HomeMy WebLinkAbout02/05/2015 CounciLWorkSession
February 5, 2015
8:00 a.m.
Harold E. Getty Council Chambers
Roll Call.
Approval of Agenda, as proposed. \,t) /3
1. Discussion of weekly council agenda
2. Discussion of FY2016 proposed budget.
Adjournment
Suzy Schares, CMC
City Clerk/Human Resource Director
THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
REGULAR SESSIOKTO_BE_HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Monday, February 9, 2015
5:30 PM
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs resulting in a
diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government entities.
6. Collaborate with statewide elected officials to reduce the burden on local property taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well
maintained
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. At the chair/presider's discretion,you may address an item on the current agenda by stepping to
the podium,and after recognition by the chair/presider,state your name,address and group
affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of five(5)minutes as long as you have
registered with the City Clerk's office no later than 4:00 p.m.on the day of the Council Meeting.
If not registered with the City Clerk's office you may speak one(1)time per item for a maximum
of three(3)minutes.
3. If there is a hearing scheduled as part of an agenda item,the chair/presider will allow everyone
who wishes to address the council,using the same participation guidelines found in these"general
rules".
4. Although not required by city code of ordinances,oral presentations may be allowed at the
chair/presider's(usually the Mayor or Mayor Pro Tem)discretion.The"oral presentations"
section of the agenda is your opportunity to address items not on the agenda.You may speak one
(1)time per item for a maximum of five(5)minutes as long as you have registered with the City
Clerk's office no later than 4:00 p.m.on the day of the Council Meeting.If not registered with the
City Clerk's office a speaker may speak to one(1)issue per meeting for a maximum of three(3)
minutes. Official action cannot be taken by the Council at that time,but may be placed on a
future agenda or referred to the appropriate department.
5. Keep comments germane and refrain from personal,impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-
4323.
7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m.on Monday of the day of
the City Council meeting to appear before the City Council(may also register by phone).
Registered speakers will be given first priority.
Page 1 of 64
Roll Call.
Moment ofSilence.
Pledge of Allegiance
Abraham Funchess, Human Rights Director
Agenda, as proposed or amended.
Minutes of February 2, 2015, Regular Session, as proposed.
Recognition of Darryl Hartema as the February 2015 Team Member of the Month.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without
separate discussion, unless someone from the council or public requests that a
specific item be considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on
file in the office of the City Clerk.
2. Request from Cunningham Schools for a 5K Run/Walk to be held on May 2, 2015
from 9:00 - 10:00 a.m..
Submitted By: Joe Leibold, Captain of Police Services
3. Resolution preliminarily approving plans, specifications, form of contract, etc.
and setting date of bid opening as February 26, 2015 and date of public hearing as
March 2, 2015 for the F.Y. 2015 Asphalt Overlay Program, Contract No. 874; and
instruct City Clerk to publish notice of plans, specifications, form of contract, etc.
Submitted By: Jamie Knutson, PE, Associate Engineer
4. Resolution preliminarily approving specifications, bid documents, etc., and setting
date of bid opening as March 5, 2015 and date of public hearing as March 9, 2015
for the FY2015 Upper Gates Shelter Project, and instruct City Clerk to publish
notice of specifications, bid document, etc.
Submitted By: Travis Nichols, Facilities/Project Manager
5. Resolution setting date of hearing as February 23, 2015 to approve request of
Green Acres Storage, LLC to rezone 2.26 acres from "R-4, R-P" Planned Multiple
Family Residence District to "B-P" Business Park District for the purpose of
constructing a new 102,090 SF indoor storage facility, generally located east of
4015 Hurst Drive; and instruct City Clerk to publish notice.
Submitted By: Noel Anderson, Community Planning & Development Director
6. Resolution approving the request of Heartland Homes of Cedar Valley, LLC for tax
exemptions on the construction of four (4) new 12-plex apartment buildings valued
at $4,000,000 for the property located at 4002, 4004, 4006 and 4008 University
Avenue and located within the Consolidated Urban Revitalization Area (CURA).
