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HomeMy WebLinkAbout05.04.20.finance committee minutesFINANCE COMMITTEE May 4, 2020 5:10 p.m. Harold E. Getty Council Chambers Members present: Vice Chairperson Pat Morrissey, Margaret Klein, and Chairperson Sharon Juon joined the meeting by telephone. Moved by Morrissey seconded by Klein that the Agenda, as proposed, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Morrissey seconded by Klein that the Minutes of April 27, 2020, as proposed, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Klein seconded by Morrissey that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Brock Weliver, Fire Prevention Officer ICC Fire Inspector II Certification On-line Waterloo, IA No later than June 30, 2020 $219 Michelle Weidner, Chief Financial Officer Iowa Governmental Audits - Local Government Update In -office Webcast or Des Moines, IA May 11, 2020 $225 Michelle Weidner, Chief Financial Officer Iowa Governmental Roundtable Webinar May 12, 2020 $300 Voice vote - Ayes: Three. Motion carried. Moved by Morrissey seconded by Klein that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. AmouS//H Est. Expenditure Building Maintenance $1,550 Removal of concrete and replace pool deck sections at Gates Pool. Building Maintenance NTE $6,000 Repair piping at Gates Pool. Convention Center $2,300 Re -keying of many parts of the facility. Engineering $5,000 Traffic control for the FY2020 Osage Road and Wagner Road railroad crossing repairs. Leisure Services $8,164 Additional playground mulch at Elks Park. Leisure Services $3,342 Young Arena ammonia ice system annual preventative maintenance. MIS $4,581.15 (5) Dell Latitude Laptops. Sanitation $23,387.50 + $2,340.80 S/H (200) large green carts, (250) medium green carts and (50) large brown carts. Street $23,274 + $2,000 S/H 25-Ton Tilt Tag Trailer. Mrs. Klein questioned if the city should be paying to repair the pools when plans for their future is up in the air, including whether or not they will be open. Finance Committee May 4, 2020 Page 2 Noel Anderson, Community Planning and Development Director, explained that they have existing bond funding to complete the repair. Paul Huting, Leisure Services Director, explained that it is recommended to complete the repairs with existing bond funds as the ability of the city to construct an aquatics center in the future may be delayed by a year or more due to the financial impact of the pandemic on grant funding through the casino. Voice vote - Ayes: Three. Motion carried. Moved by Klein seconded by Morrissey that the budget amendment to increase Reimbursement for Services revenue and Health Services expenses in the amount of $4,000 for Animal Control, as submitted by Animal Control, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Klein seconded by Morrissey that the budget amendment to budget for refund revenue received and spend it for chemicals in the amount of $16,128 for the Local Option Tax Seal Coating activity, as submitted by the Street Department, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Klein seconded by Morrissey that the project budget for the Newell Street Rise Road Project at a total cost of $995,695.75, funded with $400,000 in RISE grant proceeds, $400,000 in Local Option Tax funds and $126,945.75 in future tax increment financing funds, as submitted by Engineering, be approved. Voice vote - Ayes: Three. Motion carried. Mr. Morrissey requested an overview of the item. Noel Anderson provided an explanation of the item. Mrs. Juon questioned if TIF funds are available for the project. Noel Anderson explained the TIF funds are being created with the new Con-Trol project. Michelle Weidner, Chief Financial Officer, explained that it would be several years before the TIF funds would be available and that it is still unknown if local option funds will be better. Mrs. Juon questioned if the city has received an update on Local Option funds. Michelle Weidner explained there has been no update from the state and she does not expect to hear before the end of May. Moved by Klein seconded by Morrissey that the budget amendment to use General Fund Balance to pay expenses to the State of Iowa Medicaid Enterprise for costs related to future additional fees to be received for Ground Emergency Medicaid Transport in the amount of $600,000, as submitted by the Fire Department, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Klein seconded by Morrissey that the budget amendment to use fund balance for additional unemployment expenses to be paid in the amount of $7,014, as submitted by Human Resources, be approved. Voice vote - Ayes: Three. Motion carried. Moved by Klein seconded by Morrissey that the request for authorization to dispose of Convention Center furnishing and equipment per attached list, be approved. Voice vote - Ayes: Three. Motion carried. Mr. Morrissey requested an explanation of how the property will be disposed. Michelle Weidner explained that they plan to sell the items through Facebook as they had great success with selling outdated folding chairs. Auctioneers were not interested in disposing of these items. Finance Committee May 4, 2020 Page 3 Moved by Juon seconded by Klein that Bills Payment, as contained in Accounts Payable Invoice Report, dated May 4, 2020, in the amount of $817,548.28 be received, placed on file and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion carried. Mr. Morrissey questioned if the Chief Financial Officer has seen a change in expenditures due to the pandemic. Mr. Morrissey questioned if there have been noticeable effects from COVID-19 on the bills coming and city expenditures. Michelle Weidner explained that they have seen an increase in the purchase of hand sanitizer and supplies, and sanitizing equipment for police and fire, but the biggest impact is to revenue not received. Mrs. Juon commented that expenses are down this week. Michelle Weidner concurred and noted this is potentially because departments have been asked to conserve their funds during this time, along with the lack of expenses due to the closure of some facilities. Mr. Morrissey questioned if it is too early to see the effects on different parts of the revenue sources. Michelle Weidner commented that the city has stopped receiving weekly payments from the casino, interest payments are down, fees have stopped, but larger ones like property taxes are still up in the air. Local Option, Hotel -Motel Tax, and Road Use Tax payments are up in the air as well, but she estimated that they would be reduced. Paul Huting commented that he turned in a report to the Mayor and Michelle Weidner about their finances and explained that; overall, the outlook is not as grim as may be estimated right now. With no further business before the committee, it was moved by Morrissey seconded by Klein that the meeting be adjourned at 5:29 p.m. Voice vote - Ayes: Three. Motion carried. Ke//ei �e/ch/e �E° Kelley Felchle City Clerk