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HomeMy WebLinkAboutMinutes-05/18/2020May 18, 2020 The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers, Waterloo, Iowa, at 5:30 p.m., on Monday, May 18, 2020. Mayor Quentin Hart chaired the meeting by telephone. Roll Call: Boesen, Amos, Morrissey, Klein, Feuss, Grieder, Juon. Boesen, Amos, Morrissey, Feuss, Grieder, Juon joined the meeting by telephone. Mr. Feuss joined at 5:32 p.m. Prayer or Moment of Silence. Pledge of Allegiance: Kelley Felchle, City Clerk 157805 - Juon/Amos that the Agenda, as amended by deleting item 1.A.13, for the Regular Session on Monday, May 18, 2020, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. 157806 - Juon/Amos that the Minutes, as proposed, for the Regular Session on Monday, May 11, 2020, at 5:30 p.m., be accepted and approved. Voice vote -Ayes: Seven. Motion carried. Proclamation Declaring the Week of May 17-23, 2020 as National EMS Week. Proclamation Declaring May 2020 as Asian/Pacific Islander Heritage Month. ORAL PRESENTATIONS No comments were received from the public. Mr. Morrissey commented on the importance of recognizing Asian/Pacific Islander month. 157807 - Morrissey/Grieder that the above oral comments be received and placed on file. Voice vote -Ayes: Seven. Motion carried. CONSENT AGENDA 157808 - Juon/Feuss that the following items on the consent agenda be received, placed on file and approved: a. Resolutions to approve the following: 1. Resolution approving Finance Committee Invoice Summary Report, dated May 18, 2020, in the amount of $13,777,930.75, a copy of which is on file in the City Clerk's office, together with recommendation of approval of the Finance Committee. Resolution adopted and upon approval by Mayor assigned No. 2020-329. 2. Resolution setting setting date of public hearing as June 22, 2020 to approve an amendment to the East Waterloo Unified Urban Renewal and Redevelopment Plan, to update projects and project budgets to be included in the Plan and other general updates to the Plan, and setting date of consultation with taxing entities as June 3, 2020, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2020-330. 3. Resolution setting date of public hearing as June 22, 2020 to approve an amendment to the Northeast Industrial Area Urban Renewal and Redevelopment Plan, to update projects and project budgets to be included in the Plan, and other general updates to the Plan, and setting date of consultation with taxing entities as June 3, 2020, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2020-331. May 18, 2020 Page 2 4. Resolution setting date of public hearing as June 22, 2020 to approve an amendment to the Rath Urban Renewal and Redevelopment Plan, to update projects and project budgets to be included in the Plan and other general updates to the Plan, and setting date of consultation with taxing entities as June 3, 2020, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2020-332. 5. Resolution setting date of public hearing as June 22, 2020 to approve an amendment to the Martin Road Development Plan, to update projects and project budgets to be included in the Plan, and other general updates to the Plan, and setting date of consultation with taxing entities as June 3, 2020, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2020-333. 6. Resolution setting date of public hearing as June 22, 2020 to approve an amendment to the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Plan, to update projects and project budgets to be included in the Plan, and other general updates to the Plan, and setting date of consultation with taxing entities as June 3, 2020, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2020-334. 7. Resolution setting date of public hearing as June 1, 2020 on the adoption of the Updated Multi -Jurisdictional Hazard Mitigation Plan for Black Hawk County, Iowa, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2020-335. 8. Resolution approving preliminary plans, specifications and form of contract, etc., setting date of bid opening as June 11, 2020, and date of public hearing as June 15, 2020, in conjunction with the Waterloo Regional Airport Hangar 4 Improvement Project, Iowa DOT CSVI Project No: 9-I-200-ALO-200, and Iowa DOT Contract No. 21613, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2020-336. 