HomeMy WebLinkAbout06.01.20.finance committee minutesFINANCE COMMITTEE
June 1, 2020
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Pat Morrissey, and Chairperson Sharon Juon joined the
meeting by telephone, Margaret Klein was present.
Moved by Morrissey seconded by Klein that the Agenda, as proposed, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the Minutes of May 26, 2020, as proposed, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Klein seconded by Morrissey that the request for the following travel requests, be
approved.
Travel Requests
Name & Title of
Personnel
Class/Meeting
Destination
Date(s)
Amount
not to
Exceed
Greg Ahlhelm, Building
Official
CEU Authority -
Mechanical Update class
Online
June 9, 2020
$275
Scott Buchan and Kelby
Haynes, Electricians
American Signal Early
Warning Siren Training
Milwaukee,
WI
June 8-10, 2020
$890
Voice vote - Ayes: Three. Motion carried.
Moved by Klein seconded by Morrissey that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount +
Est. S/H
Expenditure
Airport
$3,520
Replacement of sprinklers, antifreeze solution and annual
inspection.
Airport
$6,600
Additional inlet and 12" storm sewer north of overhead door
on west side of Hangar #4.
Garage
$2,360
Transmission kit for Animal Control van.
Leisure Services
$3,728
(16) Sections of Hubbell ADA sidewalk cord covers to use at
events held at Lincoln Park.
Police
$2,012 +
$312 S/H
Traffic cones for precision drivers training for the Police
Department.
Traffic
$1,200 +
$250 S/H
(200) 18" orange traffic cones.
Traffic
$4,300
(200) 1 3/4" 12 foot steel posts and (25) 2" 12 foot posts.
Mrs. Juon questioned why the director did not get a bid for the work on item 4.
Keith Kaspari, Airport Director, provided an explanation for his decision and stated that the work
has already been done.
Michelle Weidner, Chief Financial Officer, explained that the policy does not give authority to
department heads to make unilateral decisions and stated that if there is an emergency situation,
the department head should, at a minimum, discuss the issue with herself and the Finance Chair
prior to any action.
Mrs. Klein questioned when the work was done.
Finance Committee
June 1, 2020
Page 2
Keith Kaspari explained the work was done on May 18, 2020.
Mrs. Klein asked if the company had a contract with the city and if they have insurance.
Keith Kaspari confirmed the company does have insurance but that there was no contract with the
city.
Mrs. Juon requested clarification that the contract was between the airport hangar owners and the
contractor and that the insurance did not cover the city.
Keith Kaspari reiterated the reason for his decision.
Mr. Morrissey questioned if the city saved money by completing the work in this manner
Keith Kaspari commented that he believes that it was a savings as the contractor was already at
the site doing other work.
Mrs. Juon commented that she is very uncomfortable with the situation and though Mr. Kaspari
believes it was cheaper, council does not know that because no bids were sought and also that no
bonds or insurance was requested.
Mrs. Klein commented she concurs with Mrs. Juon's comments and stated that since she began
her term, she has been uncomfortable with things coming before council for approval that have
already taken place and that she would like to have been contacted in advance.
Mr. Morrissey questioned what would have been the scenario if the decision to move forward was
not made in favor of waiting for council's approval to seek bids.
Keith Kaspari explained that there would have been a safety issue due to an open trench as well as
the water main being offline.
Mr. Morrissey questioned when he informed anyone that he had made this decision.
Keith Kaspari stated that he submitted a pre -authorization to Michelle Weidner approximately 2-
3 days following his decision.
Mr. Boesen commented that this should have been resolved with a phone call to Michelle Weidner
and Mrs. Juon.
Mrs. Klein commented that she concurs with Mr. Boesen and that she appreciates when she is
notified beforehand so there are no surprises.
Mrs. Juon commented that it also follows policy to notify in advance of any emergent needs.
Mr. Morrissey commented that the city still needs to pay the bill.
Mrs. Juon commented that the city should pay the bill but that she reminded Mr. Kaspari to follow
the policy and to notify the committee if an emergency arises.
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the refund request in the amount of $75.15 for garbage
collection fees billed in error on a property located at 126 Lincoln Street, be approved. Voice vote
- Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the refund request in the amount of $34.40 for garbage
and yard waste/collection fees billed in error on a property located at 5483 Summerland Drive, be
approved. Voice vote - Ayes: Three. Motion carried.
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June 1, 2020
Page 3
Moved by Morrissey seconded by Klein that the refund request in the amount of $10 for recycling
service fees billed in error on a property located at 728 Hope Avenue, be approved. Voice vote -
Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the refund request in the amount of $9.30 for
Extended Yard Waste service fees billed in error on a property located at 3151 Marigold Drive, be
approved. Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the refund request in the amount of $305.40 for
garbage collection fees billed in error on a property located at 1626 Easton Street, be approved.
Voice vote - Ayes: Three. Motion carried.
Moved by Morrissey seconded by Klein that the request by the Fire Chief for permission to dispose
of decommissioned ambulance, be approved. Voice vote - Ayes: Three. Motion carried.
Moved by Juon seconded by Morrissey that Bills Payment, as contained in Accounts Payable
Invoice Report, dated June 1, 2020, in the amount of $758,857.51 be received, placed on file and
approved and forwarded to the full council for approval. Voice vote - Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Morrissey seconded by Klein that
the meeting be adjourned at 5:27 p.m. Voice vote - Ayes: Three. Motion carried.
Ke/'/'ey-e/c/ile
Kelley Felchle
City Clerk