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Home My WebLink About01/22/2015 Council Work Session January 22, 2015 8:00 a.m. Harold E. Getty Council Chambers Roll Call. Approval of Agenda, as proposed. 1. Discussion of weekly council agenda Adjournment Suzy Schares, CMC City Clerk/Human Resource Director THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAROLD E. GETTY COUNCIL CHAMBERS Monday, January 26, 2015 5:30 PM CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. At the chair/presider's discretion,you may address an item on the current agenda by stepping to the podium,and after recognition by the chair/presider,state your name,address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of five(5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m.on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one(1)time per item for a maximum of three(3)minutes. 3. If there is a hearing scheduled as part of an agenda item,the chair/presider will allow everyone who wishes to address the council,using the same participation guidelines found in these"general rules". 4. Although not required by city code of ordinances,oral presentations may be allowed at the chair/presider's(usually the Mayor or Mayor Pro Tem)discretion.The"oral presentations" section of the agenda is your opportunity to address items not on the agenda.You may speak one (1)time per item for a maximum of five(5)minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m.on the day of the Council Meeting.If not registered with the City Clerk's office a speaker may speak to one(1)issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time,but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal,impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291- 4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m.on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Page 1 of 98 Roll Call. Moment of Silence. Pledge of Allegiance Agenda, as proposed or amended. Minutes of January 20, 2015, Regular Session, as proposed. Proclamation declaring January 25-31, 2015 as "Catholic Schools Week." 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution preliminarily approving specifications, bid documents, etc., and setting date of bid opening as February 12, 2015 and the date of public hearing as February 16, 2015 for Turf Maintenance Equipment; and instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Submitted By: JB Bolger, Golf& Downtown Area Maintenance Manager 3. Resolution approving an Order accepting Acknowledgment/Settlement Agreement and check for $300.00 from Tobacco Outlet Plus, 1803 La Porte Road for the sale of tobacco to minor violation. Submitted By: David R. Zellhoefer, City Attorney 4. Resolution approving an Order accepting Acknowledgment/Settlement Agreement and civil penalty check of$300.00 from Casey's General Store, 1604 La Porte Road for a tobacco sale to minor violation. Submitted By: David R. Zellhoefer, City Attorney 5. Resolution approving the request of Pamela Ann Cochran for tax exemptions on the construction of a new twin home valued at $150,000 for property located at 5906 Summerland Drive, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 6. Resolution approving the request of Samira & Nisuet Bolic for tax exemptions on the construction of a new home valued at $300,000 for property located at 1916 Paloma PI., and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 7. Resolution approving the request of Adam Smith for tax exemptions on the construction of a new home valued at $193,887 for property located at 1514 Hummingbird Circle, and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 8. Resolution approving the request of Ben Buckley for tax exemptions on the construction of a new single family home valued at $575,000 for property located at 4646 W 4th Street, and located in the City Limits Urban Revitalization Area (CLURA). Page 2 of 98 Submitted By: Noel Anderson, Community Planning & Development Director 9. Resolution approving the request of Don and Fran Page for tax exemptions on the construction of a new twin home valued at $150,000 for property located at 5493 Summerland Dr., and located in the City Limits Urban Revitalization Area (CLURA). Submitted By: Noel Anderson, Community Planning & Development Director 10. Resolution approving the request of Michael Hoy for tax exemptions on the construction of a kitchen and bath remodel valued at $18,000 for the property located at 335 Almond St. and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director 11. Resolution approving the request of Chastity Thomas for tax exemptions on the construction of a new single family home valued at $130,000 for the property located at 923 Lafayette St. and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director 12. Resolution approving the request of George & Sharlene Schmitz for tax exemptions on the construction of a new detached garage valued at $26,600 for the property located at 1309 Logan Ave. and located within the Consolidated Urban Revitalization Area (CURA). Submitted By: Noel Anderson, Community Planning & Development Director B. Motion to approve the following: 1. TRAVEL REQUESTS a. Bob Ball, Chief Building Inspector Class/Meeting: Wisconsin Commercial Building Code Refresher Destination: Madison, Wisconsin Dates: 2/15/2015 - Amount not to exceed: $1,185.00 2/18/2015 b. Investigator Hesse Class/Meeting: Canvassing, Search and Recovery Strategies for Abducted Children Destination: Council Bluffs, Iowa Dates: 2/9/2015 - Amount not to exceed: $610.00 2/12/2015 2. LIQUOR LICENSES