9. Resolution approving preliminary plans, specifications and form of contract, etc., setting date of bid opening as June 11, 2020, and date of public hearing as June 15, 2020, in conjunction with the Waterloo Regional Airport - Airline Passenger Terminal Building Carpet Replacement Program (Phase 1), Iowa DOT Aviation Bureau Project No: 9-I-190-ALO-200, and Iowa DOT Aviation Bureau Contract No. 20601, and instruct City Clerk to publish notice. Resolution adopted and upon approval by Mayor assigned No. 2020-337. 10. Resolution awarding bid to Frickson Brothers Excavating, Inc. of Waterloo, Iowa, in the amount of $14,000, and approving the contract, bond and certificate of insurance, for demolition services at 411 East 8th Street, and authorizing the Mayor and City Clerk to execute said documents. Resolution adopted and upon approval by Mayor assigned No. 2020-338. 11. Resolution approving award of bid to US Cellular for wireless communication services, utilizing the State of Iowa bid, in the amount of $3,075.60 per month plus equipment costs, and authorizing the Mayor and City Clerk to execute said document. Resolution adopted and upon approval by Mayor assigned No. 2020-339. 12. Resolution approving Acceptance of Improvements for work performed by K. Cunningham Construction Company, Inc., of Cedar Falls, Iowa, in the amount of $144,396.17, in conjunction with the 2018 Orange Road Entrance Improvements for Hawkeye Community College, and receive and file a two-year maintenance bond. May 18, 2020 Page 3 Resolution adopted and upon approval by Mayor assigned No. 2020-340. b. Motion to approve the following: 1. a. PJ Travel Requests Name & Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed Martin M. Petersen, Iowa State Bar Webinar May 18-22, 2020 $125 City Attorney Association Annual Meeting Approved Beer, Liquor, and Wine Applications Name & Address of Business Class New or Expiration Includes Renewal Date Sunday Metro Mart #4, 2332 Falls Ave. C Beer and E Liquor Renewal 6/30/2021 x Metro Mart #1, 3201 W. 4th St. C Beer Renewal 6/30/2021 x Isle Casino Hotel Waterloo, B Liquor, B Wine, and Renewal 4/30/2021 x 777 Isle of Capri Blvd. Outdoor Service Smitty's Bar, 709 Jefferson St. C Liquor and Outdoor Renewal 5/26/2021 x Service 3. Mayor Hart's recommendation of the following appointments: Appointee Board/Commission Expiration New or Date Re -Appointment Terry Conrad ADA Compliance Commission May 18, 2023 New 4. Motion to approve Change Order No. 1 to Boomerang Corporation of Anamosa, Iowa, for a net decrease of $263,111.68, in conjunction with the Waterloo Wastewater Treatment Plant Dry Run Creek Interceptor Project, Contract No. 877, and authorizing the Mayor to execute said document. Motion approving Change Order No. 9 to Lodge Construction, Inc., of Clarksville, Iowa, for a net decrease of $24,064.40, in conjunction with the FY 2017 CIP Pipelining Phase IIIB Project, Contract No. 949, and authorizing the Mayor to execute said document. 6. Motion to approve Change Order No. 3 to Municipal Pipe and Tool, of Hudson, Iowa, for a net decrease of $20,451.35, in conjunction with the FY 2019 CIP Pipelining Phase IIIC Project, Contract No. 962, and authorizing the Mayor to execute said document. 7. Bonds. Roll call vote -Ayes: Seven. Motion carried. PUBLIC HEARINGS 157809 - Morrissey/Amos that proof of publication of notice of public hearing on FY 2020 Wastewater Treatment Plant Digester No. 3 Cover Modifications Project, Contract No. 1021, as published in the Waterloo Courier on May 4, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. May 18, 2020 Page 4 This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 157810 - Morrissey/Grieder that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 157811 - Morrissey/Grieder that "Resolution approving plans, specifications, forms of contract, etc., and authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-341. 157812 - Morrissey/Grieder Motion to receive and file and instruct City Clerk to read bids and refer to the City Collection System Manager. Bid Estimate: $1,015,875. Bid Alternative: $1,179,225 Bidder Bid Security Total Bid Amount Base: $819,000 WRHINC Alt 1: $48,500 ' Amana, IA 5% Alt 2: $43,500 Alt 3: $7,000 Alt 4: $10,000 Base: $974,000 Woodruff Construction LLC 5% Alt 1: $88,500 Alt 2: $68,500 Waterloo, IA Alt 3: $9,100 Alt 4: $9,500 Base: $875,000 Story Construction Co Alt 1: $ $79,3405% Ames, IA Alt 2: $56,100 Alt 3: $6,800 Alt 4: $5,100 Voice vote -Ayes: Seven. Motion carried. 