Submitted By: Noel Anderson, Community Planning & Development Director
7. Resolution setting date of public hearing as February 23, 2015 to approve a parking
agreement with Agape Rehabilitation Agency, P.C., to lease 19 City owned parking
spaces located adjacent to 403-405 Jefferson Street.
Submitted By: Aric Schroeder, City Planner
B. Motion to approve the following:
Page 2 of 64
1. TRAVEL REQUESTS
a. Bryan Foster
Class/Meeting: Shade Tree Short Course and INLA Tradeshow
Destination:Ames, IA
Dates: 2/24/15-2/26/15 Amount not to exceed: $260.00
b. Eric Thorson, City Engineer
Class/Meeting: 2015 American Public Works Association/ISOSWO Spring
Conference
Destination: West Des Moines, IA
Dates: 3/25/15 -3/27/15 Amount not to exceed: $485.00
c. Wayne Castle, Associate Engineer
Class/Meeting: 78th Annual SLSI Land Surveyors Conference
Destination: Ames, IA
Dates: 3/5/15-3/6/15 Amount not to exceed: $355.63
2. LIQUOR LICENSES
a. Trucker Bar, 1915 Bourland Avenue
Class: C Liquor
Renewal Application Includes Sunday
Expiration Date: 12/12/15
b. Spicoli's, 3555 University Avenue
Class: C Liquor, Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 12/11/15
3. APPOINTMENTS
a. Ronald W. Nielsen
Board/Commission: Memorial Hall Commission
Expiration Date: 3/31/2018
New Appointment
b. Scott McDonald
Board/Commission: Memorial Hall Commission
Expiration Date: 3/31/2018
New Appointment
4. Motion to approve Application for Fireworks Display for Charles Majeske for Hairball
Concert at McElroy Auditorium on February 13, 2015.
5. Motion to approve Application for Fireworks Display for Isle Capri Casino, 777 Isle
Capri Boulevard, on February 19, 2015.
6. Recommendation of appointment of Justin Lamprecht to the position of Park
Maintenance II Forestry in the Leisure Services Department effective February 10,
2015, subject to physical examination and drug screen.
Submitted By: Paul Huting, Leisure Services Director
RESOLUTIONS
Page 3 of 64
2. Resolution approving Notice of Discontinuation from NPDES Coverage Under General
Permit No. 2 to the Iowa Department of Natural_Resources in conjunction with F.Y. 2014
Orange School Sanitary Sewer Extension, Contract No. 816; and authorize Mayor to
execute said document.
Submitted By: Jamie Knutson, PE, Associate Engineer
3. Resolution approving award of contract to Benton's Sand and Gravel of Cedar Falls,
Iowa, in the amount not to exceed $514,955.64, in conjunction with F.Y. 2015 Geraldine
Road - Phase III, Contract No. 871.
Submitted By: Jeff Bales, Associate Engineer
4. Motion approving Change Order No. 3 for a net increase $7,274.17 for the LaPorte
Road Pumping Station and Force Main, Contract No. 847.
Submitted By: Larry N. Smith, Waste Management Services Superintendent
5. Motion approving Change Order No. 3 for a net increase of$75,950.09 for the F.Y. 2014
W. Airline Highway Rehabilitation, Contract No. 827; and authorize the Mayor and City
Clerk to execute said document.
Submitted By: Dennis Gentz, PE, Assistant City Engineer
6. Resolution approving Completion of Project and Recommendation of Acceptance of
Work for work performed by Iowa Erosion Control, Inc., of Victor, Iowa, at a total cost of
$1,188,925.98, for the F.Y. 2014 W. Airline Highway Rehabilitation, Contract No. 827.
Submitted By: Eric Thorson, PE, City Engineer
7. Resolution approving Completion of Project and Recommendation of Acceptance of
work performed by Municipal Pipe Tool Company, LLC of Hudson, Iowa in the amount of
$679,390.87 for the Sanitary Sewer Improvements Service Areas No. 15 and 16 - Phase
I, Contract No. 866 and receive and file two (2) year maintenance bond.
Submitted By: Larry N. Smith, Waste Management Services Superintendent
8. Resolution authorizing the Police Department to apply for a Governor's Traffic Safety
Bureau Grant for the period of October 1, 2015 to September 30, 2016.
