,000.00 426 37 4207 2180 Boathouse Enh 100,000.00 426 07 7650 3720 Gaming Donations 700,000.00 426 07 7650 2164 Jeff Streetscape 700,000.00 426 07 7650 3720 Gaming Donations 300,000.00 426 07 7650 2164 Univ 300,000.00 426 08 6205 2140 Prop Acq 505,000.00 426 08 6205 2165 Streets 260,000.00 426 08 6220 2103 Eng 25,000.00 08 9050 6050 Transfers In 1,400,000.00 426 08 6270 1358 Econ Dev Grants 610,000.00 426 101 08 6205 3000 Cash 765,000.00 101 08 6220 3000 Cash 25,000.00 101 08 6270 3000 Cash 610,000.00 101 03 9050 2700 1,400,000.00 426 32 5850 3720 Gaming Donations 10,500.00 426 32 5850 1567 4,500.00 426 32 5850 2117 6,000.00 TOTAL $3,910,500.00 TOTAL $3,910,500.00 This amendment is being requested because: To budget for projects anticipated to be completed before June 30, 2020, funded with gaming donations and tax increment financing revenue. Prior Committee Actions (Dates): 4 (// 7,ci,e,Z4iwi1 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\shared goodies\forms\Bdgt Amd Fund 426 Projects.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. C i y. f lolfte ril Lon K m Budget Amendment Row F©frim FINANCE DEPT. ONLY Finance Committee approval required? YES NO Se.18.>2°24) If so, date approved: The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE INCREASE EXPENDITURES (DECREASE REVENUE) DECREASE EXPENDITURES REVENUE) (INCREASE Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount Revenue 271,000.00 i ler contracted Serivces 605,106.00 010 03 6860 1390 010 01 6860 3481 010 03 6860 1390 ler Profesonal Services 44,894.00 010 01 6860 3000 379,000.00 -lotel Motel Reserves 010 01 6860 39901anager's Contribution 350,000.00 010 01 6860 2110 Equipment 350,000.00 TOTAL $1 ,000, 000.00 This amendment is being requested because: To budget for Convention Center activities for FYE2020. TOTAL $1, 000, 000.00 Prior Committee Actions (Dates): ie I Jib, - -20 � (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\shared goodies\forms\Bdgt Amd Cony Ctr.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. City . u bfkiate ri LineoHtem Nudger Amendment Request 6;nm FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: b- /6 The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 100 03 9050 6050 Transfer In 78,657.00 520 14 9050 2700 Transfer Out 78,657.00 TOTAL $78,657.00 This amendment is being requested because: To budget for increased debt service owed by the Sewer Fund. TOTAL $78,657.00 Prior Committee Actions (Dates): -Matta/J.4e, (,e1a (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\shared goodies\forms\Bdgt Amd Sewer Debt Service.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance ommittee approval required? YES NO � (€ ��� If so, date approved: (S City of Waterloo LineLitern Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # 010 01 6920 3111 HMT 010 01 6650 3000 Cash 80,000.00 010 01 6920 1393 Acct Name Contrib Pro] Code 40,000.00 010-01 6650 1393 Contrib GO C.J (1, Amount 80,000.00 40,000.00 TOTAL $120,000.00 TOTAL $120,000.00 This amendment is being requested because: To record for HMT Prior Committee Actions (Dates): Lees; (Signature Dept. Head or Designee) Cs-t-20 Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K•\i Tsars\shared 000dies\forms\BdQt Amendments 2020.xls.xlsx (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: . City of Waterloo Line Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 60,000.00 010 01 8203 3354 Shared -Local 60,000.00 010 01 8203 1390 Contract Srvc 01 MYR.METROCO 01 MYR.METROCO TOTAL This amendment is being requested because: To record for Metro Coalition Funds $60, 000.00 TOTAL $60, 000.00 Prior Committee Actions (Dates): MayA (11 ..CrAc) (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Vl•\i igprc\charpri nnnrlies\fnrms\Rdnt Amendments 2020.xis_xlsx (Anr 2.0031 Completed forms should be routed directly to the Finance Dept. Cllty of Waterdo Line Item Budget Amendment Request rain FINANCE DEPT. ONLY Finance C mmittee approval required? YES NO � If so, date approved: S " ( ert?5,0 The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE INCREASE EXPENDITURES (DECREASE REVENUE) REVENUE) DECREASE EXPENDITURES (INCREASE Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 03 9050 6050 Transfer In 525,950.00 200 03 9050 2700 Transfer Out 525,950.00 TOTAL This amendment is being requested because: To correct employee benefits transfer. $525,950.00 TOTAL $525,950.00 Prior Committee Actions (Dates): ftr �� ` _ Cle,10 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\shared goodies\forms\Bdget Amd Employee Benefits Transfer FYE20.xls (Apr 2003) oP/is Completed forms should be routed directly to the Finance Dept. `r: Waited 11_,oi ` nilt yin 1AWdgetic A rnn erndmrat FINANCE DEPT. ONLY Finance Committee approval required? YES NO / If so, date approved: 5go-nc•-•••,6).0 R gui e nt I,U'm The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2020 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 205 07 7500 3354 enue from Local Govts 1,300,000.00 205 07 7500 2165 Construction 1,300,000.00 TOTAL This amendment is being requested because: To budget for Highway 63 water main constructoin piad by Water Works to City to pay to DOT. TOTAL Prior Committee Actions (Dates): 741 (Signature Dept. Head or Designee) 510 Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:lshared goodieslformslBdget Amd Animal Control Longevity FYE20.xls (Apr 2003) PROJECT BUDGET WORKSHEET ALL PROJECTS PAGE ONE Project Name Neighborhood Services Party Trailer City Contract No. Project Manager Project Budget Total, Felicia Smith -Nails $ 10,500.00 1. How will this project be funded? A. Federal Grant Yes Grant Name 1 x No I CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes I x No Name No x Source of Funding 1 BHCGA Grant and VGM sponsorship 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? assrgnep'- _=fheiriance=Dept: Suvbproject No % Paid by federal grant Grant Agreement Number % Paid by state grant - Grant Agreement Number % Paid by City Paid by other entity 100.00% If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 1 - 12x6x6 enclosed trailer Done None x Yes No I 1 ICI n nn fl fl 1 x x n 4 - folding 8 ft tables 40- chairs cleaning supplies recreational games wireless speaker Page 2 must be attached and signed, PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program be Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3905 TIF Revenue 3371 Local/County Grant EXPENDITURES: 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel -- Prof Training 1390 Contractual Services 2140 Land Purchase 1358 Econ Dev Grant 2117 Motor Vehicles & Equipment 1567 Recreational Equipment & Supplies (Signature Dep Neighborhood Services Party Trailer 32 5850 City Clerk Use Only Finance Committee Approval Date asswt ed ay: a•e nance :- ue: :.. to _ ro1ec __ .p _�... (Each column should only include amounts by fund) Fund: 426 10,500.00 TOTALS $ 10,500.00 4,500.00 6,000.00 Fund: TOTALS $ 10,500.00 $ Date Gab Fund: too Fund: Total GIMP tor M 10, 500.00 ank 4i. OEM $ $ 10,500.00 041 041 4,500.00 6,000.00 IMO 10,500.00 M (Signature Finance Dept. Review) Date K:lshared noodieslforms\Copy of angle NS projectbudget.xls\Page 2 (Donat or NON-constr) (Mar 2010)