157813 - Amos/Morrissey that proof of publication of notice of public hearing on FY 2020 Newell Street RISE Project, Contract No. 991, as published in the Waterloo Courier on May 4, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 157814 - Amos/Morrissey that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 157815 - Amos/Morrissey that "Resolution confirming approval of plans, specifications, form of contract, etc. and authorizing to proceed", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-342. 157816 - Amos/Morrissey May 18, 2020 Page 5 Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review. Engineer's Estimate: $890,695.75 Bidder Bid Security Total Bid Amount Vieth Construction Corporation ° 5 /o $737,572.95 Cedar Falls, IA Midwest Concrete Inc. 5% $779,210.31 Peosta, IA Lodge Construction Inc. ° 5 /o $69l 843.65 Clarksville, IA Tschiggfrie Excavating ° 5 /o $794 953.62 Dubuque, IA Pirc Tobin Construction Inc. 5% $727,837.94 Alburnett, IA Baker Enterprises, Inc. ° 5 /o $710,742.61 Waverly, IA Peterson Contractors Inc. 5% $634,794.80 Reinbeck, IA K Cunningham Construction Co Inc. ° 5 /o $640,116.43 Cedar Falls, IA Voice vote -Ayes: Seven. Motion carried. 157817 - Feuss/Grieder that proof of publication of notice of public hearing on the sale and conveyance of City owned property located south of 1318 Martin Road, in the amount of $1.00, to 3 Stooges, LLC, including a Development Agreement, as published in the Waterloo Courier on May 8, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 157818 - Feuss/Grieder that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 157819 - Feuss/Grieder that "Resolution authorizing the sale and conveyance of City owned property located south of 1318 Martin Road, to 3 Stooges, LLC, in the amount of $1.00, and authorizing the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-343. 157820 - Feuss/Grieder that "Resolution approving a Development Agreement with 3 Stooges, LLC, for the construction of three commercial buildings, and authorizing the Mayor and City Clerk to execute said documents", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-344. 157821 - Morrissey/Feuss that proof of publication of notice of public hearing on General Obligation Bonds - GCP 2 - The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes, as published in the Waterloo Courier on May 6, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. May 18, 2020 Page 6 This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 157822 - Morrissey/Feuss that the bearing be closed. Voice vote -Ayes: Seven. Motion carried. 157823 - Morrissey/Amos that "Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-345. 157824 - Morrissey/Feuss that proof of publication of notice of public hearing on General Obligation Bonds - GCP 3 - The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes, as published in the Waterloo Courier on May 6, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 157825 - Morrissey/Feuss that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 157826 - Morrissey/Amos that "Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-346. 157827 - Morrissey/Feuss that proof of publication of notice of public hearing on General Obligation Bonds - GCP 4 - The issuance of not to exceed $700,000 General Obligation Bonds for general corporate purposes, as published in the Waterloo Courier on May 6, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 157828 - Morrissey/Feuss that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 157829 - Morrissey/Feuss that "Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-347. 157830 - Amos/Morrissey that proof of publication of notice of public hearing on General Obligation Bonds - ECP-UR 5 - The issuance of not to exceed $6,600,000 General Obligation Bonds for essential corporate urban renewal purposes, as published in the Waterloo Courier on May 6, 2020, be received and placed on file. Voice vote -Ayes: Seven. Motion carried. May 18, 2020 Page 7 This being the time and place of public hearing, the Mayor called for written and oral comments and there were none. 157831 - Amos/Morrissey that the hearing be closed. Voice vote -Ayes: Seven. Motion carried. 