Submitted By: Joe Liebold, Captain of Police Services
9. Resolution authorizing the City Clerk to certify against certain parcels unpaid snow
removal, weed mowing and lot clean-ups.
Submitted By: Larry N. Smith, Waste Management Services Superintendent
10. Resolution approving request by Otto and Kim Maclin of Anacapa Associates, LLC to
cancel development agreement and rescind Resolution No. 2014-919 for the sale of 506
Reed Street.
Submitted By: Noel Anderson, Community Planning & Development Director
ORAL PRESENTATIONS
ADJOURNMENT
Motion to adjourn. rL `�
�'Qj Suzy Schares, CMC
,J\ �� City Clerk/Human Resource Director
MEETINGS
�( Page 4 of 64
5:05 p.m. Boards and Commissions Committee, Harold E. Getty Council Chambers
5:10 p.m.Finance Committee Meeting, Harold E: Getty Council Chambers
Page 5 of 64
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Form 631.1 Department of Management
NOTICE OF PUBLIC HEARING
BUDGET ESTIMATE
FISCAL YEAR BEGINNING JULY 1,2014-ENDING JUNE 30,2015
City of Waterloo , Iowa
The City Council will conduct a public hearing on the proposed Budget at 225 Commercial, Law Ct Theater
on 3/3/2014 at 5:30 p.m.
(Date)xx/xx/xx (hour)
The Budget Estimate Summary of proposed receipts and expenditures is shown below.
Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor,
City Clerk,and at the Library.
The estimated Total tax levy rate per$1000 valuation on regular property $ 18.73967
The estimated tax levy rate per$1000 valuation on Agricultural land is . . $ 3.00375
At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of,any part
of the proposed budget.
(319) 291-4323 Michelle C.Weidner, CPA
-phone number City Clerk/Finance Officer's NAME
Budget FY Re-estimated FY Actual FY
2015 2014 2013
............................................................................ (a) (b) (c)
Revenues&Other Financing Sources
Taxes Levied on Property 1..... 40,890,651 39,993,210 40,275,404
Less:Uncollected Property Taxes-Levy Year 2 0 0 0
Net Current Property Taxes 3 40,890,651 39,993,210 40,275,404
Delinquent Property Taxes 4 0 0 18,966
TIF Revenues 5 6,992,576 6,617,844 6,525,669
Other City Taxes 6 17,206,396 16,406,745 14,746,096
Licenses&Permits 7 1,131,660 1,137,036 1,115,106
Use of Money and Property 8 1,277,842 1,246,800 1,447,063
Intergovernmental 9 34,235,321 36,675,603 29,905,632
Charges for Fees&Service 10 24,410,341 23,792,466 22,797,493
Special Assessments 11 209,000 174,000 232,389
Miscellaneous 12 4,859,253 6,571,570 9,492,202
Other Financing Sources 13 30,216,936 27,060,876 36,685,718
Total Revenues and Other Sources 14 161 429,976 159,676,150 163,241,738
Expenditures&Other Financing
n Uses
Public Safety 15 32,151,233 31,270,848 30,280,445
Public Works 16 27,350,651 27,265,482 22,825,295
Health and Social Services 17 466,285 365,503 374,944
Culture and Recreation 18 11,115,877 10,332,384 9,037,858
Community and Economic Development 19 12,206,546 13,544,292 12,914,619
General Government 20 6,104,534 5,809,710 5,044,904
Debt Service 21 14,835,268 14,166,914 21,330,453
Capital Projects 22 26,237,354 29,111,130 18,890,389
Total Government Activities Expenditures 23 130,467,748 131,866,263 120,698,907
Business Type/Enterprises 24 19,376,417 18,492,733 18,154,742
Total ALL Expenditures 25 149,844,165 150,358,996 138,853,649
Transfers Out 26 17,951,936 14,972,876 17,384,356
Total ALL Expenditures/Transfers Out 27 167,796,101 165,331,872 156,238,005
Excess Revenues&Other Sources Over
(Under)Expenditures/Transfers Out 28 -6,366,125 5,655,722 7,003,733
Beginning Fund Balance July 1 29 80,076,319 85,732,041 78,728,308
Ending Fund Balance June 30 30 73,710,194 80,076,319 85,732,041
City Finance[545]
CHAPTER 2
BUDGET AMENDMENTS AND FUND TRANSFERS
]Prim to iiiso'e3,see City Finance Committee[230]Oh 21
PREAMBLE
Consistent with home rule legislation,the city finance committee encourages as much flexibility as possible in the municipal budget
administration.At the same time,it is the responsibility of the city finance committee to require those procedures and processes necessary to
ensure adequate notice to citizens of proposed and adopted changes in the local budget and to provide an opportunity for citizen involvement
in the reallocation prnrncs.
