HomeMy WebLinkAbout05.11.2020.finance committee minutesFINANCE COMMITTEE
May 11, 2020
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Pat Morrissey, Margaret Klein, and Chairperson Sharon Juon.
Mr. Morrissey and Mrs. Juon joined the meeting by telephone.
Moved by Morrissey seconded by Klein that the Agenda, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the Minutes of May 4, 2020, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Kelley Felchle, City Clerk, stated that Mr. Bennett, Public Works Division Manager, requested
that item number 7, be removed.
Moved by Klein seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Chris Ferguson, Fire
Marshal
Arson K9 Recertification
Omaha, NE
June 8-12, 2020
$718.40
Investigator Hesse
Child Forensic Interviewer
Course
Waterloo,
IA
May 22, 2020
$225
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount +
Est. S/H
Expenditure
Airport
$1,366
2020-21 Lenel software upgrade for Airport door access
system.
Building
$3,000
Fire alarm/suppression system plans review at 600 Park
Inspections
Lane Friendship Village.
Cultural & Arts
$5,750
Photographic documentation of art from the permanent
collection including photo shoot and post production,
funded by a private restriction contribution.
Garage
$12,024.28 +
Chain, hose assembly and clutch assembly for Unit
$114.20 S/H
#190805.
Garage
$3,550 +
(2) Vacuums and installation.
$400 S/H
Leisure
$1,320 +
Antibacterial force wipes and dispensers for weight room
Services
$195 S/H
and cardio equipment cleaning.
Police
$1,925
Laserfiche software migration for Police Department
server.
Police
$950 +
7-step work ladder with 36" safety platform.
$319.54 S/H
Traffic
$2,737.25 +
(11) sets of various sizes of aluminum sign blanks.
$400 S/H
Finance Committee
May 11, 2020
Page 2
Mrs. Juon commented that a council member is concerned that the pre -authorizations are necessary
purchases.
Michelle Weidner, Chief Financial Officer, confirmed that the purchases are necessary.
Mr. Morrissey requested an overview for item 4.
Michelle Weidner explained that Building Inspections contracts with an outside company to
complete more complicated plan reviews.
Mr. Boesen commented that, as a council, a hard look needs to be given to requests that come in
for expenditures.
Mr. Morrissey commented that this is a different time we are living in and wants versus needs look
differently than they did in years past, especially during floods.
Mrs. Juon commented that it has been discussed at department head meetings that savings across
the board is an expectation of city staff.
Voice vote - Ayes: Klein Motion carried.
Mr. Morrissey commented that he spoke to the CFO prior to the start of the meeting and asked that
each amendment be discussed individually.
Moved by Morrissey seconded by Klein that the project budget amendment for the Police
Automated Traffic Enforcement project to budget to pay the program expenses for the current
fiscal year in the amount of $500,000, as submitted by the Police Department, be approved. Voice
vote - Ayes: Three. Motion carried.
Michelle Weidner provided an overview of the item.
Moved by Morrissey seconded by Klein that the project budget for the FY20 Coronavirus
Emergency Supplemental Funding Program for federal funds in the amount of $190,086 for
Coronavirus response expenses, as submitted by the Police Department, be approved. Voice vote
- Ayes: Three. Motion carried.
Michelle Weidner provided an overview of the item.
Moved by Morrissey seconded by Klein that the project budget for the Cares Relief Funding for
federal funds received in the amount of $42,857 for ambulance services to be used to purchase
equipment, as submitted by the Fire Department, be approved. Voice vote - Ayes: Three. Motion
carried.
Michelle Weidner provided an overview of the item.
Moved by Morrissey seconded by Klein that the budget amendment required for anticipated
refunding bond issues, in the total amount of $8,804,000, as submitted by the Finance Department,
be approved. Voice vote - Ayes: Three. Motion carried.
Michelle Weidner provided an overview of the item.
Moved by Morrissey seconded by Klein that the budget amendment required for anticipated
refunding bond issues, in the total amount of $3,905,000, as submitted by the Finance Department,
be approved. Voice vote - Ayes: Three. Motion carried.
Michelle Weidner provided an overview of the item.
Moved by Klein seconded by Morrissey that the budget amendment for health insurance to record
stop loss refunds revenue received and related expenses in the amount of $1,443,000, as submitted
by the Finance Department, be approved. Voice vote - Ayes: Three. Motion carried.
Finance Committee
May 11, 2020
Page 3
Michelle Weidner provided an overview of the item.
Moved by Klein seconded by Morrissey that the budget amendment to use Tax Increment Fund
Balance to budget for prior year rebates paid in the current year in the amount of $50,000, as
submitted by the Finance Department, be approved. Voice vote - Ayes: Three. Motion carried.
Michelle Weidner provided an overview of the item.
Moved by Klein seconded by Morrissey that the budget amendment to the Solid Waste activity to
budget for revenue and expenses related to the new recycling program in the amount of $470,000,
as submitted by the Finance Department, be approved. Voice vote - Ayes: Three. Motion carried.
Michelle Weidner provided an overview of the item.
Moved by Klein seconded by Morrissey that the budget amendment to use fund balance designated
for insurance claims to pay additional anticipated claims and insurance premiums in the amount
of $355,714, as submitted by the City Clerk, be approved. Voice vote - Ayes: Three. Motion
carried.
Michelle Weidner provided an overview of the item.
Moved by Klein seconded by Morrissey that the budget amendment to use Local Option Tax fund
balance for additional anticipated expenses to be paid this fiscal year in the amount of $1,500,000,
as submitted by Engineering, be approved. Voice vote - Ayes: Three. Motion carried.
Michelle Weidner provided an overview of the item.
Moved by Juon seconded by Morrissey that Bills Payment, as contained in Accounts Payable
Invoice Report, dated May 11, 2020, in the amount of $3,599,450.40 be received, placed on file
and approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Morrissey seconded by Klein that
the meeting be adjourned at 5:34 p.m. Voice vote - Ayes: Three. Motion carried.
Ke//'e# re/cKe
Kelley Felchle
City Clerk