157832 - Amos/Feuss that "Resolution instituting proceedings to take additional action for the issuance of not to exceed $6,600,000 General Obligation Bonds", be adopted. Roll -call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-348. RESOLUTIONS 157833 - Klein/Amos that "Resolution directing the advertisement for sale of $8,235,000 Taxable General Obligation Bonds, Series 2020B, setting sale date as June 2, 2020, and approving electronic bidding procedures and the distribution of the Preliminary Official Statement for the sale", be adopted. Roll call vote -Ayes: Seven. Motion carried. Michelle Weidner, Chief Financial Officer, provided an overview of the item. Resolution adopted and upon approval by Mayor assigned No. 2020-349. 157834 - Klein/Amos that "Resolution directing the advertisement for sale of $7,025,000 General Obligation Bonds, Series 2020A, setting sale date as June 2, 2020, and approving electronic bidding procedures and distribution of Preliminary Official Statement for the sale", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-350. 157835 - Feuss/Grieder that "Resolution to approve Experience Waterloo (CVB) board recommendation for funding in the Event/Capital Hotel -Motel Tax Grant funds for FY21", be adopted. Roll call vote -Ayes: Seven. Motion carried. Tavis Hall, Experience Waterloo Executive Director, provided an overview of the grant requests. He explained that the funds are reimbursement funds and stated that as part of the grant application, if there are any material changes to an event, such as holding a virtual event, than those events would not be funded. He further explained that the economic impact is significant as they would generate $7,775,000. Resolution adopted and upon approval by Mayor assigned No. 2020-351. 157836 - Feuss/Grieder that "Resolution approving renewal of contract with Wellmark Blue Cross Blue Shield of Iowa for administration of the Employee Health Care and Prescription Plan from July 1, 2020 through June 30, 2021, including administrative fees and stop loss insurance in the amount of $1,585,315, and authorizing the Human Resources Director to execute said document", be adopted. Roll call vote - Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-352. 157837 - Feuss/Grieder May 18, 2020 Page 8 that "Resolution approving renewal of contract with Delta Dental of Iowa, in the amount of $4.76 per contract for administration of the Employee Dental Care Benefit Plan from July 1, 2020 through June 30, 2021, and authorizing the Human Resources Director to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-353. 157838 - Feuss/Grieder that "Resolution approving renewal of contract with National Insurance Services for administration of the Employee Life and Long Term Disability Benefit Plan from July 1, 2020 through June 30, 2021, and authorizing the Human Resources Director to execute said document", be adopted. Roll call vote - Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-354. 157839 - Boesen/Morrissey that "Resolution approving a Staffing for Adequate Fire and Emergency Response (SAFER) Grant application to hire four (4) additional firefighters, and authorize Fire Chief to sign said document", be adopted. Roll call vote -Ayes: Six. Nays: One (Klein). Motion carried. Mrs. Juon explained her understanding of how the grant works. She questioned what would happen if in the future, the city's revenue would not support the 106 firefighters the city currently has, let alone the 110 that the city would potentially have if awarded the grant. Pat Treloar, Fire Chief, explained that the grant requires setting an operational level. If the city were not able to keep the level that it set when originally applying for the grant, the city would be in default of the grant. Mrs. Klein commented that the pandemic has wrecked city budgets across the nation and the city will be struggling to meet current service levels. She expressed concern for having to do layoffs in the future. Mr. Boesen commented that the important thing about the grant is that the match requirement over three years has been eliminated. He stated that the city should apply for the grant then make a determination, if awarded, whether to accept the grant funds. He encouraged council to apply for the grant and stated that he believes that the federal government will step up and backfill the