545-2.1(384,388)Definitions.She following terms when used in the rules of this part have the following meanings:
Act'means the home rule Act,Acts of the Sixty-fourth General Assembly,chapter 1088,as amended.
BUDGET AMENDMENT DEFINITION:
'Budget amendment"means any change in the appropriations of a city's budget after the budget has been finally adopted,and that requires
preparation and adoption as provided in Iowa Code section384.16 and subject to protest in section 384.19.1f in these rules the committee has
provided that amendments of certain types or up to certain amounts do not require preparation and adoption as provided in Iowa Code
section 384.15 and are not subject to protest as provided in section 384.19,then these types of amendments are not considered to be budget
amendments (An increase in any one of the 9 expenditure programs over the budgeted amount REQUIRES
(An increase in any one of the 9 expenditure programs over the budgeted amount REQUIRES an amendment to the budget PRIOR
to making the expenditure.This cannot always be done,however,a city should not wait to amend to see if any other programs will
be exceed.
"Budget appropriation"means the allocation of the total appropriation to each program for the following fiscal year,as provided for by a
city's budget as finally adopted.All appropriations shall be allocated to one or more of the nine programs as defined in this rule.Any
expenditure authorized in Iowa Code sections 384.23 to 384.94 shall be deemed appropriated.
Detailed budget shall mean documenting revenues and transfer in by sources and funds,and documenting expenditures and transfers out by
funds,functions,and objects.
"Fund"means a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources,together with
all related liabilities and residual equities or balances,and changes therein,which are segregated for the purpose of carrying on specific
activities or attaining certain-obiecfives in aix:ordance with special regulations,restrictions or limitations.
"Program"means any one of the following nine major functions of public service that the city finance committee requires cities to use in
defining its program structure:
1.Public safety:
2.Public works:
3.Health and social services:
4.Culture and recreation: •
5.Community and economic development
6.General aovemment
7.Debt service:
8.Capital projects:
9.Business-tvoe activities.
"Transfers between funds"means the transfer of amounts from one fund to another fund.
545-2.2(384,388)Appropriation of unanticipated amount Budget amendments to the adopted city budget to permit the appropriation and
expenditure of unencumbered and unanticipated balances,or amounts anticipated to be available from sources other than property taxes but
which have not been appropriated in the adopted budget shall be prepared as provided in Iowa Code section 384.16 and subject to protest as
provided in section 384.19.All adopted budget amendments to appropriate and expend unanticipated amounts must be certified to the auditor
of the county or counties where the city is located and to the director of the department ofmanagementCh 2,p.2 City Finance[545]
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545-2.3(384,388)Transfers between programs.Except as specifically provided elsewhere inthese rules,all appropriation transfers
between programs are budget amendments and shall be pre-paredas provided in Iowa Code section 384.16 and subject to protest as
provided in section 384.19.All adopted budget amendments to permit the transfer of adopted budget appropriations between programs must
be certified to the auditor of the county or counties where the city is located and to the director of the department of management
Council Work Session
February 2, 2015
Time indicated below
Harold E. Getty Council Chambers
Roll Call.
Approval of Agenda,as proposed or amended.
4:30 p.m. Update on progress of new housing on the East and West side of
Waterloo by Black Hawk Contracting & Development Co.
Submitted By:Noel Anderson, Community Planning and Development
Director
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director