a. Wishbone, 201 W. 18th Street Class: C Liquor, Outdoor Service, Catering Renewal Application Includes Sunday Expiration Date: 1/31/16 b. Sac's Neighborhood Pub, 2000 Hawthorne Avenue Class: C Liquor Renewal Application Includes Sunday Expiration Date: 3. APPOINTMENTS a. Gene Leonhart Page 3 of 98 Board/Commission: General Contractors Board Expiration Date: 1-26-2018 New Appointment b. Nancy Bamsey Board/Commission: Leisure Services Commission Expiration Date: 3-1-2018 Re-Appointment c. Edward Ottesen Board/Commission: Design Review Board Expiration Date: 1-26-2018 New Appointment d. Carol Dietz Board/Commission: Plumbing Board of Licensing, Examiners and Appeals Expiration Date: 1-23-2018 Re-Appointment e. Marvin Spencer Board/Commission: Leisure Services Commission Expiration Date: 3-1-2018 Re-Appointment f. Randy Waschkat Board/Commission: Plumbing Board of Licensing, Examiners and Appeals Expiration Date: 1-10-2018 Re-Appointment g. Michael C. Dennis Board/Commission: Memorial Hall Commission Expiration Date: 12-31-2017 Re-Appointment PUBLIC HEARINGS 2. Adoption of Multi-Jurisdictional Hazard Mitigation Plan for Black Hawk County, Iowa. Motion to receive and file proof of publication of public hearing. HOLD HEARING—No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution adopting the Multi-Jurisdictional Hazard Mitigation Plan for Black Hawk County, Iowa. Submitted By: Aric Schroeder, City Planner 3. Phase ll CIP Pipe Lining Project, Contract No. 876. Motion to receive and file proof of publication of notice of public hearing. HOLD HEARING—No comments on file. Motion to close hearing and receive and file oral and written comments. Resolution confirming approval of plans, specifications, form of contract, etc. Resolution ordering construction. Motion to receive and file and instruct City Clerk to read bids and refer to Waste Management Superintendent for review. Page 4 of 98 Submitted By: Larry N. Smith, Waste Management Services Superintendent RESOLUTIONS 4. Resolution approving award of bid for Two (2) Ford F-350 Pickup Trucks for Leisure Services Department to Bill Colwell Ford of Hudson, Iowa in the amount of$67,272. Submitted By: Mark Rice, Public Works Director 5. Resolution approving award of bid for One (1) Heavy Duty Chipper for the Leisure Services Department to Ditch Witch of Omaha, Nebraska in the amount of$68,454. Submitted By: Mark Rice, Public Works Director 6. Resolution approving Construction Plans for Sanitary Sewer serving Summerland Condos North First Addition, as submitted by Helland Engineering & Surveying LTD, of Cedar Falls, Iowa, and Sewage Treatment Agreement DNR Form 29 (Nov 00) with the Department of Natural Resources and the final acceptance of construction plans subject to the review and acceptance by the DNR; and authorize Mayor to execute said agreement. Submitted By: Dennis Gentz, PE, Assisitant City Engineer 7. Resolution approving Construction Plans for Sanitary Sewer serving Summerland Condos South, as submitted by Helland Engineering & Surveying LTD, of Cedar Falls, Iowa, and Sewage Treatment Agreement DNR Form 29 (Nov 00) with the Department of Natural Resources and the final acceptance of construction plans subject to the review and acceptance by the DNR; and authorize Mayor to execute said agreement. Submitted By: Dennis Gentz, PE, Assisitant City Engineer 8. Resolution approving Waterloo Convention and Visitors Bureau Event/Capital Project Grant Application for improvements at the Byrnes Tennis Center; and authorize the Mayor to execute said document. Submitted By: Mark Gallagher, Recreation Services Manager 9. Resolution approving Acceptance of Improvements of the Hammond Hills Sixth Addition (Paving) performed by K. Cunningham Construction Co., Inc., of Cedar Falls, Iowa, and (Sanitary Sewer & Storm Sewer) performed by Stickfort Construction Co., of Hudson, Iowa; and receive and file two-year Maintenance Bond from both contractors. Submitted By: Dennis Gentz, PE, Assistant City Engineer 10. Resolution approving the request by Robson Homes for the 7-lot Final Plat of Prairie Meadow Estates, generally located east of Morning Dove Drive. Submitted By: Noel Anderson, Community Planning & Development Director 11. Resolution approving Amendment to Supplemental Agreement No. 4 with Ament, Inc., of Waterloo, Iowa, through a Memorandum of Understanding Agreement, in conjunction with additional plan development services for the F.Y. 2014 Kimball Avenue Transportation Improvements, Contract No. 843; and authorize Mayor to execute said document. Submitted By: Jeff Bales, Associate Engineer 12. Resolution approving a Staffing for Adequate Fire and Emergency Response (SAFER) Grant Application to hire three (3) additional firefighters; and authorize Mayor to sign said application. Page 5 of 98 Submitted By: Pat Treloar, Chief of Fire Services 13. Resolution approving award of contract to Failor Hurley Construction of Waterloo, Iowa for the Waterloo Center for the Arts Restroom Renovation in the amount of$195,340.00. Submitted By: Craig Clark Building Official/Maintenance Supervisor OTHER COUNCIL BUSINESS 14. Motion approving Change Order #1 resulting in a decrease of $2,000 for the demolition of 1423 Hawthorne Street, 421 Almond Street, 717 Vinton Street, 1013 Lincoln Street, and 1135 Magnolia Parkway. Submitted By: Noel Anderson, Community Planning & Development Director ORAL PRESENTATIONS ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director MEETINGS 4:55 Appeal Hearing 5:05 Boards and Commissions Committee 5:10 Finance Committee Page 6 of 98