cities. Pat Treloar commented that he had discussion with staff to work on the grant, then once the pandemic hit, they decided to not submit an application until the match requirement was eliminated. He added that the department would come back to council if awarded and weigh whether to accepting the funding and that a penalty does not exist to reject the funds. Mr. Amos commented that several years of budget discussions have included the request for additional firefighters; however, through budget negotiations none has been added. He stated that with this grant, those needed positions could be filled at no cost to the city, and he will be supporting this resolution. Mr. Morrissey commented that this is an application to ask for the SAFER Grant and it is not a commitment. He stated this is a federal grant and that they are aware of the pandemic, problems, and cost it is causing local governments. It is a show of solidarity on behalf of the federal governments with municipalities to encourage them to keep public safety as a priority. Mayor Hart questioned if any costs of the grant are not covered. Pat Treloar explained that the grant does not pay for personal protective equipment or pre -employment physicals. He speculated that the federal government was not receiving grant applications, which prompted them to remove the cost share requirement and fully fund the grant. Mayor Hart questioned what would happen, after year one of the grant, the city cannot keep the position. May 18, 2020 Page 9 Pat Treloar commented that some guidance exists but it is not exact, and there may be some negotiation available. Mr. Boesen commented that there might be some savings in overtime by adding four firefighters at no cost. Resolution adopted and upon approval by Mayor assigned No. 2020-355. 157840 - Boesen/Morrissey that "Resolution approving School Resource Officer Agreement with the Waterloo Community School District to provide six (6) School Resource Officers in the schools for FY 2021, in the amount of $290,370, to include funding for Officer training, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Major Joe Leibold provided an overview of the agreement. Resolution adopted and upon approval by Mayor assigned No. 2020-356. 157841 - Boesen/Morrissey that "Resolution approving a five-year Maintenance Agreement with Access Systems, Inc., of Cedar Falls, Iowa, in conjunction with printer and copier needs for the Police Department, at State of Iowa bid pricing, and authorizing the Mayor to execute said document", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-357. 157842 - Morrissey/Grieder that "Resolution authorizing an exception to the City of Waterloo Purchasing Procedures Policy to approve the purchase of a demonstration 2019 Kenworth 300 Cab Over one (1) Man Patcher Unit, from Star Equipment, of Waterloo, Iowa, in the amount of $201,369", be adopted. Roll call vote - Ayes: Seven. Motion carried. Mr. Boesen questioned where the money will come from and if the unit is currently at public works. Randy Bennett, Public Works Division Manager, explained that the vehicle will be purchased with 2019 bond funds and confirmed the unit has been at the public works facility to demo before making a decision to purchase. Resolution adopted and upon approval by Mayor assigned No. 2020-358. 157843 - Morrissey/Grieder that "Resolution extending time -line for holding bids in conjunction with the FY 2020 Asphalt Overlay Program, Contract No. 992, from 30 days from the date of bid opening to 81 days from the date of bid opening", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-359. 157844 - Morrissey/Grieder that "Resolution approving construction plans for Drainage Swale Storm Sewer serving Greenbelt Centre Plat No. 5 and No. 8, as submitted by VJ Engineering, of Cedar Falls, Iowa", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-360. 157845 - Morrissey/Grieder May 18, 2020 Page 10 that "Resolution amending Resolution No. 2020-303, adopted on May 4, 2020, by amending paragraph two and the final paragraph of the resolution", be adopted. Roll call vote -Ayes: Seven. Motion carried. Resolution adopted and upon approval by Mayor assigned No. 2020-361. ADJOURNMENT 157846 - Boesen/Grieder that the Council adjourn at 6:24 p.m. Voice vote -Ayes: Seven. Motion carried. Kellef s Kelley Felchle City Clerk